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Section I Minutes to the Board of Directors Meetings - 2019

Table of Contents

Section 1 – Board Meeting Minutes

January 2019 Board Meeting Minutes .............................................................................................. 2019-0001

February 2019 Board Meeting Minutes ............................................................................................ 2019-0008

March 2019 Board Meeting Minutes ................................................................................................ 2019-0015

April 2019 Board Meeting Minutes ................................................................................................... 2019-0022

May 2019 Board Meeting Minutes .................................................................................................... 2019-0030

June 2019 Board Meeting Minutes .................................................................................................... 2019-0038

July 2019 Board Meeting Minutes ..................................................................................................... 2019-0046

August 2019 Board Meeting Minutes ............................................................................................... 2019-0054

September 2019 Board Meeting Minutes ......................................................................................... 2019-0063

October 2019 Board Meeting Minutes ............................................................................................. 2019-0071

November 2019 Board Meeting Minutes ........................................................................................ 2019-0072

December 2019 Board Meeting Minutes ......................................................................................... 2019-0073

2019-01-10 Fairway View COA Board of Directors Meeting Minutes - Special Page 1 of 1

Fairway View COA c/o Northwest Management Exclusive, Inc.

Office: 11715 NE Crestwood Drive, Vancouver, WA 98684 Mailing: P.O. BOX 872077, Vancouver, WA 98687-2077

(360) 896-8351 [email protected]

Board of Directors Meeting - Special Thursday, January 10, 2019

Fairway Village Clubhouse 15509 SE Fernwood Drive, Vancouver WA 98683

1:00 pm Board of Directors: Dorothy Mullin Fran Skinner

Linda Black Maureen Kirkpatrick Anthony Mirarchi

Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc.

Call to Order: 1:09 pm

Establishment of a Quorum: A quorum was established with five of the five Directors present.

Schwindt & Co. – FWVCOA 2017 Audit:

Motion: Linda moved for the Fairway View COA Board of Directors to instruct Schwindt & Co. to perform the audit for the year-ending December 31, 2017 on the 2017 financial statements as prepared and supplied by CORE Services, LLC. Fran seconded the motion. Discussion was conducted on the matter. The motion passed unanimously.

Jason Wright, Attorney-at Law – Termination of Services:

Motion: Linda moved for the Fairway View COA Board of Directors to send a letter to Jason Wright, attorney at law, terminating services. Tony seconded the motion. Discussion was conducted on the matter. The motion passed unanimously.

Kathleen Profitt, Attorney-at Law – Dispute of Charges on Invoice #5251:

Motion: Linda moved for the Fairway View COA Board of Directors to send a letter to Kathleen Profitt, attorney at law, disputing unauthorized charges on invoice #5251. Maureen seconded the motion. Discussion was conducted on the matter. The motion passed unanimously.

FWVCOA Reserve Study: Tony provided an update on the revisions of the FWVCOA reserve study that was prepared by Schwindt and Co. No action taken on the matter.

Adjournment: Maureen moved to adjourn. Dottie seconded the motion. The motion passed unanimously. The meeting of the Board of Directors of the Fairway View COA adjourned at 2:21 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc.

Approved By: /s/ Dorothy Mullin Date: 2/28/19 Board Member /s/ Maureen Kirkpatrick Date: 2/28/19 Board Member

2019-0001

2019-01-24 Fairway View COA Board of Directors Meeting Minutes Page 1 of 3




Board of Directors Meeting Thursday, January 24, 2019


1:00 pm Board of Directors: Dorothy Mullin Linda Black Maureen Kirkpartrick

Anthony Mirarchi Frances Skinner

Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc. Doug McLain, CPA, C.O.R.E. Services, LLC John Caughell, CPA, C.O.R.E. Services, LLC


Establishment of a Quorum: A quorum was established with five of the five Directors present when the meeting was called to order.

FWVCOA BOD Meeting Minutes – Read/Approve – October 25, 2018, November 2, 2018, and December 6, 2018:

Motion: Maureen moved to waive the reading of the minutes for October 25, 2018, November 2, 2018, and December 6, 2018, respectively. Dottie seconded the motion. The motion passed.

Motion: Maureen moved to accept the minutes as written for October 25, 2018, November 2, 2018, and December 6, 2018, respectively. Fran seconded the motion. Discussion was conducted on the matter. The motion passed.

Landscape Report – Fran Skinner: • Change in landscape maintenance contractors (Pacific Landscape Services, Inc.). Cost per

month will increase. Service date is Mondays, until further notice. • Change in pest control vendors. Schedule to be provided by vendor.

Motion: Fran moved to ratify the decision of the Board of Directors to terminate GRO Services, as the landscape maintenance contractor. Linda seconded the motion. The motion passed.

Motion: Fran moved to ratify the decision of the Board of Directors to hire Pacific Landscape Services, Inc. for landscape maintenance services. Linda seconded the motion. The motion passed.

Motion: Fran moved to ratify the decision of the Board of Directors to terminate Bug-a-Boo, as the pesticide contractor. Dottie seconded the motion. The motion passed.

Motion: Fran moved to ratify the decision of the Board of Directors to hire Aspen Pest Control as the pesticide contractor. Linda seconded the motion. The motion passed.

2019-0002


Maintenance Report – Anthony Mirarchi: • Tended to a few minor maintenance concerns: door lock stuck, possible window leak,

landscape lights. • Focused on the reserve study as prepared by Schwindt and Co. Revised the study, and

returned to Schwindt & Co. so it could be updated. Did not update as anticipated. • Roof Replacement Projects for 2019 – Building #11, #13, #15, and possibly #6.

Finance Report – Linda Black:

• Removal & Appointment to Finance Committee:

Motion: Linda moved to remove Frances Skinner as a member of the Finance Committee and to appoint Robert Fleskes to be a member of the Finance Committee. Tony seconded the motion. The motion passed.

• Charge on Account:

Motion: Linda moved to waive the $25.00 charge on account #52. Tony seconded the motion. The motion passed.

• December 2018 & Year-End Statements:

Motion: Linda moved to accept and to approve the financial statements as prepared by CORE Services, LLC for December 2018, and for the year-ending December 31, 2018. Maureen seconded the motion. The motion passed.

• Transfer of Funds:

Motion: Linda moved to transfer funds in the amount of $317,285.68, from the operating account to the reserve account. Tony seconded the motion. The motion passed.

Motion: Linda moved to transfer funds in the amount of $66,640.82, from the operating account to the construction account. Tony seconded the motion. The motion passed.

• Owner Reimbursement for Expenses:

Motion: Linda moved to reimburse Helene Pihl $87.80 for the repair of the lock on the main door into the building. Maureen seconded the motion. Discussion: Main doors are the property of the COA, owners need to follow the process to ensure the budget for repairs is strictly adhered. The motion passed.

Motion: Linda moved to reimburse Judy Elliott $253.46 for expenses related to the painting of the ceiling in her unit to cover water damage stains caused by a roof leak. Tony seconded the motion. The motion passed.

• CORE Services, LLC – John Caughell: o Reconciled all accounts – bank and owner. o COA over budget in 2018. Reserve account in good standing. o Construction loan solvent – recommend transferring more money. o COA 2019 budget – watch closely to ensure expenses are managed.

2019-0003


o Discussed delinquent accounts (45 units in arrears representing $47,000 in total); payments not received by February 1st will recommend filing a lien against the respective units. February 1, 2019 is the goal to have all receivables collected.

o Presented the 2018 annual financials and discussed the special assessment.

Monthly HOA Report – Joanne Olson: Ms. Olson reported on matters concerning the Fairway Village Homeowners Association. No action taken on the matter.

Committee Reports:

• Welcome Committee: Report delivered by Deb Seager & Adele White. No action taken on the matter.

• Sunshine Committee Report: Report delivered by Jean Hass. No action taken on the matter.

Old Business:

• Unattached Garage – Repaint/Repair: Pending.

• Dryer Vent & Fireplace Cleaning: Pending.

• Building #3 – Roof Replacement Project: It was reported the roof replacement project had been completed and the vendor had been paid.

Open Forum: • Carpet in Foyers: COA responsibility. Care and replacement on a case by case basis. • Natural Gas in Units: Some buildings are plumbed for natural gas. • Earthquake Insurance Coverage: COA has coverage. A decision for each unit owner. • Delinquent Accounts: Possible reason for the significant accounts in arrears – oversight

and/or recent changes in management. • NWME Responsiveness: Homeowner shared minimal responsiveness from NWME. • COA Audit: To date had received one quote for $5,000.00. Pending receipt of additional

proposals. • BOD Minutes: Email minutes – agreed to add to agenda for BOD workshop.

Adjournment: Dottie adjourned the meeting of the Board of Directors of the Fairway View COA at 2:35 pm.



2019-0004

Jan 31, 19 Jan 31, 18

ASSETSCurrent Assets

Checking/Savings1000 · Fairway Operating 8.00 67,153.931001 · Fairway Reserve 0.00 203,649.721002 · Fairway Riverview Asset Mgt - R 0.00 172,143.511003 · Fairway Construction Account 0.00 172,544.521010 · Riverview Bank Operating 188,969.36 0.001015 · Riverview Construction Checking 120,022.23 0.001030 · Riverview Reserve Checking 490,603.72 0.001080 · Petty Cash 300.00 300.00

Total Checking/Savings 799,903.31 615,791.68

Other Current Assets1110 · Regular Assessment Receivable 447,360.26 3,267.471120 · 2018 Special Assmt Receivable 374,255.93 750,000.001130 · 2016 Special Assmt Receivable 1,608,534.14 1,901,493.191140 · Accrued Interest on 2016 SA 4,590.78 4,219.281150 · Deferred Imputed Interest -34,937.00 -65,187.001210 · Prepaid Insurance 14,198.00 21,159.841220 · Prepaid Expenses - Audit Retain 750.00 0.00

Total Other Current Assets 2,414,752.11 2,614,952.78

Total Current Assets 3,214,655.42 3,230,744.46

Fixed Assets1401 · Improvements 2,398.79 2,398.791410 · Accumulated Depreciation -2,398.85 -2,298.851420 · Interfund - Operating -165,247.23 -46,080.601421 · Interfund - Reserve 165,247.23 46,080.60

Total Fixed Assets -0.06 99.94

Other Assets1050 · Riverview Investment 174,434.76 0.001430 · Loan Fees 15,200.00 15,200.001435 · Accumulated Amortization Loan -3,800.66 -1,266.661440 · Management Setup Fees 1,000.00 0.00

Total Other Assets 186,834.10 13,933.34

TOTAL ASSETS 3,401,489.46 3,244,777.74

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

2010 · Accounts Payable - Operating 3,963.77 0.00

Total Accounts Payable 3,963.77 0.00

Other Current Liabilities2011 · Accounts Payable for Setup 0.00 21,875.042040 · Insurance Contract 15,877.68 0.002050 · Accrued Utilities 5,300.00 0.002070 · Accrued vendor invoices 3,900.00 0.002210 · Deferred Assessments 435,963.92 0.002220 · Prepaid Operating Assessments 17,374.48 80,143.702230 · Deferred Special Assessment Rev 470,000.00 470,000.002250 · Refundable SA for sold 2,944.16 0.00

Total Other Current Liabilities 951,360.24 572,018.74

Total Current Liabilities 955,324.01 572,018.74

Fairway View CondominiumBalance Sheet comparative

As of January 31, 2019

This statement has not been audited or reviewed and no assurance is provided on them. Page 1

2019-0005

Jan 31, 19 Jan 31, 18

Long Term Liabilities2025 · Loan from Bank 1,862,159.20 2,171,487.20

Total Long Term Liabilities 1,862,159.20 2,171,487.20

Total Liabilities 2,817,483.21 2,743,505.94

Equity30000 · Opening Balance 0.00 -129,926.113061 · Prior Year Operating Fund Balan -82,723.00 -105,294.773062 · Prior Year Reserve Fund Balanac 643,934.97 349,449.00Net Income 22,794.28 387,043.68

Total Equity 584,006.25 501,271.80

TOTAL LIABILITIES & EQUITY 3,401,489.46 3,244,777.74

Fairway View CondominiumBalance Sheet comparative

As of January 31, 2019

This statement has not been audited or reviewed and no assurance is provided on them. Page 2

2019-0006

Jan 19

Ordinary Income/ExpenseIncome

4110 · Interest Revenue - Operating 19.204200 · Association Assessment Operatin 24,272.92

Total Income 24,292.12

Gross Profit 24,292.12

Expense5003 · Management 1,625.005012 · Electric 600.005020 · Water/Sewer 3,300.005065 · Trash/Hauling 1,790.345730 · Building Maintenance 340.925760 · Legal 531.005765 · Accounting/Audit 1,788.135775 · Association Operating Expenses 66.505785 · Landscape Maintenance 3,900.005971 · Landscape Spraying/Pruning 596.20

Total Expense 14,538.09

Net Ordinary Income 9,754.03

Other Income/ExpenseOther Income

4900 · Association Assessment Reserve 15,360.164901 · Interest Revenue-Reserve 9.364906 · New Buyers Fee- Reserve Assess 1,000.004911 · Special Assessment Interest Rev 5,515.62

Total Other Income 21,885.14

Other Expense9199 · Interest Expense Construction 6,736.17

Total Other Expense 6,736.17

Net Other Income 15,148.97

Net Income 24,903.00

Fairway View Condominium02/12/19 Revenue and Expenses

January 2019

These statements have not been audited or reviewed and no assurance has been provided. Page 1

2019-0007





Board of Directors Meeting Thursday, February 28, 2019



Anthony Mirarchi Frances Skinner




FWVCOA BOD Meeting Minutes – Read/Approve – January 24, 2019:

Motion: Maureen moved to waive the reading of the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on January 24, 2019. Fran seconded the motion. The motion passed.

Motion: Maureen moved to accept the minutes as written for the meeting of the Board of Directors of the Fairway View Condominium Association held on January 24, 2019. Linda seconded the motion. The motion passed.

Motion: Maureen moved to post in a conspicuous location the unapproved minutes for the meeting of the Board of Directors of the Fairway View Condominium Association at least two weeks in advance of the next regular Board of Directors meeting. Linda seconded the motion. Discussion focused on the location (bulletin board) and marking of the minutes as unapproved. The motion passed.

Landscape Report – Fran Skinner: • New company is tending to the common area once a week. • Irrigation technician assessed the common area last week – will follow-up with the tech. • Working on the asphalt project (garage surrounds) which will be completed this

summer. Currently working on getting additional detailed proposals. Owners will lose access to garages for a couple days. Information will be provided so owners can plan/prepare accordingly.

• Announced will be absent in April 2019 and May 2019, but will be able to accomplish the Landscape Committee goals.

• Discussed tree pruning and removal project.

2019-0008


Motion: Fran moved to hire Arborscape Tree Service to remove six trees and to prune three trees on or before March 31, 2019, at a cost of $6,341.00, not including tax, plus the cost of COV permits estimated to be $150.00 to $300.00. Linda seconded the motion. Discussion focused on the ability to be able to remove tasks from the Arborscape estimate to keep within budget. The motion passed.

Maintenance Report – Anthony Mirarchi:

• Stated the reserve budget was allocated for three roof replacements. Due to the cost for replacing the roof on building #15, only one roof replacement may happen this year. If possible, the roof on building #6 will be replaced later in the year.

Motion: Tony moved to accept the proposal from Apex Roofing to replace the roofing on building #15 with Malarkey Composition Roofing Shingles (15-year warranty) at a cost of $34,424.59. Maureen seconded the motion. Discussion focused on the necessity to secure the warranty on the product. The motion passed.

• Paint the Garage Exteriors – Soliciting proposals for completing the work (Superior &

Lifetime Exteriors) • The light fixtures that are not working between units #125 & #126 and #24 and #33 are

schedule to be replaced on Friday, March 1, 2019. • Bids for chimney cleaning and dryer vent cleaning is deferred pending further review of

the finances.

Finance Report – Linda Black: • Overview of action to be taken by the BOD:

o Transfer funds from operating account and reserve account to the appropriate accounts.

o Recommend BOD adopt a resolution to end inter-fund borrowing • Committed to saving money and being conservative

• CORE Services, LLC – Presentation of Financial Status – John Caughell: John delivered a power-point presentation showing the financial status of the COA.

• January 2019 Financial Statements:

Motion: Linda moved to accept and to approve the financial statements as prepared by CORE Services, LLC for January 31, 2019. Tony seconded the motion. The motion passed.


Motion: Linda moved to transfer funds in the amount of $150,000.00, from the operating fund to the reserve fund and to direct the Finance Committee to adjust the remaining balance of $15,247.00 in money owed between the operating fund and the reserve fund to reduce the inter-fund loans to zero. Tony seconded the motion. Discussion focused on the reason for the transfer of funds (excess funds needs to be in the reserve fund then placed in an instrument that will get additional funds). The motion passed.

2019-0009


Motion: Linda moved to transfer $109,727.00, from the reserve fund to the construction loan fund. Maureen seconded the motion. No discussion. The motion passed.

• Resolution to Restrict Inter-Fund Transactions (Resolution 2019-3): Linda presented and read the resolution to the Board of Directors.

Motion: Linda moved for the Fairway View COA Board of Directors to adopt Resolution 2019-3 Resolution to Restrict Inter-Fund Transactions. Maureen seconded the motion. Discussion focused on what actions were taken by the BOD in the past and how the resolution addresses how fund are to be processed in the event of an unbudgeted event. The motion passed.

• FWVCOA Audit for YE December 31, 2017: o Three companies were solicited for a proposal. o One company provided a proposal – Newman & Associates CPA, PC

Motion: Linda moved to proceed with the proposal from Newman & Associates CPA,PC to complete the audit for the year-ending December 31, 2017, at a cost of $5,000.00, provided the engagement letter is modified for the financials to be provided by CORE Services, LLC, and for the Board to accept the modified engagement letter for the audit of the year-ending December 31, 2017, at a cost not to exceed $5,000.00 . Tony seconded the motion. No discussion. The motion passed.

• FWVCOA Assessment Calculations – Square Footage vs. Percentage of Ownership: o Schedule C is to be used for determining assessments. It is based on percentage

of ownership as determined by the declarant. The square footage is not a determining factor in Schedule C.

o Recommended forming a committee to conduct additional research on the matter

Motion: Linda moved to for the Board of Directors to adopt the Resolution to Designate a Special Owners Committee for Rules and By-laws. Maureen seconded the motion. No discussion. The motion passed.

Monthly HOA Report – Joanne Olson (absent): On behalf of Ms. Olson, who was unable to attend, Dottie read the report on matters concerning the Fairway Village Homeowners Association. No action taken on the matter.

Committee Reports:

• Welcome Committee: No report.

• Sunshine Committee Report: Report delivered by Jean Hass. No action taken on the matter.

Old Business: The topics were discussed earlier in the meeting. • Unattached Garage – Repaint/Repair: Pending. • Dryer Vent & Fireplace Cleaning: Pending.

New Business:

2019-0010


• Nomination Committee: Dottie solicited volunteers for a Nominating Committee to identity three volunteers for the terms that are expiring during the next annual membership meeting. She explained the purpose of the committee.

Open Forum: • FWVCOA Assessments: Discussed the process for charging the monthly assessments

(square footage vs. percentage of ownership, and determination of value) and the reason for all of the attention on the matter.

• Roofing Material Warranty: Cautioned about ensuring the warranty is provided upon completion of the project.

• Clarification on Inter-Fund Resolution: Explanation on the resolution was provided. It was recommended the wording on the resolution to be re-visited.

Adjournment: Dottie moved to adjourn. Maureen seconded the motion. No discussion. The motion passed. The meeting of the Board of Directors of the Fairway View COA adjourned at 2:28 pm.



2019-0011

Feb 28, 19


Checking/Savings1000 · Fairway Operating 8.001010 · Riverview Bank Operating 252,398.331015 · Riverview Construction Checking 120,027.161030 · Riverview Reserve Checking 490,622.541080 · Petty Cash 300.00

Total Checking/Savings 863,356.03

Other Current Assets1110 · Regular Assessment Receivable 388,295.831120 · 2018 Special Assmt Receivable 353,505.981130 · 2016 Special Assmt Receivable 1,576,693.491140 · Accrued Interest on 2016 SA 4,118.751150 · Deferred Imputed Interest -33,240.001210 · Prepaid Insurance 11,838.001220 · Prepaid Expenses - Audit Retain 750.00

Total Other Current Assets 2,301,962.05

Total Current Assets 3,165,318.08

Fixed Assets1401 · Improvements 2,398.791410 · Accumulated Depreciation -2,398.851420 · Interfund - Operating -215,468.481421 · Interfund - Reserve 215,468.48

Total Fixed Assets -0.06

Other Assets1050 · Riverview Investment 174,712.411430 · Loan Fees 15,200.001435 · Accumulated Amortization Loan -3,800.661440 · Management Setup Fees 875.00

Total Other Assets 186,986.75

TOTAL ASSETS 3,352,304.77



2010 · Accounts Payable - Operating 340.92

Total Accounts Payable 340.92

Other Current Liabilities2040 · Insurance Contract 11,331.202050 · Accrued Utilities 10,100.002070 · Accrued vendor invoices -0.232210 · Deferred Assessments 396,330.842230 · Deferred Special Assessment Rev 470,000.002250 · Refundable SA for sold 2,944.16

Total Other Current Liabilities 890,705.97

Total Current Liabilities 891,046.89

Long Term Liabilities2025 · Loan from Bank 1,851,164.56

Total Long Term Liabilities 1,851,164.56

Total Liabilities 2,742,211.45

Fairway View CondominiumBalance Sheet

As of February 28, 2019

These statements have not been audited or reviewed and no reliance should be placed on them Page 1

2019-0012

Feb 28, 19

Equity3061 · Prior Year Operating Fund Balan -82,723.003062 · Prior Year Reserve Fund Balanac 643,934.97Net Income 48,881.35

Total Equity 610,093.32

TOTAL LIABILITIES & EQUITY 3,352,304.77


2019-0013

Feb 19 Jan - Feb 19


4110 · Interest Revenue - Operating 8.32 27.524200 · Association Assessment Operatin 24,272.92 48,545.84

Total Income 24,281.24 48,573.36

Gross Profit 24,281.24 48,573.36

Expense5003 · Management 1,625.00 3,250.005012 · Electric 574.86 1,174.865020 · Water/Sewer 3,000.00 6,300.005035 · Insurance 2,360.00 4,720.005065 · Trash/Hauling 1,800.00 3,590.345079 · Landscape Contract 3,900.23 7,800.235730 · Building Maintenance 941.50 1,282.425760 · Legal 0.00 531.005765 · Accounting/Audit 1,788.13 3,576.265775 · Association Operating Expenses 65.31 131.815971 · Landscape Spraying/Pruning 0.00 596.20

Total Expense 16,055.03 32,953.12

Net Ordinary Income 8,226.21 15,620.24


4900 · Association Assessment Reserve 15,360.16 30,720.324901 · Interest Revenue-Reserve 301.40 562.044906 · New Buyers Fee- Reserve Assess 1,000.00 2,000.004911 · Special Assessment Interest Rev 5,243.83 8,922.454913 · Imputed Interest on 2018 SA 1,697.00 3,534.00

Total Other Income 23,602.39 45,738.81

Other Expense9199 · Interest Expense Construction 5,741.53 12,477.70

Total Other Expense 5,741.53 12,477.70

Net Other Income 17,860.86 33,261.11

Net Income 26,087.07 48,881.35


February 2019


2019-0014





Board of Directors Meeting Thursday, March 28, 2019



Frances Skinner



Establishment of a Quorum: A quorum was established with four of the five Directors present when the meeting was called to order. Anthony Mirarchi was not able to attend.

FWVCOA BOD Meeting Minutes – February 28, 2019 – Read/Approve:

Motion: Maureen moved to accept as written the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on February 28, 2019. Linda seconded the motion. The motion passed.

Management Report – Electronic Disclosure Authorization Form – Review/Adopt:

Motion: Maureen moved to accept and to adopt the Electronic Disclosure Authorization Form as presented by Northwest Management Exclusive, Inc. Linda seconded the motion. Discussion focused on availability of paper documents and the need to procced with this process. The motion passed.

Landscape Report – Fran Skinner:

• Garage Surrounds:

Motion: Fran moved to accept the proposal from Pavement Maintenance Inc., for pavement repair, seal coating, striping and crack sealing at a cost of $9,983.00 with the project to be scheduled at a later time in 2019, weather permitting. Maureen seconded the motion. Discussion: 1) Pay from reserve account, 2) Capital expense, 3) Appreciation to Mr. Robert Fleskes for assisting with reviewing the proposals, and 4) Negotiated a better rate than original proposal. The motion passed.

• Towing Company:

Motion: Fran moved to designate Chappelle’s Towing, LLC, as the preferred towing company for Fairway View Condominium Association at no cost to the Association. Linda seconded the motion. Discussion was conducted on the matter. The motion passed.

2019-0015


• Paving project will be scheduled, weather permitting, fire zones will be painted red in addition to the NO PARKING wording.

• New parking permits (will be delivered to each unit) – only 63 spaces for 128 units. • Pacific Landscape Services, Inc.

o Doing a great job o Project – irrigation repairs will be completed with the hopes of saving water and

money. o Pruned aggressively all of the overgrown shrubs/plants/grasses – blooms may

not be vibrant this year. • Additional tree removal project deferred until later in April.

Maintenance Report – Anthony Mirarchi: No report.


• CORE Services, LLC – Presentation of Financial Status – John Caughell: John delivered a power-point presentation showing the financial status of the COA.

• February 2019 Financial Statements:

Motion: Linda moved to accept and to approve the financial statements as prepared by CORE Services, LLC for February 28, 2019. Maureen seconded the motion. The motion passed.


Motion: Linda moved for the Board of Directors to instruct the Treasurer to transfer funds in the amount of $174,712.00, from the Reserve Fund to the construction Loan Fund. Maureen seconded the motion. Discussion focused on the need to take this action monthly as the amount changes each month. The motion passed.

Motion: Linda moved for the Board of Directors to instruct the Treasurer to immediately pay $400,000.00 to Mutual of Omaha to allow for a re-amortization of the construction loan to bring the monthly payments more in line with the current 2016 Special Assessment payments from the owners and for the Board of Directors to instruct the Treasurer to remit to Mutual of Omaha any funds received from owners for the payment in full on their 2016 Special Assessment and that no more than quarterly, the Finance Team will work with Mutual of Omaha to re-amortize the loan to ensure the monthly loan payments are approximately equal to the amount currently collected from the owners for the 2016 Special Assessment. Fran seconded the motion. Discussion focused on the reason for the request (loans have been paid off by several owners, money applied to the principle results in the need to re-amortize, the difference between the monthly payment and the funds collected is not equal). The motion passed.

Monthly HOA Report – Joanne Olson: Ms. Olson, delivered the report on matters concerning the Fairway Village Homeowners Association (Atrium project and Golf Operations Committee). No action taken on the matter.

Committee Reports:

• Welcome Committee: No report.

2019-0016


• Sunshine Committee Report: No report.

New Business:

• Nomination Committee: o Three terms expiring - Fran, Dottie, and Linda o Purpose – identify volunteers to serve on the BOD

Motion: Dottie moved to appoint Rudy Lozano and Kristine Lozano to chair the Nominating Committee. Maureen seconded the motion. No discussion. The motion passed.

• Special Owners Committee for Rules and Bylaws:

Motion: Dottie moved to appoint Ed Lovett and Kay Lock to the Special Owners Committee for Rules and Bylaws. Maureen seconded the motion. Discussion was conducted on the matter. The motion passed.

Old Business:

• Unattached Garage – Repaint/Repair: Pending. • Dryer Vent & Fireplace Cleaning: Pending.

Adjournment: Linda moved to adjourn. Maureen seconded the motion. No discussion. The motion passed. The meeting of the Board of Directors of the Fairway View COA adjourned at 2:05 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Dorothy Mullin Date: 4/25/19 Board Member /s/ Maureen Kirkpatrick Date: 4/25/19 Board Member

2019-0017

Mar 31, 19


Checking/Savings1010 · Riverview Bank Operating 130,723.031015 · Riverview Construction Checking 4,448.201030 · Riverview Reserve Checking 371,451.051080 · Petty Cash 300.00


Other Current Assets1100 · Owner Past Due Receivable 7,448.001110 · Regular Assessment Receivable 356,697.201120 · 2018 Special Assmt Receivable 333,249.011130 · 2016 Special Assmt Receivable 1,564,754.941140 · Accrued Interest on 2016 SA 4,482.641150 · Deferred Imputed Interest -31,639.001210 · Prepaid Insurance 9,478.00










2010 · Accounts Payable - Operating 1,626.00

Total Accounts Payable 1,626.00

Other Current Liabilities2040 · Insurance Contract 11,331.202050 · Accrued Utilities 7,100.002070 · Accrued vendor invoices -0.232210 · Deferred Assessments 356,697.762220 · Prepaid Operating Assessments 15,832.002230 · Deferred Special Assessment Rev 470,000.002250 · Refundable SA for sold 3,753.04






Fairway View CondominiumBalance SheetAs of March 31, 2019


2019-0018

Mar 31, 19





2019-0019

Mar 19 Jan - Mar 19


4110 · Interest Revenue - Operating 8.78 36.304200 · Association Assessment Operatin 24,272.92 72,818.764220 · Miscellaneous Income 87.97 87.97

Total Income 24,369.67 72,943.03

Gross Profit 24,369.67 72,943.03

Expense5003 · Management 1,625.00 4,875.005005 · Management Accounting 1,788.13 5,364.395012 · Electric 561.40 1,736.265020 · Water/Sewer 3,555.58 9,855.585035 · Insurance 2,360.00 7,080.005065 · Trash/Hauling 1,853.45 5,443.795079 · Landscape Contract 3,900.23 11,700.465288 · Pest Control 897.55 897.555730 · Building Maintenance 1,815.70 3,098.125760 · Legal 0.00 531.005765 · Accounting/Audit 750.00 750.005775 · Association Operating Expenses 98.50 230.315971 · Landscape Spraying/Pruning 0.00 596.20

Total Expense 19,205.54 52,158.66



4900 · Association Assessment Reserve 15,360.16 46,080.484901 · Interest Revenue-Reserve -170.85 391.194906 · New Buyers Fee- Reserve Assess 0.00 2,000.004911 · Special Assessment Interest Rev 5,438.84 14,361.294913 · Imputed Interest on 2018 SA 1,601.00 5,135.00


Other Expense9199 · Interest Expense Construction 5,789.96 18,267.66


Net Other Income 16,439.19 49,700.30

Net Income 21,603.32 70,484.67


March 2019


2019-0020

2019-04-25 Fairway View COA Board of Directors Special Meeting Minutes Page 1 of 1




Board of Directors Meeting - Special Thursday, March 28, 2019


Board of Directors: Dorothy Mullin Linda Black Maureen Kirkpartrick

Anthony Mirarchi

Guests: Joanne Olson, Fairway View Leslie Willey, managing agent, Northwest Management Exclusive, Inc.

John Caughell, CPA, C.O.R.E. Services, LLC


Establishment of a Quorum: A quorum was established with four of the five Directors present when the meeting was called to order. Frances Skinner was not able to attend.

Unit #125 – Communication from Owner to Fairway Village Homeowners Association: • Joanne Olson, president of the Fairway Village HOA, provided an overview of the

communication received by the FWVHOA from the owner of unit #125. She stated the communication had been reviewed by the HOAs attorney and a letter will be mailed to the owner.

• No action was requested to be taken on the matter by the FWVCOA – no action taken.

Adjournment: Maureen moved to adjourn. Tony seconded the motion. No discussion. The motion passed. The special meeting of the Board of Directors of the Fairway View COA adjourned at 3:06 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Anthony Mirarchi Date: 5-23-19 Board Member /s/ Maureen Kirkpatrick Date: 5-23-19 Board Member

2019-0021





Board of Directors Meeting Thursday, April 25, 2019



Anthony Mirarchi

Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc. Doug McLain, CPA, C.O.R.E. Services, LLC

John Caughell, CPA, C.O.R.E. Services, LLC


Establishment of a Quorum: A quorum was established with four of the five Directors present when the meeting was called to order. Fran Skinner was not able to attend.

Management Report – Leslie Willey, Northwest Management Exclusive, Inc: No report.

FWVCOA BOD Meeting Minutes – March 28, 2019 – Read/Approve:

Motion: Maureen moved to waive the reading of the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on March 28, 2019. Linda seconded the motion. The motion passed.

Motion: Maureen moved to accept as written the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on March 28, 2019. Linda seconded the motion. The motion passed.

General Rules & Regulations - Committee:

Motion: Maureen moved for the Board of Directors to form a committee to complete the revisions and to update the General Rules & Regulations for the Fairway View Condominiums. Linda seconded the motion. Discussion focused on the timeline for the project to be completed, which will be left to the discretion of the committee. The motion passed.

Landscape Report – Fran Skinner: No report.


• Roof Replacement Project – Building #15: o Notices posted. o Caution tape installed around the work area o Project scheduled for next week. o Roof replacement project should be completed in one week.

2019-0022


• Garage Renovations: o Received proposals which exceeded the budget for the project. o Modified the scope then resubmitted to the vendors. o Received two proposals – awaiting a third. o Project will be completed in the summer.

• Reserve Study: o Soliciting two proposals for a new study o The study will be completed on or before October 2019 so it can be referenced

while preparing the budget for the year-ending December 31, 2020.

• Dryer Vents/Chimneys/Kitchen Exhaust Vents: o Legal opinion states the unit owner owns the dryer venting o BOD received proposal from CORE and NWME to coordinate the project. BOD

declined to coordinate the project due to additional cost. o Pursuant governing documents, the cost would be charged to each owner not

unlike a special assessment.

• Owner Requests for Modifications: o Unit #78 – Hardwood Flooring:

Motion: Tony moved for the request by Elsie Neal, Condo #78, to install wood flooring to be approved since the unit is a downstairs unit that involves no risk of excessive noise. Linda seconded the motion. No discussion. The motion passed.

o Unit #64 – Vinyl Flooring & Fireplace Surround Replacement:

Motion: Tony moved for the request by Lisa Bell, Condo #64, to install vinyl flooring in both bathrooms and to replace the surround on the fireplace to be approved. Maureen seconded the motion. No discussion. The motion passed.

o Unit #112 – Solar Tube Skylight:

Motion: Tony moved for the request by David and Nan Williams, Condo #112, for installation of a solar tube skylight in the bathroom to be denied. Installation requires cutting a hole in the roof exposing the Association to the future risk of leaking. Maureen seconded the motion. No discussion. The motion passed.

Motion: Tony moved for the Fairway View Condominium Association to decline to be the intermediary agent handling the cleaning of the dryer vents, bathroom vents, kitchen vents, and chimneys. The Association will require that these duties be handles by the condo owner. The Association will require that these tasks be completed and the owners to notify the Association when done. The Association will inform the owners of all the requirements. Linda seconded. No discussion. The motion passed.

• Mailboxes & Parcel Boxes: o Major HOA owns the mailbox clusters. o USPS owns the parcel boxes and is responsible for the maintenance thereof.

2019-0023



• CORE Services, LLC – Presentation of Financial Status – John Caughell: John delivered a power-point presentation showing the financial status of the COA as of March 31, 2019.

• March 2019 Financial Statements:

Motion: Linda moved to accept and to approve the financial statements as prepared by CORE Services, LLC for the month ending March 31, 2019. Tony seconded the motion. The motion passed.

• Advanced Handyman Invoice:

Motion: Linda moved for the invoice presented by Advance Handyman, dated December 10, 2018, in the amount of $1,626.00, not to be paid since the work requested was not completed. Maureen seconded the motion. No discussion. The motion passed.


Motion: Linda moved for the Board of Directors to instruct the Treasurer to transfer funds in the amount of $100,000.00, from the Operating Fund to the Reserve Fund. Maureen seconded the motion. No discussion. The motion passed.

• COA Legal Counsel – Engagement Letters: o Strichartz and Aspaas o Mark Sampath

Motion: Linda moved for the Board of Directors to engage the firm of Strichartz and Aspaas to represent the Fairway View Condominium Association as corporate counsel. Tony seconded the motion. Discussion focused on the location of the two firms (Sampath local), recommendation to support local, and the history of with Strichartz and Aspaas. The motion failed (two votes in favor and two votes not in favor).

Motion: Linda moved for the Board of Directors to engage the firm of Mark Sampath to represent the Fairway View Condominium Association as corporate counsel. Maureen seconded the motion. The motion passed. Tony abstained.

Monthly HOA Report – Joanne Olson: • New policy adopted that addresses work environment. • Article in The Villager regarding the atrium project, which owners are encouraged to

read. • BOD received a letter from a resident concerning the inequity between the women’s

workout room and the men’s workout room. Pursuant to Fair Housing Act, the rooms need to be more equitable.

• Update on Director of Golf Operations – draft of job description completed. • BOD updated their job descriptions as well. Will share with COA BOD.

2019-0024


Committee Reports:

• Welcome Committee: o Members Debra Seager and Adele White resigned. o Volunteers for the committee were solicited.


HOA Assessment Investigation Committee – Ed Lovett: • Presented report on the purpose of the committee, the instigating event, the procedure

followed by the committee, the number of meetings, the committee’s findings, and recommendations to the BOD.

Motion: Linda moved to defer the discussion on the presentation by Ed Lovett from the HOA Assessment Investigation Committee to the next Board of Directors meeting (workshop). Maureen seconded the motion. No discussion. The motion passed.

Old Business: None

New Business: None

Open Forum: • Unit #57 – Kristine Lozano:

o Inquired about block captains o Encouraged to recruit additional people to assist block captains o Recommended information be provided to owners on what the responsibilities

of a block captain. o Nominating Committee Report:

One owner has volunteered to be a candidate Two Directors willing to return (Linda Black & Fran Skinner).

o Dryer Vent Cleaning: Discussed/clarification on owner responsibility and additional fees if

coordinated by COA vendors. Consideration of the impact on the COA’s insurance (BOD response – None) Discussed responsibility for safety of buildings and insurance impact.

• Unit #108 – Dennis Marlow: o Shared comments on Schedule C, change in assessment commenced January

2019. o Purchased condo in 1998, lives in building #17. Historically, assessment was

based on square footage for an Augusta. o Assessment for 2019 based on percentage as detailed by Schedule C. Inquired as

to when square footage was used to determine the monthly assessment. o Requested copy of the legal report recommending the assessments be charged

based on Schedule C and a copy of the previous audit reports. o Stated never saw Schedule C until this year though told it was included in the

closing documents when purchased the unit. o Stated met with John Caughell of CORE to discuss the matter. o Requested unit square footage to be increased or for building 17 to be re-built to

bring the units in alignment with Schedule C.

2019-0025


• Unit #24 – Linda Black: o Requested a copy of the BOD meeting minutes in which the BOD agreed to be

responsible for the cleaning the dryer vents, to schedule for it to be done, and to be included in the budget.

o Reiterated the COA is not responsible for maintaining the dryer vents, the chimney vents, the kitchen vents, or the bathroom vents.

• Unit #8 – Sharon Heydet: o Volunteered to check the minutes. o Stated would be willing to pay the extra charge for peace of mind.

• Unit #89 – Suzanne Elward: o Supported the vent cleaning to be coordinated by the COA. o Stated would be willing to pay the extra charge for safety and security.

• Unit #77 – Brenda Norton: o Supported the vent cleaning to be coordinated by the COA.

Adjournment: Maureen moved to adjourn. Linda seconded the motion. No discussion. The motion passed. The meeting of the Board of Directors of the Fairway View COA adjourned at 2:40 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Dorothy Mullin Date: 5-23-19 Board Member /s/ Maureen Kirkpatrtrick Date: 5-23-19 Board Member

2019-0026

Apr 30, 19






















Fairway View CondominiumBalance SheetAs of April 30, 2019


2019-0027

Apr 30, 19





2019-0028

Apr 19 Jan - Apr 19



Total Income 24,279.86 97,222.89

Gross Profit 24,279.86 97,222.89

Expense5003 · Management 1,625.00 6,500.005005 · Management Accounting 1,788.13 7,152.525012 · Electric 524.51 2,260.775020 · Water/Sewer 3,300.00 13,155.585035 · Insurance 2,360.00 9,440.005065 · Trash/Hauling 1,853.45 7,297.245079 · Landscape Contract 3,900.23 15,600.695288 · Pest Control 433.60 1,331.155730 · Building Maintenance -1,528.47 1,569.655760 · Legal 0.00 531.005765 · Accounting/Audit 0.00 750.005775 · Association Operating Expenses 354.42 584.735971 · Landscape Spraying/Pruning 0.00 596.20

Total Expense 14,610.87 66,769.53





Other Expense8043 · Roofs/Gutters Reserve Exp 11,000.00 11,000.009199 · Interest Expense Construction 4,759.25 23,074.459999 · Suspense 0.00 0.00


Net Other Income 9,611.56 59,264.32

Net Income 19,280.55 89,717.68


April 2019


2019-0029





Board of Directors Meeting Thursday, May 23, 2019



Anthony Mirarchi Fran Skinner

Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc. John Caughell, CPA, C.O.R.E. Services, LLC



Secretary Report – Maureen Kirkpatrick:

• FWVCOA BOD Meeting Minutes – April 18, 2019 (Workshop), April 25, 2019, & April 25, 2019 (Special) – Read/Approve:

Motion: Maureen moved to waive the reading of the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on April 18, 2019 (Workshop meeting), April 25, 2019, and April 25, 2019 (Special meeting). Tony seconded the motion. The motion passed.

Motion: Maureen moved to accept as written the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on April 18, 2019 (Workshop meeting), April 25, 2019, and April 25, 2019 (Special meeting), respectively. Linda seconded the motion. The motion passed.

• General Rules & Regulations - Committee:

Motion: Maureen moved accept the Rules and Regulations Committee Charter as presented on May 16, 2019. Fran seconded the motion. The motion passed.

Motion: Maureen moved appoint Tom Fronk, Mary Van Sandt, Sharon Heydat, Judy Elliott, and Ed Lovett as members of the Rules and Regulations Committee. Linda seconded the motion. The motion passed.

Maureen stated the committee’s first meeting is Thursday, June 13, 2019, at 3:30 pm in the clubhouse. The goal is to prepare the document for the BOD to adopt prior to the 2019 annual membership meeting.

• FWVCOA Electronic Mail Authorization Form: o 48 authorization forms received to date

2019-0030


o Message will be sent from an email address titled [email protected]. o Body of message will include contact information.

• Block Captains: o Not much information on the matter o Need a volunteer to facilitate o No action taken on the matter


• Dorothy Mullin: Resignation from BOD: o Acknowledged her multiple years of service and voiced appreciation for her

dedication to the community and Association o Presented Dottie with flowers

• Tree Removal: o Grind stumps on or before May 31, 2019, – pending identification of the location

of the utility lines. o Chips will be removed o Required to replant only two trees, which will be scheduled for the fall to avoid

the need for a volunteer to water throughout the summer months o Bark dust to follow the planting of the trees

• Re-Sealing & Re-Striping: o Project scheduled to be completed on June 1st and June 2nd. Product to cure on

June 3rd – cautioned to remain away from the area. o Parking on SE 23rd is acceptable as is parking at the clubhouse for this short

duration should an owner need access to her/his vehicle. o Reminded to place placard on dash if elect to park in clubhouse lot. o Project is weather driven – if rains, will be rescheduled

• 2009 Exterior Stairs at Building 13: o Built of cement blocks – integral to retaining wall o Built for access by vendors only (Pest control, landscapers, meter readers, etc.) o Not built for owner access or use – workers only. o Handrail is not required – steps are to code based on original purpose (COV

representative site visit confirmation and verification of use of the concrete steps).

o Grasses will be planted in front of steps to remind owners steps are not for use. Grasses will not block access for the vendors/workers.

o One set of steps has a set of stepping stones placed in front, which will be removed and grasses planted in that area. The stepping stones will be placed in storage should the owner want to have them returned to him/her.

o Owners are to travel along the designated walkways/pathways/stairs.

• Turf Issues: o Possibly due to irrigation concerns or fertilizer burn. o Grass is not mowed at height of golf-course. Not same type of grass. It will not

look the same as the golf-course grass.

Motion: Fran moved for the Board of Directors to waive the requirement to solicit three vendors for estimates to repair the irrigation system. Linda seconded the

2019-0031

mailto:[email protected]


motion. Discussion focused on the following: Good practice – not a requirement per se, PLSI proposal was received today after a thorough two-day audit of the system, John Caughell was recognized then explained it is good practice to solicit three proposals. The motion passed (three in favor and one not in favor).

Motion: Fran moved to accept and to proceed with the proposal from Pacific Landscape Services, Inc. to repair the irrigation system as specified in the proposal at a cost of $2,613.00, with tax of $220.00, to be paid from operating and allocated to Landscape (5971). Maureen seconded the motion. The motion passed.

Motion: Fran moved to pay Pacific Landscape Services, Inc. for bark dust application at a cost of $1,662.00, with tax of $128.00, contingent on one additional proposal from another company and contingent on funding arrangements from the Finance Committee. Maureen seconded the motion. Discussion included the following: Finance Committee to identify the source of the funds for the project, inquiry as to why authorization is required, no line item for bark in the budget, possibly fund from reserve funds, and discussed the budgeting process. The motion passed.


• Dryer Vents/Chimneys/Kitchen Exhaust Vents: o To be completed alternate years – Chimney cleaning next year o Dryer vent cleaning – more complicated than expected.

New code for roof vents (old vent cover has screws and is removeable – new vent cover is riveted and will be modified to be removeable)

Some dryers do not vent to roof – vent into attic – need to be cleaned from inside the unit

Unable to make determination on procedure/process for project – pending additional research on the matter.

• Building #12: o All four foyer lights on 24 hours a day for last 35 years. o Light fixture broke about one month ago o Replacement light fixture is a motion-sensor fixture o Encouraged owners to look at the new fixture o Budget for 2020 – replace fixtures with motion-sensor lights in other buildings.

• Owner Requests for Modifications: o Building #2 – Handrails:

Motion: Tony moved to approve the CC&R project application to install handrails in building #2 foyer for units #8, #9, #10. Linda seconded the motion. No discussion. The motion passed.

o Unit #40 – Vinyl Flooring Install – Entry, Kitchen, and Dining Area:

Motion: Tony moved to approve the CC&R project application to install vinyl flooring in the entry, kitchen and dining area of unit #40. Linda seconded the motion. No discussion. The motion passed.

• Garage Renovations: o Solicited proposals from three separate companies.

Changed specs then requested the companies to resubmit.

2019-0032


One company declined Two companies submitted proposals (one included waste surrounds and

one did not include the waste surrounds, but will resubmit).

Motion: Tony moved to accept and to approve the proposal by IBI Construction for the detached garage renovation project at a cost of $150,311.87, on a conditional basis requiring resolution of contractual details. This is a reserve expenditure. Linda seconded the motion. Discussion focused on the following: A walk around will be conducted to ensure the expectations and specifications are understood by the account manager. The project includes painting, removing/replacing the gutters and downspouts, detaching the waste surrounds from the garages, and replacing the framework around the man doors and garage doors. The motion passed.

• Reserve Study: o Received two proposals – both estimates were similar in cost o Proposals were close in cost

Motion: Tony moved to approve the proposal from Regensis Reserves to complete a level one reserve study starting year 2020 at a cost of $2399.00 on a conditional basis requiring resolution of contractual details. Maureen seconded the motion. The motion passed.


• CORE Services, LLC – Presentation of Financial Status – John Caughell: John delivered a power-point presentation showing the financial status of the COA as of April 30, 2019.

o All accounts have been reconciled. o Summary of budget comparison report o Delinquent account – One outstanding – assigned to counsel o As of today, 103 owners enrolled in auto-withdrawal. CORE will reduce bill by

$350.00 per month. o Audit for YE 2017.1231 has been completed. o Audit for YE 2018.1231to be completed by August 30, 2019.

• April 2019 Financial Statements:

Motion: Fran moved to accept and to approve the financial statements as prepared by CORE Services, LLC for the month ending April 30, 2019. Tony seconded the motion. The motion passed.

Resignation of Officer – Dorothy Mullin: • Linda acknowledged that Dottie is resigning from the Fairway View COA Board of

Directors effective May 31, 2019. She voiced her appreciation for her years of service and thanked her for the opportunity for working with her.

• Dottie read her letter of resignation.

Monthly HOA Report – Joanne Olson: • Director of Golf Operations:

o Position posted o Shared selection process o Goal to select a new director by end of June 2019.

2019-0033


• Atrium Project: o Encouraged owners to read all of the information o Ballot is due on June 17, 2019, by 4:30 pm o Goal is to have the tally by the end of the month

Committee Reports:

• Welcome Committee: o Sharon Heydet provided a report. o Scheduled to meet two new owners.


Old Business: Discussed earlier in the meeting.

New Business: • Community Garage Sale – August 3, 2019

o Recommended a communal garage sale o Solicited a chair for the event

Open Forum: • Unit #29 – Deb Seager:

o Inquired about the framework around her slider door o Pending a visual assessment o Resolution next week

Adjournment: Maureen moved to adjourn. Linda seconded the motion. No discussion. The motion passed. The meeting of the Board of Directors of the Fairway View COA adjourned at 2:11 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Linda Black Date: 6-27-19 Board Member /s/ Maureen Kirkpartrick Date: 6-27-19 Board Member

2019-0034

May 31, 19






















Fairway View CondominiumBalance SheetAs of May 31, 2019


2019-0035

May 31, 19





2019-0036

May 19 Jan - May 19


4110 · Interest Revenue - Operating 9.73 52.974200 · Association Assessment Operatin 24,272.92 121,364.604220 · Miscellaneous Income -0.06 87.91

Total Income 24,282.59 121,505.48

Gross Profit 24,282.59 121,505.48

Expense5003 · Management 1,625.00 8,125.005005 · Management Accounting 1,788.13 8,940.655012 · Electric 392.06 2,652.835020 · Water/Sewer 3,313.85 16,469.435035 · Insurance 2,360.00 11,800.005065 · Trash/Hauling 1,921.17 9,218.415079 · Landscape Contract 3,900.23 19,500.925111 · Reserve Study 750.00 750.005288 · Pest Control 0.00 1,331.155730 · Building Maintenance 370.73 1,940.385760 · Legal 0.00 531.005765 · Accounting/Audit 5,000.00 5,750.005775 · Association Operating Expenses 367.60 952.335971 · Landscape Spraying/Pruning 0.00 596.20

Total Expense 21,788.77 88,558.30





Other Expense8043 · Roofs/Gutters Reserve Exp 23,424.59 34,424.599199 · Interest Expense Construction 4,877.00 27,951.459999 · Suspense 0.00 0.00


Net Other Income -6,189.87 53,074.45

Net Income -3,696.05 86,021.63


May 2019


2019-0037





Board of Directors Meeting Thursday, June 27, 2019


1:00 pm Board of Directors: Linda Black Maureen Kirkpartrick



Doug McLain, CPA, C.O.R.E. Services, LLC

Unit Owners: Ed Lovett Dorothy M Potts Dolores Hodgson Sharon Heydet Kate Lock Mac Stevens

Rob Fleskes Chuck Harless Bobby Perry Peter Ekstrom Dennis E. Marlowe Paul Burnett Jim Vigen Michele Wheeler Debbie Seager Michelle Bell Suzanne Elward M. Van Sandt M. J. Haas Ursula Kleinpeter Elsie Neal


Establishment of a Quorum: A quorum was established with four of the five Directors present when the meeting was called to order.

Resignation of Director – Dorothy “Dottie” Mullin:

Motion: Tony moved for the Fairway View Condominium Board of Directors accept the resignation of Dottie Mullin from the Board of Directors. Maureen seconded the motion. The motion passed.

Appointment of Director – Ed Lovett:

Motion: Tony moved for the Fairway View Condominium Board of Directors to appoint Ed Lovett to the Board of Directors to fulfill the term vacated by Dottie Mullin. Linda seconded the motion. The motion passed.

Designation of Officers:

Motion: Tony moved to re-designate the officers of the Fairway View Condominium Board of Directors with Linda Black as Chairperson and Ed Lovett as Treasurer and all other officers to remain the same for the remaining term. accept the resignation of Dottie Mullin from the Board of Directors. Fran seconded the motion. The motion passed.

2019-0038



• FWVCOA BOD Meeting Minutes – May 16, 2019 (Workshop) & May 23, 2019 – Read/Approve:

Motion: Maureen moved to waive the reading of the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on May 16, 2019 (Workshop meeting) and April 25, 2019. Tony seconded the motion. The motion passed.

Motion: Maureen moved to accept as written the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on May 16, 2019 (Workshop meeting) and May 23, 2019, respectively. Tony seconded the motion. The motion passed.

• General Rules & Regulations - Committee: o Committee has met o Currently updating the 2017 draft o Goal to have the BOD approval soon

• FWVCHOA Email Distribution List: o Owners emailed the BOD minutes and the monthly financials o Encouraged the members to submit the authorization form to NWME to be

added to the list o Reminded members the minutes will be disbursed after the BOD has had an

opportunity to review


• CORE Services, LLC – Presentation of Financial Status – John Caughell: John delivered a power-point presentation showing the financial status of the COA as of May 31, 2019.

o All accounts have been reconciled o Summary of budget comparison report o Delinquent account – One in legal collections o As of today, 102 owners enrolled in auto-withdrawal o Audit for YE 2018.1231 commencing o Budget meeting held to begin preparing the budget for the year-ending

December 31, 2020

• May 2019 Financial Statements:

Motion: Linda moved for the Board of Directors to accept and to approve the financial statements as prepared and presented by CORE Services, LLC for the month ending May 31, 2019. Fran seconded the motion. The motion passed.

• Pavement Maintenance and Repair Project:

Motion: Linda moved for the Board of Directors to approve payment of $9,437.30 to Pavement Maintenance, Inc. from Reserve Fund for invoice #518557. Fran seconded the motion. The motion passed.

2019-0039


• Richardson Wright – Payment Authorization:

Motion: Linda moved for the Board of Directors to approve payment of $1,645.00 to Richardson Wright for their outstanding invoice for services rendered. Tony seconded the motion. The motion passed.

• Mutual of Omaha Payment: o Principal payment of $46,769.10 o New balance $1,374,351.36 o Will re-amortize after another principal payment around $45,000.00

• Waste Connections Refund: o Reviewed billing – found on invoice two gate access charges - $32.12 per month o Charges stopped – refunded $455.88 for charges in 2018

• CORE Services, LLC – Reduction in Fee: o Reduction of $300.00 plus o Thanked all who have opted for auto-withdrawal o Will re-amortize after another principal payment around $45,000.00

• Finance Committee: o Started budget process for year-ending December 31, 2020 o Will continue on saving money o Will continue to live within the operating budget o Working with the vendors for the best bids and contracts o Focus on increasing Reserve Funds


• Pacific Landscape Services, Inc (Est. #903215) Evaluate the Irrigation System:

Motion: Fran moved to ratify the decision rendered by the Board of Directors unanimously by electronic mail to accept the proposal from Pacific Landscape Services, Inc. to evaluate the irrigation system at a cost of $1,615.00, not including tax, and for the project to be paid from Reserve Funds. Maureen seconded the motion. The motion passed.

• Bark Dust Project: o Pending completion of the garage surround project.

• Irrigation System & Irrigation System Repair: o Pending completion of the garage surround project o Irrigation on three days week – anticipate savings on water bill

• Landscape Committee: o Recommended changing the make-up of the committee

BOD Director liaison to the committee Mirror “Block Captain” idea – volunteers monitor landscape near their

respective units o LC take advantage of the services provided by NWME o Working with Leslie to create/draft process/procedure for the committee

2019-0040



• Owner Requests for Modifications: o Unit #92 – Vinyl Flooring Install – Entry, Kitchen, and Dining Area:

Motion: Tony moved to approve the CC&R project application to install vinyl flooring in unit #92. Linda seconded the motion. Discussion focused on the sound-proofing requirement which was satisfied with the stipulation that additional insulation/padding be installed. The motion passed.

• Garage Surround Project: o IBI awarded contract o Materials delivered o Boards to be replaced - marked o Power-washing completed o Waste surrounds not included – not within budget – may need to study them o Requested a committee be created to study the waste surrounds with the goal

of possibly reducing cost by re-designing, eliminating one/two, or other suggestions.

• Dryer Vent Cleaning: o Correct way is to clean from inside only o Cleaning from outside is inadequate and unsafe o Draft a policy explaining the process for cleaning – then unit owner responsibility o Possible idea – COA purchases equipment to be used by unit owner or unit

owner’s vendor

• Reserve Study: o Awarded contract to Regenesis o Meeting with a rep tomorrow afternoon, Friday, June 28, 2019 o Original contract required a four-year commitment – able to negotiate the low-

rate for a one-year contract o Recommendation to proceed with Regenesis will be based on several factors

Monthly HOA Report – Joanne Olson: • Atrium Project:

o Approved by the members o Project scheduled to begin September 2019, dependent on pool closure date o Revisiting payment schedule – possibly ease financial burden

• Women’s Equipment Room: o Looking at possibilities o Project is progressing

Committee Reports:

Motion: Linda moved to appoint Judy Elliott and Sharon Heydet to the Fairway View COA Welcome Committee. Maureen seconded the motion. The motion passed.

• Welcome Committee: o Sharon Heydet provided a report. o Scheduled to meet two new owners.

2019-0041


• Sunshine Committee Report: o Jean Haas provided a report o One card was sent to unit #117

FWVCOA BOD Workshop Meeting: • Workshop meeting is a BOD meeting • Discussion and deliberation is conducted – no action taken on the matters • Invited to attend the meetings – Third Thursday of every month at 1:00 pm in the Arts &

Crafts room. • Owners able to speak – will be acknowledged • Meeting information announced in The Villager

Adjournment: Linda moved to adjourn. Maureen seconded the motion. No discussion. The motion passed. The meeting of the Board of Directors of the Fairway View COA adjourned at 1:48 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Linda Black Date: 7-25-19 Board Member /s/ Maureen Kirkpatrick Date: 7-25-19 Board Member

2019-0042

Jun 30, 19




Other Current Assets1100 · Owner Past Due Receivable 6,919.851110 · Regular Assessment Receivable 237,798.481120 · 2018 Special Assmt Receivable 262,899.741130 · 2016 Special Assmt Receivable 1,419,240.571140 · Accrued Interest on 2016 SA 3,727.371150 · Deferred Imputed Interest -27,441.001210 · Prepaid Insurance 2,398.001230 · Owner Charge for Collection 375.00



Fixed Assets1420 · Interfund - Operating -182,392.481421 · Interfund - Reserve 182,392.48

Total Fixed Assets 0.00














Fairway View CondominiumBalance SheetAs of June 30, 2019


2019-0043

Jun 30, 19





2019-0044

Jun 19 Jan - Jun 19



Total Income 24,280.37 145,785.85

Gross Profit 24,280.37 145,785.85

Expense5003 · Management 1,625.00 9,750.005005 · Management Accounting 1,430.50 10,371.155012 · Electric 579.65 3,232.485020 · Water/Sewer 8,318.42 24,787.855035 · Insurance 2,360.00 14,160.005065 · Trash/Hauling 1,921.17 11,139.585079 · Landscape Contract 3,900.23 23,401.155111 · Reserve Study 0.00 750.005288 · Pest Control 433.60 1,764.755730 · Building Maintenance 551.03 2,491.415760 · Legal 0.00 531.005765 · Accounting/Audit 0.00 5,750.005775 · Association Operating Expenses 70.70 1,022.975971 · Landscape Spraying/Pruning 2,330.60 2,926.80

Total Expense 23,520.90 112,079.14

Net Ordinary Income 759.47 33,706.71


4900 · Association Assessment Reserve 15,360.16 92,160.964901 · Interest Revenue-Reserve 1,107.56 1,728.244906 · New Buyers Fee- Reserve Assess 1,000.00 5,000.004910 · Speical Assessment Construction 150,311.87 150,311.874911 · Special Assessment Interest Rev 5,144.96 31,120.974913 · Imputed Interest on 2018 SA 1,280.00 9,333.00


Other Expense8013 · Reserve Garage Major Repair 150,311.87 150,311.878043 · Roofs/Gutters Reserve Exp 0.00 34,424.599199 · Interest Expense Construction 4,538.17 32,489.629999 · Suspense 0.00 0.00


Net Other Income 19,354.51 72,428.96

Net Income 20,113.98 106,135.67


June 2019


2019-0045





Board of Directors Meeting Thursday, July 25, 2019

Fairway Village Clubhouse – Vancouver Room 15509 SE Fernwood Drive, Vancouver WA 98683

1:00 pm Board of Directors: Linda Black Maureen Kirkpartrick Ed Lovett



Unit Owners: Art Lessard Dorothy M Potts Dolores Hodgson Sharon Heydet Kate Lock Diane Nolan

Rob Fleskes Kristine Lozano Bobby Perry Peter Ekstrom Sheila Fernandez Nan Williams Arlene McAleer Michele Wheeler Debbie Seager Michelle Bell Suzanne Elward Mary Van Sandt Linda Brackett Ursula Kleinpeter Pat Reiter




• FWVCOA BOD Meeting Minutes – June 20, 2019 (Workshop) & June 27, 2019: o Motion: Maureen moved to waive the reading of the minutes for the meeting of

the Board of Directors of the Fairway View Condominium Association held on June 20, 2019 (Workshop meeting) and June 27, 2019. Tony seconded the motion. The motion passed.

o Motion: Maureen moved to accept as written the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on June 20, 2019 (Workshop meeting) and June 27, 2019, respectively. Tony seconded the motion. The motion passed.

• General Rules & Regulations - Committee: o Committee has met, reviewed the work completed in 2017, suggested edits o Edits provided to BOD o Motion: Maureen moved for a special meeting of the Board of Directors of the

Fairway View COA to be held on Thursday, August 8, 2019, at 1:00 pm in the

2019-0046


Vancouver Room for the purpose of reviewing the edited version of the rules and regulations. Ed seconded the motion. The motion passed.

Finance Report – Ed Lovett/Linda Black:

• CORE Services, LLC – Presentation of Financial Status – John Caughell, CORE Services, LLC:

o Presentation of financial reports as of June 30, 2019 o Finance Committee met reviewed financials and budget

Budget surplus in some line-items Anticipated overage in utilities (water usage)

o 13 units with new owners o Garage renovation project recorded in books for tracking purposes

On target for budget To date, no change orders

o Discussed re-amortization of Mutual of Omaha loan o Delinquent account – One in legal collections – lien to be recorded at end of

month o As of today, 101 owners enrolled in auto-withdrawal o Audit for YE 2018.1231 – engagement letter for BOD to review and sign o Budget for year-ending 2020-12-31 in planning o Motion: Ed moved to accept and to approve the financial statements as

prepared and presented by CORE Services, LLC for the month ending June 30, 2019. Maureen seconded the motion. The motion passed.

• Mutual of Omaha Loan – Linda Black: o Principal payment in the amount of $80,820.36 remitted o Monthly payment approximately $11,000.00 per month o Loan balance approximately 1.3 million o Re-index in 2020 – possible increase in interest will cause increase in monthly

payments o Encouraged owners to pay-off balance if possible

• Waste Connections Credit – Linda Black: o Received o Credit on this month’s bill

• Funds Transfer – Linda Black: o Transfer from reserve account to Riverview Trust Company - $350,000.00 o Increase in interest


• Garage Surround Project: o Project progressing o Issue with garage doors – loosen to replace the surround – crew to re-install o Onsite today o Almost complete – anticipate complete in mid-August

• Reserve Study: o Met with Regenesis representative on Tuesday o No report as of yet – anticipate to receive in early August

2019-0047


• Owner Notifications for Maintenance: o Building #15 – Unit #95 – Water Damage on Ceiling from Leak in Roof: Owner to

provide additional information. o Building #8 – Entry Door: Improperly installed – will be repaired o Multiple Reports of Lights Out:

Possibly due to the garage renovation project – will monitor Garage #35 - unable to repair light – temporary light installed.

• Ad Hoc Committee – Waste Surrounds: o Not included in garage renovation project o Members have met to study the matter o Motion: Tony moved for an ad hoc committee be formed to study the most

effective way to rebuild the waste surrounds and for Chuck Harless, Rudy Lozano, Pete Eckstrom, and Rob Fleskes to be appointed to the committee. Maureen seconded the motion. Discussion focused on the recommendation the committee also consider reducing the number of surrounds, if possible. The motion passed.

• Dryer Vent Cleaning: o Owner responsible for cleaning the dryer vents o Procedure created for owners to follow to ensure cleaned properly o Motion: Tony moved for the unit owners to be required to have their dryer vents

cleaned by December 31, 2019, and for the owners to provide a signed form verifying the vent was cleaned per the procedure outlined on the form. Ed seconded the motion. Discussion focused on the deadline (too soon) and the proposed fine for non-compliance. Tony moved to withdraw the motion and to table the matter. Maureen seconded the motion. Discussion focused on the reason past cleaning was not acceptable, the uncertainty as to the location where the dryer vents exit for the ground floor units. The motion passed.


• Common Area Trees: o Met with Arborscape o Information will be used when preparing the budget for 2020 o Limbs must be pruned away from the siding to avoid negating the warranty o Replacement trees will need to be planted in fall of 2019

Will work with City of Vancouver - like for like New trees will need to be monitored and watered Solicited unit owner volunteers to assist with watering the new trees

• Water Usage Concern: o Possible small leak in irrigation – not tending to system pending conclusion or

almost conclusion of garage renovation project o Will discuss with PLSI possibly deferring irrigation project to 2020

• Garbage Cans: o Reminded owners not to over-fill the containers – attracts rodents o Locate a container that is not full

2019-0048


• Bark Dust Project: o Received proposals from Pacific Landscape Services, Inc. and Valley West

Landscapes o Valley West Landscapes – more areas – better proposal o Funds to be allocated in 2020 budget for bark dust – additional areas next year o Remove the plants marked for removal before installing bark dust o Motion: Fran moved for the Board of Directors to accept and to proceed with

estimate #7938 from Valley West Landscapes for bark dust to be installed in eleven selected beds at a cost of $1,720.31, including tax, with the project to be paid from Reserve Funds and allocated to Bark Dust. Linda seconded the motion. The motion passed.

Monthly HOA Report – Joanne Olson (absent) – Linda Black Presented:

• Atrium Project: o Permits submitted and contract signed o Project scheduled to begin September 2019, dependent on pool closure date o Linda reported the rock in the atrium was available

Recommended having it moved to the “No Parking” location – no cost to COA

Create a committee to identify where to locate the rock – decision by September 2019

• Exercise Room: o Association in violation of Fair Housing Act o Encouraged owners to attend the Clubhouse Committee meetings

• Budget Meeting: o Townhall meetings scheduled – September 25, 2019, at 7:00 pm & October 3,

2019, at 1:00 pm o Encouraged owners to attend the meetings

Business:

• Safety Alert: o Reminded to keep slider doors closed and locked, garage doors closed and

locked, and cars locked o Cautioned owners to be vigilant

• Neighborhood Watch: o Discussed safety concern should a natural disaster occur o Recommend to reactivate it o If interested, contact Linda Black

Committee Reports:

• Welcome Committee – Sharon Heydet: o Met with two new owners – Unit #7 and unit #56 o Scheduled to meet with the new owner of Unit #47

• Sunshine Committee Report: No report

2019-0049


Adjournment: Linda adjourned the meeting of the Board of Directors of the Fairway View COA at 1:55 pm.

Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Linda Black Date: 8/22/19 Board Member /s/ Maureen Kirkpatrick Date: 8/22/19 Board Member

2019-0050

Jul 31, 19




Other Current Assets1100 · Owner Past Due Receivable 6,853.311110 · Regular Assessment Receivable 198,165.401120 · 2018 Special Assmt Receivable 248,270.601130 · 2016 Special Assmt Receivable 1,390,727.271140 · Accrued Interest on 2016 SA 3,972.611150 · Deferred Imputed Interest -26,277.001210 · Prepaid Insurance 38.001230 · Owner Charge for Collection 775.00


















Fairway View CondominiumBalance SheetAs of July 31, 2019


2019-0051

johnc

Approved

Jul 31, 19

Equity3061 · Prior Year Operating Fund Balan -82,723.003062 · Prior Year Reserve Fund Balanac 643,934.9732000 · Unrestricted Net Assets -336.00Net Income 119,510.52




2019-0052

Jul 19 Jan - Jul 19



Total Income 24,278.48 170,064.33

Gross Profit 24,278.48 170,064.33

Expense5003 · Management 1,625.00 11,375.005005 · Management Accounting 1,430.50 11,801.655012 · Electric 871.55 4,104.035020 · Water/Sewer 5,000.00 29,787.855035 · Insurance 2,360.00 16,520.005065 · Trash/Hauling 1,465.29 12,604.875079 · Landscape Contract 3,900.23 27,301.385111 · Reserve Study 0.00 750.005126 · Common Area Maintenance/Repair 930.07 930.075288 · Pest Control 0.00 1,764.755730 · Building Maintenance 227.64 2,719.055760 · Legal 0.00 531.005765 · Accounting/Audit 0.00 5,750.005775 · Association Operating Expenses 214.20 1,237.175971 · Landscape Spraying/Pruning 3,333.30 6,260.10

Total Expense 21,357.78 133,436.92



4900 · Association Assessment Reserve 15,360.16 107,521.124901 · Interest Revenue-Reserve 12.93 1,741.174906 · New Buyers Fee- Reserve Assess 3,000.00 8,000.004910 · Speical Assessment Construction 0.00 150,311.874911 · Special Assessment Interest Rev 4,892.53 36,013.504913 · Imputed Interest on 2018 SA 1,164.00 10,497.00


Other Expense8013 · Reserve Garage Major Repair 0.00 150,311.878043 · Roofs/Gutters Reserve Exp 0.00 34,424.598067 · Asphalt Sealcoat 9,437.30 9,437.309199 · Interest Expense Construction 4,538.17 37,027.799999 · Suspense 0.00 0.00


Net Other Income 10,454.15 82,883.11

Net Income 13,374.85 119,510.52


July 2019


2019-0053

Fairway View COA

Board of Directors – Special Meeting

Thursday, August 8, 2019

Fairway Village Clubhouse

Board of Directors: Linda Black, Anthony Mirarchi, Fran Skinner, Ed Lovett and Maureen Kirkpatrick

Unit Owners Present: David Williams, Mary Van Sandt, Peter Eckstrom, Dennis Marlow, John Jolma, Gretchen Hummels, Ernie Norton, Brenda Norton, Chuck Harless, Mac Stevens, Rob Fleskes, Michelle Bell, Tom Fronk, Sharon Heydet, and Noreen Collins.


Establishment of a Quorum: A quorum was established with five of the Directors present.

The Board read and reviewed the current draft of the General Rules and Regulations submitted by the Committee that was assigned this project. The Committee reviewed the draft of 2017 of the version that is now in use from August 1994.

The entire document was reviewed. No action was taken yet. This review will be summarized and next steps discussed at next Workshop Meeting on August 15, 2019.

Adjournment: Linda adjourned the meeting at 2:55 pm.

Written by: Maureen Kirkpatrick, Secretary.

Approved by:

__/s/ Linda Black_______________________ _____8/22/19_______________

Board Member Date

___/s/ Muareen /kirkpatrick______________ ______8/22/19______________

Board Member Date

2019-0054





Board of Directors Meeting Thursday, August 22, 2019


1:00 pm Board of Directors: Linda Black Maureen Kirkpartrick Ed Lovett

Anthony Mirarchi Fran Skinner Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc. John Caughell, CPA, C.O.R.E. Services, LLC Owners: Art Lessard Dorothy M Potts Kate Lock Diane Nolan Kristine Lozano Nan Williams Bobby Perry Arlene McAleer Michele Wheeler Suzanne Elward Michelle Bell Mary Van Sandt

Linda Brackett Ursula Kleinpeter Pat Reiter Tom Fronk Ernie Norton Brenda Norton Judy Elliott Noreen Collins M. Jean Haas

Call to Order: 1:05 pm Establishment of a Quorum: A quorum was established with five of the five Directors present when the meeting was called to order. Finance Report – Ed Lovett:

• CORE Services, LLC – Presentation of Financial Status – John Caughell, CORE Services, LLC:

o Presentation of financial reports as of July 31, 2019 o Finance Committee met reviewed financials and budget

Garages Exterior Project - pending Water usage expenses still of concern Budget comparison – basically on budget

o Year-to-date 14 units with new owners o Special Assessments

2018 – Collections ahead of projections 2016 – Balance paid down $300,000.00

o Discussed re-amortization of Mutual of Omaha loan o Delinquent account – One in legal collections – lien to be recorded at end of

month o As of today, 97 owners enrolled in auto-withdrawal – below ceiling o Budget for year-ending 2020-12-31 in final planning stages

2019-0055


o Audit for YE 2018.1231 – pending o Motion: Ed moved to accept and to approve the financial statements as

prepared and presented by CORE Services, LLC for the month ending July 31, 2019. Maureen seconded the motion. No discussion. The motion passed.

o Motion: Ed moved for the Board of Directors to approve the Newman & Associations CPA firm as the auditor for the 2018 financial statements. Maureen seconded the motion. No discussion. The motion passed.

• Recommendation/authorization for legal services:

o Discussed the rules and regulations document o Discussed the conflict between the Fairway View COA bylaws and CC&Rs and the

Fairway Village HOA governing documents o Motion: Ed moved for the Board of Directors to authorize the expenditure up to

$3,500.00 to explore questions pertaining to the rules, CC&Rs, and bylaws to ensure there is not conflicting information being made available to the owners. Maureen seconded the motion. Discussion focused on the sharing the notes from the Rules & Regulations Committee with the attorney. John of CORE Services was acknowledged then provided comment. Rules & Regulations Committee notes to be provided to attorney as well as all other governing documents. The motion passed.

• Vendor contracts/Budget Status:

o FWVCOA 2020 Budget Committee has addressed the operating and reserve budgets Pending reserve study results

o No action or discussion on vendor contracts Secretary Report – Maureen Kirkpatrick:

• FWVCOA BOD Meeting Minutes – July 18, 2019 (Workshop), July 25, 2019, & August 8, 2019 (Special):

o Motion: Maureen moved to waive the reading of the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on July 18, 2019 (Workshop meeting), July 25, 2019, and August 8, 2019 (Special meeting). Fran seconded the motion. The motion passed.

o Motion: Maureen moved to accept as written the minutes for the meeting of the Board of Directors of the Fairway View Condominium Association held on July 18, 2019 (Workshop meeting), July 25, 2019, and August 8, 2019 (Special meeting), respectively. Fran seconded the motion. The motion passed.

• General Rules & Regulations Document:

o Motion: Maureen moved to delay work on the current draft of the Fairway View COA Rules & Regulations document until the attorney has reviewed the CC&Rs, the bylaws, and the Rules & Regulations Committee’s comments. Ed seconded the motion. The motion passed.


• Garage Surround Project: o Project progressing – exterior painting, gutters, and lights anticipated to be all

installed by end of August or first week of September

2019-0056


o One change order (yet to be received) to replace rotten barge boards on the garages

• Dryer Vent Cleaning:

o Motion: Tony moved that the unit owners are required to have their respective dryer vents cleaned in the manner described in the verification document that is part of this motion. This document, or revised update, must be signed and returned to the property manager by the dated declared in the document. Maureen seconded the motion. The motion passed.

• Owner Request for Modification:

o Building #77 – Blind Installation: Motion: Tony moved for the CC&R application from Ernie and Brenda

Norton to install blinds be approved for unit #77. Fran seconded the motion. Discussion focused on the method of receipt of the request (electronically), availability of proper form in clubhouse, re-submit on proper form. The motion passed.

Owner to place project request on proper application

• Reserve Study: o Met with Michael Stewart of Regenesis on August 21, 2019 o Walked the property o Anticipate receiving a draft of the report by next week


• Landscape Committee: o Motion: Fran moved to appoint Judy Elliott as the Landscape Committee liaison

to the Board of Directors and Pacific Landscape Services, Inc. Maureen seconded the motion. The motion passed.

• Irrigation System:

o Damage to system from real estate sign posts o Discussion ongoing as to how to address the damage o Received report that several sprinkler heads not working properly – working with

PLSI to get repaired o Considering hiring a vendor who focuses on irrigation systems

• Tree Replacement:

o Replacement trees identified – location to be determined o Identified additional trees to be removed – too close to buildings, declining

health o All of the trees removed this year have had replacement trees planted

• Bark Dust Project:

o Next year budget more generous o Areas done this year were those that were highly visible o Goal for project to be completed sooner in the year

• Resignation from Fairway View COA Board of Directors:

o Announced resignation

2019-0057


o Stated Ernie Norton has volunteered to serve through the end of the year o BOD voiced appreciation for all of her service to the community o Motion: Maureen moved to acknowledge and to accept Fran Skinner’s

resignation from the Board of Directors of the Fairway View COA to be effective at the adjournment of the BOD meeting. Tony seconded the motion. Discussion focused on the process for appointing a new Director. The motion passed.

Business:

• Solicitation of Volunteers: o Listed COA committees and possible committees in need of members o Committees integral part of the COA o Encourage to speak to a Director if inclined to volunteer

• Window Washing Project:

o Contacted three companies – two provided proposals, one declined o Quality Window Washing, LLC (estimated $4600.00 – exterior window panes,

slider windows, screens, and foyer windows) o All-Clean (estimate $9,476.00 – did not include foyer windows) o Motion: Ed moved to accept the bid for window cleaning from Quality Window

Cleaning, LLC in the amount of $4,600.00, plus tax of $386.40, for an amount not to exceed $5,000.00. Maureen seconded the motion. The motion passed.

o Project to be scheduled mid-September Monthly HOA Report – Joanne Olson:

• Budget YE 2020.12.31: o BOD approved along with reserve study – increase of assessment - $506.00 per

person – due to need to remain competitive with employee salaries and aging of the village.

o Approved money to prune the pear trees, to paint exterior of clubhouse, and to re-plaster the pool.

o Special assessment – 95 accounts unpaid representing a $33,000.00 outstanding balance

• FWVCOA BOD Report to HOA BOD:

o Linda provided an excellent report to the HOA BOD

• Exercise Room: o Project is not an easy fix o Focus is the need to address gender neutral concern and accommodations for

individuals with disabilities Committee Reports:

• Welcome Committee – Judy Elliott: o Confirmed FWVCOA Maintenance Modification form is in new owner packet o Met with three new owners – Unit #44, unit #47, and unit #50 o Aware of two new members – awaiting notification

• Sunshine Committee Report: No report

2019-0058


Adjournment: Linda adjourned the meeting of the Board of Directors of the Fairway View COA at 2:15 pm. Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Maureen Kirkpatrick Date: 9/26/19 Board Member /s/ Ed Lovett Date: 9/26/19 Board Member

2019-0059

Aug 31, 19




Other Current Assets1100 · Owner Past Due Receivable 6,739.381110 · Regular Assessment Receivable 158,532.321120 · 2018 Special Assmt Receivable 230,643.711130 · 2016 Special Assmt Receivable 1,343,795.851140 · Accrued Interest on 2016 SA 3,739.131150 · Deferred Imputed Interest -25,167.001210 · Prepaid Insurance 38.001230 · Owner Charge for Collection 800.00












Other Current Liabilities2040 · Insurance Contract 1,939.212050 · Accrued Utilities 5,953.942070 · Accrued vendor invoices 149.772210 · Deferred Assessments 158,532.362220 · Prepaid Operating Assessments 14,778.242230 · Deferred Special Assessment Rev 319,688.132250 · Refundable SA for sold 3,148.48







As of August 31, 2019


2019-0060

Aug 31, 19





2019-0061

Aug 19 Jan - Aug 19



Total Income 24,285.56 194,349.89

Gross Profit 24,285.56 194,349.89

Expense5003 · Management 1,625.00 13,000.005005 · Management Accounting 1,430.50 13,232.155012 · Electric 600.00 4,704.035020 · Water/Sewer 5,500.00 35,287.855035 · Insurance 0.00 16,520.005065 · Trash/Hauling 2,000.00 14,604.875079 · Landscape Contract 3,900.23 31,201.615111 · Reserve Study 0.00 750.005126 · Common Area Maintenance/Repair 0.00 930.075288 · Pest Control 433.60 2,198.355730 · Building Maintenance 0.00 2,719.055760 · Legal 1,645.00 2,176.005765 · Accounting/Audit 0.00 5,750.005775 · Association Operating Expenses 79.50 1,316.675971 · Landscape Spraying/Pruning 0.00 6,260.10

Total Expense 17,213.83 150,650.75



4900 · Association Assessment Reserve 15,360.16 122,881.284901 · Interest Revenue-Reserve 1,101.38 2,842.554906 · New Buyers Fee- Reserve Assess 3,000.00 11,000.004910 · Speical Assessment Construction 0.00 150,311.874911 · Special Assessment Interest Rev 4,543.39 40,556.894913 · Imputed Interest on 2018 SA 1,110.00 11,607.00


Other Expense8013 · Reserve Garage Major Repair 0.00 150,311.878033 · Landscape-Reserve 1,720.31 1,720.318043 · Roofs/Gutters Reserve Exp 0.00 34,424.598067 · Asphalt Sealcoat 0.00 9,437.309199 · Interest Expense Construction 4,355.67 41,383.469999 · Suspense 0.00 0.00


Net Other Income 19,038.95 101,922.06

Net Income 26,110.68 145,621.20


August 2019


2019-0062

2019-09-21 Fairway View COA Board of Directors Meeting Minutes - Special Page 1 of 1




Board of Directors Meeting – Special Thursday, September 12, 2019


Board of Directors: Linda Black Ed Lovett

Anthony Mirarchi Maureen Kirkpatrick Owners: Art Lessard Dorothy M Potts Kate Lock Diane Nolan Delores Hodgson Sheila Fernandez Sharon Heydet Michele Wheeler Mary Van Sandt Ursula Kleinpeter Brenda Norton Judy Elliott M. Jean Haas Marge Weddel Kathy Strata Marge Carlson

Judy Mason Judy Head Mac Stevens Charles Harless Roberta Causgrove

Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc. John Caughell, C.O.R.E. Services, LLC Call to Order: 3:02 pm Establishment of a Quorum: A quorum was established with four of the five Directors present. Fairway View COA – 2020 Budget:

Motion: Ed moved for the Board of Directors to accept the budget recommendations and to adopt the budget for the year ending December 31, 2020, as prepared by the finance committee and C.O.R.E Services, LLC. Tony seconded the motion. Discussion focused on dryer vent cleaning, if projects, which are owner responsibility, could be added to the budget (John Caughell of CORE was recognized and provided clarification then stated yes). The motion passed.

Adjournment: 3:10 pm. Written by: Leslie Willey, Northwest Management Exclusive, Inc. Approved By: /s/ Maureen Kirkpatrick Date: 9/26/19 Board Member /s/ Ed Lovett Date: 9/26/19 Board Member

2019-0063

Fairway View Condominium AssociationFiscal Year 2020Operating Plan for Members

2018 2019 2020Operating Expenses- Budget

Management 25,200 20,000 34,000 Legal and Professional 7,500 44,500 14,000 Utilities 76,000 81,000 82,800 Contingency - - 2,500 Bad Debt - - 1,500 Total for Apartment and Garage Structures 33,500 33,500 23,000 Total for Parking, Paving and Sidwalks 5,700 5,200 8,000 Total for Landscaping 59,200 62,700 67,000 Contingency - - - Insurance 83,285 48,000 56,000 Carryforward available - - -

Total Operating Expenses- Budget 290,385 294,900 288,800

Operating Fund Increase- Budget -$

Operating Income- BudgetREPAIR/MAINTENANCE REIMBURSMENT 3,600$ 3,600$ -$ INTEREST REVENUE-OPERATING 25 25 25 ASSOCIATION ASSESMENT-OPERATING 286,760 291,275 288,775

Total Operating Income- Budget 290,385 294,900 288,800

8 of 13

2019-0064

Fairway View Condominium AssociationFiscal Year 2020Reserve Plan for Members

2018 2019 2020Reserve Fund Expenses- Budget

Total for Apartment and Garage Structures 470,000 145,000 163,000 Total for Parking, Paving and Sidwalks 20,000 20,000 37,000 Total for Landscaping 11,500 5,000 21,500 Contingency 10,000 -

Total Reserve Expenses- Budget 511,500 170,000 221,500

Reserve Fund Increase- Budget 427,922$ 22,922$ (5,516)$

Reserve Income- BudgetASSOCIATION ASSESSMENT-RESERVE 934,322$ 184,322$ 200,000$ Interest Income 2,100 2,600 9,984 NEW BUYERS FEE-RESERVE ASSESSMENT 3,000 6,000 6,000

Total Reserve Income- Budget 939,422 192,922 215,984

* A reserve study that meets the requirements of RCW 64.90.550 has been performed, but is still in draft form. The per unit reserve funding deficit is based on the information in the reserve study draft and the Association's projected reserve budget.

9 of 13

2019-0065

Fairway View Condominium AssociationFiscal Year 2020Assessments per Unit

Reserve Fund Deficit Total

Total Proposed Annual

Assessment

Fully Funded Reserve

Fund

Projected Ending

Reserve Fund2019 Annual Assessment

Operating 288,775 291,275$ Reserve $ 200,000 184,322$

$ 1,280,516 $ 488,775 $ 2,000,000 $ 719,484 475,597$

Monthly Monthly Monthly2019 2020 2020

Unit No.Allocation

%

Reserve Fund Deficit Per Unit

(information Only)

Proposed Assessment Per

Unit

Operating Assessment

per Unit

Reserve Assessment

per Unit

Combined Minimum Monthly Payment

Increase to Minimum

Monthly Payment

Combined Minimum

Monthly Payment 1 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 2 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 3 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 4 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 5 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 6 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 7 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 8 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 9 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$

10 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 11 0.65% 8,323$ 3,177.04$ 1,877.04$ 1,300.00$ 257.62$ 7.14$ 264.75$ 12 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 13 0.65% 8,323$ 3,177.04$ 1,877.04$ 1,300.00$ 257.62$ 7.14$ 264.75$ 14 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 15 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 16 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 17 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 18 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 19 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 20 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 21 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 22 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$

2020 2020Annual Reserve Funding Annual Operating Funding

Explanation of Change in Monthly Dues

1 of 5

2019-0066



Unit No.Allocation

%


(information Only)


Unit


per Unit

Reserve Assessment

per Unit


Increase to Minimum

Monthly Payment

Combined Minimum

Monthly Payment


23 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 24 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 25 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 26 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 27 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 28 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 29 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 30 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 31 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 32 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 33 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 34 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 35 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 36 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 37 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 38 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 39 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 40 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 41 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 42 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 43 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 44 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 45 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 46 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 47 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 48 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 49 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 50 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 51 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 52 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 53 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$

2 of 5

2019-0067



Unit No.Allocation

%


(information Only)


Unit


per Unit

Reserve Assessment

per Unit


Increase to Minimum

Monthly Payment

Combined Minimum

Monthly Payment


54 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 55 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 56 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 57 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 58 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 59 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 60 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 61 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 62 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 63 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 64 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 65 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 66 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 67 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 68 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 69 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 70 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 71 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 72 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 73 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 74 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 75 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 76 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 77 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 78 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 79 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 80 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 81 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 82 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 83 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 84 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$

3 of 5

2019-0068



Unit No.Allocation

%


(information Only)


Unit


per Unit

Reserve Assessment

per Unit


Increase to Minimum

Monthly Payment

Combined Minimum

Monthly Payment


85 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 86 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 87 0.69% 8,836$ 3,372.55$ 1,992.55$ 1,380.00$ 273.47$ 7.58$ 281.05$ 88 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 89 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 90 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 91 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 92 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 93 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 94 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 95 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 96 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 97 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 98 0.76% 9,732$ 3,714.69$ 2,194.69$ 1,520.00$ 301.21$ 8.35$ 309.56$ 99 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$

100 0.76% 9,732$ 3,714.69$ 2,194.69$ 1,520.00$ 301.21$ 8.35$ 309.56$ 101 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 102 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 103 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 104 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 105 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 106 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 107 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 108 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 109 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 110 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 111 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 112 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 113 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 114 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 115 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$

4 of 5

2019-0069



Unit No.Allocation

%


(information Only)


Unit


per Unit

Reserve Assessment

per Unit


Increase to Minimum

Monthly Payment

Combined Minimum

Monthly Payment


116 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 117 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 118 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 119 0.75% 9,604$ 3,665.81$ 2,165.81$ 1,500.00$ 297.25$ 8.24$ 305.48$ 120 0.77% 9,860$ 3,763.57$ 2,223.57$ 1,540.00$ 305.17$ 8.46$ 313.63$ 121 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 122 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 123 0.64% 8,195$ 3,128.16$ 1,848.16$ 1,280.00$ 253.65$ 7.03$ 260.68$ 124 0.97% 12,421$ 4,741.12$ 2,801.12$ 1,940.00$ 384.44$ 10.65$ 395.09$ 125 0.76% 9,732$ 3,714.69$ 2,194.69$ 1,520.00$ 301.21$ 8.35$ 309.56$ 126 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$ 127 0.76% 9,732$ 3,714.69$ 2,194.69$ 1,520.00$ 301.21$ 8.35$ 309.56$ 128 0.90% 11,525$ 4,398.98$ 2,598.98$ 1,800.00$ 356.70$ 9.88$ 366.58$

100.00% 1,280,516$ 488,775.18$ 288,775.18$ 200,000.00$ 39,633.08$ 1,098.18$ 40,731.27$

* Assessment payments ore due on the 1st of the month and other fees and charges may be included in your monthly assessments.

5 of 5

2019-0070

2019-0071

2019-0072





Board of Directors MeetingThursday, December 19, 2019

Fairway Village Clubhouse – Mount Hood Room15509 SE Fernwood Drive, Vancouver WA 98683

12:30 pm Board of Directors Present: Linda Black Maureen Kirkpartrick Ed Lovett

Anthony Mirarchi Ernie Norton (Telephonically)

Guests: Leslie Willey, managing agent, Northwest Management Exclusive, Inc.Doug McLain, CPA, C.O.R.E. Services, LLC

Owners: Dorothy M Potts Tom Fronk Richard Heydet Diane NolanUrsula Kleinpeter Sharon Heydet Rob Fleskes Art LessardJudy Elliott


Secretary Report – Maureen Kirkpatrick: FWVCOA BODMeeting Minutes – November 7, 2019, & November 11, 2019, (Special):

o Motion:Maureen moved to waive the reading of the minutes for the meeting ofthe Board of Directors of the Fairway View Condominium Association held onNovember 7, 2019 and the special meeting held on November 11, 2019. Lindaseconded the motion. The motion passed.

o Motion:Maureen moved to accept as written the minutes for the meeting of theBoard of Directors of the Fairway View Condominium Association held onNovember 7, 2019 and the special meeting held on November 11, 2019. Lindaseconded the motion. The motion passed.

Job Descriptions for Directors/Officerso Collaborated with master HOAo Not a task list – expectations for positiono BOD reviewed sample job description for Secretaryo Each Director/Officer encouraged to create owno AI: NWME to forward samples of officer responsibilities from other association

governing documents. Secretary & CORE – Expectations for 2020

o Discussed process as proposed by John Caughell of CORE Services, LLCo January 2020 BOD packet timeline discussed

Treasurer Report – Ed Lovett: CORE Services, LLC – Presentation of Financial Status – Doug McLain, CORE Services,

LLCo Presentation of financial reports as of November 30, 2019.o Reconciled bank accounts and owner receivables.

2019-0073


o Bank loan balance downo Reported new balances for unit owners for 2020 for special assessments, etc.o Reviewed assets and liabilitieso Reviewed budget

On track with all line items Water leak event and electrical repair to be paid from reserve account Reserve projects on budget

o Delinquent accounts One grossly delinquent – legal collections in process 14 units unpaid – some due to the timing of the transition in 2018 Notices will be mailed to owners with account balances

o ACH (Auto withdrawal by CORE) – 101 enrolledo Currently, four units pending (in escrow)o FWVCOA 2018 audit pendingo Motion: Ed moved to accept and to approve the financial statements as

prepared and presented by CORE Services, LLC for the month ending November30, 2019. Tony seconded the motion. No discussion. The motion passed.

Landscape Report – Ernie Norton: Common Area

o Two trees removed this last year (a red maple by the golf course near puttinggreen #8 and another maple tree by garage #93) will need to be replaced on orbefore June 1, 2020. City of Vancouver extended the deadline for thereplacement trees. Replacement trees do not need to be planted in samelocation.

o Backflow testing completed Annual Landscape Maintenance Contract

o Reviewed 2020 contract from Pacific Landscape Services, Inc.o Motion: Ed moved to accept the contract from Pacific Landscape Services, Inc. as

presented based on monthly expense of $3598.00, not including tax. Maureenseconded the motion. The motion passed.

Annual Pest Control Contracto Reviewing

Maintenance Report – Anthony Mirarchi: Reserve projects for 2020

o Building Foyers: Replacing lights to motion detector style – significant savings Replacing doorknobs to lever style beginning in January 2020 Painting doors – red

o Replacing carpet in Buildings 1 8 Project to begin in March 2020 Complete in 2020

Dryer Vent Cleaningo Received 57 forms verifying dryer vent cleaningo More responses needed before March deadline

Waste Surroundso Project to be begin in March 2020o Complete in 2020

2019-0074


Management Report – Leslie Willey, Northwest Management Exclusive, Inc.: Water Event – Unit #35

o Shared status of evento Requested documents supporting expenses related to the evento Motion: Linda moved to file a claim with the Fairway View COA insurance carrier

for the water damage event if the total dollar amount exceeds $10,000.00, theAssociation’s deductible. Tony seconded the motion. Discussion focused on thereason for the limit cited in the motion. The motion passed.

Transition to C.O.R.E. Services LLCo After holidays the transition will be initiated and completedo NWME will continue to assist with water event

Fairway Village HOA – Joanne Olsen: BODMeetings

o Videotapedo Available on website

Golferso Golf management policy approvedo Will be posted to website for residents to review

Exercise Roomso Three new treadmills purchasedo Draft revision plans for changing the exercise area

Special Assessmento Five outstandingo One paid – four to have liens recorded against property

Annual Assessmento Due January 1, 2020o Pay by January 31, 2020 to not incur fees

Realty Officeo Signed a three year lease agreemento Rent increased to $4000.00 per month

Atrium Projecto In progresso Expected to be completed by February 14, 2020

Adjournment: 1:24 pm


Approved By:

Date:Secretary

Jan 27 2020

2019-0075

Nov 30, 19




Other Current Assets1100 · Owner Past Due Receivable 8,795.471110 · Regular Assessment Receivable 39,633.081120 · 2018 Special Assmt Receivable 180,117.451130 · 2016 Special Assmt Receivable 1,248,824.891140 · Accrued Interest on 2016 SA 4,019.061150 · Deferred Imputed Interest -22,404.001210 · Prepaid Insurance 41,347.451230 · Owner Charge for Collection 540.00





Other Assets1050 · Riverview Investment 554,109.751430 · Loan Fees 15,200.001435 · Accumulated Amortization Loan -3,800.66







Other Current Liabilities2030 · Due to FVHOA -200.002040 · Insurance Contract 24,669.302050 · Accrued Utilities 9,474.942070 · Accrued vendor invoices -0.232210 · Deferred Assessments 39,633.122220 · Prepaid Operating Assessments 9,562.992230 · Deferred Special Assessment Rev 319,688.132250 · Refundable SA for sold 3,698.28







As of November 30, 2019


2019-0076

Nov 30, 19





2019-0077

Nov 19 Jan - Nov 19



Total Income 24,277.18 267,183.36

Gross Profit 24,277.18 267,183.36

Expense5003 · Management 1,500.00 17,625.005005 · Management Accounting 1,646.50 17,739.655012 · Electric 475.00 6,379.035020 · Water/Sewer 3,721.00 47,008.855035 · Insurance 4,594.00 30,302.005065 · Trash/Hauling 1,900.00 20,504.875079 · Landscape Contract 3,900.23 43,191.735111 · Reserve Study 0.00 3,149.005126 · Common Area Maintenance/Repair 1,048.44 1,978.515288 · Pest Control 0.00 2,631.955730 · Building Maintenance 119.24 9,609.625760 · Legal 0.00 4,776.005765 · Accounting/Audit 0.00 5,750.005775 · Association Operating Expenses 82.50 2,093.585971 · Landscape Spraying/Pruning 0.00 3,929.50

Total Expense 18,986.91 216,669.29



4900 · Association Assessment Reserve 15,360.16 168,961.764901 · Interest Revenue-Reserve 740.95 5,070.124906 · New Buyers Fee- Reserve Assess 0.00 13,000.004910 · Speical Assessment Construction 0.00 150,311.874911 · Special Assessment Interest Rev 4,346.03 53,398.364913 · Imputed Interest on 2018 SA 842.00 14,370.00


Other Expense8013 · Reserve Garage Major Repair 0.00 152,776.068033 · Landscape-Reserve 0.00 4,050.918043 · Roofs/Gutters Reserve Exp 0.00 34,424.598067 · Asphalt Sealcoat 0.00 9,437.309199 · Interest Expense Construction 3,660.69 53,538.109999 · Suspense 0.00 0.00


Net Other Income 17,628.45 150,885.15

Net Income 22,918.72 201,399.22


November 2019


2019-0078

Accrual Basis Tuesday, January 7, 2020 01:52 PM GMT-08:00 1/2

Fairway View Condominium AssociationBALANCE SHEET

As of December 31, 2019

TOTAL

ASSETS

Current Assets

Bank Accounts

1010 Riverview Bank Operating 25,000.00

1015 Riverview Construction Checking 27,070.31

1030 Riverview Reserve Checking 220,117.57

1080 Petty Cash 300.00

Total Bank Accounts $272,487.88

Other Current Assets

1100 Owner Past Due Receivable 10,900.95

1110 Regular Assessment Receivable 0.00

1120 2018 Special Assmt Receivable 164,797.95

1130 2016 Special Assmt Receivable 1,219,822.91

1140 Accrued Interest on 2016 SA 4,109.99

1150 Deferred Imputed Interest -21,623.00

1210 Prepaid Insurance 36,753.45

1220 Prepaid Expenses - Audit Retain 128.24

1230 Owner Charge for Collection 540.00

Total Other Current Assets $1,415,430.49

Total Current Assets $1,687,918.37

Fixed Assets

1401 Improvements 0.00

1410 Accumulated Depreciation 0.00

1420 Interfund - Operating -182,392.48

1421 Interfund - Reserve 182,392.48

Total Fixed Assets $0.00

Other Assets

1025 Accounts Receivable for Setup 0.00

1050 Riverview Investment 554,329.79

1430 Loan Fees 15,200.00

1435 Accumulated Amortization Loan -5,067.66

1440 Management Setup Fees 0.00

Total Other Assets $564,462.13

TOTAL ASSETS $2,252,380.50

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

2010 Accounts Payable - Operating 3,609.46

Total Accounts Payable $3,609.46

Other Current Liabilities

2011 Accounts Payable for Setup 0.00

2030 Due to FVHOA -200.00

2019-0079


TOTAL

2040 Insurance Contract 22,202.37

2050 Accrued Utilities 11,699.87

2070 Accrued vendor invoices -0.23

2210 Deferred Assessments 0.04

2220 Prepaid Operating Assessments 14,229.30

2230 Deferred Special Assessment Rev 319,688.13

2250 Refundable SA for sold 4,049.47

Total Other Current Liabilities $371,668.95

Total Current Liabilities $375,278.41

Long-Term Liabilities

2025 Loan from Bank 1,094,070.77

Total Long-Term Liabilities $1,094,070.77

Total Liabilities $1,469,349.18

Equity

30000 Opening Balance 0.00

3061 Prior Year Operating Fund Balan -82,723.00

3062 Prior Year Reserve Fund Balanac 643,934.97

32000 Unrestricted Net Assets -336.00

3999 Transfer 0.00

Net Income 222,155.35

Total Equity $783,031.32

TOTAL LIABILITIES AND EQUITY $2,252,380.50

2019-0080


Fairway View Condominium AssociationPROFIT AND LOSS

December 2019

TOTAL

DEC 2019 JAN - DEC 2019 (YTD)

Income

4110 Interest Revenue - Operating 5.89 99.28

4200 Association Assessment Operatin 24,272.92 291,274.98

4220 Miscellaneous Income 87.91

Total Income $24,278.81 $291,462.17

GROSS PROFIT $24,278.81 $291,462.17

Expenses

5003 Management 1,500.00 19,125.00

5005 Management Accounting 17,739.65

5012 Electric 500.00 6,879.03

5020 Water/Sewer 2,198.00 49,206.85

5035 Insurance 4,594.00 34,896.00

5065 Trash/Hauling 2,000.00 22,504.87

5079 Landscape Contract 3,900.23 47,091.96

5111 Reserve Study 3,149.00

5126 Common Area Maintenance/Repair 1,978.51

5288 Pest Control 2,631.95

5730 Building Maintenance 973.57 10,583.19

5760 Legal 4,776.00

5765 Accounting/Audit 1,430.50 7,180.50

5775 Association Operating Expenses 207.55 2,301.13

5785 Landscape Maintenance 1,344.16 1,344.16

5971 Landscape Spraying/Pruning 3,929.50

Total Expenses $18,648.01 $235,317.30

NET OPERATING INCOME $5,630.80 $56,144.87

Other Income

4900 Association Assessment Reserve 15,360.16 184,321.92

4901 Interest Revenue-Reserve 224.14 5,294.26

4906 New Buyers Fee- Reserve Assess 1,000.00 14,000.00

4910 Speical Assessment Construction 150,311.87

4911 Special Assessment Interest Rev 2,786.38 56,184.74

4913 Imputed Interest on 2018 SA 781.00 15,151.00

Total Other Income $20,151.68 $425,263.79

Other Expenses

8013 Reserve Garage Major Repair 152,776.06

8033 Landscape-Reserve 4,050.91

8043 Roofs/Gutters Reserve Exp 34,424.59

8067 Asphalt Sealcoat 9,437.30

9102 Loan Fees Amortized 1,267.00 1,267.00

9199 Interest Expense Construction 3,759.35 57,297.45

9999 Suspense 0.00

Total Other Expenses $5,026.35 $259,253.31

2019-0081


TOTAL

DEC 2019 JAN - DEC 2019 (YTD)

NET OTHER INCOME $15,125.33 $166,010.48

NET INCOME $20,756.13 $222,155.35

2019-0082

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