sampling management in garments

8/7/2019 SAMPLING MANAGEMENT IN GARMENTS

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SAMPLING MANAGEMENT IN APPARELS

Before a product is sold in the market, it must be designed manufactured and

distributed.

Product development is the activity related to the design and manufacture of

a new product.

The product development cycle begins when the designer prepares design

sketches. The design manager then selects the potential styles for

development of the prototype.

The buyer prepares a buying plan.

With the selected styles, the buyer approaches the merchandiser to begin the

sampling.

The objective for sampling is to study : feasibility of marketing, sales, bulk

production, initial quotations.

Sample Development - Options:

1. Buyers own design room

2. Suppliers sample room

3. Samples developed by other /bought from market

4. Sourcing offices design room

5. Design Studio/freelancer , design consultant


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Sample development of the samples designed in buyers own design room:

Initial samples have been conceptualized by the designer based on the

review of market status . The concepts /forecasts to be pursued for the

upcoming season.

Colors, fabrics, textures, silhouettes, silhouettes, design features, fit, fall,

look, price points.

Once the buyer/designer decide the styles they may get the same stitched in

their own design studio, the samples are then sent out to the sourcing

country for prototyping. The sourcing country /manufacturer will be decided

based on the proficiency in terms of fabric, sewing, value addition, costing,

quality, lead time.

These samples are prototyped by the manufacturer and sent to the buyer

along with the buyers original sample.

OROn receiving the tech pack or development packages from buyers the

manufacturers develop the samples as per the specifications and send to the

buyer.

All samples have a counter sample made to be kept back for reference.

Every sample is sent along with a detailed sample sheet consisting of

Sketch, measurement, specifications. A copy of which is kept with the

manufacturer.


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Component Example

Year /Season Fall 08, S/S 09

Style No. # 404

Description L/sleeve , S/sleeve ladies shirt, etc

Fiber Content 100% cotton, 65% Poly+35%Cot

Yarn count/const 40s, 120x60, 210 GSM

Color TP 1234, Breezy blue

Finishing Wrinkle free, softner wash

Spec sheet As given by buyer or self made

Construction details French seam, key hole buttonhole

Trims Horn button 20L

Packing Flat pack, hanger packed

Performance requirements Color fastness

Care instruction Wash care as suggested

Minimum of fabric 10,000 per color Minimum of units 500-10,000 units

Lead Time 80 days

Cost FOB USD 8.00/pc


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Sample Development Sourcing offices Suppliers sample room

development of samples

The development cycle begins 3 12 months ahead of the selling season.

This depend son the scale /kind of business of the Brand.

This is done in advance so that the samples reach the design team when they

are finalizing on their concepts, OR in case the buyers/designers are

traveling to the exporting countries .

To prepare samples exporter should have :

A product development team - develops concepts by studying fashion

forecasting (colors, fabrics, textures, silhouettes, design details, style details)

sample development , sourcing, price points.

After the buyers meetings/communication over phone/e-mail is over:

The merchandiser sends a recap of the points discussed and agreed/disagreed

on. This should have ;

Style No

Description

Fabric

Points discussed

Points agreed/disagreed

Deadlines set.

As soon as the buyers agrees on all details as okay, the sampling starts.

Every third day the status of the report should be sent to the buyer in an

excel format. Which has Style no, Description, Fabric/Trim details,

Changes if any, Date of delivery( expected/actual date), Courier details.

This helps the buyer to track the samples and plan presentation of the

samples expected from the manufacturers end. All the samples should have a

counter sample. Copy of the style sheet also kept along with counter sample.


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SAMPLE ROOM:

Every exporter/manufacturer has a sample room where samples are

manufactured/developed The sample room includes:

1. Pattern Master

2. Cutting master

3. Tailors4. Embroiders

5. Quality supervisors

6. Washing/Finishing/Packing

7. Fabric/trim Store

8. Sampling Coordinator

9. CAD/CAM

SAMPLE

A small part of something intended as representative of the whole

A sample is a limited quantity of something which is intended to be similar

to and represent a larger amount of that thing(s)

A part of anything presented for inspection, or shown as evidence of the

quality of the whole; a specimen; as, goods are often purchased by samples

To make or show something similar to; to match.

PROTOTYPE

A prototype is an original type, form, or instance of something serving as a

typical example, basis, or standard for other things of the same category.

The word derives from the Greek"archetype, original", neutral , "original,

primitive", "first" , "impression".

Proto Sample :

Is an example or standard for the garment with limited quantity which is

intended to be similar to and represent a larger amount . Proto sample is

presented for inspection, or shown as evidence of quality of the whole.
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FIT

To be the proper shape and size, also to measure for proper size.

The state, quality, or way of being fitted

The degree of precision with which surfaces are adjusted or adapted to each

other in a collection of parts.

To insert or adjust so as to be properly in place.

FIT SAMPLE

A sample which is a representative for inspection, or show evidence of it

meeting the requirements of shape, size , quality or way of being fitted,

degree of precision with which each part is adjusted and adapted , and to be

in proper place.

Has a specific size.

SIZE SET SAMPLES

A sample which is a representative for inspection, or show evidence of it

meeting the requirements of shape, size , quality or way of being fitted,

degree of precision with which each part is adjusted and adapted , and to be

in proper place.

Samples are made in more than one size. It is to be checked for patterngrading as well.


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PRE PRODUCTION SAMPLE/SEALER SAMPLE

When the prototype samples are approved , when all the bulk fabric is in

house, when all the sizes are approved by buyer on fit/trims/finish/fabric/

packing trims then the pre-production/sealer sample is made using all the

approvals this sample is a representative of what the actual production

pieces are going to be like.

Garment Testing Samples GTS

These samples are made simultaneously with the pre-production samples to

be sent to Testing lab either nominated by the buyer or chosen by the

supplier. Samples in all the actual colors/fabric, actual production trims is

sent for testing to the nominated or local lab to achieve an okay on

parameters for which they checked.

The testing parameters are provided by the buyer or agreed on between the

buyer &supplier.

TOP OF PRODUCTION

These samples are sent to the buyer from the initial production for reference.

sampling management in garments

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