scmu no: 18 - 2018/19 request for bids terms of...

Education, Training and Development Practices Sector Education and Training Authority

The information in this communication is confidential and may be legally privileged. It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the

intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

Website: www.etdpseta.org.za - e-mail: [email protected] - Anti Corruption Hotline: 0800 204 937

E-mail: [email protected] Website: www.etdpseta.org.za - e-mail: [email protected] - Anti Corruption Hotline: 0800 204 937

E-mail: [email protected]

SCMU NO: 18 - 2018/19

REQUEST FOR BIDS

TERMS OF REFERENCE FOR THE IMPLEMENTATION OF SKILLS PROGRAMMES FOR THE NORTHERN CAPE, LIMPOPO, KWA-ZULU NATAL, NORTH WEST, MPUMALANGA, FREE STATE, GAUTENG PROVINCIAL

DEPARTMENT OF EDUCATION

1. INTRODUCTION

The Education Training and Development Practices Sector Education and Training Authority (ETDP SETA) is a public entity established in terms of Section 9(1) of the Skills Development Act, No 97 of 1998 to advance skills levels in accordance with the National Skills Development Strategy III. The Mandate of the ETDP SETA is to promote and facilitate the development and improvement of the skills profile of the sector’s workforce in order to benefit employers and employees in the ETD sector.

The ETDP SETA reserves the right not to award the BID.

A compulsory Briefing session will be held at the ETDP SETA Head Office, The ETDP SETA Building, 4th Floor Boardroom; 2-4 New Street, South Marshalltown (Ghandi Square), Johannesburg CBD on Wednesday, 28 November 2018 at 11h00. NB: ANY BIDDER WHO ARRIVES 15 MINUTES, (11H15) LATE WILL NOT BE ALLOWED TO PARTAKE IN THE BIDDING PROCESS.

2. PURPOSE AND OBJECTIVES

a. PURPOSE OF THE PROJECT

The ETDP SETA is looking for accredited training providers to facilitate the implementation of Skills Development Programmes in the ETD sector for the Northern Cape, Limpopo, Kwa-Zulu Natal, North West, Mpumalanga, Free State and Gauteng on behalf of the Departments of Education for 2018/19 financial year. The bid covering letter must clearly indicate the Programme/s you would like to train.

http://www.etdpseta.org.za/


The information in this communication is confidential and may be legally privileged.

It is intended for the sole use of the individual/s or entity to whom this has been addressed or copied. If you are not the intended recipient you are hereby notified that any disclosure, copying, distribution or taking action in reliance of the

contents of this communication and/or its attachments, is strictly prohibited and will be unlawful

of 18

Provinces: Northern Cape, Limpopo, Kwa-Zulu Natal, North West, Gauteng, Free State and Mpumalanga

FULL QUALIFICATIONS

Skills Programme No. of Learners Province and District

Higher Certificate in Public Management – covering the following modules:

50

(North West)

Public Finance Ngaka Modiri Molema

Project & Programme Management

Human Resource Management

Quality & Customer Relations Management

Public Administration

Advanced Project Management – covering the following modules:

50

(North West)

• Project Definition Ngaka Modiri Molema

• The process of management by projects

• Planning tools and techniques used in project design

• Work breakdown structure

• Critical Path

• Schedule Gantt Chart

• Procurement Schedule

• Resource Planning

• Budget & Cash Flow

• Quality Control

• Risk Management

• Project Communication

• MS Project Software

TOTAL: 100




of 18

UNIT STANDARD BASED SKILLS PROGRAMMES


Computer Literacy comprising of the following unit standards:

200

(Kwa-Zulu Natal)

MS Word: 117924 (5 credits), 119078 (5 credits) = 10 credits Umkhanyakude (40)

Ms Excel: 116937 (5 credits), 116940 (5 credits) = 10 credits King Cetshwayo (40)

Ms PowerPoint: 117923 (5 credits), 114984 (2 credits) 116931 (4 credits) = 11 credits

Umzinyathi (40)

Internet and Email: 116945 (2 credits), 114076 (3 credits) = 5 credits

Harry Gwala (40)

Total credits = 36 credits Zululand (40)

Project Management comprising of the following unit standards:

50

(Kwa-Zulu Natal)

120376 (6 credits), 120373 (9 credits), 120381 (5 credits), 120375 (6 credits)

Durban (30)

Total credits = 26 credits NQF level 4 Ladysmith(20)

Computer Literacy comprising of the following unit standards:

200

(Kwa-Zulu Natal)

MS Word: 116942 (3 credits), 110023 (6 credits), 114984 (2 credits) = 11 credits

Umlazi (50)

Ms Excel: 116943 (3 credits), 258879 (3 credits) = 6 credits Illembe (50)

Ms PowerPoint: 116930 (5 credits), 258880 (3 credits), 258876 (3 credits) = 11 credits

Ugu (50)

Ms Access: 116936 (3 credits) = 3 credits Pinetown (50)

Total credits = 31 credits

Assessor (115753, NQF 5, 15 credits) 200

Mpumalanga)

Bohlabela (50)

Ehlanzeni (50)

Nkangala (50)

Gert Sibande (50)

Mentoring and Coaching (15232, 117874, 252041, 15217

250

Mpumalanga)

123398, 117865, 123397) 48 credits, NQF 5 Bohlabela (50)

Ehlanzeni (100)

Nkangala (50)

Gert Sibande (50)

Sign Language (115076, 115073, 115078, 115074, 115077

100

Mpumalanga)

115075, 115079), NQF 4 Bohlabela (25)

Ehlanzeni (25)

Nkangala (25)

Gert Sibande (25)




of 18

SASL NQF level 4 comprising of U/S 115074, U/S 115078, U/S 115076 and U/S 115079 (for education staff new to Deaf Education)

80

(Gauteng)

Tshwane South (15) Ekurhuleni South (15) Johannesburg west (10) Johannesburg East (10) Tshwane North (15) and Tshwane West (15)

SASL NQF level 5 compromising of: U/S 115808,115814,115813,115803,115798, 115804, 115073, 115799, 115800 (70 (for education staff that have previously been trained on SASL NQF level 4)

70

(Gauteng)

Tshwane South (15) Ekhurhuleni South (15) Johannesburg west (10) Johannesburg East (10) Tshwane North, (10) Tshwane West (10)

SKILLS PROGRAMME: CREDITS 44 NQF L3 – TECHNICAL SCHOOLS

40

Gauteng

PROGRAMME OUTLINE

Gauteng Central (40)

The service provider must be able to adapt P1 Experiential training to suite CAPS policy.

All Specific Outcomes listed for this Unit Standard by SAQA will serve as the minimum performance indicator for this programme.

The service provider must be able to adapt the content and presentation to suit the GDE landscape and address issues that teachers are facing currently.

Teaching and learning material used for the programme must be fit for purpose and of reasonable quality.

Methods of content delivery will and assessment will be serious considerations.

The implementation plan must talk to the number of days allocated for the programme.

National Certificate: Electrical Engineering

10237, 258924,259037, 258968, 259038, 259077

Assessor (115753, NQF 5, 15 credits)

200

(Gauteng)

Moderator (115759 NQF 6, 10 Credits

Tshwane South (50) Ekurhuleni South (50) Johannesburg South (25) Johannesburg West (25) Johannesburg East (25) Tshwane North (25)

TOTAL

1,390




of 18

SACE ENDORSED LEARNING PROGRAMMES


Finance for Non- Financial Managers (modules- Financial Accounting/ Bookkeeping, Management Accounting, Projects and their evaluation)

250

(Limpopo)

The programme must be SACE endorsed

Capricorn (50) Vhembe (50) Sekhukhune (50) Waterberg (50) Mopani (50)

Strategic Implementation of ICT Integration in Education (NQF L6) (Technology Operations and Concepts; Planning and Designing Learning Environments and Experiences; Teaching, Learning, and the Curriculum; Assessment and Evaluation; Productivity and Professional Practice; and Social, Ethical, Legal, and Human Issues) 550

(Limpopo)

The programme must be SACE endorsed

Vhembe (110) Capricorn (110) Waterberg (110) Mopani (110) Sekhukhune (110)

TOTAL 800

CUSTOMISED LEARNING PROGRAMME

Skills Programme Number of Learners

District of implementation

Inclusive Education (NQF6) (modules- Foundations and Legislative Framework of Inclusive Education, Inclusive Curriculum, Inclusive Pedagogy, Assessment in Inclusive Education, Experiential Learning for Inclusive Education)

100

Limpopo)

One venue in Capricorn District (100)

CAPS Mathematics Content Skills Programme for Senior Phase Teachers - Numbers, Operations and Relationships (content to be covered - Representation of numbers in a variety of ways and moving flexibly between representations - Recognising and using properties of operations with different number systems- Solving a variety of problems, using an increased range of numbers and the ability to perform multiple operations correctly and fluently) Training duration – 5 days contact and 6 months follow-up

200

(North West)

Bojanala District: Moses Kotane (50) and Moretele (50) Sub Districts

Dr Ruth Segomotsi Mompati: Greater Taung (50) & Kagisano Molopo (50)

GET Phase Teachers- Grade 7 Mathematics Skills Programme (Common Fractions) (Focus areas - Orientation and facilitation of the session on Real number systems, Facilitation of the session on Numeric and geometric patterns, Facilitation of the session on Algebraic expressions and equations, Facilitation of the session on Functions and Relationships, Facilitation of the session on Graphs, Administer pre-test for each session attended, Facilitation of Euclidean Geometry and Measurement, Administration of Post test)

100

(Free State)

Thabo Mofutsanyana (50) Lejweleputswa (30)

Motheo (20)




of 18

FET Phase Teachers- Grade 10 Physical Science Skills Programme – (focus areas: Matter and Materials 1, Matter and Materials 2, Waves, Sound and Light, Electricity and Magnetism 1, Electricity and Magnetism 2, Chemical Change 1, Chemical Change 2, Mechanics 1, Mechanics 2, Chemical Systems)

100

(Free State)

Thabo Mofutsanyana (100)

Short course in professional development for School Management Teams 400

(Mpumalanga)

Bohlabela (100)

Ehlanzeni (100)

Nkangala (100)

Gert Sibande (100)

Financial Management 100

(Mpumalanga)

Bohlabela (25)

Ehlanzeni (25)

Nkangala (25)

Gert Sibande (25)

English FAL 100

(Mpumalanga)

Bohlabela (25)

Ehlanzeni (25)

Nkangala (25)

Gert Sibande (25)

Basic and Advanced Map work(for FET teachers) 50 (Mpumalanga)

Bohlabela (50)

Short course in Evolution and Genetics (grades 11 and 12 teachers) 100

(Mpumalanga)

Bohlabela (25)

Ehlanzeni (25)

Nkangala (25)

Gert Sibande (25)

Further Education and Training Certificate: Archives and Records Management( Qual ID: 64069, NQF L4, 144 credits)

200

Mpumalanga)

Bohlabela (50)

Ehlanzeni (50)

Nkangala (50)

Gert Sibande (50)

National Certificate: Inclusive Education (Qual ID: 59429, NQF 5) 100

Mpumalanga)

Bohlabela (25)

Ehlanzeni (25)

Nkangala (25)

Gert Sibande (25)




of 18

AAC for education therapists (4 day programme)

100

(Gauteng)

The areas should include the below and must be based on applicable theory and research based evidence

Johannesburg South (25) Johannesburg West (25), Tshwane North (25) Johannesburg Central (25)

Identifying the communication needs of children with severe communication challenges with and without intellectual disabilities

selection, application and adaptation of appropriate AAC technology in terms of the curriculum needs and individual learner needs

Developments, strategies and considerations:

Latest technological advances and trends in AAC for learners with severe communication challenges

Strategies to enable therapists to advocate the use of AAC devices within the classroom for curriculum access and as a means to integrate therapy within the classroom setting

Case studies and trouble shooting

Ethical considerations in providing AAC support

Relating AAC and children with Autism

AAC for teachers (3 day programme) Augmentive and Alternative Communication (NQF L6)

100

(Gauteng)

The areas should include:

Johannesburg South (25) Johannesburg North (25) Tshwane North (25) Tshwane South (25)

Understanding which leaners would benefit from AAC and role players in implementation

Creating the optimal environment for the teaching of non-verbal children

Strategies to deliver curriculum to non-verbal children

Development of appropriate resources for the classroom

Supporting children with physical disabilities in the classroom environment

Accessing low technology AAC resources for school and family

Becoming Familiar with AAC:

selection and implementation

Case studies and collaboration

Trouble shooting

Supporting learners with Autism and communication challenges

Geography Training

240

(Gauteng)

50 teachers on GIS-NQF L7 – 30 credits;

To develop the understanding of the concepts, basic principles and components of Geographic Information Systems (GIS) as a tool for spatial analyses, and application of GIS to solve problems in the fields of Life and Physical Science and Humanities. Concepts that need to be addressed are:

Ekurhuleni South (60) Johannesburg South (60) Johannesburg




of 18

definitions of GIS, data sources, spatial models, data entry, data management, and analyses and applications of GIS.

West(60) Johannesburg East (60)

Total Credits = 30 Credits

70 teachers on ADVANCED MAP WORK-NQF 5-10 credits;

To develop the understanding of the different elements and types of maps, marginal information, absolute and relative location, bearing, identifying different relief and drainage patterns, the reading of a map, the concept of scale, the reading of an orthophoto, calculations associated with maps and orthophoto’s, the interpretation of map and orthophoto’s and basic GIS


120 teachers on BASIC MAP WORK-NQF 5—8 credits

To develop the understanding of the different elements of a map, map symbols, latitude and longitude, relative and absolute location, using grid maps, construction and reading of graphs, the reading of a map and basic calculations associated with map reading


SKILLS PROGRAMME FOR THE VISUALLY IMPAIRED

29 Gauteng Central – (29)

To capacitate the visually impaired teachers in the use of assistive devices- laptop with jaws ( job access with speech) & scanner

WOMAN IN LEADERSHIP – NQF L8 (SKILLS PROGRAMME)

75

(Gauteng)

A) PROGRAMME OUTLINE

Gauteng Central (75)

1. All Specific Outcomes listed for this Unit Standard by SAQA will serve as the minimum performance indicator for this programme.

2. The service provider must be able to adapt the content and presentation to suit the GDE landscape and address issues that the Department are facing currently.

3. Teaching and learning material used for the programme must be fit for purpose and of reasonable quality.

4. Methods of content delivery and assessment will be seriously considered.

5. The implementation plan must talk to the number of days allocated for the programme.




of 18

P1 Experiential training - Electronics 40

(Gauteng)

(Gauteng Central (40)

SKILLS PROGRAMME

100

(Gauteng)

English Fundamentals Gauteng Eden Park (100)

This course is designed to give participants the skills to interpret and use information from texts. Specific features of the course include: using a range of strategies to make meaning of written texts; using strategies for extracting explicit or implicit messages in texts; responding to selected texts in a manner appropriate to the context; exploring and explaining how language structures and features may influence a reader.

SKILLS PROGRAMME

100

(Gauteng)

Communicative Grammar

In this course, grammar is presented in a variety of contexts in order to provide meaning within structures and in order to develop appropriate and relevant communication. The grammar taught includes word forms, verb tenses, active and stative verbs, count and non-count nouns, prepositions/prepositional phrases and conjunctions and linking words. On this course, the participants benefit from utilising English grammar in terms of its functions and relevance in the workplace context. Emphasis is placed on the difference between facts and opinions, describing a process and using tenses effectively when composing a narrative. The writing process, which includes planning, drafting and editing, is taught and participants are encouraged to become all the more aware of its importance, especially as related to writing for a specific purpose and using strategic language when doing so. They also become familiar with various sentence structures (simple, compound and complex sentences) and learn to use these in order to create coherence and cohesion in their writing

Gauteng South (100)

Business Studies (including legislation, management and leadership, social responsibilities, professional ethics)

30

(Northern Cape)

ZF Mcgawu

Life Sciences (Human reproduction, geotropism, phototropism, homeostasis, the ear and genetics)

30

(Northern Cape)

Frances Baard

Accounting (including budgets, cash flow, statements and interpretation) 30

(Northern Cape)

ZF Mcgawu

Geography (including, map work techniques, GIS, climate weather and geomorphology, rural and urban settlements)

30

(Northern Cape)

JT Gaetsewe




of 18

Maths (Analytical Geometry, Euclidean Geometry, Probability, Calculus applications, Calculus functions and first principals

60

(Northern Cape)

JT Gaetsewe (30)

Frances Baard (30)

Maths Literacy (data handling, measurement, finance) 30

(Northern Cape)

Frances Baard

Augmentative and Alternative Communication (NQF L6) (modules- Role of ACCC in Inclusive Education, Augmentative and Alternative Communication, Operation of AAC devices, and AAC support and intervention in inclusive classrooms)

60

(Limpopo)

One venue in Capricorn District

Braille and Interpretation of South African Sign Language (modules- South African Sign Language (SASL) beginners course (NQF4), Braille Grade 1: Standard Braille which contains no contractions (NQF4), and Braille Grade 2: Fully contracted standard braille)(NQF5)

40

(Limpopo)

One venue in Capricorn District (40)

Physical Science (Matter and material; Electricity and Magnetism; Waves, sound and Light; Matter and Material (Chemistry); Acids and bases

200

(Limpopo)

Mathematics (Functions, Financial Mathematics, Differential Calculus, Trigonometric Applications, Date Handling and Probability, Euclidean Geometry and Measurement)

Capricorn (40) Vhembe (40) Sekhukhune (40) Waterberg (40) Mopani (40)

Economic and Management Sciences (EMS) (Financial Literacy, Financial Literacy, Entrepreneur, The Economy)

TOTAL

2,844




of 18

3. PROJECT SCOPE AND REQUIREMENTS

1. The ETDP SETA will evaluate the bid per programme and province. Please submit separate bids per learning programme.

2. The shortlisted providers may be required to make a presentation of the project to the evaluation committee and site visits may be conducted with the shortlisted providers.

3. Bid documentation that do not comply, will be eliminated from the evaluation process. 4. The ETDP SETA reserves the right to adjust the allocation of numbers per programme.

A) ACCREDITATION

1. The Training Provider must be accredited by the relevant quality assurance body to offer the identified learning programmes.

Submit proof of accreditation.

B) FUNCTIONAL RESOURCES

1. The Training Provider must be adequately equipped with necessary physical resources in

province:

1.1. Workshop facilitation rooms 1.2. Resource packs to be given to learners 1.3. Resource Centers

2. The training provider must have the required Human Resource Capacity in the following areas:

2.1. Qualified Facilitators

2.2. Project Management Skills. No changes will be accepted without the prior written

consent of the ETDP SETA.

2.3. Functional management and governance structures should be in place.

2.4. Curriculum Vitaes of staff that will be involved on the projects

3. Functional Quality Management System

3.1. Latest audited financial statements

3.2. IT System

3.3. Administration Policies and Procedures

3.4. HRD Policies

3.5. Assessment and RPL Policies

3.6. Record Keeping

3.7. Reporting, Monitoring and Review Mechanisms.

C) PROOF OF SIMILAR LEARNERSHIP PROJECTS

1. Must provide the SETA with proof of similar Skills programmes projects undertaken in the past

three years indicating the success rates per project.

2. A list of minimum three (3) contactable references.




of 18

4. SCOPE OF WORK

A) FACILITATION AND ASSESSMENT

1. Provide Learner support to ensure learners attain the required number of credits within the

expected time frames.

2. Issue Certificates/Statement of Results of the qualification awarded by the relevant ETQA

and organise the graduation ceremony.

B) ADMINISTRATION OF THE SKILLS PROGRAMME

The provider must:

1. Establish and maintain the learner database. 2. Comply with training provider duties as per the signed SLA. 3. Monitor learner progress, resolve problems related to provisioning. 4. Submit reports as per the SLA. 5. Assist the ETDP SETA in conducting induction programmes for learners.

C) PLANNING AND SUPPORT

1. Develop rollout plans with time frames for the structured learning.




of 18

5. COSTING MODEL (PRICE SCHEDULE)

COST COMPARISON FOR THE SKILLS PROGRAMMES 2018/19

THIS COSTING MODEL MUST NOT BE MODIFIED AT ALL AND IF RETYPED ALL LINE ITEMS IN ORDER AS

STATED BELOW TO BE INCLUDED.

COSTING FOR NUMBER OF LEARNERS AS PER PROVINCIAL REQUIREMENTS

NAME OF BIDDING ORGANISATION:

PROVINCE :

NAME OF LEARNING PROGRAMME:

NUMBER OF CREDITS: UNIT STANDARDS:

NUMBER OF TRAINING DAYS:

ITEM DESCRIPTION

NO: OF LEARNERS

UNIT COST

AMOUNT

COMMENTS

Training Costs

Training Materials

Provider to use own

learning material

Venue Hire

Catering

Moderation 25% of Total Learners

Certification and

Graduation % of Total Costs

Assessments

Travel related costs Lead Facilitator

Travel related costs Workplace visits

SUB-TOTAL

Admin Expenses Not exceeding 7.5%

TOTAL COSTS

Cost Per Learner

ALL COSTS MUST BE INCLUSIVE OF VAT

NB: MODERATION IS ONLY APPLICABLE TO LEARNING PROGRAMMES AS PER PROGRAMME APPROVAL

QMS

PROPOSED STANDARD MENU FOR LEARNERS:

Breakfast: 2 slices of bread / sandwiches with tea/coffee/juice

Lunch: 1 meat dish, 1 starch, 1 salad, 1 vegetable dish, 1 soft drink




of 18

6. DURATION OF THE PROJECT

It is expected that the ETDP SETA will enter into a service level agreement (SLA) with the successful

bidders. The duration of the project will be according to the qualification notional hours.

7. EVALUATION CRITERIA

THE ETDP SETA applies the provisions of the PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT,

ACT NO 5 OF 2000 and Preferential Procurement Regulations, 2017. The evaluation will be guided by

ETDP SETA procurement policy.

NB: Only one envelope should be submitted for compliance documents and should be in ENVELOPE A

Note: Envelop A must have documents from Stage 1 and Stage 2

7.1 STAGE 1

Bidders will be evaluated on the submission of the requested mandatory documents.

7.1.1. MANDATORY DOCUMENTS TO BE SUBMITTED IN ORDER TO BE ELIGIBLE FOR

EVALUATION

1. Profile of the organization

2. Accreditation or Learning Programme Approval Letter detailing the qualification/s

accredited for

3. SACE programme endorsement (IF APPLICABLE)

4. Original valid Tax Clearance Certificate or Unique security personal identification

number (PIN) issued by SARS"

5. Declaration of Interest – SBD 4

6. Declaration of Bidder’s Past Supply Chain Practices – SBD 8

7. Certificate of Independent Bid Determination – SBD 9

NB: Failure to submit any of the above-requested mandatory documents will lead to disqualification.




of 18

7.2 STAGE 2

The evaluation of this bid shall include functionality whereby the bids will be evaluated in terms of the

evaluation criteria embodied in the bid documents.

1. The minimum qualifying score for functionality will be 70 points and bids that fail to

achieve the minimum qualifying score will be disqualified.

2. Only bids that achieved the minimum qualifying score for functionality will be

evaluated further in accordance with the 80/20 ( as stated in Evaluation Criteria on

page 6 A and B) preference point systems prescribed in Preferential Procurement

Regulations 5 and 6.

The evaluation criteria for functionality will be as below:

NO QUALIFYING CRITERIA FOR SHORT LISTING POINTS

1.

Proof of similar projects and references to be provided. The success rate and a minimum of

three contactable references.

Contactable reference (Minimum of 3) = 15

Experience in business doing similar projects o 5yrs Plus = 10 o 3 - 4yrs = 6 o 1 – 2yrs = 3

25

2.

Project plan for the delivery of Learning / Skills programme;

Structure of the programme in terms of the outcomes to be achieved = 5

Method and delivery of learning/ Skills program = 20

Method of assessment = 5

Learner support plan = 5

35

3.

Profile of key staff

Project Management structure = 5

Relevant experience of Project Manager in managing similar projects +5yrs of

experience = 5

Facilitators (relevant experience facilitating the Learning / Skills programme) = 10

Assessors (relevant experience Assessing the Learning / Skills programme) = 10

Moderators (relevant Moderation experience of the Learning / Skills programme) = 5

35

4.

Proof of physical training resources available and the infrastructural resources of the

organization

5

TOTAL 100

Bidders must provide documents to justify awarding the above points, and such proof should include

details of contactable references to validate the information submitted. Points will be awarded on a sliding

scale.

Please take note of the value and scoring point system of your bid.




of 18

7.3. STAGE 3

Note: Envelop B must have documents from Stage 3

PRICING SCHEDULE DOCUMENTS

a. Invitation to Bid - SBD1 (Price must be final, include VAT and signed)

b. Preferential Points Claim Form in terms of the Preferential Procurement Regulations, 2017 -

SBD 6.1 (If claiming preferential points)

80/20 preference point system shall be applicable as follows:

Price 80

B-BBEE status level of contributor 20

In order to facilitate a transparent selection process that allows equal opportunity to all service providers,

the ETDP SETA will adhere to its policy on the appointment of service providers.

NB: PLEASE NOTE THAT INCLUSION OF THE FINANCIAL PROPOSAL IN ENVELOPE A WILL LEAD TO

DISQUALIFICATION.




of 18

8. BID CONDITIONS

The ETDP SETA Supply Chain Management Policy will apply:

1. ETDP SETA does not bind itself to appoint a bidder with the highest points.

2. ETDP SETA reserve the right to cancel the bid and not award the bid to any of the bidders.

3. Bids which are late, incomplete, unsigned and submitted via facsimile and email will not be

accepted.

4. Bidders with a turnover above R 10 million must submit a valid certified B-BBEE

Verification Certificate from SANAS Accredited Verification Agency in order to be eligible

for empowerment points.

5. An Exempted Micro Enterprise (EME) is only required to submit a sworn affidavit or a

Certificate issued by Companies and Intellectual Property Commission (CIPC) confirming

their annual turnover of R 10 million or less and level of black ownership to claim points.

6. A Qualifying Small Enterprise (QSE), is required to submit a sworn affidavit confirming their

annual total revenue of between R10 million and R50 million and level of black

ownership or a B-BBEE level verification certificate to claim points as prescribed.

7. B-BBEE Certificates obtained from Accountants/ Auditors after 31 December 2016 will no

longer be accepted.

8. Companies who bid as a joint venture must submit a consolidated B-BBEE Verification

certificate prepared for this bid only, from SANAS Accredited Verification Agency in order

to be eligible for empowerment points. Companies who form part of this joint venture

MUST have an accreditation certificate with relevant authority as stated in Mandatory

documents.

9. Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor, sworn

affidavit or a B-BBEE Certificate, together with the bid, will be interpreted to mean that

preference points for B-BBEE status level of contribution are not claimed.

10. Bids submitted are to hold good for a period of 90 days.

11. Deregistered and blacklisted companies including directors/owners/individuals linked to

the company will not be considered. Due diligence will be conducted with successful

bidders to validate submitted information.

12. All suppliers must be registered on the Central Supplier Database. No bid will be awarded

to any supplier by ETDP SETA that is not registered on the Central Supplier.

13. Companies that are in the process of de-registration in the CIPC will not be considered.

14. Service Provider must provide proof of Public Liability Insurance.

15. The successful service provider must sign the penalty and termination clause as part of the

agreement with ETDP SETA.

16. The ETDP SETA reserves the right not to award to the bidder with the highest points to

ensure efficiency and fair distribution of work will be considered by the ETDP SETA.




of 18

9. BID DOCUMENTS / PROPOSAL PACKS

Bid documents for participation must be downloaded from the ETDP SETA website: www.etdpseta.org.za, Main Menu > Supply Chain Management > Procurement > Tenders as from 12h00 on 19 November 2018. Bidders must submit technical and financial proposals in two separate envelopes clearly marked “Envelope A-Technical Proposal “and “Envelope B- Financial Proposal”. NOTE: ONLY 1 (ONE) ENVELOPE (ENVELOPE A) SHOULD BE SUBMITTED FOR ALL LEARNING PROGRAMMES BY THE BIDDER (ADMINISTRATIVE COMPLIANCE) Envelope B must include the complete signed SBD 6.1 & SBD 1 forms AND SHOULD NOT BE INCLUDED IN ENVELOPE A. INCLUSION OF THESE DOCUMENTS IN ENVELOPE A WILL LEAD TO DISQUALIFICATION. The financial proposal will only be opened should the technical proposal be found acceptable. All Bids/Proposals (completed in [1x Original and 1x Electronic copy (USB or CD)] must be courier delivered or hand delivered to: The ETDP SETA – Head Office ETDP SETA House

2-6 New Street

Ghandi Square

Johannesburg South - CBD

2091

Submissions can be delivered into the tender box between 08h00 and 16h30 Monday to Friday on or

BEFORE 11h00 on the closing date of 10 December 2018.

10. CLOSING DATE

All Proposals should reach the ETDP SETA Offices on or before 11h00 on 10 December 2018.

No late submission will be accepted!

11. CONTACT PERSON

NO telephonic or any other form of communication relating to this bid will be permitted with any other

ETDPSETA member of staff either by Bidders (as collective bidding team or individual of the bidding

team), representative of Bidders, associates of Bidders, shareholders of Bidders, other than with the

named individual stated below. ANY MEANS OF ATTEMPTING TO INFLUENCE THE ADJUDICATION

PROCESS OR OUTCOMES OF THE ADJUDICATION PROCESS WILL RESULT IN IMMEDIATE

DISQUALIFICATION OF THE ENTIRE BID. All enquiries regarding this bid must be in writing only and be

directed to:

Supply Chain Manager: Email: [email protected]

Note: Blacklisted companies appearing on the National Treasury database and prohibited from

conducting business with public entities, will be disqualified.


mailto:[email protected]

scmu no: 18 - 2018/19 request for bids terms of...

Documents