second quarter performance report 2020/2021

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AMAHLATHI LOCAL MUNICIPALITY

SECOND QUARTER PERFORMANCE REPORT 2020/2021

Amahlathi Local Municipality –Second Quarter Performance Report 2020/21

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Contents A. INTRODUCTION ................................................................................................................................... 3

B. PURPOSE ............................................................................................................................................ 3

C. SERVICE DELIVERY PERFORMANCE ASSESSMENT ........................................................................... 4

i. EARLY WARNING MECHANISMS .................................................................................. 4

ii. MUNICIPAL MANAGERS REVIEWS (SITS ON QUARTERLY BASIS) ..................................... 4

D. SUMMARY OF THE INSTITUTIONAL PERFORMANCE FOR THE SECOND QUARTER ............................ 4

................................................................................................................................................................ 8

E. PERFORMANCE INFORMATION PER KEY PERFORMANCE AREA (KPA) .............................................. 8

1. DETAILED PERFORMANCE INFORMATION FOR 2ND QUARTER 2020/21…………………..9

F. CONCLUSION................................................................................................................................. 64

G. HIGHLIGHTS ................................................................................................................................. 64


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A. INTRODUCTION

Section 41 1 (c) of the Municipal Systems Act No. 56 of 2003 requires that the Municipality must in terms of its

performance management system and in accordance with any regulation and guidelines that may be prescribed

with regard to each of those development priorities, objectives and against the key performance indicators and

targets set in terms of paragraphs (a) and (b)

i) Monitor performance and

ii) Measure and review performance at least once per year.

Municipalities are required to manage the development of the institutions Performance Management System. In

terms of Section 39 of the Municipal Systems Act 32 of 2000 the responsibility is assigned to the Municipal Manager

and he/she should submit the proposed system to the Municipal Council for adoption.

This has been achieved through the adoption of the Amahlathi’s Organisational Performance Management System

Policy and the 2019/20 SDBIP for monitoring and review of performance.

At a strategic level the 2017-22 IDP (five year plan) of a municipality forms the basis for performance management,

whilst at operational level the annual SDBIP forms the basis of a monitoring tool to assess the achievement of set

indicators as enshrined in the approved IDP. The IDP is a long-term plan and by its nature the performance

measures associated with it will have a long-term focus, measuring whether a municipality is achieving its IDP

objectives.

The measures set for the Municipality at institutional level is captured in an institutional scorecard (SDBIP)

structured in terms of the preferred performance management model of the Amahlathi Local Municipality which the

Key Performance Area Model. The measures at operational level are to be captured in the operational plans of the

various Departments in the Municipality.

B. PURPOSE The purpose of this report is to account to public on the 2020/2021 second quarter institutional performance of

Amahlathi Local Municipality. The report contains information which is based on the SDBIP formulated for the

financial year 2020/2021. The information of the report concentrates on both the financial and service delivery

performance assessment as contained in the municipality’s Service Delivery and Budget Implementation Plan

(SDBIP).


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C. SERVICE DELIVERY PERFORMANCE ASSESSMENT

i. EARLY WARNING MECHANISMS

Performance Management System serves as an early warning mechanism that is used to respond to the outcomes

measured with corrective interventions that indicates the so-called “gaps” in the levels of service delivery to the community.

It is therefore important that regular monitoring, measurements and reviews are executed timeously in order to identify

those areas within which performance levels are to be found below satisfactory.

ii. MUNICIPAL MANAGERS REVIEWS (SITS ON QUARTERLY BASIS)

Departments will then need to report on their performance in the required format to the municipal manager. Additional

indicators that occur in the strategic and operational plans will also be reviewed. The formulation of a strategic scorecard

and the process of review will be co-ordinated by the Performance Management team.

The Municipal Manager’s Review Panel will need to reflect on whether targets are being achieved, what are the

reasons for targets not being achieved where applicable and corrective action that may be necessary.

The report is based on the analysed and evaluated information through a process whereby information of the key

performance area, objectives, key performance indicators, programmes /projects reflect the Integrated

Development Plan objectives of the Municipality for 2020/2021 financial year. Institutional and departmental

performance of Amahlathi Local Municipality is based on the Service Delivery Budget Implementation Plan (SDBIP)

scorecard. The SDBIP of the municipality comprises of five Key Performance Areas which are derived from Local

Government’s Strategic Agenda and are aligned to our IDP cluster approach. These are:

Basic Service Delivery and Infrastructure Development;

Municipal Financial Viability;

Good Governance and Public Participation;

Local Economic Development; and

Municipal Transformation and Institutional Development

D. SUMMARY OF THE INSTITUTIONAL PERFORMANCE FOR THE SECOND QUARTER

Below is the overall performance achievement in percentage form for the second quarter of the 2020/21 financial

year:


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1.1 SUMMARY OF THE INSTITUTIONAL PERFORMANCE RESULT ON KPAs FOR THE SECOND

QUARTER

INSTITUTIONAL PERFORMANCE

KPA Total targets N/A Targets Targets for the period

Met Not Met %

SDI 24 0 24 10 14 41.67

MFV 15 0 15 12 3 80.00

GGP 26 1 25 20 5 80.00

LED 12 0 12 10 2 83.33

MTI 29 1 28 18 10 64.29

Overall Performance

106 2 104 70 34 67.31

GRAPHICAL PRESENTATION COMPARISON WITH 2ND QUARTER PERFORMANCE

29.17

66.67

80.0083.33

67.8663.46

41.67

8080

83.33

64.29 67.31

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

SDI MFV GGP LED MTI OverallPerformance

INSTITUTIONAL PERFORMANCE

1st Quarter % 02ND Quarter%

INSTITUTIONAL PERFORMANCE OVER 2 QUARTERS

KPA Q1 Q2

SDI 29.17 41.67

MFV 66.67 80.00

GGP 80.00 80.00

LED 83.33 83.33

MTI 67.86 64.29

Overall Performance 63.46

67.31


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1.2 DEPARTMENTAL PERFORMANCE FOR THE SECOND QUARTER 2020/21

The percentages depicted on the table below are only calculated according to the targets met and does not quantify

any allocation of performance bonuses since the over achievements are not included on the calculations. The Core

Competency Requirements (CCR’s) are also not included as the municipality is reflecting departmental performance

based on service delivery only.

ENGINEERING SERVICES


Met Not Met %

SDI 16 0 16 6 10 37.50

MFV 1 0 1 0 1 0.00

LED 1 0 1 1 0 100.00

Overall Performance 18 0 18 7 11 38.89

COMMUNITY SERVICES


Met Not Met %

SDI 8 1 7 4 3 57.14

MFV 5 0 5 4 1 80.00

MTI 5 0 5 0 5 0.00


BUDGET AND TREASURY


Met Not Met %

MFV 9 0 9 8 1 88.89

GGP 2 0 2 2 0 100.00

LED 1 0 1 1 0 100.00


MM'S OFFICE


Met Not Met %

GGP 17 0 17 13 4 76.47


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STRATEGIC SERVICES


Met Not Met %

GGP 6 1 5 4 1 80.00

MTI 4 1 3 2 1 66.67


PLANNING AND DEVELOPMENT


Met Not Met %

LED 10 0 10 7 3 70.00

MTI 3 0 3 1 2 33.33


CORPORATE SERVICES


Met Not Met %

GGP 1 0 1 1 0 100.00

MTI 17 0 17 15 2 88.24


Graphical Presentation


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E. PERFORMANCE INFORMATION PER KEY PERFORMANCE AREA (KPA)

The information below indicates the performance of the institution per Key Performance Area. It shows the targets

that are met, the targets that are not met and the ones that are not applicable in the second quarter.

38.89%

47.06%

91.67%

76.67% 75.00%

61.54%

88.90%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

EngineeringServices

CommunityServices

Budget andTreasury

Office

MunicipalManager

StrategicServices

Planning andDevelopment

CorporateServices

DEPARTMENTAL PERFORMANCE IN PERCENTAGES FOR 2ND QUARTER

% 2ND QUARTER

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1. DETAILED PERFORMANCE INFORMATION FOR SECOND QUARTER 2020/21

STRATEGIC OBJECTIVE

STRATEGY KPI ANNUAL TARGET

MSCOA BUDGE

T

Q2 TARGET

ACTUAL PERFORMANCE/ACHIEVEM

ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

KPA 1: SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

To ensure provision of a sustainable road network within Amahlathi by 2022 and beyond

Development, implementation and monitoring of the Roads Infrastructure Masterplan for both tarred and gravel roads

No. of Kms of gravel roads maintained (Blading)

100 Kms of gravel roads maintained (Blading)

25 km gravel access and internal roads bladed

28 km of gravel access roads bladed

Target met

N/A N/A "1. Quarterly report signed by Hod 2. Dated pictures and coordinates 3. Expenditure report "

1. Quarterly report 2. weekly progress reports and inspection

Director: Engineering Services

1

No. of Kms of municipal roads re-gravelled

14 kms of municipal roads re-gravelled

3.5 kms of municipal roads re-gravelled

2.89km were re-gravelled during Q1 of 2020/21 financial year

Target not met

The graders and Trucks broke and they needed service

The municipality is in a process of fixing all trucks. Procurement of service provider for maintenance is

1. Quarterly report signed by Hod 2.Dated pictures and

1. Quarterly report 2. weekly progress reports and inspectio


2

Amahlathi Local Municipality Second Quarter Performance Report 2020/21

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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

and some needed parts, they could not be driven in that condition. Certain trucks are not roadworthy due to parts that are needed to fix the trucks in order to get roadworthy certificate. We are in a process to fix all the machines

planned to be finalised by end of quarter 4 2021.

coordinates 3.Expenditure report

n 3.Variance reports


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

but delays are caused by service providers due to payments.

No. of Potholes repaired as per departmental inspections

1230 Potholes repaired as per departmental inspections



Target met

N/A N/A 1. Quarterly report signed by Hod 2. Inspection report signed by Supervisor 3. Dated pictures 4. Expenditure report

1. Quarterly report 2. Weekly Inspection and reports signed by supervisors


3

No. of km's of storm water

8 kms of storm water

R 210 600

2 km's of storm water

6.74km of storm water drains unblocked

Target met

N/A N/A "1. Quarterly report

1. Quarterly report 2.


4


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

drains unblocked

drains unblocked

drains unblocked

signed by Hod 2. Inspection report signed by Supervisor 3. Dated pictures 4. Expenditure report"

No. of km's of roads constructed (gravelled)

12 kms of roads gravelled (insert coordinates)

R 9 723 400

40% of 12 km's of constructed roads done

87.5% of 12km constructed (90% of 5.5km Sophumelela road, Gubevu 85% of 6.5km, Contractor appointed and site handover completed for Border Post 1.6km, advert issued for Rabe)

Target met

Appointment for Border post delayed due to procurement process

The progress is expected to pickup

"1. Quarterly report signed by Hod 2. Practical completion certificate 3. Dated pictures with projects coordinates 4. Expenditure report"

"1. Quarterly report signed by Hod 2. Practical completion certificate 3. Dated pictures with projects coordinates 4. Expendit


5


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

ure report" 5. Variance report

% of kms of roads surfaced.

100% of 2 km of roads surfaced.

R 3 500 000

15% of 2 km's of road surfaced Cathcart

0% of construction however projects advertised for Cathcart and Amabele

Target not met

Delays on procurement processes

Project was advertised on the 10th December and bid closes on 22 January, Bid committees scheduled to sit immediately after closure.

"1. Quarterly report signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"

"1. Quarterly report signed by Hod 2. Appointment of consultant 3. Copy of advert 4. Expenditure report"


6

% of kms of roads paved.

% of 2 kms of roads paved. (Keiskammahoek town and Amatolaville

5000000 (R3 500 000 Amatolaville &1 500 000 KKH)

20% of 2 kms of roads paved. (Keiskammahoek town and Amatolaville

63% of … KKH paving and contractor appointed for Amatolaville paving

Target not met

"1. Quarterly report signed by Hod 2. Consultant progress report

"1. Quarterly report signed by Hod 2. Consultant


7


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

3. Pictures 4. Expenditure report"

progress report 3. Appointment letter for Amatolaville 4. Expenditure report"

To ensure connection of electricity to all households within the licensed areas by 2022.

Reduce electricity system losses

% of Faulty reported meters repaired per inspection report

80% of Faulty reported meters repaired as per inspection report

Opex 80% of Faulty reported meters repaired as per inspection report

No information submitted

Target not met

Variance report be provided


"1. Quarterly report signed by Hod 2. Register of reported and repaired faulty meters 2. Expenditure report"

1. Quarterly report 2.Variance report


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To ensure effective, compliant and efficient

Establishment of fire stations in Amahlathi

No. of fire stations constructed

1 fire station constructed

R 1 500 000

50% of fire station constructed

11% of fire station constructed

Target not met



"1. Quarterly report

1. Quarterly report


9


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

disaster management services by 2022 and beyond

service areas

signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"

Rehabilitation and proper management of waste disposal facilities to ensure compliance with NEMWA Act 59 of 2008

No. of landfill sites rehabilitated

1 landfill site rehabilitated

R 1 200 000

25% of landfill sites rehabilitated

Nil Target not met.



"1. Quarterly report signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"

Nil Director: Engineering Services

10

To ensure provision of sustainable public facilities by 2022 and beyond

Facilitate maintenance and upgrade of sport, community halls,

No of sport fields upgraded. (Mlungisi)

1 Sport field upgraded (phase 1 & 2)(Fencing, Ablution

R 3 500 000

100% of sport field upgraded phase1 and 40% of phase2 upgraded

The contractor for phase 2 is on site, establishment completed, Bricks and reinforcement

Target not met

Delays were due to community unrest

Contractor is on-site and construction is in progress.

"1. Quarterly report signed by Hod 2. Consultant

1. Quarterly report 2. Consultant


11


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

hawker stalls and recreational facilities

facilities, dual pitch, storm water drainage, running track)

material on-site, foundation excavations is in progress.

progress report 3. Pictures 4. Expenditure report 5. Practical Completion certificate for phase 1"

progress report 3. Expenditure report 4. Variance report

No of community halls constructed

1 community hall constructed

R 150 000

50% of construction

72% of Nothenga community hall constructed

Target met

N/A N/A "1. Quarterly report signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"

1. Quarterly report 2. Consultant progress report 3. Expenditure report"


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Facilitate maintenance and upgrade of sport, community

No of Municipal Offices constructed.

1 Municipal Office constructed in Ward 2

R 100 000

Procurement of Contractor and appointment.

Nil Target not met

Target not met due funding constraints

The municipality to outsource funding and consult

1. Tender advert 2. Appointment letter.

1. Quarterly report 2. Variance report


13


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

halls and recreational facilities

development partners

No. of municipal offices in renovated in Stutterheim

1 municipal offices in renovated in Stutterheim

R 1 000 000

Procurement of Contractor and appointment.

Nil Target not met

Target not met due funding constraints

The municipality to outsource funding and consult development partners

1. Tender advert 2. Appointment letter.



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No. of cemeteries fenced

3 cemeteries fenced

R 1 500 000

Appointment of consultant

Project advertised on the 10th December and close on 22nd January

Target not met

Delays due to procurement processes

Project was advertised on the 10th December and bid closes on 22 January, Bid committees scheduled to sit immediately after closure.

1. Appointment letter 2. Design report

1. Quarterly report 2. Advert and supporting documentation 3. Variance report


15

Compliance with building regulations

% of complying submitted building plans approved

100% of complying submitted building plans approved

Opex 100% of complying submitted building plans approved

100% of complying submitted building plans approved

Target met

N/A N/A Quarterly report signed by HOD 2. Register for building

Quarterly report signed by HOD 2. Register


16


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

plans submitted 3. Copies of approved building plan

for building plans submitted

Ensure that solid waste is managed in an Integrated environmental friendly and sustainable manner

Review and Implementation of the Integrated Waste Management plan

Developed Integrated Waste Management plan adopted by Council

Developed Integrated Waste Management plan adopted by Council

Opex 1. Draft situation analysis report signed by HOD.

Situation analysis report attached

Target met



1. Draft situation analysis report signed by HOD.

Situation analysis report attached however not signed.

Director: Community Services

17

No. of households and businesses with basic waste collection

9252 households and businesses with access to basic waste collected (ward 1, 4, 5, 6, 8 13,14, 15)

Opex 9252 households and businesses with access to basic waste collected (ward 1, 4, 5, 6, 8 13,14, 15)

6434 households and businesses with access to basic waste collected (ward 1, 4, 5, 6, 8 13,14, 15) Must provide system report to verify actual performance

Target not met

System is faulty it produces inconsistent figures

Issue has been escalated to BTO and Camelsa matter to be resolved

Appointment letter. Approved waste Operational plan 2. Waste collection register signed by Supervisor and person in charge/

1.Variance report


18


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

institution/business

Conduct waste management campaigns

No of waste awareness campaigns conducted per cluster (Electronic Media Communication)

2 waste awareness campaigns conducted (Electronic Media Communication)

Opex N/A for the quarter

Waste and Environmental management campaign conducted in Kei Road 01 December 2020

Target met

N/A N/A "1. Quarterly report signed by Hod 2. Dated pictures 3. Screenshort or audio clip reflecting content of the campaing "

Attendance register Letter


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To protect life, property, environment and economy from hazards

Conduct integrated fire awareness campaigns

No of fire awareness campaigns per prioritization by the Disaster forum (Electronic Media)

2 awareness fire campaigns conducted per prioritization by the Disaster


Fire awareness campaign held at Heckel Public School 18 November 2020

Target met

N/A N/A "1. Quarterly report signed by Hod 2. Dated pictures 3. Screenshort or audio

1.Attendance register


20


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

forum (Electronic Media)

clip reflecting content of the campaign "

To ensure provision of compliant and efficient community safety by 2022 and beyond

Conduct road blocks

No. of road blocks conducted

36 road blocks conducted

Opex 9 Road blocks conducted

9 Road block conducted. Sheets signed by traffic officers and Chief traffic officer submitted. Road Blocks held ( 2.10.2020 9.10.2020 18.10.2020 23.10.2020 30.10.2020 4.12.2020 16.12.2020 18.12.2020 25.12.2020 Photos not dates Road action plan not submitted

Target met

N/A N/A 1. Road block sheets signed by Traffic Officers and Chief Traffic Officer, 2. Dated Pictures and 3. Law Enforcement Plan

Road block

sheets signed by

traffic officers

and Chief traffic officer

submitted.


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

To promote and ensure safety on municipal and public roads

Implementation of National Road Traffic Act

No. of tickets issued on law enforcement

530 tickets issued on law enforcement

Opex 132 tickets issued on law enforcement

89 Ticket were issued

Target not met

5 out of 8 Vehicles are not roadworthy, ticket machine is also not working properly needs to be calibrated

Dependant on the availability of budget to repair vehicles and calibration machine

1. Quarterly report signed by Hod 2.System printout 3. Duty roaster

1. Quarterly report signed by Hod 2.System printout 3. Variance report


22

Provision of proper road marking and signage

% of inspected damaged road markings and signs maintained

100% of inspected damaged road markings and signs maintained per inspection report

Opex 100% of inspected damaged road markings and signs maintained per inspection report

No sufficient information provided Report is vague There is no inspection report Pictures have no coordinates No expenditure report submitted

Target not met

Need variance report or additional information

Need variance report or additional information

A 1. Inspection report 2. Pictures with coordinates 3. Quarterly report signed by Hod 4. Expenditure report

Quarterly report signed by Hod


23


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

To promote the culture of reading and effective use of library resources

Conduct library activities that promote the culture of reading and effective use of library resource

No. of library awareness campaigns conducted (Electronic Media Communication)

2 library awareness campaigns conducted (Electronic Media Communication)


Target not applicable for the quarter

N/A N/A N/A for the quarter

N/A for the quarter


24

KPA 2: MUNICIPAL FINANCIAL VIABILITY

To ensure an equitable, economical, transparent, fair and value - add supply chain management system/function by 2022

Monitoring and reporting on the performance of service providers

No. of quarterly Service Provider performance reports submitted to the Mayor by the 15th day after end of the quarter

4 quarterly Service Provider performance reports submitted to the Mayor by the 15th day after end of the quarter

Opex 1 quarterly report on performance of service providers submitted to the Mayor by the 15th day after end of the quarter

Quarterly report on performance of service provider submitted to the Mayor on the 09/10/2020.

Target met

N/A N/A "1. Quarterly report signed by CFO 2. Service provider performance form signed by user department 3. Proof of submission/acknowledgement"

"1. Quarterly report signed by CFO 2. Service provider performance form signed by user department 3. Proof of

Chief Financial Officer

25


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

submission/acknowledgement"

Strict adherence to SCM Regulations

No. of quarterly reports on (tenders awarded, deviations report, contract management report ) submitted to the Mayor by the 15th day after end of the quarter

4 quarterly reports on (tenders awarded, deviations report, contract management report ) submitted to the Mayor by the 15th day after end of the quarter

Opex 1 Quarterly report

4 quarterly reports on (tenders awarded, deviations report, contract management report ) submitted to the Mayor on the 09/10/2020

Target met

N/A N/A "1. Quarterly report signed by CFO with Tenders awarded, deviations report, contract management report submitted to the Mayor 2. Proof of submission/acknowledgement"

"1. Quarterly report signed by CFO with Tenders awarded, deviations report, contract management report submitted to the Mayor 2. Proof of submission/acknowledgement"


26

To maintain an accurate and complete fixed asset

Maintain a fixed asset register that

No. of material audit queries

Zero material audit queries

1200000

Submission of 2019/20 fixed asset

Copy of asset register available

Target not met

National lockdown that affected

Submission date has been extended for all municipalities

"1. Copy of asset register

Variance report


27


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

register that is compliant with GRAP by 2022

complies with GRAP

raised on the updated asset register by the AG.

raised on the updated asset register by the AG.

register to AG

municipal processes

to end October 2020.

2. Proof of submission"

To ensure 80% expenditure of capital budget by 2022

Monitoring and reporting on the spending

% expenditure of capital budget

100% expenditure of capital budget

R 31 552 300



Target not met

Delays due to covid-19 affected municipal planning, procurement and MIG registration.

Accelerated procurement plan and weekly progress meeting with consultants

"1. Report on capital expenditure signed by HOD 2. Expenditure"

"1. Report on capital expenditure signed by HOD


28

Ensure 80% collection of income due from consumer debtors by 2022

Collect 70% of billed income

% of billed income collected

60% of billed income collected

Opex 60% of billed income collected

62.13% of billed income collected

Target met

N/A N/A " 1. Quarterly report signed by CFO 2. Billing versus actual report for Quarter 1 "

1. Quarterly report signed by CFO 2. Billing versus actual report for Quarter 1


29


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STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

No. of qurterly reports on implementation of revenue enhancement strategy submitted to standing committee

4 quarterly reports on implementation of revenue enhancement strategy submitted to standing committee

Opex 4 quarterly reports on implementation of revenue enhancement strategy submitted to standing committee

Report signed by HOD and proof of submission to Standing Committee has been submitted.

Target Met

N/A N/A 1.Report signed by HOD 2. Proof of submission to standing committee

4 quarterly reports on implementation of revenue enhancement strategy submitted to standing committee


30

Revenue collection

% collection of revenue on motor vehicle registration and licenses

100% collection of revenue on motor vehicle registration and licenses

Opex 100% collection of revenue on motor vehicle registration and licenses

System printout to reflect revenue generated 2. Natis system printout reflecting request/ applications made has been submitted.

Target met

N/A N/A 1. System printout to reflect revenue generated 2. Natis system printout reflecting request/ applications made

1. System printout to reflect revenue generate

d 2. Natis system printout

reflecting request/

applications made


31


26 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

% collection of revenue on learners and drivers licenses

100% collection of revenue on learners and drivers licenses

Opex 100% collection of revenue on learners and drivers licenses

System printout reflecting revenue generated and Natis system printout has been submitted

Target met

N/A N/A 1. System printout to reflect revenue generated 2. Natis system printout reflecting request/ applications made

100% collection of revenue on learners and drivers licenses


32

% collection of revenue on law enforcement

100% collection of revenue on law enforcement

Opex 100% collection of revenue on law enforcement

FNB receipts submitted as system printout of R200

Target met

N/A N/A 1. System printout to reflect revenue generated 2. TCS system printout reflecting request/ applications made

1. Quarterly report 2.FNB Receipt


33

% collection of revenue on cemetery management

100% collection of revenue on cemetery

Opex 100% collection of revenue on cemetery

100% collection of revenue on cemetery management

Target met

N/A N/A 1. System printout to reflect revenue generated

1. System printout to reflect revenue


34


27 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

management

management

2. Synopsis system printout reflecting request/ applications made

generated 2.

Synopsis system printout

reflecting request/

applications made

% collection of revenue hall hiring

100% collection of revenue hall hiring

Opex 100% collection of revenue hall hiring

Variance report attached No hall bookings were made due to Covid19

Target not met

No hall bookings were made due to covid 19 regulations with regards to gathering

Target to be adjusted during mid-year adjustment

1. System printout to reflect revenue generated 2. Receipts on hall hired 3. Spreadsheet signed by HOD 4. Register for bookings made for hall hiring

Variance report


35

To ensure unqualified audit opinion

Adherence to all applicable

No. of Monthly financial

12 Monthly financial

Opex 3 Financial reports (

Sec 52 and Sec 72 report, proof of

Target met

N/A N/A 1. 3 Section 71 reports

3 Financial reports (


36


28 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

financial legislation and regulations

reports (Sec 71 and sec 52 reports) submitted to Mayor and Treasury on the 10th working day of each month

report ssubmitted to Mayor and Treasury on the 10th working day of each month 4 sec 52 reports within 30 days to Mayor and Treasury)

Sec 71 reports 10 working days), 1Sec 52 Report within 30 days submitted to Mayor and Treasury on the 10th working day of each month

submission to Mayor ( 31 December 2020 ) acknowledge by treasury 15 January 2021 13/11/2020 11/12/2020 14/01/2021

2. Section 52 report 3. Proof of submission to the Mayor and Treasury/acknowledgement of receipt

Sec 71 reports 10 working days), 1Sec 52 Report within 30 days submitted to Mayor and Treasury on the 10th working day of each month

Preparation and submission of credible and GRAP compliant annual financial statements

Date on which GRAP compliant annual financial statements prepared and submitted

GRAP compliant annual financial statements prepared and submitted to the Auditor-

Opex Develop the AFS plan for 2020/2021by 31 August 20

Draft AFS plan signed by CFO and MM submitted

Target Met

N/A N/A Developed AFS plan signed-off by CFO and MM

Develop the AFS plan for 2020/2021by 31 August 20


37


29 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

to the Auditor-General

General and Treasury (Provincial & National) by 31 August 19

To prepare a realistic and compliant budget in line with the objectives and strategies in the IDPby 2022

Coordinate and develop Amahlathi municipality's budget in line developmental imperatives in the IDP

2021/2022 budget prepared and submitted to council for approval on by 31st May 2021

2021/2022 budget prepared and submitted to council for approval on by 31st May 2021

Opex Communicate with the departments the guide for the budget process

Letter to departments giving guide on budget parameters sent to all HODs on 15/12/2020 and proof of submission has been submitted.

Target Met

N/A N/A 1. Letter to the departments giving guide on budget parameters 2. Proof of submission/acknowledgement of receipt

Communicate with the departments the guide for the budget process


38

To ensure effective, compliant and credible financial planning, management and reporting

To ensure effective, compliant

and credible financial planning,

management and

% Cost coverage (B+C)÷D B represents all available cash at a particular time

To maintain a cost average ratio of 0.5% by June 2021

Opex Maintain 0.5% Cost coverage ration (B+C)÷D B represents all available

1% Cost coverage ration maintained

Target met.

N/A N/A 1. Bank statement 2. Register of investments signed by CFO 3. Monthly operating

1. Bank statement 2. Register of investments


39


30 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

by 2022 and beyond.

reporting by 2022 and beyond.

C represents investments D represents monthly fixed operating expenditure

cash at a particular time C represents investments D represents monthly fixed operating expenditure

expenditure report signed by CFO 4. Quarterly report signed by CFO

signed by CFO 3. Quarterly report

GOOD GOVERNANCE AND PUBLIC PARTICIPATION

To deepen democracy through public participation

Implementation of Public Participation Policies

No. of quarterly petition Management status reports submitted to Council

2 Quarterly reports on the status of petitions received and submitted to Council

Opex 1 Quarterly petition Management status report (1st quarter petitions) submitted to Council

Council agenda dated 29October 2020 reflecting report on petitions for the period ending 30 September 2020.

Target met

N/A N/A "1. Quarterly petition status report signed by Hod 2. Proof of submission to Council 3. Register of received and acknowled

2. Proof of

submission to

Council

Municipal Manager

40


31 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

ged petitions with dates"

No of awareness programme conducted in civic education for local communities ( Cluster)

4 civic awareness campaigns conducted (Electronic Media Communication)

Opex 1 civic awareness campaigns conducted (Electronic Media Communication)

The office of the speaker organised a civic Education programme session for ward committee members at King Kei Cluster on the 24th/11/2020

Target met

N/A N/A "1. Poster signed By HOD and Screenshot of the website or Facebook 2. Report signed by HOD"

1. Report signed by

HOD 2.

Screenshot of the website

Municipal Manager

41

No. of reports on functionality of ward committees

4 quarterly reports on functionality of ward committees

Opex 1 quarterly report on functionality of ward committees

Report on ward committee functionality attached indicating that there are few ward committees members that are not submitting the reports, In most wards

Target met

N/A N/A Signed quarterly report by

HOD

1. Report signed by HOD with supporting documentation

Municipal Manager

42


32 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

there were no ward committees meetings.

Coordination and integration of Stakeholder engagement by 2022

Strengthening of IGR structures

No. of broader IGR forum coordinate

4 broader IGR Forum meeting coordinate

Opex 1 broader IGR Forum meeting coordinate

Meeting conducted on 08/10/2020

Target met

Conversion of IGR forum meetings to Joint Command meetings to deal with the national disaster, Covid-19 pandemic which its elimination was the governments’ interest

IGR forum meeting resolutions will only be dealt with when the national lockdown decision is rescinded

1 quarterly report on

implementation of

IGR resolutions

1. Variance

report 2.

Minutes of the

meeting

Municipal Manager

43


33 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

No. of quarterly reports on implementation of IGR resolutions

4 quarterly reports on implementation of IGR resolutions

Opex 1 quarterly report on implementation of IGR resolutions

1 report on implementation of IGR resolutions or JOC provided meeting was held on 08/10/2020

Target met

Conversion of IGR forum meetings to Joint Command meetings to deal with the national disaster, Covid-19 pandemic which its elimination was the governments’ interest

IGR forum meeting resolutions will only be dealt with when the national lockdown decision is rescinded

Report signed by HOD with status on

implementation of

resolutions

Report signed by HOD with status on implementation of resolutio

ns

Municipal Manager

44

To develop and implement effective and compliant frameworks to improve planning and

Strengthening the satellite model

Developed Satellite Operation Model submitted to council for adoption

Developed Satellite Operation Model submitted to council for adoption

Opex "1. 2nd draft document 2.Signed MANCO minutes/resolution"

Draft satellite model presented to MANCO on the 14/09/2020

Target met

N/A N/A "1.Draft Document with inputs 2. Proof of correspond

ence requesting

inputs "

1. Memo reflecting engagem

ents made

Municipal Manager

45


34 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

performance management by 2022

No of consolidated report on implementation of Satellitte Operation Model

4 of consolidated report on implementation of Satellitte Operation Model

1 consolidated report on functionality of satellite offices

The report reflecting functionality of satellite offices throughout the quarter attached

Target met

N/A N/A Consolidated report signed by

HOD

Consolidated

report signed by

HOD 2.

Reports from

Satelite Office

Managers

Municipal Manager

46

To promote effective Communication of Amahlathi business by 2022

Functionality of B2B/ war room approach

No of reports on functionality of war rooms submitted to Council

4 reports on functionality of war rooms submitted to Council

Opex 1 report on functionality of war rooms submitted to Council

Report on functionality of war room was submitted to Council on the 29/10//2020

Target met

N/A N/A "1. Signed report

2. Proof of submission to Council

"

Signed report

2. Proof of

submission to

Council

Municipal Manager

47

To ensure a clean and accountable governance in Amahlathi by 2022

Strengthening systems and mechanisms relating to governance processes, risks management and

% implementation of the MPAC Annual Programme of Action

100% implementation of the MPAC Annual Programme of Action

Opex 100% implementation of the MPAC Annual Programme of Action

Not all programs were implemented. Annual report could not take place in all arears due to poor attendance

Target not met

Annual report could not take place in all arears due to poor attendance

N/A "1. Copy of the

approved MPAC

Programme of Action

2. Quarterly

report signed by

1. Copy of the

approved MPAC

Programme of Action

2. Quarterly

report

Municipal Manager

48


35 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

internal controls

Hod supported

by evidence

relevant to the

implemented

activities"

signed by Hod

supported by

evidence relevant to the

implemented

activities"

No. of quarterly reports on the Functioning of the Executive Committee submitted to Council

4 quarterly reports on the Functioning of the Executive Committee submitted to Council

Opex 1 quarterly reports on the Functioning of the Executive Committee submitted to Council

Report indicating functionality of EXCO attached indicating that the executive committee meetings sat virtually on the 14/10/2020 submitted to Council on the 29/10/2020

Target met

N/A N/A "1. Report signed by

Mayor 2. Council

Resolution"

1. Report Signed by the

Speaker 2. Signed Council

Resolution

Municipal Manager

49

No. of quarterly Reports on the Functioning of all

4 quarterly reports on the Functioning of the Executive

Opex 1 quarterly reports on the Functioning of the Executive

I Report indicating functionality of Council Structures submitted to

Target met

N/A N/A 1. Report Signed by

the Speaker 2. Signed

1. Report Signed by the

Speaker 2. Signed Council

Municipal Manager

50


36 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Council Structures submitted to Council

Committee submitted to Council

Committee submitted to Council

Council on the 29/10/2020

Council Resolution

Resolution

No. of risk management reports submitted to the Risk Committee

4 quarterly risk management reports submitted to Risk Committee

Opex 1 quarterly risk management report submitted to Risk Committee

1 quarterly risk management report submitted on the 13/11/2020

Target met

N/A N/A "1. Risk management quarterly status report signed-off by MM/delegate 2. Signed minutes of the Risk Committee 3. Signed attendance register"

"1. Risk manage

ment quarterly

status report

signed-off by

MM/delegate

Municipal Manager

51

% implementation of the 2020/2021 risk-based internal audit plan (all scheduled audits

100% implementation of the 2020/2021 risk-based internal audit plan

Opex 100% implementation of internal audit assignments scheduled for the 1st quarter

Report attached indicating that not all audit assignment were performed due to covid

Target not met



"1. IA reports by

IA manager

2. Quarterly progress

report signed by

1.Quarterly

progress report

signed by IA

manager

Municipal Manager

52


37 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

implemented)

IA manager 3. Signed

AC minutes"

No. of Anti-corruption and Fraud programmes conducted per implementation plan

4 Anti-corruption and Fraud programs conducted per implementation plan

Opex 1 Anti-corruption and Fraud program conducted per implementation plan


Target not met



"1. Anti-corruption and fraud status report signed-off and dated by MM/IA 2. Approved implementation plan 3. Signed attendance register "

Nil Municipal Manager

53

No. of reports submitted to the Audit Committee regarding

4 reports submitted to the Audit Committee

Opex 1 report submitted to the Audit Committee

Not sufficient information, no confirmation of resolution submitted to

Target not met



"1. Signed quarterly reports on the implementation of AC

Municipal Manager

54


38 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

implementation of AC resolutions

regarding implementation of AC resolutions

regarding implementation of AC resolutions

audit committee.

resolutions with progress on implementation 2. Proof of submission to Audit Committee"

Ensure effective & efficient resolution of legal matters

Develop of compliance register and compliance plan

% Implementation of compliance plan

100% Implementation of compliance plan

Opex 100% Implementation of compliance plan

Report indicating the status of compliance attached

Target met

N/A N/A "1.Compliance plan 2. Compliance register 3. Report on implementation of compliance plan"

!. Compliance Plan

2. Report on

compliance

Municipal Manager

55

Resolve legal matters of the municipality

No. of reports on legal matters and their status with financial implications

4 reports on legal matters and their status with financial implications and

Opex 1 report on legal matters and their status with financial implications and

1 report on legal matters and their status with financial implications and legal

Target met

N/A N/A "1. Signed legal report

by Legal Manager and MM

"

1. Signed legal

report by Legal

Manager and MM

Municipal Manager

56


39 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

legal opinion

legal opinion

opinion attached

To ensure mainstreaming of special programmes into Amahlathi Municipality programmes by 2022

Development, review and implementation of the Special programmes unit action plan

No. of SPU designated groups supported (Youth, Women, Elderly, Disabled, Children, HIV/AIDS and Sport)

7 SPU designated groups capacitated (Youth, Women, Elderly, Disabled, Children, HIV/AIDS and Sport)

R 859 000

4 SPU designated groups capacitated (Elderly, HIV/AIDS Women and Children)

3 programmes conducted 1. HIV program on the 08/10/2020, 2. International Disability day 10/12/2020, 3. Children’s program 20/11/2020

Target not met

Elderly Program postpone due to Covid-19 restrictions on elderly centres

Target deferred to quarter 3

1. Quarterly report signed by Hod 2. Signed attendance registers 3. Dated photos

1. Quarterly

report signed by

Hod 2. Signed attendan

ce registers 3. Dated photos

Director: Strategic Services

57

To promote effective Communication of Amahlathi business by 2022

Effective implementation of the Public Communication Action Plan to revive public trust and confidence

No of Radio Interviews on Service Delivery highlights

4 Radio Interviews on Service Delivery Highlights

Opex 1Radio Interview on Service Delivery Highlights

1 radio interview on the 09/12/2020 Mayor Agnes Hobo had a radio interview with Forte FM

Target met

N/A N/A 1. Signed Report by HoD 2. Dated Pictured 3. Attendance Register

1. Signed Report by HoD 2. Dated Pictured 3. Attendance Register


58


40 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

No of Audio- visuals on Munucipal Programmes

12 Audio- visuals on Munucipal Programmes compiled

3 Audio- visuals on Municipal Programmes

3 audio visuals were done as follows; 1.Handover of dust bins 2.Foot operated hand wash equipment 3.Covid-19 awareness campaign

Target met

N/A N/A Dated Screen

Shot of the website on

the uploaded content


59

No of Newsletters developed

2 Newsletters developed

Opex N/A N/A Target not applicable

N/A N/A Copy of the

newsletter

N/A Director: Strategic Services

60

Strengthening Amahlathi ICT systems and networks for future generations by 2022

Improvement of ICT infrastructure for efficiency and data recovery

% information for municipal users back-upped

80% information for municipal users back-upped

Opex 80% information for municipal users back-upped

85% information for municipal users back-upped

Target met

N/A N/A System generated Back-up

report/weekly/monthly signed by

Hod



61


41 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Turn around time to attend to logged faults by users

10 working hours to attend to logged faults users

Opex 10 working hours to attend to logged faults users

2:25 working hours to attend to logged faults users

Target met

N/A N/A 1. ICT register

1. ICT register


62

To ensure compliant, effective and efficient customer management by 2022 and beyond.

Provide on-going support to users on system related queries

% of resolved system related queries

95% of resolved system related queries

Opex 95% of reported system related queries resolved

100% of reported system related queries resolved

Target met

N/A N/A 1. Quarterly Report signed by Hod 2. Register of logged and resolved faults with dates and times

1. Quarterly Report signed by Hod


63

To ensure business continuity in the event of a disaster by 2022 and beyond

Implementation and monitoring of controls to ensure security of information and

Daily backups done on Financial system, Payroll and HR system

Daily backups done on Financial system, Payroll and HR system

Opex Daily backups done on Financial system, Payroll and HR system

Report signed by CFO and system report on back-ups performed

Target Met

N/A N/A 1. Quarter report signed by CFO 2. System report of backups performed

1. Quarter report signed by CFO 2. System report of backups


64


42 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

business continuity

performed

Strengthening systems and mechanisms relating to governance processes, risk management and internal controls

To comply with all legislation applicable to the Corporate Services Department

Complianc e certificate signed by HOD

Compliance certitifates submitted

Opex Identification of compliance matters within the Corporate department

Report and Proof of submission of compliance has been submitted

Target Met

N/A Compliance certificates and proof of compliance

Director Corporate Services

65

KPA: 4 LOCAL ECONOMIC DEVELOPMENT

To improve implementation of the government intervention programme to eliminate poverty by 2022.

Implementation of the EPWP and municipal job creation programme

No. of jobs created through EPWP

100 jobs created through public works grant

R 1 000 000



Target met

N/A N/A "1. Quarterly

report signed by

Hod 2. Signed appointment letters and/or

1. Quarterly

report 2.

Spreadsheet with

names of the

appointed


66


43 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Employment

contracts 3.

Timesheets signed by employee 4. Proof of payment

"

To stimulate growth of the local economy through robust programmes by 2022.

Support and development of SMMEs around Amahlathi Local Municipality

% of Amahlathi procurement expenditure should benefit SMMEs

10% of Amahlathi procurement expenditure should benefit SMMEs

MIG and

Opex

10% of Amahlathi procurement expenditure should benefit SMMEs

185% of Amahlathi procurement expenditure benefitted SMMEs in quarter 2

Target met

N/A N/A 1. Expenditure report (total SMMEs exp/total procurement exp X100) 2. Register of total SMME beneficiaries 3. Proof of locality of each SMME

1. Expenditure report (total SMMEs exp/total procurement exp X100) 2. Register of total SMME beneficiaries 3. Proof of locality


67


44 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

4. Quarterly report signed by Hod

of each SMME 4. Quarterly report signed by Hod

No of SMMEs supported to access government Relief Support Measures

20 SMMEs supported to access SMME Relief Measures

Opex 5 SMMEs supported to access SMME Relief Measures

7 hawkers were assisted in accessing relief funding.

Target met

N/A N/A "Quarterly report signed by HOD 2. Register of supported SMMEs"

1. Quarterly

report signed by

HOD 2.

Register for

supports Spaza shop

owners

Director: Development and Planning

68

No of Businesses that comply with Municipal business regulations

20 Businesses that comply with Municipal business

Opex 5 Businesses that comply with Municipal business

10 temporary permits were issued to informal food traders and Spaza shops in July

Target met

N/A N/A "1. Quarterly report signed by HOD 2. Register of businesses

"1. Quarterly

report signed by

HOD 2.

Register of


69


45 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

regulations

regulations

with Trading Permits"

businesses with Trading Permits"

Projects of R4million and above to subcontract local contractors

No. of local contractors supported to sub contracted (advocated)

3 local contractors supported for sub-contracting

Opex 1 local contractors supported for sub-contracting

17 local Contractors mobilised to submit bids for sub-contracting in the Keiskammahoek paving project. Even though, none succeeded

Target not met



1. Quarterly

report signed by

HOD 2. Signed

attendance register for

a sub-contracting workshop

1. Quarterly

report. Standing committee agenda


70

Stimulate and Strengthen relationship between Amahlathi and other municipalities

No. of twinning engagement programs commissioned

2 twining agreements with Strategic Institutions

Opex Signed twinning agreement with Strategic Institutions

Meeting was convened between Amahlathi and Dohne Management on 02nd December 2020. Dohne representative has not escalated the agreement to HOD

Target not met

Dohne representative has not escalated the agreement to HOD

Target deferred to quarter 3

"1. Draft twinning agreements 2. Attendance register.

"

1. Attendan

ce register

2. Variance

report


71


46 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Promotion of Tourism through the establishment of Local Tourism Organisation and CTOs by 2022

Participate in marketing platforms and host events

No. of trainings conducted for LTOs and CTOs

2 support interventions for LTOs and CTOs

Opex Support mobilisation from partner entities

Support for capacity buildings programs attached letter dated 29 October to DSRAC

Target met


report signed by

Hod 2. Copy of 1 support request"

"1. Quarterly

report signed by

Hod 2. Copy

of 1 support request"


72

No. of tourism marketing platforms used to promote crafters artefacts

4 tourism marketing platforms to promote crafters artefacts

Opex 2 promotional platforms utilised

2 promotional platforms utilised, Screen short reflecting marketing of Amathole lodge mountain (Cata) and booklet was placed at Manderson hotel

Target met

N/A N/A "1. Report on the utlised platforms 2. Dated pictures 3. Screen grabs of online promotional material "

Quarterly report with screensort and pictures


73

Promotion of Tourism through identification of Tourist arears

Promotion of identified tourism sites.

No. of tourist attractions promoted

6 tourist attractions promoted

Opex 2 tourist attractions promoted

2 tourist attractions promoted James Arthur Calata profile and Gubu dam profiled

Target met

N/A N/A "1.Data collected and packaging of tourist site to be promoted

"1.Report reflecting Data collected and packaging of


74


47 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

and uploaded on municipal website

2. Screenshort of website"

tourist site promoted

To Stimulate local economy through Agricultural development by 2022

Provision of capacity building programs to support existing farmers

No. of farmers supported with capacity building

5 farmers to be supported with capacity building

Opex Screening or selecting farmers to be supported

Quarterly report with screening criteria and beneficiary list attached

Target met

N/A N/A "1. Screening

criteria 2. Signed quarterly report by

HOD of the screening process

3. Screening report with approved

list of farmers to

be capacitate

d"

1. Report with

screening criteria

and beneficia

ry list attached


75

To ensure value- maximisation of the forestry natural resource in line with local economic

% Implementation of a forestry strategy in a Co-ordinated manner

% Implementation of a forestry sector support process plan in a

50% Implementation of a forestry sector support process plan in a

Opex Revising the forestry sector support process plan in a Co-

Session was held on the 29/10/2020 with cooperatives to check their operations

Target met

N/A N/A "1.Signed quarterly report by

HOD 2. Singed process

plan"

1. Process

Plan 2.

Quarterly report

signed by HOD


76


48 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

development by 2022.

Co-ordinated manner

Co-ordinated manner

ordinated manner

3.Attendance

register

To ensure development of the economic infrastructure required to enable increased economic growth

Source funding through development of business plans

No. of Catalytic Projects packaged

3 Catalytic Projects packaged

Opex 1 Catalytic Project Plan developed

Terms of Reference not signed

Target met

N/A N/A 1. Signed quarterly report by

HOD 2. Copy of BP/ToRs

1. Terms of

reference attached


77

KPA 5: MUNICIPAL TRANSFORMATIO AND INSTITUTIONAL DEVELOPMENT

To attract, retain, build capacity and maximise utilisation of Amahlathi Human Capital by 2022 and beyond

Implementation of the approved organisational structure.

No. of Reviewed institutional policies adopted by council

60 Reviewed institutional policies adopted by council

200000 Situation analysis and development of process plan for all policies to be reviewed/ developed

Situation analysis report attached

Target Met

N/A N/A Situation analysis report signed by HODs

Situation analysis report signed by HODs

Director: Corporate Services

78

Approved re-designed Organisatio

Approved re-designed

Opex Developed process plan

Quarterly report signed by HOD,

Target Met


1 Report signed by

HOD


79


49 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

nal structure submitted to Council by June 2021

Organisational structure submitted to Council by June 2021

submitted to Standing Committee

Process plan and Proof of submission to standing committee held 26 November 2020 submitted,

HOD 2. Process plan 3. Proof of submission to Standing Committee

2. Process Plan 3. Proof of submission to Standing committee

% of new and funded posts filled as per the approved staff establishment

100% of new and funded posts filled as per recruitment plan

Develop Recruitment plan

1. Letter requesting advertisement of position 2. Advert 3. Report on recruitment process followed signed by HOD submitted..

Target Met

N/A N/A 1. Letter requesting advertisement of position 2.Advert 3. Report on recruitment process followed signed by HOD.

1. Letter requesting advertisement of position 2.Advert 3. Report on recruitment process followed signed by HOD.


80

No of implemented programmes per

4 implemented programmes per

Rollout of Corporate Services policies

Quarterly report and attendance register dated 28 October

Target Met

N/A N/A 1. Quarterly Report 2.Attendan

1. Report signed by

HOD


81


50 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Human Resource Strategy implementation plans

Human Resource Strategy implementation plans

through workshops

2020 ( Held in KKH ) has been submitted.

ce registers

2.Attendance

registers

Strengthening systems and mechanisms relating to governance processes, risks management and internal controls

No. of EAP programmes implemented as per approved plan

4 EAP programmes implemented per approved plan (Cancer awareness, World Aids day, Sexual health and TB awareness and Candle Light)

Opex 1 EAP programme implemented per approved plan (Word Aids day)

Approved EAP Plan, signed attendance register of World Aids day conducted on 1st December 2020 at Stutterheim Rugby stadium submitted, dated photos .

Target Met

N/A N/A "1. Approved EAP plan 2. Signed attendance register 3. Dated photos 4. Quarterly report signed by Hod"

1. Report signed by

HOD 2.

Attendance

registers 3.

Pictures


82

Strengthening systems and mechanisms relating to governance

Development and implementation of Amahlathi LM COVID-

Development and implementation of Amahlathi LM

Report on implementation of Amahlathi LM COVID-19

Report signed by HOD and containment strategy submitted.

Target met

N/A N/A Report on implementation of Amahlathi LM COVID-19

1. Report signed by

HOD 2. Work Plan for business


83


51 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

processes, risks management and internal controls

19 containment strategy and compliance plan

COVID-19 containment strategy and compliance plan

containement strategy signed by HOD and compliance plan

containement strategy signed by HOD and compliance plan

continuity and

implementation of COVID-

19 Regulatio

ns 3. Proof

of submissi

on to standing committe

e

Review and Implementation of OHS plan

Review and Implementation of OHS plan

Implementation of OHS plan (OHS meetings and site visits )

Approved OHS Plan, signed attendance register dated 28 October of site visit in Keiskammahoek, Inspection checklist submitted

Target Met

N/A N/A "1. Approved OHS plan 2. Signed attendance register 3. Quarterly report signed by HOD 4. Inspection checklist"

1. Quarterly

report signed by

HOD 2. OHS

Plan


84


52 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

No. of employee satisfaction survey conducted

1 Employee satisfaction survey conducted and submitted to council by June 2021

Employee satisfaction survey Outcome report of TG 14 and above

Outcome Report attached

Target Met

N/A N/A Outcome report of TG 14 and above

1. Quarterly

report signed by

HOD 2.

Developed

questionnaire

3. Email as proof

of distributio

n


85

LLF meetings held

No of LLF meetings

4 LLF meetings

1 LLF meeting held

Agenda of the LLF, Minutes of the meeting held 05 November 2020. And Signed attendance registers submitted.

Target Met

N/A N/A 1. Agenda of the LLF 2. Minutes of the meeting. 3. Signed attendance registers

Quarterly report

signed by HOD

2. Agenda

3. Attendan

ce registers


86

Implementation of the approved EEP

No. of quarterly reports prepared on

4 quarterly reports prepared on complianc

Opex 1 quarterly report prepared on complianc

Quarterly report signed by Hod, Copy of adverts, Relevant

Target Met

N/A N/A "1. Quarterly report signed by Hod

1. Quarterly

report signed by

HOD


87


53 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

compliance with EEP annual targets

e with EEP annual targets

e with EEP targets

evidence supporting report And EEP plan submitted

2. Copy of adverts 3. Relevant evidence supporting report 4. EEP plan"

2. Copy of

adverts 3.

Agendas for

shortlisting

meetings,

attendance

registers

Promotion of Community safety

Development of Liquor by-laws

Amahlathi Liquor by-Laws developed and submitted to council for adoption

Amahlathi Liquor by-Laws developed and submitted to council for adoption

Opex 2nd Draft Liquor By-Law to be Advertised for Community Safety Forum

Liqour by law submitted to community safety forum 25 November 2020

Target not met

Members of the forum agreed that inputs from stakeholders should be submitted to DEDEA before submission to

Target to be deferred to 3rd quarter

Proof of Advert of 2nd Draft Liquor By-Law to Community Safety Forum

Variance report


88


54 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

standing committee

To ensure effective and efficient and economical management of cemeteries

Review of Cemetery Management Policy

Review cemetery management policy submitted to Council for adoption

Review cemetery management policy submitted to Council for adoption

Opex Review cemetery management policy presentation to MANCO

Variance report not talking to the requested POE, Minutes of MANCO Meeting

Target not met

Reasons unclear

To be presented to Technical strat plan

. Manco Minutes Attendance register

Review cemetery management policy presentation to MANCO


89

Effective management of public amenities

Developed Public amenities management plan submitted to Council for adoption

Developed Public amenities management plan submitted to Council for adoption

Opex 1st draft of public amenities management plan developed

Variance report has been submitted, No plan has been developed

Target not met

Due to covid 19 regulations

Target to be adjusted

Copy of 1st draft developed

Variance report


90

To ensure that all disaster incidents are attended

Facilitate Reviewal and implementation of Disaster Management Plan

Disaster Management Plan submitted to Council for adoption

Disaster Management Plan submitted to Council for adoption

Opex Review of the Disaster Management Plan signed by HOD

Variance report has been submitted

Target not met

Due to changes in council colander

To be deferred to 3rd quarter

Reviewed Disaster Management plan signed by HOD

Variance report


91


55 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

To ensure effective, efficient and economical management of Fire and that disasters are attended

Integrated Fire Management Plan adopted by council - Yes/No

Development of an Integrated Fire Management Plan

Integrated Fire Management Plan adopted by council

Opex Draft Fire Management Plan submitted signed by HOD

No information has been submitted

Target Not Met


N/A Draft fire management plan signed by HOD

Draft Fire Management Plan submitted signed by HOD


92

To ensure appropriate capacity building interventions by 2022

Develop and implement programmes (for graduate re-skilling) especially linked to areas of scarce skills)

No of training intervention programs organized for Employees, Councilors and Communities implemented per approved annual training plan

4 trainings intervention programs implemented per approved annual training plan

1 training intervention programs implemented per approved annual training plan

Training was conducted on Housing and Developement for councillors by Human Settlements 10 October 2020

Target met

N/A N/A "1. Training quarterly reports

signed by Hod

2. Signed attendance

registers 3. Annual

Plan "

1. Report signed by HOD 2. Attendance registers 3. Annual Training Plan


93

To ensure cost efficient and economical use of council

Strengthening systems and mechanisms relating to

No. of reports implementation of fleet

4 reports on implementation of fleet

Opex 1 report on implementation of fleet

No tracker system Service provider was appointed on

Target no met

System was disconnected due to non-

Target deferred to third quarter

1. Quarterly report signed by Hod

1. Report singed by

HOD


94


56 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

resources commensurate to effective IDP implementation by 2022 and beyond

governance processes, risks management and internal controls

management systems.

management systems.

management systems.

28 November 2020, , Car track is unable able to activate system due to previous contract being in debt

payment by Municipality. Appointment processes have started.

2. Fleet Monitoring checklist signed by Fleet Officer and User department 3. Tracker report 4. Expenditure report.

2. Trip authoritie

s 3.

Expenditure

report 3.

Acceptance of

Appointment letter

for service provider

for tracking system

Developed fleet and fuel monitoring strategy submitted to Council for adoption

Developed fleet and fuel monitoring strategy submitted to Council for adoption

1st draft of fleet fuel monitoring submitted to Standing committee

Copy of 1st draft of fleet fuel monitoring signed by HOD Submitted to Standing Committee 26 November 2020

Target Met

N/A N/A "1. Copy of 1st draft of fleet fuel monitoring signed by HOD 2. Proof of submission to standing committee"

1. Report signed by

HOD 2. Draft Strategy


95


57 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Efficient and economical utilisation of council resources

% decrease in telephone expenditure

20% decrease in telephone expenditure

Opex 5% decrease in telephone expenditure

6.7 decrease in telephone expenditure

Target met

N/A N/A "1. Quarterly report signed by Hod 2. Usage report 3. Telephone usage expenditure report

"

1. Quartelry

report signed by

HOD 2. TMS

Telephone

expenditure

report


96

Establish systems and mechanisms for clean governance in

Establishment of legal frameworks, standards and ethical principles to protect the confidentiality of data

No. of reports prepared on implementation with the file plan

4 reports prepared on implementation with the file plan

Opex 1 report prepared on implementation with the file plan

Report prepared on implementation with the file plan attached

Target met


report signed by

Hod

"

1. Report signed by

HOD 2. File plan


97

To develop and implement effective and compliant frameworks

Integrated Planning and Development

Date on which the 2021/22 IDP is submitted

2021/22 IDP submitted to Council for approval

Develop a situation Analysis

Developed situation analysis attached

Target met

N/A N/A 1. Situation analysis report

signed-off and by

Hod

"1. Situation analysis report

signed-


98


58 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

to improve planning and performance management by 2022

to Council for approval

by Council by 31st May 2020

2. Signed attendance

registers

off and by Hod

2. Signed attendan

ce registers

"

Improve the effective functionality and credulity of the performance management System

No. of days by which the 2021/22 SDBIP is submitted to the Mayor for approval

2021/22SDBIP submitted to the Mayor for approval by the 28th day after approval of the budget

N/A N/A Target not applicable

N/A N/A Proof of Submissio

n of 2020/21 SDBIP to COGTA, National

and Provincial Treasury

Proof of Submissi

on of 2020/21 SDBIP to COGTA, National

and Provincia

l Treasury


99

No of accountability agreements signed

70 accountability agreements signed

Opex Report prepared on Organisational Planning and contractin

Report prepared and signed by HOD

Target Met

N/A N/A Signed accountability agreements with performance plans signed by supervisor

1. Report signed by

HOD 2.

Variance report


100


59 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

g submitted

No. of individual performance reviews coordinated (Task grade 12 and upwards)

4 Quarterly individual Performance Reviews coordinated (Task grade 12 and upwards)

Opex 1 Quarterly individual Performance Reviews coordinated (Task grade 12 and upwards)

Corporate Services is the only department that has done the reviews

Target Not Met

Non submission of reviews by departments

Request will be sent to the office of the Municipal Manager for departments to conduct performance reviews for their own departments

"1. Performance review

report signed by

Hod 2. Signed

attendance registers

3. Invitation

for performanc

e evaluations

4. Certificate

of assurance

s"

1. Variance

report


101

No. of quarterly organisational performance reports

4 quarterly organisational performance reported

1 quarterly performance assessment report (Q1

Quarter 4 report was submitted to Council on the 30/10/2020

Target met

N/A N/A "1. Performan

ce assessmen

t report

"1. Performa

nce assessment report


102


60 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

submitted to Council

submitted to Council

2020/21) submitted to Council

signed by Hod

2. Council agenda/Co

uncil Minutes/co

uncil resolution"

signed by Hod 2.

Council agenda

Date on which the 2019/20 final and audited Annual Report is submitted to Council and AG

2019/120 Annual report submitted to Council and AG by 31 August 2020

R120 000

"2019/20 Audited Annual Report with oversight report submitted to Council and AG by 31 December 2020 "

Copy of 2019/20 Unaudited Annual Report was prepared and submitted to the Council meeting and Auditor General by the 30 of October 2020.

Target not met

Target not met due national exemption from MFMA 56 of 2003 for 2019/2020 financial year (compliance with deadlines in sections 126(1), 127(1)(2), 129(1)

Report will be submitted within two months after the deadline in the applicable legislation as gazetted.

"1. Copy of Unaudited

Annual Report

2. Council Agenda/sig

ned minutes/co

uncil resolution 3. Proof of Submissio

n to Treasury and AG"


103


61 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

and 133(2))

To promote sustainable Local economic development by 2022

Development and implementation of the Spatial Development Framework

Reviewal of the SDF and submitted to council

Reviewal of the SDF and submission to council

250 000 Submission of 1st draft SDF to standing committee

Not achieved Target not met

Project delayed by absence of Internal Project Management capacity since the resignation of the relevant official and replacement is affected by financial constraints the

"1. Signed quarterly report by HOD 2. Copy of 1st draft SDF 3. Proof of submission to standing committee"

1. Signed quarterly report by

HOD 2. Signed

stakeholder

engagement register

Variance report

attached

Director Development and Planning

104


62 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

municipality is facing regarding employee costs.

Reviewal of the Local Economic Development Strategy

Reviewal of the Local Economic Development Strategy and submitted to Council

Reviewal of the Local Economic Development Strategy and submitted to Council

Opex External stakeholder engagement

Not achieved Target not met

Reliance on COGTA (an external agent) for the implementation of this project has rendered the target unrealistic

Due to the persistent non-achievement of targets related to this project, it’s going to be removed from the SDBIP for Q3 & Q4

1. Signed quarterly report by

HOD 2. Signed

stakeholder

engagement register

Variance report


105

Ensure effective and efficient land administration within Amahlathi

Developed SPLUMA Compliant Wall to Wall Scheme and submitted

Developed SPLUMA Compliant Wall to Wall Scheme and submitted

Planning framework analysis

Analysis report attached

Target met


HOD 2. Copy of

draft analysis report

Analysis report

attached


106


63 | P a g e

STRATEGIC OBJECTIVE


MSCOA BUDGE

T

Q2 TARGET


ENT

CONCLUSION

(TARGET MET OR

NOT MET)

REASONS FOR

DEVIATION

CORRECTIVE MEASURE

Expected evidence

Attached evidence

Custodian KPI NO.

Local Municipality

to Council for adoption

to Council for adoption

64 | P a g e

F. CONCLUSION

The overall score for the institution is 67.31% for the second quarter (2020/21) which is 3.85% increase compared

to quarter 1 of 2020/21 performance where the performance was at 63.46%. The report and evidence will be

submitted to Internal Audit for review.

G. HIGHLIGHTS

Financial constraints affected the municipal performance

Reduction of equitable share due to demarcation

High employee costs

Limited tools of trade

Covid-19 pandemic that resulted in national lockdown and prohibited implementation of most projects

Submitted evidence to support targets claimed to be achieved is sometimes insufficient and not the

expected evidence as reflecting in the SDBIP, that is causing delays in preparation of the report.

Delays on re-engineering of organisational structure that delayed filling of critical positions i.e. Electricity, PMU positions etc.

Lack of office space

__________________________________ ____________________________

I SIKHULU-NQWENA (MUNICIPAL MANAGER) DATE

second quarter performance report 2020/2021

Documents