run effective meetings
DESCRIPTION
Slides to accompany a bite-size training session on preparing for and managing effective meetings. Full training materials including Session Leaders Notes, Delegate Workbook and any Activity handouts can be purchased licence-free from http://www.power-hour.co.uk/trainingmaterialsshop. Prices start from £30 + VATTRANSCRIPT
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials
Run Effective Meetings
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
By the end of the Power Hour you will be able to:• Describe the characteristics of effective meetings• Plan a meeting and produce a useful agenda• Select appropriate tactics for managing meetings
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
Characteristics of Effective Meetings
Effective Meetings
Have a clear purpose
Are well structured
Are structured and controlled
Are attended only by relevant and
interested parties
Start and finish on time
Aren’t unnecessarily lengthy
Give everyone the chance to contribute
Result in clear outcomes
Are followed up
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
The Purpose of a Meeting
To provide/ To make a decision To solve a To plan somethingreceive probleminformation
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
Planning a Meeting• Gather ideas from other key participants before circulating
the agenda. • Write the objective or purpose of the meeting at the top of
the sheet to keep people focussed.• Prioritise key points to be discussed and allocate time to each
point.• Structure the agenda in a logical way. • Make the last point on the agenda ‘Summary and Agreed
Actions’. • Avoid ‘Any Other Business’ (AOB)
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
The Role of the Meeting Leader
Guide the process
Encourage participati
on
Clarify issues
Capture ideas
Record decisions Keep time Control
discussionDiffuse conflict
Build consensus
Limit distraction
s
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
The Skills of a Meeting Leader
Listening Questioning
Summarising
Encouraging
Challenging Clarifying Assertive Open-
minded
Influencing Diplomacy Observant Fair
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training MaterialsTrain the Trainer Oct 2011
Practical Tips for Effective Meetings1. Listen2. Encourage discussion3. Ask for specific
contributions4. Take a step back5. Summarise6. Interrupt/Stop
discussion
7. Assert your authority8. Seek clarification9. Refer to the agenda
and time10. Use silence11. Write things down12. Ask for commitment/
action
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
Make it Work at Work
What are you going to DO as a result of
this Power Hour Session?
Run Effective Meetings
Http://www.power-hour.co.uk – Bite Size Training Materials 2012
These slides have been produced as an optional resource to support a Bite-Size Training session on this
subject.A full set of materials, including detailed Session
Leader’s Guide, Delegate Workbook and supporting activities can be purchased from our Training Shop
Our Training materials are licence-free, but are for use by the purchaser only.
They CANNOT be passed or sold on.