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Agenda

SCHOOL DISTRICT OF MENOMONEE FALLSMenomonee Falls, Wisconsin

BOARD OF EDUCATION MEETINGMarch 9, 2015

6:00 p.m.Village Board Room

The Board of Education will meet Monday, March 9, 2015 at 6 p.m. in the Village Board Room, W156 N8480Pilgrim Road, Menomonee Falls. This will be a regular meeting of the Board of Education followed by a BoardWork Session and Closed Session at Village Hall, upper level.

AGENDA

1. (6:00) Call to order

Pledge of Allegiance 2. (6:01) Statement of meeting notification 3. (6:02) Invitation for questions or statements from audience: Speakers are requested to complete a form

found on the Board information table indicating their names,addresses, and topic to be discussed.Comments will be limited to three (3) minutes.

4. (6:05) The Finest: High School Winter Sports state qualifiers:

Cheer Team, Bowling Team, Wrestlers, Skiers 5. (6:15) Committee Reports:

Curriculum & Learning, David Noshay: No report, Next meeting March 10, 5:30 p.m.,Village HallFinance and Auxiliary Services, Scott Ternes: Report on March 5 meeting, Next meetingMarch 30, 6:30 p.m., Village HallPolicy, Paul Tadda: Report on Feb 25 meeting, Next meeting March 18, 6:00 p.m., VillageHallPersonnel, Ron Bertieri: No Report, Next meeting March 17, 6:00 p.m., Village Hall

6. (6:20) Discussion Item(s)

a. Gymnastics Co-op Team (Ryan Anderson, Director of Athletics and Activities)

b. Policies: Policy 342.5 Programs for Disadvantaged Students – Title I, Policy 343.2 YouthOptions Program, Policy 344 Adult and Community Education, Policy 344.1 GraduationDiploma for Veterans of Foreign Wars, Policy 165.1 Nepotism

c. Budget Planning Update (Jeff Gross, Director of Business Services)

↵

d. Preliminary nonrenewals of staff for economic reasons (7.17 total full time equivalent positions)

(Christaine Standlee)

e. Board Resolution regarding Governor's budget (Jeff Gross, Director of Business Services) 7. (6:55) Action Item(s)

a. Board Resolution regarding Governor's budget (Jeff Gross, Director of Business Services)

b. Consent Agenda Items:

- Minutes of February 23, 2015 School Board meeting

c. Vouchers payable:

Dates: Check Numbers: Funds Total:02/23/2015-03/05/2015 265635-265764 General $575,883.0002/23/2015-03/05/2015 14409-14427 Activity 13,954.62

Total: $ 589,837.62 8. (7:10) Student Member Report- Isabelle Abbott 9. (7:15) Superintendent’s Report - Dr. Patricia Greco 10. (7:20) Future Board Agendas 11. (7:25) or as soon as the regular Board meeting ends, Adjourn into Work Session, Village Hall, upper level

BudgetFacilities Scorecard and Book to CommunityDetailed Communication Planning

12. Immediately following the Work Session, Adjourn into Closed Session pursuant to Wisconsin

Stats. 19.85(1)(c) and 19.85(1)(e) a. Review of Contract b. Preliminary Non-renewals due to Budget c. Evaluation discussion

MoveSecond (roll call vote)

Future Meetings:

Future Meetings:

March 10, 5:30 p.m. Curriculum and Learning Committee, Village Hall, upper levelMarch 11, 6:30 p.m., Communications Committee, Village Hall upper levelMarch 16, 6:30 p.m. BoE Work Session, Village Hall upper levelMarch 17, 6:00 p.m. Personnel Committee, Village Hall, upper levelMarch 17, 7:00 – 9:00 p.m. School Board Candidate Community Forum. Village Hall Board roomMarch 18, 6:00 p.m. Policy Meeting, Village Hall upper levelMarch 23, 6:00 p.m. regular School Board meeting. Village Hall Board roomMarch 25, 6:30 p.m. Communications Committee, District Office room #3347March 26, 7:30 a.m. Continuous Improvement Site Visits, High SchoolMarch 27, 7:30 a.m. Continuous Improvement Site Visits and Training DayMarch 30, Finance Committee meeting, Village Hall, upper levelApril 6, 6:30 p.m., Communications Committee, Village Hall, upper levelApril 13, 6:00 p.m. regular School Board meeting, Village Hall Board roomApril 14, 5:30 p.m. Curriculum and Learning Committee, Village Hall, upper levelApril 15, 6:00 p.m. Policy Committee, Village Hall, upper levelApril 21, 6:00 p.m. Personnel Committee, Village Hall, upper levelApril 27, 6:00 p.m. regular School Board meeting, Village Hall Board room

Board of Education Regular Meeting 6. a.

TO: Board of Education

FROM: Amy Ignasiak, Administrative Assistant

DATE: 03/09/2015

SUBJECT: Gymnastics Co-op Team (Ryan Anderson, Director of Athletics and Activities)

Presentation:Mr. Anderson will review current and future numbers of gymnasts of the Menomonee Falls and GermantownCo-op.

Topic and Background:Menomonee Falls and Germantown have combined gymnastics teams for the last two decades. The numbers ofgymnasts have averaged in the mid 20’s until recent years. This last season, the JV and Varsity teams combinedfor 12 gymnasts. There are three graduating members of the team which leaves the team with nine gymnasts. Menomonee Falls is expecting at least two eighth graders to go out for gymnastics next year. Currently, Sussex Hamilton does not offer gymnastics. Initial discussions with Mr. Gosz of Hamilton HighSchool indicate that at least three members of Hamilton HS would go out for gymnastics. Any additionalgymnasts would help maintain the program.

There is concern that without adding another school to the co-op, the gymnastics team would not survive thenext few years.

Recommended Board Action:Upcoming Important Dates

April 1, 2015 – WIAA Co-Op Membership Applications are due

Rationale: To build the gymnastics program up with additional participants.

AttachmentsGymnastics Co-op Application

Board of Education Regular Meeting 6. b.



DATE: 03/09/2015

SUBJECT: Policies: Policy 342.5 Programs for Disadvantaged Students – Title I, Policy 343.2 Youth OptionsProgram, Policy 344 Adult and Community Education, Policy 344.1 Graduation Diploma forVeterans of Foreign Wars, Policy 165.1 Nepotism

Presentation:This item addresses a review of the following policies that will be facilitated Dr. Kiltz and Mrs. Standlee:

Policy 342.5, Programs for Disadvantaged Students – Title I 1.Policy 343.2, Youth Options Program 2.Policy 344, Adult and Community Education3.Policy 344.1, Graduation Diploma for Veterans of Foreign Wars 4.Policy 165.1, Nepotism5.

Topic and Background:The Board Policy Committee reviews current and new policy monthly. The policies under review this eveninginclude revisions to policies that completed review/revision at the Policy Committee. This is the first discussionwith the full Board regarding the revised policies. Dr. Kiltz and Mrs. Standlee are available to address questionsand concerns the Board may have around these policies. These policies are scheduled for discussion thisevening by the Board.

Recommended Board Action:

AttachmentsPolicy 342.5 Policy 343.2 Policy 344 Policy 344.1 Policy 165.1

Board of Education Policy 342.5 School District of Menomonee Falls Menomonee Falls, Wisconsin 53051

PROGRAMS FOR DISADVANTAGED STUDENTS (TITLE I)

In order to meet its goal of providing educational opportunities for all students of the School District of Menomonee Falls, the Board District shall participate in the Federal Title I program. The Board recognizes the importance of parent and teacher involvement in the Title I program and, therefore, will provide appropriate opportunities for parents and teachers to become involved in the design and implementation of the District's Title I project through Advisory Councils at the school and district level. Specific activities for parent and teacher involvement in the District's Title I project shall be developed by the administration. Program planning activities will shall be reported to the Board on an annual basis.

As required by the ESEA, No Child Left Behind Act of 2001, the District School District of Menomonee Falls hasestablished and implemented a District wide salary schedule and will use state and local funds to provide services to Title I schools, which if taken as a whole, are at least comparable to services being provided to schools not receiving Title I funds. Should all schools receive Title I funds, state and local funds will be used to provide services which are substantially comparable in each school.

The School District of Menomonee Falls will ensure equivalency among schools or grade levels in provision of:

1) Teachers, administrators, support staff and clerical 2) Instructional materials and supplies

Documentation verifying compliance is maintained annually. Unpredictable changes in enrollment or personnel assignments which occur after the beginning of a school year need not be included as a factor in determining comparability of services.

LEGAL REFERENCE: Title I of the Education Consolidation and Improvement Act of 1981 CROSS REFERENCE :342.5-Procedure, Title I Program Planning Guidelines

Approved: July 24, 2006 Approved: March 23, 2009

Board of Education Policy 343.2 School District of Menomonee Falls Menomonee Falls, Wisconsin

YOUTH OPTIONS PROGRAM

YOUTH OPTION

Eligible 11th and 12th grade students may participate in one or more courses at a University of Wisconsin System institution, a participating private, nonprofit institution of higher education located in Wisconsin, or a Wisconsin Technical College System school under the Youth Options Program. The course(s) of study should reflect the four-year plan that each student establishes and maintains with a school guidance counselor. The Superintendent/ or his designee shall determine whether the course(s) satisfies graduation requirements, if the course is comparable to one offered in the District and what, if any, high school credits will be awarded to the student. If such course(s) is approved for high school credit, the District shall pay costs in accordance with State law and regulations. The District shall pay for no more than the equivalent of 18 postsecondary semester credits per student.

Information about the Youth Options Program shall will be distributed to 9th, 10th and 11th grade students annually in accordance with established procedures.

Wis. Stats. 118.33, 118.55 , 118.52PI 40 Wis. Administrative Code Cross Ref: Youth Options Program Guidelines Procedures

Approved: October 12, 1998

Revised: January 24, 2005

Board of Education Policy 344 School District of Menomonee Falls Menomonee Falls, Wisconsin 53051

ADULT EDUCATION (Community Education)

The Board of Education believes that education is a continuous process through life and supports the position that the District should cooperate with other community agencies in providing educational, cultural, and recreational opportunities for all of its citizens. The District shall cooperate with area universities/colleges and vocational technical districts, educational and service agencies and local businesses and organizations in the development of community education programs The District may provide programs in the day and evening for the purpose of meeting the vocational, recreational, and cultural interests of the community.

School facilities may be used for community education programs in accordance with established guidelines.

Community education programs in the schools shall be under the auspices of the Superintendent/ or his/herdesignee, in cooperation with the sponsoring institution, agency or organization.

Cross Reference:WI Stat 120.13(19)

Approved: December 16, 1991

Board of Education Policy 344.1 School District of Menomonee Falls Menomonee Falls, Wisconsin 53051

GRADUATION DIPLOMA FOR VETERANS OF FOREIGN WARS

The School District of Menomonee Falls may exempt specific requirements for graduation and grant a high school diploma to a veteran who is at least 65 years old, attended high school in the school district, left high school before graduation to join the Armed Services during a war, and served on active duty under honorable conditions. In addition, the School District of Menomonee Falls may grant a diploma to a person who received a high school equivalency diploma on active duty. It is the responsibility of each veteran who wishes to receive a diploma to contact the school District and present necessary documentation that supports the conditions of this policy.

The right of an individual shall not be abridged or impaired because of sex, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability.

Wis. Stats. 118.33, 45.35(5)(e) 115.29(4) Wis. Act 73

Approved: February 12, 2001

Board of Education Policy 165.1School District of Menomonee FallsMenomonee Falls, Wisconsin 53051

NEPOTISM

Employment by the District of a relative of a Board of Education member, Superintendent, or administrator may cause inappropriate conflicts between the personal interests and the public responsibilities of such officials. However, with appropriate controls such employment offers the District the benefits of the talents job-related skills, experience and qualifications of such individuals. Moreover, such individuals should not be excluded unnecessarily from employment opportunities for which they are qualified. In an effort to balance and harmonize such considerations, the Board adopts the following process:

Board members, the Superintendent, and administrators may not participate in the initial employment by the District of a member of their immediate families, supervise and evaluate such family member’s work, make any decisions involving such family member’s employment status including hiring, retention promotion, evaluation or compensation determination, or improperly try to influence others to extend special preferences or privileges to such relatives. In addition, Board members, the Superintendent, and administrators may not participate in any manner in any aspect of the negotiation or application of a collective bargaining agreement or other employment policies affecting a collective bargaining unit or other employment group which includes an immediate family member.

For the purpose of this policy, “immediate family” means:(1) parent, son, daughter, sister, brother, brother-in-law, sister-in-law, son-in-law, daughter-in-law,

step-relatives and/or grandchild;(2) the current spouse or domestic partner of a Board member, the Superintendent, and

administrators or a former spouse to whom such official owes continuing financial obligations;(3) a person for whom the Board member, the Superintendent, or administrator provides, directly or

indirectly, substantial financial support, or from whom the Board member, the Superintendent, or administrator receives, directly or indirectly, substantial financial support.

Should a District employee be called upon to participate in a decision to hire, retain, promote, evaluate, or determine the salary of a person related to him or her, the employee shall refrain from participating in such decision and shall instead delegate his or her decision making authority regarding that person to the District Administrator or his or her designee. If the applicant is related to an administrator, the decisions referenced above will be deferred to either another administrator or the District Administrator.

In addition to the specific prohibitions of this policy, a Board member, the Superintendent, administrators and all District employees shall be sensitive to any appearance of impropriety in their actions affecting any relative employed by the District and shall exercise good judgment and discretion in all such actions.

Wis. Stats. 19.59, 946.13, 111.345Approved: April 5, 2004 Revised: January 28, 2013

Board of Education Regular Meeting 6. c.



DATE: 03/09/2015

SUBJECT: Budget Planning Update (Jeff Gross, Director of Business Services)

Presentation:This item continues the series of discussions in planning for the 2015-16 school year budget. Dr. Greco and Mr.Gross will present to the board and the community an update of the budget planning assumptions, projections,recommendations for reduction and addition, and the budget timeline.

Topic and Background:: The budget process is an 18 month process. From January through June we are preparing the proposedbudget for the coming school year. This involves refining the budget goals, validating the priorities aligned withthe strategic plan, determining the staffing recommendations, and framing the reductions needed to prepare abalanced budget. Budget planning for the 2015-2016 school year is well under way. Tonight is an update to the board andcommunity on the budget assumptions, their impact on the budget projections, recommendations for reductionand addition, staffing recommendations, and important upcoming dates in the budget calendar as we prepare theupcoming year’s budget. Upcoming Important Dates (in budget planning)

March 9, 2015 – Board Work Session - Preliminary Budget PlanningMarch 23, 2015 – Preliminary Budget Plan presented for Community Feedback (1)March 31, 2015 – Preliminary Non-renewal Notices (due to budget) to StaffApril 13, 2015 – Preliminary Budget Plan presented for Community Feedback (2)April 27 2015 – Preliminary Budget Plan presented for Community Feedback (3)

- Board Approval Preliminary Staffing Budget

May 11, 2015 – Preliminary Budget Plan presented for Community Feedback (4)May 15, 2014 – Final Non-Renewal Notices (due to budget) and Final Contracts IssuedMay 18, 2015 – Preliminary Budget Plan presented for Community Feedback (5)June 8, 2015 – Preliminary Budget Plan presented for Community Feedback (6)

Budget updates will continue for the board and community at each of the regular board meetings throughthe end of October (when the final 2015-2016 budget is approved by the board). Rationale: The budget calendar, and the presentations to the community, afford the opportunity forunderstanding and input throughout the budget process.

Recommended Board Action:No action at this time, the board will be asked to provide input on the process in moving forward.

AttachmentsBudget Community Report

2015-16Budget

Planning

Community Report, February 9, 2015

School District of Menomonee FallsElementary w Middle w High w Community Education and Recreation w www.sdmfschools.org

Table of Contents

Page 1 ............................................. Mission and strategic performance targets

Page 2 .................................................................... Scorecard and budget goals

Page 3 ......................................................... Points of pride and budget process

Page 5 ................................................................. Our core principles of quality

Page 6 ...................................................... Budget assumptions and projections

Page 7 ................................................................. Budget (balancing) scorecard

Page 8 ...................................................................... Staffing recommendations

Page 9 ............................. (Non-staff) improvement priority recommendations

Page 10 ............................. Enrollment history/projections and staffing history

Page 13 ...................................................................... Budget reduction history

Page 14 ........................................ Frequently asked (budget) questions (FAQ)

Page 20 ....................................................................................... Budget history

Page 21 ................................................................................ Budget projections

Page 22 .............................................................. Budget development calendar

In partnership with family and community, the School District of Menomonee Falls provides the best personalized and comprehensive education so our students will be prepared for, and

positively contribute to, a profoundly different future.

Working Document School District of Menomonee Falls Budget 2015-16 School Year Mission of the School District of Menomonee Falls

In partnership with family and community, the School District of Menomonee Falls provides the best personalized and comprehensive education so our students will be prepared for, and positively contribute to, a profoundly different future.

Our Strategic Performance Targets: 2014-2019

Strategic Goal Targets Set with the Board:

1. Improve reading proficiency and growth on state and district reading assessments.

2. Improve math proficiency and growth on state and district assessments.

3. Improve service and communication with internal and external customers.

4. Improve engagement and leadership of district employees.

5. Decrease incidents of accidents and major misbehavior.

Annual performance levels are set for meeting each goal. School and division scorecards will be used for leadership evaluation beginning with the 2014-15 performance results with the school board.

03/09/2015 (BoE Meeting) DRAFT Working Document (No Reductions FINAL until Board Vote)

Page 1

District Scorecard

Budget Goals

1. Prioritize the strategies to improve student academic achievement, staff performance, and continuous improvement in all departments and at each school level in order to prepare students well and to exceed the expected performance levels.

2. Personnel decisions will prioritize: a. Sustaining class size ratios at an appropriate level b. Programming to ensure students make successful college and career

transitions 3. Sustain efficient and effective operations. 4. Prioritize strategic areas of improvement in the budget process. 5. Safeguard the taxpayers’ investment in the Menomonee Falls Public Schools by

sustaining high performance, strong home values for our Village, and demonstrating a culture of quality.


Page 2

Points of Pride for the School District of Menomonee Falls

• District Exceeds State Performance Expectations • Leader in continuous improvement to the classroom and student level. • ACT Awarded MF High School with the Red Quill Award and strong alignment with

college readiness • Strong technology access is changing the context for learning • 40+ College Level Courses • Highest % of Enrollment in Dual College Courses (WCTC) • School climate and satisfaction are strong • 1500+ Registered Volunteers are Committed to our Schools • Scholarship Foundation has awarded $1 million + in scholarships • 50+ co-curricular and athletic offerings • Strong Fiscal Management Aa2 Bond Rating • Reduction in Utility Usage & Over $5.8 Million Dollars in Energy Cost Avoidance • Self-funded Health Insurance Shift & Reduced Costs • 67% ($16.9 Million) Reduction in OPEB Liability

Our Budget Process

Budget planning is a continuous 18 month process. The overview of the calendar for budget planning includes: July Strategic Plan Update & Goals August Audit Review (of previous fiscal year) September Annual Meeting & Budget Hearing (current fiscal year) Pupil Enrollment Count (current fiscal year) October Finalizing the Levy (current fiscal year) Updating the financial forecast (5 year forecast) November Certifying the Levy (current fiscal year)


Page 3

The overview of the calendar for budget planning (continued): Dec-Feb Examining the priorities for the next budget (next fiscal year) Refine budget goals Zero Based Budget Planning Budget Scorecard Established

Retirement Notification March Communicate Budget Planning to Staff, Parents, Community Preliminary Non-renewal (due to budget) Notices April Preliminary Staff Plan May Final Non-Renewal (due to budget) Notices Staffing for next school year June Prepare budget for community approval and Annual Meeting Close of previous fiscal year July Strategic Plan Update & Goals August Audit Review (of previous fiscal year) September Annual Meeting & Budget Hearing (current fiscal year) Pupil Enrollment Count (current fiscal year) October Finalizing the Levy (current fiscal year) Updating the financial forecast (5 year forecast) November Certifying the Levy (current fiscal year) {18 Month Cycle Continues}


Page 4

Aligning Limited Resources with Strategic Goals and Core Principles

Each member of the leadership team is involved in aligning limited resources to the goals of the system. The core principles of quality improvement are used to focus decision making and recommendations are advanced to the Board of Education. These core principles include the following: Core Principles of Quality:

1. Commit to Excellence

2. Measure the Important Things

3. Build a Culture Around Service

4. Create and Develop Leaders

5. Focus on Employee Satisfaction

6. Build Individual Accountability

7. Align Behaviors with Goals and Values

8. Communicate at All Levels

9. Recognize and Reward Success


Page 5

Budget Assumptions and Projections

The 2015-2016 Budget Projection is based on a number of assumptions for planning purposes. The following assumptions are being used to project the amount of reductions necessary to balance the budget and stay under the Revenue Limit set by the State Legislature (every two years):

Expenditure Assumptions

• Utility rates projected at 3% increase • Student Transportation projected at 2.5% increase (year 3 of 3-year contract (with 2-year

option to extend)) • District (Property/Liability) Insurance rates projected at 1% increase • District and Building Supply budgets projected at 0% increase • District Health Insurance projected at 3.5% increase (1.75% Jan.-June) • District Dental Insurance projected at 7.0% increase (3.5% Jan.-June) • District Salary Adjustments projected at 2% increase

Revenue Assumptions

• Per student Revenue Limit adjustment at $75 per pupil increase • State Special Education reimbursement rate projected at 0.5% decrease • State General Aid projected at 15.0% decrease due high property value; summer school

enrollment is offsetting some of the loss (due to high property value).

Budget Projections

To achieve a balanced budget, while staying within the State’s Revenue Limit parameters, the following reductions are necessary to stay under the Revenue Limit and to plan for a balanced budget:

• $960,000 reduction – 2015-2016 school year (new biennium) • $1.43 Million reduction – 2016-2017 school year • $1.53 Million reduction – 2017-2018 school year (new biennium) • $1.27 Million reduction – 2018-2019 school year • $820,000 reduction – 2019-2020 school year (new biennium)

If any of the projections change during the budget planning process, reductions may be adjusted.


Page 6

School District of Menomonee Falls February 25, 2015

Budget (balancing) Scorecard ‐ Fiscal Year 2015‐16* denotes changes since the 02/09/2015 Update to the Community STARTING BASE PROJECTION

Line Revenue Expense Budget Imbalance Line DETAIL EXPLANATION of Changes (below)1 BASE ‐ $75 per pupil Revenue Limit Increase 47,907,278.00 48,865,889.00 (958,611.00) 12 * 02/25/2015 ‐ Add 1.5 Teaching FTE('s) for potential enrollment increases (in Fall) 0.00 112,500.00 (112,500.00) 2

Was 150,000 on 02/09/15 version to BoE

3 Sub Total 47,907,278.00 48,978,389.00 (1,071,111.00) 3 (37,500) 0.00

4 01/26/2015 ‐ Student Instructional Improvement Priorities ‐ Budget Additions 0.00 38,000.00 (38,000.00) 45 Sub Total 47,907,278.00 49,016,389.00 (1,109,111.00) 56 * 02/25/2015 ‐ Budget Reductions 0.00 (437,000.00) 437,000.00 6 Was (483,000) on 02/09/15 version to BoE

7 Sub Total 47,907,278.00 48,579,389.00 (672,111.00) 7 46,000 decreased savings since 02/09/2015

8 * 02/25/2015 ‐ Staff Reductions (See staffing page for details) 0.00 (475,500.00) 475,500.00 8 Was (537,750) on 02/09/15 version to BoE

9 Sub Total 47,907,278.00 48,103,889.00 (196,611.00) 9 62,250 decreased savings since 02/09/2015

10 * 02/25/2015 ‐ New Additional Revenue (E‐rate, P‐Card, Training Institutes, Reading Recovery Fees, etc.) 77,500.00 0.00 77,500.00 10Was 40,000 on 02/09/15 version to BoE

11 Sub Total 47,984,778.00 48,103,889.00 (119,111.00) 11 (37,500) new revenue since 02/09/2015

12 * 02/25/2015 ‐ Reduced (Per Pupil) Categorical Aid (per Governor's Proposed Budget) (600,000.00) 0.00 (600,000.00) 12 Was 0 on 02/09/15 version to BoE

13 Sub Total 47,384,778.00 48,103,889.00 (719,111.00) 13 600,000 decreased revenue since 02/09/2015

14 * 02/25/2015 ‐ Fund Balance to cover loss of Per Pupil Categorical Aid (per Governor's Proposed Budget)

600,000.00 0.00 600,000.00 14Was 0 on 02/09/15 version to BoE

15 Sub Total 47,984,778.00 48,103,889.00 (119,111.00) 15 (600,000) new revenue since 02/09/2015

33,250 decreased savings since 02/09/2015

Line Other ‐ Fund Balance Considerations Estimated Cost Line

1 01/26/2015 ‐ Fund Balance ‐ Stadium Restroom Facilities 400,000.00 12 01/26/2015 ‐ Fund Balance ‐ HS Air Handler/Chiller Update 1,600,000.00 2

Line Other Reductions/Revenue Sources ‐ Budget Adjustments for potential consideration in the FUTURE Estimated (Cost) Reduction/Revenue Line

1 Consider increase in student athletic fees Less than $20,000 12 Consider increase in facility rental and building use fees About $20,000 + 23 Determine potential sale of Lilly Creek property (24 acres) TBD 34 Consider additional employee health and benefit changes TBD 45 Consider decreasing transportation costs by increasing elementary walking guidelines to 2

miles (from current 1 mile)About $75,000 5

6 Consider future elimination of elective (K-12) program strands 67 Consider moving middle school athletics to community service fund About $50,000 78 Consider further reduction of educational assistants About $25K per 6 hrs. of daily aide time 89 Consider increasing class size About $75K per Full‐time Teacher 910 TIF Dollars (One Time $ in 2019) TBD 10


Page 7

Staffing Recommendations2015‐2016 School Year* denotes changes since the 02/09/2015 Update to the Community

LEVERAGE: Staffing AdditionsPosition Description Teacher FTEAVID Add 12th Grade (.17 FTE) into the service model (currently

offered in Grades 7‐11)0.17

Reading Recovery (Lead Teacher) Add 0.5 FTE (increase (from 0.5 FTE) to 1.0 FTE) due to reduced Consortium commitment from other districts

0.50

Middle School ‐ Aide(s) Add 2.0 FTE (5.5 Hrs./Day) Aides for Student Support 0.50

TOTAL LEVERAGE: Aide time has been converted into Teaching FTE's and is included in the

Total.1.17

REDUCTIONS: Staffing ReductionsPosition Description Teacher FTE* Elementary School ‐ Teacher Reductions (based on enrollment)

Reduce 1.0 FTE 5K at RS, SL, VV (‐2.0 (was ‐3.0)); Reduce 0.5 FTE 5th Gr. at BF ((‐0.5) retain 0.5 for Math/Literacy); Reduce 0.25 FTE Specials ((‐0.25) Music, Library, PE, Art) (was ‐3.75)

‐2.75

Middle School ‐ Teacher Reductions (based on enrollment)

Reduce 2.0 FTE based on 8th Grade Enrollment Projection ‐2.00

High School ‐ Teacher Reductions (based on enrollment)

Reduce 2.0 FTE based on 12th Grade Enrollment Projection ‐2.00

Elementary School ‐ Aide Reductions (based on enrollment)

Reduce 0.4 FTE (3.0 Hrs./Day) 4th Gr. (Aide) at BF ‐0.17

Reading Specialist Mentoring Reduce 0.25 FTE (transition to new Reading Specialist complete)

‐0.25

* Custodial Staff Savings Savings due to Retirement/Replacement ( was ‐0.17; now is ‐0.34))

‐0.34

TOTAL REDUCTIONS: Aide and Custodial Time has been converted into Teaching FTE's and is

included in the Total. (was ‐8.34)‐7.51

‐6.34($475,500)

This document outlines the staffing recommendations for the 2015‐2016 school year based upon needs.

February 25, 2015

NET RECOMMENDED (FTE) CHANGE (REDUCTION) in STAFFING (was ‐7.17)

NET RECOMMENDED (Dollar ($)) CHANGE (REDUCTION) in STAFFING (was ‐$537,750)

LEVERAGE/REDUCTION SUMMARY: Net Staffing Additions/Reductions


Page 8

February 25, 20152015‐2016 School Year* denotes changes since the 02/09/2015 Update to the Community

Priority (Item) Description (Why) Cost(HS) Certification for High Need Areas

Special Education/Computer Science/Tech Ed at the HS level has been challenging to hire; recommendation to train our own team member and signing a 5‐year agreement

$13,000

(District) Referendum Planning and Marketing

Anticipted costs for community engagement and referendum planning and marketing

$25,000

$38,000

Reduction (Item) Description (Why) CostBusiness Services School Vans included and purchased in the 2014‐15 budget to

reduce transportation costs. Replacement not necessary in 2015‐16 budget.

($60,000)

Human Resources (HR) Compensation market alignment project complete and (Verisight) consultation contract reduced.

($10,000)

HR Guideline modification to reduce the liquidated damages reimbursement costs implementation in 2015‐16.

($10,000)

* HR Benefit Administration System (Cielostar) implemented in the 2014‐15 budget. Current and future service costs to be have already been included into the 2014‐15 insurance benefit premiums ($46,000).

$0

Technology & Assessment Reallocate carryover dollars and cost savings due to favorable equipment bids. Reallocation will defer technology expansion in non‐core areas and instead be used to fund a refresh of necessary 2015‐16 equipment.

($240,000)

Curriculum & Learning Reduction in Professional Development, Assessment, Summer School Transportation budgets.

($65,000)

Facilities & Operations Anticipated energy utilities savings due to lighting upgrades at Ben Franklin, re‐bid of gas (for heat) contract, and shut down of Hiawatha utilities.

($52,000)

($437,000)

This document outlines the major changes in (non‐staff) Improvement Priorities being recommended for the 2015‐2016 school year.

(Non‐staff) Improvement Priority Recommendations

TOTAL LEVERAGE:

TOTAL REDUCTIONS:

LEVERAGE: Other (non‐staff) Improvement Priority Additions

REDUCTIONS: Other (non‐staff) Priority Reductions


Page 9

Enrollment History/Projections and Staffing History

What are the guidelines we use for determining class size? Parents of our elementary students value keeping the class sizes appropriate. Parents of our middle and high school students value class size, yet the program offerings for students are also important. Grade Level Class Size GUIDELINES (Current) Class Size GUIDELINES (Future DRAFT) Pre Kindergarten 20-22 Range 20-22 Range Kindergarten to 1st Grade 22-23 Range ------------------- Kindergarten to 3rd Grade ------------------- 22-24 Range 2nd Grade to 5th Grade 23-25 Range ------------------- 4th Grade to 5th Grade ------------------- 24-26 Range 6th Grade ------------------- 25-28 Range 6th Grade to 8th Grade 24-30 Range ------------------- 7th Grade to 12th Grade ------------------- 25-30 Range 9th Grade to 12th Grade 25-30 Range ------------------- When a grade level class size goes above the recommended level at one of the elementary schools, the Board considers whether it is necessary to add additional aide time to the classroom or create another section of the grade level. At the middle and high school levels, it is often typical that a few individual sections will go above 30 students due to scheduling limitations for the students. The average will typically be below 30. At that point, the decision needs to be made whether to limit student enrollment and identify that the courses are full or add an additional section.

How has our projected enrollment compared to our actual enrollment? Enrollment data from the Department of Public Instruction website may be based on average resident student enrollment and not the total number of students educated. When we project enrollment for budget and staffing of classrooms, all students educated will be included in the actual count to ensure we have the appropriate number of teachers for the students enrolled. Elementary Enrollment School Year Projected Actual Classroom Teachers (FTE) Average 4K-5th Grade Class Size 2009-2010 1919 1914 82.5 23 2010-2011 1816 1888 81.4 23 2011-2012 1891 1860 80.7 23 2012-2013 1840 1851 82.4 22 2013-2014 1867 1862 82.0 23 2014-2015 1878 1859 83.0 22 2015-2016 1841 Elementary Enrollment Chart Summary: We have approximately 83.0 Full Time Equivalent (FTE) Elementary Classroom Teachers serving our 2014-15 actual enrollment of 1859 students. The Pre-kindergarten through 5th grade elementary class size average is 22 for the 2014-2015 school year.


Page 10

Open Enrollment: Open enrollment allows non-resident students to apply to attend school in Menomonee Falls. This program is not determined based on minority status or student need. Parents are required to transport their children to school or arrange for transportation at parent expense. The Board will approve students in Open Enrollment in K-2nd grade class sections where space is available. The Board approved 25 open enrollment students for the 2015-16 school year. These 25 students will be placed across 35 classrooms (Kindergarten through 2nd grade) in the 4 elementary schools where space is available. The Board Goal is to not exceed a 10% non-resident student enrollment which sustains a 90% resident student population.

Chapter 220: The Chapter 220 Program was started in the 1980s to allow Milwaukee resident minority students to attend schools outside of the City of Milwaukee, and to allow suburban resident students to attend schools within the City of Milwaukee. Students participating in the program are transported at the expense of Milwaukee Public Schools. This program resolved the lawsuit that was filed during the 1980s regarding the racial segregation of the Metro-Milwaukee region. The Board has not approved any new student participation in Chapter 220 program since the 2011-12 school year. Our resident minority enrollment in 2014-2015 is 23% within the Village of Menomonee Falls. Based on our elementary enrollment projections, our resident student diversity, and the special needs of our resident students at the elementary level, we will continue to recommend no new Chapter 220 student enrollment for the 2015-16 school year. Middle School Enrollment School Year Projected Actual Core Academic Teachers (FTE) Average 6th-8th Grade Class Size 2009-2010 1062 1033 44 24 2010-2011 995 986 40 25 2011-2012 920 911 37 25 2012-2013 929 932 36 26 2013-2014 877 882 36 25 2014-2015 866 869 34 26 2015-2016 858 High School Enrollment School Year Projected Actual Core Academic Teachers (FTE) Average 9th – 12th Grade Class Size 2009-2010 1494 1538 59 26 2010-2011 1558 1541 59 26 2011-2012 1561 1551 60 26 2012-2013 1474 1514 53 29 2013-2014 1479 1457 52 28 2014-2015 1403 1376 45 31 2015-2016 1312


Page 11

Elective and Support Area Teachers K-12 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Art 9.0 (FTE) 8.0 (FTE) 8.0 (FTE) 7.0 (FTE) 6.0 (FTE) 6.2 (FTE) 6.1 (FTE) Business Ed 7.80 7.10 6.60 6.60 6.60 5.97 5.83 Family Consumer Science 6.60 5.20 4.80 5.00 4.90 4.06 4.84 Guidance College Career 12.00 11.20 10.30 9.80 9.80 10.40 10.4 Library 8.00 6.00 6.00 6.00 5.80 4.20 4.20 Music 13.70 13.35 11.50 10.50 10.20 9.80 9.58 Physical Education 19.00 17.85 18.00 17.70 16.20 14.00 15.00 Elem. Reading Recovery 8.50 11.50 10.00 10.30 9.50 9.00 9.95 Literacy Specialist - - - 2.00 2.00 1.50 1.25 CSS/Gifted 7.25 5.40 5.40 5.40 5.50 3.94 4.43 Math Specialist - - - - - 4.00 5.00 Special Education 38.00 37.00 38.40 38.65 40.75 38.75 38.00 Speech Therapy 9.00 8.80 7.80 7.80 8.00 7.70 7.70 English Language Learners 2.80 2.70 2.70 2.90 2.90 2.90 3.15 Technical Education 8.10 7.70 7.20 7.00 6.00 5.20 2.17 World Language 11.70 10.00 11.30 10.00 9.00 7.93 7.50 Intervention Support 2.60 5.70 6.50 4.70 4.60 8.80 6.07 Other Employees 2006-

2007 2007-2008

2008-2009

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

Administrators 19.90 19.00 18.00 19.00 19.00 17.50 17.00 17.00 17.00 Professional Technical 13.50 14.00 13.55 15.00 13.25 16.25 17.20 14.00 15.00 Administrative Assistants 26.40 26.40 24.20 27.40 24.95 23.56 23.45 24.94 24.50 Food Service 22.04 23.10 23.28 22.44 21.79 20.88 20.19 17.88 17.90 Custodial 38.00 38.00 38.00 38.00 37.60 35.00 37.75 40.66 40.44 Educational Assistants 55.68 58.36 63.28 66.49 60.65 56.09 62.69 67.88 74.08 Healthroom Assistants 5.13 4.78 4.56 5.22 4.56 5.19 5.19 4.44 4.50

Community Education & Recreation 2006-

2007 2007-2008

2008-2009

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

Administrators 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Professional Technical 2.50 2.50 2.50 2.80 2.80 2.80 2.80 3.00 3.00 Administrative Assistants 2.00 2.00 2.00 2.00 2.15 2.25 2.50 2.50 3.00


Page 12

Historical Budget Reductions

2014-15 Budget ReductionsFull-Time

Equivilent (FTE) CostReduction of teaching staff (2.40) (168,000)Reduction of Educational Assistants (15) daily hours (57,000)Reduction of Custodial Maintenance Labor & Equipment Costs (130,000)Health insurance savings - renewal (4.4%) less than projected (based on positive experience) (300,000)Reduction of substitute employee hours (15,000)

Subtotal 2014-15 Budget Reductions (670,000)


Equivilent (FTE) CostReduction of teaching staff (HS added 6th assignment) (4.80) (336,000)Pupil transportation contract (Re-Bid) savings (250,000)Division budget reduction (supplies, equipment, service contracts) (250,000)Retirement/Resignation (wage/benefit) savings (230,000)Health insurance savings - plan design (3%) (200,000)Reduction of overtime hours (10,000)Increase Special Ed categorical aid revenue (via Adaptive Phy.Ed. Staffing) (25,000)Increase Open Enrollment revenue (to remain at 10% non-resident student population) (135,000)Use of final portion of Federal Education Jobs Dollars (one time revenue) (400,000)

Subtotal 2013-14 Budget Reductions (1,836,000)


Equivilent (FTE) CostReduction of teaching staff (5.50) (385,000)Health insurance savings - plan design (5%) (300,000)Health insurance savings - increased employee contribution (from 8% to 11.5%) (230,000)Custodial/Maintenance staff restructuring (replaced FT staff with PT staff) (150,000)Reduction of (Out of district placements) Special Education Tuition (85,000)Reduction of Educational Assistants (14) daily hours (53,000)Reduction of District Office Administrative Assistant (0.50) (25,000)Discretionary additional retiree contribution to OPEB Trust (one year budget reduction) (200,000)Capital Improvement Budget (one year budget reduction) (325,000)

Subtotal 2012-13 Budget Reductions (1,753,000)


Equivilent (FTE) CostReduction in Utilities/Operational Supply Budgets (200,000)Reduction of Educational Assistants (46) daily hours (175,000)Reduction of Building Administrators (NMS (1.00), HS (0.25), BF (0.50)) (1.75) (170,000)Elimination of payments to (NMS) teaching staff for Flex/Homeroom (100,000)Elimination of payments to teaching staff for supervision duties (90,000)Reduction of substitute staff (70,000)Reduction of High School Yearbook/Newspaper course (replaced as a Co-curricular) (30,000)Reduction in Athletic/Activities Budget (20,000)Increased employee contributions to Wisconsin Retirement System (WRS) (1,500,000)Health insurance savings - change in carrier (900,000)Health insurance savings - increased employee contribution (from 5% to 8%) (300,000)Reduction of teaching staff (15.00) (1,050,000)Use a portion of Federal Education Jobs Dollars (one time revenue) (470,000)

Subtotal 2011-12 Budget Reductions (5,075,000.00)


Page 13

2014-15 Budget Frequently Asked Questions

Q: Where do school districts’ revenues come from?

A: School districts have two major revenue sources: local property taxes and state aid. Districts receive minimal federal aid and limited revenue from other sources, but the vast majority of the revenue comes from local taxes and state aid.

Menomonee Falls is primarily funded by local taxes rather than state aid because the district’s property value is high (in comparison to other parts of the State). Property values are the major component in determining the amount of state aid a district receives.

Q: Where do school districts’ spend their money?

A: Like most organizations and companies, salaries and benefits make up the greatest expenditures of a school district. Most school districts try to spend less than 80 percent of their budgets on salaries and benefits.

Fed & Other958,606

2%

State7,876,641

17%

Local38,415,029

81%

2013-2014 General Fund Revenue Sources


Page 14

In the School District of Menomonee Falls (SDMF), 69% of its expenditures are on salaries and benefits. Most school districts try to spend less than 80 percent on salaries and benefits (many do not achieve this).

Q: We hear much about revenue limits. Just what is this and how does it work?

A: The State Legislature implemented a system of revenue limits in 1993 in order to keep taxes down. Districts’ revenues were capped at their level of spending in 1993, and adjustments are made to the revenue limit in each biennial budget approved by the legislature.

Revenue limits are perhaps best described in terms of per-student allowable spending. This means the amount of money the state allows a school district to spend per student per year while keeping a balanced budget. Revenue limits had increased with inflation (the consumer price index, or CPI), but since 2009-10, the State Legislature has set the limit lower than CPI. This results in challenges for school districts in keeping up with naturally rising costs of goods and services like heat, light, gas, fuel, insurance, etc.

While districts have become more efficient with resources, years of revenue limits have taken their toll. Efficiencies are harder to find and difficult decisions about programming, staffing and class sizes are forced to be made across the state. We have saved more than $5.8 million on energy in the last 12 years through our cost avoidance energy reduction program, have saved over $1.9 million on health insurance changes, and over $15.7 million on retiree benefit changes.

Salaries 23,537,059

49%

Benefits 9,370,500

20%

Purch.Services 5,836,890

12%

Spec.Ed.Oper. Transfer 5,116,463

11%

Supplies/Equip. 2,764,110

6%

Other 1,210,568

2%

General Fund Expenditures by Object


Page 15

Our revenue limit has decreased by more than $3.5 million since it stopped pacing with the consumer price index (CPI) in 2009-10.

Q: So if state aid increases in a given year, don’t districts’ revenue limits increase?

A: Oddly, no, and this is a confusing element to the State’s education funding process. The total dollars to educate students does not change unless the revenue limit per-student dollar amount is adjusted.

The State Legislature may vote to increase state aid without raising the revenue limit. Even an increase in the state budget for education may not mean an increase in state aid to each district. Since Menomonee Falls is considered “property rich” – it has high property values in comparison to other parts of the State – we receive less state aid than the majority of school districts across the state to offset our local property taxes.

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15*

Per Student ($) Adjustment $264.12 $274.68 $200.00 $200.00 -$631.81 $50.00 $75.00 $75.00Revenue Limit 44,913,750 46,131,129 46,770,327 47,017,856 43,715,823 43,154,598 43,218,024 42,895,372

35,000,000

37,000,000

39,000,000

41,000,000

43,000,000

45,000,000

47,000,000

-$800.00

-$600.00

-$400.00

-$200.00

$0.00

$200.00

$400.00

$600.00

$800.00

$1,000.00

Per S

tude

nt D

olla

r ($

) Adj

ustm

ent

Revenue Limit Trend (with per student dollar ($) adjustment trend)


Page 16

As our state aid decreases, local property taxpayers pay a larger share of the educational costs. Menomonee Falls has lost more than $8.6 million (55%) in state aid since 2007-2008.

Q: Do property values play a part in educational funding? How?

A: Yes. Property values impact the amount we receive in state aid through a complex, three-tiered formula. Menomonee Falls is considered a property wealthy community. Therefore, we receive limited state aid. A portion of our state aid is reduced (thus increasing our local property taxes) and redistributed to educate children across the state from less affluent communities.

Q: What factors are used to determine the per-student revenue limit dollar amount? And why do they differ among districts?

A: The revenue limit is based on the following three factors: Number of students (3 year average of resident enrollment), Base revenue limit (beginning in 1993), and per-pupil dollar increase (set by the Legislature every two years with the biennial budget). Districts’ base revenue in 1993 varied by school district, as did program offerings for students based on what each community valued.

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 *2014-15Property Tax Rate $9.33 $9.77 $10.80 $11.71 $11.47 $11.78 $12.35 $12.70State Aid 15,823,555 14,970,989 12,709,930 10,855,444 9,771,814 8,296,806 7,195,030 6,903,497

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

$0.00

$2.00

$4.00

$6.00

$8.00

$10.00

$12.00

$14.00

Dolla

rs p

er $

1,00

0 of

Pro

pert

y Va

lue

General State Aid & Property Tax Rate Trend


Page 17

Q: How does a district’s student enrollment apply to the revenue limit?

A: The revenue limits are based on student count. Those districts that are growing in student enrollment are better positioned to sustain programs because their revenues pace more closely to expenditure increases. Menomonee Falls has been declining slightly in enrollment. Therefore, we are more significantly impacted by the revenue limit. The revenue limit does not keep pace with increasing costs; and with fewer students there is less revenue available to educate all of the children. As a result, we need to reduce expenditures, which typically leads to staff and programming reductions for students.

Q: How has declining enrollment impacted Menomonee Falls? Why does it seem like we’re pressured more with revenue limits and budgets than neighboring districts?

A: Currently, our enrollment is declining slightly; and historically, we have served many more students. During the course of the 1970’s, our enrollment reached approximately 7,000 students. Our programming was designed during a time when we served many more students. Since the revenue limits were instituted in 1993, resources available to sustain these programs are much more limited. Student performance expectations are higher today, in the core academic areas, than ever before. Therefore, programs traditionally valued need to be adjusted as our resources have become more limited and performance expectations have increased.

School districts that are experiencing growing enrollments may have started with fewer program offerings (in comparison to what we have traditionally offered). With (their) new enrollment growth, it adds to their revenue limit and their ability to grow programming. With (our) slightly declining enrollment, coupled with revenue limits not pacing with inflation, the funding we’re allowed to operate with is decreased, which requires us to adjust programming and limits our ability to expand programming.

Q: What will be the determining factors into which programs will be reduced? A: Our Priorities for the Budget process are as follows:

1. Prioritize the strategies to improve student academic achievement, staff performance, and continuous improvement in all departments and at each school level in order to prepare students well and to exceed the expected performance levels.

2. Personnel decisions will prioritize: a. Sustaining class size ratios at an appropriate level b. Programming to ensure students make successful college and career transitions

3. Sustain efficient and effective operations. 4. Prioritize strategic areas of improvement in the budget process 5. Safeguard the taxpayers’ investment in the Menomonee Falls Public Schools by sustaining

high performance, strong home values for our Village, and demonstrating a culture of quality.


Page 18

Q: How will the Leadership Team prioritize reductions and staff layoffs? A: Seniority is no longer the determining factor for layoff and reduction in force. Some program reductions will be made based on the prioritization stated above. The balance of the decisions will indeed be challenging ones.

Like any other industry that needs to reduce their workforce, we will need to determine in the process which staff members we will retain and who we will need to reduce. Determining factors will include performance, ability to work effectively with students, families and colleagues, certification levels and flexibility, specific training that falls in our priority areas, and overall ability to contribute and make a difference in our organization.

Q: What is the impact of Act 10 on a school district’s budget?

A: Act 10 gives the authority to school boards to change insurance carriers and other benefits. Many districts had used the Wisconsin Education Association Trust (WEA) health plan for years. With Act 10 in place, many districts switched health carriers and required their employees to contribute more toward their benefit packages.

Act 10, however, does not have any impact on the state’s revenue limit statute. While Act 10 provided some ability of school boards to save on benefit plans, it does not allow districts to raise more revenue to keep up with other continual rising costs. The board weighs the salary and benefit compensation decisions with the district’s available revenues, while remaining competitive in the region, in order to sustain a quality workforce.

Q: What was the impact of the last teacher contract on the budget?

A: The last teacher’s contract expired June 30, 2013. It implemented provisions of Act 10 while Act 10 was being debated in the legislature and the court system. The board decision to approve the contract was driven by a deadline to switch health carriers prior to the start of the 2011-2012 fiscal year (July 1st). While there was some question of whether or not Act 10 would be approved in the legislature and whether or not it would be overturned by a court, the district implemented the provisions of Act 10 in its contract, which was agreed upon by the School Board and the Menomonee Falls Education Association (the teachers union).

It’s important to note that if Act 10 would not have been approved by the legislature or if it had been overturned by a court, the school district would still have implemented its provisions as they were outlined in the mutually agreed upon teachers contract.

The school district has moved to the use of employee handbooks as the contracts have expired for the employee work groups. The district is now self-insured for healthcare with high-deductible plan options, and has reduced its retirement liability by 62% (more than $15.7 Million).


Page 19

BUDGET

FY - 2010 FY - 2011 % ∆ FY - 2012 % ∆ FY - 2013 % ∆ FY - 2014 % ∆ FY - 2015 % ∆

REVENUE

Local Sources $34,048,933 $35,700,271 4.8% $33,832,403 -5.2% $35,173,482 4.0% $36,230,420 3.0% $35,096,195 -3.1%

State Sources $13,305,523 $11,585,596 -12.9% $10,370,343 -10.5% $9,072,196 -12.5% $8,063,744 -11.1% $9,337,242 15.8%

Federal Sources $321,564 $1,371,322 326.5% $384,727 -71.9% $348,036 -9.5% $513,261 47.5% $490,247 -4.5%

Other $2,204,898 $2,419,421 9.7% $2,383,296 -1.5% $3,038,708 27.5% $2,798,528 -7.9% $2,707,362 -3.3%

TOTAL REVENUE $49,880,918 $51,076,609 2.40% $46,970,769 -8.04% $47,632,422 1.41% $47,605,953 -0.06% $47,631,046 0.05%

EXPENDITURES

Salary and Benefits $35,448,219 $35,566,162 0.3% $33,170,671 -6.7% $33,227,281 0.2% $32,576,895 -2.0% $33,166,537 1.8%

Other Objects $13,438,042 $13,634,055 1.5% $13,939,473 2.2% $13,887,185 -0.4% $14,042,912 1.1% $15,831,883 12.7%

TOTAL EXPENDITURES $48,886,261 $49,200,216 0.64% $47,110,144 -4.25% $47,114,467 0.01% $46,619,806 -1.05% $48,998,420 5.10%

SURPLUS / DEFICIT $994,657 $1,876,393 ($139,375) $517,955 $986,147 ($1,367,374)

BEGINNING FUND BALANCE $6,525,685 $7,520,342 15.2% $9,396,735 25.0% $9,257,360 -1.5% $9,775,315 5.6% $10,761,462 10.1%

ENDING FUND BALANCE $7,520,342 $9,396,735 25.0% $9,257,360 -1.5% $9,775,315 5.6% $10,761,462 10.1% $9,394,088 -12.7%

FUND BALANCE AS % OF EXPENDITURES 15.4% 19.1% 19.7% 20.7% 23.1% 19.2%

ACTUAL REVENUES & EXPENDITURES

School District of Menomonee FallsFund 10 - General Fund - History Summary

Base Forecast

$994,657

$1,876,393

($139,375)

$517,955

$986,147

($1,367,374)

($2,000,000)

($1,500,000)

($1,000,000)

($500,000)

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

FY - 2010 FY - 2011 FY - 2012 FY - 2013 FY - 2014 FY - 2015

SURPLUS / DEFICIT

$7.520

$9.397 $9.257$9.775

$10.761

$9.394

$0

$2

$4

$6

$8

$10

$12

FY - 2010 FY - 2011 FY - 2012 FY - 2013 FY - 2014 FY - 2015

ENDING FUND BALANCE (MILLIONS)

© 2014 PMA Financial Network, Inc.

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Page 20

BUDGETFY - 2015 FY - 2016 % ∆ FY - 2017 % ∆ FY - 2018 % ∆ FY - 2019 % ∆ FY - 2020 % ∆

REVENUE

Local Sources $35,096,195 $36,346,236 3.6% $36,769,056 1.2% $36,778,613 0.0% $37,091,363 0.9% $37,740,401 1.7%

State Sources $9,337,242 $8,067,813 -13.6% $6,992,533 -13.3% $6,083,032 -13.0% $5,313,584 -12.6% $4,659,694 -12.3%

Federal Sources $490,247 $490,247 0.0% $490,247 0.0% $490,247 0.0% $490,247 0.0% $490,247 0.0%

Other $2,707,362 $3,002,982 10.9% $3,088,197 2.8% $3,188,482 3.2% $3,248,807 1.9% $3,295,862 1.4%

TOTAL REVENUE $47,631,046 $47,907,278 0.58% $47,340,033 -1.18% $46,540,374 -1.69% $46,144,001 -0.85% $46,186,204 0.09%

EXPENDITURES

Salary and Benefits $33,166,537 $33,639,349 1.4% $34,285,650 1.9% $34,820,478 1.6% $35,465,641 1.9% $36,122,887 1.9%

Other Objects $15,831,883 $15,226,539 -3.8% $15,449,125 1.5% $15,649,804 1.3% $15,876,049 1.4% $16,083,126 1.3%

TOTAL EXPENDITURES $48,998,420 $48,865,889 -0.27% $49,734,776 1.78% $50,470,282 1.48% $51,341,690 1.73% $52,206,014 1.68%

SURPLUS / DEFICIT ($1,367,374) ($958,611) ($2,394,742) ($3,929,908) ($5,197,689) ($6,019,810)

Change over Previous Year $408,763 ($1,436,131) ($1,535,165) ($1,267,781) ($822,121)

BEGINNING FUND BALANCE $10,761,462 $9,394,088 $8,435,477 $6,040,735 $2,110,827 ($3,086,862)

ENDING FUND BALANCE $9,394,088 $8,435,477 $6,040,735 $2,110,827 ($3,086,862) ($9,106,671)

FUND BALANCE AS % OF EXPENDITURES 19.2% 17.3% 12.1% 4.2% -6.0% -17.4%

School District of Menomonee FallsFund 10 - General Fund - Projection Summary

REVENUE & EXPENDITURE PROJECTIONS

Base Forecast

($1,367,374)

($958,611)

($2,394,742)

($3,929,908)

($5,197,689)

($6,019,810)

($7,000,000)

($6,000,000)

($5,000,000)

($4,000,000)

($3,000,000)

($2,000,000)

($1,000,000)

$0

FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020

SURPLUS / DEFICIT

$9,394.088$8,435.477

$6,040.735

$2,110.827

-$3,086.862

-$9,106.671

($15,000)

($10,000)

($5,000)

$0

$5,000

$10,000

$15,000

FY - 2015 FY - 2016 FY - 2017 FY - 2018 FY - 2019 FY - 2020

ENDING FUND BALANCE (THOUSANDS)

© 2014 PMA Financial Network, Inc.

Page: 2

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Page 21

School District of Menomonee Falls March 2, 2015

Budget Development Calendar - Working Draft2015-16 30

Target Date DescriptionX = Public

OpportunitiesDecember/January Frame Budget Scorecard & Strategic Leverage PrioritiesJanuary Budget Assumptions & Forecast Communication to BoE, Leadership, Staff, & CommunityJanuary 5, 2015 BoE Work Session - Budget Assumptions and Forecast Projection XJanuary 12, 2015 Budget Assumptions and Forecast Projection Communication to BoE & Community XJanuary 26, 2015 BoE Approval of Open Enrollment Seats/Chapter 220 Seats XFebruary Registration Middle School/High School & StaffingFebruary 2, 2015 BoE Work Session - Preliminary Budget Document, Assumptions, Forecast, & Options XFebruary 9, 2015 Preliminary Budget Document, Assumptions, Forecast, & Options Communication to Public XFebruary 16, 2015 Retirement Declaration DueFebruary 23, 2015 45-day Report out - Quarter 2 March 6, 2015 Division/Building/Department Budget Documents & Worksheets IssuedMarch 9, 2015 BoE Mtg. Discussion - Preliminary Budget (Scorecard) & Projected Non-renewal Notices XMarch 9, 2015 BoE Work Session - Preliminary Budget from Superintendent/Leadership & Facilities Planning XMarch 10 - March 20 Preliminary Budget Presented to Staff for FeedbackMarch 16, 2015 BoE Work Session XMarch 23, 2015 Preliminary Budget Presented for Community Feedback (1) XMarch 23, 2015 BoE Approval of Preliminary Non-renewal Notices (closed session)March 31, 2015 Preliminary Non-renewal Notices due to StaffMarch 31, 2015 BoE Work Session - Facilities Planning XApril 3 - April 10 Spring BreakApril 13, 2015 Division/Building/Department Budget Documents & Worksheets Due to Business OfficeApril 13, 2015 Preliminary Budget Presented for Community Feedback (2) XApril 13, 2015 BoE Mtg. Discussion - Preliminary Staffing Budget XApril 27, 2015 Preliminary Budget Presented for Community Feedback (3) XApril 27, 2015 BoE Approval of Preliminary Staffing Budget XMay Staff Recruitment - Hiring known PositionsMay 11, 2015 45-day Report out - Quarter 3 May 11, 2015 Preliminary Budget Presented for Community Feedback (4) XMay 15, 2015 Final Non-renewal Notices and Final Contracts IssuedMay 18, 2015 Preliminary Budget Presented for Community Feedback (5) XJune 8, 2015 Preliminary Budget Presented for Community Feedback (6) XJune 15, 2015 Teacher Contracts due back to Human Resources OfficeJune 23, 2015 Preliminary Budget Presented for Community Feedback (7) XJuly 13, 2015 NO Regular Board MeetingJuly 27, 2015 BoE Discussion of Preliminary Budget XAugust Prepare for Budget Hearing & Annual Meeting August 10, 2015 BoE Approval of Preliminary Budget XAugust 13, 2015 45-day Report out - Quarter 4; BoE Work Session - Strategic Update w/Leadership & BoE XAugust 14, 2015 Postcard Marketing of Budget Hearing and Annual MeetingAugust 20, 2015 Publish Notice of Budget Hearing & Proposed Budget SummaryAugust 24, 2015 Preliminary Budget Update on Strategic Plan to Community XSeptember Develop Budget (Base) Forecast AssumptionsSeptember 14, 2015 Budget Hearing & Annual Meeting XSeptember 25, 2015 Third (3rd) Friday Student CountSeptember 28, 2015 Budget Update to the BoE & Community XOctober 12, 2015 Third (3rd) Friday Student Count Results & Enrollment Projection XOctober 12, 2015 Budget Update to the BoE & Community XOctober 15, 2015 General State Aid CertificationOctober 15, 2015 Equalized Property Values CertificationOctober 26, 2015 Set the Levy and Adopt Original Budget XNovember 1, 2015 Last Date to Set the Levy and Adopt Original BudgetNovember 2, 2015 Chapter 220 Seats (Recommendation to BoE Curriculum & Finance) XNovember 9, 2015 BoE Work Session - Budget (Base) Forecast Projection XNovember 10, 2015 Last Date to Certify Tax Levy to MunicipalitiesNovember 23, 2015 45-day Report out - Quarter 1 X


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Board of Education Regular Meeting 6. d.



DATE: 03/09/2015

SUBJECT: Preliminary nonrenewals of staff for economic reasons (7.17 total full time equivalent positions) (Christaine Standlee)

Presentation:The Personnel Committee is submitting for action a request for permission to distribute approximately 47nonrenewal notices for the 2015-2016 school year. To clarify: Previously, the District issued preliminarynotices of layoff. However, with the exhaustion of the previous collective bargaining agreement, the onlylegally available preliminary notice is the notice of nonrenewal (Wisconsin Statute §118.22.)

Topic and Background:Administration and the Board of Education are currently in process of finalizing the budget and staffingprocesses, as well as, student enrollment/registration. Due to the preliminary notice requirements underWisconsin Statute §118.22, the District must issue the preliminary notices no later than April 30 of each year. The District Human Resources Department plans to verbally communicate the preliminary notices by April 2,2015 notices. The number of preliminary notices of nonrenewal can be impacted by a variety of reasons such as:

Requests by the employee(s) for a reduction in hours, including job shares, requires a nonrenewal processand issuance of a new contract indicating the reduction in FTE. We must do this so that rights to thecurrent year FTE level position are severed.Nonrenewals for economic reasons (i.e. budgetary reductions) also require a nonrenewal process.Finally, reductions due to employee performance concerns also require a nonrenewal process.

As with years past:

We are prioritizing years of service, specialized trainings, leadership roles, professional development andadvanced academic development as an example of some of the factors in the nonrenewal for economicreasons.We are fully evaluating and performing significant due diligence in each department through ournonrenewal protocols to ensure that we have made the most appropriate selections.We are expecting the total number of FTE permanent nonrenewals for economic reasons to equate toapproximately seven (7.17). However, in some instances, this may mean partial nonrenewals(reductions). This will increase the total number of individual staff members affected by a nonrenewal butnot total FTE’s.

Rationale: In order to protect the financial security of the District until such time that registration/enrollment is known, it isrecommended that we issue approximately 47 preliminary notices. Based on enrollments at the secondary level,which continue to be refined (enrollment windows are currently ending and being reviewed), we may furtherreduce this number as we bring this request back to the board for action.

Recommended Board Action:To approve the suggested quantity of potential preliminary notices.

Board of Education Regular Meeting 6. e.



DATE: 03/09/2015

SUBJECT: Board Resolution regarding Governor's budget (Jeff Gross, Director of Business Services)

Presentation:Pat Greco and Jeff Gross will share this item to the Board and the community.

Topic and Background:The Biennial Budget process for the 2015-17 school year budgets is in process. The Governor has advanced hisbudget. The legislators now determine any modifications they will make before the budget is finalized. Thelegislators typically advance the final budget in June.

Recommended Board Action:Due to the timely nature of the advancing budget. This item is placed for both discussion and action onMonday’s Board meeting. Should the Board agree, the signed copy would be advanced to the Governor andLegislators.

Attachmentsresolution

3-9-15 RESOLUTION OF THE BOARD OF EDUCATIONSCHOOL DISTRICT OF MENOMONEE FALLS,

MENOMOEE FALLS, WISCONSIN

WHEREAS, Governor Walker has proposed a $150 decrease per student in public schoolfunding for 2015-16;

WHEREAS, this decrease results in $600,000 "base" cut to the School District of Menomonee Falls;

WHEREAS, in addition to the year 1 decrease of $150 per pupil, Governor Walker’sbudget plan also includes no revenue limit per pupil increase;

WHEREAS, when factored together (base cut plus no inflationary revenue cap increase)the overall results in reductions in educational opportunities for public school children in Menomonee Falls is compounded upwards toward $1.5M;

WHEREAS, although the Governor indicated in his budget address on February 3rd thatschool revenues remained essentially flat, his budget plan actually imposes a $150 ($127 millionstatewide) cut in the per-pupil special categorical aid in the first year of the biennium;

WHEREAS, this $150 per-pupil categorical aid was in the 2014-15 state budget base andexpected in each year of the 2015-17 biennium to minimally keep pace with inflation;

WHEREAS, even though the Governor proposes to add about $142 million (about $165per pupil) to the per-pupil categorical aid in the second year of the biennium, the net result is acut of approximately $135 per pupil ($112 million) over the biennium;

WHEREAS, in addition to the $142 million in the per-pupil categorical in the secondyear of the budget, the governor also proposes spending $211.2 million in increased school levycredits ($105.6 million in each year) and $108 million in increased general aid with nocorresponding revenue limit increase; therefore, this $319 million is “school funding in nameonly.” It simply flows to taxpayers as property tax relief and schools cannot spend one dime of iton the educational needs of their students;

NOW, THEREFORE, BE IT RESOLVED, that the School District of Menomonee Falls Board of Education strongly encourages the Governor and State Legislature to revise theGovernor’s budget to restore school funding in 2015-17 to educationally adequate levels to include no decrease in year 1 anticipated revenue while also providing for inflationary revenueincreases in both years.

IN WITNESS WHEREOF, the undersigned, being all of the members of the Board ofEducation for the School District of Menomonee Falls, have executed this resolution this 9th dayof March, 2015.

Faith VanderHorst, President David Noshay, Member

Ron Bertieri, Vice-President Paul Tadda, Member

Scott Ternes, Treasurer Mark Nadolski, Member

Michele Divelbiss, Board Clerk

Board of Education Regular Meeting 7. a.



DATE: 03/09/2015

SUBJECT: Board Resolution regarding Governor's budget (Jeff Gross, Director of Business Services)

Presentation:Pat Greco and Jeff Gross will share this item to the Board and the community.

Topic and Background:The Biennial Budget process for the 2015-17 school year budgets is in process. The Governor has advanced hisbudget. The legislators now determine any modifications they will make before the budget is finalized. Thelegislators typically advance the final budget in June. The Governor’s proposed budget has raised specific concerns in planning for the next two school years. Thereductions proposed will again reduce the resources available to our schools. The resolution attached wouldprovide specific feedback to the Governor and the legislators regarding the specific impact to our schools.

Recommended Board Action:Due to the timely nature of the advancing budget. This item is placed for both discussion and action on theMarch 9, 2015 Board meeting. Should the Board agree, the signed copy would be advanced to the Governor andLegislators.

Attachmentsresolution

3-9-15 RESOLUTION OF THE BOARD OF EDUCATIONSCHOOL DISTRICT OF MENOMONEE FALLS,

MENOMOEE FALLS, WISCONSIN

WHEREAS, Governor Walker has proposed a $150 decrease per student in public schoolfunding for 2015-16;

WHEREAS, this decrease results in $600,000 "base" cut to the School District of Menomonee Falls;

WHEREAS, in addition to the year 1 decrease of $150 per pupil, Governor Walker’sbudget plan also includes no revenue limit per pupil increase;

WHEREAS, when factored together (base cut plus no inflationary revenue cap increase)the overall results in reductions in educational opportunities for public school children in Menomonee Falls is compounded upwards toward $1.5M;

WHEREAS, although the Governor indicated in his budget address on February 3rd thatschool revenues remained essentially flat, his budget plan actually imposes a $150 ($127 millionstatewide) cut in the per-pupil special categorical aid in the first year of the biennium;

WHEREAS, this $150 per-pupil categorical aid was in the 2014-15 state budget base andexpected in each year of the 2015-17 biennium to minimally keep pace with inflation;

WHEREAS, even though the Governor proposes to add about $142 million (about $165per pupil) to the per-pupil categorical aid in the second year of the biennium, the net result is acut of approximately $135 per pupil ($112 million) over the biennium;

WHEREAS, in addition to the $142 million in the per-pupil categorical in the secondyear of the budget, the governor also proposes spending $211.2 million in increased school levycredits ($105.6 million in each year) and $108 million in increased general aid with nocorresponding revenue limit increase; therefore, this $319 million is “school funding in nameonly.” It simply flows to taxpayers as property tax relief and schools cannot spend one dime of iton the educational needs of their students;

NOW, THEREFORE, BE IT RESOLVED, that the School District of Menomonee Falls Board of Education strongly encourages the Governor and State Legislature to revise theGovernor’s budget to restore school funding in 2015-17 to educationally adequate levels to include no decrease in year 1 anticipated revenue while also providing for inflationary revenueincreases in both years.

IN WITNESS WHEREOF, the undersigned, being all of the members of the Board ofEducation for the School District of Menomonee Falls, have executed this resolution this 9th dayof March, 2015.

Faith VanderHorst, President David Noshay, Member

Ron Bertieri, Vice-President Paul Tadda, Member

Scott Ternes, Treasurer Mark Nadolski, Member

Michele Divelbiss, Board Clerk

Board of Education Regular Meeting 7. b.



DATE: 03/09/2015

SUBJECT: - Minutes of February 23, 2015 School Board meeting

Presentation:

Topic and Background:

Recommended Board Action:

AttachmentsFeb 23, 2015 BoE Minutes

Pending Approval

Date: February 23, 2015

Purpose: Regular Meeting

Present: Board Members Present – Bertieri, Tadda, Nadolski,

VanderHorst, Noshay

Faith VanderHorst School Board President, called this meeting to

order at 6:03 p.m. in the Board Room at Village Hall. The Pledge of

Allegiance was recited. Public posting of the meeting was noted.

Board Committee Reports:

Curriculum and Learning: David Noshay reported on the Feb. 10

meeting. The committee approved a new set of art standards;

received an update on middle school math; saw results of the youth

risk behavior survey; saw a report on curriculum benchmarking;

approved policies on acceleration, programs for disadvantaged

students, youth options, adult and community education, and

graduation diploma for veterans of foreign wars. The next meeting is

Feb. 10 at 5:30 p.m.

Finance: Member Mark Nadolski reported the next meeting is March

5 at 6:30 p.m.

Policy: Chair Paul Tadda reported the next meeting is Feb. 25 at 6

p.m.

Personnel: Chair Ron Bertieri reported the next meeting is March 17

at 6 p.m.

DISCUSSION ITEMS:

Public Information Coordinator/Executive Assistant Mitch Maersch

and Public Outreach Specliast Jill Huskisson of Eppstein Uhen

Architects discussed the communication plan for the community

workshops on facility and finance planning.

ACTION ITEMS:

Motion by Ron Bertieri

Second by Paul Tadda

To approve Consent Agenda Items. (a.)

Yes – 5 No – 0

Motion by Mark Nadolski

Second by Ron Bertieri

To approve vouchers payable from Feb. 11, 2015, through Feb. 19,

2015, for $377,375.07. (b.) Yes – 5 No – 0

Student Isabelle Abbott provided the student school board member

report.

Superintendent Patricia Greco, Ph.D., provided the superintendent’s

report.

Motion by Ron Bertieri

Second by Mark Nadolski

To adjourn into work session format:

Yes – 5 No – 0

Meeting adjourned at 6:38 p.m.

Work session:

Principals and division leaders provided their 45-day updates to the

School Board.

Meeting adjourned at 9:32 p.m.

Respectfully submitted,

Ron Bertieri

School Board Vice President

SCHOOL DISTRICT OF MENOMONEE FALLS Menomonee Falls, Wisconsin

MINUTES OF MEETING BOARD OF EDUCATION

March 9, 2015 7. c.

SUBJECT: Dates: Check Numbers: Funds Total:02/23/2015-03/05/2015265635-265764 General $575,883.0002/23/2015-03/05/201514409-14427 Activity 13,954.62 Total: $ 589,837.62