HOSTEL BROCHURE

SARALA BIRLA PUBLIC SCHOOL, RANCHIEnlightening Souls With Quality Education

(Affiliated to CBSE, Delhi)

Our MentorsShri B.K. Birla and Dr. (Smt.) Sarla Birla

SARALA BIRLA PUBLIC SCHOOL, MAHILONG, RANCHIHOSTEL MANUAL

Dear Parents/Guardians, Please send your Students/Wards to boarding at the time of reporting with the required list of articles given below. Your kind co-operation is highly appreciated-

List of ArticlesS.No. Name of the Article Number Required

01020304050607080910111213141516171819

Casual wear (For Boys)Bath Towel(Non Turkish) Napkins Socks (Casual Black) White Socks (For Sports)Hand Kerchiefs Rubber Slippers Nail Cutter Ear Buds Lock &Key Comb/ Hair BrushHair Oil Soap & Soap Case Brush & Tongue Cleaner ShampooShoe Brush & PolishTooth Paste Kurta Pyjama Set (White)Leather Slippers/ Sandals

4 Pairs 3 Nos. 4 Nos. 4 pair3 Pairs10 Nos. 1 Pair1 No. 1 Pack2 Pack 1 No. As Required As Required As Required As Required 2 +2 Piece As Required3 pairs1 pair

The school will provide School Uniforms, Sports Dress, Shoes & Bags to the students to maintain the similarities & decorum of School & Boarding and it will be charged to students.Note:-

i. Bed Cover will be provided by school whose maintenance and responsibility lies with the school.ii. All Clothing items should be clearly be marked before sending the pupil to the school.

iii. Nothing should be brought other than above mentioned articles. iv. Medical papers regarding any illness or medical history of your ward must be submitted to the

Office before start of session positively.

BOARDING WEEKLY ROUTINE

Sundays - Making or Receiving phone call (All Classes) (Timing 10.00 am to 12.30 pm)

2rd Saturday - Boarders outing by school

3nd Sunday - Boarders exit and parents visiting day.

Note :-The exit/outing may cancel or change depending on school curriculum. The expenses of Boarders outing will be paid out of the pocket money deposited by parentsTo maintain discipline and decorum of boarding. Parents are requested to make calls or visit

only during the particular time period and days given by school.

In case of emergency, if the parents want to meet the ward out of the given schedule, the parents need to take prior permission from office of Hostel Co-ordinator.

SBPS BOARDING(A Home Away From Home)

Dear Parents You are requested to abide by the following rules and regulations of school for smooth functioning of boarding and nurturing ability of your child in all the way of education.

1. Parents are hereby advised to try to make phone calls and interaction with their wards on scheduled days and timings. The duration of phone call should not exceed 5 minutes.

2. You are advised to avoid making phone calls and interaction with your ward during the examination and school activities.

3. Parents can take their child home only in long break like Summer vacation, Diwali Vacation, Dusshera Vacations and Winter Break.

4. If school closes for 3 - 5 days continuously or more and telephonic or digital (email, SMS) information is given by the school, then only parents should come on the last day of school and take their ward by 05:45p.m. The information would be sent from school one week in advance.

5. Parents are hereby advised that your child must report on given date prior to school opening/reopening between 08:00 a.m. to 05:00 p.m after leave/holiday/vacation. In case of delay without reason, fine will be imposed 200/- per day.

6. No leave can be granted to the boarders to go home for attending any function during school days.

7. Leave can be granted on the basis of serious illness, sad moments and marriage of real brother/Sister.

8. Parents are advised not to apply for leave during the test or examination and school activities because it is not in the best interest of students.

9. Parents make sure that for any absence from the school, written information should be sent to the head of the institution. Fine will be imposed on absence of without reason and permission.

10. Parents can communicate with the head of the institution or office to know the progress of ward or in case of an emergency. They can talk to them through reception. Parents must deposit medical record of their ward or any information. It is must for the proper medical care of your ward.

11. Parents are advised to inculcate reading habit during holidays/vacation and motivate the child to abide rules and regulation of school.

12. Parents are hereby advised that pre-information through reception or through school email id should be given to the head of the institution/Office before coming to the school for any reason.

13. Parents are advised not to give any costly items like Ornaments, Camera, Tape-record, CDs Mobile and any eatable substance like Dry Fruits, Chocolates, Mixture Packets, Nuts, Bourn-vita, Horlicks etc. Finding of above mentioned items will be confiscated.

14. Parents will not send anything to their ward through day scholars or by bus drivers.

15. Parents are advised to clear the school/Boarding dues well in time.

16. English speaking is must for all the students in the school campus.

17. Students will be punished or imposed fine, if found reluctant of speaking English.

Other instruction to the parents/guardians

1. An advance of Rs 5000/- per child per term is required to be deposited with the school at the start of session to meet the actual pocket money expenses of the child. Statement of pocket money account is submitted to parents at the end of term.

2. If a parent desires that the school should directly meet the expenditure on books, stationary, clothing, travelling allowance etc, he must pay an additional advance sum of Rs 6000/- to the school for payment of these charges. Account statement will be given at the end of term.

Birthday celebration1. Birthday party will be arranged in the mess at dinner time.2. The expenses of the birthday will be out of the pocket money with the maximum expense

of Rs 1000/-.3. Local guardians of the students who wish to celebrate their wards birthday can be invited,

if desired.

VISITORS AND VISITING HOURSDear Parents,1. You are requested not to visit your ward very frequently. It makes them home-sick and disturbs

their studies. Performance of the students going out to their local guardians on weekend, suffers a lot. Hence, you are requested not to request for weekend outings.

2. Local guardians cannot meet the child until and unless they provide suitable proof of guardianship. They will be turned back if the school authority is not convinced of their identity.

3. Parents may take their child on 3nd Sunday for outing between 09:45 a.m. to 05:30 p.m. with prior permission from Hostel In charge.

4. You are also requested to enter your name, address, date & time in the Visitors Notebook. If you wish to take your child for outing that also has to be entered in the Outing Register.

5. Parents / Guardians will meet their wards at the reception in the Hostel. They are not allowed to go inside any room.

6. Parents are advised not to enter Classroom, Mess, & Hostel to meet their children or Teacher during school hours without prior permission of head of the institution.

7. Parents visiting from outstation will have to get special permission from the Principal through the Hostel In-charge to see their wards on days other than those specified for visiting. No

parent will be allowed inside the school hostel or the school premises after 5.00 pm without the prior permission from the Principal in writing. Parents are requested to abide by the school / hostel rules for the smooth functioning of the school / hostel and to avoid inconvenience and embarrassment at the gate.

8. Parents are requested to kindly co-operate with the Management and not insist to get the entry at the school or the hostel other than the visiting days.

DOS AND DONTS FOR HOSTELLERSDOS1. Respond to wake up call.2. Take bath regularly.3. Polish your shoes regularly.4. Arrange your bag and study materials before breakfast.5. Do the homework regularly.6. Must switch off your lights / fans when you are leaving the room.7. Go the dining / study hall in line.8. Maintain the queue in dining hall.9. Wash your hands before dining.10. Check your face and dress before leaving the room.11. Be helpful to others (hostel mates).12. Be sincere in studies.13. Be punctual and disciplined in hostel timing. 14. Be eco-friendly.

DONTS1. Dont miss your food.2. Dont enter into the kitchen.3. Dont waste food.4. Dont miss the study time.5. Dont waste the study time.6. Dont talk in study hall. 7. Dont sleep in the study hall.8. Dont paint or draw in the study time. Dont paint or draw on walls, tiles and furniture.9. Dont ask for phone calls frequently.10. Dont make noise in the room.11. Dont play inside the room / dining hall / study hall.12. Dont tease others.13. Dont quarrel with anyone.14. Dont waste water (hot / cold).15. Dont use others belongings without their permission.16. Dont bring items such as mobiles / walkman / tape-recorder / videogames / food items etc.

FORMALITIES TO BE COMPLETED BEFORE JOINING THE HOSTEL.a. A certificate certifying that no cash / costly belongings are retained with the child. b. List of clothing and other items deposited with the child. c. A certificate regarding items received from the school.

d. Health certificate regarding medical history etc duly singed by the parents and the Hostel Warden concerned.

e. A certificate authorizing the school to make arrangements for school activities, like excursion, computers, music, dance etc.

f. Indemnifying the school against any danger, sickness, accident and death caused in the normal functioning of usual activities.

g. An authority letter from the parent indicating names and addresses of two persons with their photographs and telephone numbers, who would act as the local guardian.

h. Parents to give their telephone number and addresses for the immediate contact in case of any emergency.

i. Hostel requirements of school uniforms to be provided by the parents.

j. A medical certificate from the registered medical practitioner not less than MBBS that he / she is medically fit. A separate file for individual student must be made.

LIBRARY TIMINGSThe school library will remain open to hostel students on Holidays/Sundays between 9.00 am and

12.30 pm. The hostel students making use of the library facilities will not bring any periodicals, newspaper, magazines or books inside the library. Borrowing of books will also not be allowed to

the students on these days. They can only read the periodicals or do reference work in the library during these days under supervision of teachers hostel warden.

RECREATION CENTERNo student living in the hostel is permitted to bring unauthorized video tape/film from outside and

display them in the school recreation center. Screening of video tapes/films will be regulated by

one of the house wardens who are specifically authorized by the head of the institution. He will-:

1. Specify the date and time on which a particular video tape/films is to be screened.2. Allow screening of only authorized video tapes/films.3. Timing should be fixed for watching television by students and regulated by the house warden

so that the students dont waste their time watching TV and they should apply their mind more to studies.

4. Gym timings for senior students.

INFORMATION FOR HOSTEL STUDENTS

A committee of boarders will be formed with the following members-:

Hostel Prefect who will oversee the entire hostel activities and will be the head of the group. He will be appointed on term basis. Hostel prefect will also be the one who oversee the morning

and evening roll call along with Teacher In-charge and will be standing at the helm of students.

Each Block will have a Hostel Prefect on a bi monthly rotation basis that will be responsible for the maintenance of the cleanliness and discipline of each block. The Incharge will ensure that fans and lights have been switched off.

The best Hostel Prefect will be rewarded at the end of session.

1. Boarders are provided with a bed, a cupboard, a desk and a chair. Each boarder must maintain utmost cleanliness and make sure that the floor under his bed is clean. Waste paper and refuse

must be thrown in the dust bin provided in the rooms and not littered on the floor.

2. BEDS: Name and tag will be attached to every bed. Boarders will make their own bed neatly every morning. Beds of small children will be made by ayahs. Nothing should be left on the bed, under the bed or on the cupboards.

3. CUPBOARDS: Cupboards must be arranged neatly. Surprise checks will be made by hostel wardens.

4. BATHROOM AND TOILETS: Boarders must spend minimum time required in bathroom and toilets to give others a fair chance to use them. Boarders must ensure that the bathrooms and toilets after use are as clean as they would like to find them. They must ensure that they close

all the taps.

5. DISCIPLINE IN THE MESS:

a. Boarder will enter the dining hall and behave in disciplined and civilized manner.

b. Each boarder will begin the meal after a common prayer.

c. After meals chairs must be put back neatly without noise.

d. Dress properly during meals.

STUDY TIME/PREP TIME

1. Evening classes will be held under the strict supervision of Teachers or Hostel Incharge.2. In no way, evening study time will be treated as form of tuition, remedial or coaching classes.3. If the student requires any sort of personal attentions or doubt clearing session, then it is the

understanding between a teacher and student to sort out the issues. The hostel warden can personally request and make arrangements.

4. Strict discipline will be maintained at the prep time and parents are requested not to contact any one from the hostel in this time.

5. For further details please visit our website www.sbpsranchi.com or Dr. Neeraj Kumar (Hostel

In-charge) may be contacted, Ph. : 9507036729

SARALA BIRLA PUBLIC SCHOOL, RANCHIEnlightening Souls With Quality Education

(Affiliated to CBSE, Delhi)

Affix Coloured Passport Size Photograph of the child

STUDENTS INFORMATION

(FOR OFFICE USE ONLY)

1. Childs Name in Full .................................

(Block Letters) (First Name) (Middle Name) (Surname)

2. Date of Birth : ...................................................................................................................................

(In words) ..............

3. Sex : Male / Female (Please Tick)

4. Nationality of Child : .................................

5. Mother-tongue : ..................................

6. Religion : .....................................

(Please Write Y for Yes & N for No)

7. Category : SC .......... ST.............. PH............. OH............... VH................

Urban ........... Rural ............ Staff ward .............. General (GN) .................

8. Details of the Previous School Attended by the Child (Student)

Name & Address of the School

Affiliated to Board

Medium of Instruction

Class Passed/Studing

Aggragate % of Marks & CGPA

Class & Section

English % GD

Hindi % GD

Maths % GD

Science % GD

Social Sci. % GD

Comp. % GD

Overall % GD

(Please attach Photococy of Progress Report Card/Result Card of the Child)

9. Details of Academic Achievements in the previous School/Years (Pl. attach certificates)

Participation/Achievement in : Inter House / Inter School / Regional / National / International Level in :

Sports & Games /

AthleteticsArts & Music Co-Scholastic (Cultural)

Science, IT, Maths Quizes &

Competitions

Olympiads Science / Maths, English / Cyber

Literary Competitions

Affix Coloured Passport Size Photograph of the Mother

Affix Coloured Passport Size Photograph of the Father

PARTICULARS OF PARENTS

Mother Father

Name ............................................................. .............................................................

Academic Qualification ............................................................. .............................................................

Occupation ............................................................. .............................................................

Designation ............................................................. .............................................................

Official Address ............................................................. .............................................................

Phone / Fax No. ............................................................. .............................................................

E-mail Id & Cell No. ............................................................. .............................................................

Annual Income ............................................................. .............................................................

Present Residential Address : ..........................................................................................................................

Permanent Address : ........................................................................................................................................

Particulars of all real brothers / sisters studying in Sarala Birla Public School .....................

Sr. No. Name of the Child Admission Class / Section School Branch

12

1. Coloured PP Size Photo of the Child 42. Coloured PP Size Photo of the Mother 23. Coloured PP Size Photo of the Father 24. Coloured PP Size Photo of the Escort / Local Guardian 25. Birth Certificate From Competent Authority / Municipal Committee6. Progress Report / Result Card of the Present Class Studying / Passed7. Address Proof of the Parents (Voter ID Card / Passport / Pan Card / Ration Card / Driving Licence)

Countersigned Transfer Certificate : Received / Not received

If received TC No .. Date ..School

Passport size Photographs (Two Copies) received / not received.

Medical officers Report : Submitted / not submitted

Other documents submitted :

1 . 2 .

3 . 4 .........

5

Admission No. ... Class ................... Section .....................

House ............... Admission Fee Rs. .... Tuition Fee Rs. ................

Annual Charges Rs. . Other Facilities Charge : Rs. ................

Caution Money Rs. Total Amount Received Rs.

Receipt No. ........................................ Date ..................

Special Comments ..............

..............

..............

Signature of A/c Clerk / Manager-Accounts.

Class & Section : Date .

MEDICAL RECORD1. Name of the Child : ..............

2. Date of Birth ........................................................ Age ...............

Date of Birth (in words) :

3. Height .

4. Weight

5. Chest

6. Blood Group ..

7. Ophthalmic Check Up .. Right . Left

Details of Spectacles Used :

8. Dental Check up :

9. Oral Hygiene :

10. ENT : ..

11. Details of Immunisation of the Child :

Immunisation For Dates Dosages Ever Suffered / or Nota) BCGb) DPTc) Oral Poliod) Measlese) Tetanus*f) Typhoid (on every 2/3 years)g) Hepatitis A

h) Hepatitis B

i) Hepatitis C

j) Meningitisk) Chicken poxl) Choleram) Whooping Coughn) Mumpso) Jaundice

Note :- * Booster to be given 7-16 years of age and above to be given if injured.

12. Has ever suffered or suffering from infectious diseases like Conjunctivitis, Dermatitis, Scabies etc. (Furnish detailed information)

13. Has ever suffered or is suffering from chronic diseases like Asthma, Epilepsy, Bronchitis, pneumonia, Rheumatic heart etc.

(Please furnish details with medicines prescribed or being used by the child.)

Infectious Diseases (Please under line the child has had)

Measles German Measles Scarlet Fever Chicken Pox Mumps Typhoid Fever Poliomyelitis Tetanus Diptheria Meningitis Endocarditis Mononucleosis (Clandular fever) Toxoplasmosis, TB, Pulmonary Diseases / Primary Complex etc.Recent exposure to any other contagious / infectious disease (give details).

Other Illness(Please underline)

RespiratoryDigestiveHeart & Circulation

Joints & BonesEndocrineMetabolismSkin (Epidermic)AllergiesAllergiesUrinaryTeethGlasses or Contact lenses

Frequent tonsillitis Otitis (Ear infection), Bronchitis Asthma Sinusitis EpistaxisGastric Digestive Intestinal complaintsCongenital or acquired heart diseases Peripheral Circulatory troubles (Chilblain or other)Rheumatic illness Trauma requiring special attentionDiabetes Thyroid and Parathyroid problems or otherobesity Failure to thrive Other problemsEczema Urticaria other contagious or non contagious skin diseases infectionAllergic to Drug Foods Odours Chemical Products Plants Dust (Pollen) Hair Feathers or OthersKidney trouble Bladder : Cystitis Enuresis / Kidney StonesCondition of Teeth necessary care or supervision / BracesIf spectacles are worn, please supply three sets.

Date of the most recent illness : ....................................................................................................................

Particular wishes of the parent :.....................................................................................................................

Please state whether the child is fit and able to participate in sports and expeditions.

DECLARATION

I know that fee once deposited is non-refundable and issue of admission form does not give guarantee of admission. In case my child is admitted, the school may make arrangements for inoculations against Typhoid and Cholera & vaccination against Small Pox and Hepatitis B to my child by the school doctor. I have made careful note of various details regarding the payment of school fees. I have made satisfactory arrangements for remittance of school fees by due dates without waiting for reminder from the school otherwise late fine shall be paid by me. I will pay the school fee by cash or through Drafts in favour of Sarala Birla Public School, Mahilong, Ranchi as per rules. I fully understand that the fee once deposited will not be refunded in any case.

I hereby state that the Date of Birth & spellings of name of my child / ward given in this form are correct to the best of my knowledge and I shall not make any request for change in future.

I shall read carefully the rules, regulations and procedures laid down in the school Almanac and being desirous of having my child/ward education in Sarala Birla Public School. (I hereby agree to abide by them in all respects. I understand that the decision of the management of the school shall be final and binding on me. )

I hereby certify that my ward and I will follow all the rules, regulations & procedures laid down by the school from time to time. Destination of the school authority shall be binding on me if he/she breaks discipline.

I understand that rendering false, misleading informations, with holding correct informations and concealing facts may disqualify the child for admission/education at this school.

I certify that I am bonafide natural guardian of the child.

I hereby put my signature to confirm the above declarations.

Date ..... Signature .....

Place ................ Name in full ........

Relationship with the child ................. Address ...........

.............................

Bank A/c for remittance of fee : E-mail ..................

Name of Bank .................... A/c No. ........................

.............................................................(Signature of Student)

.............................................................(Signature of Parent)

I have read and understood the Dos and Donts from the hostel Brochure.

Hostel DisciplineDeclaration

I solemnly declare that if my ward leaves the school without permission, the school authority may take necessary action and report the matter to the concerned departments of government and I will have no right to question and raise objection to this action. The school will not be held responsible for any mishap in such circumstances. My ward may be considered for re-admission only after a satisfactory explanation in writing from me and my ward, for his leaving the campus and after paying a fine of Rs. 15000/- (Fifteen Thousand Rupees only) Re-admission of my ward

will be at the discretion of the head of the institution.

That the student is liable for removal from school for:-A. ImmoralityB. Grave insubordinationC. Stealing or extortion of money/items from other students.D. Contempt of authorityE. Bullying, assaulting and ragging in any formF. Using unfair means in any examination

G. Using unfair or any action likely to damage/undermine the reputation of the InstitutionH. Consistent unsatisfactory progress.I. Harmful conduct to other studentsJ. Breaking boundsK. Damaging school propertiesL. Non-payment of school fee.That student will not be given any cash. Any money required for the students will be sent to the school office.

Any disciplinary action taken against my child by the school will be binding on me and I will not represent such action.

.............................................................(Signature of Parent)

SARALA BIRLA PUBLIC SCHOOLEnlightening Souls With Quality Education

(Affiliated to CBSE, Delhi)

Mahilong, Ranchi - Purulia Highway, Ranchi-835103, JharkhandPhone : 0651-2265040, 6542850, 6573155

e-mail : sbpsranchi@gmail.comwebsite : www.sbpsranchi.com

Sponsored by

B.K. BIRLA GOUP OF COMPANIESSTRONG FOUNDATION SUSTAINED GROWTH PROVES LEADERSHIP