sexual violence prevention and education annie harrison-camacho grants management specialist...
TRANSCRIPT
Sexual Violence Prevention and Education
Annie Harrison-CamachoGrants Management Specialist
Grantee’s MeetingAugust 20, 2012
Office of the Director
Procurement and Grants Office (PGO)
Procurement and Grants Office
Introduction to PGO CDC Roles and Responsibilities Grants Process Overview Grant Award Closeout: CE07-701 Funding Opportunity Award Information:
CE13-1301
Agenda
Procurement and Grants Office
Procurement and Grants Office Business conduit for all
program requirements Negotiates, awards,
administers, and closes out all grants, cooperative agreements, and contracts
Reviews and approves all financial requests and payments
Ensures compliance with applicable statutes, regulations, and policies
Serves as the official receipt point for ALL official communication
PGO positively impacts public health by serving as exemplary business advisors
Procurement and Grants Office
Planning Announcement Application Evaluation
Receipt and Screening Independent/Objective Review Business Management
Evaluation Cost Analysis
Negotiation Award Post-Award Monitoring
Formal Actions Audit Resolutions Conflict Resolution
Closeout
Grant Process Overview
Procurement and Grants Office
Grants Management Officer: Sole approving official authorized to obligate funds for grant
and cooperative agreement actions on behalf of the Government
Grants Management Specialist: Primary point of contact for grant-related issues, including
requests for prior approval, changes in the terms and conditions of award, etc.
Handles the day-to-day business management (non-programmatic) aspect of grants
Project Officer (PO): Official responsible for the programmatic, scientific, and/or
technical aspects of assigned grants
CDC Roles and Responsibilities
Procurement and Grants Office
Closeout Requirements
HHS Grants Policy Statement Establishes closeout requirements The full statement can be found at:
http://ddhs.gov/asfr/ogapa/aboutog/grants.html Notice of Award (NoA)
Terms and Conditions included in the NoA for the last year of the project period
Procurement and Grants Office
Final Reports for Closeout
Documents are due within 90 days after the project period end date: Final Federal Financial Report (FFR) – SF 425 Final Progress Report (FPR) Final Inventions Statement and Certification
Grantees are strongly encouraged to submit final documentation within the designated timeframe.
Failure to submit timely reports may affect future funding to the organization.
Procurement and Grants Office
Also known as SF 425 The Federal Financial Report (FFR) is required
to: Include only those funds authorized and disbursed during
(specify timeframe – dates of the project period/segment of support) covered by the report
Indicate the exact balance of unobligated funds The FFR may NOT reflect any:
Unliquidated obligations Discrepancy between the expenditure data and the Payment
Management System’s (PIMS) cash transaction data
Federal Financial Report
Procurement and Grants Office
Submit the FFR to eRA Commons within 90 days after the end of the project period eRA Commons can be found at: http://era.nih.gov/
Electronic versions of the form can be downloaded into Adobe Acrobat and completed online The electronic version can be downloaded at:
http://www.whitehouse.gov/sites/default/files/omb/assets/grants_forms/SF-425.pdf
Federal Financial Report Submission Requirements
Procurement and Grants Office
Required for any grant that: Has reached the end of the project period, and Will NOT be extended through award of a new
competitive segment At a minimum, the Final Progress Report
(FPR) should include: A statement of progress made toward the achievement
of originally stated aims A list of significant results (positive or negative) A list of publications resulting from the project, including
any plan for further or future publication A copy of reprints or publications not previously
submitted
Final Progress Report
Procurement and Grants Office
Required whether or not: The funded project results in any inventions Inventions were previously reported
List all inventions that during the course of the project period were either: Conceived, or First put into practice
Must be signed or verified by the Principal Investigator (PI) and an authorized organizational representative
This statement covers the entire project period (provide specific dates)
Final Inventions Statement and Certification
Procurement and Grants Office
Cooperative agreement Length of Budget Period: 12 months Length of Project Period: 12 months Anticipated award date: November 1st
Same closeout requirements previously discussed
Award Information
Procurement and Grants Office
45 Code of Federal Regulations, Part 92 (State, Local and Tribal Governments) Web:
http://www.hhs.gov/opa/grants/toolsdocs/45cfr92.pdf OMB Circular A-87 (Cost Principles)
Web: http://www.whitehouse.gov/omb/circulars_a087_2004
OMB Circular A-133 (Audits) Web:
http://www.whitehouse.gov/omb/circulars_index-education/
HHS Grants Policy Statement Web: http://dhhs.gov/asfr/ogapa/aboutog/grantsnet.html
Regulations and Administrative References
Procurement and Grants Office
Budget Guidelines Web:
http://www.cdc.gov/od/pgo/funding/budgetguide.htm Various Forms (including SF-424’s, etc.) and
OMB Circulars Web:
http://www.whitehouse.gov/omb/grants/grants_forms.html
HHS General Grants Information Web: http://www.hhs.gov/grants/index.shtml
CDC official website Web: http://www.cdc.gov Web: http://www.cdc.gov/about/business/funding.htm
(PGO’s home page)
Informative Websites
Annie Harrison-CamachoGrants Management Specialist
Phone: 770-488-2809 -- Fax: 770-488-2670Email: [email protected]
Sharron OrumTeam Leader / Grants Management Officer
Telephone: (770) 488-2716Email: [email protected]
For more information please contact Centers for Disease Control and Prevention
1600 Clifton Road NE, Atlanta, GA 30333Telephone: 1-800-CDC-INFO (232-4636)/TTY: 1-888-232-6348E-mail: [email protected] Web: http://www.cdc.gov
The findings and conclusions in this report are those of the authors and do not necessarily represent the official position of the Centers for Disease Control and Prevention.
Office of the Director
Procurement and Grants Office (PGO)