2012-2013 Updates and Review

Safety and Discipline Indicators

May 2013

Timeline 2012-2013 Changes 2013-2014 Changes 2014-2015 Changes Overview of Collections (including examples) Contact Information

Agenda

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Opens Monday, May 6th 2013 Closes Monday, July 1st 2013

Safety Accreditation Report Due Friday, June 28th! Can now be completed by Respondent-but MUST be reviewed by

SuperintendentAvailable online at: (

https://cdeapps.cde.state.co.us/ade_news.htm#safe) OR a report available in ADE while submitting SDI data

Timeline

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New field was added- Length of School Year defined as:A four-digit field (three digits with one digit to the right of an

implied decimal point) which indicates the number of whole and partial days your school is in session for the current school year. This is the actual number of days when students are present. Valid values are between 130 (coded as 1300) and 245 (coded as 2450) days. This field will be required.

Required for the Calculation of Average Daily Attendance, as defined by NCES (National Center for Educational Statistics), which is used for the State per Pupil Expenditures calculation

2012-2013 Changes

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Collection will remain in the current ADE system and not converted into the new Pipeline System

Collection is expected to remain the same as the 2012-2013 collection year

2013-2014 Changes

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Collection will be implemented in the Pipeline System

Data will be collected at the individual student level, with SASIDs

Attendance Data will be collected separately, also at the student level

2014-2015 Changes

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Overview of Collection

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SDI Collection Process

File A: Incidents by Action TakenCount of incidents per schoolGuns Free School Act Data

File B: Action by Race/Ethnicity and GenderCount of Students InvolvedUnduplicated Count of StudentsCount of Habitually Disruptive StudentsAttendance Data

SDI Layout

Count of Incidents per school Most severe action taken per incident Only 1 student/incident reported

Guns Free School Act Data also reported Includes any gun, rifle/shotgun or other firearm incident within the school Groups students by IDEA and Non-IDEA

File A: Incident by Action Taken

File A: Types of Incidents

Drug Violations Alcohol Violations Tobacco Violations 1st, 2nd and Vehicular Assaults 3rd Degree Assaults/Disorderly Conduct Dangerous Weapons Robbery Other Felonies Disobedient/Defiant or Repeated Interference Detrimental Behavior Destruction of School Property Other Violations of Code of Conduct

Expulsions reported are a subset of Dangerous Weapon Expulsions reported

3 types of Firearms reportedHandgun - Rifle/Shotgun - Other Firearm

GFSA Data Collected by 2 sets of students IDEA (Special Education students)Non-IDEA (non-Special Education students)

File A: (GFSA) Firearm Expulsion Table

# of students brought or possessed firearm by type# of student expelled # of students disciplined in an action other than

expulsion# of students in another type of removal# of students in which no action was taken

All by IDEA/Non-IDEA status (IDEA= Special Education)

File A: (GFSA) Firearm Expulsion Table (continued)

File A: GFSA Data Collection Flowchart for IDEA and Non-IDEA

Count of Students per SchoolAll students involved in an incident includedUnduplicated count of the students

If 1 student is suspended 3 times and expelled 1 time, he/she would be reported as 1 in the unduplicated count, 3 suspensions and 1 expulsion

Attendance DataHabitually Truant Counts

File B: Action Taken by Race/Ethnicity & Gender

File B: By Action Taken

For each incident, report the most severe action taken:Classroom Suspension In School SuspensionOut of School Suspension ExpulsionReferral to Law Enforcement*Other Action Taken

*If the incident involved a referral to law enforcement AND another action taken, BOTH actions are reported

Reporting Incident Example 1

3 students expelled and referred to law

enforcement for drugs

Reporting Incident Example 2

Reporting Incident Example 3

1st- Incident (a fight) occurs between 2 students, both expelled:

FILE A: Incident by Action Taken

File B: Action Taken by Race/Ethnicity & Gender

FIGHT

2nd- Incident, Action Taken and Race/Ethnicity Reported

FIGHT 1 Incident of 3rd Degree Assault, Expelled

1 White Female Expelled & 1 White Male Expelled

Reporting Incident Example 4

Provide an unduplicated count of students involved in incidents reported on both Safety and Discipline tables. Regardless of how many times a student appears in the Action Taken fields, only count the student once in the unduplicated total.

File B: Unduplicated Count

Same Student, counted multiple times in Action Taken File

Same Student, counted once in the Unduplicated Count field

Reporting Unduplicated Count Example 5

*Remember: Referral to Law Enforcement can be reported with another type of action taken

Students are DECLARED habitually disruptive Student disciplined will also be included as:

2 incidents resulting in Suspension1 incident resulting in the Expulsion

File B: Habitually Disruptive

Reporting Habitually Disruptive Example 6

Sam (white male) has multiple incidents of Destruction of School Property:

1st- Out of School Suspension

2nd- Out of School Suspension

3rd- Expelled with being Declared Habitually Disruptive

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Student Total Days Attended Student Total Days Excused Absent Student Total Days Unexcused Absent Student Total Days Possible Length of School Year (new)

File B: Attendance Data

Total Days Possible Must be +/- 40% of (Length of School Year * Student October Pupil Membership)

Example: 100 students in Student October Membership, 175 days for the Length of School YearDays Possible must be between:

0.6*(100*175) and 1.4*(100*175) or 10,500 and 24,500

New Edit on Attendance Data

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Attendance Information: Relationship Equation

Attendance Rate Calculation

Student Total Days

Attended

Student Total Days Possible

Attendance Rate

Truancy Rate Calculation

Student Total Days

Unexcused Absent

Student Total Days Possible

Truancy Rate

A child between 6 and 17 years of age having four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year. Absences due to suspension expulsions is considered excused absences.

Habitually Truancy Definition

3 fields capture this required data: Truancy: Four or more days in any one calendar month Truancy: Ten or more days in one school year Truancy: Met both conditions

Students are to be reported in only 1 category per school as applicable

Habitually Truant Counts

1 count of Truancy: 4 or more Days in one calendar month

Unexcused Absences for Sally in March. (Total Unexcused Absences in the School year is less than 10)

Reporting Habitually Truancy Example 7

Month # Unexcused Absences for Shirley

Aug 0Sept 1Oct 1Nov 0Dec 1Jan 1Feb 0March 2April 0May 4TOTAL 10

Reporting Habitually Truancy Example 8

1 count of Truancy: Met Both Conditions

Q: How should a day be counted?A: It really depends on how often attendance is tracked within the

school. If attendance is taken 6 times, then 6 unexcused absences would count as a day.

Q: I had a student meet the habitually truant definition, yet they are no longer in our school-are they reported? Yes, they would still be counted. This is the same for any incident.

FAQ: Habitually Truant

Definitions and examples found athttps://ade.cde.state.co.us/sdi_field_definitions.htm

Or Contact:Annette Severson Severson_a@cde.state.co.us

More Information

THANK YOU!!

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