Welcome to the 2011 MSMS CME Accreditation Conference on

PARS 2015 Update & More: What Can It Do For You

Sarah SabolPARSWho: ACCMEWhat: Program and Activity Reporting SystemWhen: Annually, by March 31Why?: Helps ACCME and providers demonstrate the size, scope and value of the CME enterpriseNationally as of 2014, all State Medical Society and ACCMEaccredited providers are required to use PARS.

This is an ongoing ACCME requirement.

Each year, all entries must be completed by March 31st for theactivities of the previous year. For example, all 2014 activitydata, must be entered into PARS by March 31, 2015. 2All of Michigans State Accredited Providers successfully completed entries for their 2014 data in PARS.

Similar Challenges from 2014Regularly Scheduled Series

Categorizing Activities

Designed to Change & Changes Evaluated

Summary Page ChallengesRegularly Scheduled Series ErrorsMultiple entries for 1 RSS - For each RSS that you have, one entry must encompass the entire years worth of data. Example: Medical Grand Rounds held weekly for 1 hour list once as Medical Grand Rounds

Dates for RSS Enter the first and last dates of your RSSExample: January 1, 2013-December 31, 2013

Number of AMA PRA Category1 CreditsTM Designated Enter your total for the entire year for that particular RSSExample: 52 credits (assuming no meetings were cancelled)Multiple entries: Many providers entered each activity within the RSS.

5Regularly Scheduled Series ErrorsNumber of physicians who completed activity- For each RSS that you have, one entry must encompass the entire years worth of data. Example: Medical Grand Rounds held weekly and had 10 attendees at every session for the year add attendees for year (10 x 52) for a total of 520. Number of other learners who completed activity- For each RSS that you have, one entry must encompass the entire years worth of data. Example: Medical Grand Rounds held weekly and had 2 other learner attendees at every session for the year add attendees for year (2 x 52) for a total of 104.Multiple entries: Many providers entered each activity within the RSS.

6Categorizing Activities:Course vs. Performance Improvement Course = live CME activity where the learner participates in person; planned as an individual event. Examples: annual meeting, conference, seminar.

Performance improvement activities = long-term, 3-stage project by which a physician or group of physicians assess their practice using selected performance measures (i.e., chart review) (stage A), learn about specific performance measures (i.e., educational intervention) (stage B), and then reassess their practice using the same performance measures (stage C)Physicians can earn up to 20 credits for participating in CME-certified PI activities (5 credits per stage plus an additional 5 credits for completing all 3 stages)

Just because you may be measuring Performance Improvement does not make it a Performance Improvement Activity7Designed to Change & Changes Evaluated

Designed to Change & Changes Evaluated ErrorsFields in the this section are often left blank Criterion 3 requires ..the generation of activities/educational interventions designed to change competence, performance or patient outcomes Check your planning document to see what your activity was designed to do. It must be designed to at least change one of the three (Competence, Performance or Patient Outcomes).

Changes Evaluated ErrorsCheck your files to see what you measured. Look at your evaluation instrument or other measurement tools (such as QI Data reports) to see what data you measured.

Again, you are required to measure changes in at least one of the three areas (Competence, Performance or Patient Outcomes).

Summary Page ChallengesEntered Data but did not Attest on the Summary PageEntered activities but they are still in the open tab vs closed activity tab Field(s) are missing data. Activities will automatically move to closed when all required fields are completed.

Common QuestionsWhen can I enter data in PARS?

Data in PARS can be entered at anytime. MSMS encourages providers to enter their activity data on a regular basis. You do not have to wait until the official notification regarding the March 31st deadline.

Common QuestionsI already Attested but I realized I made a mistake. How can I correct my error?

Notify Brenda. MSMS can remove your Attestation in your summary which will allow you to make any changes to your data. To re-close the year, you must re-attest the summary page.

Common QuestionsIve forgotten my password, how can it be reset?Go to the PARS login. Select Request a password and enter your email address and Organization ID.

Overview of 2015 ChangesSome Activity Data that was optional is now required in 2015.

Some Activity Data that was previously required is no longer required for individual CME Activities.

Program Summary changes

Terminology & Definition Changes

Batch Upload Resources

Why Changes?Implementing improvements based on provider and stakeholder feedback.Elimination of some data requirements that have been difficult to standardize and have not been shown to add value. Added data fields and changed some of the optional fields to required fields in order to collect information that will increase the value of PARS.Support alignment with stakeholders involved in physician continuing professional development (i.e., credit, licensure, and certification systems).Aggregated data will provide a more comprehensive picture of the size, scope, and accomplishments of the national CME enterprise.New Required Activity DataFor 2015 Activities previously optionalName of joint providers (formerly joint sponsors)

Number of designatedAMA PRA Category 1 Credits

Competency(ies) the activity was designed to address

Name of commercial supporter(s), the monetary amount of support, and/or the type of in-kind support given by each supporter.

Joint Providership and Number of AMA PRA Category 1 Credit

Providership was previously Sponsorship and The AMA PRA Category 1 Credits was previously optional.18Competencies & Participation

Participation: Residents are now counted with physiciansNon-Physicians are now considered other learners The Competency field is new from 2013. Currently it is optional for providers 2014 data, the competencies are optional but in 2015 it is required.Also under Participation Residents are to be counted as physicians.19Commercial Support changes

If Commercial Support is received, it is now required to list the source of the commercial support, the dollar amount and any in-kind support. Be sure to add additional Commercial Supporters if necessary.20Changes, continuedThe following willnot be reportedfor individual activities.Advertising and exhibit income. This information will be submitted only in aggregate in the Program Summary.Income from other sources. This information will be submitted only in aggregate, in three specific categories, in the Program Summary.Expenses. This information will no longer be collected in PARS.

The ACCME will no longer collect information about CME programexpenses, in response to feedback from providers and our observations that because of the wide range of provider types and their accounting systems this information was not always reported in a standardized, consistent manner across the accreditation system. 21IncomeIncome from Other Sources has been replaced with three specific income categories: Registration fees(includes registration, subscription, or publication fees received from CME activity participants)Government grantsPrivate donations (including grants from foundations)

Providers will no longer be required to include allocations from their parent organization or other internal departments.NEW!

Three specific income categories are listed (items 2, 3 and 4). Expenses are no longer reported. 23TERMINOLOGY & DEFINITON CHANGESSponsorshipis nowprovidershipActivities will be described asdirectly providedorjointly provided. This change reflects the terminology change included in thesimplificationof the ACCME requirements and process.Non physicians are calledother learners. Includes activity participants other than MDs and DOs.Residents should be included as physicians beginning with the 2015 reporting year

PARS ToolsReports Generated in PARS

Download All Activities Report

Download Summary of Closed Activities Report

Download All Activities ReportThis excel report contains all the data entered about theactivities for a specific year.

This data can be used for lots of analysis and data fromvarious years can be used to analyze trends.

Download Summary of Closed ActivitiesThis pdf report contains all the data entered about theactivities for a specific year.

Download Summary of Closed ActivitiesExample:

28PARS Tools

For Providers that do not have another electronic system to store their CME Data, PARS can be particularly usefulas a place to store and access their activity data.

29ACCME Resourceshttp://www.accme.org/cme-providers/maintaining-your-accreditation/about-pars

BATCH UPLOAD RESOURCES FOR 2015 REPORTING YEARPARS Tab-delimited Upload Process: A TutorialTab Delimited Upload Template for 2015Tab Delimited Upload Instructions for 2015XML Upload Template and Instructions for 2015

EDUCATIONAL RESOURCESQ&A about PARS 2015 ChangesAccreditation Requirements and Descriptions of the ACCMEPARS Tab-delimited Upload Process: A TutorialACCME Resourceshttp://www.accme.org/cme-providers/maintaining-your-accreditation/about-pars

BATCH UPLOAD RESOURCES FOR 2015 REPORTING YEARPARS Tab-delimited Upload Process: A TutorialTab Delimited Upload Template for 2015Tab Delimited Upload Instructions for 2015XML Upload Template and Instructions for 2015

EDUCATIONAL RESOURCESQ&A about PARS 2015 ChangesAccreditation Requirements and Descriptions of the ACCMEPARS Tab-delimited Upload Process: A TutorialMSMS ResourcesCall or Email Brenda MarenichPhone: 517-336-7580Email: bmarenich@msms.org

Questions?