ScholarSpace and Scholarly ScholarSpace and Scholarly Communication: A Needs Communication: A Needs

AssessmentAssessment

Beth TillinghastBeth Tillinghast

Today’s PresentationToday’s Presentation

Background setting for the projectBackground setting for the project Institutional RepositoriesInstitutional Repositories Open AccessOpen Access Repository Recruitment ConcernsRepository Recruitment Concerns

PurposePurpose MethodologyMethodology FindingsFindings ConclusionsConclusions

Background of ProjectBackground of Project

What is ScholarSpace and what can it What is ScholarSpace and what can it do?do?

Why are Repositories Why are Repositories Important?Important?

Strive for more control over scholarly Strive for more control over scholarly outputoutput

Concern for preservation of digital Concern for preservation of digital contentcontent

Desire to showcase unique collections Desire to showcase unique collections of scholarshipof scholarship

Help support global access to Help support global access to scholarship through Open Accessscholarship through Open Access

Open AccessOpen Access

What is Open Access?What is Open Access?

““Open-access (OA) literature is digital, online, Open-access (OA) literature is digital, online, free of charge, and free of most copyright and free of charge, and free of most copyright and licensing restrictions. What makes it possible licensing restrictions. What makes it possible is the internet and the consent of the author is the internet and the consent of the author or copyright-holder.” or copyright-holder.” Peter Peter SuberSuber

It very much supports the peer review process!!It very much supports the peer review process!!

Open AccessOpen Access

It represents a shift from traditional It represents a shift from traditional scholarly publishing.scholarly publishing. Faster dissemination of workFaster dissemination of work Greater impact of researchGreater impact of research Reduced cost for academic libraries that Reduced cost for academic libraries that

are providing access are providing access

ARL 2006 Study - Publication Data (Kyrillidou)ARL 2006 Study - Publication Data (Kyrillidou)

The Success of a RepositoryThe Success of a Repository

““IRs will be successful only if a large IRs will be successful only if a large percentage of the institutional percentage of the institutional community voluntarily subscribes to community voluntarily subscribes to the concept of the repository and the concept of the repository and routinely participates in it.” routinely participates in it.”

Blythe and Chachra, Blythe and Chachra, 20052005

The Success of a RepositoryThe Success of a Repository““Content size is one of the most Content size is one of the most

important factors far assessing the important factors far assessing the achievement of self-archiving.” achievement of self-archiving.”

Probets and Jenkins, Probets and Jenkins, 20062006

Another study suggests that the Another study suggests that the success of a repository will be success of a repository will be determined eventually by “their determined eventually by “their uptake and use by researchers.” uptake and use by researchers.”

Shearer, 2003Shearer, 2003

The ConcernThe Concern

Two-thirds (63%) of ARL libraries Two-thirds (63%) of ARL libraries regarded the recruitment of digital regarded the recruitment of digital content for content for the IR as “difficult.”the IR as “difficult.”

Bailey, 2006Bailey, 2006

Reasons ??Reasons ??-Confusion about IRs-Confusion about IRs-Uncertainty over copyright-Uncertainty over copyright-Doubts about use of scholarship-Doubts about use of scholarship-Fear of plagiarism-Fear of plagiarism-Myth about low quality of material-Myth about low quality of material-Use of a new technology-Use of a new technology

What can we do?What can we do?

How can faculty members be How can faculty members be encouraged to readily deposit their encouraged to readily deposit their work to ScholarSpace?work to ScholarSpace?

What can the repository developers do What can the repository developers do to assist and encourage this process?to assist and encourage this process?

What will be the needs of our What will be the needs of our researchers who will want to use the researchers who will want to use the repository?repository?

The PurposeThe Purpose

The purpose of this needs assessment was The purpose of this needs assessment was to understand how best an institutional to understand how best an institutional repository could meet the research needs repository could meet the research needs of faculty and researchers at the of faculty and researchers at the University of Hawaii at Manoa.University of Hawaii at Manoa.

It will thereby guide the development of the It will thereby guide the development of the institutional repository, in terms of both institutional repository, in terms of both services and products. services and products.

MethodologyMethodology

Developed survey instrument Developed survey instrument Applied for exemption from the Applied for exemption from the

Committee on Human StudiesCommittee on Human Studies Formatted survey into online versionFormatted survey into online version Distributed via listservs and webDistributed via listservs and web

FindingsFindings

ParticipantsParticipants 325 usable responses325 usable responses 50/50 Faculty to Graduate Student50/50 Faculty to Graduate Student Comfort level with new technologiesComfort level with new technologies

Use and distribution of research Use and distribution of research materialmaterial 36% for students & 44% for researchers36% for students & 44% for researchers 60% favored distribution60% favored distribution 35% unsure35% unsure

An Insightful CommentAn Insightful Comment

““If materials are to be put online, it is If materials are to be put online, it is hard to imagine who would NOT use hard to imagine who would NOT use the resources. If anything, online the resources. If anything, online access has tremendously broadened access has tremendously broadened the use of materials by people young the use of materials by people young and old, and from K-12 level children and old, and from K-12 level children to senior citizens.” to senior citizens.”

AnonymousAnonymous

Findings …Findings …

AccessAccess 57% provided no access57% provided no access 24% limited access24% limited access 8% access8% access

Findings …Findings …

Table 1. Purpose in keeping digital files.Table 1. Purpose in keeping digital files.

Provide long-term preservation of my digital materialProvide long-term preservation of my digital material 15 % 15 % Support my teaching and researchSupport my teaching and research 14 % 14 % Store my digital materials in a centralized siteStore my digital materials in a centralized site 12 % 12 % Support the teaching and research of othersSupport the teaching and research of others 10 % 10 % Make it easy for other researchers or students toMake it easy for other researchers or students to 9 % 9 % my digital materialsmy digital materials Increase the visibility of my researchIncrease the visibility of my research 8 % 8 % Enable re-use and re-purpose of my digital contentEnable re-use and re-purpose of my digital content 8 % 8 % Maintain and update my materials on a department Maintain and update my materials on a department 7 % 7 %

websitewebsite

Findings …Findings …

Use of a UHM Repository

05

101520253035404550

Yes Possibly I don't know Probably not No

Per

cen

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f U

se

Findings …Findings …

Table 2. Factors That Would Encourage the Use of a Table 2. Factors That Would Encourage the Use of a RepositoryRepository

I would be interested in depositing my research if I was …I would be interested in depositing my research if I was …

Given more information about the benefits of a repository Given more information about the benefits of a repository 24 24 %%

Given more information about how a repository could Given more information about how a repository could 18 %18 % assist me with scholarly communicationassist me with scholarly communication

Given more information about copyright & plagiarismGiven more information about copyright & plagiarism 17 17 %%

Provided training in the submission processProvided training in the submission process 15 15 %%

Given assistance in copyright issues with my workGiven assistance in copyright issues with my work 12 12 %%

Provided with assistance in submitting my materialsProvided with assistance in submitting my materials 11 11 %%

Findings …Findings …

In Support of Mandating Research Deposit to IR

0

10

20

30

40

50

60

Yes No Need moreinformation

Per

cen

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f R

esp

on

se

ConcernsConcernsTable 3. Concerns About Depositing Work in an Open Table 3. Concerns About Depositing Work in an Open Access IRAccess IR

Plagiarism and theft of my workPlagiarism and theft of my work 18 %18 % Materials are a work in progress Materials are a work in progress

16 %16 % Confusion about current copyright lawsConfusion about current copyright laws

12 %12 % IR is not considered professional publishing IR is not considered professional publishing 9 % 9 % A possible loss of filesA possible loss of files 9 % 9 % IR materials will not have citation value and will not IR materials will not have citation value and will not

8 %8 %count towards tenurecount towards tenure

That I don’t have time to add to my work routineThat I don’t have time to add to my work routine 7 % 7 % That a lack of review process will compromise the That a lack of review process will compromise the 7 % 7 %

quality of digital materials submitted to an IRquality of digital materials submitted to an IR That the process will not be easyThat the process will not be easy

7 % 7 %

Reasons FOR depositingReasons FOR depositing

““Rather than looking at the ‘concerns’ about Rather than looking at the ‘concerns’ about depositing digital material, … researchers depositing digital material, … researchers

should be looking at the reasons should be looking at the reasons for for depositing: depositing: foster collaboration, lead to more grants, foster collaboration, lead to more grants, develop synergistic relationships, better develop synergistic relationships, better recognition for all the good work going recognition for all the good work going unnoticed at the UH, encourage collegiality, unnoticed at the UH, encourage collegiality,

and sharing of undisclosed research and grey and sharing of undisclosed research and grey literature with students and other literature with students and other researchersresearchers.”.”

AnonymousAnonymous

ConclusionsConclusions

Develop a marketing planDevelop a marketing plan

Emphasize IR strengthsEmphasize IR strengths

Stress IR security featureStress IR security feature

Provide trainingProvide training

Develop education programDevelop education program

MahaloMahalo

A heartfelt thanks to all of A heartfelt thanks to all of YouYou and my and my ETEC ‘Ohana ETEC ‘Ohana and especially and especially

my advisor, my advisor, Dr. FulfordDr. Fulford!!!!!!

Visit ScholarSpaceVisit ScholarSpacehttps://https://scholarspacescholarspace..manoamanoa..hawaiihawaii..eduedu

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Questions??Questions??betht@hawaii.edubetht@hawaii.edu