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Services to Schools and Educational Settings 2014-15

Services to Schools and Educational Settings 2014 - 15

FEEDBACK/ENQUIRIES

Specific enquiries or service feedback should be directed to the named contacts found on each service offer within this brochure.

For general advice, information or feedback please contact Deborah Makin on 01253 476724 or via email [email protected]

Welcome

Dear colleagues,

I am delighted to introduce Blackpool’s comprehensive brochure of traded services, which brings together for the first time a wide range of business and education services. Our offer has been developed to provide you with efficient and responsive services tailored to meet your individual needs.

Blackpool Council is committed to providing high quality and value for money services and we welcome your feedback on our services at any time.

For the latest information and developments please visit our website www.blackpool.gov.uk/schools trading.

We hope that you find this brochure informative and we look forward to working with you in the future.

Yours faithfully,

Neil Jack Chief Executive Blackpool Council

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Introduction

The new brochure outlines services offered by Blackpool Council for educational, support and premises requirements. The services are split, where appropriate, into two sections; core offer and traded offer. The core offer sets out services which are available without a charge. This offer may be different for maintained schools and for academies. In some areas the core offer will not apply. The traded offer sets out services which can be purchased by all schools and settings, with some exceptions, where services are available to maintained schools only.

Service Level Agreements and Contracts

Local authority maintained schools.

We will continue to formalise our service provision to LA maintained schools through a service level agreements (SLA).

Academies and Free Schools

Our service provision to academies and Free Schools will be through a legal contract and service specifications. The contract sets out the common standards that will apply to the provision of services. The details of the individual services to be provided will be issued as a service specification with the contract which will need to be signed by both the academy and the service.

The administration of each SLA and contract is the responsibility of Blackpool Council’s School Organisation Team. For enquiries and feedback please contact Deborah Makin on 01253 476724 or via email deborah. [email protected]

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Key:1 Annual2 2 Year3 3 Year5 5 YearsB BespokeB Outside

Blackpool*

Contents

Education & Curriculum Services

Blackpool Music Service B 1 P S SP PRU M A F 2

Children’s University B 1 P S SP PRU M A F 5

Cultural Services – Libraries B B P S SP PRU M A F 6

Cultural Services - Arts B B P S SP PRU M A F 8

Cultural Services - Heritage B P S SP PRU M A F 10

Cultural Services - The Schools Cultural Programme B P S SP PRU M A F 12

Learning Outside the Classroom B 1 2 3 P S SP PRU M A F 14

Newly Qualified Teacher – Appropriate Body B 1 B P S SP PRU M A F 16

Newly Qualified Teacher – Network & Training B 1 P S SP PRU M A F 18

PE & Sport B 1 B P S SP PRU M A F 20

Pupil Welfare B 1 2 3 P S SP A F 22

School Improvement B 1 P S SP PRU M A F 24

Swimming Service B 1 P SP PRU M A F 26

Support Services

School Admissions B 1 P S A F 29

Independant School Admission Appeals B 1 3 P S A F 32

Business Intelligence Team B 1 P S SP PRU M A 34

CLC Media B 1 P S SP PRU M A F 36

Corporate Print Services B B P S SP PRU M A F 38

Corporate Procurement B 1 P S SP PRU M A F 40

Creditors B 1 P S SP M 42

Debtors B 1 P S SP M 43

Finance B 1 P S SP M A F 44

Free School Meals B 1 P S SP M A F 46

Available to:

P PrimaryS Secondary

SP SpecialPRU Pupil Referral UnitM MaintainedA AcademyF Free School

* Denotes services who are able to work with schools and educational settings outside of the Blackpool Borough.

F | Services to Schools and Educational Settings 2014 - 15

Governor Services B 1 P S SP PRU M A F 48

Human Resources (HR) & Payroll B 1 P S SP M A 50

Legal Services B 1 P S SP PRU M A F 52

Risk Services - Civil Contingencies B 1 3 P S SP PRU M A F 54

Risk Services - Fraud Investigation B 1 P S SP PRU M A F 56

Risk Services - Risk & Insurance B 1 3 P S SP PRU M A F 58

Risk Services - Internal Audit B 1 3 P S SP PRU M A F 60

Premises & ICT

Building Cleaning B 1 3 P S SP PRU M A F 63

Catering Services 1 3 P S SP PRU M A F 64

Education Client Support B B P S SP PRU M A F 66

Energy B 1 3 P S SP PRU M A F 68

ICT B 1 3 5 P S SP PRU M A F 70

Property Management B 1 3 P S SP PRU M A F 74

Security Services B 1 3 P S SP PRU M A F 76

Waste Services B 1 3 P S SP PRU M A F 78

1

Education & Curriculum Services

2 | Services to Schools and Educational Settings 2014 - 15

Blackpool Music Service B 1 P S SP PRU M A F

Introduction

Blackpool Council offers an award-winning music service to all schools and academies.

The nationally accredited service, which supported 21,000 pupils last year, provides extensive support to schools, with up to 18 hours per week of instrumental and vocal lessons.

Benefits

QQ Instrumental and vocal lessons throughout the year plus ensemble and choral rehearsals after school hours

QQ Supports the school curriculum QQ Free instrumental loans and up to a year’s free

tuitionQQ Inclusive school holiday, weekend and evening

programmes, including Creative Music Making Programmes with professional musicians

QQ Children get to work extensively with various professional musicians from around the world and perform at some of the most prestigious arenas in the country

Core Offer – Local authority maintained schools and academies

80% of our service is self-funded and we receive a small amount of funding from the Department for Education and Arts Council. This goes towards:

QQ Specifically prepared, planned, monitored and assessed lessons for every pupil

QQ Free instrumental loanQQ Free wider opportunities in every primary school

/academyQQ Free continuous professional developmentQQ Totally inclusive instrumental and choral

rehearsalsQQ Extensive work with numerous professional bands

and musicians from around the worldQQ Numerous opportunities to perform live in large

scaled productions in front of capacity audiences in some of Britain’s most prestigious venues

QQ Opportunities to provide unique inspirational events to musically motivate and extend all pupils knowledge and understanding

Traded Offer

Instrumental and vocal lessons. Curricular support.

Charging

£32 per hour.

Contact details

Andrew WhiteMusic Adviser and Head of Music Service, T: 01253 476767 E: [email protected]

1 2 3 P S SP PRU M A F

4 | Services to Schools and Academies 2013/14

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B 1 P S SP PRU M A FChildren’s University – BOLT [Building Online for Learning & Teaching]

Introduction

Blackpool Council provides a service to record and recognise the learning that takes place with children outside of the school day. Blackpool Children’s University has been running very successfully for over 6 years and it continues to grow on a yearly basis with approx 3,000 students graduating this year from primary, secondary and special schools, including a central graduation ceremony, in conjunction with Blackpool and The Fylde University Centre.

We have been working closely in partnership with the college who said:

“Blackpool and The Fylde College is proud to be associated with the Children’s University. We hope that coming to graduate at our own University Centre will give them aspirations for the future and help them remain committed to their study and extra curricular activity.”

Why Children’s University?

We value the learning that takes place that encourages not only skill development but also the development of lifelong learning skills such as; resilience, sustainability, positive mental attitude to learning, stamina and persistence. These are skills and attributes that contribute to each students learning journey and provide students with a will to succeed.

Currently we have primary, special and secondary school membership, including schools outside of Blackpool also being involved in the programme.

QQ We value learning at all times, not just the National Curriculum.

QQ All schools / academies can joinQQ Volunteering opportunity aged 14+

Schools / academies must be a BCU Centre and all courses must have clear learning outcomes. Students would collate their different hours of learning with the BCU manager in school and then submit a BCU Passport with the relevant number of hours, certified by the school / academy BCU manager in preparation for a graduation. A graduation is conducted in the school/ academy, by one of the BCU Team. This graduation is organised by the school / academy at the time of year they select and a member of the BCU Team will facilitate the presentation of certificates and also lead the ceremony.

Gowns, certificates etc. required for the ceremony are also provided by BCU as part of the annual membership. Students who have been participating for three years are also eligible to attend the central graduation organised jointly by BCU and the B&F College. At least twice a year all local BCU managers are required to attend a meeting with the Blackpool CU to disseminate information and discuss ongoing developments.

For further detail about any of the aspects mentioned above and to discuss becoming a BCU Centre, please contact Debbie Croft or Ian Ridsdale.

Charging

Price will be dependent on the number of students participating within each school and academy as an annual membership fee. There will also be an ongoing requirement to contribute to passport costs as they are required.

Contact details

Debbie CroftAdmin Support Assistant T: 01253 476547 E: [email protected]

Ian RidsdaleICT Senior Manager T: 01253 476783 E: [email protected]


Cultural Services – Libraries

B B P S SP PRU M A F

Library service provision/operation is ongoing.

Introduction

Blackpool Council offers comprehensive library services to all schools and academies.

Benefits

QQ Eight community librariesQQ High quality and range of current library booksQQ Free WIFIQQ Access to ICT and online serviceQQ Activity space in some larger libraries

Core Offer – Local authority maintained Schools

We are able to arrange school visits to our community libraries which can be tailored according to need. Children may join and use the library as individuals without charge. Please contact staff at the individual libraries to arrange. There is no charge for these visits.

Core Offer – Academies

Class visits to individual libraries can be organised as above without charge. Children may join and use the library as individuals without charge. Any special requirements for library staff support for activity in school (book festival, advice on school library, author visits, etc) may be charged on an event-by-event basis.

Traded Offer

On occasion, the library service may be able to organise specific author visits or reading development workshops at community libraries or school venues which will be charged on a shared cost 50/50 basis.

Charging

Any additional special requirements for library staff support for activity in school (book festival, advice on school library, author visits, etc) may be charged on an event-by-event basis.

Contact details

Clancy MasonReader Development Manager T: 01253 478091 E: [email protected]


Cultural Services – Arts


Arts service provision/operation is ongoing.

Introduction

Blackpool Council provides all schools and academies with access to a wide range of high quality arts activities, delivered in partnership with a range of organisations such as the Arts Council of England.

We work with all art forms including, music, dance, drama, new media, creative writing, visual and public art. We offer advice and a range of opportunities for schools to enhance their arts offer, giving you direct access to experts in the field.

Benefits

QQ Free exhibition tours and creative workshops at the Grundy Art Gallery for nurseries, schools, colleges and universities

QQ Opportunities for pupils to get involved in artist-led projects

QQ Bi-monthly primary school teachers art curriculum forum

QQ ‘See and do’ workshops for 6-12 year olds on various Saturdays throughout the year

QQ Direct link to our Education Officer at the Grundy who can help teachers with support and advice

QQ National accredited qualification for 12-19 year olds Arts Award Programme (Gold Award is QCF credit value:15 and UCAS tariff points:35)

QQ Dance development programme, helping young people develop their talent and gain contemporary dance skills and experience

QQ Fylde Coast Youth Dance Company-young people are given access to regular dance artist-led workshops and work with visiting choreographers and companies

QQ Direct link to Dance Development OfficerQQ Opportunities for schools to take part in

professional dance company residencies are offered when available

QQ ‘Careers in dance’ advice project to be launched early 2015

QQ Arts for Health creative courses to improve the wellbeing of young people

QQ Opportunities for teachers to gain Arts Award Advisor training to deliver Arts Award within your school

QQ Wordpool – Blackpool’s annual Festival of Words takes place 2-5 July. Schools are offered various themed activities, including artist/writer led workshops, performances and author visits. Teachers are offered a CPD session prior to Wordpool. School visits to explore the themes and activities are planned so that they can prepare for the activity.

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Wordpool: The offer to all schools is subsidised by Arts and Libraries core budgets but a proportion of the activity cost is charged to the schools taking part (usually 30%).

Arts for Health: The offer to schools is funded through Arts core budget and specific targeted projects through Public Health funding. Arts Award Programme: The programme is funded through the Arts Service core budget and through external fundraising. Young People are asked to pay their moderation fee - Bronze is £19 (often paid for by the school).

Dance Development: Activities are externally funded through Arts Council England and, where possible, offered free of charge. There is a small annual subscription for Youth Dance Company members.

Grundy Art Gallery: The offer to schools is funded through the Arts core budget and Arts Council England as Grundy is a National Portfolio Organisation.

Traded Offer

As individually negotiated for additional support/activity over the above as requested by schools.

Charging

As above - Some events/activities offered by Arts service to schools may incur a charge towards overall cost. This would normally be 30-50% of overall cost.

Contact details

Carolyn PrimettHead of ArtsT: 01253 476520 E: [email protected]

Kerry VasiliouGrundy Art Gallery Education OfficerT: 01253 478173 E: [email protected]

Sarah JayArts and Health Development OfficerT: 01253 478033 E: [email protected]

Sarah HallDance Development OfficerT: 01253 476522 E: [email protected]

Lynne PattinsonArts Development OfficerT: 01253 478238 E: [email protected]


Cultural Services – Heritage

B P S SP PRU M A F

Introduction

Blackpool Council provide an in depth resource that gives children access to the historical heritage of Blackpool.

Local Studies History Centre

Blackpool Council’s Heritage Service offers free visits and local history research support to teachers and children. The Local Studies History Centre is based in Blackpool Central Library on the first floor. Tony Sharkey the Local History Librarian is happy to liaise with teachers to plan their class visit or their own person research . There are local history resources that include the Cyril Critchlow collection with its rich images and unique entertainment history.

This includes the piers, the Grand Theatre, the Tower, Winter Gardens, Pleasure Beach, Boarding Houses and much more. You can handle and access programmes, posters, postcards and press cuttings. There are maps and many local reference materials to support teachers planning their local history curriculum. This is a free service.

Local History Schools Resources

As part of the Schools Cultural Programme history coordinators worked with artists, theatre practitioners and Tony Sharkey to develop new teaching resources. They were distributed to all schools and include books, films and a DVD that contains photos of many items from the Cyril Critchlow Collection. These can be projected onto white boards and printed off for schools. It also contains filmed demonstrations of how local schools involved in the project worked with artists to explore their local history.

If you don’t currently have copy of the resource please contact [email protected]

Heritage Champions

There are a number of Heritage Champions for Blackpool who are also trained heritage tour guides. Some have already visited and worked in schools to support teachers planning and to share stories with children. If you are planning any work that includes reminiscence and working within the community to gather memories and stories then they can offer some support.

They also offer for a small fee, tours of the Winter Gardens, Stanley Park and the Heritage Route round Blackpool.

Charging

The majority of services offered are free of charge. Small fees may be applicable dependent on service.

Contacts

Tony SharkeyLocal & Family History Librarian T: 01253 478095 E: [email protected]

Heather MorrowHead of Heritage T: 01253 478727 E: [email protected]


Cultural Services – The Schools Cultural Programme

Introduction

This programme offers schools creative curriculum planning support to contribute to schools plans around enrichment, widening opportunities for children and teachers to be connected and to influence their local cultural offer. The programme also offers teacher led projects that focus on creative approaches to raising standards in literacy and numeracy. There are bespoke training and professional development opportunities for teachers. New teachers resources have also been developed jointly by teachers, artists and theatre practitioners.

This programme aims to strengthen communication between schools and the council’s cultural services. The links between schools and the arts, heritage and libraries services have resulted in artists and authors in school and a wide range of support from arts practitioners and officers.

Mathematical Illuminations Project

The schools cultural programme currently offers support on creative approaches to the new numeracy curriculum through the new Mathematical Illuminations project. This is led by local numeracy coordinators. We will be creating new resources and planning tools for teachers to find the maths at the illuminations depot and in illuminations historical archives. Schools will be able to visit the depot and commission artists to work with them. This new resource also contributes to children’s knowledge and understanding of their local heritage. There is a cost to paying for artists in school but the resources and the visits will be free.

The Comedy Carpet Project

This project has developed with schools new resources to support literacy and local history, with a focus on entertainment. Over 14 schools and Blackpool and the Fylde College have worked with artists and the Schools Sports Team through dance to develop new classroom based activities to support new opportunities for writing and speaking and listening. This has included making a Comedy Carpet Board Game, working with the Comedy Trust on making and telling jokes, the Funny Nose comedy sketch project with artists and actors. Visits to the Cyril Critchlow Collection at Blackpool Central Library are free and children can look at images from entertainment and comedy throughout Blackpool’s history. There will be a cost to commission artists.

All the projects contribute to the Discover and Explore Arts Award and ArtsMark.

The RSC Learning and Performance Network

There is a programme of INSET for teachers to work with lead practitioners from the RSC’s Education Department on 27 March 2014, charges will apply. This supports the RSC visit to the Grand Theatre with their First Encounter The Taming of the Shrew in February 2014. Four Blackpool teachers are being trained in the PG Cert Teaching Shakespeare and will be offering training and collaborative creative projects for schools to support their work on Shakespeare.

Contact:

Celine WyattSchools Cultural Development Officer T: 07941 303485 E: [email protected]

B P S SP PRU M A F


Learning Outside the Classroom B 1 2 3 P S SP PRU M A F

Introduction

Blackpool Council’s Learning Outside the Classroom (LOtC) service offers advice and guidance to assist in the safe management of educational visits which help to provide a vibrant learning experience to broaden and brighten the curriculum for any school or academy.

Benefits

QQ We can help you understand and manage the risks associated with outside the classroom visits

QQ We offer guidance and advice about maintaining a proportionate approach to visit planning

QQ We will ensure your school meets the statutory duties in relation to health and safety requirements for educational visits

Traded Offer

Schools and academies purchasing this service will receive the following:

– Advice and guidance from the team’s Educational Visits Adviser

– Access to the EVOLVE website through an establishment account with the full range of user accounts to include Academy Staff, EVC, and Principal (Headteacher) users.

– All EVOLVE users will have access from the website to Blackpool Council policy, procedures and guidance, and associated documents as well as current national guidance.

– Visits will be monitored and, where appropriate, approved particularly visits of the following types:

QQ Overseas visitsQQ Residential visitsQQ Visits which include adventurous activitiesQQ Duke of Edinburgh award expeditions

Access to training via accredited courses charged at the standard LA delegate rate per course.

Emergency back up and support including post incident support, above and beyond the Council’s statutory emergency support.

Charging

Blackpool academies will be charged at £1 per head for each pupil on the school roll.

Contact details

Suzanne HolroydLearning Outside the Classroom Adviser/DofE Manager T: 01253 476613 T: 07717 225 341 E: [email protected]


Newly Qualified Teacher – Appropriate Body

B 1 B P S SP PRU M A F

Introduction

All qualified teachers employed in maintained schools, non-maintained special schools, maintained nursery schools and pupil referral units in England must, by law, have completed an induction period satisfactorily, subject to specified exceptions. Blackpool Council provides a quality assurance and an administrative support role within the induction process.

Benefits

Our appropriate body service provides assistance with:

QQ The national mandatory database of initial entry qualifications. QTS (Qualified Teacher Status) including skills tests

QQ The national mandatory standards which apply to NQTs as well as experienced professionals

QQ The national mandatory assessment process including standardised assessment submissions which are checked and validated nationally

QQ Local management (acting as an appropriate body) facilitators to co-ordinate the assessment process

QQ Local quality assurance with samplar checks, assessment form scrutiny and summary analysis

QQ Induction staff mentors briefed in each school with induction manual annually updated

QQ Local telephone support line for queries and email updates

QQ Local website access to national, local documentation

QQ Local immediate intervention on potential identified failures with adviser support or third party scrutiny

QQ Additional support training programme funded through an extra contract

QQ National appeals statutory guidance for grievance issues

Traded Offer

QQ Support assistance (telephone or personal contact) on all matters relating to the induction process

QQ Briefing meetings with induction mentors to maintain a quality standard of support, guidance and assessment of NQTs. This includes access to an online induction tutor portfolio

QQ Signposting of national documents that impact on the induction process together with any shared or designed model documents

QQ The notification, collection and processing of all assessment documentation between schools and the teaching agency

QQ Quality assurance checks on the induction process and assessment returns.

QQ Intervention or support observation sessions if required

QQ Signposted training opportunities for NQTs, induction mentors and Continued Professional Development (CPD) leaders

NB: There is no legal requirement to complete satisfactorily an induction period if an NQT intends to work solely in the independent sector including an academy, a free school, an independent nursery school or an FE institution. However, it may be possible for an NQT to serve a statutory induction period in such settings as set out in the guidance.

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Charging

Core annual subscription in respect of services identified (inc 1 NQT) £495

Full service per extra NQT (£50 per term) £150

Extra observations including feedback £70

Termly payment/contracts on request

Contact details

Dave BrennandProfessional Development Adviser T: 01253 478303 E: [email protected]

Shirley PayneAdministration T: 01253 476730 E: [email protected]


Newly Qualified Teacher – Network & Training

B 1 P S SP PRU M A F

Introduction

The network and training service provides an opportunity for Newly Qualified Teachers within schools and academies to take part in training and network sessions throughout the year with Headteacher agreement. The training is planned based on need, annual feedback and a constant review of assessment forms.

Benefits

QQ Sharing experiences with other NQTsQQ Cost effective approaches to quality trainersQQ Consistency and accuracy of information to NQTsQQ Central information point for this and other

training opportunitiesQQ Regular e-mail signpostingQQ Additional personal support if neededQQ Free RQT training opportunities on request

Traded Offer

QQ Meet and greet twilight sessionQQ Full day NQT ConferenceQQ Minimum of four twilight and two half day

training sessionsQQ Telephone helplineQQ Blackpool Services and training opportunities

signpostedQQ Negotiated training topics from previous

evaluations and Continued Professional Development (CPD) leaders feedback

QQ NQT training and resource centre drop in availability

QQ Additional free places for RQTsQQ Fully evaluated report annually

Charging

Core annual subscription in respect of services identified (one NQT) £200

Additional costs: Sliding scale depending on number of NQTs

2 NQTs / £3903 NQTs / £5404 NQTs / £6405 NQTs / £7006 NQTs / £7807 NQTs / £8408 NQTs / £8809 NQTs / £990

Contact details

Dave BrennandProfessional Development Adviser T: 01253 478303 E: [email protected]

Shirley PayneAdministration T: 01253 476730 E: [email protected]


Introduction

Blackpool Council provides all schools and academies with a comprehensive physical education and school sport support service. Our PE and Sport service comprises a range of roles including Physical Education & Sport Manager, School Games Organiser, PE & Sport Support Teachers, PE & Sport Co-ordinator and PE & Sport Coaches.

We can meet your needs either through curriculum delivery by a qualified teacher or extra curricular delivery by a Level 2 qualified sports coach.

Benefits

QQ Our staff have the skills, experience and knowledge to be able to provide a comprehensive menu of services

QQ Ability to deliver all aspects of the PE Curriculum, enabling children to experience themes including games, dance and gymnastics.

QQ We not only work with the children but also with members of school staff to improve skills

QQ We work with external agencies including county sports partnerships and national governing bodies, allowing further opportunities to be offered to schools, such as the FA Skills Programme and Projectability (an inclusive sports programme)


Funding to support the delivery of the School Games in Blackpool is the only central funding the team receives each year. All other services provided are funded by the amount of ‘buy-in’ received from school each academic year.

Traded Offer

All services are charged to the individual school. As the range of services is so vast each request will be tailored to best suit the needs of the school and to have the most impact of the delivery of physical education.

Charging

Schools are able to select the service that they feel best suits their needs which means that charges will differ from one school to the next. A list of services is available to schools which details the charges associated with each programme offered.

Contact details

Dave RohmanPE & Sport Manager / School Games Organiser T: 01253 478015 E: [email protected]

PE & Sport B 1 B P S SP PRU M A F

Services are provided on a yearly basis dependant on requests made

from individual schools and the level of ‘buy-in’.


Pupil Welfare B 1 2 3 P S SP A F

Introduction

Blackpool Council offers a comprehensive Pupil Welfare Service to all schools and academies, helping to improve on attendance and the safeguarding of young people.

We provide expert advice and guidance to schools around attendance issues and work directly with families to overcome barriers. We have a wealth of experience, high professional standards and good local knowledge and working relationships with other local services.

Benefits

Each year we will review individual school requirements and ascertain what each school wants from the service, so the Pupil Welfare Work is a direct compliment to the work already being undertaken. Key features of the service include:

QQ Shared knowledge on the most up-to-date information and guidance on attendance legislation and statutory procedures

QQ Good multi-agency working knowledgeQQ Access to multi-agency support, including social

care and CAMHS for vulnerable children and young people

QQ Excellent local knowledge and effective case working bespoke to Blackpool’s community and needs

QQ Knowledge and experience to support school with welfare and safeguarding situations. These could include uncollected children from school, missing children or complex situations

QQ Independently chaired court meetings QQ Full legal work and presentations through court

and at trials QQ Independent mediation for school resolving

situations with parents, preserving schools’ reputation and preventing escalation

QQ Guaranteed outcomes for all full cases

Core Offer regardless of school status

QQ Prosecutions – Presentation of cases in court, through the

court officer

– Reporting back on the results of any legal action and detailing any action required by the academy or school

QQ Issuing penalty notices – following the Blackpool, Blackburn with Darwen and Lancashire joint protocol

QQ Applications to court for Education Supervision Orders (ESOs)

QQ Children Missing Out (CME) administrative tracking

QQ Child employment – Issuing licences

– Visits to workplaces

– Prosecutions

QQ Performance licences – Chaperone recruitment

– Check and process applications

– Issue licences

– Visit performance venues

QQ EOTAS: school attendance orders (SAOs) – Quality assurance for the case file

– Presentation of case in court

Traded offer

Provided for maintained schools, purchased by academy and free schools

Pupil Welfare Service support, to compliment the core offer, can be obtained by purchasing additional hours, in units, on a weekly basis throughout the year bespoke to each schools’ needs.

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QQ Direct casework support: – Working on specific complex cases, visiting

families in their homes, professionally assessing family situations, resolving issues impacting on attendance and learning, working with young people and families, meetings in school.

– Coordinating and leading multi-agency working, referring or liaising with other support services

– Writing witness statements following good quality casework to present in court when pursuing legal proceedings.

– Attendance at trials.

– Legal non-attendance meetings independently chaired and minuted to prevent escalation of court work

– Intervention to resolve parental disputes resulting in non-attendance and referrals to appropriate agencies when required.

– Regular and tracked progress of all casework.

QQ Safeguarding and welfare: – Safeguarding missing children - tracking from

non-arrival to final destination

– Children not collected /refusal to return home after school hours.

– 10 day safeguarding visits.

– Support investigation of welfare concerns.

– Follow up children who don’t arrive at the start of the school term.

– Initiatives for school improvement in attendance

QQ Whole school support and development: – Advice and guidance on attendance issues

and policy.

– Regular updates on legislation and guidance.

– Register screening/data analysis

– Raising awareness of attendance and staff

development.

– Primary celebration work for 100% attendance.

– Attendance target groups for early intervention.

– Bespoke training and development.

The list above is not exhaustive but covers some key areas of work.

Charging

£40,000 per full time equivalent (FTE) PWO managed centrally.

Option 1 minimum full cover

per year equates to £4000

Option 2 1 day per week £8,000

Option 3 1.5 days £12,000

Option 4 2 days £16,000







Contact details

Natasha ArmsteadTeam Leader - Student Support T: 01253 476585 E: [email protected]


B 1 P S SP PRU M A FSchool Improvement

Introduction

Blackpool Council provides a school improvement service to all schools and academies, helping leaders to identify strengths and areas for development, helping to improve provision and standards of achievement.

Benefits

In all types of educational settings, members of the team can support with:

QQ Analysing and interpreting a range of performance data to identify areas for improvement

QQ Providing advice and guidance on Ofsted frameworks, new legislation and current educational thinking

QQ Planning improvement to reflect priorities in the school SEF, Ofsted report or Raising Attainment Plan

QQ Delivering well-informed, high quality professional development, including pre-inspection preparation and staff and governor training

QQ Providing advice, information and support to subject leaders, phase leaders, NQTs and other staff in a range of contexts to help raise standards

QQ Giving advice and guidance on assessment and moderation beyond statutory requirements

QQ Assisting governors to fulfil their statutory roles including the performance management of headteachers

QQ Evaluating the quality of teaching and learning to inform self-evaluation and identify areas for development

QQ Brokering additional support from a range of providers, including other schools and external organisations

QQ Supporting the recruitment and appointment of headteachers and senior leaders

QQ Assisting with the preparation for and assessment of external ‘badges’ such as the Quality Mark

QQ Working with HR and governors services to provide independent support with enquiries and investigations, including discipline, grievances and complaints

Core Offer – LA Maintained Schools

Basic package to include:

Live telephone calls, agreed follow-up work, telephone or email responses. Inclusion in the electronic distribution list for communicating up-to-date information to schools.

Level 1: A basic annual package plus three days support from a School Improvement Officer on areas taken from the list above and including preparation and evaluative feedback.

Level 2: The basic annual package plus six days support from a School Improvement Officer on areas taken from the list above and including preparation and evaluative feedback.

Level 3: The basic annual package plus twelve days support from a School Improvement Officer on areas taken from the list above and including preparation and evaluative feedback.

The list is not exhaustive and bespoke work suited to need can always be discussed with the assigned School Improvement Officer.

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Each academy will have a named Link Officer from the School Improvement Team. This person will be the main point of contact between the academy and the SI team.

Traded Offer - Academies

As described above in core offer (maintained schools). Charges apply (see below).

Charging – Traded offer

Basic Package £600

Level 1 Package £1700



Additional days/ ”Pay-as-you-go”

£610 per day, £340 half day

“Pay-as-you-go” early years consultant

£450 per day, £285 half day

Contact details

Charlotte ClarkeHead of Universal Services and School Effectiveness Blackpool Council. T: 01253 476548 E: [email protected]


Swimming Service B 1 P SP PRU M A F

Introduction

Blackpool Council offers a comprehensive school swimming programme to all schools and academies.

Benefits

The main features and benefits of our offering to schools/academies are outlined below:

QQ ASA qualified swimming teachersQQ Programme follows National Curriculum Key Stage 2 QQ Timetable operates in line with core academic

year: 35 weeks pool-based, 2 water safety weeksQQ Allocation of a named swimming teacher to liaise

with your schoolQQ Includes water safety programme QQ Transport package available

Working closely with the Amateur Swimming Association (ASA) National Teaching Plan, all schools follow a scheme of work which is adapted to suit the needs of each school’s pupils, taking into account which swimming pool is used.

Facilities

Moor Park Health and Leisure Centre, Bristol Ave, Bispham.

Palatine Leisure Centre, St Annes Rd, South Shore.

QQ Primary and special schools will have exclusive use of the swimming pool for their lessons and the maximum safety number for mainstream pupils is 35 per class.

QQ Maximum safety numbers for special schools are dependant upon the needs of the pupils and arranged within the ratios detailed in the school swimming policy.

Woodlands Swimming Pool, Whitegate Drive, Blackpool.

QQ Small hydrotherapy / teaching pool QQ Maximum 10 pupils per lesson, dependent upon

the needs of the pupils.

Traded Offer – Local authority maintained schools and academies

Swimming lesson offer

The core swimming lesson package for 1 class, maximum 35 pupils, consists of;

QQ Weekly swimming lesson for 35 weeksQQ Two school swimming service swimming teachers QQ Pool hire and lifeguardQQ Water safety lessons-delivered in school during

“dry” weeksQQ Scheme of work to meet requirements of National

CurriculumQQ Achievement certificates for pupilsQQ Management services of swimming officer

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All schools who use Blackpool Council’s Catering Services will receive a 5% discount on any of the swimming programme options below at Moor Park Health and Leisure Centre or Palatine Leisure Centre.

Charging

Lesson options are available for:

– Moor Park Health and Leisure Centre – Palatine Leisure Centre.

Option A 1 x 60 minute swimming lesson for 35 weeks and 2 water safety lessons for one class of pupils (maximum 35)

Option B 1 x 45 minute swimming lesson for 35 weeks and 2 water safety lessons for one class of pupils (maximum 35)

Woodlands Hydrotherapy Pool (available on request for special schools and pupils with identified additional needs)

1 x 60 minute lesson for 35 weeks and 2 water safety/ welcome sessions

Contact details

Jane SuttonSwimming Officer T: 01253 478439 E: [email protected]

1 2 3 P S SP PRU M A F

Support Services


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Introduction

Blackpool Council’s School Admissions and Appeals Service provide a highly professional and efficient support service to a large number of schools.

School admissions is a specialist area and getting it right is vital to minimising the risk of legal challenge, time consuming complaints or reputational damage.

We provide a comprehensive range of advice and services that help schools to comply with the Admissions Code, meet statutory timelines and stay abreast of current legislation. The service is provided in conjunction with Blackpool Council’s Democratic Service Department, see page 28. It is recommended schools purchase both services together enabling your school to access a service that provides for all your needs.

Benefits

QQ We have the experience and expertise in this often contentious specialist area

QQ We provide support and advice on the development of admissions policies

QQ We ensure the attendance of a fully qualified presenter at Independent Appeal Panel hearings

The following testimonial is from an experienced chairman of an Independent Appeal Panel.

“The Panel would like you (as Manager of the Service) to know that the presentation of the issues faced by the schools and what these issues mean for the staff, pupils and parents at the schools; was clear, concise, understandable and compelling. They were particularly struck by the presenter’s professionalism in conveying these facts and yet remaining empathetic towards the appellants.”

Core Offer – Centrally Retained Services for Blackpool maintained, Voluntary Aided, Voluntary Controlled and Academies:

There is an extensive range of support offered to Blackpool schools and parents, including:

QQ Telephone advice on the application and appeals process

QQ Review, update, design, publish and distribute the Annual Guide for Parents brochure

QQ Validation and inputting of all paper applications on to the Blackpool Council database

QQ Providing access to schools/academies details and admission policies on the Blackpool Council website

QQ Identification of children in specific categories that warrant priority within the admission policy, including those with a Statement of Special Educational Needs

QQ Co-ordinating online applications QQ Ascertaining the distance to those schools who

are operating the same distance oversubscription criteria as the local authority

QQ Issuing allocation letters on the national offer date and informing schools of those allocated

QQ Notifying primary schools of Year 6 pupil destinations

QQ Co-ordinating with other Local Authorities regarding offers of school places

School Admissions B 1 P S A F


Traded Offer – Academies

The appeals presentation offer includes:

QQ Gathering of evidence relating to the admission authority’s inability to offer a place

QQ Expertise on the Admissions Appeal Code QQ Preparation of appeal papers and attendance at

all appeals (relating to both intake and in-year allocations) to present the case on behalf of individual academies

QQ Preparation of appeal paperwork for appeals that are lodged but are later withdrawn

QQ The presenter will ensure the academy is notified when an appeal is received and is provided with a full set of papers by post or email when sent to panel.

All costs are based on appeal hearings being held at the Town Hall in Blackpool. If appeal hearings are held at another venue, additional charges may be applied to cover the presenting officer’s travel costs.

Admission policy advice/policy consultation co-ordination

Blackpool Council’s School Admissions and Appeals Service co-ordinates admissions policy consultation for all Blackpool maintained schools. This saves the school the cost and administration in publishing individual public notices. This service is available to academies.

The offer includes:

QQ Checking the draft policy and admission arrangements for compliance with the Admissions Code

QQ Posting relevant public notices in the local press and making reference to the consultation on the Blackpool Council website

Charging - Academies.

Quotes available on request for Free Schools or non-Blackpool academies.

Appeals preparation and presentation charges are based on the number of appeals for each school. Schools can choose to buy in on an individual appeal basis (£150 per appeal) or by opting to pay an initial set up fee of £500 and a graduated ‘bundle’ which provides an economy of scale saving. The cost of each appeal within a pre-determined bundle would be £50.

Examples of charges per number of appeals within a ‘bundle’

Number Cost

5 £750

10 £1,000

15 £1,250

20 £1,500

Service Cost

Admission Policy Advice/Policy Consultation Co-ordination

£200

Responses to Office of Schools Adjudicator/Secretary of State/M.P./complex fraud/residency enquiries

£50 per enquiry

Contact details

Fran FothergillSchool Admissions Manager T: 01253 476508 E: [email protected]


Independent School Admission Appeals

Introduction

Blackpool Council provides experienced support in all aspects of the administration of school appeals through its Democratic Services department.

The appeals process needs to be independent from school admissions and the governing body of the school so cannot be undertaken by the school themselves. Appeals take place at regular intervals at the Town Hall (a convenient central location).

The service is provided in conjunction with the School Admissions Service and you can purchase both together enabling your school to access a service that provides all your needs.

Benefits

Our service:

QQ Meets all the requirements of the School Admission Appeals Code and the Admissions Code, ensuring compliance with legislation and statutory guidance

QQ Ensures any hearings take place within the timescales required by law

QQ Ensures that a suitable panel of trained independent members hear the case

QQ Ensures that the necessary information required by law is distributed

QQ Ensures that a suitably trained clerk administers the process and that any decisions are recorded accurately and communicated to parents and the school as quickly as possible

QQ Can help your school to avoid significant risks, including legal challenges, by adopting a compliant appeals process

QQ Can save your school time, money and the risk of damage to reputation by dealing with your appeals in the correct way

Traded Offer

QQ Clerking for appealsQQ Notification of hearing to all partiesQQ Training of panel QQ Responses to complaints

Charging

Type Cost

All schools must pay a minimum charge. This covers schools for up to 10 appeals. This is payable in advance and charges for additional appeals will be made annually.

£870

Appeals between 11 and 20 (Additional Cost)

£870

Appeals between 21 and 30 (Additional Cost)

£650

Ad hoc organisation for appeals The cost for the will be £220 per appeal. Schools must commit in advance to an ad- hoc charging regime for a school year and are unable to change to the fixed charging scheme for that period.

£220

For academies outside Blackpool and Free Schools- the costs will be different and are available on application.

Contact

Lennox Beattie Executive and Regulatory Manager T: 01253 477157 E: [email protected]

B 1 3 P S A F

A tailored made service is available for free schools and academy schools outside Blackpool

as there would be additional costs incurred in delivering this service.


Business Intelligence Team

B 1 P S SP PRU M A

Introduction

Blackpool Council provides all schools and academies with a Business Intelligence Service, ensuring management processes are as efficient as possible.

Benefits

QQ Reduction in administrative burden created by data management processes

QQ Access to a wide range of relevant data and guidance in the appropriate use of the data

QQ Schools Information Management System (SIMS) data quality checks and support on data processes

QQ We deal with data requests directly with central government on behalf of schools, saving a great deal of time and effort


QQ Completion of statutory returnsQQ Data quality and governance adviceQQ Data managementQQ Provision of attainment and achievement dataQQ Provision of behaviour and attendance dataQQ Analysis and interpretation of contextual

indicators including deprivation

The Business Intelligence Service helps to reduce the administrative and data management burden on schools, for example by ensuring:

QQ Provision of data to other Council services that support schools

QQ Provision of unique pupil numbers and prior attainment data for pupils new to the school, or where data is missing

QQ Pupil attainment data is efficiently transferred to appropriate secondary schools within the authority boundaries for routine transfers from Year 6 to 7

QQ Free school meal data provided to schools by the local authority’s Revenue and Benefits Team is as accurate as possible

QQ Data requests from looked after children and school nurses/health authority colleagues are fulfilled

QQ Schools’ responsibilities towards children missing in education processes are fulfilled

QQ Schools’ responsibilities towards the post-16 tracking and raising the participation age are fulfilled

Traded Offer

All services provided to maintained schools can be accessed by academies through our traded offer. Academies may also purchase additional bespoke services, such as a review of their data management processes or in depth analysis of a specific issue.

Charging

There is a set charge of £995 per school plus £2.07 per pupil for the full service. Where academies wish to access a reduced level of service, percentage discounts are applied to these rates in accordance with the specific school requirements. The cost of any bespoke services requested would be agreed with the academy in advance.

Contact details

Mark AllsopBusiness Intelligence Manager T: 01253 476151 E: [email protected]


B 1 P S SP PRU M A F

Introduction

For many years CLC Media has been rooted within education in Blackpool. We have trained teachers, worked with pupils within our facilities and been on hand to advise on media technology.

Our offer includes two programmes – Media Experiences and Media Consultancy. The main focus of each of these programmes is to help expand your teachers skill set and build their confidence in using media and ICT in the classroom.

Each session in our programmes is broken down into a credit value. By purchasing credits with us across the year or on a termly basis, you can spend them on which ever sessions you feel will benefit your school the most. Maybe you would like your year nines to re-enact a scene from their English text in a video drama or you would like your teachers to learn new skills which they can use daily in their classroom. All this and more is possible.

A full break down of the sessions we can provide can be viewed on www.clcmedia.co.uk/schools or contact us for more details.

Benefits

QQ Support and guidance for your teachersQQ Engaging your pupils in mediaQQ Raising the profile of media in your classroomsQQ Classroom level supportQQ Bespoke CPD QQ Highly skilled and knowledgable trainers

Traded Offer

QQ Two Programmes to choose from – Media Experiences and Media Consultancy

QQ Each programmes offers a range of sessions QQ Flexibility in choosing which sessions would

benefit your school the mostQQ Termly and Annual credit packages are available

Charging

Annual Packages

20 credits = £700

40 credits = £1,000

60 credits = £1,200

Termly Packages

4 credits = £200

7 credits = £315

11 credits = £440

Contact Details

Hayley ClarkeTV Studio and Digital Media Manager T: 01253 478301 E: [email protected]

CLC MediaAlso available on a term-by-term contract (please ask for details)



Introduction

Corporate Print Services have been providing schools and other public and private sector organisations with an excellent quality service, at a competitive price, for more than 30 years.

It’s not just about putting ink on paper, but the ability to offer you the best solution. Our team provide a service that is approachable, friendly and professional while creating solutions that match your budget. You only get one chance to create a first impression and a professional design will set you apart from the rest.

Benefits

QQ Over 30 of years experienceQQ Established existing relations with schools,

academies and collegesQQ Varied range of servicesQQ Good selection of promotional items and garment

brandingQQ Can organise regular visits to have a chat and

discuss your requirementsQQ Fast turnaroundQQ Competitive pricesQQ Can offer a one stop shop service for all your

copy, print and design requirements

Corporate Print ServicesAlso available on a term-by-term contract (please ask for details)

Core Offer

Agreements can be arranged for supply of all school or academy print related services.

Costs

Costs are dependent on job specifications, please contact us to discuss.

QQ Full design serviceQQ Litho PrintQQ Digital PrintQQ Digital copy serviceQQ Logo designQQ BrochuresQQ StationeryQQ Annual reportsQQ ProspectusesQQ PostersQQ BrandingQQ FoldersQQ BookletsQQ LeafletsQQ FlyersQQ Post cardsQQ VouchersQQ Personalised printingQQ FormsQQ NewslettersQQ Electronic portfoliosQQ Digital PublicationsQQ Email newslettersQQ NCR padsQQ Web designQQ NewslettersQQ SignageQQ Promotional itemsQQ Braille documentsQQ TemplatesQQ Document

conversion to audio, braille, alternative languages and raised text

Promotional items

Spread your message to the masses. Promotional items are a way to get your marketing plans off the ground. Custom printed with your branding, promotional products are amongst the most effective marketing around. Used correctly promotional items can carry your advertising message far and wide.

QQ Banner standsQQ External bannersQQ Cups/mugsQQ BalloonsQQ Pin badgesQQ Key ringsQQ Medals/trophiesQQ Pens/pencilsQQ Mouse matsQQ USB sticksQQ ClothingQQ and more

Ask to see our range of catalogues.

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Contact details

Mark BarlowHead of Print and Design T: 01253 478767 E: [email protected]

Paul PreciousQuotes/Administration T: 01253 478768 E: [email protected]

Nick MossSenior Graphic Designer T: 01253 478769 E: [email protected]


B 1 P S SP PRU M A FCorporate Procurement

Introduction

Blackpool Council provides a comprehensive procurement service to help establish and maintain economical and effective supply arrangements for all external spending.

Benefits

Our Corporate Procurement Team (CPT) will help schools / academies / free schools deliver procurement activity in a way which:

QQ Meets schools/academies/free schools and the Department for Education’s wider strategic objectives for procurement, including collaboration, community benefit and sustainability

QQ Discharges school’s statutory responsibilities under the Local Government Act for securing competition and regulating the award and management of contracts

QQ Discharges school’s statutory responsibilities under the Academies Act 2010

QQ Ensures contracting arrangements for tendering and award of business and overall probity are legal and EU compliant

QQ Adopts and delivers best practice, achieves “value for money” and minimises the school/academies/free schools risk/cost associated with procurement

This agreement is structured on the basis of:

QQ A core serviceQQ A menu of additional services which supplement

the core.

This approach gives your school/academy/free school the flexibility to buy in the elements it needs to supplement its own school based capabilities.

Traded Offer - Local authority maintained schools and academies

The CPT is committed to providing high quality, in- house expertise and aim, at all times, to offer a service which is efficient, cost effective, technically accurate, legally compliant and relevant to your needs.

1. Core Service: Provision of general procurement advice to schools/academies/free schools via telephone and/or email.

2. Additional Service/s (only available to schools/academies/free schools who have signed up to the core service): Provision of a detailed end to end procurement service to schools/academies/free schools related to the competitive / bidding process (market engagement to contract award).

QQ Supporting the management of the competitive/bidding process where required and agreed, providing advice on the most appropriate, best practice procurement approach for any procurement process, ensuring legal compliance with all relevant legislation (notices, remedies etc).

QQ Assistance with procurement planning; providing advice on project plans/ tendering timetables, key actions, risk management, development of business cases and market testing

QQ Assistance and advice on specification/contract drafting.

QQ Supporting the preparation of tender documentation in line with procedure rules, codes of practice and guidance

QQ Driving the adoption of best practice evaluation process to ensure whole life-outcome based principles are adopted into the award process. Provide advice on supplier selection and evaluation processes, including the use of appropriate selection and award criteria to ensure legal compliance with EU Directives and principles (openness/ transparency and equality of treatment) thereby minimising the risk of legal challenge.

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QQ Drafting of contract terms and conditions (goods/services).

QQ Publication of OJEU (Official Journal of the European Union) tender notices.

QQ Co-ordination and advice on the Alcatel/debriefing process in line with EU legislation.

Charging

The annual charge of £500 per annum (payable in advance) allows you to access the core service.

Additional service/s are charged at £175 per day.

QQ Quotation – up to a maximum of 10 daysQQ Small contract below OJEU thresholds– up to a

maximum of 15 days – Goods & services < £173,934 – Works and construction < £4,348,350

QQ Contracts above OJEU Thresholds – up to a maximum of 20 days

– Goods & services > £173,934 – Works and construction > £4,348,350

Please note that the additional service/s are only available to schools/ academies/free schools who have signed up to the core service.

Contact details

Trevor RaynerTreasurer Services Head of Procurement & Development T: 01253 478531 E: [email protected]

Donna ParkinsonSenior Corporate Procurement Officer T: 01253 478977 E: [email protected]


B 1 P S SP M Creditors

Introduction

Blackpool Council provides a comprehensive creditor payment service, ensuring accurate and timely processing of invoices and other authorised payment-related documents from the time of receipt from schools.

Benefits

Our service is delivered by experienced staff who are competent in all aspects of payment legislation.

Traded Offer

The service provided to maintained schools includes the following:

QQ Payment of sub-contractors under the HM Revenue & Customs Construction Industry Scheme and maintenance of a contract register.

QQ Resubmission of rejected items from invoice batches submitted to the creditors system for payment.

QQ Acquisition of authenticated VAT receipts as required to satisfy HM Revenue & Customs and maintenance of associated records.

QQ Scrutinising of authorised signatures on batches submitted.

QQ Maintenance of the database and development of the creditors system.

QQ Automatic reconciliation of weekly payment totals to General Ledger.

QQ Completion of Statutory returns as required by HM Customs & Excise and Inland Revenue and maintenance of associated records.

QQ Provision of training and guidance for users.

QQ Daily BACS payment runs (Mon – Fri), including stopping of BACS payments where required.

QQ The provision of a comprehensive enquiry service for the service user and external suppliers.

QQ Monitoring compliance in meeting supplier’s payment terms and adhering to the Late Payment of Commercial Debt Legislation.

QQ Inputting of purchase card information into Cedar to ensure Vat is reclaimed.

For academies and cheque book schools please see the Finance offer.

Charging

The cost of our service is based on the number of invoices processed for payment for each school.

The charges are as follows:

Non Cedar users £2.71

Cedar users £2.59

Contact details

Carol CunniffeTransactional Services Manager T: 01253 478595 E: [email protected]

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Introduction

Blackpool Council provides a comprehensive recovery service in respect of debt collection, recovery and monitoring of sundry debts.

Benefits

Our service is delivered by experienced staff who are competent in all aspects of debt recovery and legal recovery legislation.

Traded Offer

The service provided to maintained schools includes the following:

QQ Review outstanding debts and recommend appropriate recovery action via telephone calls, visits, referral to a debt collection agency or legal action.

QQ Reconciliation of payments received, ensuring allocated to correct invoices.

QQ Make suitable payment arrangements with customers where they are struggling financially and monitor and chase arrangements where customers default on them.

QQ Attempt to find customers who have absconded.QQ Processing of refunds where required.QQ Process Write-Offs in line with the Corporate

Write-Off Policy and ensure documents are appropriately authorised.

QQ Maintenance of the database and development of the Debtors system.

QQ Completion of statutory returns as required by HM Customs & Excise and Inland Revenue and maintenance of associated records.

QQ Provision of training and guidance for users.QQ The provision of a comprehensive enquiry service

for the service user and external customers.

QQ Provision of reports detailing debts raised and status of debts.

For academies and cheque book schools please see the Finance offer.

Charging

The cost of our service is £10 per invoice raised.

Contact details

Carol CunniffeTransactional Services Manager T: 01253 478595 E: [email protected]

B 1 P S SP MDebtors


Finance

Introduction

Blackpool Council provides a comprehensive range of financial services to support effective financial management of schools and academies.

We are committed to providing a high quality financial support service and offering a service which is efficient, cost-effective, technically accurate and relevant to your needs.

Benefits

QQ Collectively, we have more than 20 years of experience in providing financial services for schools.

QQ The qualified team are experts who deal with all aspects of education finance.

QQ Our specialised service is flexible enough to meet clients’ individual requirements

QQ We regularly receive positive feedback and last year one of our team members was recognised at Blackpool Council’s Outstanding Service Awards


The following statutory functions are not part of our service offer and will be carried out free of charge to all schools (excluding academies).

QQ Support to the Head of Business Support and Resources in the maintenance and development of the formula and Scheme for Financing Schools

QQ Production and publication of statutory budget and outturn statements

QQ Maintenance and development of financial regulations for schools and publication of guidance on best practice

QQ Representing schools on working groups to ensure new finance systems and procedures meet the school’s needs

QQ Distributing monthly formula and devolved allocations to schools with their own bank account

QQ Reimbursing VAT on a monthly basis to schools with their own bank account

B 1 P S SP M A F

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Traded Offer

Schools and academies are able to purchase a core service, providing comprehensive advice, by phone, e-mail and two half-day visits, on a wide range of financial issues relating to the schools/academies funding framework. In addition, a menu of supplementary financial services are available, including;

QQ Preparation of annual staffing budgetsQQ Preparation of full annual budgetsQQ Preparation of a medium term financial planQQ Production of monthly Governors reports for

schoolsQQ Completion of EFA financial returns for academiesQQ Preparation of Academies Final Account

Statements in accordance with the relevant legislation

QQ Regular visits tailored to meet your needs QQ Audit of unofficial fundsQQ Additional visits to suit your needs

A more detailed service offer is available on request.

For academies and cheque book schools we also offer Cedar E-Financials as a financial management system, and can supplement this with creditor and debtor transactional services.

Charging

The cost of our service starts at £1,250 for the core service, increasing for each additional option chosen from the additional services offer. A discount of five per cent will be applied to the cumulative charge if a school/academy signs up for core plus a further four options from the additional service menu.

Contact details

Mark Golden Finance Manager T: 01253 478955 E: [email protected]


B 1 P S SP M A FFree School Meals

Introduction

Blackpool Council provides a service to all schools and academies in relation to calculating entitlement to free school meals.

Our in-house Benefits Service has access to data held by various Government agencies that can provide accurate and prompt confirmation of incomes.

Should the academy collate the required information the process would be time consuming and lead to a duplication of information causing unnecessary inconvenience for parents and guardians. If this process was followed, the academy would need to provide information to the LA for verification.

Benefits

Benefits include:

QQ Direct access to information already available to Blackpool Council’s Benefits Service

QQ Experienced team dealing with the administration of free school meals

QQ Pupil Premium will be maximised on free school meals census days

QQ No manual verification of free school meals eligibility required

QQ Weekly report to the school by email of eligible pupils ensuring the Academy does not provide a free meal when not applicable

Traded Offer

The service offered includes:

QQ Ensuring accurate and timely processing of claims QQ Providing a bespoke enquiry resolution service

with named contacts and a clear escalation procedure

QQ Professional and specialised support and guidance to the academy, enabling them to maximise revenue through the Pupil Premium

QQ Providing face-to-face, telephone and postal access to parents and guardians for applications and enquiries

QQ Weekly reporting will be sent electronically to schools to highlight new and changed entitlement

Charging

The basis upon which charges will be made will relate to the number of children who are in receipt of a free school meal at the school/academy on the January census day. System development and maintenance work is included in the cost of support provided. The price for 14/15 has not yet been established but as an indicator, the price for 13/14 was £11.18 per pupil.

Contact details

Louise JonesBenefits Manager T: 01253 478885 E: [email protected]


B 1 P S SP PRU M A FGovernor Services

Introduction

Blackpool Council Governor Services team work with all educational establishments to secure highly effective governance through the provision of a professional clerking service, advice, guidance and training to help support and challenge school governors.

Benefits

QQ Enable the governing body to retain a strong focus on its three core strategic functions

QQ Support governors in contributing effectively to school and governing body self-evaluation and improvement


The service fulfils the local authority’s statutory function to LA maintained schools in providing:

QQ Legally compliant instruments of governmentQQ Local authority governor nominations and

appointmentsQQ Access to information and training which enables

governors to fulfil their roles and responsibilitiesQQ Support in establishing alternative governance

arrangements when required


The service fulfils the local authority’s statutory function to academies in providing local authority governors where requested.

Traded Offer

We offer an annual subscription “package” to all educational settings, providing access to:

QQ Professionally trained clerksQQ Advice on matters of school governance, including

procedural queries through a telephone/e-mail helpline

QQ Free places on our centrally provided and online courses, in addition to bespoke training

QQ Provision of governing body agendas, updates and networking opportunities to support and improve effectiveness

QQ Networking briefings for chairs and clerksQQ Regular newsletters providing essential updates

and guidance for governors and school leadersQQ Information packs for named governors on

specific aspects of governanceQQ Handbooks for chairs, clerks and all governorsQQ Assistance with governor recruitmentQQ Support in the establishment of different models

of governance - eg formal collaborations, federations and amalgamations

For those settings not requiring the full offer, there are ‘pay as you go’ options for specific elements of our service (subject to availability).

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Charging

Training:

Training (Per Gov per Annum) £42.00

Clerking:

Support to Independent Clerks £450.00

Support to Independent Clerks with Helpline

£650.00

Premium Professional Clerking £1,500.00 (1 meeting of the full Governing Body per term)

New Governor Charge £32.00

Additional Meetings: Prices available on request

Contact details

Mrs Ann DixonPrincipal Governor Services Officer T: 01253 476512 E: [email protected]


B 1 P S SP M AHuman Resources (HR) & Payroll

Introduction

The culture & complexity of people management issues is increasing and ever changing. Blackpool Council provides professional advice and guidance to all schools and academies, helping them carry out their statutory responsibilities, including safeguarding and use good employment practices and in addition support preparation for Ofsted inspections

Benefits

QQ Direct link to named contacts QQ Advice on a range of topics, including tax and

training, equality and diversity, media, marketing and research

QQ Access to an online recruitment service and a supply staff service

QQ Schools HR team - experts in safeguarding, pay review, job evaluation, extended schools, TUPE, Bichard requirements and changing pupil numbers, provides confidence to headteachers and governors in complex and difficult situations

QQ Support, in person and by phone, is available for restructures, disciplinary cases, dismissals, grievances, complaints, ill health meetings and other issues

QQ Payroll team - experts in Income Tax, National Insurance Contributions, Pensions and attachment of earnings

QQ Organisation and Workforce Development team help to ensure employees are trained and developed to a high standard using a wide range of learning and development opportunities

QQ Health and Safety team, made up of chartered professionals, can help ensure a school complies with all current health, safety and fire legislation

QQ Occupational Health and Wellbeing team provide a fully comprehensive occupational health service

QQ HR System & Information Service (including safeguarding) completes Annual Statutory returns including the Teachers Annual return, Schools Workforce Census, National Minimum Data set

QQ Corporate Development, Engagement and Communications team specialise in managing the media, marketing, research and engagement. Their media management service can be vital during a crisis, while their marketing expertise can provide the perfect catapult for a campaign. Research can help provide the perfect information gathering tool to inform decisions while engagement can help you to structure your dealings with stakeholders

Traded Offer

The HR Casework Service The service is provided by qualified professionals who provide assistance to headteachers and governors in carrying out their statutory responsibilities, including safeguarding and use good employment practices as well as preparation for Ofsted inspections. Schools will be provided with policies and practices which comply with changes in employment law. The school will also have access to the DfE approved system for supply staff (BESS) arrangements

The HR Administration Service This service provides contract administration for employees including carrying out all pre-employment checks and maintenance of safeguarding information. Data is recorded on a central system for reporting and statutory returns helping to meet Ofsted requirements. Training is provided for schools’ nominated administrative link along with all recruitment advertising and marketing.

The optional recruitment and selection service Schools will be supported to ensure they recruit employees with the appropriate skills and attitudes to operate efficiently, effectively and economically. Each stage of the process will be completed in accordance with the Equalities Act and the Safer Recruitment Guidelines. We recognise that getting hiring decisions right is vital and, on request, we can offer advice relating to the most appropriate media and selection methods

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Payroll The Payroll team helps to ensure compliance with all statutory pay obligations along with administration of all payments, month and year end reconciliation, NI contributions and pensions. The team can handle all existing Conditions of Service affecting pay (e.g. rates of pay, hours of work, incremental points etc).

Organisation and Workforce Development The service is provided by qualified training professionals eg. social worker trainers who can deliver and commission specialist training. The service is “Investors In People” (IIP) accredited and also a registered centre for the Institute of Leadership and Management (ILM) and for food hygiene training.

Health and Safety The qualified team provides a comprehensive health and safety management system, encompassing briefings, audits, risk assessments and management of contact with statutory bodies. They also offer free training in health and fire safety in areas such as manual handling, risk assessment, work at height and fire awareness.

The Occupational Health and Wellbeing service The team provides advice to managers and employers regarding an employee’s fitness to undertake their work, adjustments recommended to enable a return to work and remain in work. The team can assist with referrals to medical professionals and offer a 24 hour Employee Assistance Programme (EAP) with telephone and face to face counselling are available as appropriate.

Corporate Development, Engagement and Communications

– The Communications team will provide assistance with media crisis management and marketing. The Corporate Development team provide advice and assistance on policy, research and strategy which links into the Council and its overall strategic direction e.g. the OFSTED improvement process and child poverty. This can help schools to understand the communities they serve through the provision of socio-economic data, including how to target the pupil premium.

– The Engagement team can help to structure activity, from campaigns to the implementation of strategies, to ensure the best possible outcomes.

Charging

Standard Service - Telephone Advice

Comprehensive Service - Face

to Face Advice

Human Resources - (per Employee Contract)

£80.00 £98.00

HR Casework Included Included

HR Administration Included Included

Face to Face consultation £ 235 per half day / £ 470 per day

Included

HR Yearly Health Check £ 235 per half day Included

Issuing of a salary statement £4 Included

Workforce Development Included Included

On Line Safeguarding Training £8 Included

Face to Face Safeguarding Training

£ 400 per day Included

iPool (on-line Training) Included Included

Health & Safety Included Included

Occupational Health Included Included

HR Systems & Information Included Included

Corporate Development, Engagement and Communications

Included Included

Recruitment £11.00 £11.00

Payroll (per payslip)

Electronic £3.67 £3.67

Paper £3.77 £3.77

Conversion to Academies

Payroll set up charge * £1,800 £1,800

BACs licence * £500 £500

* These set up charges will be underwritten should the Academy commit to a three year sign up to this service offer.

Contact details

Richard DarbySenior HR Business Partner T: 07584 606836 E: [email protected]


B 1 P S SP PRU M A FLegal Services

Introduction

Blackpool Council Legal Services division provides a comprehensive Legal service in all relevant areas of law and practice. Service delivery is timely, designed to reflect the changing needs and requirements of clients and is offered at attractive discounted rates.

Benefits

QQ Access to a team of solicitors, legal officers and support staff

QQ Broad legal experience with appropriate specialisms

QQ Lexcel accredited – the Law Society’s Quality Management Standard

QQ User- friendly and accessible service

Traded Offer

We offer a comprehensive range of legal services, capable of addressing all the various legal problems that may be encountered. To particularise the service is to risk detracting from that fundamental principal but the following indication is given of the type of support you might find helpful:

QQ Advice generally on areas such as education law, child related family matters, human rights issues, health and safety

QQ Contract and commercial issues – procurement, contract terms, drafting contract disputes

QQ Employment Law – discipline and dismissal, equal opportunities, discrimination, TUPE, representation at Tribunals

QQ Litigation – Arbitration: Dispute Resolution- claims/injunctions by or against you

QQ Property matters – land transactions, Town and Country planning advice and representation, user agreements, trespass

QQ Training – formal seminars or small group discussions tailored to your needs.

Charging

1. An annual charge of £695 or £ 1241 (payable in advance) allows access to whatever legal services you require (excluding employment tribunal claims) as and when they are needed, subject to the number of hours worked not exceeding five hours for the annual charge of £695 and not exceeding 10 hours for the annual charge of £1241. In the event of additional services or a service relating to employment tribunal claims being required, these services may be purchased at the hourly rates listed below.

2. Hourly Rates – Work undertaken by:

Head of Legal Services £143 per hour

Chief Solicitor £102 per hour

Section Head £102 per hour

Senior Solicitor £66 per hour

Solicitor £54 per hour

Senior Legal Executive £44 per hour

Legal Executive £33 per hour

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3. In accordance with usual legal practice, disbursements (such as barristers’ fees and stamp duty) will be recharged. However, unusually for a legal practice, this will only apply to disbursements of £20 or more; any under £20 will be met by Legal Services. You will be informed of any chargeable disbursements before they are incurred and your instructions sought.

4. Extra charges (both hourly rates and disbursements) will be charged on a quarterly basis.

5. Pricing will be reviewed annually

Contact details

Mrs Tracey EllorPractice Manager T: 01253 477440 E: [email protected]

Miss Christine BainesHead of Legal Services T: 01253 477410 E: [email protected]


B 1 3 P S SP PRU M A FRisk Services – Civil Contingencies

Introduction

Blackpool Council offers a civil contingencies service to all schools and academies, providing specialist advice to help you become more resilient to risk. Would you know your role in a multi agency, dynamic crisis situation? How would you manage the consequences of major emergencies or disruptive events, for example, large scale fires, flooding, a human pandemic or loss of ICT systems?

Benefits

QQ Ensures your school or academy is prepared for major emergencies and disruptions

QQ Will enable you to manage the consequences of such incidents more effectively

QQ Allows your organisation, staff and, perhaps most importantly, the pupils to focus on education as soon as possible, avoiding disruption and potentially saving time and money


During an Emergency

As a Category 1 Responder under the Civil Contingencies Act (2004), the local authority has a statutory duty to respond to any major incident/disruption affecting Blackpool. Incidents affecting schools and academies are no exception to this. This is provided free of charge, however, where possible, Blackpool Council will look to recover any costs it incurs.

Traded Offer

Local authority maintained schools and academies

Planning and Preparedness

If required by the LA maintained school, the Civil Contingencies Team will provide elements A to C of the standard service offer below. Elements D to G are chargeable as detailed below, as are any bespoke requests.

The service level agreement/contract between the school will stipulate the detailed service that you will receive.

Academies

Planning and Preparedness

The Civil Contingencies Team are also able to provide a standard and/or bespoke service to support academies in their resilience planning. These are outlined below:

Standard Service

a. Basic introductory advice on resilience planning.

b. Provision of a generic template resilience/response plan as well as updates produced during the life of the agreement.

c. Provide a conduit for the school/academy in to the wider resilience community so that educational views can be represented at a county level through the Lancashire Resilience Forum (LRF).

d. Assist the development of resilience programmes by offering support and guidance on business continuity and resilience issues.

e. To make available any national severe weather warnings, briefings and information notes supplied by Central Government or other agencies for the purpose of planning and preparedness.

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f. Provision of basic support and guidance in relation to the completion of the local authority provided template plan(s).

g. Basic reviewing of any other emergency plans and procedures produced by the school/academy.

The contract between the school/academy will stipulate the detailed service that you will receive.

Bespoke Service

The provision of a bespoke service can be provided in addition to the standard service. This will ensure that schools and academies specific needs are met and any provision tailored accordingly.

Charging

LA Maintained Schools

Elements A to C of standard service offer: Free of Charge

Elements D to G of standard service offer: £750 plus VAT

Bespoke service: Day rate of £250 plus the cost of any material resources required.

Academies

Elements A to G of standard service offer: £1,500 plus VAT

Bespoke service: Day rate of £250 plus the cost of any material resources required.

All premiums include full Risk and Insurance support as detailed in the benefits section.

Contact details

Neil WilliamsEmergency Planning Officer T: 01253 476148 E: [email protected]

Steve FaulknerBusiness Continuity Officer T: 01253 476104 E: [email protected]

Civil Contingencies TeamOut of hours - 01253 477600 E: [email protected]


B 1 P S SP PRU M A FRisk Services – Fraud Investigation

Introduction

Blackpool Council offers a comprehensive fraud investigation service to all schools and academies.

It has become all too common for organisations to experience significant loss of money and time because of fraud. We can help protect you and your school from falling victim to this.

With the financial crisis affecting the whole country and the most significant spending cuts ever seen in the public sector, the risk of fraud and irregularity is increasing.

Benefits

QQ Expert advice on counter fraud through to undertaking detailed investigations of alleged fraud and irregularity

QQ Regular ‘fraud alerts’ (via NAFN) to inform you of current areas of fraud and irregularity risk

QQ Investigation of alleged fraud and irregularity leading to recommendations for appropriate action (including referral to the Police)

QQ Should fraud and irregularity happen, we can help you put effective measures in place to prevent any reoccurrence

Core Offer

Local authority maintained Schools and Academies

Risk Services can provide a bespoke service to schools and academies for fraud prevention and fraud investigation. This could include advice on internal controls and the provision of training in relation to fraud management. A team of experienced and qualified fraud investigators are available which can be brought in to investigate any suspected instances of fraud. Not only are the staff experienced to undertake such work, it also helps ensure that the investigation is carried out independently from the school or academy therefore ensuring an impartial and objective conclusion to be reached.

Charging

Local authority maintained Schools and Academies

Bespoke services can be offered to schools/academies and these would be charged at a day rate of £200 plus VAT. The actual number of days required to complete each piece of work will be discussed and agreed with the academy prior to the work commencing.

Contact details

Tracy GreenhalghChief Internal Auditor T: 01253 478554 E: [email protected]


B 1 3 P S SP PRU M A FRisk Services – Risk & Insurance

Introduction

Blackpool Council’s Risk and Insurance team offers a comprehensive range of insurance cover to all schools and academies.

Benefits

QQ Value-for-money service offering you peace of mind

QQ We take away the administrative burden of arranging and administering complex insurance policies

QQ Access to a high level of professional insurance advice and support including claims related matters and general risk management thus giving you confidence in the cover you receive

QQ Provision of insurance cover specifically tailored to the needs of any educational establishment

QQ Access to a responsive insurance claims administration service

QQ In the event of a major incident, we have existing links with internal partners to ensure that disruption is kept to a minimum

Core Offer – Local authority maintained schools

The core offer to local authority maintained primary and secondary schools is covered by the following insurance policies:

PolicyBasis of premium calculation

Employer’s liability Claims experience

Public and products liability

Claims experience

Buildings insurance Business Interruption

Property valuation and claims experience

Motor Vehicle Claims experience

Professional indemnity Salaries and wages

Fidelity Salaries and wages

Personal Accident Salaries and wages

Engineering Inspection time

All premiums include full Risk and Insurance support as detailed in the benefits section.

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Traded Offer

Local authority maintained Schools

Additional cover can be purchased as follows:

PolicyBasis of premium calculation

Off Site Activities Insurance

50p per primary school pupil and FTE member of staff.

90p per secondary/special school pupil and FTE member of staff.

On Site Activities Insurance

15p per pupil and FTE member of staff.

All Risks Risk exposure.

Events Risk exposure.

Academies

Blackpool Council is not able to insure academies within its existing insurance programme. However, we have developed an insurance scheme specifically for schools which decide to convert to academy status.

A combined insurance product is available for individual academies. We can help you select policies to cover a wide range of liability, property and motor risks. All premiums include full risk and insurance support as detailed above.

Charging

Local authority maintained Schools

As detailed previously.

Academies

The fee for the risk management and insurance service is 10% of the schools gross premium spend plus VAT. However, there will be a maximum charge of £5,000 per academy each year.

An annual invoice will be raised at the beginning of the contract for the year.

Contact details



B 1 3 P S SP PRU M A F

Introduction/Benefits

Internal audit are able to give you excellent value, professional assurance regarding the good governance and business risk within your academy or school, including making recommendations where we consider those controls can be further improved.

A range of internal audit services is offered by a team of highly professional and qualified auditors with extensive experience of auditing schools / academies.

Core Offer – Local authority Maintained Schools

There is a requirement for schools to have an internal audit programme. In Blackpool this will be delivered once every three years, taking two days per school. The core audit work is funded by the LEA, however schools can request additional paid for audit work at any time if the Head and Governors would value additional assurance.

Traded Service

With regard to the Schools Financial Value Standard the internal audit team offer three options of increasing intensiveness:

QQ a reasonableness check of the school’s self assessment

QQ support in completing more complex parts of the assessment

QQ support in completing the SFVS

In addition reviews of both financial and non financial risks and governance arrangements within the school involving the identification of key risks within specific functions/activities and a review of the adequacy and effectiveness of controls to manage these risks can be provided on request.

Traded Service – Academies

Blackpool Council’s Internal Audit team can offer academy schools an internal audit service to help ensure that effective financial management is in place. The Internal Audit team would be able to undertake a quarterly programme of reviews this can either be based on financial transactions to offer core assurance or a wider review covering financial management, governance and transactions. A report of the findings of each visit will be prepared for discussion at the relevant committee.

Charging (LA Maintained Schools)

There is no direct charge to schools for core audit work.

Additional audit work can be provided at a cost of £300 plus VAT per day.

The charges for SFVS assistance are as follows:

QQ reasonableness check £450 plus VATQQ support in completing part of the SFVS £600 plus

VATQQ support in completing all of the SFVS £900 plus VAT

Charging (academies)

The cost of a quarterly programme of financial compliance checks will be £1,500 plus VAT per annum.

The cost of a quarterly programme of financial management, governance and transaction review will be £2,850 plus VAT.

Any additional work required by the academy would be undertaken at a cost of £300 plus VAT per day.

Contact details


Risk Services – Internal Audit


Premises & ICT

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Introduction

Blackpool Council offers a comprehensive cleaning service to all schools and academies.

All of our staff are fully trained and qualified to BICs level 1 and 2. The management team and operational staff have many years experience of working in schools and understand the high standards of maintenance required in your school.

Building Cleaning will provide all staffing, cleaning materials and machinery to enable them to carry out the service.

Benefits

QQ Daily cleaning service, Mon – Fri, 6am – 8pmQQ Qualified staff – BICs Level 1 and 2QQ Not-for-profit service – we only charge what it

costs us to deliver the serviceQQ Direct link with our facilities management team

who will help you find the best solutions for all aspects of building cleaning


Although we don’t offer physical services free of charge, your school will have FREE ACCESS to a professional management team who can advice and consult with you on all aspects of building cleaning, office porters and floor sanding/re-sealing.

Traded Offer

Your service offer includes all building cleaning services, including materials, staffing and equipment.

Charging

The agreed charge will be based on the services you need and we will provide you with a full working specification, tailored to your exact requirements.

Contact details

Alan CampbellBuilding Cleaning Manager, T: 01253 476038 T: 07796 994566 E: [email protected]

Stephen Thorley-BainesHead of Facilities Management T: 01253 476030 T: 07833 483431 E: [email protected]

B 1 3 P S SP PRU M A FBuilding Cleaning


1 3 P S SP PRU M A FCatering Services

Introduction

Blackpool Council provides an all day catering offer to all schools and academies during term time.

Benefits

QQ As well as the provision of lunches for pupils, school staff and visitors, we can meet your requirements throughout the rest of the school day and beyond

QQ We can cater for morning breaks, after-school clubs and nursery lunches and teas

QQ We can cater for inset days and other school events

QQ The nursery lunch service is also available during the school holidays

QQ All staff managed, absences covered, training provided, CRB checks carried out

QQ Adherence to healthy meals standards to ensure pupils eat well

QQ Expert staff HR, payroll and training support QQ Health and Safety assurance through trained and

certificated staff with regular expert management checks and maintenance

QQ No hidden charges – just a clearly identified charge based on meal numbers

QQ Flexible delivery – based on choices, agreed style of dining etc

QQ Sibling discounts available in primary schoolsQQ Schools have the option of offering parents

payment online through ParentPayQQ A cashless system is utilised in high schools for

security and speed of serviceQQ Leisure service discounts available on swimming if

signed up to both servicesQQ Free use of climbing tower, with expert tuition

Menus

Menus are devised to comply with the national nutritional requirements and healthy food guidelines. We also recognise the need to be flexible and will work with the schools, staff and pupils, to amend the standard menus to meet local school requirements. The number of lunchtime choices available is determined in consultation with the school.

Primary Schools

In primary schools this can be one or two choices, with vegetarians also catered for. A salad bar and free bread is also always on offer. There is a separate option of a mix and match bar, offering a ‘do it yourself’ cold packed lunch.

Secondary Schools

Secondary schools are offered a core three hot meal choice each day, alongside a salad bar, sandwich bar, filled jacket potatoes and various snacks. Blackpool Council Catering Services manage the staff, pay their wages and also procure all foodstuffs through nominated assured suppliers in consultation with the Blackpool Council Environmental Services team. In addition to regular Environmental Health Officer (EHO)visits to ensure a high standard, the service also provides an assessment of standards for our clients each term.

Traded Offer – Local authority maintained Schools and Academies

The provision of a lunchtime meal is offered as the core part of the service. The scope of that meal is agreed with each school. Replacement light equipment and all cleaning materials are included.

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Any service outside of lunchtime, such as morning breaks and after school services, will be charged for at an agreed rate per head. Schools and academies will be responsible for maintenance and replacement of heavy equipment and dining room furniture as well as other upkeep related costs such as bin collections.

Charging

Primary Schools are charged for the number of meals provided at an agreed rate per meal. Secondary school pupils are charged for individual items purchased. We always provide a meal deal offer and ensure that at least two main meal choices each day can be purchased for the tariff for a free school meal.

Contact

Stephen CrawshawCatering Services Manager T: 01253 478191 E: [email protected]


Education Client Support

Introduction

Blackpool Council’s Education Client Support team offers impartial and informed advice to schools and academies who are considering any on-site construction.

Having one of our experienced advisers on board from the earliest stages, before planning and design, can bring certainty and control to your project, safeguarding your investment.

Benefits

We provide professional client support and guidance to assist in the delivery of a wide range of property needs, including new builds and refurbishment works. Our dedicated service assists schools and academies in the provision of strategic educational property delivery, ensuring value for money, best design practice and delivery.

Our team aims to combine the best design with technical and managerial skills to deliver the best results for schools and academies. We have a wealth of building experience with professionally qualified staff with a proven track record of delivering a wide range of schemes from minor works to large capital projects on time and within budget. We offer an impartial advisory service, listening to and understanding your vision to provide the best educational facility possible.

Core Offer – Local authority maintained schools

This service is offered free of charge to maintained schools as the budget is held centrally for these schools.

Traded Offer – Academies

Our team can assist you with

QQ Exploring high-level options for meeting your needs. Is a new building the best solution or can better use be made of your existing facilities?

QQ Identifying lessons learned from previous experience of similar projects.

QQ Defining an agreed set of project outcomes.QQ Consulting with key stakeholders to identify

project issues.QQ Preparing feasibility studies QQ Helping to set a budget and assisting in identifying

a funding strategy QQ Identifying the most appropriate procurement

strategyQQ Ensuring that the project stays compliant with the

original briefQQ Ensuring compliance with construction (Design &

Management) (CDM) regulationsQQ Key Performance Indicators.

Other services provided include:

QQ Suitability and sufficiency surveysQQ Net capacity surveys to ensure that data

submitted to the DfE is correctQQ Liaising with the DfE/EFA to access funding

streams for both capital and maintenance schemes


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Core Offer - Academies

QQ An initial free consultation to discuss the scope of the proposed scheme

Charging

QQ If your scheme goes ahead then a rate of between 1 and 2% will be charged dependent on the size of the scheme

QQ The CDM advice can be purchased on an individual scheme by scheme basis

Contact

Ian Morris-IliffeService Manager T: 01253 476724 E: [email protected]


B 1 3 P S SP PRU M A FUtility, Energy and Carbon Management Service

Introduction

Blackpool Council offers a comprehensive energy management service to all schools and academies.

The services deals with all aspects of utility and energy management, from installation to service removal, legislation compliance, supply contract procurement and Bureau services.

With the introduction of the Carbon Reduction Commitment adding between 5 and 7% to school energy budgets, increasingly volatile energy markets and rising water prices, it has never been more important to manage your school’s energy consumption .

Benefits

QQ Professional service knowledge and expertiseQQ Comprehensive energy management serviceQQ Highly cost effective serviceQQ Access to specialist advice and resourcesQQ Energy legislation compliance.QQ Early identification of utility issues.QQ 24/7 Access to online energy management system


Carbon Reduction Compliance

The Carbon Reduction Commitment scheme means that schools have a statutory duty to provide reasonable assistance in gathering annual data which relates to their energy use and share it with their local authority.

On behalf of schools, Blackpool Council:

QQ Reports emissionsQQ Purchases allowancesQQ Surrenders allowances

Traded Offer

QQ Energy Bureau ServiceQQ Monitoring & targetingQQ Invoice validation & e-billingQQ Energy procurementQQ Energy legislation complianceQQ Carbon reduction commitmentQQ Metering services/ utility connectionsQQ Eco Schools support

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Charging

The annual charging regime is based on the number of utility supply positions:

For primary and special schools the annual charge is:

First 4 meter positions for electricity, gas and water

£110 per meter

Additional meters thereafter £55 per meter

For secondary schools the annual charge is:

First 4 meter positions for electricity, gas and water

£130 per meter

Additional meters thereafter £75 per meter

For 3 year contracts, prices will held be for the term.

Contact

Andrew DuckettService Manager T: 01253 476083 T: 07795 640791 E: [email protected]


B 1 3 5 P S SP PRU M A FICT service specification to schools & academies – BOLT [Building Online for Learning & Teaching]

Introduction

Blackpool Council’s BOLT provides a comprehensive, sustainable, high quality and cost effective ICT service. It is available to all schools and academies providing each child with the best possible technological support.

Traded Offer & Benefits

The ICT service offer is divided into six sections. Although the complete package is designed to be viewed as a whole, schools and academies may wish to select components from the single offer.

1: Infrastructure serviceThe infrastructure service offer includes internet connection, Wireless Area Network (WAN) and service support. The offer includes flexibility in bandwidth selection and duration of service term. If a school/academy chooses other options such as the end-to-end direct technician service and the Local Filtering Service, they will receive a discount on the WAN costs.

2. Email services including Google Apps, Google Docs and user interfaceThis year we are pleased to offer a significantly improved experience including calendars, Google Apps and Google Docs, allowing users to customise their IT experience, creating and editing documents while collaborating with other live users. There is also a new user interface which can be customised by the user to create a more effective and personal learning experience.

3. Added Value Services –Provided at NO EXTRA COST to those schools and academies receiving WAN and Email Services, such as data extractions.

4. FronterA safe and secure learning environment The Fronter Platform combines a wide range of easy-to-use tools for learning and collaboration online – imagine it as your very own intranet site for sharing key news and information.

5. ICT partnership advisory and support service.A listening and responsive service that has one focus: to support the school or academy in enhancing, engaging and empowering pupils in their learning. We envisage the service to be a bespoke service that provides the advice, support and creativity required by the school or academy to ensure the quality of the learning experience is the best it can be.

We believe this is a valued service in supporting the school or academy to provide the best quality learning experience for every pupil and this year we are pleased to be able to offer a suite of services to complement the ongoing investment in ICT happening in our schools and academies.

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6. Additional ICT Services available to schools and academies6a. Local [school or academy based] filtering Service

A bespoke filtering and firewall service will allow a school or academy to take control of its own filtering and regulate access to programs and websites. This can further enhance your organisation’s ability to adapt to individual teaching and learning requirements and provide more freedom to innovate, as well as manage security and e-safety risks.

6b. End-to-end ICT direct technician supportThis service is designed to offer schools and academies a high quality technical support service. The service offers regular, pro-active support visits that can be supplemented with reactive services if required.

6c. IP Telephony ServicesBlackpool ICT Services can also provide an IP Telephony Service. This service comes at a fixed cost which includes free calls to all mobiles, subject to a fair usage policy. This is likely to offer significant savings on current call charges with other providers and, in many cases, the savings for this alone are able to match the connectivity costs.


6d. Recycling servicesThe Council has recently procured a recycling contract that will provide free removal and recycling of ICT equipment to schools and academies purchasing their connectivity and WAN services from us. This service will provide insurance-backed secure data cleansing of ICT equipment that conforms to Information Commissioner Office (ICO) standards, ensuring all equipment is recycled in a secure and ethical manner. We highly recommend this service to avoid the risk of fines of up to £500,000 from the ICO.

6e/f. Brokerage and procurement advice and support.

6g. Chromebook managed serviceWe are currently developing a fully managed Chromebook offer which we believe will provide the school /academy with ‘hassle free’ computing. This solution will provide the device and a management service using Chrome OS management which will enable bespoke tailoring and control of this ‘web device’ to fulfil the school / academies exact requirements. The full managed service will include the cost of the machine and device management over a three year period. For more detailed discussions regarding this offer please contact Jeff Walley directly.

6h. Remote Backup ServiceFollowing discussions with a number of schools and academies we will soon be offering a cloud based backup service. This service will provide schools and academies with a system for the backup, storage and recovery of computer files. The service will utilise a client server model whereby backups are scheduled to run at managed times in most cases out of hours to minimise disruption to schools and academies. The data will be encrypted and stored at the Councils secure, resilient datacentres. Systems that could be included in this service include, but are not limited to Admin[SIMS], Curriculum servers, media servers etc. For detailed discussion on this new service please contact Jeff Walley.

Charging

Example costs are shown as an indication of the services we provide. For full cost options please refer to the service specification document.

1: Infrastructure services – Internet connection/WAN costs and support services. e.g. One year internet 10-20Mb uncontended service £1,400 + WAN Filtering £2,613

2. Email Services including Google Apps, Google Docs. & user interface - FREE

3. Added Value Services – (provided at no extra cost when taking infrastructure and email services)

4. Fronter - a safe and secure learning environment e.g. £630 + pupil cost

5. ICT partnership advisory support service e.g. One year – £1,770

6 Additional ICT services available to academies

– 6a. Local [academy based] filtering Service e.g. One year local filtering on internet 10-20Mb uncontended service - £800

– 6b. End-to-end ICT direct technician support e.g. One day a week term time only £5,950

– 6c. IP Telephony Services

– Bespoke to school requirements

– 6d. Recycling Services - FREE

– 6e/f. Brokerage and procurement advice and support.

– 6g. Chromebook managed service

– 6h. Remote Backup service

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Price will be dependent on the options selected and schools and academies can realise benefits by opting for longer durations of service.

Schools and academies selecting the End-to-end ICT direct technician support service and the Local Filtering Solution will receive a discount on core [WAN] costs.

Please make contact with a member of our team (contact details below) if you would like further information or to discuss your exact requirements. We can offer multiple options and durations of service length and will be more than happy to answer all of your questions.

Contact details

Jeff WalleyICT Relationship Manager (CAFS) T: 01253 478735 E: [email protected]

Ian RidsdaleICT Senior Manager T: 01253 476783 E: [email protected]

Ken PlaceICT Senior Manager T: 01253 476783 E: [email protected]


B 1 3 P S SP PRU M A FProperty Management

Introduction

Blackpool Council provides a comprehensive property management service to all schools and academies.

Schools and academies need to comply with a wide range of legislation relating to health and safety and it is therefore necessary to ensure that each school has robust systems and procedures for the management of these issues and that your building is legally compliant safe, secure and properly maintained for the staff and pupils working in it.

Benefits

Qualified and experienced property and portfolio management team, committed to supporting schools to comply with responsibilities for property management

We strive to reduce costs wherever possible and, via our buying power, negotiate competitive prices from our suppliers, passing those savings on to schools who buy into our service offer

Core Offer – Local authority maintained Schools

AutoCAD/PDF layout PlanThe survey will provide a floor plan layout of your building(s) and identify room uses and areas to assist you in operating your building and premises related compliance. This will link with the following surveys.

Condition Survey (Building Fabric, Mechanical and Electrical)The Building Condition Survey will benefit your school for day-to-day maintenance planning, together with strategic bidding for capital funds. The report lists each structural element in all of your buildings with a condition grading and priority against each.

Premises Fire Risk Assessment

The premises’ fire risk assessment will identify all of the building fabric fire risks in and around the premises, assess the preventive and protective precautions in place and identify any improvement actions necessary to achieve compliance with the requirements of the Fire Safety Order.

Disability Access AuditThe Access Audit Report records the building and establishes how well that building performs in terms of access and ease of use by a wide range of users. It identifies good and bad practice, design and layout in regard to disabled access, identifying obstacles to people with mobility and sensory impairments. In addition, the audit report will then seek to find solutions to access problems, with recommendations and relative costings.


Condition Survey (Building Fabric, Mechanical& Electrical) & Premises Fire Risk AssessmentTo support schools in complying with their legal duties to ensure their buildings are safe, secure and appropriately maintained, the local authority shall carry out site Building Condition Surveys and Premises Fire Risk inspections to ensure the school has adequate fire precautions and protection in place, and their buildings have been maintained to comply with their legal obligations in compliance with the terms of the academy lease agreement.

Traded Offer

Technical support deskThe technical support desk offers a 24 hour call station to ensure there is always someone for you to call when issues arise within your building.

The technical support desk will include:

– Provide technical support to education clients – Receive calls for day to day repairs, emergency

calls and general queries

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– Monitor outstanding works – Raise invoices, process payments and resolve

payment queries.

Building surveying servicesOur building surveying team are responsible for managing your day-to-day maintenance repairs and can work with you on designing, procuring and project managing small to medium new build and refurbishment projects from inception through to completion and beyond.

Service includes:

– Feasibility studies and budget advice – Detailed design drawings – Specifications – Schedules of work – Cost estimates – Preparation of applications for grants and external

funding – CDM coordinator services

H&S management. Electrical & mechanical servicesThe in-house mechanical and electrical team are able to manage and maintain all aspects of engineering within your school to ensure it is legally compliant, safe and appropriately maintained.

Service includes:

– Repairs and large scale mechanical and electrical refurbishment

– Heating design and maintenance – Electrical design and maintenance – Lighting schemes – Gas servicing – Legionella prevention – Fire detection – Emergency lighting. – Security alarms etc.

Asbestos ManagementWorking in partnership with our clients, the asbestos management team have qualified staff to manage and supervise all aspects of asbestos management.

Service includes:

– Procurement and supervision of asbestos surveys – Procurement and management of asbestos

removal works – Compilation of risk assessments – Management plans – Asbestos registers – Inspections.

Charging

Negotiated with individual school

Contact details

Paul JonesService Manager Property & Assets T: 01253 476333 E: [email protected]


B 1 3 P S SP PRU M A FSecurity Services

Introduction

Blackpool Council offers a complete security solution for your premises, operating for 24 hours a day, 365 days a year.

Benefits

The main features and benefits of our offering to schools/academies are outlined below:

QQ Vetted and highly trained (SIA qualification) security team

QQ Not-for-profit service, funded by Blackpool Council, means we our only charge schools/academies what it costs us

QQ Direct link with our facilities management team who will help you find the best security solutions for your site

Our security officers operate with a fleet of specialised vehicles and have radio links to a control centre and the emergency services.


Although we don’t offer physical services free of charge, your school will have free access to a professional management team who can offer advice on all aspects of security, including specialist systems, such as CCTV and door security systems.

Traded Offer

Security services includingQQ Key holdingQQ PatrolsQQ Alarm activations

Charging

The agreed charge will be based on your security requirements.

Contact details

Peter Brown Security Operations Manager T: 01253 476306 T: 07717 225307 E: [email protected]

Stephen Thorley-BainesHead of Facilities Management Capital and Regeneration T: 01253 476030 T: 07833 483431 E: [email protected]


B 1 3 P S SP PRU M A FWaste Services

Introduction

Blackpool Council offers a comprehensive waste management solution to all schools and academies.

Benefits

The main features and benefits of our offering to schools/academies are:

QQ General waste collections are subsidised by the authority. What this means to schools and academies is that we deliver this service at a lower cost than the standard market rate. We do not make any charge for disposal/landfill

QQ Recycling collections are offered free of chargeQQ We do not charge any VAT on our collections

In addition to these financial benefits there are also additional added-value benefits.

Blackpool Council, in partnership with Lancashire County Council and our waste treatment contractor Global Renewables Ltd, offer a free waste education programme to all Key Stage Two pupils. This includes a trip to the waste treatment facility in Leyland (including transport) and a guided tour through the facility. The facility is also made available to high schools (pupils & teachers), again free of charge, to use for special events, projects and training including out-of-hours use.

In addition, Blackpool Council also services the free school breakfast bins. This service is also provided free of charge. Catering/kitchen bins can also be serviced at standard rate. This represents excellent value for money and along with all the other benefits of using the local authority (lower carbon footprint, faster reaction times, flexibility and local knowledge) places Blackpool Council in the best position to fulfil schools and academies needs with a first class, affordable and highly competitive waste and recycling solution.

Traded Offer

QQ Available to LA maintained schools and academiesQQ Free recyclingQQ Free school breakfast waste collectionQQ Free education programme with Global

Renewables LtdQQ General waste collections charged at the

subsidised rateQQ Catering/kitchen waste collections at the

standard rate

Charging

This will depend upon the individual schools and academy’s configuration of service, i.e. The number and size of bins on site and the collection frequency required. Please contact waste services for an individual quote.

Contact details

John-Paul LovieCommercial Waste Manager T: 01253 476303 T: 07920 807008 E: [email protected]


■ You have an idea for how we could do things differently; ■ You are happy with a service or member of staff; or ■ You are dissatisfied with a service we have provided or the way

you have been treated

■ By using the enquiry form at www.blackpool.gov.uk/WeCare ■ By completing a feedback form,available at Council reception points; ■ In person at a Council building or office; ■ By calling the Customer First Centre on 01253 477477.

In relation to complaints, we will aim to contact you within five working days but there may be cases where this isn’t possible. Please read our full customer care guidelines at www.blackpool.gov.uk/WeCare

WE CARE...

At Blackpool Council we care about providing our customers with a quality service and are always happy to hear your feedback. So, please tell us if:

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