safe seas international inc. proprietary oil record book entries how to stay out of trouble !

SAFE SEAS INTERNATIONAL INC. PROPRIETARYSAFE SEAS INTERNATIONAL INC. PROPRIETARY

OIL RECORD BOOK OIL RECORD BOOK ENTRIESENTRIES

HOW TO STAY OUT OF TROUBLE HOW TO STAY OUT OF TROUBLE !!

SAFE SEAS INTERNATIONAL INSAFE SEAS INTERNATIONAL INC. PROPRIETARYC. PROPRIETARY

THE OIL RECORD BOOKTHE OIL RECORD BOOK

• The single most important document The single most important document on board for verifying that the vessel on board for verifying that the vessel is in compliance with international is in compliance with international anti pollution regulations is the anti pollution regulations is the OIL OIL RECORD BOOK. RECORD BOOK.

• The importance of this book, and the The importance of this book, and the accuracy within, accuracy within, can not be can not be overemphasizedoveremphasized..


• ““Cradle to Grave”Cradle to Grave” describes the record describes the record keeping requirements regarding oil and bilge keeping requirements regarding oil and bilge water .water .

• Oil Oil mustmust be accounted for from the time it be accounted for from the time it comes aboard in the form of bunkers or lubes, comes aboard in the form of bunkers or lubes, until the time it is disposed of, either until the time it is disposed of, either transferred to another tank, ashore to transferred to another tank, ashore to reception facilities, or burned in an reception facilities, or burned in an incinerator (if fitted).incinerator (if fitted).

• About the only accounting you About the only accounting you don’t havedon’t have to to include in the include in the Oil Record BookOil Record Book is how much is how much oil or lubes were consumed by normal usage! oil or lubes were consumed by normal usage!


• Bilge waterBilge water must be accounted for from the must be accounted for from the time it is drawn from any bilge well until the time it is drawn from any bilge well until the time it is disposed of.time it is disposed of.

• Bilge waterBilge water may be disposed of either may be disposed of either overboard through an approved overboard through an approved OWS,OWS, ashore ashore to to reception facilitiesreception facilities, or on some tankers, , or on some tankers, they can be pumped to they can be pumped to cargo slop tankscargo slop tanks..

• We’ll talk about specific entries required in a We’ll talk about specific entries required in a moment, but first…..moment, but first…..


THETHE FIRST LINE OF FIRST LINE OF DEFENSEDEFENSE

• The The Oil Record BookOil Record Book ( (ORBORB)) is your “first is your “first line of defense”. line of defense”.

• This is the most important record that any This is the most important record that any Port State Control Officer (PSCO) or Port State Control Officer (PSCO) or USCGUSCG inspector will utilize to determine whether you inspector will utilize to determine whether you and your vessel are in compliance with and your vessel are in compliance with applicable regulations. applicable regulations.

• This is the This is the USCGUSCG’s first stop on its ’s first stop on its investigative path to ensure that your vessel investigative path to ensure that your vessel is in compliance. is in compliance.


• ANYANY irregularity or inaccuracy is viewed irregularity or inaccuracy is viewed with suspicion, and will inevitably lead to a with suspicion, and will inevitably lead to a much closer examination of the vessel in much closer examination of the vessel in general and machinery spaces in particular. general and machinery spaces in particular.

• While “ignorance may be bliss” for some, a While “ignorance may be bliss” for some, a more accurate quote is that more accurate quote is that “ignorance is “ignorance is no excuse before the law”! no excuse before the law”!

• As a Licensed Officer whose professional As a Licensed Officer whose professional career may indeed depend on it, you career may indeed depend on it, you MUSTMUST take the time to familiarize yourself with take the time to familiarize yourself with the instructions contained within the ORB. the instructions contained within the ORB. You You MUSTMUST check and recheck your check and recheck your information for accuracy information for accuracy BEFOREBEFORE you you make an entry in the make an entry in the ORBORB. .


• If, after taking every precaution to If, after taking every precaution to ensure that the entry you make is ensure that the entry you make is accurate, and you still find that you accurate, and you still find that you have made a mistake, find the nearest have made a mistake, find the nearest bottle ofbottle of “WHITE OUT” and “WHITE OUT” and THROW IT THROW IT AWAYAWAY!!

• ““White Out” or any other form of correction White Out” or any other form of correction fluids should not come within 500 meters of fluids should not come within 500 meters of an Oil Record Book, or any other vessel an Oil Record Book, or any other vessel record for that matter! record for that matter!

• In other words, correction fluids should not In other words, correction fluids should not even be on a vessel! Correction fluids may even be on a vessel! Correction fluids may belong in some shore side office, but in belong in some shore side office, but in today’s world, they do not belong today’s world, they do not belong anywhereanywhere on a vessel. on a vessel.


• If you do make a mistake, there is one, If you do make a mistake, there is one, and only one universally and legally and only one universally and legally accepted method of correction to official accepted method of correction to official documents, including the ORB. documents, including the ORB.

• Make a strike through the incorrect entry, Make a strike through the incorrect entry, and initial and date the strike through. and initial and date the strike through. This must be immediately followed by the This must be immediately followed by the correct (amended) entry. correct (amended) entry.

• Finally, Finally, each entryeach entry in the Oil Record Book in the Oil Record Book must be must be signed and datedsigned and dated by the by the OfficerOfficer who conducted the Operation . who conducted the Operation .


VOLUMEVOLUME MEASUREMENTSMEASUREMENTS

• Another key element of oil record book Another key element of oil record book entries is the consistency of entries is the consistency of volume volume valuesvalues..

• It doesn’t matter if you use gallons or liters It doesn’t matter if you use gallons or liters or barrels or cubic meters, so long as you or barrels or cubic meters, so long as you use the use the samesame volumetric measure volumetric measure throughout the Oil Record Book. throughout the Oil Record Book.

• 1 barrel = 42 gallons1 barrel = 42 gallons• 1 gallon = 3.785 Liters1 gallon = 3.785 Liters• 1 cubic meter = 1000 liters1 cubic meter = 1000 liters


THE MOST COMMONLY THE MOST COMMONLY USED OIL RECORD BOOK USED OIL RECORD BOOK

ENTRIES AND CODESENTRIES AND CODES


• The list of items to be recorded in the The list of items to be recorded in the Oil Record Book are quite long, and Oil Record Book are quite long, and include code letters from (A) to (I). include code letters from (A) to (I).

• However, the most commonly used However, the most commonly used Oil Record Book entry codes used in Oil Record Book entry codes used in the ORB the ORB Part 1 Machinery SpacesPart 1 Machinery Spaces are:are:


• Code letter (C):Code letter (C): Collection And Disposal Collection And Disposal Of Oil Residues (Sludge, waste oil, used oil Of Oil Residues (Sludge, waste oil, used oil etc.)etc.)

• Code letter (D):Code letter (D): Non Automatic Non Automatic Discharge Overboard Or Disposal Discharge Overboard Or Disposal Otherwise Of Bilge Water Which Has Otherwise Of Bilge Water Which Has Accumulated In Machinery SpacesAccumulated In Machinery Spaces

• Code letter (H):Code letter (H): Bunkering Of Fuel Oil Or Bunkering Of Fuel Oil Or Bulk Lubricating OilBulk Lubricating Oil


• It is the It is the PROFESSIONALPROFESSIONAL and and LEGALLEGAL responsibility responsibility for each officer to be familiar with the Oil record book, for each officer to be familiar with the Oil record book, its required entries, and the appropriate code letters. its required entries, and the appropriate code letters.

• PROFESSIONALPROFESSIONAL is the part where you could lose is the part where you could lose your job and perhaps your license if you don’t get it your job and perhaps your license if you don’t get it right.right.

• LEGALLEGAL is the part where, if you don’t get it right, you is the part where, if you don’t get it right, you could be fitted with handcuffs, and or pay fines could be fitted with handcuffs, and or pay fines OUT OUT OF YOUR OWN POCKET!)OF YOUR OWN POCKET!)

• We’ll only address the most common ones used by We’ll only address the most common ones used by Engine Room Personnel.Engine Room Personnel.

• These are These are “C”, “D”, and “H”.“C”, “D”, and “H”.


(H)(H) BUNKERING OF FUEL OIL BUNKERING OF FUEL OIL OR BULK OR BULK LUBRICATING OILLUBRICATING OIL

• In keeping with our In keeping with our “cradle to grave”“cradle to grave” analogy for record keeping, we’ll start with analogy for record keeping, we’ll start with ORB entries for bunkering. ORB entries for bunkering.

• The requirements for making ORB entries The requirements for making ORB entries regarding bunkering are pretty straight regarding bunkering are pretty straight forward.forward.

• They have been in place for many years. They have been in place for many years.

• Engineers should be familiar with the ORB Engineers should be familiar with the ORB

Part 1 code letter “Part 1 code letter “HH”. ”.


• H - 27.1H - 27.1 Place of BunkeringPlace of Bunkering • There are no points awarded for shorthand! There are no points awarded for shorthand!

Be Specific! Include the actual location, such Be Specific! Include the actual location, such as the terminal, and the port. as the terminal, and the port.

• For example, “Berth # 2, Conoco Bayway For example, “Berth # 2, Conoco Bayway plant, Bayway, NJ is plant, Bayway, NJ is CORRECT.CORRECT.

• Simply saying “Bayway, NJ”, is Simply saying “Bayway, NJ”, is INCORRECT!INCORRECT!• Be Specific. There are no points awarded for Be Specific. There are no points awarded for

shorthand! shorthand!


• H-27.2H-27.2 Time of Bunkering.Time of Bunkering. This This MUSTMUST include both start and stop times. These “start” include both start and stop times. These “start” and “stop” times should also match the time you and “stop” times should also match the time you have recorded on the bunkering D.O.I.have recorded on the bunkering D.O.I.

• H-27.3H-27.3 Type and Quantity of Type and Quantity of FUEL OILFUEL OIL and and identity of tank(s), stating quantity added and identity of tank(s), stating quantity added and total content of tank(s)total content of tank(s)

• For the For the TYPETYPE of fuel, be specific. If it’s # 2 fuel of fuel, be specific. If it’s # 2 fuel oil, say that. If it’s MDO, say that! If it’s IFO 380, oil, say that. If it’s MDO, say that! If it’s IFO 380, say that!say that!

• Regarding Regarding QuantityQuantity of fuel: if you took 10,000 of fuel: if you took 10,000 gallons / tons / barrels of fuel (whichever gallons / tons / barrels of fuel (whichever measurement you use onboard), split to 2 measurement you use onboard), split to 2 different tanks, then record how much fuel you different tanks, then record how much fuel you added to added to EACHEACH tank. And when you are finished tank. And when you are finished topping off, state how much fuel is in topping off, state how much fuel is in EACHEACH tank! tank!


• H-27.4H-27.4 Type and Quantity of Type and Quantity of LUBRICATING OILLUBRICATING OIL and identity of tank(s), and identity of tank(s), stating quantity added and total content of stating quantity added and total content of tank(s)tank(s)

• Follow the same procedures for 27.4 as you Follow the same procedures for 27.4 as you do for 27.3, but remember! do for 27.3, but remember! 27.3 is for 27.3 is for FUELFUEL, and , and 27.4 is for lubes27.4 is for lubes!!

• TAKE THE TIME TO CODE IT CORRECTLY!TAKE THE TIME TO CODE IT CORRECTLY!• Last but not least, when you are finished and Last but not least, when you are finished and

have made the required entry, have made the required entry, SIGN THE SIGN THE ENTRY!!ENTRY!!

• EVERY ENTRYEVERY ENTRY IN THE OIL RECORD BOOK IN THE OIL RECORD BOOK MUST BE MUST BE SIGNED (NOT INITIALED)SIGNED (NOT INITIALED) BY BY THE OFFICER IN CHARGE OF THE THE OFFICER IN CHARGE OF THE OPERATION!OPERATION!


(C)(C) COLLECTION AND DISPOSAL OF OIL COLLECTION AND DISPOSAL OF OIL RESIDUES (sludge & waste oil)RESIDUES (sludge & waste oil)

• The Oil Record Book, Part 1, Code Letter The Oil Record Book, Part 1, Code Letter “C”“C” is divided into is divided into two categories, including “Collection” two categories, including “Collection” (C-11)(C-11) and and “DISPOSAL “DISPOSAL (C-12).(C-12).

• C-11C-11 is further divided into two “sub categories” which are: is further divided into two “sub categories” which are:• C-11.1C-11.1 - This code is for waste or sludge that is a direct - This code is for waste or sludge that is a direct

result from the purification of fuel or lubricating oils. Fuel oil result from the purification of fuel or lubricating oils. Fuel oil purifiers that generate sludge are found on motor vessels purifiers that generate sludge are found on motor vessels that burn heavy fuel. If your vessel does NOT burn heavy that burn heavy fuel. If your vessel does NOT burn heavy fuel, or if your vessel does not have heavy fuel oil purifiers, fuel, or if your vessel does not have heavy fuel oil purifiers, code code C -11.1 DOES NOT APPLY.C -11.1 DOES NOT APPLY.

• If your vessel If your vessel DOESDOES use heavy fuel and has heavy fuel oil use heavy fuel and has heavy fuel oil purifiers, follow the rules on the following slides for purifiers, follow the rules on the following slides for Collection.Collection.

• Use Use C-11.1C-11.1 for sludge created by purifiers, and for sludge created by purifiers, and C-11.2C-11.2 for for ALL other waste oil generated onboard.ALL other waste oil generated onboard.


• (C) 11.2.(C) 11.2. This code is for the collection of This code is for the collection of “other residues”“other residues” such as residues such as residues resulting from drainage, leakages, resulting from drainage, leakages, exhausted oils etc.exhausted oils etc.

• Let’s talk a little bit about “Collection” of Let’s talk a little bit about “Collection” of oil residues.oil residues.

• The instructions found in the ORB require The instructions found in the ORB require that at the end of every voyage (but not that at the end of every voyage (but not more frequently than once per week) the more frequently than once per week) the quantity of oil residues retained onboard quantity of oil residues retained onboard must be entered in the ORB. must be entered in the ORB.

• If voyages are loosely defined, and you are If voyages are loosely defined, and you are tramping along the coast on short hops tramping along the coast on short hops between ports, you really should be filling between ports, you really should be filling this out once per week. this out once per week.


• Pick any day of the week, and stick with it consistently, to Pick any day of the week, and stick with it consistently, to record how much waste or spent oil has been added to the record how much waste or spent oil has been added to the tank during the week, and how much is in the tank.tank during the week, and how much is in the tank.

• For example, last Sunday, 01/01/07, you had 1000 gallons For example, last Sunday, 01/01/07, you had 1000 gallons of waste oil in the waste oil tank.of waste oil in the waste oil tank.

• On the following Sunday, 01/08/07 , you record:On the following Sunday, 01/08/07 , you record:• ““C -11.2 added 300 gallons of waste oil from port main C -11.2 added 300 gallons of waste oil from port main

engine crankcase, and 10 gallons from # 1 and # 2 Air engine crankcase, and 10 gallons from # 1 and # 2 Air compressor crank cases. Total retained in waste oil tank is compressor crank cases. Total retained in waste oil tank is 1,310 Gallons of waste oil.” 1,310 Gallons of waste oil.” SignedSigned – Billy Bob, 3 A/E – Billy Bob, 3 A/E

• On the next Sunday, 01/15/07, there has been no additional On the next Sunday, 01/15/07, there has been no additional oil added to the waste oil tank. Your entry will look like this:oil added to the waste oil tank. Your entry will look like this:

• ““C-11.2 – No waste oil added to the waste oil tank. Amount C-11.2 – No waste oil added to the waste oil tank. Amount retained in waste oil tank is 1,310 gallons of waste oil. retained in waste oil tank is 1,310 gallons of waste oil. SignedSigned – John Doe, C/E – John Doe, C/E

• Continue on in this method, Continue on in this method, EVERY WEEKEVERY WEEK, whether you , whether you add oil or not, until you pump the waste oil tank ashore, or add oil or not, until you pump the waste oil tank ashore, or to a cargo slop tank, or you burn it, (if an incinerator for to a cargo slop tank, or you burn it, (if an incinerator for waste oil is fitted.)waste oil is fitted.)


Collection of Sludge From Purifiers C-11.1Collection of Sludge From Purifiers C-11.1

• Pick any day of the week, and stick with it consistently, to Pick any day of the week, and stick with it consistently, to record how much sludge (from the purifiers) has been added record how much sludge (from the purifiers) has been added to the sludge tank during the week, and how much is in the to the sludge tank during the week, and how much is in the tank.tank.

• For example, last Sunday, 01/01/07, you had 1000 gallons of For example, last Sunday, 01/01/07, you had 1000 gallons of sludge oil in the sludge tank.sludge oil in the sludge tank.

• On the following Sunday, 01/08/07 , you record:On the following Sunday, 01/08/07 , you record:• ““C -11.1 added 100 gallons of sludge from heavy fuel purifiers C -11.1 added 100 gallons of sludge from heavy fuel purifiers

to sludge tank.. Total retained in sludge tank is 1,100 Gallons to sludge tank.. Total retained in sludge tank is 1,100 Gallons of sludge.” of sludge.” SignedSigned – Billy Bob, 3 A/E – Billy Bob, 3 A/E

• On the next Sunday, 01/15/07, there has been no additional oil On the next Sunday, 01/15/07, there has been no additional oil added to the sludge tank. (Perhaps the vessel is in ROS) Your added to the sludge tank. (Perhaps the vessel is in ROS) Your entry will look like this:entry will look like this:

• ““C-11.1 – No sludge added to the sludge tank. Amount retained C-11.1 – No sludge added to the sludge tank. Amount retained in Sludge oil tank is 1,100 gallons of sludge. in Sludge oil tank is 1,100 gallons of sludge. SignedSigned – Billy – Billy Bob, 3 A/EBob, 3 A/E

• Continue on in this method, Continue on in this method, EVERY WEEKEVERY WEEK, whether you add , whether you add sludge or not, until you pump the sludge tank ashore, or to a sludge or not, until you pump the sludge tank ashore, or to a cargo slop tank (on tank vessels only), or you burn it, (if an cargo slop tank (on tank vessels only), or you burn it, (if an incinerator for waste oil is fitted.)incinerator for waste oil is fitted.)


(C) 12 – Disposal of Oil (C) 12 – Disposal of Oil ResiduesResidues • We’ve discussed the ORB entries and codes forWe’ve discussed the ORB entries and codes for

collectingcollecting oil residues. Now its time to talk about oil residues. Now its time to talk about the codes that the codes that MUSTMUST be used when be used when disposingdisposing of of the residue.the residue.

• Basically, there are only three legally accepted Basically, there are only three legally accepted methods of disposing of sludge or oil residues methods of disposing of sludge or oil residues generated onboard a vessel. These are:generated onboard a vessel. These are:

• (1) Disposal ashore(1) Disposal ashore• (2) incineration (if the vessel is so equipped). (2) incineration (if the vessel is so equipped). • (3) Some tank vessels may have Class approved (3) Some tank vessels may have Class approved

connections between their sludge and waste oil connections between their sludge and waste oil tanks and a cargo slop tank.tanks and a cargo slop tank.


C 12 .1– DISPOSAL of C 12 .1– DISPOSAL of Residues to Reception Residues to Reception FacilitiesFacilities• We talked in previous slides about We talked in previous slides about

the the “collection”“collection” of oil residues. Now of oil residues. Now it’s time to talk about the it’s time to talk about the “Disposal”“Disposal” of those residues. of those residues.

• A A shore reception facilityshore reception facility could be could be a terminal, a barge or other a terminal, a barge or other offloading vessel or even a tank offloading vessel or even a tank truck. truck.


• From week to week, you have been From week to week, you have been collecting oil residues and / or sludge, and collecting oil residues and / or sludge, and recording it every week as it accumulates. recording it every week as it accumulates. Let’s say that it is now Monday, and a tank Let’s say that it is now Monday, and a tank truck is along side to take your waste oil, truck is along side to take your waste oil, which you have noted to be 3,850 Gallons.which you have noted to be 3,850 Gallons.

• The The MATHMATH, from your vessel to the tank , from your vessel to the tank truck (or terminal, or barge) must be in truck (or terminal, or barge) must be in agreement! So agreement! So BEFOREBEFORE you start you start pumping ashore:pumping ashore:


• (1) You (1) You MUSTMUST take accurate soundings before commencing take accurate soundings before commencing and completing and completing ANYANY discharge to a reception facility. discharge to a reception facility.

• (2) Since you (2) Since you mustmust obtain a valid receipt from the obtain a valid receipt from the reception facility, your, and their, math must comparereception facility, your, and their, math must compare exactlyexactly..

• (3) Your Oil Record Book Entry for disposal ashore should (3) Your Oil Record Book Entry for disposal ashore should look something like this:look something like this:

• C-12.1 – Discharged 3,850 (Volume measurement) of waste C-12.1 – Discharged 3,850 (Volume measurement) of waste oil and residue to Midnight Environmental Services tank oil and residue to Midnight Environmental Services tank truck at the “Exact Location” facility. R.O.B (Remaining on truck at the “Exact Location” facility. R.O.B (Remaining on board) in waste oil tank – 0 gallons. Signed, John Doe, C/E ( I board) in waste oil tank – 0 gallons. Signed, John Doe, C/E ( I use the C/E here because he is normally in charge of use the C/E here because he is normally in charge of discharge ashore ops)discharge ashore ops)

• GET A RECEIPT!GET A RECEIPT! Make sure the volume on the receipt Make sure the volume on the receipt agrees with the volume you have recorded in the ORB.agrees with the volume you have recorded in the ORB.

• KEEP THE RECEIPTKEEP THE RECEIPT, either with the ORB or nearby, so you , either with the ORB or nearby, so you will always have proof that you have disposed of your waste will always have proof that you have disposed of your waste oil ashore. Continue recording how much waste oil is in the oil ashore. Continue recording how much waste oil is in the tank every week using code tank every week using code “C-11.2”.“C-11.2”.

• SIGN EVERY ENTRY YOU MAKE IN THE OIL RECORD SIGN EVERY ENTRY YOU MAKE IN THE OIL RECORD BOOK. SIGNATURE REQUIRED, NOT “INITIALS”.BOOK. SIGNATURE REQUIRED, NOT “INITIALS”.


C 12.2 – DISPOSAL OF C 12.2 – DISPOSAL OF RESIDUE TO ANOTHER RESIDUE TO ANOTHER

TANK (Cargo Slop)TANK (Cargo Slop)• If you have the ability to transfer your If you have the ability to transfer your

waste oil to a cargo slop tank onboard:waste oil to a cargo slop tank onboard:

• Check with the Mate Check with the Mate BEFOREBEFORE starting to starting to find out how much is in the slop tank.find out how much is in the slop tank.

• Transfer your waste oil to the slop tank.Transfer your waste oil to the slop tank.

• Record in the Engineer’s Oil Record Book Record in the Engineer’s Oil Record Book (part 1) as follows:(part 1) as follows:


• C-12 C-12 – State the Quantity of oil residue – State the Quantity of oil residue disposed of, which tank(s) emptied, and the disposed of, which tank(s) emptied, and the quantity of residue retained. (In the Engine quantity of residue retained. (In the Engine Room tank)Room tank)

• C12.2C12.2 – State Which tank it was transferred – State Which tank it was transferred to, and how much is retained in that tank. to, and how much is retained in that tank. (the Cargo Slop tank).(the Cargo Slop tank).

• The Entry in the Engine Room Oil Record The Entry in the Engine Room Oil Record book (book (amount transferredamount transferred) ) MUST matchMUST match the entry for the entry for amount receivedamount received by the Mate! by the Mate!


RECORDING THE DISPOSAL RECORDING THE DISPOSAL OF BILGE WATEROF BILGE WATER

• Any disposal of bilge water overboard Any disposal of bilge water overboard (except for an extreme emergency) must (except for an extreme emergency) must be through an approved Oily Water be through an approved Oily Water Separator (OWS). Separator (OWS).

• If you have the capability to transfer bilge If you have the capability to transfer bilge water to a cargo slop tank, you must still water to a cargo slop tank, you must still use the correct code for the disposal of use the correct code for the disposal of BILGE WATERBILGE WATER (D), not the code for the (D), not the code for the disposal of Oil Residues (C)disposal of Oil Residues (C)


• On vessels with bilge water holding tanks, On vessels with bilge water holding tanks, the recording of disposal of bilge water is a the recording of disposal of bilge water is a two step process.two step process.

• FirstFirst, you must record the amount you , you must record the amount you pump from bilge wells to the tank, pump from bilge wells to the tank, each each and every time you pumpand every time you pump water to the water to the tank.tank.

• SecondSecond, when it is time to pump your , when it is time to pump your bilge holding tank ashore to a reception bilge holding tank ashore to a reception facility or another tank onboard (Cargo facility or another tank onboard (Cargo Slop Tank), you must record that transfer Slop Tank), you must record that transfer in the Oil Record Book.in the Oil Record Book.

• Don’t forget! Don’t forget! EVERY ENTRYEVERY ENTRY in the ORB in the ORB must be must be signed signed by the Officer in by the Officer in charge of the operation!charge of the operation!


TRANSFERRING BILGE TRANSFERRING BILGE WATER FROM BILGE WELLS WATER FROM BILGE WELLS TO BILGE HOLDING TANK(S)TO BILGE HOLDING TANK(S)• The only ORB code letter that applies to The only ORB code letter that applies to

vessels regarding collection or disposal of vessels regarding collection or disposal of bilge water is the letter bilge water is the letter “D”.“D”.

• There are three numbered subcategories. There are three numbered subcategories. These are:These are:

• 1313 – Quantity Disposed of – Quantity Disposed of• 14 14 – Time at start and stop of transfer– Time at start and stop of transfer• 1515 – Method of Disposal. Number 15 has – Method of Disposal. Number 15 has

several sub categories, which we will several sub categories, which we will address in turn.address in turn.


• The first numbered sub category isThe first numbered sub category is 13. 13. This This number refers to the quantity of water number refers to the quantity of water discharged.discharged.

• To ensure the To ensure the accuracyaccuracy of your ORB entry, sound of your ORB entry, sound the tanks before and after pumping bilges to the the tanks before and after pumping bilges to the tank, to determine how much you have pumped.tank, to determine how much you have pumped.

• The math The math MUSTMUST add up! Although the ORB add up! Although the ORB instructions do not say so, you instructions do not say so, you SHOULDSHOULD record record how much is in the bilge holding tank at the finish how much is in the bilge holding tank at the finish of transfer.of transfer.

• For example, the last entry about transferring For example, the last entry about transferring bilge water to the bilge holding tank stated that bilge water to the bilge holding tank stated that there was 580 gallons in the tank. there was 580 gallons in the tank.

• Now you transfer 100 gallons from the bilge well Now you transfer 100 gallons from the bilge well to the holding tank. to the holding tank. You knowYou know you transferred you transferred 100 gallons because 100 gallons because you soundedyou sounded the holding the holding tank before and after, right?tank before and after, right?


• So your line entry for D – 13 will be: So your line entry for D – 13 will be: “Transferred 100 gallons” from bilge “Transferred 100 gallons” from bilge

• The second number subcategory is The second number subcategory is 1414. .

• This number is used to record the This number is used to record the time of start and stop of the transfer time of start and stop of the transfer operation.operation.

• Pretty straight forward! Pretty straight forward!

• Start transfer @ 0830 Finish @0930Start transfer @ 0830 Finish @0930


• The third and final numbered entry under The third and final numbered entry under code letter “D” is code letter “D” is “15”.“15”.

• The code 15 tells The code 15 tells wherewhere you pumped the you pumped the bilge waterbilge water

• 15.1 is used when pumping bilges overboard 15.1 is used when pumping bilges overboard through an approved OWS. If you use your through an approved OWS. If you use your 15 PPM equipment, you must record the 15 PPM equipment, you must record the vessel’s position at the time of the start, and vessel’s position at the time of the start, and at the time of the finish, of each operation. at the time of the finish, of each operation. Get this position from the Mate on watch.Get this position from the Mate on watch.


• 15.215.2 is the Code used for pumping bilge is the Code used for pumping bilge and waste water and waste water ashore to a reception ashore to a reception facilityfacility (shore tank, tank truck, barge, etc.) (shore tank, tank truck, barge, etc.)

• 15.315.3 is the Code used for transferring Bilge is the Code used for transferring Bilge water from the bilges to another tank or water from the bilges to another tank or tanks tanks aboard the vessel.aboard the vessel.

• On the next couple of pages, we’ll give On the next couple of pages, we’ll give sample entries for both transfer onboard sample entries for both transfer onboard and transfer ashore.and transfer ashore.


SAMPLE ENTRY – PUMPING FROM THE SAMPLE ENTRY – PUMPING FROM THE BILGE WELL TO THE BILGE HOLDING BILGE WELL TO THE BILGE HOLDING

TANKTANK

• ““D” D” (Enter(Enter in the Code letter column of the ORB.)in the Code letter column of the ORB.)

• ““13” 13” Transfer 100 gallons from Bilge Well. Transfer 100 gallons from Bilge Well. (You know it’s 100 gallons because you sounded the tank before and after, (You know it’s 100 gallons because you sounded the tank before and after, right?)right?)

• ““14”14” Start at 0830 – Finish @ 0930 Start at 0830 – Finish @ 0930 (DUH!)(DUH!)

• 15.3 15.3 From the bilge well to the bilge From the bilge well to the bilge holding tank. 1,580 gallons remaining in holding tank. 1,580 gallons remaining in the bilge holding tank. the bilge holding tank. (or whatever you call the holding (or whatever you call the holding tank onboard your vessel.)tank onboard your vessel.)

• SIGNEDSIGNED – Jimmy Joe, 2 A/E – Jimmy Joe, 2 A/E


SAMPLE ENTRY – PUMPING SAMPLE ENTRY – PUMPING BILGE WATER ASHOREBILGE WATER ASHORE

• ““D” D” (Enter(Enter in the Code letter column of the ORB.)in the Code letter column of the ORB.)

• ““13” 13” Transfer 1,580 gallons from Bilge Transfer 1,580 gallons from Bilge Well. Well. (You know it’s 1,580 gallons because you sounded the tank before (You know it’s 1,580 gallons because you sounded the tank before and after, right?)and after, right?)

• ““14”14” Start at 0830 – Finish @ 1030 Start at 0830 – Finish @ 1030 (DUH!)(DUH!)

• ““15.2” 15.2” To Midnight Environmental To Midnight Environmental Services tank truck at “Exact Location” Services tank truck at “Exact Location” facility. R.O.B (Remaining on board) in Bilge facility. R.O.B (Remaining on board) in Bilge Holding Tank – 0 gallons. Holding Tank – 0 gallons.

• Signed,Signed, John Doe, C/E (C/E USUALLY John Doe, C/E (C/E USUALLY supervises discharge ashore)supervises discharge ashore)


SAMPLE ENTRY – PUMPING SAMPLE ENTRY – PUMPING OVERBOARD THOUGH AN OVERBOARD THOUGH AN

APPROVED OWS.APPROVED OWS.• DD• 13 – XXX Gallons / Bbls/ cubic meters 13 – XXX Gallons / Bbls/ cubic meters

(whichever volume measurement you are (whichever volume measurement you are using) discharged.using) discharged.

• 14 – Start 0830, finish – 0930 (duh!)14 – Start 0830, finish – 0930 (duh!)• 15.1 – through OWS, start position (get 15.1 – through OWS, start position (get

this from the Mate at 0830) – Finish this from the Mate at 0830) – Finish Position (Get this from the Mate at 0930)Position (Get this from the Mate at 0930)

• Billy Bob, 3 A/EBilly Bob, 3 A/E


• SPECIAL NOTE:SPECIAL NOTE: If you pumped directly If you pumped directly from the bilges through the OWS and from the bilges through the OWS and thence overboard you probably will not thence overboard you probably will not have an accurate sounding of how much have an accurate sounding of how much you pumped. In this case, your entry you pumped. In this case, your entry should be a GOOD FAITH ESTIMATE, based should be a GOOD FAITH ESTIMATE, based on the processing capabilities of the OWS.on the processing capabilities of the OWS.

• YOU MUST NOTYOU MUST NOT enter an amount in the enter an amount in the Oil Record Book that exceeds the capacity Oil Record Book that exceeds the capacity of the OWS!!!of the OWS!!!


A COUPLE OF GUIDANCE A COUPLE OF GUIDANCE NOTESNOTES

• If you only have one tank on board for If you only have one tank on board for collecting both bilge water and waste oil, collecting both bilge water and waste oil, then:then:

• Use the code letter “D” when pumping bilges Use the code letter “D” when pumping bilges into the tank.into the tank.

• Once the bilge water is Once the bilge water is ININ the tank, and is the tank, and is co-co-mingled mingled with collected waste oil, then it with collected waste oil, then it ALLALL becomes becomes waste oil and / or oil residues, waste oil and / or oil residues, and Code letter and Code letter “C”“C” applies from then on. applies from then on.

• At that point, when it is time to pump it At that point, when it is time to pump it ashore, you should use code ashore, you should use code “C” 12.1“C” 12.1, as , as described earlier.described earlier.


• SIGN EVERY ENTRYSIGN EVERY ENTRY in the Oil Record in the Oil Record Book. Do not “Initial”. Book. Do not “Initial”. SIGN!!SIGN!!

• If it leaves the vessel and goes ashore, If it leaves the vessel and goes ashore, GET A RECEIPT!GET A RECEIPT!

• If the facility does not / will not provide a If the facility does not / will not provide a receipt, receipt, LOG THIS FACT IN THE OIL LOG THIS FACT IN THE OIL RECORD BOOK!RECORD BOOK! Cover your own butt! Cover your own butt!

• DO THE MATH! DO THE MATH! • Make sure that as you collect oil / bilge Make sure that as you collect oil / bilge

water in the tank, the numbers add up, as water in the tank, the numbers add up, as well as when you pump it ashore.well as when you pump it ashore.


““RIPPED FROM THE RIPPED FROM THE HEADLINES”HEADLINES”

• Friday, November 17, 2006Friday, November 17, 2006• The US Department of Justice said that a foreign The US Department of Justice said that a foreign

ship operator was fined $400,000 (and assessed a ship operator was fined $400,000 (and assessed a $100,000 community service payment) for violation $100,000 community service payment) for violation of the Act to Prevent Pollution from Ships (APPS) by of the Act to Prevent Pollution from Ships (APPS) by failing to maintain an accurate oil record book. failing to maintain an accurate oil record book.

• The company was also placed on probation for The company was also placed on probation for three years, during which time its ships will be three years, during which time its ships will be banned from US ports and waters. banned from US ports and waters.

• The Department of Justice has requested the court The Department of Justice has requested the court to award half of the fine ($200,000) to the three to award half of the fine ($200,000) to the three crewmembers who reported the illegal dumping crewmembers who reported the illegal dumping and falsified oil record book. and falsified oil record book.


““RIPPED FROM THE RIPPED FROM THE HEADLINES”HEADLINES”

• Wednesday, December 20, 2006Wednesday, December 20, 2006• The U.S. Department of Justice said that a U.S. The U.S. Department of Justice said that a U.S.

shipping company (OSG), agreed to plead guilty to shipping company (OSG), agreed to plead guilty to deliberate oil pollution and presenting fraudulent deliberate oil pollution and presenting fraudulent oil record books to the U.S. Coast Guard. oil record books to the U.S. Coast Guard.

• The company agreed to pay a $37m penalty, The company agreed to pay a $37m penalty, consisting of a $27.8m criminal fine and a $9.2 consisting of a $27.8m criminal fine and a $9.2 million community service payment. Additionally, million community service payment. Additionally, the company will be on probation for three years, the company will be on probation for three years, during which time it will comply with a court-during which time it will comply with a court-imposed environmental compliance program. imposed environmental compliance program. (That’s MILLION dollars, by the way)(That’s MILLION dollars, by the way)

• The C/E involved is facing The C/E involved is facing CRIMINAL CHARGES.CRIMINAL CHARGES.


PAY ATTENTION!PAY ATTENTION!• If you like your job….If you like your job….• If you want to keep your job…If you want to keep your job…• If you don’t want your professional If you don’t want your professional

career career DESTROYED….DESTROYED….• If you like your freedom…If you like your freedom…• If you don’t want to lose your If you don’t want to lose your

freedom…freedom…• If you don’t want to spend all of If you don’t want to spend all of YOUR YOUR

MONEY MONEY (the Company won’t help!!)(the Company won’t help!!) on a lawyer to keep on a lawyer to keep you out of jail…you out of jail…


• TAKE THE TIME TO FILL OUT THE OIL TAKE THE TIME TO FILL OUT THE OIL RECORD BOOK…RECORD BOOK…

• COMPLETELY!COMPLETELY!

• ACCURATELY!ACCURATELY!

• LEGIBLY!LEGIBLY!

• If you’re not sure…. RECORD IT!If you’re not sure…. RECORD IT!

• If you’re Not sure…..ASK!If you’re Not sure…..ASK!


• If you make every effort to fill out the Oil If you make every effort to fill out the Oil Record Book as described above, you Record Book as described above, you won’t find yourself in any trouble. won’t find yourself in any trouble.

• If you try to be as accurate as you can be, If you try to be as accurate as you can be, you won’t find yourself in any trouble . you won’t find yourself in any trouble .

• The stories above relate to people who The stories above relate to people who WILLFULLYWILLFULLY and and INTENTIONALLY INTENTIONALLY ignoredignored the law. the law.

• Any Engineers who obey the law and Any Engineers who obey the law and make honest efforts to comply, make honest efforts to comply, HAVE HAVE NOTHING TO FEAR!!!!NOTHING TO FEAR!!!!


HOWEVER………HOWEVER………

• If If you ignoreyou ignore the requirements…… the requirements……

• If If you don’t pay attentionyou don’t pay attention to the to the details…..details…..

• Then you’ll only have yourself to Then you’ll only have yourself to blame when the USCG or Port State blame when the USCG or Port State Control comes calling with a request Control comes calling with a request to “Have a look” at your Oil Record to “Have a look” at your Oil Record Book.Book.

safe seas international inc. proprietary oil record book entries how to stay out of trouble !

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