Sales Tracking System (STS)July, 2008

Prepared By: Zahid Been Aziz

Stock movement process

WARID

FRANCHISE SHOP

dedicated for sell from franchise

RESELLER

FRANCHISE

RESELLER

1

222 2

3.13.23.2

FRANCHISE SHOP

dedicated for sell from franchise

3.1

1. Stock Transfer to Franchise Warid (Finance) Receive money (Advance collection) using

ARMPAAC.

Warid (Finance) will generate an invoice against that franchise contract for the specific amount of goods using ARMMANI.

Stock Transfer to Franchise (cont..)

Warid (Logistic) will transfer goods to that franchise warehouse using INVSTDS/INVBLKX.

Franchise will receive the stock using INVSTDV.

Here TRSF from dummy contract to franchise will not be done.

Stock Transfer to Franchise (cont..)

Franchise will sell goods to franchise shop/ reseller.

Franchise will issue goods to franchise shop/ reseller contract using INVSTIX which will do TRSF from dummy contracts to contracts of franchise shop/ resellers.

2. Stock transfer to Franchise shop/ Reseller

Stock transfer to Franchise shop/ Reseller (cont..)

3.1 Direct sell from Franchise to Subscriber

There will be dedicated Franchise Shop. Process flow:

Franchise / Subscriber will fill up BTRC form, RF etc. Franchise will Receive payment from subscriber. Enter data into TABS

Create contract using CRMCNCR. TRSF the number from Franchise Contract to Subscriber contract.

( Using ORMGMOB/ Offline solution).

Sell goods to Subscriber

3.2 Direct sell from Reseller

Reseller / Subscriber will fill up BTRC form, RF etc. Enter data into TABS Franchise shop/ Reseller has no connectivity to TABS Reseller will submit form to franchise/Data center. Franchise/Data center will login with particular username of

the franchise shop / reseller and enter data into TABS. Create contract using CRMCNCR. TRSF the number from Reseller Contract to Subscriber

contract. ( Using ORMGMOB/ Offline solution).

Sell goods to Subscriber (cont..)

Note:

Currently we have configured 7624 retailer for first phase.

STS Commissioning

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Commissioning Process Workflow

Sal

esFi

nanc

eIT

Commissioning Process Starts

Commissioning Process Document ID : BDIT_BL_701

Key : ProceduresKPI : Days

Workflow

Commissioning Process Ends

2

IT Billing Implement the Setup on

Systems

System Outage Required ?

No

Yes

3

IT Billing Request IT Systems team for System Outage

4IT Systems

team Do System Outage according to

Outage Policy

5IT Billing Do

Prepaid SP_No and Postpaid SP_No

Update

7Forward

Commissioning Summery Report to Sales and Finance

1 Sales Forward Commissioning

Period and Commissioning

Rates to IT

8

Sales and Finance Do Verification

9

Generate Invoices

6

Commission Calculation

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We Care

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Voucher

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Detail Report

Retailer will get sales commission as per retailer commissioning Setup.Retailer will get Commission existing head wise.Franchise’s sales commissioning will be calculated in two ways.

Franchise will get commission for their own direct sales.Franchise will also get a percentage of commission from their own retailer’s commission.

Setup for Franchise’s sales commission will be 0 to 100% of their own retailer’s commission. Franchise share can be set existing head wise.After Calculation of Franchise’s Commission for their own retailer, same commission amount will deducted from related retailer. Example retailer sales commission is 50Tk. If Franchise’s commission is 10%, Franchise will get 5Tk. (10% of 50 Tk.) & retailer will get 45Tk. (50Tk.-10% of 50 Tk.)

Key point of STS Commissioning

Sales Commission will be calculated based on SIM issue. After TRSF to end user then commissioning process will be started. Stock Reversal should be done within month. Before any commissioning head, structure change need IT’s concern except commissioning rate change.In case of Number Change, system only calculate commissioning on 1st number not changed number. Rate change on a product-

Commissioning Rate change will be effective since 1st day of a month.Based on Issue Date.

Commissioning structure: Sales will provide Sales Commissioning structure on last week of commissioning month to IT.

Sales Commission Processing : IT will Start commissioning process from 3rd day to 15th +5 Days=20th (Approx.). After processing IT, Sales & Finance Team will arrange Test session for verify the data.

ERP & Commissioning data Integration: After test session Finance confirm to IT, then data will be generated into a table in commissioning system for bulk invoice upload.

IT’s Comments

ERP & Commissioning Integration

ERP

Reporting Portal

Yes

Import data into staging table

No Run concurrent program to check, if

invoice data is available

Provide batch name and run

concurrent program to

validate imported records

Processing records to check invalid data

Yes

Display invalid records with proper description for fixing

the errors

No

Transfer data to main invoice table

Validate invoice

by batch process

Run data loader program for force

validating each header level record individually

Prepare batch

payment

Transfer payment to CITI bank through automated process

End

Mapping data with TABS system: In supplier master form, “Supplier Alt Name” filed is allocated to enter SP no, which will link the ERP vendor with TABS retailers.

Location Code: To make the automatic payment transfer smoothly to CITI bank, each supplier must have location code entered in supplier site

form.

GL Code combination: For line level payment calculation, GL code must be available in both system (ERP and TABS reporting portal), if new

GL code need to be entered/change then IT dept should be informed before processing the invoice transfer.

ERP

Thanks