self-evaluation guide - green-marine · 2020. 2. 20. · green marine 2017 self-evaluation guide --...

SELF-EVALUATIONGUIDE

ENVIRONMENTAL PROGRAM - 2017

TERMINALS AND SHIPYARDS

Green Marine 2017 SELF-EVALUATION GUIDE -- TERMINALS & SHIPYARDS I 2

Introduction 03

Interpretation of the guide 04

FAQ 05

Definitions 06

SELF-EVALUATION

1) Greenhouse gases and air pollutants 07

2) Spill prevention 12

3) Dry bulk handling and storage 19

4) Community impacts 24

5) Environmental leadership 31

6) Waste management 37

ANNEXES

Greenhouse gases and air pollutants

ANNEX 1-A : Calculation of GHG emissions (levels 3, 4 and 5) 43 ANNEX 1-B : Energy performance and air pollutants reduction plan (level 4) 45

Spill prevention

ANNEX 2-A : Water and land pollution prevention plan (level 3) 46 ANNEX 2-B : Preventative maintainance program (levels 4 and 5) 48

Community impacts ANNEX 3-A : Plan for managing community impacts (level 3) 49 ANNEX 3-B : Evaluation of environmental and social aspects of new projects (level 3) 50

Environmental leadership ANNEX 4-A : Criteria to evaluate the eligibility of new projects (level 4) 52

Waste Management ANNEX 5-A : What is the difference between a waste inventory and a waste audit? (levels 3 and 4) 53 ANNEX 5-B : Waste Management and Reduction Plan (level 4) 57

TABLE OF CONTENTS


INTRODUCTION

1. The self-evaluation period begins on January 1, 2017 and ends on December 31, 2017. Unless otherwise specified, all the data that is required for inventories and management plans covers this period exclusively.

The Green Marine Environmental Program requires a voluntary commitment from marine industry’s participating companies to tangibly and measurably strengthen their environmental performance beyond the regulatory requirements with respect to the following 12 performance indicators:

• Air emissions NOx (ship owners only)

• Air emissions SOx and PM (ship owners only)

• Aquatic invasive species

• Community impacts (ports, terminals, shipyards and St. Lawrence Seaway

only)

• Dry bulk handling and storage (Ports that operate a dry bulk terminal & dry

bulk terminals)

• Environmental leadership (ports, terminals, shipyards and St. Lawrence

Seaway only)

• Garbage management (ship owners only)

• Greenhouse gases (GHG)

• Oily water (ship owners only)

• Spill prevention (ports, terminals, shipyards and St. Lawrence Seaway)

• Underwater noise

• Waste Management (ports, terminals, shipyards and St. Lawrence Seaway)

The environmental program has been in effect since January 1, 2008. Each year1, the program’s participants must use this self-evaluation guide to assess their environmental performance. This is to be done by identifying the written documentation that can objectively and verifiably prove the level that participants have attained for each environmental issue in which they are involved. Green Marine does not require any written proof for this self-evaluation process. More specifically, participants must complete, sign and date the Summary of the Evaluation and return it to the Green Marine secretariat before March 15, 2018.

The self-evaluation guide is also designed to support an external verification process, which has come into effect in 2010. All participants will have to undergo verification in order to receive the Green Marine certification, and thereafter, every two years to maintain it. During this verification, participants will have to justify their performance by using documentation.

Given that continuous improvement is one of Green Marine’s guiding principles, the self-evaluation guide (and the program itself) will likely undergo a number of adjustments each year. Participants are therefore invited to send the Green Marine secretariat their suggestions on how to improve these documents during the revision process.

To save the data you have entered onto this interactive form, you must have first installed Acrobat Reader 8.0 or a more recent version on your computer.


INTERPRETATION OF THE GUIDE

• In no case should the criteria required to attain a particular level affect the safety of the port or terminal’s employees or users. If safety is compromised by the adoption of a new practice in a particular case, such practice is automatically considered as non-applicable. In no case may a new practice be contrary to the requirements of a regulatory authority.

• For particular cases in which a specific criterion cannot be realistically fulfilled, the participant may request an exemption, which must be accompanied by a written justification.

• In order to attain particular level, all applicable criteria for attaining the level must have been fulfilled. It is also imperative that all previous levels have been attained. It is not allowed to skip a level even if no criterion applies to the company for the level in question. In such a case, please contact the Green Marine Secretariat to evaluate if the performance indicator should apply to the company. A criterion applies if the participant has control over

the requested action. If a participant believes that they have no control over the requested action and that the criterion should not apply then arguments and justification documents may be requested by the verifier to demonstrate the non-applicability of the particular criterion.

• Please note that you cannot enter data into the tables found in the annexes as they are only samples. We suggest that you create new tables using Excel software in order to enter your data.

• For all questions regarding interpretations of the self-evaluation guide, please contact one of Green Marine Program Managers : Eleanor Kirtley (US & West Coast), 206-409-3943 [email protected]; Thomas Gregoire (Great Lakes & East Coast), 902-680-6348, [email protected]; Veronique Nolet (St. Lawrence), 418-649-6004 ext. 301, [email protected].

mailto:[email protected]?subject=





FAQ

HOW SHOULD THE EVALUATION BE DOCUMENTED?

Each time a participant fulfills one of the criteria associated with a performance indicator, they must justify this evaluation. In order to do so, the participant must identify the written documentation that will serve as the objective and verifiable proof of having fulfilled the said criteria at the time of the external verification (once every two years). In other words, the participant must be able to identify (and not necessarily provide) the documentation in question. As far as the self-evaluation form is concerned, it will be sufficient for the participant to indicate where such proof can be found (e.g. internal communication directives, Excel or other spreadsheets, hyperlinks to electronic information, inspection reports, photos, technical equipment specifications, etc.)

WHEN A PERFORMANCE INDICATOR REQUIRES PARTICIPANTS TO DEVELOP INVENTORIES OR MANAGEMENT PLANS, MUST SUCH DOCUMENTS BE SUBMITTED TO GREEN MARINE?

No. The Green Marine Secretariat does not receive documents, and the data produced by participants is to remain confidential for competitive reasons. It is only the level attained for each issue that is submitted to Green Marine. It is possible that specific data will be required for publication in Green Marine’s future annual reports. However, no information will be divulged without the specific consent of the participant.

HOW IS IT POSSIBLE TO KNOW WHETHER A PARTICIPANT RESPECTS THE LEGISLATION AND THE REGULATIONS IN EFFECT?

For each of the issues applicable to your operations in the subject region:

• Ensure that your company is aware of the applicable regulatory requirements.

• Identify the persons in charge of the application of these requirements at the operational level.

• Ensure that these persons have the means (training, tools or equipment, availability) to effectively comply with the regulatory requirements.

• Promptly rectify any accidental and temporary incidents of non-compliance. Keep a record of all inspections conducted / infractions noted for the subject issues in the subject region.

• Keep a track record of these points for reporting and verification purposes.

WHAT SYSTEM OF MEASUREMENT SHOULD BE USED TO EXPRESS THE REQUIRED RESULTS?

Although all of the measurements listed in the current self-evaluation guide are (by default) expressed in metric units, participants have the option of using either the metric system or the imperial system, as long as they use same system throughout.

HOW OFTEN DO EXTERNAL VERIFICATIONS OCCUR?

To receive the Green Marine certification, a new participant’s self-evaluation must be verified by an external verifier, thereafter, every participant must comply with this requirement every two years. At the beginning of the year, the Green Marine Secretariat will contact all participants that need to be verified in 2018.

WILL PARTICIPANTS’ RESULTS BE MADE PUBLIC?

Yes. Each participant company that joins the Green Marine Environmental Program agrees to share its results with the public as a means of ensuring

transparency and highlighting the marine industry’s commitment to continuous environmental improvement. Individual results - as well as the global results attained by the industry as a whole - are published on a yearly basis in Green Marine’s annual report. This report is usually released in May, immediately after the certification ceremony that takes place during Green Marine’s annual conference.

WHAT DOES LEVEL 1 MEAN?

Green Marine is an environmental program that encourages its participants to reduce their environmental footprint by implementing concrete actions that generally exceed regulatory requirements. The environmental regulations that pertain to the marine industry’s activities are complex and often governed by multiple government agencies as well as different levels of government ranging from municipal to international. By joining the program, a company pledges to conduct its business in an environmentally sound manner and to comply with all applicable environmental laws and regulations, addressing any instances of non-compliance as expeditiously as possible.

Level 1 is the program’s baseline and aims at ensuring that a company takes steps to maintain an awareness of relevant environmental regulations. Since enforcement of regulatory compliance and enforcement is a governmental responsibility, no additional verification of the company’s regulatory compliance is required at Level 1 for the purpose of certification by Green Marine. However, during its external verification, a company must demonstrate to the verifier that it follows a process to ensure a reasonable level of knowledge of its legal and regulatory obligations and must be able to identify personnel responsible for the monitoring, interpretation, application and follow-up of regulations.

WHAT EVIDENCE OR JUSTIFICATION IS REQUIRED TO DEMONSTRATE COMPLIANCE WITH LEVEL 1 – MONITORING OF REGULATIONS?

During its external verification, a company must demonstrate to the verifier that concrete actions are taken for monitoring regulations on a regular basis at least annually by using tools such as:

• Regulatory monitoring software

• Notifications from governments, class societies or associations

• Consultations with governments

• Environmental compliance audits

• Applications for or renewal of certificates and/or permits

• Regular consulting of government websites

• Subscription to specialized magazines, newsletters or monitoring systems

• Participation in committees, conferences, training courses or workshops with focus on the industry’s regulatory aspects

• Purchase of regulatory compendiums or reference books regarding the company’s regulatory obligations

• Paper or electronic records or links to websites in relation to regulations touching the company’s operations and risks and enabling the tracking of legal and regulatory developments.

Tools are not restricted to this list. Any further approach taken by a company that demonstrates compliance with Level 1 can complete this list.


PROGRAM

Green Marine Environmental Program (as periodically updated)

YEAR

Calendar year (January 1 - December 31)

WASTE

Paper, cardboard, glass, metal (ferrous and non ferrous), plastics, electronic waste, food and yard waste, used tires, hazardous waste (chemicals, grease, oil, hydraulic fluids, solvents, paint, batteries, pesticides, spent abrasives and associated waste, etc.), wood, dunnage, lining and packaging, construction and demolition waste, residues from dry bulk handling operations, off specification product waste, etc.

MAJORITY

The “majority” represents at least 50% + 1 whether it relates to the participant’s sites or the applicable criteria.

GUIDE

Self-Evaluation Guide for Terminals and Shipyards (as annually updated).

DEFINITIONS


DOES THE PARTICIPANT ENSURE THAT IT IS MONITORING REGULATIONS?

STATUS PROOF / JUSTIFICATION

O YES

O NON

O N.A.

OBJECTIVETo reduce greenhouse gas (GHG) and air pollutant emissions.

GREENHOUSE GASES AND AIR POLLUTANTS

LEVEL 1

1

SELF-EVALUATION1 - GREENHOUSE GASES AND AIR POLLUTANTS


HAS THE PARTICIPANT FULFILLED THE FOLLOWING CRITERIA? STATUS PROOF / JUSTIFICATION

1.2.1Implement policies and communications that discourage idling of vehicles powered by Internal Combustion Engines. Include, at minimum, participant’s own road, off-road, and unlicensed vehicles.

O YES

O NO

O N.A.

1.2.2 Promote sustainable transportation practices by employees.E.g.: Incentives for public transport and carpooling, reorganization of business travel, installation of bicycle racks, etc.

O YES

O NO

O N.A.

1.2.3 Implement measures to reduce congestion and idling during periods of heavy activity.Note: This relates to truck traffic.

O YES

O NO

O N.A.


LEVEL 2

1



HAS THE PARTICIPANT FULFILLED THE FOLLOWING CRITERIA?


1.3.1Complete an annual report on GHG emissions.Note: The report only refers to GHG emissions resulting directly from the company’s activities.Note: See Annex 1-A.

O YES

O NO

O N.A.


LEVEL 3

1





1.4.1Adopt an energy performance plan and a plan for reducing air pollutants, which defines reduction measures and establishes reduction targets.Note: Air pollutants refer to those that the company is required to report annually to Environment Canada as part of the National Pollutant Release Inventory (NPRI) or to U.S. EPA as part of the National Emissions Inventory (NEI)..Note: See Annex 1-B.

O YES

O NO

O N.A.

1.4.2 New Criteria, Optional for 2017Complete a detailed inventory of GHGs and air pollutants emitted on the participant’s entire property within the last 5 years. Inventory should include key criteria air pollutants, such as NOx, SOx, VOC, and PM.

O YES

O NO

O N.A.


LEVEL 4

1





1.5.1 *Optional for 2017 (new criterion)Publically disclose GHG and relevant criteria pollutants reduction targets and timeframe, and demonstrate continuous reduction of the company’s direct GHG emissions (in intensity), achieved by implementing the measures described in the energy performance and air pollutant reduction plan.Note: Each company defines its own baselines for measuring continuous improvement.

O YES

O NO

O N.A.


LEVEL 5

1





O YES

O NO

O N.A.

OBJECTIVEMinimize spills and leakages of pollutants into the environment (water, land).

NOTE: The term ‘location’, as referred to for several criteria, may have a different meaning depending on land use and the type of operations taking place (e.g. terminal, dock, activity zone, risk area, etc.). Each participant uses the definition that corresponds to its site.

SPILL PREVENTION

LEVEL 1

2

SELF-EVALUATION2 - SPILL PREVENTION


SPILL PREVENTION

LEVEL 2



Implementation of at least 60% of the following criteria: (list continues on p. 14)

2.2.1Perform vehicle and machinery fuelling, lubrication and maintenance at a minimum distance of 30 m (100 ft) from the water and at a minimum distance of 15 m (50 ft) from a tributary (catch basin, ditch, etc.). Note: If these requirements cannot be met, alternative pollution prevention measures must be taken (watertight lids, rubber rugs, retention pans, etc.).

O YES

O NO

O N.A.

2.2.2When applicable, use retention pans under stationary devices and equipment that can potentially leak or which needs to be resupplied periodically (generating sets, compressors, etc.).

O YES

O NO

O N.A.

2.2.3Implement inspection and maintenance procedures for all devices and equipment that could potentially leak (tanks, generating sets, compressors, etc.).

O YES

O NO

O N.A.

2.2.4

Regularly inspect near shore water and property to identify and immediately stop leaks from any source.

O YES

O NO

O N.A.

2.2.5

Should there be any doubt about the environmental quality of runoff water collected in an observation shaft or excavation pit (color, odor), such water is to be intercepted for sampling purposes or proper treatment.

O YES

O NO

O N.A.

2.2.6Have available at least one emergency spill kit on site for dealing with minor spills.Note: A minor spill is a spill that poses no or little threat to people and/or the environment and that can be cleaned up by using an emergency response kit.

O YES

O NO

O N.A.

2



SPILL PREVENTION

LEVEL 2



Implementation of at least 60% of the following criteria: (list continued from p.13)

2.2.7

Train employees to respond to small spills.

O YES

O NO

O N.A.

2.2.8

As needed, clean ground surfaces to collect contaminants before they are washed away by storm water.

O YES

O NO

O N.A.

2.2.9

Minimize discharge of wash water into the environment when washing vehicles and equipment.

O YES

O NO

O N.A.

2



SPILL PREVENTION

LEVEL 3



2.3.1Implement all applicable best practices of level 2.

O YES

O NO

O N.A.

2.3.2For each site participating in Green Marine, adopt a Water and Land Pollution Prevention Plan.Note: A model is provided in Annex 2-A.

O YES

O NO

O N.A.

2.3.3Have an internal procedure for documenting all spills and accidental discharges of pollutants into the environment and report all such incidents to the port authority, if applicable.

O YES

O NO

O N.A.

2



SPILL PREVENTION

LEVEL 4



For the majority of the company’s participant terminals or locations:

2.4.1Implement a documented Preventive Inspection and Maintenance Program for vehicles and equipment, pipes, containers and tanks which might release discharges into the environment (fuel, lubricants, etc.).Note: This program only applies to vehicles and equipment that are used exclusively for the participant’s direct activities. Note: See Annex 2-B.

O YES

O NO

O N.A.

2.4.2Develop and adopt a storm water management plan based on a risk analysis to identify priorities.Note: Guidelines to be developed.

ORIn one or more of the company’s participant terminals or locations identified as a priority in the risk analysis:

2.4.3Storm water is collected and treated by the company via an appropriate storm water treatment device, process or procedure.

2.4.4Inspect and maintain installed or used devices, process or procedures on a regular basis.

2.4.5Sample and analyze treated storm water routinely to ensure proper functioning of treatment equipment and infrastructure.

2.4.6When applicable, use low toxicity/biodegradable lubricant for fixed hydraulic equipment located near the shore. Note: Refer to the U.S. Environmental Protection Agency (EPA)’s definition of Environmentally Acceptable Lubricants: biodegradable, minimally toxic and not bioaccumulative (p. 143 of Appendix A of the Vessel General Permit (VGP) for discharges incidental to the normal operation of vessels.)

O YES

O NO

O N.A.

2




In all of the company’s participating terminals or locations:

2.5.1Implement a documented Preventive Inspection and Maintenance Program for vehicles and equipment, pipes, containers and tanks which might produce spills or discharges into the environment (fuel, lubricants, etc.).Note: This program only applies to vehicles and equipment that are used exclusively for the participant’s direct activities. Note: See Annex 2-B.

O YES

O NO

O N.A.

In the majority of the company’s participating terminals or locations identified as a priority in the risk analysis:

2.5.2Storm water is collected and treated by the company via an appropriate storm water treatment device, process or procedure.

O YES

O NO

O N.A.

2.5.3Inspect and maintain installed or used devices, process or procedures on a regular basis.

O YES

O NO

O N.A.

2.5.4Sample and analyze treated stormwater routinely to ensure proper functioning of treatment equipment and infrastructure.

O YES

O NO

O N.A.

In the majority of the company’s participating terminals or locations: (list continues on p. 18)

2.5.5When applicable, use low toxicity/biodegradable lubricant for fixed hydraulic equipment located near the shore.Note: Refer to the U.S. Environmental Protection Agency (EPA)’s definition of Environmentally Acceptable Lubricants: biodegradable, minimally toxic and not bioaccumulative (p. 143 of Appendix A of the Vessel General Permit (VGP) for discharges incidental to the normal operation of vessels.

O YES

O NO

O N.A.

SPILL PREVENTION

LEVEL 5

2




In the majority of the company’s participating terminals or locations: (list continued from p. 17)

2.5.6Have secondary containment in place for all fixed and portable outdoor above ground storage tanks and containers (permanent and in transit) that are located within a distance of 30 m (100 ft) from the water and 15 m (50 ft) from any ditch, sewer system, underground stream, etc. This requirement applies to all hazardous products.Note: Secondary containment includes any measure preventing a spill or a discharge from a primary storage tank or container from entering the environment. The chosen measure(s) and its/their capacity for secondary containment must be able to address a discharge resulting from the most typical failure mode. Acceptable measures include:

• Impervious dikes, berms or retaining walls;• Curbing;• a drainage system;• Weirs, booms, floating barriers;• Spill diversion or retention ponds;• Drip pans or retention pans;• Sumps or collection systems,• Double-walled tanks;• Sorbent material in sufficient quantity;• Any other equipment, material and/or resources allowing to

contain the spill or discharge.

O YES

O NO

O N.A.

2.5.7Perform a spill response exercise on a regular basis (at least annually in case of a tabletop exercise, at least every two years for a simulated site specific drill, including the post-mortem of a spill incident).

O YES

O NO

O N.A.

SPILL PREVENTION

LEVEL 5

2





O YES

O NO

O N.A.

OBJECTIVEReduce cargo residue discharges.

NOTE: Only applicable to dry bulk terminals.DRY BULK HANDLING

AND STORAGELEVEL 1

3

SELF-EVALUATION3 - DRY BULK HANDLING AND STORAGE




3.2.1Recover cargo residue on the ground by sweeping.

O YES

O NO

O N.A.

3.2.2Ensure that cargo residue sweepings are disposed of in a proper way.

O YES

O NO

O N.A.

3.2.3Prevent water contamination while loading and unloading operations (E.g.: Use canvas between ships and docks when unloading).

O YES

O NO

O N.A.

3.2.4

Keep dry bulk piles covered as much as possible when they are likely to blow away by the wind or to leach out on the ground.

O YES

O NO

O N.A.

3.2.5If practical, spray a light mist for dust control during handling operations.

O YES

O NO

O N.A.

3.2.6

When applicable, fit storm drains with screens, baskets, geo- textiles or other devices in order to filter suspended solids found in storm water runoff, and ensure that such devices are cleaned on a regular basis.

O YES

O NO

O N.A.

DRY BULK HANDLING AND STORAGELEVEL 2

3





3.3.1Adopt a Water and Land Pollution Prevention Plan. Note: A model is provided 21 Annex 2-A.

O YES

O NO

O N.A.


3





In the majority of the company’s participating terminals:

3.4.1Implement a documented Preventive Maintenance Program targeting dry cargo handling equipment. Note: See Annex 2-B.

O YES

O NO

O N.A.

In one or more of the company’s participating terminals:

3.4.2Adapt loading and unloading operations in cases of abnormal dust emissions due to wind. Note: The company must have in place a procedure or a policy that defines, for each type of cargo, the adverse weather conditions that affect loading and unloading operations, and preventive measures to be taken. Procedures must also include a record of incidents and must be communicated to and systematically applied by concerned staff.

O YES

O NO

O N.A.

3.4.3Systematically apply ”Best Management Practices” (e.g. systematically covering piles, use of sealing products or chemical stabilizers) to mitigate potential release of particulates offsite by wind and rain.

O YES

O NO

O N.A.


3





In the majority of the company’s participating terminals:

3.5.1Adapt loading and unloading operations in cases of abnormal dust emissions due to wind. Note: The company must have in place a procedure or a policy that defines, for each type of cargo, the adverse weather conditions that affect loading and unloading operations, and preventive measures to be taken. Procedures must also include a record of incidents and must be communicated to and systematically applied by concerned staff.

O YES

O NO

O N.A.

3.5.2Systematically apply the ‘‘Best Management Practices” (e.g. systematically covering piles, use of sealing products or chemical stabilizers) to mitigate potential release of particulate offsite by wind and rain.

O YES

O NO

O N.A.

AND one of the following, if applicable:

3.5.3Use enclosed conveyors or chutes and telescoping arm loaders or other similar equipment to reduce spills and dust.

OR

3.5.4Use dust suppression, baghouse, screw conveyors, vacuum collecting equipment or other similar equipment in the handling of fine, granular or powdery material.

OR

3.5.5Install windscreens to protect piles of dry bulk from wind.

O YES

O NO

O N.A.


3





O YES

O NO

O N.A.

OBJECTIVEReduce the amount of noise, dust, odor and light to which people residing close to port facilities are exposed.

NOTES:

• This indicator applies to all participants unless they provide reasonable arguments to be exempt (e.g. location in a very isolated place, no nearby community). However, the absence of complaints alone does not constitute a sufficient motive to be exempt of the application of the indicator.

• A criterion applies only if the participant’s operations cause the nuisance to which the criterion is related. A nuisance is any factor that has a negative impact on the health or well-being of the people residing close to the company’s facilities.

• The activities covered by the community impacts indicator are limited to those related to commercial shipping and cruise.

4COMMUNITY IMPACTS

LEVEL 1

SELF-EVALUATION4 - COMMUNITY IMPACTS




Implementation of the majority of applicable criteria: (the list continues on page 26)

External communications

4.2.1Make available/post a telephone number of, or redirect calls to, the authority in charge of receiving complaints related to terminal activities.

O YES

O NO

O N.A.

4.2.2Once a complaint has been made to the company, move swiftly in dispatching a responsible individual to the site and, to the extent possible, ensuring that corrective measures are taken.

O YES

O NO

O N.A.

Noise

4.2.3

Impose speed limits on vehicles in sensitive zones.

O YES

O NO

O N.A.

4.2.4Adopt operational procedures or take measures limiting the use, or reducing the impact of warning signals, without compromising safety (e.g. use strobe light during night time operations, use lynx alarm, adapt the height or direction of the device, adjust the frequency of the signal, etc.)

O YES

O NO

O N.A.

4.2.5Take measures to reduce the noise emanating from rail operations at the port (such as rail lubrication, etc.).

O YES

O NO

O N.A.

4.2.6If technically possible, limit idling of vehicle, equipment and locomotives.

O YES

O NO

O N.A.

4.2.7Have a documented process (e.g. purchase policy) for selecting less noisy equipment when buying new equipment.

O YES

O NO

O N.A.

4COMMUNITY IMPACTS

LEVEL 2



4COMMUNITY IMPACTS

LEVEL 2HAS THE PARTICIPANT FULFILLED THE FOLLOWING CRITERIA?


Implementation of the majority of applicable criteria: (list continued from page 25)

Dust

4.2.8Adopt measures to hold back dust on roads (e.g.: Watering of roads, wet brushing, paving, maintenance of pavement, etc.).

O YES

O NO

O N.A.

4.2.9Apply measures to improve the management of bulk cargo storage (e.g.: Covering cargo that is stored in piles, reducing the height of such piles, moving piles to areas that are less exposed to wind, etc.).

O YES

O NO

O N.A.

Housekeeping

4.2.10

Implement cleaning procedures for wharves, driveways and loading and unloading areas.

O YES

O NO

O N.A.

4.2.11Place marked trash and recycling containers at locations convenient to employees, visitors and truck operators.

O YES

O NO

O N.A.

4.2.12Cover trash collection areas and containers to avoid dispersion by wind and storm water.

O YES

O NO

O N.A.

Traffic/congestion

4.2.13Have a procedure on bus, truck or railway traffic management to avoid local congestion (e.g. signboard, traffic coordinator or checker.)

O YES

O NO

O N.A.

Light

4.2.14Direct lights so they only illuminate the necessary zone.

O YES

O NO

O N.A.

4.2.15Switch off bothersome lighting at a specific time if there are no operations underway.

O YES

O NO

O N.A.





4.3.1Adopt a plan for managing community issues, which formally incorporates all applicable best practices, set out in level 2. Such a plan is to include a procedure for handling complaints. Note: See Annex 3-A.

O YES

O NO

O N.A.

4.3.2Have a documented procedure for handling complaints.

O YES

O NO

O N.A.

4.3.3Have in place a procedure to verify sound levels of operations on a regular basis (at least annually).

O YES

O NO

O N.A.

4.3.4Have a procedure for evaluating environmental and social aspects of new projects, activities or types of operations including handling of new products, if there is uncertainty around the potential for environmental and social effects and where mitigation measures are not known to be effective and established.Note: Not applicable to projects that are subject to an environmental assessment under existing regulation.Note: See Annex 3-B.

O YES

O NO

O N.A.

4.3.5Establish and implement a nuisance mitigation plan during works and/or operations.

O YES

O NO

O N.A.

4COMMUNITY IMPACTS

LEVEL 3



4COMMUNITY IMPACTS

LEVEL 4HAS THE PARTICIPANT FULFILLED THE FOLLOWING CRITERIA?



Noise

4.4.1Continuously sample noise and/or air emissions (dust and/or odors) in the problem areas (e.g. areas located close to residences, subject to frequent complaints or particularly exposed to wind, etc.) and have a data monitoring process in place.

O YES

O NO

O N.A.

4.4.2Create screens against sound with the help of sound-reducing trees or walls if appropriate.

O YES

O NO

O N.A.

4.4.3

Install silencer (muffler), catalysts, timer or other device to reduce noise from noisy equipment or cover with sound insulating material.

O YES

O NO

O N.A.

Dust

4.4.4Implement mitigation measures (e.g. canvas, tarpaulins, curtains or other equivalent control barriers) during spray painting and blasting operations to prevent dispersal of dust and aerosol particles by the wind.

O YES

O NO

O N.A.

4.4.5Collect and confine spent abrasive and debris (after blasting to dock-bottom/yard grounds) to avoid dispersion by wind and storm water (e.g. cover piles or use covered containers).

O YES

O NO

O N.A.

Light pollution

4.4.6Install fixtures that optimize lighting and reduce light pollution when replacing fixtures or during new projects.

O YES

O NO

O N.A.

4.4.7Evaluate existing lighting plans and take effective measures to optimize lighting and reduce impacts.

O YES

O NO

O N.A.



4COMMUNITY IMPACTS

LEVEL 4



Implementation of the majority of applicable criteria: (list continued from page 28)

Nuisance mitigation

4.4.8Install green corridors (e.g. dune system), vegetated or recreational areas (e.g. tree alley, parks) between operating site and residential area if appropriate.

O YES

O NO

O N.A.

Community relations

4.4.9

Be actively involved in local community organizations (e.g. watershed committee, local NGOs, etc.).

Note: Payment of a membership to a local organization is not sufficient to fulfill this requirement. The company must prove that it is actively involved (e.g. be a Board member, participate in committees on a regular basis, etc.).

O YES

O NO

O N.A.

4.4.10Implement permanent communication channels (e.g. website, distribution of pamphlets, etc.) to inform the community, on a regular basis, on major projects and construction work, their impacts and mitigation measures taken.

O YES

O NO

O N.A.

4.4.11Have a documented and communicated procedure to consult the community (e.g. public information session) before implementing new projects that can have an impact on the environment and/or the community.Note: If new projects have been implemented, the participant must prove that the procedure has been followed.

O YES

O NO

O N.A.





4.5.1Implement all applicable criteria listed in level 4.

O YES

O NO

O N.A.

Canadian liquid bulk terminals only

4.5.2Implement a system for collecting vapors arising from tanker loading operations.

O YES

O NO

O N.A.

4COMMUNITY IMPACTS

LEVEL 5



OBJECTIVEEncourage and recognize the implementation of original and exemplary environmental initiatives by private marine companies.

ENVIRONMENTAL LEADERSHIP

LEVEL 1

5



5.1.1Reach level 2 for at least one other performance indicator of the environmental program.

O YES

O NO

O N.A.

SELF-EVALUATION5 - ENVIRONMENTAL LEADERSHIP




5.2.1Reach level 2 for at least 2 other performance indicators of the environmental program.

OR

5.2.2Write and publicly communicate an environmental policy.

O YES

O NO

O N.A.


LEVEL 2

5





5.3.1At least 2 of the company’s eligible terminals or operating sites (stevedoring companies) or shipyards are participants of Green Marine.Note: Not applicable if the company operates only one eligible terminal or site.

O YES

O NO

O N.A.

5.3.2Implement an internal or external system for verifying the environmental compliance of operations.Note: Internal audits must be performed by a qualified professional, such as a person who has the knowledge and skills to do audits by following standard audit principles, protocols and techniques.

O YES

O NO

O N.A.

5.3.3Actively participate in social and/or environmental community activities every year (e.g. shoreline clean-up operations, tree-planting campaigns, scholarships, educational activities, open-house, port days, etc.).Note: Active participation is defined as the provision of support by the company, whether through financial means, human resources and/or material/equipment.

O YES

O NO

O N.A.


LEVEL 3

5





5.4.150% of the company’s eligible terminals, operating sites (stevedoring companies) or shipyards are participants of Green Marine.Note: Not applicable if the company operates only one or two eligible terminals or sites.

O YES

O NO

O N.A.

5.4.2Attain an average that is equivalent to level 3 with respect to the environmental program’s other performance indicators.

O YES

O NO

O N.A.

AND fulfill at least 2 of the following criteria: (list continues on p. 35)

5.4.3Complete a detailed inventory of air pollutants emitted by the company’s activities.

O YES

O NO

O N.A.

5.4.4Implement an environmental management system (EMS). E.g.: ISO 14000.Note: At level 4, certification is not mandatory if the company can demonstrate that all the elements of an environmental management system are in place. At level 5, certification is mandatory. If the company is not certified, it must implement four other measures among 4.3 to 4.9 to achieve level 5.

O YES

O NO

O N.A.

5.4.5Publish an annual report providing details of its environmental performance.Note: The report must follow a recognized standard, such as the Global Reporting Initiative’s Reporting Guidelines.

O YES

O NO

O N.A.


LEVEL 4

5





AND fulfill at least 2 of the following criteria: (list continued from p. 34)

5.4.6Have a replacement policy for converting the fleet of road vehicles and/or non-road vehicles for more environmentally friendly technologies or models (high-renewable-content fuels, hybrids, electrical, higher tier engines, etc.) and have started to convert the fleet or to test new technologies or models.Note: For a detailed definition of high-renewable content fuel, refer to the Renewable Fuels Regulations (Canada) or to the Renewable Fuels Standard (U.S.). More information can be found on the document “Renewable Fuels Regulations” on the Green Marine website (members section).

O YES

O NO

O N.A.

5.4.7Have introduced new technologies designed to reduce the environmental footprint of the company’s activities (shore power programs, development of renewable energy, water treatment systems, etc.) during the last 5 years.

O YES

O NO

O N.A.

5.4.8

Any other comparable measure accepted by the Green Marine Secretariat.

Note: The project must have been started within the last three (3) years and submitted to Green Marine for acceptance before the end of the self-evaluation period.

Note: See Annex 4-A.

O YES

O NO

O N.A.

5.4.9

Finance or make annual donations to environmental and/or projects.

Note: For operating revenues < $1,000,000, donations must reach at least $50,000 annually. See table:

Operating Revenue ($k) Donations ($k)

< 1,000 ≥ 50

< 200,000 ≥ 100

≥ 200,000 ≥ 200

Note to verifiers: Refer to the annual membership fee the participant has paid to Green Marine to determine the participant’s range of revenue established in the membership fee schedule (posted online).

O YES

O NO

O N.A.


LEVEL 4

5SELF-EVALUATION5 - ENVIRONMENTAL LEADERSHIP




5.5.1All of the company’s eligible terminals, operating sites (stevedoring companies) or shipyards are participants of Green Marine.Note: Not applicable for companies that operate only one or two eligible terminals or sites.

O YES

O NO

O N.A.

5.5.2Fulfill at least 4 of the criteria listed in level 4 (5.4.3 - 5.4.9).

O YES

O NO

O N.A.

5.5.3Attain an average that is equivalent to level 4 with respect to the environmental program’s other performance indicators.

O YES

O NO

O N.A.


LEVEL 5

5



OBJECTIVEReduce waste arising from administrative activities and site operations, and increase recycling.

WASTE MANAGEMENT

LEVEL 1

6



O YES

O NO

O N.A.

6 - WASTE MANAGEMENTSELF EVALUATION


HAS THE PARTICIPANT FULFILLED THE FOLLOWING APPLICABLE CRITERIA?



6.2.1Equip offices, work spaces and facilities with recycling bins, including for used batteries, cartridges and fluorescent light bulbs and make sure they are strategically located and appropriately labeled.

O YES

O NO

O N.A.

6.2.2Install clear signage for waste disposal on port or terminal property.

O YES

O NO

O N.A.

6.2.3Provide training and/or educate staff on established garbage management procedures and hierarchy (at source reduction, reuse, recycling, recovery, disposal), including on procedures for handling and disposing of hazardous waste.

O YES

O NO

O N.A.

6.2.4Encourage the use of reusable, biodegradable and/or recyclable supplies (e.g. reusable dishes, etc.).

O YES

O NO

O N.A.

6.2.5Encourage staff to adopt sustainable paper use practices (e.g. reduce overall printing and copy paper consumption, double-sided printing, reuse and recycle paper, etc.).

O YES

O NO

O N.A.

6.2.6Promote and encourage tenants, users, contractors and/or clients to minimize waste and to recycle.

O YES

O NO

O N.A.

6.2.7Reuse and/or recycle as much as possible dunnage, lining and packaging material, where compliant with federal and/or state wood packaging import regulations.

O YES

O NO

O N.A.

WASTE MANAGEMENT

LEVEL 2



HAS THE PARTICIPANT FULFILLED AT LEAST THE MAJORITY OF THE FOLLOWING APPLICABLE CRITERIA? (CONTINUED FROM P. 38)


Dry bulk terminals only (6.2.8, 6.2.9 and 6.2.10):

6.2.8Adopt procedures to minimize the amount of cargo residues left on board the ships.

O YES

O NO

O N.A.

6.2.9Facilitate the discharge of solid bulk cargo residues ashore, including hold sweepings.

O YES

O NO

O N.A.

6.2.10Recover as much as possible off specification products (i.e. products captured in storm water sumps and effluent treatment works) or reintroduce them into the handling process.Note: Not applicable in terminals that handle multiple dry bulk products because of cross contamination risks.

O YES

O NO

O N.A.

WASTE MANAGEMENT

LEVEL 2



WASTE MANAGEMENT

LEVEL 3

6



6.3.1Implement all applicable best practices listed at level 2.

O YES

O NO

O N.A.

6.3.2Produce an annual inventory of all waste being generated during the participant’s direct activities (administrative and/or site operations).

OR

6.3.3Conduct a waste audit every three years to identify the types and amount of waste being generated during the participant’s direct activities (administrative and/or site operations).

Note: The inventory or audit does not include waste generated from demolition or construction projects.

Note: See Annex 5-A.

O YES

O NO

O N.A.

6.3.4Adopt an environmentally preferable purchasing policy that encourages sustainable purchasing practices (e.g. products that produce less waste, less packaging, reusable/recyclable/compostable products, products with postconsumer recycled content, etc.).

O YES

O NO

O N.A.



WASTE MANAGEMENT

LEVEL 4

6



6.4.1Conduct a waste audit every three years to identify the types and amount of waste being generated during the participant’s direct activities (administrative and/or site operations).Note: The waste audit does not include waste generated from demolition or construction projects. Note: See Annex 5-A.

O YES

O NO

O N.A.

6.4.2Based on the results from the waste audit, adopt and implement a waste management and reduction plan that describes the participant’s waste management practices and procedures, including all applicable best practices of levels 2 and 3. The plan must also define measurable waste reduction, recycling and/or diversion rates and identify practices and strategies to achieve these rates.

Note: Each participant defines its own “normalizer” to take into account fluctuations in activities (e.g. per capita, per ton, per vessel, etc.).

Note: See Annex 5-B.

O YES

O NO

O N.A.

6.4.3Adopt and implement formal procedures for minimizing, reusing, recycling and/or properly disposing waste generated during construction, excavation and demolition work (e.g. cement, concrete, bricks, gypsum, wool, asphalt, wood, steel and other metals, etc.). These procedures must be included in all construction, demolition and excavation projects.

O YES

O NO

O N.A.



WASTE MANAGEMENT

LEVEL 5

6



6.5.1Demonstrate continuous achievement of rates established in the waste management and reduction plan.

O YES

O NO

O N.A.



DATA COLLECTION AND METHODOLOGY

• Inventory is based on operational data from the participant regarding factors such as the quantity of cargo handled and the quantity of fuel consumed.

• Data is compiled annually and entered into a database (Excel or other).

THE INVENTORY MUST COMPRISE THE FOLLOWING ELEMENTS:

• Fuel consumption by type of equipment

• Quantity of GHG emissions by type of equipment

• Total quantity of cargo handled

• Total fuel consumption

• Total quantity of GHG emissions

• Total quantity of GHG emissions per tonne of cargo handled.

It is strongly recommended that the emission factors listed below (which are based on Environment Canada data) be used to calculate GHG emissions.

Note: Participants can use different factors if they have access to a more precise methodology for calculating emissions generated by their facilities, based on load factors for specific equipment and number of operating hours.

EMISSION FACTORS1

1. National Inventory Report 1990-2012: Greenhouse Gas Sources and Sinks in Canada – Part 2, Annex 8. Environment Canada. 2014.2. Regional and territorial variations in emission factors for natural gas, consult the National Inventory Report 1990-2009 for details.

USAGE CO2 EMISSION FACTORS (G/L)

Road transport

Gasoline vehicles 2289

Diesel vehicles 2663

Propane vehicles 1507

Natural Gas vehicles 1.89

Off-road

Off-road gasoline 2289

Off-Road diesel 2663

Railways

Diesel train 2663

Marine transport

Gasoline boats 2289

Diesel ships 2663

Light fuel oil ships 2725

Heavy fuel oil ships 3124

Buildings

Light fuel oil 2725

Heavy fuel oil 3124

Diesel 2663

Kerosene 2534

Natural gas (g/m3)2 1891 (g/m3)

ANNEX 1-A CALCULATION OF GHG EMISSIONS (LEVELS 3, 4 & 5)


The total quantity of GHG is usually calculated in CO2 equivalent units, taking into account methane (CH4) and nitrous oxide (N2O) emissions. While CO2 emissions essentially depend on the type of fuel consumed, CH4 and N2O emissions vary considerably depending on the type of engines used. The inventory required by the environmental program covers CO2 emissions only (which account for close to 90 percent of total GHG emissions in the transportation sector). Participants that have a more precise methodology are strongly encouraged to use this methodology when completing the tables below.

IT IS SUGGESTED THAT THE MODELS IN THE FOLLOWING TABLES BE USED TO CALCULATE RESULTS

FUEL CONSUMPTION AND GHG EMISSIONS FOR EACH TERMINAL

EQUIPMENTANUAL FUEL CONSUMPTION

(LITRES)CO2 EMISSION FACTORS (G/L)

ANNUAL QUANTITY OF GHG EMISSIONS

(TONNES)

TERMINAL 1

Light vehicles

Heavy vehicles

Off-road vehicles

Propane vehicles

Convoyers, portable cranes, etc.

TOTAL TERMINAL 1

TERMINAL 2

Light vehicles

Heavy vehicles

Off-road vehicles

Propane vehicles

Convoyers, portable cranes, etc.

TOTAL TERMINAL 2

GHG EMISSIONS PER TONNE OF CARGO HANDLED

TERMINALTOTAL QUANTITY OF CARGO HANDLED

(TONNES)

ANNUAL QUANTITY OF GHG EMISSIONS

(TONNES)

GHG EMISSIONS PER TONNE OF CARGO HANDLED (TONNES)

Terminal 1

Terminal 2

TOTAL

ANNEX 1-A (CONTINUED) CALCULATION OF GHG EMISSIONS (LEVELS 3, 4 & 5)


THE ENERGY PERFORMANCE PLAN MUST COMPRISE THE FOLLOWING ELEMENTS:

BEST PRACTICES

• Description of the best practices the participant has put into place to reduce greenhouse gas emissions.

• Distribution and verification procedures for ensuring the implementation of these best practices.

• Identification of persons responsible for applying these procedures.

REDUCTION PLAN

• List and description of measures to be implemented to reduce GHG and air pollutant emissions related to the participant’s activities.

• A quantifiable reduction target (based on intensity).

• Identification of possible improvements.

• Designation of a person responsible for annual follow-up of the reduction plan.

NOTE

Air pollutants refer to those that the participant is required to report annually to Environment Cana- da as part of the National Pollutant Release Inventory (NPRI) or to U.S. EPA as part of the National Emissions Inventory (NEI).

REMINDER

The data contained in the energy performance plan is confidential and is not transmitted to the Green Marine secretariat. The reduction targets indicated in the energy performance plan constitute non-binding internal objectives.

ANNEX 1-B ENERGY PERFORMANCE AND AIR POLLUTANTS REDUCTION PLAN (LEVEL 4)


THE WATER AND LAND POLLUTION PREVENTION PLAN MUST CONTAIN THE FOLLOWING INFORMATION:

WATER AND LAND POLLUTION PREVENTION TEAM:

• Identification of person(s) responsible for the development, implementation, revision and follow-up of the plan and description of responsibilities.

• Identification of the coordinator in emergency situations.

SITE MAP

Prepare drawings or plans showing the following items:

• Location of the waterworks, sewerage and waste water treatment system, storm water conveyances, including storm drains, ditches, pipes and swales;

• Location and name of owner/operator of municipal storm sewer systems (if facilities discharge to them).

• Outline of drainage area for each storm water outfall;

• Location and name(s) of all surface waters that receive discharges from the site

• Locations of all non-storm water discharges;

• Location of structural measures to reduce pollutants in storm water runoff (e.g. vegetated buffer, stormceptor, retention ponds, etc.)

• Location and name(s) of all cargo loading/unloading/handling/storage areas (dry/liquid);

• Location of underground and aboveground container tanks;

• Location where major spills or accidental discharges have occurred (if applicable);

• Locations of the following activities: fueling, maintenance, repair and washing of vehicles and equipment, vessel maintenance, repair and washing, painting, sanding, blasting, welding, metal fabrication;

• Location(s) of waste, cargo residues and/or spent sandblast grid

• Location(s) where hazardous products are stored (e.g. paint, solvents, fuel, lubricants, etc.)

• Location(s) of vehicles and equipment.

NOTE: A spill is qualified as major if it cannot be contained with an on-site emergency spill kit, threatens safety to life, threatens to enter the sewer system, threatens to travel beyond the boundaries of property, or threatens to endanger the environment.

EQUIPMENT AND POLLUTANTS INVENTORY

• List of equipment, vehicles, pipes, containers and tanks that could potentially leak or discharge pollutants into the environment (e.g. tanks, generating sets, elevators, compressors, cranes, gantries, etc.);

• List and estimated quantity of potential pollutants (e.g. fuel, solvent, oil, paint, etc.) stored and/or used on site;

• List of cargo products or categories handled and description of environmental risks.

NOTE: For ports, the inventory only targets equipment and products that are under the port’s direct control.

BEST PRACTICES

• List and description of best practices implemented at level 2 to reduce or prevent water and land pollution.

ANNEX 2-A WATER AND LAND POLLUTION PREVENTION PLAN (LEVEL 3)


THE WATER AND LAND POLLUTION PREVENTION PLAN MUST CONTAIN THE FOLLOWING INFORMATION (CONTINUED):

POLLUTION PREVENTION AND RESPONSE PROCEDURES

• Identification of potential pollution sources (e.g. areas, equipment, activities) and associated pollutants (including dust produced during handling of dry cargo and abrasive blasting operations if applicable);

• For each identified source of pollution, description of pollution prevention measures including procedures for handling cargo and/or equipment;

• Response procedures in case of a spill, leak or discharge (procedures, equipment and material);

• List of major spills and accidental discharges that occurred over the last 3 years including a detailed analysis:

• Parties involved;

• Description of the incident (date, location, start and end time);

• Investigation details and observations (i.e. product involved and quantity discharged/collected, pollutant(s) involved and its concentration in the environment (e.g. in the water or soil), known hazards, affected areas;

• Conclusions and identification of root causes;

• Risk analysis and follow-up measures to avoid any similar incident;

• Response, mitigation and remedial measures.

NOTE: The detailed analysis is the responsibility of the company/organization that caused the incident. However, ports must be able to list all major incidents that occurred on their property, regardless of the party responsible for the spill.

CONTINUOUS IMPROVEMENT

• Identify additional measures that can be taken in order to further reduce or prevent water and land pollution or nuisance arising from dust.

TRAINING

• List and describe the training received by employees to prevent water and land pollution (e.g. awareness program, emergency response plan, spill and cargo residues prevention and control, fuelling procedures etc.).

PLAN REVISION

The Water and Land Pollution Prevention plan should be reviewed at least annually, and in the following situations:

• Whenever there is a change in the facility’s design, operation or maintenance procedures increasing the risk of pollutant discharges into the environment;

• Whenever a spill, leak or accidental discharge occurs at the facility of type/volume that would trigger a review/revision of the prevention and response measures;

• Whenever prevention or response procedures change;

• If the plan proves to be inefficient in preventing water and land pollution.

ANNEX 2-A (CONTINUED) WATER AND LAND POLLUTION PREVENTION PLAN (LEVEL 3)


OBJECTIVE:

Ensure adequate maintenance of stationary or moveable equipment, vehicles and infrastructure which:

• Pose a risk of water and ground contamination due to breakage of malfunction (e.g. compressors, generators, pumps, tanks, loading equipment, conveyors, barriers, vehicles, etc.);

• Serve specifically to prevent discharges of liquids or solids into the environment (e.g. trays, grates, canvases, vents, filters, drains, reservoirs or stormceptors, dust suppression equipment, etc.).

CONTENT:

For each category of targeted infrastructure and equipment:

• Describe the relevant inspection, maintenance and replacement routine (e.g. a tour outside the terminal or site, summary and detailed inspections of specific pieces of equipment, inspections for cleanliness/ hygiene, etc.), making note of each activity’s frequency (e.g. daily, weekly, monthly, yearly, according to usage), and describing each of the specific tasks involved (cleaning, lubrication, oil change, sampling, remedial action, etc.);

• Keep a record of deficiencies and anomalies, repairs and/or replacements, and follow-up actions.

PREVENTATIVE MAINTENANCE TEAM

• Identify the person(s) who is (are) responsible for preventative maintenance and describe the means of ensuring that the relevant preventative maintenance measures are implemented and followed (e.g. control lists, appropriate assignments of tasks, employee meetings or training programs).

• The program must be updated if the equipment being used and / or the regular inspection or maintenance routine undergoes any change.

ANNEX 2-B PREVENTATIVE MAINTENANCE PROGRAM (LEVELS 4 & 5)


THE PLAN FOR MANAGING COMMUNITY IMPACTS MUST COMPRISE THE FOLLOWING ELEMENTS:

PROCEDURES FOR HANDING COMPLAINTS

• Planned procedures for receiving and handling complaints regarding irritants linked to port activities.

• Identification of persons responsible for implementing these procedures.

• Archiving of complaints and response actions taken.

BEST PRACTICES AND REDUCTION PLAN AT THE SOURCE

• A description of the best practices implemented by the participant to reduce irritants linked to port activities

• Distribution and verification procedures for ensuring the implementation of these best practices.

• Identification of persons responsible for implementing these procedures.

• Plan for sensitizing employees to the social impacts of port activities.

• Identification of possible improvements for reducing irritants linked to port activities.

• In cases of expansion of activities, identification of potential new irritants and possible mitigation measures.

ANNEX 3-A PLAN FOR MANAGING COMMUNITY IMPACTS (LEVEL 3)


DEFINITIONS

Environmental aspect: An environmental aspect is defined as an element of a company’s activities, products or services that can interact with the environment. These interactions and their effects can be continuous, temporary or isolated (e.g. emergency situations).

Social aspect: A social aspect is defined as an element of a company’s activities, products or services that can interact with a community (individuals and/or the community as a whole). These interactions and their effects can be continuous, temporary or isolated (e.g. emergency situations).

Environmental/social impact: An environmental and/or social impact is defined as a change (negative or positive) in the environment and/or a community resulting from a company’s activities, products or services.

THE ACTIVITIES RELATED TO THE PROJECT INVOLVE ENVIRONMENTAL AND/OR SOCIAL ASPECTS AND MAY CREATE OR RESULT IN ENVIRONMENTAL AND/OR SOCIAL IMPACTS

EXAMPLES

OBJECTIVE

• To determine whether the implementation of a new project is likely to cause negative environmental and/or social impacts and to identify mitigation measures, if necessary.

TARGETED PROJECTS

• Projects that are not subject to an environmental assessment under existing legislation. Under the Green Marine framework, a new project includes any new service, operation, activity or handled product that could have an impact on the environment and/or a community.

E.g.: construction or demolition of a building or parking lot, repaving, installation of a small tank, handling of a new product, etc.

ENVIRONMENTAL ASPECTS RELATED TO A PROJECT

ENVIRONMENTAL/SOCIAL IMPACTS

Engine use/increased traffic Air pollution, vibration, noise, congestion, etc.

Water dischargesDegradation of the quality of water, habitat/aquatic plants, fish/

marine mammals, etc. Odors to the surrounding community, etc.

CONTENT

The assessment must contain at least the following elements:

• Description of the project (objective, duration, location and schedule).

• List and description of the environmental and social impacts.

• Identification of mitigation measures, if necessary.

• dentification of the person(s) responsible for follow-up.

METHODOLOGY

• The participant may use the methodology proposed by Green Marine or draw upon any other recognized methodology.

• The matrix below is a simple way to identify the anticipated potential impacts arising from each phase of the project (construction, operation, repair, dismantling/closure) and the components of the physical, biological and/or human environment. The participant simply has to list all of the project’s related activities (on the vertical axis), as well as all of the environmental components of the affected environment (along the horizontal axis) and then rate the intensity (on a scale from 0 to 3) of the potential impacts of the project’s activities on the affected environment.

ANNEX 3-B EVALUATE ENVIRONMENTAL AND SOCIAL ASPECTS OF NEW PROJECTS


LEVELS OF IMPACT:

0 - No negative impact

1 - Low impact (e.g. dispersion of a small amount of dust into the air; minor noise that does not require hearing safeguards; etc.)

2 - Medium impact, temporary or isolated, that could necessitate the application of temporary or permanent mitigation measures (e.g. dust dispersion into the air; noise that requires protection measures; etc.)

3 - Major impact, permanent or extended, that requires the implementation of mitigation measures (e.g. the dispersion of a large amount of dust into the air; noise that requires control to reduce the disturbance to the surrounding community; etc.)

For every environmental aspect receiving a rating of 2 or higher, or for any activity with a ‘high total’ (the definition of ‘high’ is left to the discretion of the participant), mitigation measures to avoid, reduce, repair and/or compensate the environmental and social impacts are identified

DESCRIPTION OF THE PROJECT: e.g. Construction of a warehouse

OBJECTIVES:

DURATION:

LOCATION:

SCHEDULE:

DESCRIPTION OF COMPONENTS (AIR, SOIL, WATER, ETC.) OF THE ENVIRONMENT AFFECTED

BY THE PROJECT:

ACTIVITIES RELATED TO THE PROJECT

ENVIROMENTAL IMPACTS SOCIAL IMPACTS

TOTALMITIGATION MEASURES REQUIRED?

DESCRIPTION OF THE IDENTIFIED MITIGATION

MEASURESAIR

SOIL

WAT

ER

DUST

ENEG

Y CO

NSUM

PTIO

N

LAND

-BAS

ED FL

ORA

/ FAU

NA

WAS

TE G

ENER

ATIO

N

AQUA

TIC FL

ORA

/ FAU

NA

OTHE

R

OTHE

R

RECR

EATIO

N AN

D TOU

RISM

NOISE

/ VIB

RATIO

N

HEAL

TH/S

AFET

Y

HERI

TAGE

RESO

URCE

S

LAND

SCAP

E

CONG

ESTIO

N

OTHE

R

OTHE

R

CONSTRUCTION PHASE

ACTIVITY 1Grading the property

Deforestation 1 1 1 0 0 1 0 1 1 0 0 0 1 0 7 No

Use of heavy machinery 1 1 0 2 1 0 0 0 1 2 1 0 0 1 10 YesNoisy work must be completed during the daytime; etc.

Transportation and Disposal of excavated materials

1 0 0 1 1 0 0 0 0 1 1 0 0 1 6 No

ACTIVITY 2Construction of the

warehouse

Transport of construction materials

1 0 0 1 1 0 0 0 0 1 1 0 0 1 6 No

OPERATIONAL PHASEACTIVITY 3 Maintenance

Use of chemical products (e.g. paint)

1 1 1 0 0 0 1 0 0 0 2 0 0 0 6 No

ACTIVITY 4 Etc.

PHASE ETC.

ANNEX 3-B (CONTINUED) EVALUATE ENVIRONMENTAL AND SOCIAL ASPECTS OF NEW PROJECTS


When submitting a project to Green Marine participants must explain that the project meets all of the following criteria:

• The project must not be required by law. The project must involve more than is required by regulations.

• The project must lead to positive, measurable environmental and/or social results. In order to track the overall impact and success of the program, the participant must demonstrate how project results will be captured by including methodologies, calculations and formulas used to measure the project’s results. Examples of common performance indicators are provided below for reference.

• The project must have been implemented (e.g. installation of equipment, final investment decision, etc.) during the last three (3) years. Project preparation activities such as planning or obtaining regulatory approvals will not be considered as sufficient to indicate that the project has commenced.

• Efforts involved in the implementation of the project must be commensurate with the program’s level 4 and 5 requirements.

Projects must be submitted to Green Marine no later than April 1st. If accepted, all projects must be supported by sufficient proof and justification during the participant’s next external verification to demonstrate the compliance with all eligibility criteria.

EXAMPLES OF COMMON PERFORMANCE INDICATORS * Adapted from the EcoAction Community Funding Program, Environment Canada

ENVIRONMENTAL INDICATORS

PERFORMANCE INDICATOR DESCRIPTION UNIT MEASURE

CLIMATE CHANGE AND CLEAN AIR

Reduction of greenhouse gas emissions (GHG)Includes: Carbon Dioxide (CO

2); Methane (CH

4); Nitrous Oxide (N

2O); HFCs,

PFCs and FS6.

# of tonnes (CO2 eq.)

Reduction of emissions of Criteria Air Contaminants (CAC)

Includes: Sulphur Oxides (SOx); Nitrogen Oxides(NO

x); Particulate Matter

(PM); Volatile Organic Compounds (VOC); Carbon Monoxide (CO); and, Ammonia (NH

3).

# of tonnes

Amount of energy conserved Amount of energy calculated using GJ, kWh, m3, litres, kg (as relevant).Calculated using usage rates. # kilowatt hour

Amount of organics composted/diverted from landfill

Total kilograms of organics composted/diverted. Includes recycling, composting, and anaerobic digestion (a treatment that digests organic waste in the absence of oxygen).

# of kilograms

CLEAN WATER

Reduction or diversion of kilograms of toxic or harmful waste (per year)

Measured by weight (kilograms) of material sent to hazardous waste collection, items not used, items properly disposed of. # of kilograms per year

Reduction of water consumption (per year) Measured as number of litres of water reduced, re-used, conserved. May be assessed via water metering (pre/post) or using standard estimates. # of litres per year

Area of shoreline protected, stabilized or improved

Converting linear kilometres to area by capturing the depth of work and not just the shoreline. # of hectares

Percentage of recommendations from environmental management plans implemented Only implemented recommendations will be captured. % of recommendations

NATURE

Area of habitat protectedProtected: to maintain the status or integrity of habitat (e.g. land secured through stewardship agreements). Protection noted if done within the timeframe of the project or if firm commitments provided.

# of hectares

Area of habitat in which management or restoration actions have been implemented through project activities

Includes improvement or restoration actions. Examples of types of actions taken: debris removal, vegetation plantings, erosion control. May include aquatic/terrestrial habitat. Converting linear kilometres to area.

# of hectares

Amount of indigenous plants, trees and shrubs planted Projects will have built-in conditions to help ensure survival of plantings. # of plants/trees/shrubs

Percentage of indigenous plants, trees and shrubs planted that survived

Number of total plantings / Number of plants surviving over at least one winter. % of plants/trees/shrubs

Amount of installed structures used by wildlife Total number of structures installed. # of structures

CAPACITY BUILDING

Participants in activity(ies) Total number of individuals reached via project activities. # of participants/visitors

Jobs created (person/year)Paid employment generated directly by funded projects. Jobs created include full-time, part-time, temporary, and contract employment generated by the project. Calculated annually and reported in person/year.

# of jobs created

Volunteers participating directly in project Volunteers are individuals with a role in implementing the project. Calculated annually and reported in person/year or volunteer hours.

# of volunteersor # of volunteer hours

People reached who indicated they would modify their behaviour as a result of project activities

Assessed via pre- and post-project surveys as part of project. Calculated annually and reported in person/year.

# of people

ANNEX 4-A CRITERIA TO EVALUATE THE ELIGIBILITY OF NEW PROJECTS


TARGETED WASTEPaper, cardboard, glass, metals (ferrous and non-ferrous), plastics, electronic components, food, yard debris, tires, hazardous waste (chemicals, grease, oil, hydraulic fluids, solvents, paints, batteries, pesticides, spent abrasives and associated waste, etc.), wood, dunnage, lining and packaging, construction and demolition materials, project waste, dry-bulk handling residues, off-specification product waste, etc.

INTRODUCTIONThe purpose of a waste assessment is to establish baseline knowledge and data about a company’s waste flow and management practices. The information collected can then be used to identify and evaluate potential solutions to reduce waste and/or to find more appropriate treatment options (e.g. reuse, recycling, composting, waste recovery). Assessing waste on a regular basis also facilitates the monitoring of implemented waste reduction programs and the quantifying of their effectiveness. In many cases, the adoption of better waste management options will also generate financial benefits. Waste can be assessed through different approaches, such as records examination (hauler or purchasing records, invoices, etc.), direct observations, and waste audits.1 The selected type of assessment depends on factors such as the type of operations, the size of facilities, the complexity of the waste stream, the amount of resources available (time, money, labour, equipment), as well as the company’s goals and priorities with respect to waste management. A waste inventory provides an overview of the quantity of waste produced by the company or facility during a defined period of time, as well as the current waste management practices. A waste inventory is commonly based on data provided through shipping documents from waste haulers (i.e. bill of lading, waste manifest). These records can be monthly, quarterly or yearly. Other documents, such as order forms, delivery notes or invoices, may also supply information on certain types of waste products or materials, but are incomplete to provide a general overview of the company’s waste production. The level of detail of an inventory depends on the level of source separation and the information that waste haulers are able to provide. A waste audit identifies each waste component of the company’s waste production, including the nature and percentage of each waste category. For example, recyclables are generally composed of paper, glass, plastic and metal, but these materials are often mixed, making it difficult to estimate the proportion of each component. Waste haulers are often unable to provide such detailed information. A waste audit implies the collection, sorting, and weighing of a representative sample of the company’s waste. The more detailed the audit, the greater the options for waste reduction for specific categories.

Each approach has its strengths and weaknesses as illustrated in the table below (adapted from the Business Guide for Reducing Solid Waste, EPA/530-K-92-004, 1993).

APPROACH STRENGTHS WEAKNESSES

Waste inventory • May provide accurate data on weight or volume of waste

• Requires less effort than a waste audit

• Detailed or accurate data from waste haulers may not exist

• Does not provide information about specific waste components

• Inadequate approach if several businesses share the same dumpster

Waste audit(may target all activities or only selected operations or sites)

• Provides quantitative data on all or selected components of the waste production

• Requires significant time and effort • Results may not be representative if the

audit is conducted just once• May not provide qualitative information on

how the waste is generated

1. Refer to the document Business Guide for Reducing Solid Waste, U.S. EPA, EPA/530-K-92-004 (November 1993). A copy of the document can be downloaded from the Members section of the Green Marine website.

ANNEX 5-A WHAT IS THE DIFFERENCE BETWEEN A WASTE INVENTORY AND A WASTE AUDIT?


GUIDELINES FOR DEVELOPING A WASTE INVENTORY

THE WASTE INVENTORY SHOULD MINIMALLY INCLUDE THE FOLLOWING INFORMATION:

For each site or facility:

• Types of waste that are generated (e.g. recyclables, garbage, hazardous, electronic, organic matter, oil, etc.)

• Annual amount produced for each identified type of waste

• Origin / source of waste (e.g. work shop, offices, cafeteria, sandblasting operations, landscaping, etc.)

• Name of the waste hauler collecting the waste

• Disposal method and facility

• Name of the company/companies that share your dumpster(s), if applicable.

Waste inventory (example) – Year _______

Name of the facility / terminal: TYPES OF WASTE

Domestic Recyclable (paper, plastic, metal, glass)

Organic Cardboard Wood Paint Oil Cargo residues

Construction / demolition

Other

ORIGIN /SOURCE

Offices, cafeteria, specified activities

Offices, cafeteria

Landscaping Cargo packaging

Cargo transport

Maintenance Mechanical maintenance

Loading / unloading

Reconstruction

QUANTITY

(kg, t, units)

JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember

ANNUAL TOTAL

WASTE HAULER

DISPOSAL METHOD,

FACILITY AND LOCATION

ANNEX 5-A (CONTINUED) WHAT IS THE DIFFERENCE BETWEEN A WASTE INVENTORY AND A WASTE AUDIT?


GUIDELINES FOR CONDUCTING A WASTE AUDIT

Waste audits can be performed internally or subcontracted to a consulting firm. Whichever option you choose, a waste audit is composed of the following steps:

PLANNING

Audit team: The first step of every audit is the establishment of the audit team. Consisting of at least one person, the audit team has as its role to:

• obtain management support

• motivate and rally staff

• gather background information

• plan and organize the audit

• communicate and promote the work plan

• follow up on results, and

• track the progress of waste reduction programs

Generally speaking, the audit team members should be familiar with the company’s operations and the types of waste generated. They are also familiar with the basics of waste management and concepts such as the waste hierarchy (i.e. reduce, reuse, recycle). If the company subcontracts the audit to a third party, an employee of the company must still be designated to coordinate sorting activities and to manage communications during the audit process.

Preliminary assessment: The goal is to obtain a big picture of the company’s current waste management practices. This can be done through a facility walk-through and/or interviews with relevant staff. Site visits facilitate making the link between the different types of waste and the operations generating each kind. They can also result in identifying opportunities for improving current management practices and/or reducing waste. Developing a site plan or a diagram can help to readily depict current practices and issues. By using symbols to illustrate waste bins/containers, the waste stream, as well as sensitive or problem areas, it is easy to get quite a full picture at a glance.

Objectives and scope: The scope of the audit depends on the preliminary assessment, the company’s goals for waste management, and the available resources. The company must specify the activities, facilities, and types of waste to be included in the waste audit. It must also relate the level of detail that it would like to obtain from waste sorting. This defined approach will determine the complexity of the audit, the level of detail provided within the results, and the range of potential waste reduction options.

ORGANIZATION

Sampling methodology: Audit results will form the basis of any waste reduction plan. Therefore, waste samples must be representative of the company’s waste production and must be collected during a complete business cycle. Ideally, sampling should occur during normal operations. However, more than one sampling period may be necessary to take into account seasonal or operational fluctuations that may have a significant impact on the company’s waste production.

Preparations: The preparations include finding an appropriate location for conducting the waste sort and its subsequent weighing, as well as gathering the necessary equipment and supplies (tables, containers, scales, carts, labels for identifying trash bags, etc.). Appropriate measures should be taken to protect employees against any health risks related to the handling of hazardous materials (e.g. providing safety eyewear, masks, gloves, etc.). Employees must be informed ahead of time about the procedures and instructions to be followed during the audit exercise. In order to obtain relevant data, worksheets should be prepared in advance listing the different waste categories to quantify. The categories of waste to be quantified may differ from one facility to another depending on its location or existing local waste reduction programs/facilities. The worksheets must be filled out during the weighing process.



AUDIT AND TREATMENT OF DATA

The audit per se consists of the weighing of the sampled waste bags and/or containers and the sorting of their content into the predetermined waste categories. Each category is then weighed separately to calculate its proportion (%) compared to the total waste production.

The acquired data is compiled into a table to calculate the following:

• Total quantity of waste produced

• Waste disposal rate (by landfill or incineration), composition of waste, and proportion of components that could be reduced at source, recycled or recovered

• Recycling or recovery rate, and the components and proportion of recyclables that could be reduced at source (e.g. packaging)

• Contamination rate of recyclables (i.e. wrong materials placed in the wrong container/bin)

• Etc.

Collected data can complement the data from the waste inventory (based on the information from waste haulers). A comparison of both sets of data will help to identify any significant differences and possible bias in data collection or reporting.

ANALYSIS AND RECOMMENDATIONS

Audit results facilitate a company to:

• Evaluate current waste management practices and assess their effectiveness

• Identify and evaluate new or better waste management and/or reduction options

• Establish a baseline to measure progress and benchmark performance of newly implemented waste reduction programs

• Identify data gaps (i.e. waste categories for which no data was available) to increase the accuracy of future audits

• Form the basis of the waste management and reduction plan (Level 4).

Additional information on how to conduct a waste audit and/or to access specific tools can be found in the Members section of the Green Marine website.



The Waste Management and Reduction Plan is a roadmap to help a company to improve its waste management practices by reducing waste at the source and by determining more appropriate management options (reuse, recycling, composting, waste recovery).

The plan should be based on conclusions and recommendations arising from a waste audit. Additionally, any decision regarding waste management should be based on the waste hierarchy: reduce, reuse, recycle, recover or dispose – in this order of priority.

THE WASTE MANAGEMENT AND REDUCTION PLAN SHOULD MINIMALLY INCLUDE THE FOLLOWING COMPONENTS:

• An overview of the company’s waste management practices and its current performance (using the results determined by a waste audit)

• The company’s objectives regarding waste management

• Measurable targets for reducing, recycling, recovering, and/or diverting waste from landfills

• An action plan for meeting objectives and achieving targets: a list and description of actions, deadlines and current status

• A waste management team with defined roles and responsibilities

• Communication tools and means for raising awareness and training employees

• A quantifiable process for monitoring and evaluating progress.

An example of a Waste Management and Reduction Plan can be found in the Members section of the Green Marine website (UEL Waste Management Strategy, 2011-2015).

ANNEX 5-B WASTE MANAGEMENT AND REDUCTION PLAN

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