sap: systems modernization project me28 and me55 - release pos and prs kathy chance systems...

SAP: Systems Modernization ProjectSAP: Systems Modernization Project

ME28 and ME55 - ME28 and ME55 - Release POs and PRsRelease POs and PRs

Kathy ChanceKathy ChanceSystems Modernization ProjectSystems Modernization Project


The LifecycleThe Lifecycle

PR Converted to PO(by Regional Specialist, College & D.O.)

Purchase Requisition(only if over $5000)

Release/Approval(by College & D.O.)

Only if NECESSARY! Only if NECESSARY! Only for items (goods Only for items (goods or services) that total or services) that total over 5000 dollars.over 5000 dollars.


The LifecycleThe Lifecycle

PR Converted to PO(by Regional Specialist, College & D.O.)

Purchase Requisition(only if over $5000)

Release/Approval(by College & D.O.)

Purchase Order

Release/Approve(College)

Print the PO(College)

Good Receipt(only if necessary)

Invoice Verification(College)

Payment/CheckPrinted at D.O.


What are Release Strategies?What are Release Strategies?• Release = Approve in SAP.• Determines the order and by who a document

(PO or PR) is approved in SAP.• Documents must be approved in a timely manner

to ensure orders move through the system. Unreleased documents can not be converted to POs or ordered from the vendor.

• Up to three levels of approval• Department Head/ Funds Center• Director• District Purchasing Office


What is PR?What is PR?

• PRPR = Purchase Requisition. PRs are used to buy something that is OVER OVER $5000$5000! (Unless you are in Facilities).

• PRs must be approved (using ME55) separately then POs.• A PR comes in twotwo Document Types:

• PR = request for Goods (itemsitems)• RFC = request for contract (servicesservices)


What is a PO?What is a PO?

• POPO = Purchase Order. A PO is used to buy something that is UNDER $5000UNDER $5000!

• POs must be approved (using ME28) separately then PRs.• A PO comes in fourfour Order Types:

• CO = Contract (only use when converting from PR)• FOF = Facilities Order Form (only for Facilities

projects)• PO = Purchase Order (ordering goods/items)• STA = Short Term Agreement (ordering

contract/service)


ResourcesResources

• Regional Procurement Specialists– Kim Hoffman for LATTC, ELAC, and WLAC

– Ramona Divinagracia for LAVC, LAMC, and LAPC – Jim Watson for LACC, LAHC, and LASC

• SAP Help Desk (primarily John Fast, FI Procurement Team Member) – 213-891-2117

• SAP Project Web Page– http://sap.laccd.edu