sap inquires account management |
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Unit 5: Inquiries & Account Management
1FI: Accounts Payable
SAP-ERP
Accounts PayableVersion 1.0
Unit 5: Inquiries & Account Management
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Unit 5: Inquiries & Account Management
2FI: Accounts Payable
Course Agenda
Unit 1: Introduction
Unit 2: Master Data
Unit 3: Invoice & Credit Note Processing
Unit 4: Payments
Unit 5: Inquiries & Account Management
Unit 6: Reporting
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Unit 5: Inquiries & Account Management
3FI: Accounts Payable
Unit Objectives
At the completion of this unit, you will be able to:
Perform Vendor Account Balance Inquiries
Perform Vendor Line Item Inquiries
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Unit 5: Inquiries & Account Management
4FI: Accounts Payable
Transaction Codes
Display Account Balance FK10N
Display Account Line Items FBL1N or ZFBL1N
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Unit 5: Inquiries & Account Management
5FI: Accounts Payable
Key Terms
Multiple Selections
Screen Layouts
Clear Open Items
Reset Cleared Items
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Unit 5: Inquiries & Account Management
6FI: Accounts Payable
Vendor A/C Inquiries
When you post transactions to vendor accounts thesystem automatically updates the account.
You can then view information on Accounts Payable byeither using Balance Display or Line Item Display.
Account Balance Display ± shows the opening balancec/f plus the total of all transactions posted per period.
Line Item Display ± allows you search for particular transactions posted.
SAP makes it very easy to view vendor information fromboth the summary and line item level.
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Unit 5: Inquiries & Account Management
7FI: Accounts Payable
Vendor Inquiries ± Transaction Codes
(FK10N)
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Unit 5: Inquiries & Account Management
8FI: Accounts Payable
Account Balance Display (FK10N)
Using Transaction FK10N you can view a specific
vendor balance or a range of vendor balances
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Unit 5: Inquiries & Account Management
9FI: Accounts Payable
Account Balance Display (FK10N)
Account Balance Display contains
Any Balance C/F from previous year
List of Debit and Credits for each month
Balance for the Period
Sales/Purchases ± net movement for the period
Closing Balance for each period
You can navigate from each total¶s display to the list of
line items by double-clicking an amount. Another double-click on the line item will take you to a
document display screen
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Unit 5: Inquiries & Account Management
10FI: Accounts Payable
Account Balance Display (FK10N)
Double click on the monthly
balance for a particular period
to view the line items
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Unit 5: Inquiries & Account Management
11FI: Accounts Payable
Multiple Vendor Selection
On the multiple selection screen you can either include arange of vendor accounts or exclude a range of vendor
accounts
Include a Range
Exclude a Range
Double click to include
multiple values
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Unit 5: Inquiries & Account Management
12FI: Accounts Payable
Display Vendor Navigation Screen
You can navigate from each totals display to the list of line items by double-clicking an amount.
Double Click to
View Item
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Unit 5: Inquiries & Account Management
13FI: Accounts Payable
Display Vendor Line Items
You can view vendor line item details either using theDisplay Vendor Balance FK10N or by using the display
vendor line items transaction FBL1N
Line Items
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Unit 5: Inquiries & Account Management
14FI: Accounts Payable
Display Vendor Line Items (ZFBL1N)
You can also use the customized vendor line itemdisplay transaction (ZFBL1N) for displaying vendor
line items.
The customized screen has additional fields like the
cost center# , Material group, etc.
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Unit 5: Inquiries & Account Management
15FI: Accounts Payable
Display Line Item ± Selection Criteria View a range of Vendor Accounts
View a range of Company Codes
View only Open items only
View cleared items only
View all items posted
Status
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Unit 5: Inquiries & Account Management
16FI: Accounts Payable
Line Item Display ± Item Status
The line item list contains a selection of standard fields fromthe document
You can display the following line items:
Open items
Cleared items
Parked items
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Unit 5: Inquiries & Account Management
17FI: Accounts Payable
Display Line Item Details
When you click the view line item display transaction thefollowing details will appear.
Double Click on the line item or click on the line
item and use the display icon to display details
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Unit 5: Inquiries & Account Management
18FI: Accounts Payable
Details on Line Item
Click on the document header icon to
display
Who posted the transaction
When the transaction was posted
Currency details
Document type
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Unit 5: Inquiries & Account Management
19FI: Accounts Payable
Change the Line Layout Details
Each user will have different fields they will want to see
when making queries on a vendor account. Therefore, a
specific user screen layout can be defined to ensure
users are only looking at the details they require.
Possible Selection Fields include:
Doc Number
Local and Transaction Currency
Cost Center
Posting Date and Posting Period
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Unit 5: Inquiries & Account Management
20FI: Accounts Payable
Posted Document View
You can change the line layout to list the details you need.
Use the select layout icon to
display another existing line
layout with different fields
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Unit 5: Inquiries & Account Management
21FI: Accounts Payable
Possible Screen Selection Fields
Use the change layout option to
define you own layout and select thefields you need in your layout
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Unit 5: Inquiries & Account Management
22FI: Accounts Payable
Function in the Line Item Display ± Icons
Select Layout
First Column
Column Left
Column Right
Last ColumnDisplay Document
Change Document
Account Master Data
Save LayoutChange LayoutSort in Asc/Desc Order
Set Filter
Sub-totals
Display Sum
ExpandCollapse
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Unit 5: Inquiries & Account Management
23FI: Accounts Payable
Download Vendor Account Details
It is possible to download vendor account details to excel.
The menu patch is as follows:
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Unit 5: Inquiries & Account Management
24FI: Accounts Payable
Unit Recap
You can Display Vendor Balances using transaction
code FK10N
You can Display Vendor Line Items using transaction
FBL1N and ZFBL1N
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Unit 5: Inquiries & Account Management
25FI: Accounts Payable
Questions and Answers