Skills© Paradigm Publishing, Inc. 1

Skills© Paradigm Publishing, Inc. 2

SECTION 3 SKILLSFormatting and Enhancing a Document3.1 Cut, Copy, and Paste Text

3.1 Use Paste Special

3.2 Use the Clipboard Task Pane

3.3 Customize the Page Setup

3.3 Apply a Theme

CHECKPOINT 1

3.4 Customize the Page Background

3.4 Customize the Page

3.5 Insert Page Numbering

3.5 Insert a Header and a Footer

3.6 Format a Document in MLA Style

3.6 Insert Citations

3.7 Create a Works Cited Page

3.7 Edit a Source

CHECKPOINT 2

3.8 Use Click and Type

3.8 Vertically Align Text

3.8 Insert, Size, and Move Images

3.9 Prepare an Envelope

3.10 Prepare Mailing Labels

CHECKPOINT 3

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Cut, Copy, and Paste TextTo cut and paste text:1. Select the text.2. Click the Home tab.3. Click the Cut button in the

Clipboard group.4. Move the insertion point to the

desired position.5. Click the Paste button in the

Clipboard group.

Cut buttonPaste button

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Cut, Copy, and Paste Text…continuedTo copy and paste text:1. Select the text.2. Click the Home tab.3. Click the Copy button in the

Clipboard group.4. Move the insertion point to the

desired position.5. Click the Paste button in the

Clipboard group.

Copy buttonPaste button

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To display the Paste Special dialog box:1. Cut or copy the text.2. Click the Paste button arrow.3. Click Paste Special.4. Click the desired format in

the As list box in the Paste Special dialog box.

5. Click OK.

Use Paste Special

Paste Special dialog box

Paste button arrow

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To use the Clipboard task pane:1. Click the Clipboard group dialog box

launcher.2. Select the text.3. Click the Cut or Copy button.4. Select and copy any additional items.5. Move the insertion point to the

desired position.6. Click the item in the Clipboard task

pane to paste it at the position.7. Paste any other desired items from

the Clipboard task pane.8. Click the Clear All button.

Use the Clipboard Task Pane

Clipboard task pane

Clipboard group dialog box launcher

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To change the page margins:1. Click the Page Layout tab.2. Click the Margins button.3. Click the desired option.

Customize the Page Setup

Margins button

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To change the orientation:1. Click the Page Layout tab.2. Click the Orientation button.3. Click the desired orientation

option.

Customize the Page Setup…continued

Orientation button

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To change the paper size:1. Click the Page Layout tab.2. Click the Size button.3. Click the desired size option.

Customize the Page Setup…continued

Size button

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To apply a theme:1. Click the Page Layout tab.2. Click the Themes button.3. Click the desired theme.

Apply a Theme

Themes button

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Apply a Theme…continued

Theme Effects button

Theme Colors button

Theme Fonts button

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1) To move selected text from one location to another use these commands.a. Copy and Pasteb. Move and Pastec. Cut and Pasted. Cut and Copy

3) This is the default setting for the top, bottom, left, and right margins.a. 1”b. 1.15”c. 1.25”d. 1.5”

2) You can collect this many items in the Clipboard task pane. a. 22b. 24c. 26d. 28

4) This is the name of the default page size.a. Standardb. Legalc. Letterd. Normal

CHECKPOINT 1

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To insert a watermark:1. Click the Page Layout tab.2. Click the Watermark button

in the Page Background group.

3. Click the desired watermark option.

Customize the Page Background

Watermark button

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To apply page color:1. Click the Page Layout tab.2. Click the Page Color button in

the Page Background group.3. Click the desired color.

Customize the Page Background…continued

Page Color button

To insert a page border:1. Click the Page Layout tab.2. Click the Page Borders button

in the Page Background group.3. Click the desired options at

the Borders and Shading dialog box.

4. Click OK.

Page Borders button

art options in the Borders and Shading dialog box

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To insert a cover page:1. Click the Insert tab.2. Click the Cover Page

button in the Pages group.3. Click the desired option.4. Type text in the

appropriate placeholders.

Customize the Page

Cover Page button

placeholder

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To insert a page break:1. Click the Insert tab.2. Click the Page Break button

in the Pages group (or press Ctrl + Enter).

Customize the Page…continued

Page Break button

To insert a blank page:1. Click the Insert tab.2. Click the Blank Page button

in the Pages group.Blank Page button

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To insert page numbering:1. Click the Insert tab.2. Click the Page Number

button in the Header & Footer group.

3. Point to the desired location.4. Click the desired option at

the drop-down gallery.

Insert Page Numbering

Page Number button

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To insert a header:1. Click the Insert tab.2. Click the Header button in

the Header & Footer group.3. Click the desired option at

the drop-down gallery.

Insert a Header and a Footer

Header button

To insert a footer:1. Click the Insert tab.2. Click the Footer button in the

Header & Footer group.3. Click the desired option at

the drop-down gallery.

Footer button

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To format a document in MLA Style:1. Click the References tab.2. Click the down-pointing

arrow located at the right side of the Style option box in the Citations & Bibliography group.

3. Click MLA Sixth Edition at the drop-down list.

Format a Document in MLA Style

Style option box

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Format a Document in MLA Style…continued

Use standard-sized paper (8.5 × 11 inches).Set one-inch top, bottom, left, and right margins.Set text in a 12-point serif typeface (such as Cambria or Times New Roman).Double-space text.Indent the first line of each paragraph one-half inch.Insert page numbers in the upper right corner of pages.

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To insert a citation:1. Position the insertion point.2. Click the References tab.3. Click the Insert Citation

button in the Citations & Bibliography group.

4. Click Add New Source at the drop-down list.

5. At the Create Source dialog box, select the appropriate options and type the desired text.

Insert Citations

Insert Citation button

Create Source dialog box

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To edit a citation:1. Click on the citation.2. Click the Citation Options

arrow that displays at the right side of the citation placeholder.

3. Click Edit Citation at the drop-down list.

4. At the Edit Citation dialog box, type a page number or select an option to suppress.

Insert Citations…continued

Citation Options arrow

Edit Citation dialog box

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To create a Works Cited page:1. Press Ctrl + End to move the

insertion point to the end of the document.

2. Press Ctrl + Enter to insert a hard page break.

3. Click the References tab.4. Click the Bibliography button

in the Citations & Bibliography group.

5. Click the Works Cited option in the Built-in section of the drop-down list.

Create a Works Cited Page

Bibliography button

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Create a Works Cited Page…continued

Begin works cited on a separate page at the end of the document.Include the title “Works Cited” and center this title.Double-space between and within entries.Begin each entry at the left margin and hang-indent second and subsequent lines in each entry.Alphabetize the entries.

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To update a works cited page:1. Press Ctrl + End to move the

insertion point to the end of the document.

2. Click on any character in the works cited text.

3. Click the Update Citations and Bibliography placeholder tab.

Update a Works Cited Page

Update Citations and Bibliography placeholder tab

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To edit a source:1. Click on any character in the

citation.2. Click the Citation Options

arrow that displays at the right side of the citation placeholder.

3. Click Edit Source at the drop-down list. This displays the Edit Source dialog box.

Edit a Source

Citation Options arrow

Edit Source dialog box

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1) To insert a watermark, click this tab.a. Homeb. Insertc. Page Layoutd. References

3) This reference style is generally used in the humanities and English. a. MBAb. LMAc. MABd. MLA

2) To insert page numbers, click this tab.a. Homeb. Insertc. Page Layoutd. References

4) Press these keys at the end of a document to insert a hard page break. a. Ctrl + Endb. Ctrl + Enterc. Shift + Endd. Shift + Enter

CHECKPOINT 2

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To use the Click and Type feature:1. Position the mouse pointer at

the left margin, at the center of the page, or at the right margin until the pointer with the desired alignment symbol displays.

2. Double-click the mouse button.

Use Click and Type

pointer displaying right alignment symbol

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To vertically align text:1. Click the Page Layout tab.2. Click the Page Setup group

dialog box launcher.3. Click the Layout tab.4. Click the Vertical alignment

option.5. Click the desired option at

the drop-down list.6. Click OK.

Vertically Align Text

vertical alignment options

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To insert a Clip Art image:1. Click the Insert tab.2. Click the Clip Art button in the

Illustrations group.3. Type the category information

in the Search for text box in the Clip Art task pane.

4. Click the Go button.5. Click the desired clip art

image.

Insert, Size, and Move Images

Clip Art task pane

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To insert a picture:1. Click the Insert tab.2. Click the Picture button in the

Illustrations group.3. Navigate to the desired folder.4. Double-click the picture file.

Insert, Size, and Move Images…continued

Insert Picture dialog box

sizing handles

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Insert, Size, and Move Images…continued

Picture Tools Format Tab

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To prepare an envelope:1. Click the Mailings tab.2. Click the Envelopes button in

the Create group to open the Envelopes and Labels dialog box.

3. Type the delivery address.4. Type the return address.5. Click either the Add to

Document button or the Print button.

Prepare an Envelope

Envelopes and Labels dialog box

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To customize an envelope:1. Click the Mailings tab.2. Click the Envelopes button in

the Create group.3. Click the Options button at

the Envelopes and Labels dialog box.

4. Select the desired changes.5. Click OK.

Prepare an Envelope…continued

Envelopes Options dialog box

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To prepare mailing labels with the same name and address:1. Click the Mailings tab.2. Click the Labels button in the

Create group.3. Type the name and address in

the Address text box.steps continued on next slide…

Prepare Mailing Labels

Envelopes and Labels dialog box

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4. Click the Options button.5. At the Label Options dialog box,

select the vendor and product number.

6. Click OK.7. At the Envelopes and Labels

dialog box, click either the New Document button or the Print button.

8. Click OK.

Prepare Mailing Labels…continued

Label Options dialog box

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1) Click this tab to vertically align text.a. Homeb. Insertc. Page Layoutd. References

3) Click this tab to prepare an envelope.a. Homeb. Insertc. Page Layoutd. Mailings

2) When you have inserted a picture, these will display around the image.a. sizing handlesb. moving handlesc. selection handlesd. copying handles

4) Select the vendor and product number of a label at this dialog box.a. Label Optionsb. Vendor Optionsc. Product Optionsd. Print Options

CHECKPOINT 3

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