rydges esplanade resort cairns...for considering rydges esplanade resort cairns for your next event....

A: 209-217 Abbott Street, Cairns Qld 4870 P: +61 7 4044 9000 F: +61 7 4044 9001 E: [email protected] W: www.rydges.com/esplanadecairns

A: 209-217 Abbott Street, Cairns Qld 4870 P: +61 7 4044 9022 I F: +61 7 4044 9001 I E: [email protected] W: www.rydges.com/esplanadecairns

Rydges Esplanade Resort Cairns

Conference & Events Information

http://www.rydges.com/esplanadecairns


A: 209-217 Abbott Street, Cairns Qld 4870 P: +61 7 4044 9022 I F: +61 7 4044 9001 I E: [email protected]

Thank you for considering Rydges Esplanade Resort Cairns for your next event.

We would love to work with you to ensure your event is a successful one. Taking time to tailor conference and events packages to ensure all objectives and content are covered. Located only 7 minutes from Cairns International Airport and 5 easy minutes from the city centre, Rydges Esplanade is perfectly designed and quietly situated to concentrate on event content and outcomes. With breathtaking views of the famous Cairns Esplanade, unsurpassed service and years of industry knowledge, Rydges Esplanade Resort Cairns has everything you need for your event. Our custom built event floor, Level One, is dedicated to conference and events only and offers privacy for your meeting activities, where our skilled events team will provide your delegates with service of the highest quality. Let our creative Chef and his kitchen team exceed both yours and your delegates expectations with award winning menu options that will delight.

Our 242 accommodation rooms, all with private balconies have just finished being refurbished, including painting, carpets, curtains, furniture & soft furnishings! For delegates who decide to stay, Rydges Esplanade Resort offers an array of facilities onsite including 3 swimming pools, heated spa, sauna, fully equipped gym & award winning restaurant. We would welcome the opportunity to showcase the Resort accommodation and facilities and look forward to working with you to ensure your event is everything you ever imagined. More details can be found on our website www.rydges.com/esplanadecairns. Please don’t hesitate to contact me on 07 4044 9022 if you have any questions. Warmest regards,

Blaze Young Conference & Events Sales Executive 07 4044 9022 [email protected]


mailto:[email protected]


V E N U E D E T A I L S :

Room Capacities

Style

Room

The

atre

Classro

om

U-Sh

ape

Bo

ardro

om

Ban

qu

et

Cab

aret

Co

cktail

Area (Sq

/M)

Ceilin

g Heigh

t

Joseph Banks Ballroom 300 140 50 30 180 128 300 265 2.7

Crystal Twig Room 90 60 18 18 80 48 100 124 2.4

Golden Palm Room 60 40 24 20 50 32 60 62 2.4

Rah Rah Room (Boardroom) 35 20 15 18 30 24 50 44 2.6

Business Centre - - - 6 - - - - 2.4

Fire & Ice Terrace 80 - - - 160 - 200 - -

Coral Hedge Courtyard 70 40 30 24 70 40 100 75 -

Rah Rah's Bar & Terrace - - - - 80 - 150 - 2.6

Poolside - - - - 100 - 150 - -


V E N U E O P T I O N S :

J O S E P H B A N K S B A L L R O O M Located on Level 1 – Dedicated Conference and Events Level - Fully Air Conditioned

Ideal for Gala Dinners, Larger Presentations, Conferences or Meetings

Complete privacy

Suitable for Trade Shows

Large Foyer Area – great for breaks, pre-dinner drinks or trade displays An expansive, versatile conferencing or dining area that can seat up to 220 guests banquet style or 300 delegates theatre style. Located on level 1, this room is easily accessible via our stairs or one of our three lobby lifts, and offers a large lobby area perfect for registration or breaks.

VENUE HIRE: $750.00 PER DAY*

C R Y S T A L T W I G R O O M Located on Level 1 – Dedicated Conference and Events Level - Fully Air Conditioned

Ideal for Intimate Dinners or Workshops

Surrounding Windows supply plenty of natural light

Small private terrace area adds appeal is available complimentary

Ideal as a breakout room

Adjacent to our Executive Boardroom and Terrace Area – great for breaks or pre-dinner drinks Formally our fine dining restaurant, Crystal Twig is an elegant option for an intimate dining experience which can also be utilised as a smaller conference space. Comfortably seating up to 48 guests cabaret style, this room is a perfect option for workshops or guest speakers.


G O L D E N P A L M R O O M Located on Level 1 – Dedicated Conference and Events Level - Fully Air Conditioned

Private foyer, leading into the function room – perfect for registrations, breaks or secretariat area

Plenty of natural light

Functional use as a meeting or training room

Ideal as a breakout room This is our most popular conference room due to its practical shape and private entry foyer area. Golden Palm Room is utilised best in U-Shape seating style, seating up to 24 delegates or in a theatre seating style for guest speakers or presentations, easily seating up to 60 delegates


R A H R A H R O O M ( E X E C U T I V E B O A R D R O O M ) Located on Level 1 – Dedicated Conference and Events Level - Fully Air Conditioned

Great Space for small boardroom style meetings or interviews

Direct Access to the terrace area – perfect for breaks

Ideal as a secretariat or small breakout room

Plenty of natural light Fantastic room for small meetings or interviews, offering an abundance of natural light and resort views. This space can be transformed into Rah Rahs Bar by night for your cocktail or pre dinner functions



B U S I N E S S C E N T R E Located on the Ground Floor - Fully Air Conditioned

Great Space for interviews and small meetings – up to 6 delegates

Ideal as a secretariat Fantastic room for small meetings or interviews. Conveniently located on th3e ground floor, close to reception.


R A H R A H ’ S B A R & T E R R A C E A R E A Located on Level 1 – Dedicated Conference and Events Level – Partly Air Conditioned

Fantastic Indoor/Outdoor Space including a Large Terrace Area, with casual seating and mostly Undercover

Direct Access to Poolside Area

Beautiful Outlook over the Resort’s Lagoon Pool

Large Windows supply plenty of natural light with poolside views Perfect for cocktail receptions, the terrace boats a tropical backdrop. This venue can be used for small intimate gatherings or large cocktail celebration.


F I R E & I C E T E R R A C E Located on the Ground Floor

Tropical garden surrounds & tranquil water feature

Views across the Esplanade & natural breezes

Perfect for tropical outdoor dinner, casual cocktail events & welcome drinks

Built in corner stage The newest edition to events at Rydges Esplanade, the Fire & Ice Terrace is perfect for sunset cocktails and evening events. With enough space for gala dinners of up to 160 or cocktails and welcome drinks for 200.


P O O L D E C K Located on the ground floor overlooking the Cairns Esplanade

Ideal for tropical style events with the stars for your ceiling

Natural sea breeze

Ideal pre dinner drinks or Cocktail parties with a difference Wow your guests with an event on the pool deck, surrounded by tropical gardens and the lagoon style pool. With natural breezes and the stars as your ceiling this area is perfect for cocktail parties and smaller dinners.

VENUE HIRE $500.00 PER DAY*

C O R A L H E D G E C O U R T Y A R D Located on the Ground Floor - Fully Air Conditioned

Large space which is suitable for less formal meetings or workshops

Plenty of natural light

Intimate semi-private dining area – available for Fire & Ice Dinner Buffet Coral Hedge Courtyard is an extremely versatile space and is easily accessible on the Ground Floor. Located behind our CHB Restaurant, it is a semi-private area great for less formal gatherings.


*EXCLUSIVE USE VENUE HIRE PRICE FOR ALL VENUES IS SUBJECT TO PACKAGE OPTIONS, MINIMUM

NUMBERS & MINIMUM SPENDS


I N H O U S E A U D I O V I S U A L H I R E :

Rydges Esplanade has a complete range of modern Audio Visual equipment available for your event.

Equipment Available Price Per day

Fast Fold Screen 8ft $50.00 per day

Whiteboard & Markers $50.00 per day

Flipchart, markers and paper $60.00 per day

Lectern (no microphone included) $66.00 per day

2 Speaker Sound System (includes 1 cordless microphone) $120.00 per day

1 Speaker Sound System (includes 1 cordless microphone) $95.00 per day

Additional cordless or lapel microphones $45.00 per day

Data Projector (includes free screen) $150.00 per day

Laptop $95.00 per day

65” Smart TV Screen $95.00 per day

Colour Printer (includes 1 Ream of paper) $75.00 per day

Additional ream of paper $12.00 per ream

Dance Floor $195.00 per day

Staging (1m x 2m pieces – 6 available) $50.00 per piece, per day

White chiffon backdrop with fairy lights $199.00 per day

Chair covers & sash or band $6.50 per chair

Charges of $75.00 per hour may apply for any set up or pack down of clients own equipment by hotel staff.

Other Equipment can be arranged on request in advance. Rates on Equipment items listed above can be negotiable.

Please note equipment being brought onsite must be tested and tag, an inspection / Installation charge will be

incurred for all equipment being brought onsite, unless prior arrangements have been made with the hotel.

I N T E R N E T O P T I O N S : We are very excited to advise we offer complimentary wireless internet for events. Our wireless internet is a public network running DHCP If your device is set up with a Static IP Address please contact us prior to the day Speed – 10mb / 10mb Larger Group Wired Internet Connections also available - $POA


D A Y D E L E G A T E P A C K A G E O P T I O N S :

FULL DAY DELEGATE PACKAGE FROM $46.00 PER PERSON* Freshly brewed coffee and a selection of teas on arrival

Morning Coffee Break Freshly brewed coffee and a selection of black & herbal teas Fruit Platter A sweet or savoury accompaniment

Conference Lunch served in your function room, or in our CHB restaurant Freshly brewed coffee and a selection of black & herbal teas Chilled soft drinks Selection of assorted gourmet wraps, baguettes and Turkish breads Chef’s salad Cheese platter Seasonal sliced fruit

Afternoon Coffee Break Freshly brewed coffee and a selection of black & herbal teas Fruit Platter A sweet or savoury accompaniment

Venue Hire – standard set up (8.00am -17.00pm) Rydges note Pads & Pens Iced Water & Mints 1 x Fast fold screen, 1 x Whiteboard with markers Registration Desk, Facilitator Table, Display Table Directional Signage & dedicated event staff

HALF DAY DELEGATE PACKAGE FROM $39.00 PER PERSON* Freshly brewed coffee and a selection of teas on arrival

Morning Coffee Break OR Afternoon Coffee Break Freshly brewed coffee and a selection of black & herbal teas Fruit Platter A sweet or savoury accompaniment

Conference Lunch served in your function room, or in our CHB restaurant Freshly brewed coffee and a selection of black & herbal teas Chilled soft drinks Selection of assorted gourmet wraps, baguettes and Turkish breads Chef’s salad Cheese platter Seasonal sliced fruit

Venue Hire – standard set up – Maximum 6 hour hire Rydges note Pads & Pens Iced Water & Mints 1 x Fast fold screen, 1 x Whiteboard with markers Registration Desk, Facilitator Table, Display Table Directional Signage & dedicated event staff

*MINIMUM NUMBERS ARE REQUIRED FOR COMPLIMENTARY VENUE HIRE.


D A Y D E L E G A T E U P G R A D E O P T I O N S :

UPGRADE FROM CONFERENCE LUNCH TO HOT BUFFET LUNCH $3.00 PER PERSON* Freshly brewed coffee and a selection of black & herbal teas Chilled soft drinks A buffet lunch menu of your selection;

Indian

Italian

Japanese

Mexican

Build your own burger bar Tropical fruit platter Served in your function room, or in our CHB restaurant

ADD: An extra item to AM or PM break - $2.50 per person, per item

Chilled juice (2 flavours) to your breaks - $2.00 per person (per break)

Low GI snacks – dried fruit & nut mix - $1.00 per person

Fresh whole fruit throughout the day - $1.00 per person

Bottled water on arrival - $1.00 per person

I N D I V I D U A L C A T E R I N G O P T I O N S :

COFFEE AND TEA: $4.50 PER PERSON Freshly brewed coffee and a selection of black & herbal teas, served for 30 minutes

COFFEE BREAK (MORNING OR AFTERNOON): $9.50 PER PERSON Freshly brewed coffee and a selection of black & herbal teas A sweet or accompaniment of your selection;

Chunky cookies Bakery style assorted muffins Glazed Danish pastries Selection of sweet slices Freshly baked scones with jam and whipped cream Assorted iced donuts Ham & cheese, cheese and tomato Croissants Mini quiche Toasted breads, with dips and veggie sticks

ADD: An extra item to AM or PM break - $2.50 per person, per item

Chilled juice (2 flavours) to your break - $2.00 per person (per break)

ASK ABOUT OUR HEALTHY OPTIONS


I N D I V I D U A L C A T E R I N G O P T I O N S :

CONFERENCE LUNCH: $25.00 PER PERSON Freshly brewed coffee and a selection of black & herbal teas Chilled soft drinks Selection of assorted gourmet wraps, baguettes and Turkish breads Chef’s salad Cheese platter Seasonal sliced fruit Served in your function room, or in our CHB restaurant

BUFFET LUNCH: $28.00 PER PERSON Freshly brewed coffee and a selection of black & herbal teas Chilled fruit juice and soft drinks A buffet lunch menu of your selection;

Indian

Italian

Chinese

Malaysian

Aussie

Build your own burger bar Tropical fruit platter

Served in your function room, or in our CHB restaurant

BREAKFAST: FROM $19.00 PER PERSON

Select from full and continental buffets, individually plated, selection of items served on platters and more

BUFFET DINNERS: FROM $45.00 PER PERSON Select a buffet to suit your taste and budget with a variety of options and upgrades

2 COURSE ALTERNATE SERVICE MENUS: FROM $49.00 PER PERSON Select either 2 entree and 2 main options or 2 main and 2 dessert options to be served to your guests alternately. Upgrade options and additional courses are available

3 COURSE ALTERNATE SERVICE MENUS: FROM $59.00 PER PERSON Select 2 entrée, 2 main and 2 dessert options to be served to your guests alternately. Upgrade options and additional courses are available

CANAPÉ OPTIONS: FROM $1.50 PER PIECE Ensure your guests are not kept hungry with a selection of hot and cold canapés.

PLATTER OPTIONS: FROM $40.00 PER PLATTER Choose from a large selection of hot and cold platters to cater for more casual meeting, gatherings and events Platters are designed to cater for 8 guests

MINIMUM 10 GUESTS FOR CONFERENCE LUNCH OPTIONS

MINIMUM 30 GUESTS FOR BUFFET DINNER MENUS

MINIMUM 20 GUESTS FOR ALTERNATE SERVICE MENUS


B E V E R A G E P A C K A G E O P T I O N S :

STANDARD BEVERAGE PACKAGE $20.00 pp 28.00 pp $36.00 pp $42.00 pp 1 Hour 2 Hours 3 Hours 4 Hours Package includes; Selection of standard beer, house selection wine, juice and soft drink

GOLD BEVERAGE PACKAGE $24.00 pp $32.00 pp $40.00 pp $45.00 pp 1 Hour 2 Hours 3 Hours 4 Hours Package includes; Selection of premium beer, premium selection wine, juice and soft drink

PLATINUM BEVERAGE PACKAGE $28.00 pp $36.00 pp $44.00 pp $48.00 pp 1 Hour 2 Hours 3 Hours 4 Hours Package includes; Selection of premium & imported beer, platinum selection wine, juice and soft drink

Spirits available on a cash bar basis

C H B R E S T A U R A N T A N D B A R : CHB Restaurant & Bar is located on the ground floor of the hotel. It is open for breakfast lunch and dinner daily.

Breakfast offers a sumptuous buffet, available from 6am to 10am daily.

An all-day dining menu is available from 11.00am daily and can be enjoyed in the restaurant or in the bar. A range of tapas are available for those who want something more relaxed or to share.

Dinner offers an a la carte menu, available from 6pm to 9pm daily.

Thursday, Friday and Saturday – why not try the famous ‘Fire & Ice Dinner Buffet’, which features live cooking from our experienced chefs. You select from an array of meats & seafood and watch while our chef cooks it just the way you want. For you to peruse at your own pace the buffet also boasts fresh seafood, a selection of hot dishes, salads and antipasto, breads, cheese and fruits and desserts.

R Y D G E S E S P L A N A D E R E S O R T H E A L T H C L U B :

OPENING HOURS:

Daily - 6:00am – 9:00pm

Fully Equipped Gymnasium Including weights, weight equipment and cardio equipment

Pool, Tennis Courts, Sauna and Spa

Change Rooms


H O T E L F A C I L I T I E S :

FREE wireless internet access throughout hotel and accommodation rooms

FREE Access to our fully equipped Gym and Tennis Courts for all in house guests

Three Swimming Pools onsite including lagoon pool & lap pool

Heated Spa & sauna

Quick access to the Famous Cairns Esplanade (including volley ball & community gym circuits)

CHB Bar serving coffee, refreshments and cocktails 7 days per week

CHB Restaurant, open for Breakfast, Lunch and Dinner 7 days per week

24 Hour Reception

24 Hour Room Service

Lift and stair access to function rooms

Disabled facilities on function floors

Tour Booking Desk located in the Reception Lobby

Valet Laundry and Dry Cleaning Services available for guests

Single, Twin or Family Share Hotel Room Accommodation

A C C O M M O D A T I O N :

Rydges Esplanade Resort Cairns boasts 242 single or twin guest hotel rooms, most with breath taking views of Cairns and surrounds, and all with private balconies. All accommodation rooms are equipped with en-suite bathroom facilities, ironing board & iron, tea & coffee making facilities, desk, bed side tables, mini bar facilities, radio alarm clocks, new flat screen televisions with in-house movie channels, direct dial telephones and complimentary wireless internet.

Rates: Rates are quoted on an individual basis and are subject to change

Room Types: Garden View Room

Mountain View Room

Ocean View Room

Executive Room

Room Configuration: Averaging 32 m2 the rooms are spacious, offering either one queen bed OR two double sized beds.

Check In Time: From 2.00pm Check Out Time: Before 11.00am

Group Accommodation Terms & Conditions These rates are exclusive conference rates for delegates attending your company's conference

Full Buffet Breakfast is offered at a discounted rate when booked with your accommodation

At the time of writing, we do have these rooms available, however this may be subject to change without notification

Rates are subject to Availability

Rates are inclusive of GST

Rooming list & pre-payment is required 14 days prior to arrival


C A R P A R K I N G

0 - 1 Hours $2.00

1 - 2 Hours $4.00

2 - 4 Hours $8.00

4+ Hours $13.00

Parking rates are on a per day/per stay basis and restart at 6AM daily. There is 150 car parks available over 2 levels, majority undercover. On street parking is available.

S U M M A R Y O F T E R M S & C O N D I T I O N S : Please note that space is not held at the time of writing. Should you wish to place a booking, contract documents, which cover the terms and conditions, are required to be returned along with your deposit. An initial non-refundable deposit of 30% of contracted estimated conference charges is required to secure your event.

You are required to provide to the Hotel, in writing, particulars of all venues, beverages, entertainment, technical requirements, room set ups, number of persons expected to attend the function and the starting and finishing times. These details are required at least fourteen (14) days before the function.

Final payment is required on confirmation of final numbers. Final numbers for catering orders and staff rosters are required 72 hours prior to the event. Should final numbers not be received by this time the estimated numbers that were indicated will be the basis for the minimum charge which will be completed 72 hours before your event.

We would be disappointed if your event was to be cancelled. However, we realise circumstances occasionally make this necessary. If the event and accommodation are cancelled, cancellation conditions will apply. Your deposit will be used as an initial cancellation fee. Other charges apply.

T E S T I M O N I A L S :

Our conference at Rydges Esplanade Resort was a brilliant success. I could not find a fault with any of our arrangements for catering, accommodation, conference room and facilities. The dinner was great and I tender my compliments to the chef. The fact that you and your staff attended to my every requirement without fuss or opposition, made my job of attending to my committee a whole lot easier. As a result, I will certainly be in contact with you next time I have a meeting in Cairns.

Ann Matthews, Great Barrier Reef Marine Park Authority

Our meeting at Rydges Esplanade Resort was a great success. I received the proposal within 2 hours of my enquiry, my colleagues have assured me the catering, accommodation, conference room and facilities were excellent. Thank you very much for your assistance and I will certainly be in contact with you the next time we are meeting in Cairns.

Kim Flannery, Land & Water Australia

rydges esplanade resort cairns...for considering rydges esplanade resort cairns for your next event....

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