security cooperation enterprise solution (sces) program overview for supply & sdr process review...
TRANSCRIPT
Security Cooperation Enterprise Solution (SCES)
Program Overview for Supply & SDR Process Review Committees
28-29 April 2015
2
Agenda
SCES Program Overview
SCES CONOP and System Partners (SV-1)
SCES Increment 1 Schedule
Use of DLMS
SDR Process
SCES Mission, Objectives and Capability
Objectives
Improving the ability to standardize business processes, controls and data structures
Applying flexible technology to support a dynamic business environment
Leverage capabilities provided by the Department ERPs
Capability/Improvements
Transparency in case execution data
Agile and efficient business process for case execution
Compliance with Federal/DoD standards
Improved effectiveness in customer service and support
Mission
Improve the speed & agility of FMS case execution processes, accessibility & transparency of information
for USG and Foreign Customers; drive to cost efficiencies through potential savings in labor and IT
costs in FMS case execution.
3
What are the Architectural Components of SCES?
Security Cooperation Information Portal (SCIP)– Provides Single Sign-on Solution transparent to users– New SCES Community established
Enterprise Resource Planning (ERP)– Provides logistics and financial management capabilities needed for
the execution of FMS, BPC, and Lease cases – Implemented using Oracle e-Business Suite (R12)– Accessible by USG only
Data Management & Reporting Solution (DMRS)– Analytics and reporting using an integrated database (Ab Initio)
with data from SCES ERP and other DoD/MILDEP systems– Implemented using dashboards (QlikView) and reports (SSRS) – Accessible by USG and International Customers
4
Reimbursable and Contract Procurement
SCES CONOPS
5
v
SC
ES E
RP –
ALL U
SER
S/O
RG
AN
IZA
TIO
NS
Procure to Pay Process for Reimbursable
Procure to Pay Process for Contract Procurement
Contract Owner (Can be Paper or System
DSAMS
CreateDirect Cite
MIPRCommit Funds
ObligateFunds
ReceiveContractor
BillRecord A/P
DisburseFunds
PayContractor
Receipt/Acceptance
Goods/Services
CreateSalesOrder
CreateSalesOrder
Accounting System for Reimbursable Supplier (i.e. Navy ERP, DLA-EBS, STARS-FL)
CreateReimbursable
MIPRCommit Funds
MIPRAcceptedObligateFunds
ReceiveSource of Supply BillRecord A/P
DisburseFunds
ReimburseSupplier
Receipt/Acceptance
Goods/Services
SalesOrder
Fulfillment Billing Collection
DFAS/DLA Enterprise Systems
Reimbursable
Contract Procurement
LO
A –
Cas
e L
og
isti
cs a
nd
Fin
anci
al D
ata
MIPR or Funding DocumentAcceptance or Acknowledgement
Portal FunctionSingle Sign-on
CustomerBill
Reporting Dashboards
External LegalFinancial Reports
FinancialLogistics
AcquisitionReporting Data
EXTERNAL VENDOR
DCAS
Rei
mb
urs
able
M
IPR
MIPRAcceptance
Pre-ValidationExpenditure Authority
Shipping or Receipt/Delivery
InvoiceMOCAS orONE PAY
WAWFSourcing/Contracting
RCPAcceptance
Confirmingon
Contract Shipping or Receipt/DeliverySPS
ContractObligating
Information
Direct Cite MIPR orOther Funding Document
Calculate/Record
Surcharges
EstablishCASE WBSStructure
ReceiveCash
EstablishSales
Agreement
Establish Payment Schedule
DistributeBudget
SC
ES D
MR
S A
LL U
SER
S
DCAS
Fu
lfillmen
t Data
Case L
og
istics/F
inan
cial Data
5
6
SCES To-BE Environment SV-1
7
DDRS
DCAS COBRA
Navy ERP (DEAMS)
SAM
DSCA1200
SCIP 2 DB (SCMS)
GEX
DLA Doc Services
WAWF
DLATS
APVM
WebRoR
DSAMSDSAMS-TM
FLIS
SAMIS/PROS
Security CooperationEnterprise Solution (SCES)
SCIP IAM
SCES Integration with DoD Partner Systems
7
APVM Accounting Pre-Validation Module
COBRA Computer Optimized Batch Reconciliation Application
DCAS Defense Cash Accountability System
DDRS Defense Departmental Reporting System
DLATS DLA Transaction Services
DSAMS Defense Security Assistance Mgmt System
DSAMS-TM DSAMS – Training Module
DSCA1200 FMS Congress Reporting Tool
FLIS Federal Logistics Information System
GEX Global Exchange Services
SAM System for Awards Management
SAMIS/PROSSecurity Assistance Mgmt Information System/Parts and Repair Ordering System
SCIP Security Cooperation Information Portal
WebRoR Web Repair of Repairables
WAWF Wide Area Work Flow
SCES has established integration with multiple System Partners for deployment of Navy. Other Services will leverage this System Partner integration, reducing development costs
Leverage for Army
Navy Specific
Jan
-12
Ap
r-1
2
Jul-
12
Oct
-12
Jan
-13
Ap
r-1
3
Jul-
13
Oct
-13
Milestones and Events
Tri-Service Design6
mths
33 mths
Jan
-14
Ap
r-1
4
Jul-
14
Oct
-14
Jan
-15
Ap
r-1
5
Jul-
15
FY14 FY15 FY16
Oct
-15
Jan
-16
Ap
r-1
6
Incr
emen
t 1
Blueprint
Navy Reimbursables & Contract Procurement
Design Build
SCES Program Schedule
FY12 FY13
Jul-
16
DT OT
Sunset Legacy Case Execution Capability
FDDLFD
SCES Program Increment 1 Roll Out N
OW
Limited Fielding Decision (LFD) – Mid-May 2015* Fielding of capability for executing “new” Navy cases in SCES – Mid-June
2015* Full Deployment Decision (FDD) – October 2015*
− All Navy Cases (New and Existing/Open) executed in SCES
Note: The Department of the Navy (including the USCG and USMC), DFAS, DSCA, and International Customers are part of Increment 1
*dates may change upon delegation of MDA8
Adj
ustm
ent
Res
pons
e
Adj
ustm
ent
Req
uest
DLMS & FMS Unique Transactions View (Increment 1)
* All transactions brokered through DLA Transaction Services
FMS Customer (MILSTRIP via ILCS Translated by DLA Transaction Services)
SCES (Navy ILCO)
DoD ICP/Depot (MilDep/Agency ERP)
Vendor/Source of Supply
511R
511M
869C
Req
uisi
tion
Mod
ifica
tion
Can
cella
tion
Req
uest
511R
511M
869C
Req
uisi
tion
Mod
ifica
tion
Can
cella
tion
Req
uest
-------------------------------------- Buyer ----------------------------------------
-------------------------------------- Seller-----------------------------------------
-------------------------------------- Buyer ----------------------------------------
-------------------------------------- Buyer ----------------------------------------
-------------------------------------- Seller-----------------------------------------
-------------------------------------- Seller-----------------------------------------
869F
Fol
low
-up
870S
Sup
ply
Sta
tus
870S
Sup
ply
Sta
tus
(P2P Contracts with Vendors for Supplies)
(Supplies From Vendors)
856S
Shi
pmen
t S
tatu
s
856S
Shi
pmen
t S
tatu
s
869F
Fol
low
-up
810L
Logi
stic
s B
ill
812R
812L
869A
Fol
low
-up
869A
Fol
low
-up
XD
N A
-JS
kele
ton
SD
R
SD
R
842A
W
XD
M 8
-9S
DR
Mas
ter
842A
RS
DR
Rep
ly
WEBSDR
XD
N 0
-9P
RO
S O
rder
10
SCES DLMS Implementation Features
Ab Initio middleware to communicate all EDI between DLA Transaction Services and SCES ERP
New Navy DODAAC, RIC, Distribution Code, Fund Code for SCES
DSAMS/MISIL Y-Gate to support interim state routing of Customer initiated transactions to SCES
Use of DLA Transaction Services to translate between MILSTRIP and DLMS for Navy PROS Process
NATEC migration to use DLMS for Navy Publications– PDC to document the process
Interface SCES ERP with WEBSDR – PDC to document new interface with SCES
SCES Increment 1 DLMS Routing
SCES(ERP & DMRS)
SCIP
ILCSDLMS Translate
DLA Transaction Services
FMS Purchaser
MILSTRIP/XD_
Sources of Supply
SAMIS / PROS
MILSTRIP/XD_
RQN & SDR Extracted Masters
DLMS/XD_
MILSTRIP / XD_
DLMS or MILSTRIP
MILSTRIP/XD_• Includes NATEC for Pubs
• MILSTRIP to DLMS translation done by DLA TS for SCES• XD_ formats passed through to SCES for internal translation• Orders entered as done today in SCIP through Case Information
Community (Batch/Online) but routed to DLA TS then to SCES• Order status available in DMRS and also pushed to SCIP for visibility• Orders can also be entered by USG directly into SCES ERP
USG (ERP User)
11
12
Y-Gate DLMS Routing (New Cases)(Customer Documents)
DSAMS(Cases)
FMS Purchaser
DLA Transaction Services
SCES ProgramMISIL(Orders)
SCIP
New Cases indicator
DSAMS Batch Process
New Cases Lookup Table
All CasesExisting Navy
Cases
New Navy Cases
New Cases
List
ILCS
RQN/SDR Entry
MILSTRIP/XD_
Filter on CaseMISIL Batch
Process
MILSTRIP / XD_ for New Navy
Cases
MILSTRIP / XD_
DLMS Translate
DLMS / XD_ for New Navy Cases
MILSTRIP / XD_
MILSTRIP / XD_ for Existing Navy Cases All
MILSTRIP/ XD_
1
4
2
3
4
3
5
6
SCIPInputs
DAMES Inputs
13
14
SDR Data Elements (Increment 1)
Implementing mandatory data elements required for 842 and 842 A/R including for:– Core elements to capture SF364 data for security assistance– Incorrect Item elements– All LQ codes
Optional elements to be considered in SCES future increments– Elements for Discrepancy Code Q_ SDRs– Carrier Tracking reference numbers– Contract Segment elements– PWK Segment (Attachments)– Missing item/component references within NCD loop
SCES Points of Contact
For further questions and comments, please contact:
15
Julianne KerrDeputy Program [email protected]
Claire EvansProgram [email protected] Blackberry
Mike HooperSCES PMO [email protected] 851-3377