security tender 2013

8/12/2019 Security Tender 2013

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Centre for Development of Advanced Computing (C-DAC)

A Scientific Society of Ministry of Communications & Information TechnologyGovernment of India

C-DAC Knowledge Park, ,#1, Old Madras Road, Byappanahalli

Bangalore 560 038.Tel: 918025341909/25244059 &

918066116400 / 401 / 402 / 403Fax: 91 -8025247724

http://www.cdac.in

Tender Enquiry No : CDACB/ ADMIN/SECURITY/ 2013-14/006Tender Date : DECEMBER 20, 2013Due Date : JANUARY 13, 2014 (3:00 PM)Pre Bid Meeting : DECEMBER 30, 2013 (3:00 PM)Opening of Bids : JANUARY 13, 2014 (3:30 PM)

Prospective Bidders may either download the Tender Documents from C-DACs website orpurchase the tender document against a tender fee of Rs. 500.00 (non-refundable) by

Cash/Cheque favouring C-DAC, Bangalore payable at Bangalore.

Bidders who have downloaded the tenders should submit the tender along with documentfee of Rs.500.00 (non-refundable) by DD/Cheque favouring C-DAC, Bangalore payable atBangalore.
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Subject: Providing Manpower for Security Services

Centre for Development of Advanced Computing, A Scientific Society of the Ministry ofCommunications and Information Technology, Government of India invites sealed tendersfrom experienced service providers for providing Manpower for Security Servicesat the

Office located at #1, Old Madras Road, Byappanahalli, Bangalore.

Prospective Bidders may purchase the tender document against a tender fee of Rs. 500/-(non-refundable) by Cash/Cheque favouring C-DAC, Bangalore payable at Bangalore.Contact Details for Information :

The Senior Admin Officer/Admin. OfficerCentre for Development of Advanced ComputingTel : 66116400 - 03

BID SUBMISSION

Two Bid System :The two bid system will be followed for this tender. In this system thetenders should be submitted in two parts in separate sealed envelopes :

Part IThe agency should fulfil the following eligibility criteria and provide documentary prooffor the same in the Part Ibid envelope :

1. The bidding Agency /Company / Firm / should be registered with the appropriateregistration authorities ( Labour department etc.).

2. The bidder /Company / Firm / Agency should be registered with Income Tax, ServiceTax, Shops and Establishment authority and appropriate authorities under EmployeesProvident Fund and Employees State Insurance Acts.

3. The bidder /Company / Firm / Agency should have :

a. at least three years experiencein providing manpower for Security servicesin any Government/ IT / Public Sector undertakings / ResearchOrganizations / Reputed Private Sector Companies

b. at least one contract with more than 30 security personnel at a singlelocation/site.

4. The agency should have a well-established Registered Office or Branch Office with fullinfrastructure in Bangalore.

5. The bidder /Company/Firm/Agency should have minimum One Croreper year financial

turnover for previous three financial years. The proof of the annual turn-over for theprevious years in the form of audited balance sheet or statement of accounts should beprovided, failing which the tender shall be rejected outright

6. The bidder should be a registered and licensed contractor with PASARA membership.

7. The agency should include the list of clients whom they have provided housekeepingservices during the past 5 years, along with name, phone / fax number of the contactperson and also list of current running contracts as given in Annexure IIIof thisdocument.


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Part I should also comprise of the following:

a) Acceptance of our terms & conditions of contractb) Form of particulars duly filled in,c) Copy of IT PAN Card

d) Earnest Money Deposit of Rs.75,000/-e) Previous 3 years IT returns with audited Balance sheet or Statement of accounts.f) Copy of the Registration Certificate with Labour Department.g) Copy of the Service Tax registration certificate.h) Copy of the certificate w.r.t. PASARA membership.i) Tender fee of Rs.500/- in case the tender document is downloaded from CDAC

website.

Part IIshould be the price offer to be submitted separately in a sealed envelope. The priceoffer will be considered of those parties only who have submitted all documents indicated in

check list of Part Iof tender and are found competent on the basis of information submitted inPart I.

Both the envelopes should be securely sealed and stamped separately and clearly marked as"Envelope No. 1- EMD, Eligibility Criteria and Envelope No. 2- Commercial Bid"respectively. Both the sealed envelopes should be placed in a third larger envelope clearlymentioning Tender for Providing Manpower for Security Services and to be submitted tothe address given below so as to reach them on or before 13

th January 2014 before 15.00

hrs.

The Sr. Admin Officer ,Centre for Development of Advanced Computing (C-DAC)

C-DAC Knowledge Park,#1, Old Madras Road, Byappanahalli,Bangalore 560 038

Bids received after the above-mentioned time and date will not be accepted.

Any tender document/fee submitted through post/courier is at the risk of the biddersand C-DAC is not responsible for any delay/loss.

Tenderers/Bidders are requested to submit their most competitive rates. It may please benoted that incomplete tenders will NOT be accepted.

1. C-DAC reserves the right to award the work either in part or in full. The decision takenby C-DAC shall be final and will be binding on the successful tenderer/bidder.

2. The successful tenderer/bidder will be required to submit Security Deposit / BankGuarantee of One months billing value, after the receipt of the LOI before

commencement of the contract.

3. The rates quoted in the tender should be inclusive of all taxes, duties & levies applicableon the last date of receipt of the tenders. In case any additional tax / duties are leviedsubsequently or if the percentage of tax / duty is increased, then C-DAC will reimbursethe additional component of the taxes / duties to the service provider on submittingsatisfactory documentary evidence to prove that the tax is actually paid by the serviceprovider to the respective Govt. agencies. The necessary deductions on account of


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Income Tax, service tax etc. will be made at source, if applicable as per Govt. rules fromthe bills submitted by the service provider and necessary TDS certificates will be issued.

4. C-DAC reserves the right to cancel/withdraw the bid without assigning any reasons forsuch decision. C-DAC also reserves the right to award to any bidder or cancel the

orders issued to any bidder without assigning any reason thereof. Such decision will notincur any liability whatsoever on the part of C-DAC consequently.

5. Any attempt of negotiation on the part of the bidder, directly or indirectly, aftersubmission of tender, with the authority to whom they have submitted the tender orauthority who is competent to finally accept it or any endeavour to secure any interest foran actual or a prospective bidder or to influence by any means the acceptance of aparticular tender will render the bidders tender liable to be rejected.

6. Bidders shall adhere to the procedure and processes laid down in this document andshall follow fair and ethical practices of trade.

7. Deadline for Submission of Bids

a. Bids must be received by C-DAC before the time due, date and address specifiedin the tender. In the event of the specified date for the submission of bids beingdeclared as a holiday for C-DAC, the bid-closing deadline will stand extended to thenext working day.

b. C-DAC may, at its sole discretion, extend this deadline for submission of bids byamending the bid documents. This will be suitably notified to the bidders.

8. Late Bids

Any bid received by C-DAC after the specified deadline for submission of bids will

summarily be rejected.

PreBid Meeting and Site Inspection :

Pre-bidmeeting will be held at 1500 hrs. on 30th

December 2013 at C-DAC KnowledgePark, Bangalore. Maximum Two participants per bidder would be allowed to attend thepre-bid meeting. The representatives could also inspect the site on the same day.

The queries, if any, with respect to terms and conditions of the tender and scopeof work, will have to be submitted in writing on/before the day of the Pre-bidmeeting and the answers to the queries would be forwarded to all the bidders whohave purchased the tender document. No queries will be entertained after thePre-bid meeting. No site inspection will also be allowed after the Pre-bid meeting.

BID OPENING AND EVALUATION OF BIDS (Technical Bid and Commercial Bid)

Part I - Technical bid will be opened on 13th

January 2014at 1530Hours at:

The Senior Admin OfficerCentre for Development of Advanced Computing (C-DAC),C-DAC Knowledge Park,#1, Old Madras Road, Byappanahalli

Bangalore 560 038.


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The representatives of bidders may choose to attend the opening of the technical bids. Incase bidder requires any clarifications / information they may contact C-DAC addressgiven above.

The technical bids will be evaluated to shortlist the eligible bidders. The technical

evaluation will include checking the financial turnovers, registration certificates, legal,statutory and other associated compliance. The committee will also evaluate theperformance of the agency against their running contracts. This may include obtainingreference(s) and/or visiting the facility / worksite and the quality of the manpowerdeployed by them. The commercial bids of only the short listed bidders shall beconsidered for further processing. Bidders whose technical offer is found acceptable andmeeting the eligibility requirements as specified in this tender will be informed about thedate and time of the opening of the commercial bid.

Note: Please do not insert "Commercial bid" (prices quoted) inthe technical bid envelope. If the price quoted is submitted

with technical bid the tender will be rejected.

9. Opening of Commercial bids

C-DAC will open commercial bids of only the short listed bidders, in the presence of thebidders or their authorized representative who choose to attend, at the time and date tobe informed later.

The bidders representative who is present shall sign an attendance register as a proof ofhaving attended commercial bid opening.

The bidders name, bid prices, discounts, EMD and such other details considered asappropriate by C-DAC, will be announced at the time of opening.

The bid can be submitted in person or through post/ courier (shall not be responsible forany postal delays resulting in disqualification/rejection of any bid) so to reach C-DAC onor before the due date and time. The bidders authorized representative (only one) canattend the bid opening.

10. C-DAC - reserves the right to amend or withdraw any of the terms and conditionscontained in the Tender Document and reserves the right to accept the offer in fullor in parts or reject summarily without assigning any reason

11. Any conditional bid shall not be considered and will be out rightly rejected in very firstinstance.

12. Comparison of Bids

C-DAC will compare the bids, from the short listed bidders

ONLY technically accepted competitive bids will be considered for award of contract.

Senior Admin. OfficerC-DAC, KP


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ANNEXURE I

GENERAL TERMS AND CONDITIONS OF TENDER & CONTRACT

The tender should be submitted in sealed cover addressed as under, so as to reach

C-DAC not later than 1500 hrs. on 13th

January 2014

The Senior Admin OfficerCentre For Development of Advanced Computing (C-DAC)

C-DAC Knowledge ParkNo. 1, Old Madras Road, Byappanahalli,

Bangalore560 038.

1. Period of validity of bids

a. The tender given should be kept open for the acceptance by C-DAC for threemonths from last date fixed for submission of tender.

b. C-DAC may ask for the bidders consent to extend the period of validity. Suchrequest and the response shall be made in writing only. The bidder is free not toaccept such request without forfeiting the EMD. A bidder agreeing to the request forextension will not be permitted to modify his bid.

c. Bid evaluation will be based on the bid prices without taking into consideration theabove corrections.

2. Only net rates with break-up should be quoted for the period of the arrangement.Tenderers/bidders are advised to exercise greatest care in offering the rates. No excuseor excuse for negotiations, altering rates or corrections will be entertained after thequotations are opened. No overwriting or cutting is permitted in the Commercial BidForm. In such cases, the tender shall be summarily rejected.All corrections, if anyshould be initialled by the persons signing the tender form.

3. Quotations should be for Providing of Manpower for Housekeeping Services.

4. The validity of contract - The validity of contract will be for 2 yearsextendable furtherfor a maximum period of 1 yearwhich is at the sole discretion of C-DAC, dependingon the satisfactory service by the successful tenderer/bidder on such terms andconditions as may be mutually agreed upon at the time of extension/s. The contract willbe reviewed once at the end of every year.

5. C-DAC shall be at liberty to terminate the contract:

a. If C-DAC is not satisfied with the services rendered in respect of which its opinion isfinal and binding on the successful bidder and in such case C-DAC will have optionto allow any other agency to provide services as per C-DACs requirement at thecost of the concerned tenderer.

b. C-DAC will have full rights to terminate the contract and award any portion of thecontract to any other agency at any stage in case of breach of contract.

6. Amendment of Bidding Documents

a. At any time prior to the deadline for submission of bids, C-DAC may, for anyreason, whether on its own initiative or in response to the clarification request by aprospective bidder, modify the bid document.


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b. C-DAC at its discretion may extend the deadline for the submission of bids if the biddocument undergoes changes during the bidding period in order to giveprospective bidders time to take into the consideration the amendments whilepreparing their bids.

7. Earnest Money Deposit (EMD)

a. The tender documents must be accompanied by Earnest Money Deposit ofRs. 75,000/- in the form of a Demand Draft only drawn on any schedule/Nationalized Bank in favour of C-DAC, Bangalore payable Bangalore.

Bids submitted without EMD will stand rejected. EMD will not be accepted in theform of cash/cheque or any other form other than DD. No interest is payable onEMD.

b. The EMD will be returned to the bidder(s) whose offer is not accepted by C-DACwithin one month from the date of the placing of the final order(s) on the selectedbidder(s). In case of the bidder(s) whose offer is accepted the EMD will be

returned on submission of DD / Bank Guarantee as Security Deposit(SD)(ReferPara 09) However if the return of EMD is delayed for any reason, no interest/penalty shall be payable to the bidder.

c. The successful bidder, on award of contract / order, must send the contract/orderacceptance in writing, within 7 days of award of contract/order, failing which theEMD will be forfeited.

d. The EMD shall be forfeited:

i. If the bidder withdraws the bid during the period of bid validity specified in thetender.

ii. In case a successful bidder, fails to furnish the Security Deposit .8. Security Deposit

Within ten (10) days of the award of contract, the vendor shall furnish a Security Depositamounting to One months billing value, by way of Demand Draft/Bank Guaranteefavouring C-DAC, Bangalore. The Security Deposit will be forfeited, in case the vendorfails to execute the order to the satisfaction of C-DAC. The Security Deposit will remainwith C-DAC till the end of contract and will not bear any interest whatsoever and will beliable for forfeiture in case of the breach of any of the terms and conditions of theContract. The performance security should remain valid for a period of 60 days beyondthe date of completion of all the contractual obligations of the successful tenderer.

9. MANPOWER REQUIREMENT :

FULL TIME WORKING HOURS:

Security Supervisor (not above 45 years) 03 : 24 hrs = 3 X 8 hrs shifts)Security Guards (not above 40 years) 15 : (8 hrs shifts)Lady Guard (not above 40 years) 02 : 10 hrs duty - 9:00 hrs to 19:00 hrs

The security personnel should be of age group between 25 and 45 years and should havethe ability to check Identity cards, Gate passes, have knowledge of atleast two of the threelanguages, namely English / Hindi & Kannada. The security supervisors should have atleastthree years experience, should be a matriculate, physically fit and should be able to read andwrite in English.


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The manpower employed by the agency shall be required to work normally on all seven dayswith staggered weekly off, i.e round the clock services in 8 hrs shift durations. The dutyhours should not exceed eight hours at a stretch. Continuous shifts by the same personshould be avoided and no post should remain unmanned. Odd duties/shifts may berequired according to exigencies, which are to be provided by the Agency.

Weekly offs have to be provided to each of the staff. Provision for weekly off, Leave reserveetc. has to be taken into account while projecting the manpower and working out financialeffect.

The person deployed shall be required to report for work at specified shift hours and remainin the designated post till the end of the shift. Any post found vacant during any shift/day, thewages for that shift/day shall be deducted. Also, in case, person deployed is absent on aparticular day or comes late / leaves early on three occasions, without proper reasons, Oneday wage shall be deducted. In case of repetition of such instances, appropriate action,which includes removal from work, will be taken.

On commencement of the contract the successful bidder will be required to deployentirely a fresh team

The requirement of manpower will also be reviewed and curtailed/ retained/enhanced as and when required

10. After the quotations are accepted and the arrangement of contract finalised, thesuccessful tenderer/bidder will be expected to ensure prompt services of providingmanpower throughout the period of the contract as per orders given by C-DAC. In caseof their failure to do so, C-DAC will be free to make alternative arrangements at the riskand costs of the concerned successful/bidder.

11. If services are found to be unsatisfactory and also if there is a non-compliance on thepart of the service provider w.r.t. the terms of the contract, C-DAC shall be at liberty toterminate the contract arrangement with immediate effect. The decision of C-DAC in thisregard is final and binding on the service provider. C-DAC at its sole discretion canterminate the contract without assigning any reason whatsoever by giving 30 days noticeto the contractor.

12. The bidder shall not be allowed to sub-contract to any other agency without the priorwritten consent of C-DAC.

13. The bidder will be bound by the details furnished by him / her to C-DAC while submittingthe bid or at subsequent stage. In case, any of such documents furnished are found tobe false at any stage, it would be deemed to be a breach of terms of contract making thefirm liable for legal action besides termination of contract.

14. The successful bidder shall furnish the following documents in respect of the individualmanpower who will be deployed by C-DAC, before the commencement of work:(i) List of Manpower short listed by agency for deployment at C-DAC, containing full

details i.e. Name, Date of birth, Educational Qualifications, Marital status, Addressetc;

(ii) Certificate of verification of antecedents of persons by local police authority to besubmitted within one month from the date of award of the contract. The entire

cost towards this will be borne by the Contractor only. The validity of thecertificate submitted should not be more than one year old from the date ofjoining the company.


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15. CODE OF CONDUCT :

i) C-DAC expects absolute honesty from each employee of the Service Providerwhile performing the Services;

ii) No employee of the Service provider shall permit any unauthorized person(s);iii) No employee of the Service Provider shall consume, destroy, give, loan, sell or

take away any item, not belonging to the Service Provider;iv) No employee of the Service Provider shall open any package, cases, bags or other

similar containers not necessary for the performance of the Services;v) The employees of the Service Provider will enter and leave the premises only from

the access location designated by the C-DAC Senior Administrative Officer. Noemployee of the Service Provider shall loiter on the Site, but shall remain in thoseareas designated as accessible by the employees of the Service Provider forperformance of the Services;

vi) No employee of the Service Provider shall give, sell or otherwise make available

any C-DAC records or information. This includes any papers or information left inwaste or recycles receptacles. No employee of the Service Provider shallscavenge C-DACs discarded or refuse material nor salvage any material from theSite;

vii) The employees of the Service Provider shall not make personal calls or other callsfrom any telephone. However, if they require to contact their Site office in case ofan emergency, they may obtain the permission from the Administrative personneland do so;

viii) No employee of the Service Provider shall perform the Services while under theinfluence of any alcoholic beverage, narcotic or any other intoxicant;

ix) No employee of the Service Provider is expected to conduct themselves in abusiness-like manner at all times. Loud talk, profanity, or any such activity will notbe permitted;

x) The Service Providers employees shall proceed with care when moving andoperating equipment, so as to avoid causing damage to C-DACs property;

xi) The Service Providers employees shall not use or turn on or cause to be turned onany electrical device such as adding machines, calculators, computers,copiers/duplicators, radios, televisions, and other electrical equipment not requiredfor performance of their Services;

xii) The employees of the Service Provider shall at all times wear the Service Provideridentification badge bearing the employees photograph issued by Service Providerwhile performing the Services;

xiii) The employees of the Service Provider shall not adjust, move or put away items

found on counters, desks, tables, etc., nor shall they place any items on furniture atthe Site during the performance of the Services;

xiv) The employees of the Service Provider shall not introduce at the Site any sexuallyexplicit materials, objects, photographs, etc., and shall not make any comments,jokes, or references which may be considered sexually offensive;

xv) The employees of the Service Provider shall not engage in indecent andinappropriate behaviour with the employees of C-DAC, or with any otherperson/passenger while performing the Services; and

16. LEGAL

01. For all intents and purposes, the successful bidder shall be the Employer withinthe meaning of different Labour Legislations in respect of manpower so employedand deployed at C-DAC, for contractual services.


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02. The selected agency shall be solely responsible for the redressal of grievances /resolution of disputes relating to person deployed. C-DAC, shall in no way, beresponsible for settlement of such issues whatsoever. C-DAC shall not beresponsible for any damages, losses, FINANCIAL or other injury claims to any

person deployed by service providing agency in the course of their performing thefunctions/duties, or for payment towards any compensation.

03. The manpower deployed by the contractor for the contract shall not be entitled forclaim, pay, perks and other facilities which may be admissible to casual, ad-hocregular / confirmed employees of C-DAC, during the currency or after expiry of thecontract. In case of termination of the contract also, the persons deployed by thecontractor shall not be entitled to or and will have any claim for absorption orrelaxation for absorption in the regular / otherwise capacity in C-DAC. TheContractor should communicate the above to all the manpower deployed in C-DACby the contractor.

04. The selected agency will be required to pay minimum wages as prescribedunder the Minimum Wages Act of Central Government . The bidder willmaintain proper record as required under the Law / Acts. Any increase in minimumwages by Central Government will be given along with ESI and PF as applicable.

05. The selected agency shall maintain all records/registers required to be maintainedby him under various laws including those mentioned above and produce the samebefore the Statutory Authorities whenever required.These shall among other things include the following:

Muster Roll

Register of WagesRegister of Deductions

Register of Fines

Wage Slip

Register of Advances

06. The selected agency will be responsible for compliance of all statutory provisionsrelating to Provident Fund, and Employees State Insurance Bonus etc. in respect ofthe persons deployed by it at C-DAC.

07. The selected agency shall also be liable for depositing all taxes, levies, Cess etc. on

account of service rendered by it to C-DAC & income tax to concerned tax collectionauthorities from time to time as per extant rules and regulations on the matter.

08. The Tax Deduction at Source (T.D.S.) shall be deducted as per the provisions of theTax Department, as amended from time to time and a certificate to this effect shallbe provided to the agency by C-DAC.

09. In case, the service provider fails to comply with any statutory / taxation liabilityunder appropriate law, and as a result thereof C-DAC is put to any loss / obligation,monetary or otherwise, C-DAC will be entitled to get itself reimbursed out of theoutstanding bills or the Performance Security Deposit of the agency, to the extent ofthe loss or obligation in monetary terms

10. In case of any untoward incident, a joint enquiry will be conducted and decisionarrived at shall be final and binding on both the parties.


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11. The agency shall alone be liableto pay compensation for any damage/death /injurysustained by the personnel or any other members of the agency as sustained bythem in the course of their work/duty at the centres during the contract period. Theagency is fully responsible for such eventualities and he should indemnify C-DAC

against any claim in this regards

12. The selected agency has to exercise utmost vigil in the performance of duties. Anyloss or damage caused by negligence on the part of the staff deployed shall have tobe reimbursed by the bidder. Once it is established that the loss is because oflapse(s) on the part of the staff deployed, the successful bidder shall pay within 15days, the purchase price or the market value of the lost / stolen article / propertywhichever is higher. In the event of failure to pay such amount the same will berecovered from the amount due to the successful bidder.

13. The Contractor shall be responsible for the entire criminal, civil, liabilities arising

during the contract period by any of his/his employees acts or omissions and heshould indemnify C-DAC from such implication / eventualities / happenings.

14. The selected agency will indemnify C-DAC from all legal, FINANCIAL, statutory,taxation, and associated other liabilities.

15. The Contracts concluded by C-DAC are subject to the final approval of theirManagement.

17. Corrupt or Fraudulent Practices.

C-DAC requires that the bidders who wish to bid for this project have highest standards

of ethics.

a. C-DAC will reject a bid if it determines that the Bidder recommended for award hasengaged in corrupt or fraudulent practices while competing for this contract;

b. C-DAC will terminate the contract forthwith if it finds that the vendor has engaged incorrupt and fraudulent practices during the execution of contract.

18. Interpretation of the clauses in the Tender Document / Contract Document

In case of any ambiguity/dispute in the interpretation of any of the clauses in this TenderDocument, Executive Director, C-DACs interpretation of the clauses shall be final

and binding on all parties.

19. AWARD OF CONTRACT

a. C-DAC shall award the contract to the eligible bidder whose bid has beendetermined as the lowest evaluated commercial bid.

b. If more than one bidder happens to quote the same lowest price, C-DAC reservesthe right to award the contract to more than one bidder / choose the suitable bidder

C-DAC reserves the right to award the contract partly or wholly to the successfultenderer.

C-DAC reserves the right to amend or withdraw any of the terms and conditionscontained in the Tender Document or to reject any or all tenders without giving anynotice or assigning any reason. Senior Admin Officer / Executive Director, C-DAC is the


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final authority for settling any disputes and the decision of the Executive Director in thisregard shall be final and binding on all.

20. OBLIGATIONS OF THE AGENCY:

a. The agency should employ personnel aged above 18 who have good health andclean conduct records.

b. The agency should employ personnel who can converse well in English and locallanguages.

c. The agency should provide 2 sets of Uniforms (including Raincoats), Shoes andother requisite equipments for the security services, to all the personnelemployed by them.

21. ARBITRATION

In the event of any dispute or difference between the Parties in respect of any matterrelating to or arising out of this Agreement, they shall endeavour to negotiate a mutuallysatisfactory solution. If solution cannot be reached within a reasonable time, the saiddispute or difference shall be referred to a sole arbitrator to be appointed by theExecutive Director of C-DAC, Bangalore Centre, Bangalore. The arbitration proceedingsshall take place in Bangalore and be conducted in English language and governed by theprovisions of the Arbitration and Conciliation Act, 1996.

22. SCOPE OF CONTRACT: - The scope of contract will include:

1. The manpower employed by the agency shall be required to work normally round the clockand all 365 days as per the shifts allotted with a lunch break of hour from 1330 hrs. to1400 hrs. Any security personnel who will be working after the stipulated shift time will beeligible for overtime wages.

2. The Contractor's normal jobs are defined as per Appendix "A", "SCHEDULE OFSERVICE".

3. The contractor shall be responsible for the good conduct and behavior of their employees.

If any employee of the Contractor is found misbehaving with the supervisory staff or any

other staff member/ student of the Centre, the Contractor shall terminate the services of

such employees at their own risk and responsibility on the recommendation of the CentreCo-ordinator or any other Officer designated by the Director, C-DAC, Bangalore. The

Contractor shall issue necessary instruction to its employees to act upon the instructions

given by the supervisory Staff of the Centre.

4. The Contractor and its staff shall take proper and reasonable precautions to preserve from

loss, deduction, waste or misuse the areas of responsibility given to them by the Centre

and shall not knowingly lend to any person or company any of the effects or assets of the

Centre under its control.

(a) In the event of any loss being caused to the Centre on account of negligence/dereliction

of duties by the Contractor or Contractor's employee that shall be established after a

joint inquiry comprising of the representative of the Centre and the Contractor, the


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Centre should get the same from the Contractor, up to the value recovered from the

Contractor's current Insurance cover.

(b) The Contractor will be held responsible for the damages/sabotage caused to the

property of the Centre due to any events of force major.

5. The contractor shall take day-to-day instructions from the Security Officer/ or his Deputy in

his absence, of the Centre.

6. The employees of the Contractor shall be of good character and of sound health and shall

be not more than 40 years of age in case of Security Guards and 45 years in case of

Supervisors. The Centre will have liberty to change this ratio by giving one months prior

notice, should the Centre will have liberty to increase/decrease the total number of Guards

by giving at least two weeks notice to the Contractor. It would be desirable that the

Security Staff provided should have knowledge of Fire Fighting, first aid, Scooter/ Motor

Cycle Driving & handling Wire-less communication equipment.

7. The contractor shall maintain a complaint Book which will be made available to the

Supervisory staff of the Centre.

8. The manpower proposed to be deployed by the Contractor shall be subject to screening by

the Centre, to ascertain their antecedents, suitability and skills. Before deploying a person

in the Centre the contractor shall furnish complete particulars and obtain written approval of

the designated officer of the Centre. The Centre reserves the right to interview the

person(s), if considered necessary, before giving approval.

9. Centre reserves the right to ask and require the contractor to remove any person deployed

by the Contractor, without assigning any reason/notice.

10. The Contractor shall supply trained manpower. The Contractor shall also undertake at his

own expense in consultation with the Centre, a continual updating of skills and procedure to

be followed by the Security Staff provided to the Centre by organizing suitable training

schedules for them. The Fire Fighting & Security training shall be carried out every 3

months. The Contractor shall also provide a tentative schedule/ plan for training its staff for

one year. A proper record of the training of its staff shall be maintained by the Contractor.

The Contractor will also include the training and updating skills of permanent Security Staff

of Centre in consultation with the Security Officer of the Centre at no additional expense to

the Centre. The Centre agrees to provide Space/Lecture Hall for such a training

programme subject to availability. The manpower supplied by the Contractor shall also be

trained on the existing Fire detection and Alarm system and Fire Fighting Systems installed

in the Centre. In case of an outbreak of fire they should be able to undertake fire-fighting

operations. The Staff Selected for deployment will compulsorily undergo ON-SITE Training

for at least 03 days under Contractors arrangements and expense.

11. The contractor shall supply uniforms (all weather) with nameplates and two pairs to the

persons engaged by him. The Centre shall not allow any employee of the Contractor to

work inside the Centre without the uniform except in cases where in specifically asked for.

If during the period of contract the uniforms are torn out, it shall be the responsibility of the


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Contractor to supply another uniform to the persons and he should ensure that the persons

wear them while they are on duty in the Centre. The Contractor shall get the identity card

of each employee checked by the Supervisory Officer of the Centre. It would be the

responsibility of the contractor to incur expenses of Danda, Torch, Pen, Diary, and Whistle

for its staff. The contractor should also provide (if required) wireless sets / walkie talky to

his employees at least 4 nos. with replacement of batteries etc. at his own cost.

12. The Contractor will get all the staff supplied, verified of their antecedents, through

Police verification and a certificate to this effect be furnished by the Contractor to

the Centre within one month from the date of award of contract. The contractor

should maintain proper record/documents of the same.

13. The company shall have a proper system of checking the guards on duty, day and nights

for every shift. Records of the same should be effectively maintained and shortcomings if

any should be immediately rectified. A daily report to be submitted to the SupervisoryOfficer.

14. The contractor to ensure to provide at least one/two guards during any of the shifts (one

being the lady guard strictly) to possessing computer knowledge / data entry skills and

capable of handling the front office in case of need.


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ANNEXURE A

1. Protection of the Personnel & property as e.g. when assigned in transit (cash &documents), trespass in the assigned area and against Centre Procedures & Rules, willful

Harm, Deploying fail-safe preventive security measures, providing early warning &mobilizing trouble shooting elements of the Centre. Keeping vigil on incoming and outgoingmaterials / equipments / personnel / visitors etc. and the same may be noted in the requiredregisters.

2. Fire Fighting. Carrying out fire and evacuation drills once in a quarter for all the members ofC-DAC.

3. Security Audit/Surveys/Investigations/Consultancy.

4. Training of Security Guards / Officers.

5. Adherence to the Standard Operating Procedures given by the Supervisory Officer whichmay be modified from time to time depending on situation.

6. Any other contingency & situation arising out of protecting Centre Property & Personnelassigned by the Supervisory Officer.

We agree to abide by the above terms and conditions.

(Signature of the Tenderer/Bidder with Rubber-Stamp of the Firm)

P.S.1. Please return this form along with supporting documents / certificates and the Form

of Particulars duly signed along with the Tender form.2. No Tender will be considered without E.M.D. and other essential documents

indicated in the check-list of Part-13. The enclosures submitted in Part-1 of the Tender should be serially numbered and

all pages of the tender and the enclosures should be signed by the Tenderer.


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ANNEXURE II

Detailed Terms and conditions for providing Manpower for Security Services in theC-DAC, Knowledge Park Premises, Bangalore.

01. Only 3 National Holidays will be permitted; 1) Republic Day, 2) Independence Day &3) Gandhi Jayanti.

02. Contractor should provide 2 sets of uniforms for the employees deputed in CDAC at his owncost. Also, for efficient and safe conduct of duty by the deputed personnel, items/tools ofrelevance shall be provided by the agency and be in good presentable condition.

03. The agency shall provide two pairs of uniforms consisting of full pant, shirt and apron toeach of the employees with a badge of the agency. The employees should wear thesewhen on duty in C-DAC premises. The uniforms are to be provided by the Contractor athis own cost.

04. In order to ensure that the fulfilment of statutory obligations, contractor shall ensure thatthe payment of Wages (in compliance with Minimum wages Act as per applicablelaws), to the workmen of the contractor is made in the presence of a representativenominated by C-DAC or in case of remittance to the bank accounts, proof of the samewith the signature of the personnel needs to be submitted. On award of the contract,the contractor would be required to obtain the labour licence from the CentralLabour Commissioner, Bangalore for deploying labour at C-DAC, Knowledge ParkBangalore, if applicable.

05. The contractor shall issue the identity cards to his workmen on his own cost carrying thephotograph of the personnel and personal information such as name, date of birth, age

and identification mark etc, and shall be duly intimating in writing the caretaking cell asand when there is any change.

06. The contractor shall ensure availability of the manpower.

07. The selected agency shall immediately provide a substitute in the event of any personleaving the job due to his / her personal reasons. The delay by the agency in providinga substitute beyond three working days shall attract liquidated damages @ Rs.200per day (per such case) on the service providing agency, besides deduction inpayment on pro-rata basis.

08. The Contractor should deploy the personnel after screening from Administrationdepartment, C-DAC, Bangalore.

09. The contractor shall ensure that the workmen deployed by him behave decently and donot indulge themselves in any such activities, which are unbecoming on the part of aperson working in the Government Office.

10. The contractor shall be responsible for the good conduct and behaviour of hisemployees. If any employee of the Contractor is found misbehaving with the supervisorystaff or any other staff member/ student of the Centre, the Contractor shall terminate theservices of such employees at their own risk and responsibility on the recommendation

of Senior Admin Officer or any other Officer designated by Senior Admin Officer, C-DAC,Bangalore. The Contractor shall issue necessary instruction to its employees to act uponthe instructions given by the supervisory Staff of the Centre.


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11. The selected agency shall designate the Supervisor to be responsible for immediateinteraction with this office, so that optimal services of the persons deployed by theagency could be availed without any disruption.

12. The Contractor shall be responsible for the safety of all the items of furniture, plants,office equipment and other fittings provided in the premises and shall be liable to makegood of any loss to the same if damaged during the execution of their duties which shallbe recoverable from his monthly bill or other dues payable to the contactor by thecompany.

13. It will be the responsibility of the contractor to meet transportation, food, medical and anyother requirement of contractors manpower for carrying out the contract works. The C-DAC will have no liability in this regard at any stage.

14. The contractor shall submit to C-DAC along with the monthly invoices in duplicate

to the Office of Senior Admin Officer the proof of having paid the monthly salariesand all other statutory dues to the staff deployed by him at C-DAC and remittanceof P.F. and E.S.I. contributions for previous month to the concerned departmentsof the employees deployed at CDAC needs to be submitted Service tax remittance

challan-previous month/quarter, Profession tax monthly return forms are to be submitted.Payment will be made after submission of the bills before 15

th of every month. If the

required proofs are not submitted to C-DAC along with the monthly invoices, C-DAC shall have the right to deduct the applicable amounts from the monthlyinvoices of the contractor and pay the deducted amounts to the concernedemployees/departments directly. If the amounts to be paid to the concernedemployees of the contractor or P.F. and E.S.I contributions to be remitted to theconcerned Departments are more than the amount of the monthly invoice in anymonth, C-DAC shall have the right to recover the deficit amount either from futureinvoices of the contractor or in any other manner in accordance with law."

15. BONUSBonus collected from C-DAC has to be disbursed to such of the employees atthe time of their relieving from the services or after a year.

16. The work force deployed at site of services to be carried out shall be adequately trainedand qualified and should behave properly with C-DAC officials. In case of complaintsregarding any misbehaviour & or for improper working of any of the workman of theContractor the concerned workmen shall be removed and to be suitably replaced by theContractor immediately failing which it shall be presumed that no such workman are

deployed and accordingly the corresponding charges will be deducted from the bill of thecontractor.

17. Unauthorized person belonging to the Contractor will not be allowed to enter C-DACcampus.

18. The contractor or his bonafide representative shall regularly visit the site and meet theSenior Admin Officer or a representative authorised by Senior Admin Officer to takeinstructions, monitor operations and review the complaint register/site order book,thereby attending the site requirements efficiently & effectively, failing which SeniorAdmin Officer shall be free to take suitable action as per relevant terms & conditions of

agreement at his discretion as required.


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19. C-DAC may ask contractor to supply additional similar manpower during exigency /critical operations other than the scheduled supply against extra payment as per thequoted rates.

20. The contractor at his own cost will get all the staff supplied, verified of their

antecedents, through Police verification and a certificate to this effect be furnishedby the Contractor to the Centre before deployment of the staff. The contractorshould maintain proper record/documents of the same. The police verificationdetails should be provided immediately on the commencement of the contract.

21. The contractor has to agree to deploy the staff to C-DACs other locations atElectronics City and Visvesvaraya Towers whenever there is a need of manpowerat the other locations.


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CENRE FOR DEVELOPMENT OF ADVANCED COMPUTING

(FORM OF PARTICULARS)

(To be filled in by Tenderer / Bidder and to be sent with their Tender)

(1) Name of the Firm :

(2) Full Postal Address :

(3) a. Telephone No. OfficeResidentialMobile

b. Fax No.c. E-Mail address

(4) Status of Firm whether Sole Proprietary,Partnership, Limited Co., Etc.Please furnish copy of declaration of Proprietorthat he is the sole Proprietor/ Memorandum and

Articles of Association/ Partnership deed,whichever is applicable.

(5) Name of Proprietor in case ofProprietary Firm/ Names of Partners/Names of Directors in case of LimitedCompany.

(6) Name of the Manager or ManagingPartner/ Director dealing with thisContract.

(7) Names of other Firms/ Companies inWhich tenderer is connected/ having interest

(8) If answer is affirmative please declare FullParticulars

(9) Year and Date of Establishment of firm

(10) Names of important customers to whomTenderer had supplied similar services inpast and the on-going contracts

(11) Names of Bankers and their addresses(MICR No. of Bank)


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(12) Whether your firm is regd.Under Municipal Act and/ orKarnataka Govt. Shops &Establishment Act.

(13) Sales Tax/ Works Contract TaxReg. No. & Date.

(14) Service Tax Regn. NoAnd Date of Issue

(15) Professional Tax. No.

(16) Income Tax PAN No.

Declaration/ Certification:

I/ We _____________________is the Sole Proprietor/ Manager of __________________ andauthorized to submit the tender on behalf of my/ our Company.

It is certified and declared that I/ We have read, understood and accepted the attached termsand conditions of the contract for at C-DAC, Bangalore and have thereafter submitted my/ ourquotation.

I/ We declare on solemn affirmation that whatever information submitted in this tender is trueand correct to the best of my knowledge and belief.

I/ We hereby certify that my/ our firm has not been disqualified by any Office/ Department/Undertaking of the State/ Central Govt. of India, at any time for supplying stores or services ofany description.

Place:Date:

(Signature of the Partner / Manager /Managing Partner / Director with Rubber

Stamp of the Firm)


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CHECKLIST OF ESSENTIAL DOCUMENTS TO BE SUBMITTED IN PART-I OF TENDERPART-I

Essential Documents:-

1) Earnest Money Deposit ofRs.75,000/- in the form ofDemand Draft payable inFavour of Centre for Developmentof Advanced Computing.

2) Form of particulars duly filled in

3) Acceptance of general terms andConditions of the contract duly signedIn by the Tenderer/bidder

4) Copy of Income-tax PAN Card

5) Copy of Service Tax RegistrationCertificate No. and Date of Issue

6) Affidavit/ Declaration of Proprietor that he isthe sole proprietor of the firm/ Memorandum andArticle of Association/ Partnership Deed, whicheverIs applicable.

7) Financial turnover for the three financial Years.(Attach separate sheet if spaceprovided is insufficient) Please attach preceding Three Years Statement ofAccounts/Balance Sheets

Financial Year Amount (Rs. In Lakhs) Remarks, if any

2010-11

2011-12

2012-13

8) Copy of Regn. under Shops & Establishments ACT

9) Copy of PF & ESI Regn. Certificates

10) Copy of Registeration certificate issued by office ofOf the Labour Commissioner under the Contract Labour(Regulation & Abolition) Act 1970.

11) Give details of the major contracts/clients executed by the tendering Company/ Firm

/ Agency at any PSUs /Research Organization /Government Departments during thelast five years in the following format. Copies of work orders should be attached forproof


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ANNEXURE III

a) COMPLETED CONTRACTS (MAJOR)

S.No Name& address of the

client along with details ofcontact person name/telephone/ FAX numbers

No of

Personnelprovided

Amount of

Contract

(Rs. inLakhs)/month

Duration of Contract

From To

1

2

3

4

5

6

7

(If the space provided is insufficient, a separate sheet may be attached)


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b) CURRENT RUNNING CONTRACTS

S.No Name& address of theclient along with details ofcontact person ,name

/telephone/ FAX numbers

Amount ofContract

(Rs. inLakhs)/month

Duration of Contract No ofpersonnelprovided

From To

1

2

3

4

5

6

Price quotations will be opened only of those parties who submit all essential documentsindicated in the checklist of Part-I

Note : Al l at tachm ents/docum ents should b e in the order as indicated in the check l ist .


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PART-II

PRICE BID

Centre for Development of Advanced Computing (C-DAC)A Scientific Society of Ministry of Communications & Information Technology

Government of IndiaC-DAC Knowledge Park,

#1, Old Madras Road, ByappanahalliBangalore 560 038.

Tel: 918025341909/25244059 &918066116400 / 401 / 402 / 403

Fax: 91 -8025247724http://www.cdac.in

Sub: Providing Manpower for Security Services

We have gone through the document no.CDACB/ ADMIN/SECURITY/2013-14/006 Dated ...........for Providing manpower for Security services and we accept all terms & conditions specified underthe heading General Terms & Conditions of Tender and Contract.

We hereby confirm that we will provide services from time to time promptly as perthe contract if entered with us. We also understand that in case of our failure to execute the order,C-DAC will be free to make alternate arrangements at our risk and cost. We also confirm that incase of unsatisfactory services, CDAC has the right to take any legal course of action against us.

We agree to provide manpower for the Electrical Maintenance Services as per the

rates quoted by us.

We confirm that our quotations will be valid for 2 years. In case the contractis renewed by C-DAC at its sole discretion for further period/s (maximum 1 year) dependingon the satisfactory services by the successful bidder on such terms and conditions as maybe mutually agreed upon at the time of extension/s, the mutually agreed rates will prevail.

Signature(Name of Tenderer along with rubber Stamp of the Firm)

Place :

Date :
http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/http://www.cdacindia.in/


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PART-II (PRICE BID)- (To be included in Envelope II)

Name of the tenderer :

Price quotation to be enclosed in the prescribed format duly signed by the tenderer :

Sl.No

Component of RateAmount

for 1person

Total No. ofpersons

TotalAmount

I

Monthly Rate (SKILLED CATEGORY)

(As per Minimum Wages Act of CentralGovernment as on _____ ).

a Employees Provident Fund @ 13.61 %

b Employees State Insurance @ 4.75 %

c Bonus as applicable

d Leave Wages

II

Monthly Rate (UNSKILLED CATEGORY)

(As per Minimum Wages Act of CentralGovernment as on

a Employees Provident Fund @ 13.61 %

b Employees State Insurance @ 4.75 %

c Bonus as applicable

d Leave Wages

eContractors Admn. / Service Charges (.%to be quoted by the Contractor)

III Total

IV Service Tax @....... %

V NET

CATEGORIES :

SECURITY SUPERVISOR : SKILLEDSECURITY GUARDS : UNSKILLED

NOTE :

Rates are to be quoted in accordance with the Minimum wages Act of Central Government.

The Quoted rates shall be valid throughout the contract period (except for the minimum wages hike asper govt. notifications during the contract period).

Signature of tenderer with seal


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INDEMNITY BOND

(TO BE SUBMITTED BY THE SUCCESSFUL TENDERER/BIDDER on a Bond Paper)

INDEMNITY BY THE SERVICE PROVIDER:

Service Provider assumes the risk of, and shall at all times defend, indemnify, protect andsave harmless C-DAC and its officers, directors, employees, representatives, associates,agents, successors and assigns against all claims and actions, losses, costs, fines, penaltiesand damages arising out of acts, omissions, negligence or fault of the Service Provider oranyone acting under its direction or control or on its behalf and all expenses (including legaland investigation fees) incidental thereto.

(i) Any act, omission or statement by the Provider or any person employed by or undercontract with the Service Provider that results in physical or mental injury (includingdeath), loss or damage to any person or property;

(ii) Any failure by the Service Provider to comply with applicable government requirementsand requirements of law, that results in the imposition of fines or other penalties;(iii) Assertions under the Workmen Compensation Act, 1923, the Minimum Wages Act,

1948, the Contract Labour (Regulation and Abolition Act), 1970, or similar legislationsand any rules framed there under and statutory re-enactment or modification thereof forthe time being in force applicable to persons employed or performing work on behalf ofor under contract with the Service Provider;

(iv) Any act of infringement of any patent, trademark, or copyright or any unauthorized useof any trade secret or other proprietary interest;

(v) Any failure by the Service Provider to satisfy all claims for labour, equipment, materialsand other obligations relating to the performance of the Services;

(vi) Any material breach by the Service Provider under this Agreement or any provision,covenant, warranty or obligation herein;

(vii) Claims for personal injuries (including death) by any person made or threatened by, inthe name, or on behalf of C-DACs employees;

(viii) Loss of and/or damage to any and all third party property;(ix) Claims arising out of violations or alleged violations of applicable laws, rules and

regulations by the Service Provider;(x) Losses incurred due to breach of any representation or warranty by the Service

Provider, its agents, sub-contractors and anyone directly or indirectly employed by anyof them in connection with this Agreement ; and

(xi) Any loss incurred owing to any acts of fraud committed by the Service Provider, itsagents, sub-contractors and anyone directly or indirectly employed by any of them in

connection with this Agreement.

This indemnification obligation shall survive until termination or expiration of this Agreement.