running your society. society gatherings agm/handover goals/development planning equality and...
TRANSCRIPT
RUNNING YOUR SOCIETY
Society gatherings AGM/Handover Goals/Development Planning Equality and Diversity Data protection Activities Disciplinary & Appeals Society Membership
AIMS OF THIS WORKSHOP
Types of gatherings
Activities for membershipRegular gatherings should be held to allow for members to engage, communicate and allow everyone to have input in the direction of the Society.
Committee meetingsYou should meet with your Committee as often as required to plan and organise your activities
AGM (Annual General Meeting)End of year meeting for handover, review, ideas for coming year and election of new Officers
SOCIETY GATHERINGS
Create an action plan for leading up to and at the activity
Complete and submit an Activity Proposal Form
Advertise the activity at least 2 weeks before it takes place.
Get membership input and buy in
SOCIETY GATHERINGTIPS
A handover must have:
A completed Handover Pack (including aims, goals and election results)
A handover meeting with the Volunteering & Activities Coordinator and the Societies Federation President
A student-led Committee of at least three students elected in your AGM
A Shadow period
AGM/HANDOVER
An agenda is important to keep the meeting on track and ensure everything important is discussed. The Secretary is responsible for putting the agenda together and should request items for discussion, and then distribute the agenda to all attendees in advance of the meeting.
A basic agenda template looks like this:
[Meeting Name (e.g. – Anime Society Committee Meeting)] [Date, time and location] Apologies for Absence (this is where apologies from those who do not attend should be read out, and the minute
taker should note this) Approval of last meeting’s minutes (in case anyone has any issues with them)
Action points from last minutes Officer’s review Agenda Item 1 Agenda Item 2 (etc) AOB (Stands for ‘Any Other Business) Elections Date and Time of Next Meeting
AGM/HANDOVERWRITING AN AGENDA
Type of activities
How often
How your going to make it happen
GOAL PLANNING
Lessons learnt Knowledge, experience and momentum Successes, pitfalls and dangers Skills, training and contacts Direction and aims SMART
GOALS/DEVELOPMENT PLANNING
Goal Lead How are you going to measure your success?
When are you planning to
complete the goal?
Goal 1. Participation<Insert goal here>
Goal 2. Diversity<Insert goal here>
Goal 3. Quality<Insert goal here>
Goal 4. Resources<Insert goal here>
GOALS/DEVELOPMENT PLANNING
In setting you goals for your Society for the upcoming academic year make sure they are balanced and that there is a goal that relates to each of the following four areas: Participation, Diversity, Quality and Resources Each goal needs to be Specific, Measurable, Achievable, Relevant and within a set Time frame.
The Students’ Union will provide a safe and comfortable space for students to socialise, study and enjoy irrespective of race, gender, age disability, sexuality, religion or any other irrelevant distinction.
The Students’ Union will actively campaign and raise awareness on behalf of all students to promote equal opportunities and diversity.
The Students’ Union takes its role seriously in ensuring that its values are maintained throughout its activities and dealings with students and in promoting this to the wider community.
EQUALITY AND DIVERSITYThe UCSU Equality Statement
The UCSU adopts the University’s Data Protection Policy
No personal information will be given out to anyone without prior consent
Exception to this rule is in an emergency e.g. to a hospital or medical professional when your health is at risk and you are not able to give your specific consent.
DATA PROTECTION
Disciplinary - Process for resolving an issue or complaint that has been made
Appeal – Process for the reversal of a decision that has come from the disciplinary process
Formal vs non formal
ACTIVITIES DISCIPLINARY & APPEALS
Disciplinary Scenario
Exercise
The UCSU recognises two levels of membership within Societies. These are Members and Associate Members.
Society memberA current full time or part time student enrolled on a University of Chichester course.
Associate MemberAny person employed by the University of Chichester, alumni; or any member of the public over the age of 18 wishing to join a Society
SOCIETY MEMBERSHIP
University is a great opportunity to participate in a diverse community and take part in various student activities.
However, if you want to increase your membership you may want to consider why some groups of students are discouraged from joining your Society.
It may mean that you need to communicate to students slightly differently or think about how your activities could be made more accessible.
Barriers to involvement
Voting rights and input into direction of your Society
Discounts to Societies Federation events including entry at the Zee Bar on Monday nights.
Discount branded membership clothing The ability to take part in the annual UCSU
Awards Ability to join all Societies. Personal Accident Plan Insurance
Membership benefits
Societies Federation PresidentHannah-Marie [email protected]
Volunteering & Activities CoordinatorCasper Beade Rioseco [email protected] 816339
Head of Student EngagementMike [email protected] 816392
ANY QUESTIONS?