september 8 2011 · trustee blair spoke about the santa barbara county special districts...

Mosquito & Vector Management District of Santa Barbara County (www.MVMdistrict.org) PO Box 1389 (2450 Lillie Ave.), Summerland, CA 93067

Mosquito and Vector Management District of Santa Barbara County

Regular Meeting of the Board of Trustees

Hope School, Board Room, 3970 La Colina Road, Santa Barbara, CA

October 14, 2011, 2:00 PM

DIRECTIONS TO THE MEETING LOCATION: The building is on the north side of La Colina Road. The Board Room is located at the front of the building towards the street, and the Library is at the center of campus east of the flagpole.

ADA Compliance: In compliance with the Americans with Disabilities Act, special assistance can be obtained by contacting the General Manager at 805-969-5050 extension 222. Notification 48 hours prior to the meeting will facilitate reasonable accommodation in most cases.

Public Records Availability: pursuant to California Government Code Section 54957.5, any public records that are distributed less than 72 hours prior to this meeting to all, or a majority of all, of the Board of Trustee members in connection with any agenda item (other than closed sessions) will be available for public inspection at the time of such distribution or during the Board meeting or at the District office located at 2450 Lillie Ave. in Summerland, CA.

AGENDA 1. ROLL CALL 2. CONFIRMATION OF AGENDA 3. STAFF ANNOUNCEMENTS regarding District business 4. CORRESPONDENCE 5. PUBLIC COMMENT. Time reserved for the public to address the Board of Trustees relative

to matters of District business not on the agenda. Comment time regarding specific agenda items will be available during consideration of the particular agenda items.

6. ITEMS OF GENERAL CONSENT. The following items can be approved by a single action of

the Board. Items requiring additional discussion may be withdrawn from the listing and addressed in separate actions. [see attachments for each]

A. Approval of Minutes of the Regular Meeting held September 8, 2011 (pg. 1) B. Approval of Financial Statements for County Fund 4160, for Sep 2011 (pg. 5) C. Approval of the Warrant Register, for Sep 2011 (pg. 9) F. Approval of the Disease Surveillance Report, for Sep 2011 (pg. 15) H. Approval of the District Operations Report, for Sep 2011 (pg. 17)

7. OLD BUSINESS

A. Discussion/Approval of Resolution 2011-05, Establishing a Credit Card Expenditure Policy (pg. 19)

Mosquito & Vector Management District of Santa Barbara County Board of Trustees meeting AGENDA of 2

8. NEW BUSINESS.

A. Discussion of Trustee Compensation

B. Discussion and/or Approval for COLA pay increase for staff retroactive to July 1, 2011: The COLA increase as determined by the Engineer’s report for the Benefit Assessment was set at 3%

C. Discussion and/or Approval for Trustee Blair to Update Invasive Aquatic Weeds Poster in an Amount Not to Exceed $100

9. MANAGER’S REPORT (pg. 20)

Topics Include: Strategic Planning Workshop, District Audit, Credit Card Use Policy, NPDES Application, CSDA Annual Conference

10. BOARD ANNOUNCEMENTS 11. CLOSED SESSION

A. Pursuant to Government Code 54957b – Public Employee Performance Evaluation

Title: General Manager 12. ADJOURNMENT (next scheduled meeting: November 10, 2011, 2 pm)

CERTIFICATE OF POSTING

I, Brian Passaro, General Manager of the Mosquito and Vector Management District of Santa Barbara County, verify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted not less than 72 hours prior to the afore mentioned meeting.

______________________________ Brian N. Passaro General Manager

MOSQUITO AND VECTOR MANAGEMENT DISTRICT of Santa Barbara County

MINUTES OF REGULAR MEETING OF TRUSTEES September 8, 2011

The regular meeting of the Board of Trustees of the Mosquito and Vector Management District of Santa Barbara County was held at 2:00 PM, on Thursday, September 8, 2011 at the Hope School District Board Room, 3970 La Colina Road, Santa Barbara, CA.

1. ROLL CALL. TRUSTEES PRESENT:

Ron Hurd, Board President John Olson, Vice-President Susan Swarbrick, Board Secretary Cathy Schlottmann Charles Blair

Chris Pankau David Pritchett Larry Fausett TRUSTEES ABSENT: NONE

IN ATTENDANCE:

Brian Passaro, General Manager Kenneth Learned, Operations Manager

2. CONFIRMATION OF AGENDA No changes were requested.

3. STAFF ANNOUNCEMENTS regarding District business. General Manager Passaro announced the following: - the District’s Administrative Assistant, has resigned effective August 31, 2011. General Manager Passaro asked for Board direction on refilling the position. He indicated that he would like the future candidate for the position to have a wider range of computer experience, experience in doing crystal reports, and more expertise with financial transactions. He feels that this will not require any changes in the Administrative Assistant job description, but he does want a change in the interview questions. If a change in the job description is required, he will bring it to the Board for approval. Trustee Olson inquired about conducting an exit interview with the former Administrative Assistant, but General Manager Passaro and other trustees indicated that it would be legally questionable since she is no longer a District employee.

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Minutes-MVMDSBC September 8, 2011 Page 2

- The Santa Barbara County Public Works Department plans to do improvements to Lillie Ave. including the addition of curbs and sidewalks. Public Works wants to be allowed entry onto the District’s entire property. General Manager Passaro feels that entry into the rear of the District’s facility should be restricted due to the presence of the pesticide storage shed, and asked for the Board’s support for this.

4. CORRESPONDENCE NONE

5. PUBLIC COMMENT. NONE 6. ITEMS OF GENERAL CONSENT. The following items are approved by a single action of

the Board. Items requiring additional discussion may be withdrawn from the listing and approved in a separate action.

A. Approval of Minutes for District’s special meeting held July 28, 2011. B. Approval of Financial Statements for County Fund 4160 for July 2011. C. Approval of the Warrant Register for July 2011. D. Approval of Financial Statements for County Fund 4160 for August 2011. E. Approval of the Warrant Register for August 2011. F. Approval of the Disease Surveillance Report for July and August 2011. G. Approval of the District Operations Report for July 2011. H. Approval of the District Operations Report for August 2011.

Trustee Swarbrick had a question on expenses listed for July 31, 2011, Line Item 7653 on page 4 of the Board packet. General Manager Passaro will ask Carrie Troup, C.P.A. for a clarification. Trustee Pritchett requested a separate vote for the meeting minutes. It was moved by Trustee Schlottmann, seconded by Trustee Swarbrick, and passed 7-0-1 with Trustee Pritchett abstaining, to approve the minutes of the July 28, 2011 special meeting (Item 6A). It was moved by Trustee Schlottmann, seconded by Trustee Swarbrick, and passed unanimously to approve the other Items of General Consent (Items 6B-H).

7. OLD BUSINESS NONE

8. NEW BUSINESS

A. Approval for General Manager to Attend the Fall MVCAC Meeting in Lake

Tahoe on November 1-4 in an amount not to exceed $900. It was moved by Trustee Fausett, seconded by Trustee Schlottmann, and passed unanimously to have the General Manager attend the Fall MVCAC Meeting in an amount not to exceed $900.

B. Approval for General Manager and Board President to Attend Annual CSDA Conference and Effective Strategic Planning Workshop in Monterey, CA on October 10-13 in an Amount not to Exceed $3,500 - It was moved by Trustee Blair, seconded by Trustee Schlottmann, and passed unanimously to approve having the General Manager and Board President attend the CSDA Annual Conference and

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Strategic Planning Workshop in an amount not to exceed $3,500.

C. Discussion/Approval of Resolution 2011-05, Establishing a Credit Card Expenditure Policy. General Manager Passaro informed the Board that auditors from both Santa Barbara County and Moss, Levy, and Hartzheim recommended that the District adopt a formal credit card use policy. He also stated that he had reviewed credit card policies of several other districts and their policies were mostly one to two sentences allowing for “the general manager’s discretion.” The Trustees made a number of comments for things that may be incorporated into the policy. The resolution will be returned for consideration by the Board at the next Board meeting.

9. MANAGER’S REPORT. Topics include: MVCAC Summer Meeting; Credit Card Expenditure Audit; Credit Card Use Policy; NPDES Application; Pismo Beach MOU. The Manager’s Report precipitated more discussion pertaining to the Credit Card Use Policy. General Manager Passaro also discussed the latest changes to the NPDES application. He currently plans to submit the NPDES application in October 2011 barring any further changes in the procedures and requirements.

10. BOARD ANNOUNCEMENTS. Trustee Olson spoke about how he believes that trustee payments should only be made when a trustee attends a meeting and should be withheld if a trustee does not attend a meeting. He would like to have this matter placed on the agenda for the next Board meeting. General Manager Passaro stated that he will place it on the next agenda. Trustee Blair spoke about the Santa Barbara County Special Districts Association meeting to be held on October 19, 2011. The featured speaker will be Chandra Wallar, the new Santa Barbara County Administrator. Due to scheduling conflicts, the Board decided tentatively to hold their next meeting on Friday, October 14 at 2:00PM at a location to be determined.

11. CLOSED SESSION

A. Pursuant to Government Code Section 54957b – Public Employee Performance Evaluation, Title: General Manager. Operations Manager Learned was dismissed from the meeting.

Returning from closed session the Board announced there was no reportable action.

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12. ADJOURNMENT As there was no further business to be brought before the Board, the meeting was adjourned. I certify that the above minutes substantially reflect the actions of the Board:

BY: ------------------------------------------------ Ron Hurd Board President

APPROVED: -------------------------------------------------------- Susan Swarbrick Board Secretary

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Revenues

Taxes

3010 -- Property Tax-Current Secured 315,000.00 0.00 -315,000.00 0.00 %

3011 -- Property Tax-Unitary 4,700.00 0.00 -4,700.00 0.00 %

3020 -- Property Tax-Current Unsecd 15,000.00 0.00 -15,000.00 0.00 %

3040 -- Property Tax-Prior Secured 0.00 -0.81 -0.81 --

3054 -- Supplemental Pty Tax-Current 5,000.00 64.84 -4,935.16 1.30 %

3056 -- Supplemental Pty Tax-Prior 0.00 171.92 171.92 --

Taxes 339,700.00 235.95 -339,464.05 0.07 %

Use of Money and Property

3380 -- Interest Income 5,000.00 1,068.39 -3,931.61 21.37 %

3381 -- Unrealized Gain/Loss Invstmnts 1,339.00 -160.80 -1,499.80 -12.01 %

Use of Money and Property 6,339.00 907.59 -5,431.41 14.32 %

Intergovernmental Revenue-State

4220 -- Homeowners Property Tax Relief 1,300.00 0.00 -1,300.00 0.00 %

Intergovernmental Revenue-State 1,300.00 0.00 -1,300.00 0.00 %

Intergovernmental Revenue-Other

4840 -- Other Governmental Agencies 4,000.00 745.56 -3,254.44 18.64 %

Intergovernmental Revenue-Other 4,000.00 745.56 -3,254.44 18.64 %

Charges for Services

4877 -- Other Special Assessments 488,150.00 -0.01 -488,150.01 0.00 %

Charges for Services 488,150.00 -0.01 -488,150.01 0.00 %

Miscellaneous Revenue

5909 -- Other Miscellaneous Revenue 120,000.00 47,250.65 -72,749.35 39.38 %

Miscellaneous Revenue 120,000.00 47,250.65 -72,749.35 39.38 %

Revenues 959,489.00 49,139.74 -910,349.26 5.12 %

Financial Status (Real-Time) As of: 10/7/2011 (27% Elapsed)Accounting Period: OPEN

Selection Criteria: Fund = 4160

Layout Options: Summarized By = Fund, LineItemAccount; Page Break At = Fund

Line Item Account

6/30/2012Fiscal Year

Adjusted Budget

10/7/2011Year-To-Date

Actual

6/30/2012Fiscal YearVariance


Pct of Budget

Fund 4160 -- Mosquito & Vector Mgt District

County of Santa Barbara, FIN Last Updated: 10/7/2011 11:25 AM Page 1 of 3

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Revenues 959,489.00 49,139.74 -910,349.26 5.12 %

Expenditures

Salaries and Employee Benefits

6100 -- Regular Salaries 415,402.41 104,557.21 310,845.20 25.17 %

6400 -- Retirement Contribution 121,931.40 26,942.98 94,988.42 22.10 %

6475 -- Retiree Medical OPEB 0.00 152.82 -152.82 --

6500 -- FICA Contribution 25,754.99 6,441.19 19,313.80 25.01 %

6550 -- FICA/Medicare 6,000.00 1,506.40 4,493.60 25.11 %

6600 -- Health Insurance Contrib 111,311.20 33,477.77 77,833.43 30.08 %

6700 -- Unemployment Ins Contribution 2,000.00 110.40 1,889.60 5.52 %

Salaries and Employee Benefits 682,400.00 173,188.77 509,211.23 25.38 %

Services and Supplies

7030 -- Clothing and Personal 5,000.00 598.52 4,401.48 11.97 %

7050 -- Communications 8,500.00 1,667.01 6,832.99 19.61 %

7070 -- Household Expense 3,500.00 540.00 2,960.00 15.43 %

7090 -- Insurance 30,000.00 33,102.00 -3,102.00 110.34 %

7120 -- Maintenance - Equipment 11,000.00 2,227.89 8,772.11 20.25 %

7121 -- Operating Supplies 8,000.00 1,186.37 6,813.63 14.83 %

7124 -- IT Software Maintenance 2,200.00 0.00 2,200.00 0.00 %

7200 -- MTC-Struct/Impr & Grounds 8,000.00 495.64 7,504.36 6.20 %

7400 -- Medical, Dental and Lab 3,000.00 1,181.46 1,818.54 39.38 %

7430 -- Memberships 11,500.00 8,184.40 3,315.60 71.17 %

7450 -- Office Expense 8,500.00 1,536.35 6,963.65 18.07 %

7460 -- Professional & Special Service 70,000.00 12,413.63 57,586.37 17.73 %

7506 -- Administration Fees 0.00 1,800.50 -1,800.50 --

7530 -- Publications & Legal Notices 800.00 0.00 800.00 0.00 %

7630 -- Small Tools & Instruments 1,250.00 0.00 1,250.00 0.00 %




Line Item Account


Adjusted Budget


Actual



Pct of Budget



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7650 -- Special Departmental Expense 65,000.00 10,728.92 54,271.08 16.51 %

7653 -- Training Fees & Supplies 5,750.00 1,472.06 4,277.94 25.60 %

7730 -- Transportation and Travel 15,000.00 2,869.97 12,130.03 19.13 %

7731 -- Gasoline-Oil-Fuel 10,000.00 1,720.11 8,279.89 17.20 %

7760 -- Utilities 4,500.00 1,114.74 3,385.26 24.77 %

Services and Supplies 271,500.00 82,839.57 188,660.43 30.51 %

Capital Assets

8200 -- Structures&Struct Improvements 2,250.00 0.00 2,250.00 0.00 %

8300 -- Equipment 5,000.00 0.00 5,000.00 0.00 %

Capital Assets 7,250.00 0.00 7,250.00 0.00 %

Expenditures 961,150.00 256,028.34 705,121.66 26.64 %

Changes to Fund Balances

Decrease to Restricted

9797 -- Unrealized Gains 161.00 160.80 -0.20 99.88 %

Decrease to Restricted 161.00 160.80 -0.20 99.88 %

Changes to Fund Balances 161.00 160.80 -0.20 99.88 %

Mosquito & Vector Mgt District -1,500.00 -206,727.80 -205,227.80 13,781.85 %

Net Financial Impact -1,500.00 -206,727.80 -205,227.80 13,781.85 %




Line Item Account


Adjusted Budget


Actual



Pct of Budget



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4160 -- Mosquito & Vector Mgt District 569,727.46 0.00 0.00 31,676.27 39,158.54 498,892.65

4161 -- SB Vector-Cap Asset Reserve 314,913.05 0.00 0.00 0.00 0.00 314,913.05

Total Report 884,640.51 0.00 0.00 31,676.27 39,158.54 813,805.70

Cash Balances As of: 9/30/2011Accounting Period: OPEN

Selection Criteria: Fund = 4160-4180

Layout Options: Summarized By = Fund; Page Break At = Fund

Fund

9/1/2011BeginningBalance

Month-To-DateCash

Receipts (+)

Month-To-DateTreasury

Credits (+)

Month-To-DateWarrants and

Wire Transfers (-)

Month-To-DateTreasuryDebits (-)

9/30/2011Ending

Balance


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Vendor 000129 -- South Coast Landscape

Vendor Link 09/09/2011 880 Vendor Invoice #: 8878 184.00

Total South Coast Landscape 184.00

Vendor 002700 -- Staples Credit Plan

W - 09497819 09/14/2011 880 Vendor Account: 6035 5178 2032 6543 201.97

Total Staples Credit Plan 201.97

Vendor 004369 -- STATE DISBURSEMENT UNIT, CA

EFT 09/08/2011 880 Vendor Account: 004369 296.77

EFT 09/22/2011 880 Vendor Account: 004369 296.77

Total STATE DISBURSEMENT UNIT, CA 593.54

Vendor 006215 -- US BANK CORPORATE PAYMENT SYSTEM

Vendor Link 09/08/2011 880 Vendor Account: 4246 0445 5565 2944 3,095.68

Total US BANK CORPORATE PAYMENT SYSTEM 3,095.68

Vendor 026597 -- AQUARIUM SCIENCE

W - 09496553 09/02/2011 880 Vendor Invoice #: 276 688.77

Total AQUARIUM SCIENCE 688.77

Vendor 050379 -- ADP Inc

EFT 09/02/2011 880 Vendor Account: 00070-E95101 142.30




Total ADP Inc 503.75

Vendor 194683 -- Allied Administrators for Delta Dental

Vendor Link 09/19/2011 880 Vendor Account: 2501-1344 200.77

Total Allied Administrators for Delta Dental 200.77

Vendor 214614 -- Univar USA, Inc

W - 09496554 09/02/2011 880 Vendor Invoice #: OX505835; Vendor Account: 334985 149.30

Vendor Disbursements (Real-Time) From 9/1/2011 to 9/30/2011


Layout Options: Summarized By = Fund, Vendor; Page Break At = Fund

DisbursementDisbursement

Date DeptPurchase

Order Remit Description Amount



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Total Univar USA, Inc 149.30

Vendor 244645 -- AFLAC

W - 09499451 09/29/2011 880 Vendor Invoice #: 180087; Vendor Account: BWN82 264.30

Total AFLAC 264.30

Vendor 252027 -- Educated Car Wash

Vendor Link 09/09/2011 880 Vendor Account: 3735023 269.36

Total Educated Car Wash 269.36

Vendor 285433 -- Mission Uniform Service Inc

Vendor Link 09/09/2011 880 Vendor Account: 242387 298.96

Total Mission Uniform Service Inc 298.96

Vendor 297454 -- VERIZON WIRELESS

Vendor Link 09/14/2011 880 Vendor Invoice #: 1009366220; Vendor Account: 371411199-00001

263.32

Total VERIZON WIRELESS 263.32

Vendor 308867 -- VERIZON CALIFORNIA

W - 09497418 09/12/2011 880 Vendor Account: 01 1753 11555737906 360.09

Total VERIZON CALIFORNIA 360.09

Vendor 346888 -- CARRIE TROUP CPA

Vendor Link 09/19/2011 880 Vendor Invoice #: 0811 1,325.00

Total CARRIE TROUP CPA 1,325.00

Vendor 455100 -- LAB SAFETY SUPPLY

Vendor Link 09/12/2011 880 Vendor Invoice #: 1017787486 311.04

Total LAB SAFETY SUPPLY 311.04

Vendor 509950 -- Marborg Industries

W - 09497597 09/13/2011 880 Vendor Account: 1-19959 3 104.96

Total Marborg Industries 104.96





Date DeptPurchase




10

Vendor 522736 -- McCormix Corporation

Vendor Link 09/14/2011 880 Vendor Account: C0478 854.70

Vendor Link 09/30/2011 880 Vendor Invoice #: 18132; Vendor Account: C0478 462.59

Total McCormix Corporation 1,317.29

Vendor 551710 -- ADAPCO

Vendor Link 09/14/2011 880 Vendor Invoice #: 85751; Vendor Account: 20205 6,829.62

Total ADAPCO 6,829.62

Vendor 556712 -- MONTECITO WATER DISTRICT - UTILITIES

Vendor Link 09/13/2011 880 Vendor Account: 20-1620-01 66.09

Total MONTECITO WATER DISTRICT - UTILITIES 66.09

Vendor 564677 -- MOSS,LEVY & HARTZHEIM

W - 09497145 09/09/2011 880 Vendor Invoice #: 445; Vendor Account: SPD176 3,000.00

Total MOSS,LEVY & HARTZHEIM 3,000.00

Vendor 648390 -- CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM

W - 09497011 09/08/2011 880 Vendor Invoice #: H2011107284000; Vendor Account: 7284

8,107.43

Total CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM 8,107.43

Vendor 710175 -- STATE/FEDERAL TAXES & DIRECT DEPOSITS

EFT 09/08/2011 880 Vendor Account: 710175 16,531.88

EFT 09/22/2011 880 Vendor Account: 710175 14,047.10

Total STATE/FEDERAL TAXES & DIRECT DEPOSITS 30,578.98

Vendor 712190 -- Santa Barbara Ice

W - 09497146 09/09/2011 880 VECTOR 743.46

Total Santa Barbara Ice 743.46

Vendor 740582 -- SERVICEMASTER OF SANTA BARBARA

W - 09497147 09/09/2011 880 Vendor Invoice #: 406755; Vendor Account: VE603 180.00

Total SERVICEMASTER OF SANTA BARBARA 180.00





Date DeptPurchase




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Vendor 767200 -- SOUTHERN CALIFORNIA EDISON

Vendor Link 09/08/2011 880 Vendor Account: 2-03-674-6246 206.93

Total SOUTHERN CALIFORNIA EDISON 206.93

Vendor 767800 -- THE GAS COMPANY

Vendor Link 09/13/2011 880 Vendor Account: 067 514 4833 0 19.72

Total THE GAS COMPANY 19.72

Vendor 855111 -- Vision Service Plan-CA

Vendor Link 09/28/2011 880 Vendor Account: 30 011671 0001 130.79

Total Vision Service Plan-CA 130.79

Total Mosquito & Vector Mgt District 59,995.12





Date DeptPurchase




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MOSQUITO and VECTOR MANAGEMENT DISTRICT

of Santa Barbara County

DISEASE SURVEILLANCE REPORT

September 2011 West Nile Virus Activity One human case of West Nile Virus (WNV) has been reported from Santa Barbara County in 2011. No other WNV activity has been detected in Santa Barbara County in 2011 to date, so it seems likely that the human case was acquired elsewhere. High levels of WNV are occurring in other parts of California, particularly Los Angeles County and in the Central Valley. A total of 88 human cases have been reported from 18 counties, including two fatalities, both in Kern County. There have been 10 horse cases (one fatal) from 6 counties. A total of 1,896 WNV positive mosquito pools have been reported from 25 counties. A total of 252 sentinel chickens from 59 flocks in 15 counties have tested positive for WNV. Also, 526 WNV positive dead wild birds have been reported from 25 counties along with 3 WNV positive dead squirrels from 3 counties. Statistics for California WNV activity in can be found online at www.westnile.ca.gov. National statistics for WNV can be found at the National Centers for Disease Control and Prevention website at www.cdc.gov. Asian Tiger Mosquito Infestation in Los Angeles County An infestation of the Asian Tiger Mosquito (Aedes albopictus) has been discovered in the El Monte area of Los Angeles County. This mosquito, native to southeast Asia, is a very aggressive day biting species that is capable of transmitting tropical diseases such as Dengue Fever, Yellow Fever, and Chikunguna Virus, along with locally established diseases including Dog Heartworm, West Nile Virus, and mosquito-borne encephalitis viruses. It is a “container breeder” that adapts well to the urban environment including “backyard” mosquito breeding sources. The San Gabriel Valley Mosquito and Vector Control District and the Greater Los Angeles County Vector Control District are cooperating to perform eradication efforts and to determine the extent of the infestation in surrounding communities.

Asian Tiger Mosquito Left photo shows the distinctive “racing stripe” on the middle of the thorax.

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West Nile Virus Dead Bird and Squirrel Submissions The District submitted one dead bird for WNV testing in September 2011, an American Crow from the City of Santa Barbara. The Crow tested negative for WNV. Another Crow from Goleta was approved for submission by the California Department of Public Health, but turned out to be unsuitable for testing after being retrieved by District technicians. The dead birds are submitted to the California Animal Health and Food Safety Laboratory at Davis, California to be analyzed for the presence of West Nile Virus. The District and other agencies submit dead birds that are found by citizens who report them to the California Department of Public Health’s (DPH) toll free West Nile Virus Dead Bird Hotline (1-877-968-2473 or 1-877-WNV-BIRD) or online at www.westnile.ca.gov. The District cannot submit dead birds or squirrels without the DPH’s approval. Live Mosquito-Borne Virus Surveillance District personnel conducted a 10 mosquito trapping surveys during September 2011. The findings are listed in the table below. A total of 529 mosquito pools (a new District record) have been submitted for laboratory analysis in 2011 to date. All have tested negative for WNV and other mosquito-borne viruses.

NUMBER of NUMBER MOSQUITOES PER POOLS

LOCATION DATE MOSQUITOES of TRAPS TRAP NIGHT* SUBMITTED RESULT

Shoreline Dr./More Mesa, Goleta Valley 8/31‐9/1/11 281 12 23.4 6 Negative

Leroy Park, Guadalupe 9/6‐7/11 122 7 17.4 2 Negative

Alamo Pintado Creek, Los Olivos 9/6‐7/11 3 3 1.0 0 N.A.

River View Park, Buellton 9/6‐7/11 46 4 11.5 3 Negative

Andree Clark Bird Refuge, Santa Barbara 9/12‐13/11 411 12 34.3 8 Negative

Chumash Park, Pismo Beach 9/14‐15/11 318 4 79.5 4 Negative

Pismo Ecological Reserve, Pismo Beach 9/14‐15/11 240 4 60.0 0 N.A.

North Beach Campground, Pismo Beach 9/14‐15/11 173 3 57.7 3 Negative

Oceano Campground, Oceano 9/14‐15/11 ~2,533 4 ~633.3 3 Negative

El Estero Wastewater Plant, Santa Barbara 9/22‐23/11 151 11 13.7 4 Negative

*Mosquitoes Per Trap Night = Number of Mosquitoes ÷ (Number of Traps x 1 Night)

This surveillance technique utilizes battery-powered traps that use dry ice as a source of carbon dioxide to attract adult female mosquitoes that are actively seeking a blood meal. The live female mosquitoes are taken into the District’s laboratory where they are anesthetized with triethylamine under the fume hood. They are then separated by species using a stereo zoom microscope and placed into “pools.” The pools (1 pool = up to 50 adult female mosquitoes of a single species collected at one place at one time) are stored in the District’s ultra-low temperature freezer at -70ºC until they can be submitted to the U.C. Davis Center for Vector-Borne Diseases at Davis, California where they are analyzed for the presence of live mosquito-borne viruses including WNV. Sentinel Chicken Flocks District personnel continue to obtain blood samples from the District’s 5 sentinel chicken flocks every two weeks. All samples have tested negative for WNV and other mosquito-borne viruses in 2011 to date. Samples of blood are collected from each chicken on strips of filter paper and dried overnight. They are then submitted to the California Department of Public Health Vector-Borne Disease Laboratory at Richmond, California where they are analyzed for antibodies to WNV and other mosquito-borne viruses.

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Mosquito and Vector Management District of Santa Barbara County

Other Location Total

Inspection Hours

Treatment Hours

Service Requests

Mosquitofish Requests

Standing Water

Reports

Inspection Hours

Treatment Hours

Service Requests

Inspection Hours

Service Requests

WNV Bird

ChickensMosquito

Pools

Identifications, Green Pools,

Ticks, etc.Total hours devoted to zone

City of Goleta 42.0 16.0 4.0 3 1.5 1 1.5 5.5 8.0 78.5Goleta Valley 13.0 5.5 2 4.0 1 3.0 7.0 32.5

Rancho Embarcadero 2.0 2.0Isla Vista 5.0 5.0

UCSB 8.5 3.0 11.5Hope Ranch 0.0

Hidden Valley 0.0City of Santa Barbara 46.0 4.5 3 15.5 4 4.5 2 1.0 20.0 91.5

Mission Canyon 6.0 1 2.0 1 8.0Montecito 2 0.0

Summerland 1.0 1.0City of Carpinteria 13.0 1.0 3 1 1.0 1 6.0 3 4.0 1 25.0Carpinteria Valley 20.0 1 2.0 22.0

Carpinteria Salt Marsh 4.0 3.5 1.5 9.0South County 160.5 33.5 4 9 0 24.5 0.0 9 19.0 7 2.5 11.0 35.0 1 286.0

North County 2 1 32.5 13.0 45.512.0

Monthly Totals 160.5 33.5 4 9 0 24.5 0.0 11 19.0 8 2.5 43.5 48.0 1 331.5

Year to Date 1,617.0 859.0 34 107 18 131.5 0.0 167 177.0 54 7.5 322.5 322.0 27 3768.0

34,731.5

Location

Bees & WaspsMosquito

Total Treatment Hours

Total Mileage

204.0

33.5

3,353.0

This Month

Rats & Mice Surveillance

Year to Date

Total Inspection Hours

Report of District Operations - September 2011

1,925.5

859.0

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Report of District Operations-SLO County-SEPTEMBER 2011

Inspection Hours

Treatment Hours

Mosquito Pools

Pismo Beach 5.0Oceano Dunes 11.0

Monthly Totals 16.0Year to Date 91.0 87.0 64.5

LocationMosquito

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RESOLUTION NO. 2011-05

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE MOSQUITO AND VECTOR MANAGEMENT DISTRICT OF SANTA BARBARA COUNTY ADOPTING POLICY AND PROCEDURES REGARDING

CREDIT CARD EXPENDITURES AND RECONCILIATION

WHEREAS: the Board of Trustees desires a clearly defined protocol for District credit card expenditures; and

WHEREAS: the Board of Trustees desires improved transparency in the reporting of said expenditures; and

WHEREAS: staff has consulted with an independent auditing firm and the County of Santa Barbara Auditor/Controllers office in regard to current credit card expenditure practices; and

WHEREAS: the reports from these entities have indicated areas where improvement is recommended; and NOW, THEREFORE, BE IT RESOLVED by the Mosquito and Vector Management District of Santa Barbara County that: The Board of Trustees adopts the Credit Card Expenditure and Reconciliation Policy as presented by Staff, effective immediately. PASSED and ADOPTED by the Board of Trustees of the Mosquito and Vector Management District of Santa Barbara County at a regular meeting thereof held on October 14, 2011. AYES: NOES: ABSTAINED: ABSENT: _______________________________________

President, Board of Trustees Mosquito and Vector Management District of Santa Barbara County

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General Manager Report on District Activities Board of Trustees Meeting

October 14, 2011

1. Attended CSDA Effective Strategic Planning Workshop on Oct 10th in Monterey.

2. Auditors from Moss, Levy & Hartzheim LLP were present at the District from Sep 30 through Oct 4 to perform the District’s annual audit.

3. Redrafted credit card use policy to incorporate feedback from auditors and Trustees.

4. Submitted the District’s NPDES application with the State Water Resources Control Board.

5. Attended CSDA annual conference Oct 11-13 in Monterey.

6. Met with President Hurd and Vice-President Olsen to discuss meeting with County Auditor Controller.

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september 8 2011 · trustee blair spoke about the santa barbara county special districts...

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