safer return covid-19 office worksite readiness protocols
TRANSCRIPT
SAFER RETURN COVID-19 OFFICE WORKSITE READINESS
PROTOCOLS & REQUIREMENTS
Employee/Labor Relations
August 21, 2020
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AGENDA
Purpose of Training Understand mandated pandemic safety
protocols to support campus health and safety
Ensure Staff are appropriately informed and trained
Ensure the Office Worksite is consistent with protocols for all employees
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EMERGENCY OPERATIONS CENTER
Situational Background
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EMERGENCY OPERATIONS CENTER
Situational Background
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SAFER RETURN TASK FORCE
SCOPE OF SRTF
INTERSECTING PROTOCOLS
FROM THE CSU, COUNTY, AND
STATE
SITUATIONAL AWARENESS
MEMBERS
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PROTOCOLS
COVID-19 Office Worksite Readiness Checklist for HEERA Managers 1. Los Angeles County Department of Public Health (LACDPH) Appendix D
Office Worksite2. Draft Appendix: Institutes for Higher Education
HEERA Manager Checklist: 3 Step Process1. Initiate Worksite Assessment2. Request COVID-19 Office Worksite Readiness Information Session
with Employee/Labor Relations3. Ensure Compliance with HEERA Manager Checklist
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STEP 1. OFFICE WORKSITE ASSESSMENT
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HEERA Managers Requesting Worksite Assessments
(for critical functions on Campus)
COVID-19 Resource Request Form
SUPPLIES REQUEST
Ordering Supplies Cleaning Supplies are ordered through Facilities Management Disinfectant Surface Wipes, Gloves, Face Coverings, etc. care ordered through the Emergency Operations Center (EOC) using the COVID-19 Resource Request Form
Submit the form
Order is filled Email is sent
Pick–up items from mailroom (Central
Distribution Bldg. 98)
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STEP 2. COVID-19 STAFF INFORMATION SESSION
ELR and Learning and Development will conduct an interactive session with employees to review CPP Employee COVID-19 Health and Safety Requirements and Expectations.
HEERA Managers can submit requests for the Staff Information Session with at [email protected].
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EMPLOYEE REQUIREMENTS
Employee Training
Employee Acknowledgement Health Screener
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SAMPLE HEERA MANAGER EMAIL TO STAFF
Hello:
Per President Coley’s recent announcement, Cal Poly Pomona created a COVID-19 Safer Return Task Force responsible forestablishing the mandated pandemic safety protocols and ensuring that all faculty, staff, and students are appropriatelyinformed and trained. The Safer Return Taskforce is orientated towards safety and administrative compliance in service to ouracademic mission and therefore, this communication is to update you about the specific Los Angeles County Department ofPublic Health (LACDPH) order for Institutes of Higher Education related to working on campus. Cal Poly Pomona is currentlyrequired to implement specific protocols for staff that currently work on campus for any duration or frequency in order tomitigate the spread of COVID-19 and to support campus health and safety. HEERA Managers have responsibilities related tothe physical working environment and staff have responsibilities that are outlined below.
As you are approved for on-campus activities, please complete a one-time training, COVID-19 Training for Success, andcomplete the Employee Health Screener found at MyCPP each time prior to coming to campus.
As a reminder, all state-side employees currently working on campus should only be permitted to work on campus in a limitedcapacity performing critical services with pre-approval from the employee’s HEERA Manager upon consultation with theappropriate AVP/Dean and Vice President. Currently, the only state-side staff groups that are permitted to work full time oncampus are identified within the Facilities & Planning Department, University Housing, Student Health Services, and theUniversity Police Department. Academic Exception requests will continue to be facilitated by the Provost’s Office.
For questions related to the employee responsibilities, please contact [email protected]. For assistance with training, please [email protected].
Thank you,
[HEERA Manager] 10
EMPLOYEE TRAINING
Required for all employees working on campusTo ensure employees understand how best to stay healthy and safe
COVID-19 Training for Success Bundle includes:1. Returning to Work During COVID-19 OSHA
Compliant Training Course2. LACDPH Reopening Office Based Worksites
Appendix D3. Employee Acknowledgement4. Employee Health Screener
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EMPLOYEE ACKNOWLEDGEMENT
Physical Distancing and Infection Control6 Foot DistancingWear Mask/Face CoverWash Hands FrequentlyClean Your Space and Tools Frequently
Safer Return Informational Materials
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EMPLOYEE HEALTH SCREENER
Available through MyCPP, digital PDF, or by paperTwo (2) Questions
In the past 14 days have you:1. Had close contact with a person
known to have COVID-19?2. Had cold or flu-like symptoms?
IF YES,STAY HOME, contact your healthcare provider and your HEERA Manager
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INCIDENT INVESTIGATION
Incident Process Map Confidential- HIPAA Compliant Manager’s should NOT conduct
Incident Investigations (Contact Trace)
Doctor’s notes are submitted to ELR directly from the employee
The employee does not need to provide proof of positive or negative test. Please do not ask them for this.
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HELPFUL TOOL FOR MANAGERS
& EMPLOYEES
COVID-19 EXPOSURE FAQs
SO WHEN DO EMPLOYEES HAVE TO STAY HOME?
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LEAVES & COVID-19
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• CSU Coronavirus Paid Administrative Leave (CPAL)• Families First Coronavirus Response Act (FFCRA)• Family Medical Leave Act (FMLA)
LEAVES
• PolyDoc Click Here for FFCRA Form• Supporting Documentation
REQUEST
• Jodi Stewart, Benefits Manger, [email protected]• Diana Diaz, Leave Coordinator, [email protected]
CONTACT
ADA ACCOMMODATIONS DUE TO COVID-19
Contact the ADA Coordinator within 24 HoursDo not ask what the employee's medical condition is
ADA Coordinator will: Contact the employee and provide required forms Verify employee's eligibility by obtaining required medical documentation Discuss and determine accommodations in conjunction with the employee and their Department
Examples of Reasonable Accommodations: Additional Protective Measures, Alternate Work Schedules, Remote Work, Unpaid Leave of
Absence
Contact: Manuel Montilla, ADA Coordinator, at (909) 869-4095 or [email protected]
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WORKERS' COMPENSATION& COVID-19
Contracting COVID-19 at the Worksite may be considered a workplace injury.Action Items If an employee informs you that they have tested
positive and they believe it is work-related, provide them with a Workers’ Compensation Claim Form within 24 hours of your notice.
Complete the Manager’s Report of Injury/Illness and submit it to the Workers' Compensation Coordinator within 1 business day of your notice.
https://www.cpp.edu/workers-comp/index.shtml
Contact: Larissa Hill, Workers’ Compensation Coordinator at (909) 869-3725 or [email protected] 11
STEP 3. VERIFY CHECKLIST IS COMPLETED
Physical Distancing
Infection Control
Communication Measures
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RECAP
Initiate Worksite AssessmentInitiate
Request COVID-19 Office Worksite Readiness Information Session with Employee/Labor RelationsRequest
Ensure Full Compliance with HEERA Manager ChecklistEnsure
Follow Incident Investigation ProcedureFollow
Refer ADA/Workers’ Comp Referrals within 24 Hours of being notifiedRefer
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ASI AND FOUNDATION CONTACTS
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Below is the contact information for ASI as it relates to COVID:
COVID | Workers Compensation | LOACharlene GarganeraHuman Resources GeneralistE: [email protected] | asi.cpp.edu
Danisha L. Lawrence, MPADirector of Human ResourcesE: [email protected] | asi.cpp.edu T: (909) 869-6861
Below is the contact information for Foundation as it relates to COVID:
Nora FernandezSenior Employment Services Generalist IIICal Poly Foundation IncE: [email protected]: (909) 869-4378
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