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IntroductionStudent Attendance Review Board

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Introduction What’s New SARB Process Responsibilities

SARB Process for Administrators

Step by Step instructions

IntroductionPupil Welfare and Safety

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What is SARBSARB is a program aimed at changing behaviors. The intent is to improve a student’s attendance through interventions and specific consequences

Goals for ProgramOur goal is to reduce habitual and/or chronic truancy and increase student attendance at all of our schools

SARB TeamThe SARB team consists of attendance clerks, Assistant Principals, Principals, District personnel, law enforcement and our community

ResponsibilitiesEach Member of the SARB team has specific duties and responsibilities to fullfill

RequirementsThe SARB process is part of the Ed Code. We have specific requirements we must follow to ensure due process

ProcessWe have developed a simplified process to ensure that we support our students and follow the Ed Code.

IntroductionStudent Attendance Review Board 2015-2016

Program Goals

SARB is not effectively utilized by most School

District as an intervention - We want

to change this.

Good attendance changes the culture of a school. A strong culture engages kids to achieve

Systems make change possible. A great SARB program supports the goals of our schools

When all stakeholders work together, positive change is possible

The SARB process supports students by encouraging good habits and providing

much needed interventions

Plant the Seed Grow a Culture Build a Process Cooperate Support

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Effective SARBThe process works with teamwork

SupportWhen students feel supported their behavior changes. Attendance is affected by a myriad of issues. Find out what is going on!

Interventions

Some kids need structure and stability to succeed. Monitor attendance and put structures in place to support student needs

ReferralsWhen the interventions

aren’t working, don’t give up. Refer students to the

next step and stay consistent.

Hearings

The District Attorney is here to help us enforce the law

with students and parents.

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Teamwork

You are the frontline in the battle to reduce

truancies. Establish SARB expectations and stay consistent

We’re No.1

Principals &Assistant Principals Leverage Pupil

Welfare to support your SARB efforts.

District

Engage counseling staff early in the

intervention process to mitigate

problems

CounselorsLeverage law

enforcement to influence student

behavior

SRO

Engage Parents early and

communicate often

Parents

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Home issuesResearch suggests that problems in the

home is a major factor in student truancy

TransportationLack of transportation to and from

school is a major source of tranucyClass Schedule

0 Period and late afternoon classes can cause truancy in some

students. Learning DisabilityStudents with undiagnosed

learning disabilities are prone to traunt behavior.Bullying/Social Problems

Social problems and bullying are a major source of anxiety that leads to truancy

Lack of Interest/PlacementLack of interest in curriculuam and incorrect

placement can cause students to miss school

Understanding the BehaviorThe first step in changing behavior, is understanding why they do it

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Have students meet with the school

counselor to determine if social-emotional support

is the key.

CounselingReview and revise

student schedule to support student

attendance

Class ScheduleDetermine if issue is transportation

and contact district for support

TransportationDetermine if

student’s placement is the issue and refer to

alternative education

PlacementHelp connect

students to the school. Refer

students to extra and co-curricular

programs

Engagement

InterventionsSteps to examine to support student needs

CounselSchedule

TransportationPlacement

Engagement

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SARB ResponsibilitiesAssistant Principals

Attendance ReportsReview weekly attendance

reports from your attendance clerks.

Follow UpStay on top of attendance issues. Schedule follow up meetings for chronic truants

IdentifyIdentify students with

attendance issues (3,8,14)

ReferIssue letter #3 and refer chronic truants to D.A meeting

Meet with StudentsEstablish meeting schedule for

chronic truants and meet bi-weekly

AssemblePrepare and complete the SARB referral packets

SupportInact attendance directives and support student needs

Complete SARB FormComplete the SARB

intervention form in Google Doc’s. Verify Interventions

Run Attendance

ReportsID Level

1CandidatesIssue SARB

Letter 1 from DO

Student Services

Issues Weekly Report

Directive

Attendance Clerks Run

Report Query

School Id’s Letter 2

Candidates

Letter 2 Issued by

School

Letter 2 Report

Generated @ DO

School sets meeting

with Truant Students

Google Form Filled

Out

Interventions Entered Into Aeries by School

Run Monthly

Attendance Reports

ID Candidates for Letter 2

& 3

Letter 3 Candidates Scheduled

for DA Meeting

Hold DA Meeting

Student Services ID’s

SARB Hearing

Candidates

Hold SARB Hearings

Refer SARB students to

court

School to perform Interventions and complete Google SARB Form

2015/2016 SARB Process

RUN ATTENDANCEREPORTS

Have your attendance clerks

run the attendance queries and

generate the reports you will need to

schedule meetings .

ISSUE LETTER 1

Letter 1 kick starts the process. Review weekly attendance

reports to determine letter 2 candidates.

IDENTIFY ATTENDANCE

ISSUESIdentify students

with chronic truancy issues and begin the

meeting process

INTERVENE

Establish intervention

protocols and begin to document behavior and

progress

SUPPORT &REFER

Continue to support student needs as identified in the

intervention stage. Refer to SARB if

student attendance continues to worsen

HEARINGS

D.A. meetings and SARB hearings

complete the SARB process. Truancy court is final stage

in the process

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

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Letter 1After 3 days - Letter

1 is automatically mailed home by

district

Letter 2 & MeetAt 8 days, letter 2 is

mailed home by district and

AP/Principal meets with Students

Letter 3 & ReferFollow up meeting

happens at 14 days and Letter 3 and the DA referral happens

D.A. MeetingAfter the DA meeting, if a student reaches 17 days, referral to

SARB occurs

SARB Hearing After SARB hearing, if student reaches 20

days, referral to truancy court occurs

3 8 14 17 20

Timeline LayoutWhat happens when…..

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SARB Letter MatrixSARB Process

SARB LetterThreshholds Elementary Middle School High School

Letter # 1 3 Days of School 18 Periods or 3 Days 9 Periods or 3 Days

Letter #2 8 Days of School 48 Periods or 8 Days 24 Periods or 8 Days

Letter # 3 14 Days of School 84 Periods or 14 Days 42 Periods or 14 Days

D. A. Meeting/Letter #4 17 Days of School 102 Periods or 17 Days 51 Periods or 17 Days

SARB Hearing/Letter #5 20 Days of School 120 Periods or 20 Days 60 Periods or 20 Days

Identify Students

The Key is to know your students

Meet and start

interventions

The law requires that we meet with truant students –

Use the meeting to engage students in positive attitudes

Follow upWhen they know

you care, they will change their

behavior – Stay on top of your student’s

attendance

Engage Parents

Meet with and engage your parent

community. Get them on board to

improve their student’s

attendance

Refer to SARB

When all else fails, refer them to the D.A. meeting and the SARB process

SupportContinue to support

your students. Show them we will

not give up on them

Step by StepChange happens when systems are in place!

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Make sure you follow the checklist! Include the Application (Green Form), Referral form, and a copy of the D.A. invitation to meeting.

Include all student info: Student front screen (Aeries), attendance record, current emergency contacts, copy of student transcript, copy of student IEP (if SPED), copy of Assertive Discipline Record (Aeries)

Complete and include SARB Intervention Form from google docs. Include a copy of the attendance/behavior contracts, SARB contract and a copy of your admin statement or narrative

The packet should include all correspondence to/from parent(s) and student(s) regarding attendance, a copy of Letter 1,2 & 3 as well as parent contact info (copy of California Drivers License) if you can get it.

ReferralForm

StudentInfo

InterventionForm /Contracts

Communication

SARB Packet PreparationInstructions for complete SARB packet

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And…It’s Time To Say Goodbye!..