Safe and Drug Free SchoolsState Tobacco & Title IV Guidance

Requirements for

2008 Evaluation

2009 Application

Safe and Drug Free Schools Intent

Provide support programs and activities that:– Prevent violence in and around schools– Prevent the illegal use of ATOD– Involve parents and communities– Coordinate with other funding streams and efforts

to foster a safe and drug free learning environment

2008 Evaluation Reporting

Goals & Objectives – Complete the far right hand column (Year End

Performance Indicators)– Indicate whether or not each objective was met

and include supporting documentation (numbers and percentages related to incident reports, climate survey, etc…) or explanation of why activity did not occur

Budget Reporting

2008 budgets can be found at:– http://www.sde.idaho.gov/datacollection/SDFSBudgets/default.asp

Complete actual expenditures in all budget categories

If discrepancies arise a budget revision request must be submitted for approval

– http://www.sde.idaho.gov/sdfs/docs/Grants/RevisedBRF.doc

Budget Reporting Continued…

To avoid the need for corrections-– Provide details in “brief description” section– Include grade levels and number of students served in all

sections (even if not funded by SDFS) Required field

– If a listed program was not used, please indicate– In Staff Development, list name of workshop / conference

attended– Include all volunteer involvement events, use estimates if

need be

Student Assistance Programs

For districts with SAPs, complete the evaluation tools and submit with evaluation packet- no changes

Incident Reports

Incident reporting (building level)– Instructions and forms (18, 19, 20, 21A & 21B) can be

found at:http://www.sde.idaho.gov/DataCollection/SDFSTracking/Default.htm

– Principals use their accreditation password to access – SDFS Coordinators are responsible for ensuring accurate,

timely reporting and that assurance forms are complete (contact SDFS office if password is needed)

– All material due to SDFS state office by June 20th

New Reporting Requirements

Incidents related to Marijuana, Methamphetamine, RX, OTC, and Inhalants

If not tracked this year, input all drug related incidents on the “Other Drugs” section

Plan on tracking these next school year

Advisory Board

Submit SDFS Advisory Board membership, meeting dates and minutes / summaries– Requirement of three meetings per year

Drug Testing

Complete the bottom of the drug testing form indicating:– # of students tested– # of positive tests– Cost per kit– Overall cost for drug testing (kits, lab,

administering, etc…)– If no drug testing program was implemented, no

report is needed

2009 Funding Scheme

District allocations are based on:– Title IVA (1.5 million- estimated)

60% Title I 40% ADA

– State Tobacco Tax (5.5 million- estimated) Base of $1,500 100% Enrollment

2009 SDFS Application

Use the checklist as a guide– Goals, objectives and action strategies (CIP tool)– Program inventory– Budget– Advisory board– Drug testing

Principles of Effectiveness

SDFS programs must be: Based on an assessment of objective data

about the drug and violence problems in the schools and communities that are served.

Based on performance measures aimed at ensuring that these schools and communities have a safe, orderly, and drug-free learning environment.

Principles of Effectiveness

Grounded in scientifically-based research that provides the program to be used will reduce violence and illegal drug use.

Based on analysis of prevalence of “risk factors, protective factors, buffers, assets, or other variables,” identified through scientifically-based research that exists in the schools and communities in the State.

Principles of Effectiveness

Include consultation with and input from parents and students when appropriate. (SDFS Advisory Board)

Evaluated periodically against locally selected performance measures, and modified over time (based on the evaluation) to refine, improve, and strengthen the program.

2009 SDFS Application

Goals, Objectives and Action Strategies– Consolidated Plan Builder, Action Plan, Overall

Goals & Objectives & Action Strategies– Goals #11 and #12 relate to SDFS– Objectives (what do you want to happen?) “Increase

peaceful conflict resolution / problem solving skills- decrease fights by 20%”

– Take Action (how will you do it?) “Implement the Second Step program at the middle school”

– Evaluation (how will you measure success?) “Incident Reporting, School Climate Survey”

Program Inventory

Can be found at: http://www.sde.state.id.us/Safe/SDFSBudgets/

Used to identify research based best practices and promising approaches being implemented in Idaho

Pre-populated with the previous year’s inputs Add or delete as your priorities and strategies shift

related to recent data Programs are automatically reflected in the

appropriate budget sections

Budget

Staffing– Include position titles and job descriptions

Include Brief Descriptions for all programs Delineate funding sources (state, fed, other) Allocate your entire award Allocations are estimates, confirmation will

occur in June / July

New Incident Reporting Requirements

For 2009 (from USDOE)- – Out-of-School Suspensions and Expulsions for

Violent Incident without Physical Injury– Out-of-School Suspensions and Expulsions for

Violent Incident with Physical Injury

These will be included in the 2009 evaluation report

SDFS Advisory Board

Intended to create a community approach– Application must include participant list and meeting dates– Must include parents– Students strongly recommended– Include a range of community sectors (faith based, law

enforcement, NPOs, etc…)– Legislators from your area strongly recommended

It is clear that the legislature is largely unaware of SDFS efforts, continued funding is dependent upon legislative understanding and support!

Drug Testing

Complete top part of form (bottom portion is completed at year’s end)

A policy must be in place and adhered to (common parent complaint area)

Must be part of a comprehensive effort

Statewide training available in 2009- case law history & policy examples

Private Schools

Districts must offer SDFS services to private schools

List of private schools are available from SDE

Sample letter and instruction are available on the SDFS data library http://www.sde.idaho.gov/sdfs/freelibrary.asp

Per EDGAR 76.652

On Assessments

Per Idaho State Requirement– All state funded drug and alcohol assessments

must be or incorporate the GAIN tool.

Submission

Print all parts of application and evaluation including district level incident report (use landscape for budget pages)

Submit to SDFS State office by June 20th, 2008 Communication from SDE regarding

information/corrections will be conducted through the CIP tool communication mechanism

Contact our offices for more information or further clarification

Contact Information

Matt McCarter, Coordinator

Safe & Drug Free Schools

21st CCLC

(208)332-6960

mamccarter@sde.idaho.gov