session #13 using cod and gaps to reconcile pell grant and direct loan program funds
DESCRIPTION
Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds. Anthony Laing, George Karayianis and Tremayne Cobb. Discussion Outline. Funding Overview Terminology Basics 7-day rule Cash management regulations Reconciliation Pell Reconciliation. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/1.jpg)
1
Session #13Using COD and GAPS to Reconcile Pell Grant and
Direct Loan Program Funds
Anthony Laing, George Karayianis and Tremayne Cobb
![Page 2: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/2.jpg)
2
Discussion Outline
Funding Overview– Terminology– Basics
• 7-day rule• Cash management regulations• Reconciliation
Pell Reconciliation
![Page 3: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/3.jpg)
3
Discussion Outline (continued)
Direct Loan Reconciliation
Using GAPS to request payments and manage your cash – Requesting payments– Electronic refunds– Drawdown adjustments– Reports
![Page 4: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/4.jpg)
4
FUNDING OVERVIEW
![Page 5: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/5.jpg)
5
Funding Terminology
Funding Terms: COD = Current Funding Level (CFL) GAPS = Authorization
ESOA = Obligation Origination and Disbursement Records Net Accepted and Posted
Disbursements Substantiation
![Page 6: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/6.jpg)
6
Funding Basics
Funding based on actual disbursements 7 day rule
– Records submitted up to 7 days in advance of disbursement date can trigger change in funding
Cash Management Regulations– 30 day reporting requirement– 3 -Day cash rule– Monthly reconciliation (DL only)
![Page 7: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/7.jpg)
7
Reconciliation Defined
School Funding/Student Data =
COD Funding/Student Data =
GAPS Cash
Common Goal: School Financial Aid Office/Business Office data matches the Department’s data
![Page 8: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/8.jpg)
8
Pell Grant CFL Process
Initial CFL created in May.
CFL level in GAPS is not increased until initial CFL has been exceeded.
Schools cannot draw cash in GAPS that exceeds their CFL.
![Page 9: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/9.jpg)
9
Pell Funding in COD
CFL level in GAPS is not increased until initial CFL has been exceeded.
Disbursement Release Indicator (DRI)
Schools submit disbursement records to COD that adjusts CFL within 7 days.
![Page 10: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/10.jpg)
10
Pell Processing Example: Initial CFL of $5 Million
Action Process Date
Disb
Date
DRI CFL Result
School submits actual disb of $2M
8/30/03 9/12/03 T $5M No CFL adjustment
No new ESOA
School submits anticipated disb of $4M
10/1/03 1/15/04 F $5M No CFL adjustment
No new ESOA
School updates DRI of T for disb of $4M
1/08/04 1/15/04 T $6M CFL adjustment on 1/8/04 of $1M Current CFL of $6M New ESOA of $6M
![Page 11: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/11.jpg)
11
Pell Processing Example: Initial CFL of $5 Million
Action Process Date
Disb
Date
DRI CFL Result
School submits actual disb of $2M
8/30/03 9/12/03 T $5M No CFL adjustment
No new ESOA
School submits anticipated disb of $4M
9/30/03 10/20/03 T $6M CFL adjustment on 10/13/03 of $1M Current CFL of 6M New ESOA of $6M
School submits adjustment of $100K
2/2/04 1/15/04 T $5.9M CFL adjustment on 2/2/04 of $100K Current CFL of $5.9M New ESOA of $5.9M
![Page 12: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/12.jpg)
12
Pell Daily CFL Adjustments
School GeneratedSchools submit disbursement increases and decreases throughout the year
System GeneratedNegative pendingPotential Over-award Project (POP)
![Page 13: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/13.jpg)
13
Pell Global CFL Reductions
Reduction for “W” Verification (April)
Reduction to level of accepted and posted disbursement records (March)
Reduction to level of net GAPS drawdowns (end of second year)
![Page 14: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/14.jpg)
14
Pell Funding Reconciliation
Date CFL = Disb Records = Cash
(COD) (COD) (GAPS)
$500,000$500,000$500,000
$500,000$750,000$500,0003/05
$500,000$750,000$750,0002/04
$500,000$750,000$1,000,00011/03
![Page 15: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/15.jpg)
15
Pell Reconciliation Tools
COD Year to Date File COD Reconciliation File COD Pending Disbursement List
COD ESOA COD Web Screens GAPS Web Reports
![Page 16: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/16.jpg)
16
Electronic Statement of Account (ESOA)
GAPS AWARD NUMBER P063P034444
Previous Pell Grant Obligation $5,000,000.00Current Pell Grant Obligation $6,000,000.00Adjustment (Increase + or Decrease -) $1,000,000.00+
Previous Pell Grant Obligation/Payment $0.00Current Pell Grant Obligation/Payment $0.00Adjustment (Increase + or Decrease -) $0.00
GAPS Drawdowns/Payments $5,000,000.00Date of Last Activity in GAPS 10/06/2003
YTD Total Unduplicated Recipients 1,555YTD Pell Accepted and Posted Disbursement Amount $6,000,000.00YTD Administrative Cost Allowance $7,500
As of Document ID/Batch ID 200312345619990101123000
Payments Apply only to “:Obligate/Pay” Accounts
![Page 17: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/17.jpg)
17
School Funding Info Web Screen (Pell)
MOELLER UNIVERSITYFunding Information Program Pell Grant Award Year 03-04 Entity ID 12333213Initial CFL $2,000,000Current CFL $6,000,000Previous CFL $5,000,000CFL Adjustment $1,000,000Available Balance $ 500,000Net Accepted & Posted Disbursements $6,000,000 Net Drawdowns $5,000,000Total Unduplicated Recipients 1500
![Page 18: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/18.jpg)
18
Ongoing Pell Reconciliation
Financial Aid Office and Business Office reconcile as of September 30
Post deadline adjustments (after 9/30 – administrative relief, audits, decreases)
![Page 19: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/19.jpg)
19
Negative Available Balances -- example
Action CFL Available Balance in GAPS
School submits $5,000,000 in disbursement records
$5,000,000 $0
School submits $5,000 negative adjustment
$4,995,000 ($5,000)
![Page 20: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/20.jpg)
20
How to Resolve Negative Balances
Refund the cash
Adjust the drawdown
Increase the CFL
![Page 21: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/21.jpg)
21
Direct Loan reconciliation versus end of year closeout
Monthly Reconciliation – Process of comparing your internal
records with the Department’s to identify and resolve outstanding discrepancies.
Closeout– Net Accepted and Posted disbursements
=GAPS net cash– Ending Cash Balance (ECB) = 0
![Page 22: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/22.jpg)
22
Net cash Net disbs
When are you closed out for the award year?
When you have finished processing, your loan records match the Departments, and your net disbursements
equal net cash
received (zero
ECB).
![Page 23: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/23.jpg)
23
Your Ending Cash Balance Equation
BeginningCash
Balance
CashReceipts
Refunds of
Cash+ -
EndingCash
Balance=
DownwardAdjust-ments
+UpwardAdjust-ments
-
Disburse-ments-
![Page 24: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/24.jpg)
24
COD and GAPS Tools to help reconcile Direct Loans
COD Funding Web screens
Reports (COD)
GAPS
![Page 25: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/25.jpg)
25
COD Webscreens
Funding Info
Cash Activity
Summary Financial Info
![Page 26: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/26.jpg)
26
School Funding Info Web Screen
EDUCATION UNIVERSITYFunding Info Program Direct Loan Award Year 04-05 Entity ID 12333213Initial CFL $56,000Current CFL $200,000Available Balance $15,000Cash > Net Accepted & Posted Disbursements $0Net Accepted & Posted Disbursements $185,000Net Drawdowns $185,000Disbursement To Drawdown Ratio 1.0000
![Page 27: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/27.jpg)
27
Cash Activity Screen
HIYA UNIVERSITYProgram Direct Loan Award Year 04-05
Net Draws $30,000Cash > Accepted & Posted Disbursements & older than 30 days $0
TotalsDate of Transaction 10/23/03Time 1:35PMDrawdowns $30,000 $2,000Drawdown adjustments $0Refunds $1,000Returns $0Days for On-time reportingPayment Control Number 2003102321221Accepted & Posted Disbursements Applied $20,000 $0 Cash > Accepted & Posted Disbursements $10,000Source System GAPS
![Page 28: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/28.jpg)
28
School Summary Financial Info Screen
RAILROAD COLLEGE Program Direct Loan Award Year 04-05 Entity ID 22346667Beginning Cash Balance $0Cash Receipts $100,000Disbursement Amount $80,000Disbursement Adjustments Amount -$5,000Refunds of Cash $15,000Ending Cash Balance $10,000
![Page 29: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/29.jpg)
29
Direct Loan School Account Statement (SAS) Report
Report run from COD – Copied from main database– Loan/Disbursement Information
• Summary • Detail
– Cash Information
![Page 30: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/30.jpg)
30
SAS – Year to date Cash Summary
![Page 31: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/31.jpg)
31
SAS – Monthly Cash Summary
![Page 32: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/32.jpg)
32
SAS – Loan Detail
![Page 33: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/33.jpg)
33
The Department of Education’s Grant Administration and Payment System (GAPS)
![Page 34: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/34.jpg)
34
GAPS link from COD web
![Page 35: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/35.jpg)
35
E-Payments Website (http://e-grants.ed.gov)
![Page 36: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/36.jpg)
36
Logon to GAPS
![Page 37: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/37.jpg)
37
Drawdown Requests
Year and program specific Request only what you can disburse
within 3 business days ACH requests - next day Fedwire - same day
![Page 38: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/38.jpg)
38
Main Menu
Hair Care and Nails 13 Ventura Blvd.
Hollywood, CA 31221
Please select one of the following options:
Payment Requests
Reports
Refunds
Password Maintenance
User’s Guide
Select New Payee
Help
Exit
Select Payment Requests from Main Menu
Payment Requests
![Page 39: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/39.jpg)
39
Select Create Payment from Payment Requests Menu
Create Payment Requests
Modify Payment Requests
View Payment Requests
Adjust Drawdown Amounts
View Authorization History
Create Direct Loan Payment Requests
Modify Direct Loan Payment Requests
View Direct Loan Payment Requests
Adjust Direct Loan Drawdown Amounts
![Page 40: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/40.jpg)
40
Enter Payment Amount
Payee DUNS 055465543
P007A059999
P063P059999
P063P049999
P063P039999
![Page 41: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/41.jpg)
41
Electronic Refunds
Posts to GAPS within 2 business days School control over process School directs from which bank
account the money will be refunded. Multiple refunds on one screen and at
one time. Electronic processing reduces human
error and delays.
![Page 42: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/42.jpg)
42
Select Refunds from Main Menu
Main Menu
Hair Care and Nails 13 Ventura Blvd.
Hollywood, CA 31221
Please select one of the following options:
Payment Requests
Reports
Refunds
Password Maintenance
User’s Guide
Select New Payee
Help
Exit
Refunds
![Page 43: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/43.jpg)
43
Check “refunds to open awards” and “initiate refunds”
Refunds MenuHair Care and Nails
13 Ventura Blvd.Hollywood, CA 31221
Please select one of the following options:
Refunds to Open Awards
PerkinsInterest
Refunds to Closed Awards
Initiate Refund
Bank Account Maintenance
Refunds Report
Initiate Refunds
X
![Page 44: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/44.jpg)
44
Awards and net drawswill be displayed
![Page 45: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/45.jpg)
45
Enter the amount(s) tobe refunded
![Page 46: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/46.jpg)
46
Refund Confirmation
![Page 47: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/47.jpg)
47
Drawdown Adjustments Can’t move more than has been
drawn. Net adjustment must equal zero. Do not use adjustments as a
substitute for returning excess cash. Do not use adjustments to close out a
year or bring your school’s cash balance to zero.
![Page 48: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/48.jpg)
48
Select Payment Requests from Main Menu
Main Menu
Hair Care and Nails 13 Ventura Blvd.
Hollywood, CA 31221
Please select one of the following options:
Payment Requests
Reports
Refunds
Password Maintenance
User’s Guide
Select New Payee
Help
Exit
Payment Requests
![Page 49: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/49.jpg)
49
Select for either Direct Loan or Pell adjustments
PellDirect Loan
![Page 50: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/50.jpg)
50
Adjustments between years and/or campuses
![Page 51: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/51.jpg)
51
Enter the amounts to be adjusted and click “OK”
![Page 52: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/52.jpg)
52
Adjustment Confirmation
![Page 53: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/53.jpg)
53
GAPS Reports GAPS Reports
– Activity Report• Cumulative Activity by award• Detail Activity by day
– Refund Report• detailed list of refunds including
confirmation numbers
![Page 54: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/54.jpg)
54
From Main Menu select “Reports”
Main Menu
Hair Care and Nails 13 Ventura Blvd.
Hollywood, CA 31221
Please select one of the following options:
Payment Requests
Reports
Refunds
Password Maintenance
User’s Guide
Select New Payee
Help
Exit
Reports
![Page 55: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/55.jpg)
55
Select “Activity Report”
![Page 56: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/56.jpg)
56
Activity Report Selection Screen
![Page 57: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/57.jpg)
57
Activity Report - Cumulative Summary
443221234
![Page 58: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/58.jpg)
58
Activity Report - Record Detail
![Page 59: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/59.jpg)
59
Select Refunds Report from Reports Menu
![Page 60: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/60.jpg)
60
Refund Report
![Page 61: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/61.jpg)
61
GAPS Access
Full Access View Access
– Limit 5 user IDs of each access per school
Download form off e-payment web Fax completed form to GAPS
– (202-205-0729)
![Page 62: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/62.jpg)
62
GAPS Helpdesk
1-888-336-8930 Helpdesk hours of operation are 8 a.m.
to 6 p.m. Monday through Friday, EST.
![Page 63: Session #13 Using COD and GAPS to Reconcile Pell Grant and Direct Loan Program Funds](https://reader034.vdocuments.mx/reader034/viewer/2022051316/56814e48550346895dbbcaa0/html5/thumbnails/63.jpg)
63