scope of work boundary survey for land acquisition sow/p1096-00... · 2013-03-22 · scope of work...

Document Format Revision (10/26/12)

SCOPE OF WORK

Boundary Survey for Land Acquisition

Various Parcels Winslow Township, Camden County, N.J.

PROJECT NO. P1096-00

STATE OF NEW JERSEY

Honorable Chris Christie, Governor Honorable Kim Guadagno, Lt. Governor

DEPARTMENT OF THE TREASURY

Andrew P. Sidamon-Eristoff, Treasurer

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

Steven Sutkin, Director

Date: March 8, 2013

PROJECT NAME: Boundary Survey for Land Acquisition PROJECT LOCATION: Winslow Township, Camden County PROJECT NO: P1096-00 DATE: March 8, 2013

PAGE 2

TABLE OF CONTENTS SECTION PAGE

I. OBJECTIVE .......................................................................................... 4

II. CONSULTANT QUALIFICATIONS ................................................ 4

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS .......................................... 4

III. PROJECT BUDGET ............................................................................ 4

A. CURRENT WORKING ESTIMATE (CWE) ................................................................................ 4 B. CONSULTANT’S FEES ................................................................................................................ 4

IV. PROJECT SCHEDULE ....................................................................... 5

A. SCOPE OF WORK SCHEDULE ................................................................................................... 5 B. CONSULTANT’S PROPOSED SCHEDULE ............................................................................... 5

V. PROJECT SITE LOCATION & TEAM MEMBERS ...................... 6

A. PROJECT SITE ADDRESS ........................................................................................................... 6 B. PROJECT TEAM MEMBER DIRECTORY ................................................................................. 6

1. Department of Environmental Protection Project Manager: ...................................................... 6

VI. PROJECT DEFINITION ..................................................................... 7

A. BACKGROUND ............................................................................................................................ 7

VII. CONSULTANT RESPONSIBILITIES .............................................. 7

A. SURVEY REQUIREMENTS ......................................................................................................... 7 B. PROJECT COMMENCEMENT .................................................................................................... 8

1. Project Directory: ........................................................................................................................ 8 2. Site Access: ................................................................................................................................. 8 3. Scope of Work: ........................................................................................................................... 8 4. Project Schedule: ........................................................................................................................ 9

C. MEETINGS & PRESENTATIONS ............................................................................................... 9

VIII. GENERAL REQUIREMENTS ......................................................... 10

A. SCOPE CHANGES ...................................................................................................................... 10

IX. SUBMITTAL REQUIREMENTS ..................................................... 10

A. CONTRACT DELIVERABLES .................................................................................................. 10

X. SOW SIGNATURE APPROVAL SHEET ....................................... 11


PAGE 3

XI. EXHIBITS ............................................................................................ 12

A. SAMPLE PROJECT SCHEDULE FORMAT B. TAX MAPS


PAGE 4

I. OBJECTIVE

The objective of this project is to complete a boundary survey of 15 parcels with a total area of approximately 459 acres of land located in Winslow Township, Camden County, New Jersey using NJ Green Acres Program survey standards.

II. CONSULTANT QUALIFICATIONS

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS

The Consultant shall be a firm pre-qualified with the Division of Property Management & Construction (DPMC) in the P015 Land Surveying Professional Discipline and have in-house capabilities or Sub-Consultants pre-qualified with DPMC in all other disciplines necessary to complete the project as described in this Scope of Work (SOW).

III. PROJECT BUDGET

A. CURRENT WORKING ESTIMATE (CWE) The Current Working Estimate (CWE) for this study is $75,600. The CWE includes all consulting and administrative fees. The CWE is the Client Agency’s financial budget based on this Scope of Work.

B. CONSULTANT’S FEES The Consultant’s fees shall be based on the information contained in this Scope of Work document and additional information received during the pre-proposal meeting.


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IV. PROJECT SCHEDULE

A. SCOPE OF WORK SCHEDULE The survey must be complete and delivered within 60 days of the authorization to proceed.

B. CONSULTANT’S PROPOSED SCHEDULE The Consultant shall submit a project schedule with their technical proposal similar in format and detail to the schedule depicted in Exhibit ‘A’. The bar chart schedule developed by the Consultant shall reflect their recommended project activities, activity durations and activity relationships. A written narrative shall also be included with the technical proposal explaining the schedule submitted and how it can be completed in the time frame allowed. This schedule and narrative will be reviewed by the Consultant Selection Committee as part of the evaluation process and will be assigned a score commensurate with clarity and comprehensiveness of the submission.


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V. PROJECT SITE LOCATION & TEAM MEMBERS

A. PROJECT SITE ADDRESS The location of the project is the following blocks and lots in Winslow Township.

Block 1801, Lots 1 and 4 Block 9103, Lots 1 and 3 Block 5302, Lot 1 Block 9104, Lot 1 Block 7004, Lot 1 Block 9105, Lot 1 Block 7502, Lots 1 and 2 Block 9106, Lot 1 Block 8601, Lot 3 Block 9107, Lot 1 Blo ck 9002, Lot 1.01 Block 9108, Lot 1

See Exhibit ‘B’ for the project location tax maps with parcels highlighted.

B. PROJECT TEAM MEMBER DIRECTORY The following are the names, addresses, and phone numbers of the Project Team members. 1. Department of Environmental Protection Project Manager: Name: Edward Mulvan, Project Manager Address: DEP, NHRG – Office of Resource Development 501 East State Street, 4th Floor Trenton, NJ 08625 Phone No: (609) 984-3819 E-Mail No: [email protected]


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VI. PROJECT DEFINITION

A. BACKGROUND The State of New Jersey, through funding provided by the Green Acres Program, closed title to the 15 parcels identified in this Scope of Work on February 28, 2013. Two parcels, Lots 1 and 4 in Block 1801, will become part of the Long-A-Coming Preserve and will be managed by the Office of Natural Lands Management. The remaining parcels will become part of the Winslow Wildlife Management Area and will be managed by the Division of Fish and Wildlife under the Department of Environmental Protection.

VII.CONSULTANT RESPONSIBILITIES

A. SURVEY REQUIREMENTS The properties to be surveyed are located in 5 areas of Winslow Township and can be grouped into three areas so that three survey plans will show all 15 parcels. The parcels are identified by the following tax Block and Lot numbers: Block 1801, Lots 1 and 4; Block 5302, Lot 1; Block 7004, Lot 1; Block 7502, Lots 1 and 2; Block 8601, Lot 3; Block 9002, Lot 1.01, Block 9103, Lots 1 and 3; Block 9104, Lot 1, Block 9105, Lot 1; Block 9106, Lot 1; Block 9107, Lot 1 and Block 9108, Lot 1. Surveys must be prepared using the specifications and format identified in the STATE OF NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION; GREEN ACRES PROGRAM; SCOPE OF SURVEY SERVICES AND STANDARD DETAIL REQUIREMENTS- July 1, 2011, a copy of which is found at: http://www.state.nj.us/dep/greenacres/survey/pdf/2011_survey_scope.pdf

Guidance in using the Green Acres Scope of Survey Services can be found at the following link:

http://www.state.nj.us/dep/greenacres/survey/index.html

Describe the Lots in a group, indicating the individual area per each individual lot on the plan and in the description. Supply and set corner markers and line markers per Green Acres contract guidelines. You may omit sending notifications to the adjoiners unless you need to have access through private lands in which case you must notify the adjoiner. Be mindful that lands owned

http://www.state.nj.us/dep/greenacres/survey/pdf/2011_survey_scope.pdf

http://www.state.nj.us/dep/greenacres/survey/index.html


PAGE 8

by Natural Lands Trust are not the same as NJDEP and therefore corner markers and line markers MAY NOT BE OMITTED BETWEEN LOTS IN THESE OWNERSHIPS.

In addition to performing all tasks outlined in the scope to provide surveying services, plans descriptions, mylars, hard and digital copies, the following two items must also be added:

1. To facilitate the recovery of State Land Corners using GPS technology, provide a “Table of Ground Coordinates for Corner Markers” on the plan indicating the number of each corner or corner offset marker (being the owner ID#; with the POB being corner one and numbered clockwise there from), the type of mark (conc. mon., point or capped pin), the NJSPCS Northing and Easting values of the GROUND COORDINATE, the NJSPCS Northing and Easting values of the GRID COORDINATE (only in those regions of NJ where there is significant variations in the values due to higher elevations) and the GEOGRAPHIC COORDINATE (in dd mm ss.s format).

2. The description point of beginning will be labeled with the NJSPCS Grid Coordinate value on the plan and in the deed description. The description shall not provide the NJSPCS coordinate values of corners other than the POB.

Also provide full sized plans in PDF format on CD. A current title report will be provided to the successful bidder but you are responsible to obtain all adjoining deeds and reference surveys, and surveys must be complete and delivered within 60 days of the authorization to proceed. NO extensions will be granted for any reason and in no case will there be any justification for additional costs above the bid amount.

There will be no payments made above the original bid amount to complete this survey.

B. PROJECT COMMENCEMENT 1. Project Directory: Develop a project directory that identifies the name and phone number of key designated representatives who may be contacted during the survey phases of this project. 2. Site Access: Develop plans to access the project sites and provide the names and phone numbers of approved escorts if applicable. 3. Scope of Work: Review the administration responsibilities and the submission requirements identified in this Scope of Work with the Project Team members. Items such as: contract deliverables, special


PAGE 9

sequencing requirements, special hours for site visits, safety and security needs and weather restrictions shall be addressed. 4. Project Schedule: Review and update the project schedule as necessary with the Project Team members.

C. MEETINGS & PRESENTATIONS Conduct the appropriate number of review meetings with the Project Team members, if necessary, during the project so they may determine if the project meets their requirements, question any aspect of the contract deliverables, and make changes where appropriate. The Consultant shall describe the philosophy and process used in the development of the survey criteria and the various alternatives considered to meet the project objectives. Selected surveys, cost estimates, schedules, and other relevant information shall be presented to support the solutions proposed. Special considerations shall also be addressed such as: Contractor site access limitations, survey schedule requirements, safety and security restrictions, etc. It shall also be the responsibility of the Consultant to arrange and require all critical Sub-Consultants to be in attendance at the study review meetings, as applicable. Record the minutes of each meeting and distribute within seven (7) calendar days to all attendees and those persons specified to be on the distribution list by the Project Manager.


PAGE 10

VIII.GENERAL REQUIREMENTS

A. SCOPE CHANGES The Consultant must request any changes to this Scope of Work in writing. An approved DPMC 9d Consultant Amendment Request form reflecting authorized scope changes must be received by the Consultant prior to undertaking any additional work. The DPMC 9d form must be approved and signed by the Director of DPMC and written authorization issued from the Project Manager prior to any work being performed by the Consultant. Any work performed without the executed DPMC 9d form is done at the Consultant’s own financial risk.

IX. SUBMITTAL REQUIREMENTS

A. CONTRACT DELIVERABLES Contract Deliverables are identified in STATE OF NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION; GREEN ACRES PROGRAM; SCOPE OF SURVEY SERVICES AND STANDARD DETAIL REQUIREMENTS- July 1, 2011.

A copy can be found at: http://www.state.nj.us/dep/greenacres/survey/pdf/2011_survey_scope.pdf

http://www.state.nj.us/dep/greenacres/survey/pdf/2011_survey_scope.pdf


PAGE 12

XI. EXHIBITS The attached exhibits in this section will include a sample project schedule, and any supporting documentation to assist the Consultant in the design of the project such as maps, drawings, photographs, floor plans, studies, reports, etc.

END OF SCOPE OF WORK

February 7, 1997Rev.: January 29, 2002

Responsible Group Code Table

The codes below are used in the schedule field “GRP” that identifies the group responsible for theactivity. The table consists of groups in the Division of Property Management & Construction(DPMC), as well as groups outside of the DPMC that have responsibility for specific activities ona project that could delay the project if not completed in the time specified. For reportingpurposes, the groups within the DPMC have been defined to the supervisory level ofmanagement (Le., third level of management, the level below the Associate Director) to identifythe “functional group” responsible for the activity.

CODE DESCRIPTION REPORTS TO ASSOCIATE DIRECTOR OF:

CM Contract Management Group Contract Management

CA Client Agency N/A

CSP Consultant Selection and Technical ServicesPrequalification Group

NE Architect/Engineer N/A

PR Plan Review Group Technical Services

CP Construction Procurement Planning & Administration

CON Construction Contractor N/A

FM Financial Management Group Planning & Administration

OEU Office of Energy and N/AUtility Management

PD Project Development Group Planning & Administration

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scope of work boundary survey for land acquisition sow/p1096-00... · 2013-03-22 · scope of work...

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