sample of microsoft word 2007-2010
TRANSCRIPT
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LESSON ONE
INTRODUCTION TO COMPUTER
1.1 COMPUTER Computer is an electronic machine which is capable of
accepting data (input), process the data and give result, it
also has the capacity of storing the input both before and
after processing. It processes data and bring a
corresponding output as information. Also the Oxford
Advanced Learners Dictionary defines a computer as an
electronic machine that can store, organize and findinformation, do calculation and control other machines.
It is an electronic device because it uses electronic element
such as transistor, resistor, and diodes. Computer System is
difference from ordinary calculator because it has large
memory (i.e. internal storage capacity) for storing both the
programmes and data being processed by the computer. Acomputer is also capable of storing data and retrieval of
information.
1.2 COMPONENT OF COMPUTER SYSTEM
There are various components, devices and parts which
make up a computer system.
Some of the components are part of the computer itself;
without it, it cannot function appropriately. While some are
peripheral, thats without it, computer can still perform its
function. These various components of the computer are
divided into Hardware and Software
Computer Software
The programs that run a computer system are called
software. Software generally is designed to perform a
particular types of task for example, to write a letter, to
display and modify a photograph or to direct the general
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operation of the computer. The software can not be touch, it
can only be seen e.g. Microsoft Word, Corel Draw, Page
Maker etc.
Computer Hardware.The physical computer and its component are known as
hardware. These include the memory that stores data and
programmes, the input devices such as keyboard, mouse
and scanner that allows the user to communicate with the
computer, the output devices such as Printer and Visual
Display Unit (Monitor) that enables the computer to present
information to the user and Printer.
Peripheral Component of Computer:
i. Printer
ii. Scanner
iii. Speaker
iv. UPS (Uninterrupted Power Supply)
v. Flash Drivevi. Floppy Diskette
vii. CD Rom. Etc.
Monitor
A monitor is a device attached to a desktop computer or
build into a micro computer which
continuously observes how a
keyboard, mouse and other devices
operates to assist the computer user
to view how the computer system inputs, processes and
output selected data. It is the Visual Display Unit (VDU) of
a computer that enables data and information to be
displayed on a screen.
Keyboard
A devices with a standard alphanumeric
keyboard which resembles that of ordinary
typewriter with letter
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QWERTYUIOPASDFGHJKLZXCVBNM and
0123456789 keys, and some special function keys such as
F1, F2, F3-F12 and others with which one can
communicate with a computer.
Mouse:
A mouse is a device that has the shape of a small mouse
which can be use to select or pick and perform some
specific function on the computer.
Central Processing Unit (CPU)
The CPU can be viewed as the unitthat controls, manages, direct the
overall functionality of the computer
in conjunction with other important
units. It maintains a close
communication between the software
program and the hardware. It is split into three distinct
parts, each of which performs a distinct function. The parts
include an Arithmetic and Logic Unit (ALU), Input Unit
and Output Unit.
Printer
It is an output device widely used with a
computer system. It is used for printing
out information/document supplied to
the computer. There are three types ofprinter which are Dot Matrix Printer, LaserJet Printer and
DeskJet Printer.
Scanner:
It is an input device used to scan
pictures and other graphical and
contextual document into thecomputer.
Floppy Diskette/Flash Drive/CD/DVD Rom
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This is use for software installation and
storage device in which data and
information are stored and also used for
multimedia purposes.
LESSON TWO
INTRODUCTION TO MICROSOFT WORD
Microsoft Word is an application package designed by Microsoft
Corporation, which is used for creating, re-organizing; designing,
tying of document etc. the document can be saved and printed out
on paper as required. It is also a text editing package designed tomake easy the use of computer for task such as report, memo,
creating of invoice, Letter headed paper etc
2.1 HOW TO OPEN MICROSOFT WORD PACKAGE
Step 1
i. Click on Start Bar.
ii. Click on ProgramAll the programs in the computer will display (fig 2.1)
iii. Locate the Microsoft Word and Click on it. Or
Step 2i. Use your mouse pointer to locate the Microsoft
Word Icon on the desktop.
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Fig 2.1b
ii. Double click on the Icon or Right click the icon and
clickOpen.
2.2 MICROSOFT WORD ENVIRONMENT 2007
Microsoft Word Package display (fig 2.2)
2.3 Title Bar
2.3
2.4
2.6
2.7
2.8
2.9
2.5
2.10
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This indicates the programs/package you are working on
(i.e. Microsoft Word), and also display the file name (i.e.
ALMURIT) of the current document it also contain the
Save, Undo, Redo, Minimize, Maximize and Close button
on the menu.
2.4 Menu Bar
This bar contains the following menu, Home, Insert, Page
Layout, References, Mail, Review, View and
Format/Drawing Tool Bar/Picture Tools. Each of these
Menu bar consists of related sub-command that can be used
to perform specific task on your document. These bars are
very important in any package.
2.5 Ribbon Bar.
This bar display the contents of any Menu bar you click.
2.6 Office Button
The Office Button icons consist of New,
Save, Save As, Print/Print preview, Prepare,
Send, Publish, Close and recent saved
documents
2.7 Scroll Bar.
We have this in Vertical and Horizontal at the right and
bottom side of the page which all allows you to move up
and down, right and left of your document. The scrolling
bar have scroll tab which are used for the screen bit by bit.
Also the scroll tab enable us to jump from one page to
another (it move the screen faster)
2.8 Ruler
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There is a Vertical and Horizontal ruler at the Top and Left
Hand side of the page. The ruler is used to measure the
page margin both the heading and footer on the Left and
Right hand side.
Note: The black sides of the ruler are margin side which measuresthe paper margin. Microsoft Word can not type beyond and
above the margin it only allows the graphic text to move
above the margin. This can be adjusted in page setup see
page 27-29
2.9 Zoom Bar.
This bar enable you to zoom the active page to the sizes of
your choice.
2.10 Status Bar.
This describe the status of the current Microsoft word
document.
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LESSON THREE
WORKING WITH MICROSOFT WORD PACKAGE
After the introduction to Microsoft word environment and with
little ideas on different bars which will help to facilitate the
adequate learning.
Lesson three will focus on how to type and use the major
commands in Microsoft Word to correct the typographical error
made during the typing, Save, Open, Undo/Redo, Page Setup,other general formatting of the document and Print.
3.1 HOW TO TYPE ON THE PAGE
Microsoft Word typing page Fig 3.1
The new page is the page where you can type on. The insertion
point is the flashing point on the screen that indicates where the
text you type will appear.
Wherever you position the cursor on the screen on the Active
Document and click the left button mouse will becomes the
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Insertion Point, if you press any key on the keyboard the letter
or number will appear at the insertion point.
To insert a space between words, press the SPACE KEY on the
keyboard.
To insert a new paragraph, Press ENTER key on the keyboardtwice.
To delete letter Press Backspace orDELETE on the keyboard.
Note: The Backspace deletes to the left while Delete cancel from
the right
Note: As you type, Microsoft Word automatically monitors what
you are typing for grammatical error and spelling error, it uses redwavy and green wavy underline to indicate possible spelling and
grammatical errors. The red wavy underline indicates grammatical
error while green wavy indicate wrong sentence or double space
between the words. To correct grammatical error see page 11-13
When you reach the end of each typing line Microsoft Word will
automatically enter the next line.
3.2 SAVE/SAVE AS: This command enables you to save your
work/document for future use and it also enable you to save
document into the following storage device such as Floppy
Disk, Flash Drive, CDs/DVD, Memory Card etc.
HOW TO SAVE ON COMPUTER
Step
i. Click on Office Button
ii. Click on Save As (if you are saving for the first
time)
The Save As dialog box will display (Fig 3.2)
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iii. Click on Save in to select where you want the
document to be saved either My Document,
Desktop or Private Folder.
iv. Type the name you want on the file name
v. Click on Save as type to select the type of version
you want.
vi. Click on Save.
HOW TO SAVE ON DISKETTE, FLASH DRIVE, CD
AND MEMORY CARD ETC.
Step
i. Insert the drive to the appropriate place.
Note: This will takes the computer some few minutes to read the
drive.ii. Click on Office Button.
iii. Click on Save As
The Save dialog box will display (Fig 3.2)
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iv. Click on Save in to select the drive
Note: Removable Disk E, F, G etc stand for Flash Drive and
Memory card, 31/2 or Floppy A: stand for Floppy disk, CD
Drive D: stand for CD drive.
v. Type the name you want on the File name
vi. Click on Save as type to select the type of version
you want.vii. Click on Save.
Note: Save and Save As: These commands are similar in working
but there is a little difference between them. The Save As
will open save dialog box to save as fresh or first time.
While Save is for continuous saving to update the already
saved document.
3.3 HOW TO CORRECT THE RED WAVY WHICH IS
WRONG SPELLING OR GRAMMATICAL ERROR.
Step 1
i. Right Click on the sentence
A box will display which contain the correct sentence or
word nearest to the one you type.ii. Click on the right spelling or ignore it, if the word is
correct.
iii. Click Add to Dictionary, to add the word into
computer dictionary.
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3.3b HOW TO CORRECT THE GREEN WAVY OR
DOUBLE SPACE OR SENTENCE CORRECTION.
Computer will use green wavy to underline the word which have
double space in between each one or wrong sentence.
Step.
i. Right click on the word
A box will display which contains the right sentence or
word. (Fig 3.3b)
ii. Click on the suggested word to close the space OR
i. Use BACK SPACE orDELETE on the keyboard
to close the space.
For more on correction see page 74-75
3.4 HOW TO SELECT OR HIGHLIGHT TEXT
You must select or highlight word or number before an
action can be performed on them such as Bold, Changing
of Font Size or Style, Formatting etc.
Step
i. Move your mouse pointer to the beginning of theText or Number you want to highlight.
ii. Click on it, hold down the mouse and drag it to the
area you want the highlight to reach/stop and
release you hand from the mouse.
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Note: All the highlighted Texts or Number will be covered with
black color.
Step 2
To highlighted words or number that is more than one pageand you want to do it at once.
i. Press CTRL+A key on the keyboard.
All the pages will be highlighted at once. For more on
Select All see page 38
3.5 HOW TO BOLDEN TEXT
Step 1 i. Highlight the text or number you want to Bold.
ii. Click on Bold Icon on Home bar.
Step 2
i. Follow the step 1(i)
ii. Press CTRL + B on the keyboard
Step see Page 26-27
3.6 HOW TO UNDERLINE TEXT
There are various ways of underlining your text.
Step 1
i. Highlight the text you want to underline
ii. Click on underline Icon on Home Bar.
Step 2i. Follow the step 1(i)
ii. Press CTRL + U on the keyboard
Your text will be underline. Example Alabi Muritala
Step 3 see page 51-52
3.7 HOW TO ITALIZE YOUR TEXT
Step 1i. Highlight the text you want Italize
ii. Click on italic icon on the Home Bar.
Step 2
i. Follow the step 1(i)
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ii. Press and hold down CTRL on the keyboard and
Press I also on the keyboard (CTRL+I)
Your text will be in italic. Example: Alabi Muritala
Note: To cancel the Bold, Underline or Italic of the word just
highlight the text and click on any one you want to cancel.
3.8 FONT STYLE AND SIZE: The command will enables
you to change your font style and size.
HOW TO CHANGE YOUR FONT STYLE
Step.
i. Highlight the Textii. Click on Font on Home Bar to select
different type of font. Also see page 26-27
HOW TO CHANGE FONT SIZE
Step.
i. Highlight the Text
ii. Click on Font Size on Home Bar to select thedifferent sizes. Also see page 26-27
3.9 UNDO/REDO: These commands allow you to reverse
what you have already deleted or your last work before the
present one.
Note: Undo: Will reverse your work or your last work back.
While Redo recall back the Undo. These commands onlywork before you close the working page.
HOW TO UNDO/REDO YOUR DOCUMENT
Step
i. Click on Undo Icon on the Title bar. You can
also Press CTRL+Z for shortcut
To Redoi. Click on Redo Icon on Title bar. You can also
Press CRTL+Y for shortcut
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3.10 CUT: This command allows you to move your document
or object from its original place to another place, it can also
be move from original package to another package.
Example: Cut from Microsoft Word to Corel Draw.
HOW TO CUT TEXT OR OBJECT
Step
i. Highlight the text or Click on the Object you want
to CUT
ii. Click on Home menu
iii. Click on Cut . Or
iv. Press CTRL+XNote: The text or Object will automatically disappear. You
can paste it to any where on the same or another page or
transfer it to another package.
3.11 COPY: This command enables you to duplicate your text
or Object to create more of the text or Object in the same
package without loosing the original one. You can createmultiple of it.
HOW TO COPY TEXT OR OBJECT
Step
i. Highlight the Texts or Click on the Object
ii. Click on Home Menu
iii. Click on Copy . Oriv. Press CTRL+C for shortcut.
3.12 PASTE: This command work hand in hand with Cut and
Copy in this particular package or in another package. It
enables you to display what you have Cut or Copy
HOW TO PASTE YOUR DOCUMENT.
Step i. Click on Home Menu
ii. Click on Paste . Or
iii. Press CTRL+V for shortcut.
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3.13 FONT COLOR: This command enables you to add color
to font.
HOW TO APPLY COLOR TO FONT.
Step.i. Highlight the Text
ii. Click on Font Color icon on Home bar
The Font Color dialog box will display (Fig 3.13)
iii. Click on any color of your choice
iv. Click on More Color to choose more color
v. Click on OK.
3.14 PAGE NUMBER: This command enables you to numberyour document either in form of Number, Roman Figures,
Alphabetic etc. Microsoft Word provides two ways to add
page numbers. Either the page numbers appear in the
header or footer at the top or bottom of the page. Also it
can appear either by Right, Left or Centre.
HOW TO NUMBER YOUR DOCUMENT.Step.
i. Click on Insert Menu
ii. Click on Page Number
Page Number dialog box will display. Fig 3.14
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iii. Click on the Top of Page or Bottom of Page, to
specify whether to insert page numbers on the Right
at the Top of the page, Centre at the Top of the page
or others.
FORMAT PAGE NUMBERS
iv. Click on Format Page Numbers to perform further
function of page Number.
v. Click on Number format to select Numbers,
Alphabet orRoman figure
vii. Click on Continues the page-numbering sequence
from the previous section.
vi. Click on Start at to allow the page number to start
at the page number specified by you etc.
vii. Click on OK
3.15 PRINT PREVIEW: This command enable you to Preview
the entire page(s) you are working on, to know how your
work will look like after printing.
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Note: The area of the texts or objects you did not see in PRINT
PREVIEW will not print when printed. Also you can
correct/adjust you document in print preview environment.
HOW TO PREVIEW YOUR DOCUMENTStep.
i. Click Office Button
ii. Click on Print
iii. Click on Print Preview .
The Print Preview dialog box will display (Fig
3.15)
To see the text more clearly
i. Click on Zoom out(+) enlarge or Zoom in (-) to
reduce
ii. Click on Close to return to normal page
HOW TO CORRECT DOCUMENT ON PRINT
PREVIEW.
Step.
i. Click on Magnifier Icon
Your mouse pointer will automatically change to cursorii. Click on the area you want to correct.
iii. Click on Close to close the print preview
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3.16 PRINT: This command enables you to print your
document on Paper, Envelope, Hard paper, Plastic card etc.
Note: Make sure that the printer is connected to the CPU
(COMPUTER) and the printer is turn on and there is paperin the printer.
HOW TO PRINT OUR DOCUMENT
Step
i. Click Office Button
ii. Click on Print (CTRL+P)
The Print dialog box will display Fig 3.16
Note: You need to perform some certain function before you click
on OK button.
i. Click on Name to choose the name and number ofthe printer you are using.
ii. Click All to print all pages if it is more than 1 page.
iii. Click on Current Page to print the particular page
you want or your cursor or inserting point is.
iv. Page: This allows you to type the page number you
want to print (please follow the instruction under it)
v. Number of Copies: This allows you to select thenumber of copies you want per page(s).
vi. Click on Properties to select the Paper Size, Printer
resolution and some other task etc.
Print Property BoxPrint Box
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Note: ThisProperties Box varies from each other, it
depend on the printer and maker of the printer.
vii. Click on Page per sheet and select how many
pages you want on a sheet.
viii. Click on Scale to paper size to select either Noscaling, A4, Letter, Legal etc.
ix. Click on OK
The computer will start printing after the appropriate
action.
3.17 CLOSE: This enables you to close only the working
environment alone not the whole Microsoft Word Package.
HOW TO CLOSE MICROSOFT WORD WORKING
PAGE.
Step.
i. Click Office Button)
ii. Click on Close (CTRL+W). Or
iii. Click on Close Icon on Menu BarHow to close Microsoft Word entire window
Click on Close Icon on Title Bar(CTRL+F4)