November 2016Safety First Briefing

Issue Date: 14th November 2016

East Kilbride . Carlisle . Manchester . Derby . Stafford . Newport . Caerphilly

• Accidents and Incidents• Close Call Reporting• Vehicle accidents• Safety – General• Safety Alerts from Around the Industry• Environmental – Winter Driving• Feedback

Safety First Briefing November 2016

Accidents and Incidents

Safety First Briefing November 2016

RECENTLY, STAFF HAVE BEEN INVOLVED IN ACCIDENTS AND NOT REPORTED THEM TO THE ISS ON-CALL PERSON. IT IS IMPERATIVE THAT IF YOU RECEIVE AN INJURY YOU REPORT IT IMMEDIATELY.

During October, there was one accident and zero incidents reported.

1. Accident Details

On 13th October at approx. 18:00, a trackman was building up track panels in the Filton Yard atPatchway.

During the assembly of a particular panel, he was inserting the fastclips, when he came across onethat was too far out of the housing for him to use the installer, therefore, he decided to use ahammer to knock the clip in far enough so as to use the correct equipment for the task.

As the trackman swung the hammer, he lost his grip, it slipped out of his hands and the handle hit aBabcock Technician who was standing close by on the side of his head resulting in a mild concussion.

Investigation

• Under investigation by Babcock, however, in the meantime only use the correct tools for the job/task

Recommendations

• Under investigation by Babcock.

?Issue Date: 1st April 2015

We have had no Close Calls reported since the last briefing:

Close Call Reporting

Safety First Briefing November 2016

‘An event that had the potential to cause Injury or damage’

Seen it, report it... Call: 07870 842610 Or Hand this to your supervisor, local

office or SQE Department.

ISSLabour

Remember if you see an event which had the potential to cause any damage or injury, then this should be reported.

Date Raised

Location DetailsRiskLevel

Comments/Findings Status

Close Call Reporting is fundamental to preventing potential accidents and incidents.Let’s Not leave it till it’s too late

Reminder :

There are still incidents occurring in which individuals are not signing in or out when working on site. Not only can this have an effect on payroll, it is a safety issue as it is extremely important to know all individuals who are on site, at any given time in case of an accident or incident.

Please ensure that you sign in & out at the start and end of every shift. No exceptions!

When you sign, in always wear or have with you all the relevant PPE as there have been occasions when close calls have been raised against people who have not had all the PPE with them.

What is a Close Call?

There are a number of definitions of close calls, one example is:

any incident/un-safe condition/act, which has the potential to result in an injury, ill health, damage to property, plant, products, the environment or production/railway safety issues.

The Network Rail definition is:

“Anything that had the potential to cause injury or damage but didn’t… this time”

If you see anything that has the potential to cause injury or damage but didn’t… this time please do not hesitate to raise a close call. You could be preventing a serious accident.

The Close Call Champions within ISS are: Steve Annable, Dave Bebro, Graham Carney, Steve Darby, Lee Smith, Mark Phillips, Cory Williams, any questions, please speak to anyone of these people.

Anti-Bribery and Corruption:

ISS Labour Ltd (ISSL) strives to carry out its business activities with honesty and transparency and without the use of corrupt practices to gain an unfair business advantage.

Please avoid any activity that might lead to or suggest any corrupt practices and any such instances must be reported to your Resource Manager or the Managing Director.

Issue Date: 1st April 2015

Safety First Briefing November 2016

Vehicle Accidents

During October, there have been 3 vehicle accidents

YH15 MTU• Whilst traveling back to the site office to sign out the vehicle (carrying passengers) stopped suddenly. It

was then struck by another ISS employee driving in a personal vehicle causing significant damage to both vehicles.

• It has been reported that there was a period of time between the vehicle stopping and the impact occurring.

KM16 KHX

• Working at Filton compound whilst manoeuvring the vehicle the OSR struck sleepers causing damage to the quarter panel and skirt.

• There was plenty of room to work in and manoeuvre the vehicle safely.

NG14 PVY• Agency driver working on the patchway project reversed into a post when manoeuvring at Green Lane causing

damage to rear door.• Driver did not see post and claims it was in his blind spot.• Incident was not reported to supervisor at the time and agency driver quit the same day.

GENERAL SAFETY

Safety First Briefing November 2016

Following a review of safety by Babcock, notification has been received informing us that Machine Controller’s and Crane Controller’s are not to travel in the cabs of RRVs whilst working on any of their sites.

If there are any instances where this occurs then appropriate action will be taken against the individual.

Babcock are now insisting that when anyone works or visits any of their sites the must be wearing Cut level 5 gloves.

If you have not been issued with these type of gloves, please speak to your Resourcing department

To re-emphasise previous information, fixed hoods on PPE are not allowed when working on or near the running line.

Prep4Safety

Previously, when working on or near the running line, worksites with existing hazards have been an acceptable place to work, however, Network Rail have now introduced Prep4Safety so as to eliminate this practice.

When you are at a worksite, the area should be safe to work without hazards, therefore, when you arrive at a worksite, make sure it is safe to work and if it isn’t, please raise a Close Call.

Below are examples of what to look for on a worksite.

SAFETY ALERTS FROM AROUND THE INDUSTRY

Safety First Briefing November 2016

British Transport Police:

Recently there was some media coverage around a suspicious item found on board a train at North Greenwich station in London. Officers were called to the station after train staff reported finding an item on board an eastbound Jubilee Line train. As a precaution, a controlled explosion took place in order to ensure the item was safe. An investigation is now under way, led by the Metropolitan Police and supported by British Transport Police. Whilst enquiries are continuing, we want to take this opportunity to remind Network Rail colleagues and Contractors to be alert and to look out for any suspicious activity. If you see or hear anything that could be suspicious, trust your instincts and report it. This could include: • someone paying close attention to entry and exit points, stairwells, hallways, for no apparent reason • people asking detailed or unusual questions about infrastructure, security arrangements, for no apparent reason • people using recording equipment, or seen making notes of security details, for no apparent reason

You understand your environment better than anyone so will know if something is out of place or doesn’t feel right.

Please apply the HOT protocol to any reports of unattended items: H - has a deliberate attempt been made the HIDE the item? O - does the item have OBVIOUSLY suspicious characteristics? T - is the item TYPICAL of what you would expect to find in this

type of location?

The WHAT protocol is designed to help you gather as much useful information as possible when receiving a report of suspicious behaviour: W - What are they doing? H - How are they behaving? A - Alone or acting with others? T - Threat - what type of threat is being posed?

If suspicious behaviour has been reported by a member of the public to you, politely direct them to a member ofthe station team if available, otherwise it is important to find out:

• when the member of public saw the person displaying this behaviour;• how long has it been between witnessing the behaviour and the reporting of it; and• they should always obtain their contact details from the witness (ideally a mobile phone number) so police

can speak to them directly.

If you have any concerns about anything or anyone they encounter, please tell a police officer or call us immediately on 0800 40 50 40. And call 999 in an emergency.

The above applies when working on stations, however, when you are working on or near the running wheremembers of the public have access, please be on the lookout for suspicious packages and report it immediately onthe above number if you suspect anything.

SAFETY ALERTS FROM AROUND THE INDUSTRY

Safety First Briefing November 2016

Babcock:

Use of Clamshell Buckets and Log Grabs

Following a recent incident at Kippenross, and the incident at Ayr South in January this year, resulting in failure of rotor heads, the following instruction shall be briefed out to all Machine/Crane Controllers, POS Reps, Supervisors and Project Planners:

Clamshell Buckets: are only to be used for lifting loose materials within the confines of the Clamshell bucket.

Clamshell buckets must not be used for pushing ballast or soil, nor user for levelling or compacting ballast or soil.

Log Grabs: are only to be used for lifting scrap rail or scrap sleepers, and it is to be under the control of the Crane Controller who shall ensure that the lift is balanced if lifting large components such as rail etc.

Log Grabs must not to be used for lifting items of plant or serviceable track components.

Lifting: All lifts should be planned and subject to a Lift Plan. If a small item of plant or serviceable track components require to be lifted, and the Clamshell Bucket or Log Grab is not removed, this may be undertaken by use of the auxiliary lift point on the RRV if it is safe to do so (no interference with load or lifting attachments and the lift is within duty of the RRV), otherwise remove the Clamshell Bucket or Log Grab as appropriate.

Exclusion Zones: It is imperative that the Machine/Crane Controller maintains an exclusion zone around all lifting and Clamshell Bucket operations to ensure that personnel are not struck by the RRV or the load during normal operations in case a machine/lifting attachment failure occurs, or the load is dropped. All personnel including the Machine/Crane Controller should be clear of the danger zone whilst the lifting or Clamshell operation is under way.

Environmental – Is your Vehicle Winter Ready?

Safety First Briefing November 2016

Keeping your vehicle well maintained is important all year round, but more so in winter. For example, worn tyres won't hold the road in wet conditions as well as those with a good, deep tread.

Make sure all exterior lights are working correctly and that windscreen wiper blades are in good condition. Check the oil, coolant and washer fluid levels. And, don't leave home on that long trip over lonely country roads without enough fuel for the journey.

The following checks will help make sure your vehicle is ready for winter:

Car BatteryAn easy way to check a battery is to look at the vehicle lights. If they are dim, more than likely the battery is nearing retirement. If the lights go from dim to bright depending on your speed, is also a sign of a weak battery. If this happens, it is time to think about a new battery.

LightsCheck all lights are working prior to setting off on a journey

CoolantMake sure that coolant is between the minimum and maximum markers. It is also important that there is sufficient anti-freeze in the coolant. If you are uncertain, have a look at your handbook or get a local garage to check the strength.

TyresCheck tyre condition to see if there is adequate tread. Look for damage such as splits or bulges and check the pressure.

Screen washMake sure you have enough screen wash and that the concentration is suitable for cold conditions. Ideally, protection down to down to -10 degrees C or -20 degrees C in areas with extremes of weather.

Wiper bladesCheck wiper blades for damage and replace if necessary. When wiper blades become frozen to glass it is very easy to damage them when freeing them up.

Emergency Equipment• Make sure your ice scraper and de-icer are up to the job. • Pack an emergency kit in the boot / glove box. • Put a spade or shovel in the boot• Pack extra warm clothing• Take a thermos flask• If you take any regular, essential medications, make sure you carry enough with you.

Environmental – Winter Driving

Safety First Briefing November 2016

When you drive, you are in charge of a fast-moving chunk of metal that can do a lot of damage to you and other people. Thatis why you have a particular responsibility to do everything you can to be safe and protect the people around you.There are some simple steps you can take to hugely reduce your chances of being involved in a serious accident.If you follow the advice below, you’ll be helping to prevent devastating crashes, make streets and communities safer and doing your bit for the environment.

Weather can be unpredictable and turn quickly, making roads treacherous. Ice, snow, heavy rain,and fog significantly increase the risks on roads. Stopping distances can double in the wet andincrease ten times in ice and snow, and if you can’t see clearly, you can’t react to hazards,therefore, driving in bad weather can be lethal.

The Highway Code states that headlights must be used when visibility is less than 100 metres –roughly the length of a football pitch. When driving, take extra care and make sure your lights(particularly fog lights) are in good working order before setting off.

Even if you don’t set off in dangerous weather conditions, you could get caught out, therefore:

• make sure you can see correctly through all your windows• allow extra time to prepare the vehicle for your journey• allow extra time for your journey• avoid harsh braking and acceleration or sharp steering• manoeuvre with extra care using the highest gear possible to avoid wheel spin• if you get stuck in snow, do not spin the wheels or rev the engine, move the vehicle slowly

backwards and forwards using the highest gear you can• drive to the weather conditions by travelling at a sensible speed and keeping well back from

the vehicle in front• when driving in snow or ice, only travel at a speed at which you can stop within the distance

you can see to be clear• when braking in snow or ice, so as not to lock your wheels, get into a low gear earlier than

normal, allow you speed to fall and gently use your brakes• slow down in plenty of time before bends and corners• keep your vehicle well ventilated, as having the heater on full can quickly make you drowsy• always take a well-charged phone and car adaptor if you have one, in case of emergencies,

but don't use it when driving• make sure that your fuel tank is full, as using lights and heating can use a lot more fuel than

usual• make sure your headlights are dipped at all times. If your vehicles has an automatic headlight

system that activates by low light levels, remember to switch your lights on manually as theymay not be automatically activated in foggy conditions. Similarly, if your vehicle has daytimerunning lights, make sure your rear lights are switched on as most vehicles with this featureonly illuminate the front lights.

Remember: Be Safe and Be Seen

We would like your feedback on any safety related issues that may help us improve the business and prevent further accidents and incidents.

We endeavour to minimise all foreseeable risks to you when you are at work. However you see what happens out there on a daily basis far more than we do, and will no doubt have some very valuable ideas or suggestions on how to make our industry a safer place for everyone.

We would like to hear from you but appreciate you may want to remain anonymous. We value your opinion and thus confidentiality will be guaranteed when receiving your comments. You can send us feedback in any of the following ways:

• Send an email to the SQE Team directly sqeteam@isslabour.co.uk use the hashtag #Feedback in the subject heading and someone will contact you within 24 hours to acknowledge receipt of your message

• Complete the slip at the bottom of this page and take it into your nearest ISSL depot

• Call or text any of the “On Call” phone numbers listed on the rear of your Authority To Work Card

• Go to any ISSL Depot to talk to a senior member of the team, who will welcome feedback and consider confidentiality at all times

• Speak to any of the senior team when you meet them on-site for briefings or safety related visits.

Feedback

Feedback Slip: Monthly BriefYour name or contact number is optional. The detail is the most important section to complete!

Name: Local Office: Date:

Contact Number: Subject:

Details:

Safety First Briefing November 2016