roma youth in government final
TRANSCRIPT
Contracting Authority: European Commission
SUPPORT TO CIVIL SOCIETY DIALOGUE – "PEOPLE TO PEOPLE ACTIONS":
CONSOLIDATING PARTNERSHIP BETWEEN CIVIL SOCIETY ORGANISATIONS AND PUBLIC AUTHORITIES
FOR RAISING MINORITY RIGHTS IN THE REGION
Grant Application Form
Budget line(s): B2006-22.050100
Reference: EuropeAid/…
Deadline for submission of concept notes and applications: 3/03/2008 AT 16H00 CET
Name of applicant: Partnerë për Fëmijët [Partners for Children]
Title of the action:Preparing future Roma youth leaders through a cross-border youth in government model in Albania, Kosovo and Macedonia
Location(s) of the action:
Albania (Kuçovë and Lezhë), Kosovo (Fushë-Kosovë) and Macedonia (Dibër e Madhe)
Total eligible cost of the action (A)
Amount requested from the Contracting Authority (B)
% of total eligible cost of action (B/Ax100)
EUR 254.305 EUR 203.444 80%
Total duration of the action:
18 months
Dossier No(for official use only)
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Contact details for the purpose of this action:
Postal address: Rruga Medar Shtylla, Komuna e Parisit, Godina 5, Gërma B, pranë Raiffeisen Bank, Tirana, Albania
Telephone number: Country code + city code + number
355 4 320 476
Fax number: Country code + city code + number
355 4 320 476
Contact person for this action :
Ingrid Jones
Contact person’s email address :
Any change in the addresses, phone numbers, fax numbers and in particular e-mail, must be notified in writing to the Contracting Authority. The Contracting Authority will not be held responsible in case it cannot contact an applicant.
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NOTICE
All personal data (such as names, addresses, CVs, etc.) mentioned in your application form will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Your replies to the questions in this form are necessary in order to assess your grant application and they will be processed solely for that purpose by the department responsible for the Community grant programme concerned. On request, you may be sent personal data and correct or complete them. For any question relating to these data, please contact the Commission department to which the form must be returned. Beneficiaries may lodge a complaint against the processing of their personal data with the European Data Protection Supervisor at any time (Official Journal L 8, 12.1.2001)].
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TABLE OF CONTENTS
PART A. CONCEPT NOTE.........................................................................................5
I. THE CONCEPT NOTE.....................................................................................................................5
II. CHECKLIST FOR CONCEPT NOTE...........................................................................................9
III. DECLARATION BY THE APPLICANT FOR CONCEPT NOTE.........................................12
IV. ASSESSMENT GRID FOR CONCEPT NOTE..........................................................................13
PART B. FULL APPLICATION FORM.....................................................................14
I. THE ACTION......................................................................................................................................141. DESCRIPTION........................................................................................................................................14
1.1. Title.................................................................................................................................................141.2. Location(s)......................................................................................................................................141.3. Cost of the action and amount requested from the Contracting Authority.....................................141.4. Summary (max 1 page)...................................................................................................................151.5. Objectives (max 1 page)..................................................................................................................161.6. Relevance of the action (max 3 pages)...........................................................................................161.7. Description of the action and its effectiveness (max 14 pages)......................................................181.8 Methodology (max 4 pages)............................................................................................................281.8. Duration and indicative action plan for implementing the action...................................................301.9. Sustainability (max 3 pages)...........................................................................................................361.10. Logical framework..........................................................................................................................38
2. BUDGET FOR THE ACTION................................................................................................................473. EXPECTED SOURCES OF FUNDING..................................................................................................54
II. THE APPLICANT..........................................................................................................................541. IDENTITY................................................................................................................................................542. PROFILE..................................................................................................................................................55
2.1. Category..........................................................................................................................................552.2. Sector(s)..........................................................................................................................................562.3. Target group(s)................................................................................................................................57
3. CAPACITY TO MANAGE AND IMPLEMENT ACTIONS.................................................................583.1. Experience by Sector (for each sector selected in 2.2.)..................................................................583.2. Experience by Geographical area (country or region)....................................................................603.3. Resources........................................................................................................................................61
4. LIST OF THE MANAGEMENT BOARD/COMMITTEE OF YOUR ORGANISATION....................63
III. PARTNERS OF THE APPLICANT PARTICIPATING IN THE ACTION.........................651. DESCRIPTION OF THE PARTNERS....................................................................................................652. PARTNERSHIP STATEMENT...............................................................................................................74
V. CHECKLIST....................................................................................................................................74
VI. DECLARATION BY THE APPLICANT...................................................................................77
VII. ASSESSMENT GRID....................................................................................................................79
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PART A. CONCEPT NOTE
I. THE CONCEPT NOTE
1. Relevance of the ActionProvide a general presentation and analysis of the problems and their interrelation at all levels.
This project proposal targets an EU candidate country, FYROM and two EU potential candidate countries, Albania and Kosovo. Although, there is a general awareness among these countries that the EU’s relations remain conditional on each country’s continued respect and protection of minorities, one of the principles underpinning the SAp, situation in minorities, especially Roma communities is far from satisfactory. According to the latest EU Progress Report, in Albania, for example, the disparity between the social and economic situation of Roma and that of the rest of the population is increasing. 78% of the Roma population is living in poverty and 39% in extreme poverty. Only 12% of the Roma are enrolled in secondary school, compared to a national average of 81%. In Kosovo, Roma, face discrimination, restrictive access to education, health care, public utilities and social assistance due to the poor quality of services and security concerns. In FYROM, although politically, the Roma are represented in the Parliament, the situation of Roma communities continues to cause concern. Children and youth of Roma origin are still denied education opportunities and comprise the largest number of street workers. Although there is no policy that openly discriminates against the Roma; in all countries, the Roma are discriminated against from an early age and are rarely visible in the decision-making process when the destiny of their community is decided upon. Ostensibly among the three countries, few Roma complete their education, because of extreme poverty, children have often become victims of exploitative child labour. In addition, strong family commitment and aligning of children’s responsibilities along family lines through early marriage and school abandonment helps to shift the importance from formal education as a means to advancement and integration in society to creating a family, thus perpetuating a cycle of low literacy and poverty that runs from parents to children.
Identify clearly specific problems to be addressed by the action.
While integration of the Roma minority remains crucial, the Roma themselves remain with little or no basic skills to address community concerns. Essential to this process is the preparation of the next generation of the Roma. But with their limited decision-making skills, restricted education and undermined confidence the Roma themselves can change little regarding the destination of their community unless co-operation and understanding is developed with the government; the general tendency remains that the Roma themselves reiterate their marginalized positions the prejudice and discrimination. Beyond traditions and customs, the Roma youth know little of their community and about how the government works, how to obtain information and how to use the information to improve their welfare. Furthermore, the government itself has had limited interaction with this community that has lost confidence in the government to actually address their needs. Lack of communication among members of this minority extends beyond country borders. Regionally, there is little interaction amongst the Roma, and more generally the young, which is often blamed on a lack of resources.
Include a brief description of the target groups and final beneficiaries.
This project targets close to 100 Roma youth in the age group 13-18 years of age directly. It takes them through a process of preparing them to become leaders in their own communities and regionally. They will have an intermediate level of education and communication skills. Furthermore, close to 50 local government officials working in the sectors of education, health, social services and employment will participate in workshops that aim to increase the knowledge on the Roma minority, a community they are mandated to serve. Furthermore local NGOs that work locally in project sites will be beneficiaries of the same workshops. Final beneficiaries include other Roma youth in the communities where the Roma youth leaders are prepared, the communities where these youth live, employees of the local government and NGOs who in the future may partner with the Roma youth core groups that may result from project activities.
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Demonstrate the relevance of the proposal to the needs and constraints in general of the target country(ies) or region(s) and to the target groups/final beneficiary groups in particular.
The main ambition of the proposed project is to give Roma youth leadership skills through a youth in government model. Through practical research in the communities and working with the local government, the Roma youth will learn the first steps towards what it takes to be a responsible leader in a community. The project thus strengthens the confidence of Roma youth to become part of a democratic political process thus countering discrimination and prejudice against this minority community. By encouraging a constructive dialogue with the local government, a model of solving problems through informative dialogue is shaped. Lastly, by demystifying who the Roma are among decision-makers and civil servants through the experience of internships and developing together the research and action plans offers both the opportunity to build understanding and working relationships for the benefit of the majority population and the Roma.
Demonstrate the relevance of the proposal to the priorities and requirements presented in the Guidelines.
The proposed project addresses several of the priorities and requirements presented in the Guidelines. For example, the core activities of the project focus on preparing Roma youth leaders to work with the local government to address issues and concerns facing youth in the Roma communities. Highly participatory in nature, the project offers an original venue for ensuring the representation of minorities in the government’s work. A crucial component of the youth in government model is the active participation of Roma youth in local government activities. Working closely with the government, creates opportunities for an exchange of information between both the Roma community on the government and the local government on Roma communities. The Roma youth leaders will be given the opportunity to establish relationships and communicate to their peers regionally through various activities, the most important one being two assemblies in one of the partner countries participating in the project. These activities provide the necessary first steps to create regional networks, and coalitions among the Roma themselves. Furthermore, because all activities are streamlined and will happen at the same time with the same types of resources, the five partner NGOs will have the opportunity to network and solidify their working relationship. For most, this proposed project is a new partnership based on the achievements of individual organizations. The project thus is an opportunity to see this partnership grow.
2. Description of the action and its effectivenessProvide a description of the proposed action including, where relevant, background information that led to the presentation of this proposal. This should include:
a description of the overall objective of the action, outputs and expected results;
Overall objective 1: To reach an agreement among partners regarding implementation steps of the project. Outputs: include leaflets, press releases, report to donor on inception phase. Expected results: Agreement on implementation steps reached by partners. Overall objective 2: To give Roma youth the necessary skills to ask questions, formulate answers and deliver reports through intensive hands on research practice. Outputs include production of reports on Roma communities as produced from the viewpoint of the Roma youth. Expected results: Roma youth will build research and communication skills necessary for their advocacy work in the future. Overall objective 3: To approximate the work of the local government to the needs of the Roma community by the development of joint action plans between local government and Roma youth. Outputs include the creation of an Action Plan in each of the project sites. Expected results: Roma youth and local government take proactive steps towards the improvement of the lives of Roma youth.Overall objective 4: To provide an opportunity for the Roma youth to establish relationships regionally through communication and sharing of experiences. Outputs include the establishment of four communication centres, and two regional events. Expected results: Experiences shared between the Roma youth of the three countries help sustain networking.Overall objective 5: To foster regional partnerships among non-governmental organizations in Western Balkans through the consistent application of accountable practices and monitoring and evaluation. Outputs include production of printed materials (leaflet, report, press release), and agreed upon reporting procedures.
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Expected results: NGOs solidify their partnership and enhance cooperation between themselves as well as regionally.
a description of the proposed activities and their effectiveness;
Expected result 1: Production of leaflet and press release; Production of final report to donor. Expected result 2: Development of a guide on how Roma youth can undertake research in their communities. Training sessions and hands-on research practice by Roma youth in their communities will be organized. Creation of Roma Youth Groups or Forums as the core group for future advocacy and lobbyists for Roma communities will be facilitated. These activities will help potential Roma youth leaders build basic research and communication skills essential for future lobbying and advocacy work.Expected result 3: Development of workshop materials on (minority) youth participation in government, and EU experience on the treatment of minorities; training sessions with the local government and NGOs; Participation of Roma youth in a monthly internship programme under which they spend time obtaining information on how each/any of the following sectors work, education, health, employment or social services. Roma youth and local government develop joint action plans with the view of addressing the concerns of the Roma communities in the targeted project areas. These activities will help to build the first communication bridges between Roma communities and local government and establish a practice of joint action between local government and Roma community.Expected result 4: Four communication centres are established. Training on internet communication is performed. Two regional events to share the experiences of researching Roma communities and youth in government model are organized. An additional activity within one of the regional events will be Modelling EU activities, in which Roma youth do a case study of an EU country and how that country treats the minorities. These activities will be effective in establishing and sustaining communication among Roma youth regionally.Expected result 5: An inception visit, design and publication of a press release, leaflet, and a practice report on the experiences of the project. Discussions and agreement by all partners on the monitoring/evaluation and accountability practices to be applied regionally. Although most activities ensure effective and timely implementation of the project, they at the same time serve to strengthen partnership relationship among partners and enhance experiences for later regional work.
involvement of implementing partners, their role and relationship to the applicant, if applicable, and the applicant's relationship with them;
The Applicant for the proposed project is Partnerë për Fëmijët [Partners for Children], an Albanian NGO with considerable experience in child and youth development projects including empowerment and integration of ethnic minority youth in Albania. There are four other organizations, three of which in the region, Unioni i Romëve të Shqipërisë Amaro Drom [Roma Union of Albania] – Albania, Rini Tolerante [Tolerant Youth] – FYROM and Asociacioni për Trajnime, Hulumtime dhe Advokime Sociale [Association for Social Training, Research and Advocacy], ASTRA – Kosovo. The Applicant has worked with Amaro Drom to adapt the Applicant’s brand Early Childhood Education Programme in the context of Roma minority in Albania and helped fundraise for this purpose. The other two partners are new to this relationship, but have been part of the assessment Partnere per Femijet undertook of a few NGOs in the region earlier in the year. Part of the partnership in this application is the German NGO, CCF Kinderhilfswerk with whom Partnerë për Fëmijët has worked with for more than two years in a project that integrates and empowers ethnic minorities in Albania. While the three partners in the region will be the direct implementing partners, CCF Kinderhilfswerk undertakes to conduct the activities and training sessions that relate to raising awareness about the treatment of minorities in the EU. These activities and training sessions target directly both Roma youth and local government and NGOs.
other possible stakeholders (national, local government, private sector, etc.), their anticipated role and/or potential attitudes towards the project.
The youth in government model anticipates a very active role of the local government. Thus, in addition to the training sessions on minority youth, their participation in governance and the treatment of the minorities in the EU, the local government representatives will be coaching Roma youth during their month long internship with the government and produce with them the Action Plan that addresses the needs and concerns
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of the Roma youth. Initial consultations with the local government representatives in the three countries has shown that these representatives are open to the original idea of having Roma youth learn about the work of the local government and how it can help the communities these youth live in.
3. Sustainability of the actionProvide an initial risk analysis and eventual contingency plans. This should include at minimum a list of risks associated for each action proposed accompanied by a relevant mitigation measures. A good risk analysis would include a range of risk types including physical, environmental, political, economic and social risks.
While the proposed project has been subject to a careful discussion between implementing partners, this does not qualify for absence of risk that an activity may not be implemented fully despite the costs incurred. Two types of risks may be foreseen, social and political. Under social risks, we anticipate those that are otherwise termed: (1) Human including attrition and participants’ fatigue, (2) Reputational including loss of confidence that the project delivers what it promises; (3) Procedural including failures of accountability and disagreements on implementing and reporting procedures from partners; (4) Project including duration of certain activities beyond anticipated time. Under Political Risks, the largest has to do with the stability of Kosovo. A volatile Kosovo will not permit the normal implementation of the project activities in Kosovo and in the worst scenario lead to cancellation of project activities altogether. In addition, during the lifetime of the project, general elections for the People’s Assembly are anticipated in Albania. These elections are also associated with a new Government. It is customary in Albania that if a new party/coalition comes in power, civil servants in the various ministries may be replaced by new civil servants belonging to this party/coalition. While a contingency fund at 1% has been set aside to account for some of the problems associated with these risks, the Applicant and partners rely on their previous experience of negotiating with parties that contribute to the risks. Larger risks as the political ones described above are beyond our control.
Give the main preconditions and assumptions during and after the implementation phase.
Successful implementation of the proposed action depends first and foremost on the political stability of the areas targeted by the project and willingness of target groups to participate in the project activities. A few of the activities foreseen by the project, such as the workshops and related assignments on research skills are lengthy. Commitment to intensive participation in the process is key. This includes appropriate time budgeting not only during the workshop sessions, but also in carrying out assignments for each part of the training. Furthermore, it requires that participants have the confidence that the workshops are an exceptional opportunity to increase their capacities. With regard to the Roma minority youth, the project activities require also an intermediate level of literacy. Our fieldwork has shown that individuals with these capabilities may be found. Upon implementation, it is assumed that the project will have provided the target groups with the skills necessary not only to undertake activities jointly, if necessary, but also be engaged in the peer-to-peer work, be it the Roma youth or the local government and/or NGOs. It is assumed that the increase in knowledge and skills to work with the Roma minority youth among the latter will be associated with the commitment to share the information with their colleagues.
Explain how sustainability will be secured after completion of the action. This can include aspects of necessary follow-up activities, built-in strategies, ownership etc., if any.
This project foresees to create Roma youth groups within the organisational structures of the implementing partner NGOs or as core groups that will be engaged as partners in future activities in each country and/or regionally. Using a participatory methodology, project activities are designed to this effect, i.e., giving Roma youth skills to research, report, represent, advocate with the local government and in their communities. The project will have developed resources that will help the Roma youth advocate on behalf of their communities to continue their participatory work on minority rights. In addition, the project will have built an in-community cadre of young researchers that can assess needs and advocate for minority rights on areas such as education, health, employment and social services. Furthermore, the project will contribute to a better understanding of how minority youth may be engaged and experience the implementation of their rights. Obtaining knowledge on this is a significant process that allows us to address minority youth’s needs adequately and help prevent further infringement of their rights. Building this knowledge base will also ultimately have a positive effect on the overall capacities of professional workers that interact with youth or work to improve the lives of children (such as local government and NGOs).
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II. CHECKLIST FOR CONCEPT NOTE
PUBLICATION REFERENCE: EUROPEAIDTITLE: Support to Civil Society Dialogue – "People to People Actions": Consolidating Partnership between Civil Society Organisations and
Public Authorities for Raising Minority Rights in the RegionBUDGET LINE: B2006-22.050100
ADMINISTRATIVE DATA To be filled in by the applicant
Name of the Applicant Partnerë për Fëmijët [Partners for Children]
EuropeAid ID number AL-2007-EDD-2711624538
Nationality1/Country2 and date of registration
Albanian/Albania
Legal Entity File number3 6000213964
Legal status4 Not-for-profit organization
Partner 1 Name/EuropeAid ID number: CCF Kinderhilfwerk/ DE-2007-DUO-2711437155
Nationality/Country of registration: German/ Germany
Legal status: Not-for-profit organization
Partner 2 Unioni Shqiptar Amaro Drom
Nationality/Country of registration: Albanian, Albania
Legal status: Not-for-profit organization
1 For individuals2 For organisations3 If the applicant has already signed a contract with the European Commission4 E.g. non profit making, governmental body, international organisation…
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Partner 3 Name/EuropeAid ID number: Rini Tolerante [Tolerant Youth]
Nationality/Country of registration: Macedonian/Former Republic of Yugoslavia Macedonia
Legal status: Not-for-profit organization
Partner 4 Name/EuropeAid ID number: ASTRA - Asociacioni për Trajnime, Hulumtime dhe Advokime Sociale [Association for Social Training, Research and Advocacy]
Nationality/Country of registration: Kosovo, Kosovo
Legal status: Not-for-profit-organization
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BEFORE SENDING YOUR CONCEPT NOTE, PLEASE CHECK THAT EACH OF THE FOLLOWING COMPONENTS IS COMPLETE AND RESPECTS THE FOLLOWING CRITERIA :
To be filled in by the applicant
Title of the Proposal: Preparing future Roma youth leaders through a cross-border youth in government model in Albania, Kosovo and Macedonia
Yes No
1. The instructions for concept note, published for this call for proposals, have been followed X
2. The proposal is typed and is in English X
3. One original and 4 copy (ies) are included X
4. An electronic version of the concept note (CD-Rom) is enclosed X
5. The action will be implemented in an eligible country(ies) X
6. The duration of the action is equal to or lower than 24 months (the maximum allowed) X
7. The duration of the action is equal to or higher than 18 months (the minimum allowed) X
8. The requested contribution is equal to or higher than 200.000 EURO (the minimum allowed) X
9. The requested contribution is equal to or lower than 300.000 EURO (the maximum allowed) X
10. The requested contribution is equal to or higher than 65 % of the total eligible costs (minimum percentage required)
X
11. The requested contribution is equal to or lower than 80 % of the total eligible costs (maximum percentage allowed)
X
12. The Declaration by the applicant has been filled in and has been signed X
13. The present Checklist and the Declaration by the applicant are filled in and sent with the Concept Note X
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III. DECLARATION BY THE APPLICANT FOR CONCEPT NOTE
The applicant, represented by the undersigned, being the authorised signatory of the applicant, including every partner, hereby declares that
the applicant has the sources of financing and professional competence and qualifications specified in section 2 of the Guidelines for Applicants;
the applicant undertakes to comply with the obligations foreseen in the partnership statement of the grant application form and with the principles of good partnership practice;
the applicant is directly responsible for the preparation, management and implementation of the action with its partners and is not acting as an intermediary;
the applicant and its partners are not in any of the situations excluding them from participating in contracts which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions (available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/index_en.htm. Furthermore, it is recognised and accepted that if we participate in spite of being in any of these situations, we may be excluded from other procedures in accordance with section 2.3.5 of the Practical Guide;
if selected, the applicant is in a position to deliver immediately, upon request, the supporting documents stipulated under section 2.4 of the Guidelines for Applicants.;
the applicant and each partner (if any) are eligible in accordance with the criteria set out under sections 2.1.1 and 2.1.2 of the Guidelines for Applicants;
if recommended to be awarded a grant, the applicant accepts the contractual conditions as laid down in the Standard Contract annexed to the Guidelines for Applicants (annex F);
the applicant and its partners are aware that, for the purposes of safeguarding the financial interests of the Communities, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office.
Signed on behalf of the applicant
Name Ingrid Jones
Signature
Position Director
Date February 28, 2008
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IV. ASSESSMENT GRID FOR CONCEPT NOTE
(FOR THE USE OF THE CONTRACTING AUTHORITY ONLY)
YES NO
1. The submission deadline has been respected
2. The Concept Note satisfies all the criteria mentioned in the Checklist (Section II of the Concept Note).
The administrative verification has been conducted by:Date:DECISION 1: The Committee has decided to recommend the Concept Note for Evaluation after having passed the Administrative check.
DECISION 2: The Committee has approved the Concept Note and asked pre-selected applicant to submit a full proposal after having pre-selected the best Concept Notes.
The evaluation of the Concept Note has been conducted by:Date:
PART B. FULL APPLICATION FORM
I. THE ACTION
1. DESCRIPTION
1.1. Title
Preparing future Roma youth leaders through a cross-border youth in government model in Albania, Kosovo and Macedonia
1.2. Location(s)
Country(ies), region(s), town(s): Albania (Lezhë and Kuçovë), Kosovo (Fushë Kosovë) and FYROM (Dibër e Madhe)
1.3. Cost of the action and amount requested from the Contracting Authority
Total eligible cost of the action (A)
Amount requested from the Contracting Authority (B)
% of total eligible cost of action (B/Ax100)
EUR 254.305 EUR 203.444 80%
1.4. Summary (max 1 page)
Total duration of the action
18 months (72 weeks)
Objectives of the action
Overall objective(s): 1. To reach an agreement among partners regarding implementation steps of the project.2. To give Roma youth the necessary skills to ask questions, formulate answers and deliver reports through intensive hands on research practice.3. To approximate the work of the local government to the needs of the Roma community by the development of joint action plans between local government and Roma youth.4. To provide an opportunity for the Roma youth to establish relationships regionally through communication and sharing of experiences.5. To foster regional partnerships among non-governmental organizations in Western Balkans through the consistent application of accountable practices and monitoring and evaluation.Specific objective: To prepare Roma youth leaders through a systematic programme of training and action
Partner(s) 1. CCF Kinderhilfswerk – Germany2. Unioni i Romeve te Shqiperise Amaro Drom [Roma Union of Albania] - Albania3. Asociacioni per Trajnime, ulumtime dhe Advokime Sociale [Association for Social
Training, Research and Advocacy] ASTRA - Kosovo4. Rini Tolerante [Tolerant Youth] - FYROM
Target group(s)5 100 Roma youth (13 – 18 years of age) 50 local government representatives, four partners in the action.
Final beneficiaries6
Roma youth and their communities in Lezhë and Kuçovë – Albania, Fushë-Kosovë - Kosovo and Dibër e Madhe – FYROM; local government in the stated areas; partner organizations in the Action.
Estimated results
(1) Agreement on implementation steps reached by partners. (2) Roma youth will build research and communication skills necessary for their advocacy work in the future. (3) Roma youth and local government take proactive steps towards improvement of the lives of Roma youth. (4) Experiences between Roma youth in the three countries shared and network sustained. (5) NGO-s solidify their partnership and enhance cooperation between themselves as well as regionally.
Main activities Production of leaflet, press release, report to donorProduction of research workshop materials for the Roma youth ; awareness training on local government and (minority) youth participation in government and treatment of minorities in the EU;Training sessions and hands on research practice for Roma youth;Training sessions on Internet communicationTraining of local government and NGOs on youth participation; Monthly internship programme of Roma youth in local government offices of education, health, employment and social services;Setting up of Roma youth groups/forums in each project site; Setting up of communication centres in each project site; Two regional assemblies of Roma youth to share experiences on their activities.
5 “Target groups” are the groups/entities who will be directly positively affected by the project at the Project Purpose level – See paragraph 2.3 in Section II for the list.
6 “Final beneficiaries” are those who will benefit from the project in the long term at the level of the society or sector at large
Where applicable, clearly indicate the sector7, theme, or geographical area specified in the call for proposals to which the proposed action would apply:
1.5. Objectives (max 1 page)
Describe the overall objective(s) to which the action aims to contribute towards and the specific objective that the action aims to achieve.
Overall objective 1: To reach an agreement among partners regarding implementation steps of the project.
Overall objective 2:To give Roma youth the necessary skills to ask questions, formulate answers and deliver reports through intensive hands on research practice.
Overall objective 3: To approximate the work of the local government to the needs of the Roma community by the development of joint action plans between local government and Roma youth.
Overall objective 4: To provide an opportunity for the Roma youth to establish networks and relationships regionally through regular communication and the sharing of experiences.
Overall objective 5: To foster regional partnerships among non-governmental organizations in Western Balkans through the consistent application of accountable practices and monitoring and evaluation.
Specific objective: To prepare Roma youth leaders through a systematic programme of training and action
1.6. Relevance of the action (max 3 pages)
Please provide the following information:
Provide a general and detailed presentation and analysis of the problems and their interrelation at all levels.
This project proposal targets an EU candidate country, FYROM and two EU potential candidate countries, Albania and Kosovo. Although, there is a general awareness among these countries that the EU’s relations remain conditional on each country’s continued respect and protection of minorities, one of the principles underpinning the SAp, all these countries have different levels of response, yet unsatisfactory, especially towards the Roma community. According to the latest EU Progress Report, in Albania, for example, the disparity between the social and economic situation of Roma and that of the rest of the population is increasing. 78% of the Roma population is living in poverty and 39% in extreme poverty. Only 12% of the Roma are enrolled in secondary school, compared to a national average of 81%. In Kosovo, Roma, face discrimination, restrictive access to education, health care, public utilities and social assistance due to the poor quality of services and security concerns. In FYROM, although politically, the Roma are represented in the Parliament, the situation of Roma communities continues to cause concern. Children and youth of Roma origin are still denied education opportunities and comprise the largest number of street workers. Although there is no policy that openly discriminates against the Roma, in all countries, Roma from an early age are discriminated against and are rarely visible in the decision-making process when the destiny of their community is decided upon. Ostensibly among the three countries, few Roma finish their education, because of extreme poverty, children have often become victims of exploitative child labour. In addition, strong
7 See paragraph 2.2 in Section II for the list of Sectors
family commitment and aligning of children’s responsibilities along family lines through early marriage and school abandonment especially among the Roma children helps to shift the importance from formal education as a means to advancement and integration in society to creating a family, thus perpetuating a cycle of low literacy that runs from parents to children. Few among the general population and population of ethnic minorities are aware of how children's right to education is trampled over and how that contributes to the further marginalization of youth from these minorities.
Provide a detailed description of the target groups and final beneficiaries and estimated number.
This project targets close to 100 Roma youth in the age group 13-18 years of age directly. It takes them through a process of preparing them to become leaders in their own communities and regionally. They will have an intermediate level of education and communication skills and attend regularly local schools. Given that all project areas operate in Albanian language, the targeted Roma youth will have fluent level of understanding Albanian. Furthermore, close to 50 local government officials working in the sectors of education, health, social services and employment are directly targeted through this project. Local NGOs as well as partner NGOs will be beneficiaries of training sessions aimed to increase the knowledge and understanding of the Roma minority, a community they are mandated to serve. Furthermore local NGOs that work locally in project sites will be beneficiaries of the same workshops. Final beneficiaries include other Roma youth in the communities where the Roma youth leaders are prepared, the communities where these youth live, employees of the local government and NGOs who in the future may partner with the Roma youth core groups that may result from project activities.
Identify clearly the specific problems to be addressed by the action and the perceived needs and contraints of the target groups.
While the integration of the Roma minority remains crucial, the Roma themselves have little or no basic skills to address community concerns. Essential to this process is the preparation of the next generation of the Roma. But with few decision-making skills, restricted education and undermined confidence the Roma themselves are unable to change the destination of their community without co-operating with the government. The general tendency remains that the Roma themselves reiterate marginalized positions, the prejudice and discrimination towards them. Beyond traditions and customs, the Roma youth know little of their community and about how the government works, how to obtain information and how to use the information to improve their welfare. Lack of communication among members of this minority extends beyond country borders. Regionally, there is little interaction amongst the Roma, and more generally the young, which is often blamed on a lack of resources. Furthermore, the government itself has had limited interaction with this community that has lost confidence in the government’s ability to actually address their needs. While there is no open policy of discrimination, in informal conversations, local government representatives report that the Roma is a difficult community to work with, that are prone to resort to conflictual solution of problems, and refuse to obtain information and follow instructions. This is also reiterated by several NGOs that attempt to work with this community. Most of the action from the NGOs targeting this community uses a top-down approach and focuses mainly on improving the physical circumstances of living, these largely perceived as solving all the problems related to Roma integration to mainstream society.
Demonstrate the relevance of the action to the needs and constraints in general of the target country(ies) or region(s) and to the target groups/final beneficiary groups in particular and how the action will provide the desired solutions, in particular for the targeted beneficiaries and population.
The main ambition of the proposed project is to give Roma youth leadership skills through a youth in government model. Through practice in research undertaken in their communities and working with the local government, the Roma youth will learn the first steps toward what it takes to be a leader of a community. While information regarding a problem to solve a problem is crucial, few Roma know how to formulate a question, where to find the information, how to interpret it and summarize it. While this may not be a characteristic of the Roma youth exclusively, what the new generation of Roma lack in the target communities is an able core group that is knowledgeable about techniques to collect and interpret information from the perspective of the Roma themselves. Additionally, the project strengthens the confidence of Roma youth to be part of a democratic political process thus countering discrimination and
prejudice against their community. By encouraging a dialogue with the local government, a model of solving problems through informative dialogue is shaped. Roma youth are encouraged not only to report on the issues faced by their community, but also to enter the local government offices, see how the government operates on a daily basis, and explore how important information from the government regarding health, education, employment and social services goes to and is used by the Roma community. Lastly, the development of joint action plans offers an opportunity to start a dialogue between the majority population and the Roma.
Demonstrate the relevance of the action to the priorities and requirements presented in the Call Guidelines.
The proposed project addresses several of the priorities and requirements presented in the Guidelines. For example, the core activities of the project focus on preparing Roma youth leaders to work with the local government to address issues and concerns facing youth in the Roma communities. Highly participatory in nature, the project offers an original venue of ensuring representation of minorities in the government’s work. A crucial component of the youth in government model is the active participation of Roma youth in local government activities. Working closely with the government, creates opportunities for the exchange of information between both the Roma community on the government and the local government on Roma communities. The Roma youth leaders will be given the opportunity to establish relationships and communicate to their peers regionally through various activities, the most important one being two assemblies in one of the partner countries participating in the project. These activities provide the necessary first steps to create regional networks, and coalitions among the Roma themselves. Furthermore, because all activities are streamlined and will happen at the same time with the same types of resources, the five partner NGOs will have the opportunity to network and solidify their working relationship. For most, this proposed project is a new partnership based on the achievements of individual organizations. The project thus is an opportunity to see this partnership grow.
1.7. Description of the action and its effectiveness (max 14 pages)
Provide a description of the proposed action including, where relevant, background information that led to the formulation of the action. This should include:
Overall Objective and the Purpose of the Action (max 1 page). Provide and describe the overall objective(s) to which the action aims to contribute towards as well as the purpose that the action aims to achieve.
Overall objective 1: To reach an agreement among partners regarding implementation steps of the project.
Overall objective 2: To give Roma youth the necessary skills to ask questions, formulate answers and deliver reports through intensive hands on research practice.
Overall objective 3: To approximate the work of the local government to the needs of the Roma community by the development of joint action plans between local government and Roma youth.
Overall objective 4: To provide an opportunity for the Roma youth to establish relationships regionally through communication and sharing of experiences.
Overall objective 5: To foster regional partnerships among non-governmental organizations in Western Balkans through consistent application of accountable practices and monitoring and evaluation.
Purpose of the Action: To encourage a democratic dialogue and involvement of Roma communities in the local government through a systematic programme of training and action of young Roma leaders and representatives of government and civil society.
Outputs and expected results (max 4 pages). Indicate how the action will improve the situation of target groups/beneficiaries as well as the technical and management capacities of target groups and/or any local partners where applicable. Be specific and quantify outputs as much as possible. Indicate notably foreseen publications. Describe the possibilities for replication and extension of the action outcomes (multiplier effects)
Overall objective 1:Specific Outputs1500 information leaflets containing information on the project and partners in three languages;One press releaseOne report to donor on inception phase. 1000 folders, notebooks, pens (each) Overall objective 2: Specific Outputs Resource guide on doing research in the Roma community;Local reports produced by Roma youth.
Overall objective 3: Specific Outputs Workshop materials on (minority) youth participation for local government representatives and local NGO-sWorkshop materials on EU treatment of the minorities4 Action Plans, one in each project sites.
Overall objective 4: Specific Outputs TEstablishment of four communication centresCase studies of EU countries and treatment of the minorities in those countries. Overall objective 5: Specific Outputs One report, Approaches and Lessons Learnt (500 copies)
Overall objective 1: Expected resultsAgreement on implementation steps reached by partners. This includes initial establishment of dialogue and implementation practice on all the activities foreseen by the project.
Overall objective 2: Expected results Roma youth will build research and communication skills necessary for their advocacy work in the future. This includes skills in data collection, data analysis, producing and delivering reports. These skills provide initial tool kit that youth leaders can use in future projects, or in advocacy and lobbying on behalf of other Roma peers and Roma communities. In addition, these skills may help recommend the youth core groups to engage in partnerships with local NGOs for future action on behalf of Roma communities and youth.
Overall objective 3: Expected resultsRoma youth and local government take proactive steps towards the improvement of the lives of Roma youth. This includes better understanding of the Roma minority by the local government and civil society representatives; better understanding of how the EU treats minorities; improved knowledge among the Roma youth on how the government works and the potential it offers to improve the welfare of Roma communities; establishment of a democratic dialogue between the local government and Roma communities.
Overall objective 4: Expected results Experiences shared between the Roma youth of the three countries help sustain networking. This includes improved communication through an operational communication centre, improved understanding of the
Roma communities in each of the countries, better knowledge on how the EU treats minorities; increased opportunities to communicate individually and in group regionally.
Overall objective 5: Expected results NGOs solidify their partnership and enhance cooperation between themselves as well as regionally. This includes continuous dialogue on successes and challenges of the project implementation, sharing of resources and technical expertise, better understanding of the capabilities of each organization, and exploration of future initiatives regarind community development projects.
Multiplier effectsPartnere per Femijet and partners will be implementing the project actively involving Roma youth and local government in the target communities. The experience will increase the capacity and skills of youth to conduct research in their own communities and advocate in the future on issues that relate to Roma communities. The findings of all the research initiatives will be disseminated to other youth in the target areas through meetings of the youth forum and formal reports to the local government and NGOs. Engaging youth as researchers may be easily replicated in other areas of the region and other communities. The materials developed for this project and the lessons learnt may be shared with organizations interested in implementing participatory approaches in engaging youth to learn about their communities and explore venues to make their voice heard in the local government. By acknowledging youth as respondents, developing and implementing special surveys in collaboration with them, this project will establish a new practice in data collection, i.e., receiving accurate data directly from Roma communities through Roma youth. Few instances of this kind of methodology have been practiced in the region before and none of these have targeted Roma youth. In reality, to Applicant’s and partners’ knowledge, no formal body of knowledge exists in the region with regard to Roma youth researchers. Developing such practice may be recommended to the various research entities and other related agencies that work on building a knowledge base on integration of minorities in the region through their own voices.
The project also foresees the direct engagement of the local government with the Roma youth through the practice of internship. This is a new practice and untried in the target countries, to the knowledge of the Applicant and partners. However, the experience gained through applying this methodology, may establish a new practice of democratic engagement of youth not only for minorities but also for youth in general.
The proposed activities and their effectiveness (max 9 pages). Identify and describe in detail each activity to be undertaken to produce the results, justifying the choice of the activities and specifying where applicable the role of each partner (or associates or subcontractors) in the activities. In this respect, the detailed description of activities must not repeat the action plan.
Indicate clearly the sequence of, and links between all different activities in an appropriate Project Management form, identifying the critical path for implementing the action (start-to-finish, finish-to-finish, start -to-start, etc.)
Result 1: All partners meet, agree on work plan and time schedule and submit necessary amendments to the donor
Activity 1.1: Preparation for the preparatory visit and inception phasePartnerë për Fëmijët will undertake the preparation for the partners’ meeting and the project inception. As all partners, Partnerë për Fëmijët [Partners for Children], Amaro Drom, Rini Tolerante [Tolerant Youth], ASTRA and CCF Kinderhilfswerk will meet in Tirana, Albania. The Applicant will prepare the venue of the meeting and arrange hotel accommodation and the hosting of the visit. Alongside the preparation, the Applicant will set up a communication system between partners on the following sub-activities:
Activity 1.1.1: Press release on the project and partnersDuring the meeting, the partners will agree on a common language for the press release to be drafted in accordance with the EU guidelines. The press release will contain information regarding the project and partners. The press release will be drafted in Albanian, Macedonian, German and English languages and distributed to dedicated media in each country and published on the websites (where in existence) of the respective partner organizations.
Activity 1.1.2: Design and printing of an information leaflet on the project and partnersDuring the meeting, the partners will agree on a common content for the information leaflet to be drafted in accordance with the EU guidelines. The leaflet will contain information regarding the project and partners in Albanian (500 copies) and English (250 copies). Partnerë për Fëmijët will coordinate the design and printing of the leaflet and the partners will distribute them in their respective regions.
Activity 1.1 is expected to be completed in the first month of the project.
Activity 1.2: Preparatory Visit and Inception PhaseIn the first two months of the project, the partners, Partnerë për Fëmijët [Partners for Children], Amaro Drom, Rini Tolerante [Tolerant Youth], ASTRA and CCF Kinderhilfswerk will meet in Tirana, Albania to review the objectives, work plan and time schedule of the project. During the meeting the partners will also discuss potential amendments, either on the content of the project, timing of activities or budget. In addition, part of the meeting will be a workshop on financial and narrative reporting and monitoring and evaluation of the activities. All project staff, including financial staff will participate in the meeting.
Activity 1.3: Partners share information on the Action with local stakeholdersEach partner will engage in information meetings with local stakeholders including local government representatives, other NGOs in their area of work, Roma community representatives and youth. A summary information sheet on the outcome of the information meeting, common to all countries, will be used by all partners to report on this activity. The activity will happen in the first week of the second month.
Activity 1.4: Submission of Inception Report to the CommissionThe applicant will submit an inception report to the Commission within a month after the preparatory visit. In addition, a request on any agreed upon amendments on the content of the project or budget will be submitted to the Commission for approval.
Result 2: Build skills of the Roma youth to conduct research in their communities.
Activity 2.1: Preparation and printing of workshop materials for youth leadersPartnerë për Fëmijët will draft a TOR for a Resource Developer who will be contracted to design the workshop materials and handouts for youth researchers. The hired Resource Developer will visit each site and examine the assessment report (see Activity 5.3) on Roma youth to customize the workshop materials to the abilities of the Roma youth. There will be four workshops for which materials will be developed. Workshop 1: Know your community through data collection; Workshop 2: Learning to analyze what peers say; Workshop 3: Report writing; Workshop 4: Making sense of and delivering reports. Each workshop session will emphasize the importance of youth involvement in community affairs. Materials will take one month to be developed. One hundred and fifty research packs will be printed for participants and interested parties.
Activity 2.2: Selection of youth to participate in peer to peer research and creation of Roma Youth GroupsThrough a mapping process, the Project Fieldworkers will identify and recruit 100 Roma youth (50 in Albania: Lezhe and Kucove; 25 in FYROM in Diber e Madhe and 25 in Kosovo in Fushe Kosove) (age 13-17 year) that have good communication skills, have a high literacy level and regularly attend local schools. These youths will serve as the core group of youth leaders in their communities. As youth participation in this project is key and implementing the activities will take a significant amount of time for the youth, the Project Fieldworkers will take one month to discuss with the parents of the youth and youth themselves how the youths’ contribution will be time managed. In addition to the specific activities scheduled through the project, the groups will regularly meet and discuss issues of importance and means of tackling them and will be supported by the partner organisations in the locality.
Activity 2.3: Training on peer to peer researchThe Resource Developer and Project Manager will organize one day workshop sessions in each of the project sites. In the framework of building capacities for partners, representatives of Amaro Drom, Rini Tolerante and ASTRA will also be part of the training. The methodology of the workshops will follow the
same line in each country. Each workshop will have practical exercises and theoretical foundations and will be accompanied by an assignment that participants will take a predetermined one to two months to complete, depending on their work load.
Activity 2.3.1: Workshop 1 Knowing the community through data collectionThis workshop will concentrate on a general knowledge of areas such as education, health, social services, and employment, the importance of conducting research and the role of youth in community involvement. Furthermore, practical exercises on data collection will be conducted. These include collecting data through interviews, focus groups and observations, and the use of data collection equipment such as cameras and tape recorders. Youth groups will be divided into groups of 4-5 individuals and will collect data on issues that relate to education, health, employment and social services in their community. The groups will be equipped with a resource kit that includes pens, notebooks, cameras and tape recorders. The assignment will be the data collection and the production of a body of data on each of the areas. It will take two months to complete. The Roma youth will be helped in the process by the Project Fieldworker on a weekly basis. He/she will also ensure that data collected are entered in a readable format.
Activity 2.3.2: Workshop 2 Evaluating data collection and data analysisThe second workshop will evaluate the procedures followed for data collection. It will then concentrate on data analysis techniques. The assignment for this workshop will be the actual data analysis. It will take one month to complete.
Activity 2.3.3: Workshop 3 Evaluating data analysis and report writingThe third workshop will focus on evaluating the procedures for the data analysis. It will then discuss how reports are written based on data that has been analyzed. The assignment to be completed for this Workshop session is the preparation of the Field Report with the basic data from the data analysis.
Activity 2.3.4: Workshop 4: Evaluating report and delivering reportAfter evaluation in the fourth workshop, the report becomes available via internet to the peers in the other countries and is published as part of the final publication Approaches and Lessons Learnt. The workshop then focuses on communication skills, how reports are delivered intelligibly to the local government and other entities interested to know about Roma youth and communities.
Activity 2.4: Monitoring of monthly research assignments To ensure that all fieldwork and workshop activities are carried to term as anticipated, the research peer groups will have weekly meetings with the Project Fieldworkers in each partner country. Challenges will be shared with the Project Manager and will be discussed at the beginning of each workshop session.
Result 3: Roma youth and local government develop a joint action plan for improving the lives of Roma youth
Activity 3.1: Developing materials for workshops with local government representativesThe Resource Developer hired to develop the materials for the youth workshops will also compile the materials for the workshop with the local government and NGO representatives. Materials developed will focus on developing practical strategies that local government representatives can use in their own work with young people and Roma minority youth in particular through real life situations. The contents of the workshop will focus on what youth participation is, the benefits of effective youth participation, blocks and barriers to youth participation, and identifying solutions for overcoming these, examining some successful examples of youth participation and outlining key ethical, safety and quality issues for effective youth participation. Specific challenges faced by Roma youth will be included throughout the training sessions.
Activity 3.2: Workshops with the local government representatives A series of three workshops will be conducted with local government and NGO representatives (approximately 20 participants in each country). The first two workshops will focus on implementing the “youth in government” component of the project: Workshop 1 - Youth Participation and (2) Developing a Youth Focused Action Plan. Both these workshops will be conducted by the Resource Developer and will be facilitated by the Project Manager. The third workshop will be carried out by an international expert
facilitated through CCF Kinderhilfswerk. It will consist of bringing the experience of the EU and Germany in particular at the executive level to address issues and concerns related to minorities. This workshop will also be facilitated by the Project Manager.
Activity 3.3: Working with local governmentRoma youth are assigned to work with the local government representatives in the sectors of education, health, employment and social services. They will spend a month with the local government representatives to understand better the remit of the sectors and share with the local government their ideas of how the government may work with the Roma youth to address issues of marginalization amongst the Roma youth.
Activity 3.4: Developing a youth-friendly Action PlanFollowing the month long observation visit the participating youth return to their peers with whom they discuss what they learned about the working and priorities of local government. A work plan is drafted on the proposed joint action of the local government sector and Roma youth on issues that are a priority for both parties.
Activity 3.5: Model EU activitiesAll participants in the youth and government programme will be part of a workshop that gives information on the European Union so they can try their hand at solving minority issues at the EU level. Our German partner CCF Kinderhilfswerk will be responsible for this part of the action. Model EU will aim to teach students to be responsible “EU citizens”. The activity creates a working replica of the European Union, conducted almost entirely by youth. The workshop will be designed so that each representative will study a particular nation’s history, culture, economy, and system of government and how minorities are faring in that country. Through various stages of inquiry, study, negotiation and debate, youth will gain substantive knowledge about minorities and the EU as well as various national perspectives on those concerns affecting minority youth.
Result 4: Experiences between Roma youth in the three countries shared and sustained
Activity 4.1: Getting to know your neighbourIn order to facilitate exchange and share experiences between the Roma youth leaders in the three countries, two times the participating youth will meet for one day meetings which will consist of dances, games, and exchange of experiences. In addition the meeting will serve to build relationships for the future and avenues of communication. While the project will cover travel and food expenses, accommodation will be provided by the participants themselves hosting each other in their homes.
Activity 4.2: Preparation of a space for correspondence among peers in the three countriesIn each of the project sites, an area within a community centre or the partner organization’s facilities will be adapted to house a youth communication centre. The centre will be furbished with a computer and internet connection so that youth can exchange ideas and experiences regarding their experiences and views on the implementation of the project’s activities and outcomes.
Activity 4.3: Training of Roma youth on computer and internet useThe trained youth will also receive one day training on e-mail correspondence (including opening and managing an account on a generic e-mail provider such as gmail.com, hotmail.com, or yahoo.com) and the appropriate use of the internet. Information regarding the training will be compiled by the Project Manager. The Project Fieldworkers will conduct the training for Roma peers. The entire training procedure will take two months to complete.
Result 5: Project implementation assured through a monitoring and evaluation plan
Activity 5.1: Design of the instrument for the assessment of the situation in all communities of the Roma youthThe Project Manager will design a mixed quantitative and qualitative instrument that assesses the capabilities of target groups (Roma youth and local government representatives). The instrument on Roma Youth will assess of the level of knowledge of Roma youth in research, representation and communication before all training is conducted. The instrument on local government representatives will contain questions on access to
services for Roma children and youth in the areas of education, health, employment and social services. The instrument will be in Albanian and will be used by all partners. Close to 200 copies (each containing approximately 5 pages) will be produced. The Project Manager will also prepare a resource guide on how to implement the assessment in the project sites.
Activity 5.2: Training of project partners on assessmentThe project partners from Albania, Kosovo and Macedonia will be trained to use the assessment instrument for Roma youth and local government representatives. The session includes introduction to the instrument, data collection, analysis and reporting. The session will be half a day.
Activity 5.3: Formal assessment of target groups before training on research and government workThe project partners will conduct the assessment of youth and local government representatives before training on research and government work in each project site. The information received will be delivered in an agreed-upon report form to the Project Manager who will put together the report and distribute it to the partners. The report will also be shared with the donor and will be included in the Project Report Approaches and Lessons Learnt .The assessment will take one month to complete.
Activity 5.4: Formal assessment of target groups after training on research and government workProject partners will use the same assessment instrument at the end of the project activities to conduct the assessment after the training and work with the government has been completed in each project site. The information received will be delivered in an agreed-upon report form to the Project Manager who will put together the report and distribute it to the partners. The report will also be shared with the donor and will be included in the Project Report Approaches and Lessons Learnt .The assessment will take one month to complete.
Activity 5.5: Participation in the opening and closing conferencePer requirement of this call for proposals, four representatives from the project will attend an opening and closing conference organised by the EC in an EU or Western Balkans country.
Activity 5.6: Approaches and Lessons Learnt ReportBased on the project experiences in the three countries, the Applicant will publish a report on Approaches and Lessons Learnt. This report will be in English (100 copies), in Albanian (300 copies) and in Macedonian (100 copies). Copies will be distributed in the three countries to the beneficiaries, the central and local government offices, other NGOs and potential partners and donors. It will take one month to complete.
Activity 5.7: Interim report to the donorUpon conclusion of activities in the first year, an interim report will be drafted by the Applicant in consultation with all partners. The report will be shared with all partners and will be submitted to the donor. It will take one month to complete.
Activity 5.8: Final report to the donor The final narrative and financial report on the project’s activities will be drafted by the Applicant in consultation with all partners. This requires that all partners and Applicant meet in an agreed upon site and discuss project implementation, achievements and challenges. Upon feedback and consultations with all partners, the report will be submitted to the donor. It will take three months to complete.
Project Management Network
No of Activity
Activity List
Preceding Activity
Duration(weeks)
1 1.1 Preparation of Preparatory Visit (Start of Project) - 4 weeks2 1.2 Preparatory Visit 1 1 week3 1.3 Partners share information on the Action with local stakeholders 2 1 week4 1.4 Submission of Inception Report to the Commission 3 2 weeks5 2.1 Preparation and printing of workshop materials for youth leaders 4 4 weeks6 2.2 Selection of youth to participate in peer to peer research 4 4 weeks7 2.3 Training on peer to peer research 5,6 20 weeks8 2.4 Monitoring of monthly assignments 5,6 19 weeks9 3.1 Developing materials for workshops with local government and NGO 8 4 weeks10 3.2 Workshops with the local government and NGO representatives 9 6 weeks11 3.3 Working with local government 10 4 weeks12 3.4 Developing Action Plans 11 1 week13 3.5 Model EU activities 12 2 weeks14 4.1 Getting to know your neighbor 17 4 weeks15 4.2 Preparation of a space for Pen pal correspondence 5 4 weeks16 4.3 Training Roma youth on computer and internet use 15 8 weeks17 5.1 Compile an instrument for the assessment 3 3 weeks18 5.2 Training of project partners on assessment 3 1 week19 5.3 Formal assessment of target groups 18 4 weeks20 5.4 Final assessment of target groups 13,14,16, 19 4 weeks21 5.5 Participation in opening and closing conference By donor By donor22 5.6 Approaches and Lessons Learnt Report 20 4 weeks23 5.7 Interim Report to donor 22 4 weeks24 5.8 Report to the donor 23 11 weeks25 Youth leader (End of Project) 24 0 weeks
Project Management Network
1.1
1.2
1.3
1.4
2.1
6 12
2.3
2.43.1
10 42
11 46
0 72
5.1
3 45
17 9
25 72
END
8 53
4.3
1 4
4 4
1 5
2 5
1 6
3 6
2 8
4 84 16
5 12
2.2
4 16
20 32
7 32
19 32
8 31
4 36
9 363.2
6 42
3.3
4 46
12 47
3.4
1 47
13 49
3.5
2 49
4.2
4 45
18 7
5.2
1 45
19 11
5.3
4 49
20 53
5.4
4 53
14 13
4.1
4 49
22 57
5.6
4 57
23 61
5.7
4 61
24 72
5.8
11 72
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
1.1 1.2 1.3 1.4 2.1 2.2 2.3 2.4 3.1 3.2 3.3 3.4 3.5
4.1 4.2 4.3 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9
37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72
1.1 1.2 1.3 1.4 2.1 2.2 2.3 2.4
3.1
3.2
3.3
3.4
3.5
4.1 4.2 4.3 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9
1.8 Methodology (max 4 pages)
Describe in detail:the methods of implementation and reasons for the proposed methodology;
An informal assessment undertaken in the project target communities shows that youth and parents have low literacy levels and limited confidence that the local government will contribute to improving the lives of Roma minority including children and youth. Many of the Roma children especially have difficulty reading and writing in Albanian and may not identify with messages mainly aimed at urban non-minority children. The challenge thus remains to integrate youth to retain essential messages and that contribute to a more information-rich environment in a cost-effective way, in a low-prevalence environment where there is active discrimination against minority groups. To this effect, the project trains youth researchers of Roma origin and engages them to research the lives of their community and compile reports that may be easily understood by the communities and the local government. Using this type of participatory approach helps Roma youth not only learn about their community better, but also draft reports and formulate issues for future advocacy and lobbying on behalf of their communities. The practice of drafting and delivering reports will make them more adept at debate and public speaking.
An important part of the methodology, is the first ever tried internship process in which Roma youth spend one month learning how the local government works and how its services can be used to improve the lives of the Roma youth and communities. While the primary goal of this internship process is the promotion of responsible citizenship, youth come away from local government with much more than a greater knowledge of the inner-workings of the local government. The learning by doing approach sharpen youth’s leadership skills and improve their problem solving and critical thinking abilities in the process of drafting Action Plans jointly with the local governmnet.
where the action is the prolongation of a previous action or project, how the action is intended to build on the results of this previous action;
In Albania, the action extends the work currently being done under an EIDHR funded project in the north eastern area of Albania on the integration of ethnic minority children into school, through the process of birth registration and support and advice to parents and the use of creative writing courses and photography to break down the barriers faced by children and youth within the wider communities in which they live. In Kosovo and Macedonia, it adds to the work currently done through other donors regarding promotion of understanding of Roma youth and communities.
where the action is part of a larger programme, explain how it fits or is coordinated with this programme or any other eventual planned project. Please specify the potential synergies with other initiatives, in particular from the EC;
This project cuts across three programme areas for Partnerë për Fëmijët, child rights, capacity building and education. Projects that fall under these programme areas have been implemented before, but the emphasis on those has been intervention based on needs assessment and has been primarily informed by opinions of adult stakeholders. By involving youth in the project from its inception, it paves the way for putting into action much coveted strategies for making children and youth the participants in the implementation of activities to improve their participation in democratic processes and to build their confidence by having skills that can be used to represent and advocate for their communities rights and needs and thus improve their situation.
the procedures for follow up and internal/external evaluation;
Partnerë për Fëmijët believes in building on the values of its work. The community, parents and children are our ultimate evaluators. A list of indicators will be devised to measure the impact of all the planned activities within the project from the first stage of the project, i.e., assessment of target communities to the research activities, training and building of communication infrastructure to the final report. A way to evaluate the
effectiveness of the project activities will be through pre- and post-training evaluation sheets with the youth and the local government. Furthermore, Project Coordinators will submit monthly reports to the Project Manager. The report format contains description of activities, challenges, success stories, and activities of other partners/stakeholders that have the potential to create a synergy with the activities of the proposed project.
the role and participation in the action of the various actors and stakeholders (local partner, target groups, local authorities, etc.), and the reasons for which these roles have been assigned to them;
Partnerë për Fëmijët is the primary applicant and is responsible for all the components of the project vis-à-vis the donor including design and coordination of the activities and maintaining the project on a timely course. Amaro Drom is the implementing partner in Albania, a Roma NGO that has a long experience of work in the areas targeted by the project. They also have a very good working relationship with the local government in these areas and have previous experiences of cooperation with the government and other community stakeholders. Rini Tolerante in Macedonia, Diber e Madhe, has been working with the Roma community to previous awareness projects by engaging Roma youth representatives actively in formulating awareness messages pertinent to Roma communities. ASTRA is a primarily research and capacity building NGO with an excellent experience of communication and cooperation with the central government, especially the Ministry of Labour and Social Welfare and has engaged in research work with Roma communities especially in the area of child protection issues. While beneficiaries of the project activities, the local government representatives will be coaching Roma youth during their month long internship with the government and produce with them the Action Plan that addresses the needs and concerns of the Roma youth.
the organisational structure and team proposed for implementation of the action (by function: there is no need to include the names of individuals);
Technical staffTeam Leader (50%Project Manager (100%)Project Coordinator for Albania (100%)Project Fieldworkers in Albania (100%)Project Coordinator in Kosovo(100%)Project Coordinator in FYROM (100%)
Administrative support staffFinance Manager (80%)Finance Officer in Kosovo (30%)Finance Officer in Macedonia (30%)Driver in Albania (100%)
the main means proposed for the implementation of the action (equipment, tools…) and for carrying out the proposed activities;
The main means for the project implementation for the research compoment will be cameras and tape recorders. The youth groups will be equipped each with a camera and tape recorder to take photos of the environment where their friends and themselves live, and to tape the opinions their peers share with them during the interview process. Notebooks and flipcharts for the training sessions are essential. For the set up of the communication centres, computers, desks, chairs and shelves are necessary. Vehicles need to be used for monitoring project activities in each site and also from the project manager to visit each project site. For the two Roma youth assemblies, buses need to be hired for the travel. For the general operation and implementation of activities, office space is needed in addition to computers, desks and chairs. Internet and phone connections are indispensable for the successful communication among all partners.
the involvement of implementing partners, their role and relationship to the applicant, if applicable, and the applicant's relationship with them;
The Applicant for the proposed project is Partnerë për Fëmijët [Partners for Children], an Albanian NGO with considerable experience in child and youth development projects including empowerment and integration of ethnic minority youth in Albania. There are four other organizations, three of which in the region, Unioni i Romëve të Shqipërisë Amaro Drom [Roma Union of Albania] – Albania, Rini Tolerante [Tolerant Youth] – FYROM and Asociacioni për Trajnime, Hulumtime dhe Advokime Sociale [Association for Social Training, Research and Advocacy], ASTRA – Kosovo. The Applicant has worked with Amaro Drom to adapt the Applicant’s brand Early Childhood Education Programme in the context of Roma minority in Albania and helped fundraise for this purpose. The other two partners are new to this relationship, but have been part of the assessment Partnere per Femijet undertook of a few NGOs in the region earlier in the year. Part of the partnership in this application is the German NGO, CCF Kinderhilfswerk with whom Partnerë për Fëmijët has worked with for more than two years in a project that integrates and empowers ethnic minorities in Albania. While the three partners in the region will be the direct implementing partners, CCF Kinderhilfswerk undertakes to conduct the activities and training sessions that relate to raising awareness about the treatment of minorities in the EU. These activities and training sessions target directly both Roma youth and local government and NGOs.
the attitudes of all stakeholders towards the action in general and the activities in particular;
The youth in government model anticipates a very active role of the local government. Thus, in addition to the training sessions on minority youth, their participation in governance and the treatment of the minorities in the EU, the local government representatives will be coaching Roma youth during the month long internship with the government and produce with them the Action Plan that addresses needs and concerns of the Roma youth. Initial consultations with the local government representatives in the three countries has shown that these representatives are open to the original idea of having Roma youth learn about the work of the local government and how it can help the communities these youth live in.
any anticipated synergies with, or possible constraints due to other current or planned projects or activities in the vicinity of the location of the action.
Applicant and partners are not aware of any projects of this nature in the areas targetted by the project.
1.8. Duration and indicative action plan for implementing the action
The duration of the action will be 18 months (72 weeks).
The indicative action plan may not prejudge a specific start up implementation date. To this end, it may not make reference to specific dates or months, and therefore simply show "month 1", "month 2", etc.
Applicants are recommended to base the estimated duration for each activity and total period on the most probable duration and not on the shortest possible duration by taking into consideration all relevant factors that may affect the implementation timetable.
The activities stated in the action plan should correspond to the activities described in detail in this section. The implementing body shall be either the applicant or any of the partners, associates or subcontractors. Any months or interim periods without activities must be included in the action plan and count toward the calculation of the total estimated duration of the action.
The action plan for the first 12 months of implementation should be sufficiently detailed to give an overview of the preparation and implementation of each activity. The action plan for each of the subsequent years may be more general and should only list the main activities foreseen for those years. To this end, it shall be divided into six-month interim periods (NB: A more detailed action plan for each subsequent year will have to be submitted before receipt of new pre-financing payments, pursuant to Article 2.1 of the General Conditions of the grant contract).
The action plan shall be coherent with, and based on the identification of all links and relation between the different activities described in section 1.7.
The action plan will be drawn up using the following format:
Timeframe
Year 1 Semester 1 Semester 2
Activity Month 1 2 3 4 5 6 7 8 9 10 11 12 Implementing bodyResult 1: All partners meet, agree on work plan and time schedule and submit necessary amendments to the CommissionPreparation Activity 1.1: Preparation for Preparatory Visit and Inception Phase
Partnerë për Fëmijët and partners
Execution Activity 1.1: Preparation for Preparatory Visit and Inception Phase
Partnerë për Fëmijët and partners
Preparation Activity 1.1.1: Press release on the project and partners
Partnerë për Fëmijët and partners
Execution Activity 1.1.1: Press release on the project and partners
Partnerë për Fëmijët and partners
Preparation Activity 1.1.2: Design, printing and distribution of an information leaflet on the project and partners
Partnerë për Fëmijët and partners
Execution Activity 1.1.2: Design, printing and distribution of an information leaflet on the project and partners
Partnerë për Fëmijët and partners
Preparation Activity 1.2: Preparatory Visit and Inception Phase
Partnerë për Fëmijët and partners
Execution Activity 1.2: Preparatory Visit and Inception Phase
Partnerë për Fëmijët and partners
Preparation Activity 1.3: Partners share information on the Action with local stakeholders
Each implementing partner in project sites
Execution Activity 1.3: Partners share information on the Action with local stakeholders
Each implementing partner in project sites
Preparation Activity 1.4: Submission of Inception Report to the Commission
Partnerë për Fëmijët
Execution Activity 1.4: Submission of Inception Report to the Commission
Partnerë për Fëmijët
Year 1 Semester 1 Semester 2
Activity Month 1 2 3 4 5 6 7 8 9 10 11 12 Implementing bodyResult 2: Roma youth build skills to conduct research in their communities. Preparation Activity 2.1: Preparation and printing of workshop materials for youth leaders
Partnerë për Fëmijët
Execution Activity 2.1: Preparation and printing of workshop materials for youth leaders
Partnerë për Fëmijët
Preparation Activity 2.2: Selection of youth to participate in peer to peer research and creation of Roma Youth Groups
Project Coordinators in each project site
Execution Activity 2.2: Selection of youth to participate in peer to peer research
Project Coordinators in each project site
Preparation Activity 2.4: Training on peer to peer research
Resource Developer and Project Manager
Execution Activity 2.4: Training on peer to peer research
Resource Developer and Project Manager
Preparation Activity 2.5: Monitoring of monthly assignments
Project Coordinators
Execution Activity 2.5: Monitoring of monthly assignments
Project Coordinators
Result 4: Roma youth foster relationships between the three countriesPreparation Activity 4.1: Getting to know your neighbour
Project Manager and Implementing team; International Trainer
Execution Activity 4.1: Getting to know your neighbour
Project Manager and Implementing team; International Trainer
Preparation Activity 4.2: Preparation of communication centre
Project Coordinators in each project site
Execution Activity 4.2: Preparation of a space for Pen pal correspondence
Project Coordinators in each project site
Year 1 Semester 1 Semester 2
Activity Month 1 2 3 4 5 6 7 8 9 10 11 12 Implementing bodyPreparation Activity 4.3: Training Roma youth on computer and internet use
Project Coordinators in each project site
Execution Activity 4.3: Training Roma youth on computer and internet use
Project Coordinators in each project site
Result 5: Project implementation assured through a monitoring and evaluation plan Preparation Activity 5.1: Compile an instrument for the assessment
Project Manager
Execution Activity 5.1: Compile an instrument for the assessment
Project Manager
Preparation Activity 5.2: Training of project partners on assessment
Project Manager
Execution Activity 5.2: Training of project partners on assessment
Project Manager
Preparation Activity 5.3: Formal assessment of target groups
Project Coordinators
Execution Activity 5.3: Formal assessment of target groups
Project Coordinators
Preparation Activity 5.4: Participation of partners in the Opening Conference (to be decided by the Commission)
Partners
Execution Activity 5.4: Participation of partners in the Opening Conference (to be decided by the Commission)
Partners
For the following years:Activity Semester 3 4 5 6 7 8 9 10 Implementing bodyResult 3: Roma youth learn representation skills and work with the government and national assemblyPreparation Activity 3.1: Developing materials for worshops with local government and NGO representatives
Resource Developer
Execution Activity 3.1: Developing materials for worshops with local government and NGO representatives
Resource Developer
Preparation Activity 3.2: Workshops with the local government and NGO representatives
Resource Developer and Project Manager
For the following years:Activity Semester 3 4 5 6 7 8 9 10 Implementing bodyExecution Activity 3.2: Workshops with the local government and NGO representatives
Resource Developer and Project Manager
Preparation Activity 3.3: Working with local government Project Coordinators in each site
Execution Activity 3.3: Working with local government Project Coordinators in each site
Preparation Activity 3.4: Developing Action Plans Project Coordinators in each site
Execution Activity 3.4: Developing Action Plans Project Coordinators in each site
Preparation Activity 3.5: Model EU activities CCF KniderhilfswerkExecution Activity 3.5: Model EU activities CCF KinderhilfswerkResult 3: Roma youth foster relationships between the three countriesPreparation Activity 4.1: Getting to know your neighbour Project ManagerExecution Activity 4.1: Getting to know your neighbour Project ManagerResult 5: Project implementation assured through a monitoring and evaluation plan Preparation Activity 5.2: Evaluation of project activities Amaro Drom, Rini
Tolerante, ASTRAExecution Activity 5.2: Evaluation of project activities Amaro Drom, Rini
Tolerante, ASTRAPreparation Activity 5.4: Participation in the closing conference (time to be decided by the Commission)
EC
Execution Activity 5.4: Participation in the closing conference (time to be decided by the Commission)
EC
Preparation Activity 5.5: Final Assessment Amaro Drom, Rini Tolerante, ASTRA
Execution Activity 5.5: Final Assessment Amaro Drom, Rini Tolerante, ASTRA
Preparation Activity 5.6: Approaches and Lessons Learnt Report
Partnerë për Fëmijët
Execution Activity 5.6: Approaches and Lessons Learnt Report
Partnerë për Fëmijët
Preparation Activity 5.7: Interim Report to donor Partnerë për FëmijëtExecution Activity 5.7: Interim Report to donor Partnerë për Fëmijët
For the following years:Activity Semester 3 4 5 6 7 8 9 10 Implementing bodyPreparation Activity 5.8: Final Narrative and Financial Report to the donor
Partnerë për Fëmijët
Execution Activity 5.8: Final Narrative and Financial Report to the donor
Partnerë për Fëmijët
1.9. Sustainability (max 3 pages)
Provide a detailed risk analysis and eventual contingency plans. This should include at minimum a list of risks associated for each action proposed accompanied by relevant mitigation measures. A good risk analysis would include a range of risk types including physical, environmental, political, economic and social risks.
While the proposed project has been subject to careful discussion between the implementing partners, this does not qualify it for the absence of risk that an activity may not be implemented fully despite the costs incurred. Two types of risks may be foreseen, social and political. Under social risks, we anticipate those that are otherwise termed: (1) Human including attrition and participants’ fatigue, (2) Reputation including loss of confidence that the project delivers what it promises; (3) Procedural including failures of accountability and disagreements on implementing and reporting procedures from partners; (4) Project including duration of certain activities beyond anticipated time. Under Political Risks, the largest has to do with the stability of Kosovo. A volatile Kosovo will not permit the normal implementation of the activities in Kosovo and in the worst scenario could lead to project cancellation. In addition, during the lifetime of the project, general elections for the People’s Assembly are anticipated in Albania. These elections are also associated with a new government. It is customary in Albania that if a new party/coalition comes into power, civil servants in the various ministries may be replaced by new civil servants belonging to this party/coalition. While a contingency fund at 1% has been set aside to account for some of the problems associated with these risks, the Applicant and partners rely on their previous experience of negotiating with parties that contribute to the risks. Larger risks as the political ones described above are beyond our control.
Describe the main preconditions and assumptions during and after the implementation phase.
Successful implementation of the proposed action depends first and foremost on the political stability of the areas targeted by the project and willingness of target groups to participate in the project activities. A few of the activities foreseen by the project, such as the workshops and related assignments on research skills are lengthy. Commitment to intensive participation in the process is key. This includes appropriate time budgeting not only during the workshop sessions, but also in carrying out assignments for each part of the training. Furthermore, it requires that participants have the confidence that the workshops are an exceptional opportunity to increase their capacities. With regard to the Roma minority youth, the project activities require also an intermediate level of literacy. Our fieldwork has shown that individuals with these capabilities may be found. Upon implementation, it is assumed that the project will have provided the target groups with the skills necessary not only to undertake activities jointly, if necessary, but also be engaged in the peer-to-peer work, be it the Roma youth or the local government and/or NGOs. It is assumed that the increase in knowledge and skills to work with the Roma minority youth among the latter will be associated with the commitment to share the information with their colleagues.
Explain how sustainability will be secured after completion of the action. This may include aspects of necessary follow-up activities, built-in strategies, ownership etc., if any. In so doing, please make a distinction between the following 3 dimensions of sustainability:
Financial sustainability (financing will follow up activities, sources of revenue for covering all future operating and maintenance costs, etc.):
By the end of the project, the Applicant and partners will have developed resources that will help youth advocates to continue their participatory work on children’s rights and issues facing their minority communities. The skills youth obtain on how to ask a question, search for data, analyze and deliver reports serve as a basis for later advocacy work. The youth will also retain the cameras and the tape-recorders for future use and enable them to do community research and document their findings. The communication centres will be established with the basic infrastructure, however, work with the local government will concentrate on future sustainability of these centres through modest funding.
Institutional level (which structures would allow, and how, the results of the action to continue be in place after the end of the action? Address issues about the local "ownership" of action outcomes);
The project will be implemented with the collaboration of the local government and the local communities. The local governmental structures, especially those in the health, education, employment and social services sectors will also have gained information and practice during the project that they can use in the future. The practice of drafting an Action Plan together with the Roma youth will bring them closer to these communities and bring them to a better position to understand and address the needs of these marginalized communities in each country.
Policy level where applicable (What structural impact will the action have - e.g. will it lead to improved legislation, codes of conduct, methods, etc.).
One of the outcomes of this project is that Roma youth will be able, through practice, to research their own community and produce reports with basic information. From the perspective of Roma youth, this is something not done before in either of the countries. This type of reporting will contribute to a better understanding of how youth understand and experience their marginalization and need to rise above discrimination and prejudice. Obtaining knowledge on this is a significant process that allows us to address youth’s needs adequately and help prevent further infringement of their rights. Furthermore, building this knowledge base will ultimately have a positive effect on the overall capacities of professional workers, that interact with youth on a daily basis or work to improve the lives of children (such as local government and NGOs).
1.10. Logical framework
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
Overall objectives
What are the overall broader objectives to which the action will contribute?
What are the key indicators related to the overall objectives?
What are the sources of information for these indicators?
Overall objective 1: To reach an agreement among partners regarding implementation steps of the project
Number of MOUs signed;Number of forms agreed on
MOUsLeafletsPress releasesInception report to donor
Overall objective 2: To give Roma youth the necessary skills to ask questions, formulate answers and deliver reports through intensive hands on research practice.
Research skills;Quality of data collected;Quality of data analysedQuality of written reports
Completed assignments;Minutes of the meetings of the youth core groups in the three countries.Reports
Commitment to follow through with all the assignments related to research practice;Willingness to set up youth core groups/forums
Overall objective 3: To approximate the work of the local government to the needs of the Roma community by the development of joint action plans between local government and Roma youth.
Number of local government employees participating in the training;Number of Roma youth in the internship period;Duration of internship period;Number of Action Plans turned in;Experiences of internship process
Pre- and post-training evaluation sheets;Informal interviews with Roma youth regarding their internship experience;Informal interivew with local government representatives regarding the internship experience;Action plans
Commitment of the local government representatives to be part of the training;Willingness of government employees to make time to accommodate Roma youth during the internship process;Commitment and readiness of Roma youth the be part of the internship process;
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
Overall objective 4: To provide an opportunity for the Roma youth to establish relationships regionally through communication and sharing of experiences.
Number of communication centres set up in project sites;Number of trained Roma youth on internet communication;Number of regional events;Number and impressions of Roma youth participating in events;
Communications centres;Pre- and post-traing evaluation sheets;Informal interviews with Roma youth on the regional eventsEvents in the regional meetings
Space avaialable for communication centres
Overall objective 5: To foster regional partnerships among non-governmental organizations in Western Balkans through consistent application of accountable practices and monitoring and evaluation.
Types of project management formats
Management formats;Completed forms on project management
Agreement among partners to follow through with the requested procedures
Specific objective
What specific objective is the action intended to achieve to contribute to the overall objectives?
Which indicators clearly show that the objective of the action has been achieved?
What are the sources of information that exist or can be collected? What are the methods required to get this information?
Which factors and conditions outside the Beneficiary's responsibility are necessary to achieve that objective? (external conditions)Which risks should be taken into consideration?
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
To prepare Roma youth leaders through a systematic programme of training and action
Trained Roma youth on research;Number of Roma youth that have gone through the internship process;Number of Roma youth groups set up and operational;Number of Action Plans;Number of Roma youth participants to the training;
Pre- and post-training evaluation sheets;Informal interviews with Roma youth;Informal interivew with local government representatives;Action plans
Commitment of all target groups to the activities of the projectSocial risks(1) Human including attrition and participants’ fatigue, (2) Reputational including loss of confidence that the project delivers what it promises; (3) Procedural including failures of accountability and disagreements on implementing and reporting procedures from partners; (4) Project including duration of certain activities beyond anticipated time. Political RisksStability of KosovoLoss of government employees during general election and post-election time
Expected results
The results are the outputs envisaged to achieve the specific objective.What are the expected results?(enumerate them)
What are the indicators to measure whether and to what extent the action achieves the expected results?
What are the sources of information for these indicators?
What external conditions must be met to obtain the expected results on schedule?
Result 1: Agreement on implementation steps reached by partners
Number of MOUs signed;Number of forms agreed on
MOUsLeafletsPress releasesInception report to donor
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
Result 2: Roma youth will build research and communication skills necessary for their advocacy work in the future.
Research skills;Quality of data collected;Quality of data analysedQuality of written reports
Completed assignments;Minutes of the meetings of the youth core groups in the three countries.Reports
Commitment to follow through with all the assignments related to research practice;Willingness to set up youth core groups/forums
Result 3: Roma youth and local government take proactive steps towards improvement of the lives of Roma youth
Number of local government employees participating in the training;Number of Roma youth in the internship period;Duration of internship period;Number of Action Plans turned in;Experiences of internship process
Pre- and post-training evaluation sheets;Informal interviews with Roma youth regarding their internship experience;Informal interivew with local government representatives regarding the internship experience;Action plans
Commitment of the local government representatives to be part of the training;Willingness of government employees to make time to accommodate Roma youth during the internship process;Commitment and readiness of Roma youth the be part of the internship process;
Result 4: Experiences between Roma youth in the three countries shared and sustained
Number of communication centres set up in project sites;Number of trained Roma youth on internet communication;Number of regional events;Number and impressions of Roma youth participating in events;
Communications centres;Pre- and post-traing evaluation sheets;Informal interviews with Roma youth on the regional eventsEvents in the regional meetings
Space avaialable for communication centres
Result 5: NGO-s solidify their partnership and enhance cooperation between themselves as well as regionally.
Types of project management formats
Management formats;Completed forms on project management
Agreement among partners to follow through with the requested procedures
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
Activities What are the key activities to be carried out and in what sequence in order to produce the expected results?(group the activities by result)
Means:What are the means required to implement these activities, e. g., personnel, equipment, training, studies, supplies, operational facilities, etc.
What are the sources of information about action progress?
What pre-conditions are required before the action starts?What conditions outside the Beneficiary's direct control have to be met for the implementation of the planned activities?
Key Activities for Inception Phase 1.1 Preparation for partners' visit and
project inception1.1.1 Press release on project and partners;1.1.2 Production of an information leaflet on project and partners
Project Manager and Team Leader, Publisher, computers, Internet connection for e-mail communication with partners, office space, space availability in hotel.
E-mail correspondence among partners, communication with lodging facilities;Press release finalised;Leaflet finalised.
Pre-conditions: Political stability in the partners' countries and steady commitment among partners; Willingness of Roma youth and communities believe and create a sense of project ownership.External conditions: None
1.2 Preparatory Visit and Inception Phase Project Manager, conference space, hotel rooms; communication facilities.
List of participants, folders, and minutes of the meeting
Availability of facilities for Activity
1.3 Partners inform local stakeholders on the action
Project Coordinators in each sites; summary forms; vehicles and associated costs.
Completed summary information forms;Lists of stakeholders contacted.
Willingness of stakeholders to meet
1.4 Submission of Inception Report to the Commission
Team Leader and Project Manager; computer; mailing service, office space.
Report finalised and submitted to the Commission.
None
Key Activities for Result 2
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
2.1 Preparation and printing of workshop materials for youth leaders
Resource Developer, resource materials, vehicle for initial visits to the communities, completed assessment reports on Roma youth
Workshop materials finalized Sufficient time budgeted for the development of workshop materials.
2.2 Selection of youth to participate in peer to peer research and creation of Roma Youth Groups
Project Fieldworkers, Roma youth, facilities for the meeting of Roma youth
Core groups of Roma youth that will also participate in project activities set up.
Willingness of Roma youth to be part of core groups.
2.3: Training on peer to peer research Resource Developer, Project Manager, Project Fieldworkers, participants, facilities for the workshops, supplies such as notebooks, pens, computers for powerpoint presentations, vehicle for the travel to each project site
Worshops completed successfully; Assignments completed successfully.
Willingness of Roma youth to attend all the workshops and commitment/readiness to accomplish all the assignement required from the workshops
2.4: Monitoring of monthly research assignments
Project fieldworkers Notes from all the monitoring activities carried out by the Project Fieldworker
Willingness of Roma youth to perform the assignments
Key Activities for Result 3
3.1: Developing materials for workshops with local government representatives
Resource Developer, resource materials, vehicle for initial visits to the communities, completed assessment reports on local government and NGOs
Workshop materials finalized Sufficient time budgeted for the development of workshop materials.
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
3.2: Workshops with the local government representatives
Resource Developer, Project Manager, Project Fieldworkers, participants, facilities for the workshops, supplies such as notebooks, pens, computers for powerpoint presentations, vehicle for the travel to each project site
Worshops completed successfully
Willingness of local government employees to attend all the workshops.
3.3: Working with local government Local government representatives, Roma youth
The process of internship with the local government completed
Willingness and commitment of local government employees to budget time to work with the Roma youth;Readiness of Roma youth to enter the local government offices and be part of the internship process
3.4: Developing a youth-friendly Action Plan
Local government representatives, Roma youth, facilities, notebooks and pens, flipchart paper
Actions Plans per Sector completed in each project site.
Readiness of both local government representatives and Roma youth to work together to develop the Action Plan.
3.5: Model EU activity International expert, Roma youth, conference facilities, flipchart paper, notebooks, pens.
Materials of the event, including case study of countries that Roma youth have to represent in their activity
Sufficient materials to develop the case studies of countries represented in the Model EU activity.
Key Activities for Result 4
4.1: Getting to know your neighbour Project Manager, Project Fieldworkers, Roma youth, hosting and conference facilities, vehicles for transportation
Materials for the event. Readiness of Roma youth to host country participants.
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
4.2: Preparation of a space for correspondence among peers in the three countries
Contractor, Project Fieldworkers, Communication corner/space available, computer equipment, desk, chairs, shelves.
Communication centre set up. Space for communication centre available.
4.3: Training of Roma youth on computer and internet use
Project fieldworker, computers, Roma youth.
Minutes of the training session, skills of Roma youth on computer use increased.
Sufficient time allocated for the training of the Roma youth.
Key Activities for Result 55.1: Design of the instrument for the assessment of the situation in all communities of the Roma youth
Project manager, computer, paper.
Assessment instrument Sufficient time alloted for the design of the instrument.
5.2: Training of project partners on assessment
Project manager, office space, flipchart paper, copies of the instrument.
Minutes of the training and evaluation after the training session
None
5.3: Formal assessment of target groups before training on research and government work
Project coordinators and fieldworkers; subjects to be assessed.
Evaluation report completed. Readiness of target groups to be assessed. Sufficient time alloted to the assessment.
5.4: Formal assessment of target groups after training on research and government work
Project coordinators and fieldworkers; subjects to be assessed.
Evaluation report completed. Readiness of target groups to be assessed. Sufficient time alloted to the assessment.
5.6: Approaches and Lessons Learnt Report
Project manager and partners, publisher, reports from the field.
Report completed and published Materials completed in a timely fashion.
5.7: Interim report to the donor Team Leader and partners, office space, computer, flipchart paper
Interim report completed. Sufficient time allocated for the completion of the report; Timely implementation of activities.
5.8: Final report to the donor Team Leader and partners, office space, computer, flipchart paper
Final report completed. Sufficient time allocated for the completion of the report; Timely implementation of activities.
Intervention logic
Objectively verifiable indicators of achievement
Sources and means of verification Assumptions
CostsWhat are the action costs?
Total costs of the action are EUR 254.305; Contribution asked from the EC is EUR 203.444.
How are they classified?(breakdown in the Budget for the Action)
Human Resources 34%; Travel 1%; Equipment and supplies 5%; Local office 13%; Other costs, services 16%; Other 23%; Administrative costs 7%; Contingency 1%.
2. BUDGET FOR THE ACTION
Fill in Annex B (worksheet 1) to the Guidelines for applicants for the total duration of the action and for its first 12 months. For further information see the Guidelines for grant applicants (Section 2.1.4).
All Years Year 12
Expenses Unit # of unitsUnit rate (in
EUR)Costs (in
EUR)3
Unit # of units Unit rate (in EUR) Costs (in EUR)
1. Human Resources 1.1 Salaries (gross amounts, local staff)4 1.1.1 Technical Per month 0 Per month 01.1.1.1 Field Worker in Albania (2 persons) Per month 36 165 5940 Per month 24 165 39601.1.1.2 Project Coordinator in Albania (Amaro Drom) Per month 18 400 7200 Per month 12 400 48001.1.1.3 Project Manager (Albania) Per month 18 1000 18000 Per month 12 1000 120001.1.1.4 Team Leader (50%) Per month 18 700 12600 Per month 12 700 84001.1.1.5 Project Coordinator in Kosova Per month 18 400 7200 Per month 12 400 48001.1.1.6 Project Coordinator in Macedonia Per month 18 400 7200 Per month 12 400 4800 1.1.2 Administrative/ support staff Per month 0 Per month 01.1.2.1 Finance Manager (80%) in Tirana Per month 18 1000 18000 Per month 12 1000 120001.1.2.2 Finance Officer in Kosova (30%) Per month 18 150 2700 Per month 12 150 18001.1.2.3 Finance Officer in Per month 18 150 2700 Per month 12 150 1800
All Years Year 12
Expenses Unit # of units Unit rate (in EUR)
Costs (in EUR)3
Unit # of units Unit rate (in EUR)
Costs (in EUR) Macedonia (30%)1.1.2.2 Driver (Albania) Per month 18 200 3600 Per month 12 200 24001.2 Salaries (gross amounts, expat/int. staff) Per month 0 Per month 01.3 Per diems for missions/travel5 1.3.1 Abroad (staff assigned to the Action) Per diem 0 Per diem 0 1.3.2 Local (staff assigned to the Action) Per diem 36 70 2520 Per diem 24 70 1680 1.3.3 Seminar/conference participants Per diem 0 Per diem 0Subtotal Human Resources 87660 58440 2. Travel6 2.1. International travel Per flight 0 Per flight 02.1.1 Ticket from Germany to Tirana and return Per flight 3 500 1500 Per flight 1 500 5002.1.2 Transport expenses from Kosova (activity 1.1 & 5.7) per trip 2 150 300 per trip 1 150 1502.1.3 Transport expenses from Dibra e Madhe (activity 1.1 & 5.7) per trip 2 100 200 per trip 1 100 1002.2 Local transportation (Lezha, Kucova to Tirana and vice versa) Per month 36 25 900 Per month 24 25 600Subtotal Travel 2900 1350 3. Equipment and supplies7
All Years Year 12
Expenses Unit # of units Unit rate (in EUR)
Costs (in EUR)3
Unit # of units Unit rate (in EUR)
Costs (in EUR) 3.1 Purchase or rent of vehicles Per vehicle 0 Per vehicle 03.2 Furniture, computer equipment 0 03.2.1 Tape recorder for research groups 10 200 2000 10 200 20003.2.2 Camera for research groups 10 180 1800 10 180 18003.2.3 Computer, internet connection for communication centres per center 4 1500 6000 per center 4 1500 60003.4 Spare parts/equipment for machines, tools 0 03.5 Other (please specify) 0 03.5.1 Table, shelf, chairs for communication centres per center 4 500 2000 per center 4 500 2000Subtotal Equipment and supplies 11800 11800 4. Local office 4.1 Vehicle costs Per month 0 Per month 04.1.1 Vehicle costs (fuel, parking washing rate/Albania) Per month 18 175 3150 Per month 12 175 21004.1.2 Insurance and tax payment for vehicle per project 1 400 400 per project 1 400 4004.1.3 Vehicle service Albania (partially) per project 2 200 400 per project 1 200 2004.1.4 Vehicle service Kosova (partially) per project 2 200 400 per project 1 200 2004.1.5 Vehicle costs (fuel, Per month 18 150 2700 Per month 12 150 1800
All Years Year 12
Expenses Unit # of units Unit rate (in EUR)
Costs (in EUR)3
Unit # of units Unit rate (in EUR)
Costs (in EUR) parking, washing rate/Kosova)4.2 Office rent Per month 0 Per month 04.2.1 Office rent Albania Per month 18 250 4500 Per month 12 250 30004.2.2 Office rent Kosova Per month 18 200 3600 Per month 12 200 24004.2.3 Office rent Macedonia Per month 18 100 1800 Per month 12 100 12004.3 Consumables - office supplies Per month 0 Per month 04.3.1 Office supplies Albania Per month 18 150 2700 Per month 12 150 18004.3.2 Office supplies Macedonia 18 80 1440 12 80 9604.3.3 Office supplies Kosova 18 100 1800 12 100 12004.4 Other services (tel/fax, electricity/heating, maintenance) Per month 0 Per month 04.4.1 Other services Albania Per month 18 250 4500 Per month 12 250 30004.4.2 Other services Macedonia Per month 18 150 2700 Per month 12 150 18004.4.3 Other services Kosova Per month 18 150 2700 Per month 12 150 1800Subtotal Local office 32790 21860 5. Other costs, services8 5.1 Publications9 0 05.1.1 Leaflets (in three languages) pieces 1500 1,5 2250 pieces 1500 1,5 22505.1.2 Approaches and Lessons Learnt report (publication and translation) pieces 500 13 6500 5.2 Studies, research9 0 0
All Years Year 12
Expenses Unit # of units Unit rate (in EUR)
Costs (in EUR)3
Unit # of units Unit rate (in EUR)
Costs (in EUR) 5.2.1 Hiring of Resource Developer newspapers 2 80 160 newspapers 2 80 1605.2.2 Payment of Resource Developer per month 2 2000 4000 per month 2 2000 40005.2.3 Photocopy of assessment instrument
questionnaries 200 0,07 70
5.3 Auditing costs 0 05.4 Evaluation costs partners 8 500 4000 partners 4 500 20005.5 Translation, interpreters 0 05.5.1 Translation of materials per month 18 120 2160 per month 12 120 14405.6 Financial services (bank guarantee costs etc.) 0 05.7 Costs of conferences/seminars9 0 05.8 Visibility actions 5.8.1 Folders, notebooks, pens (1000 pcs each) pieces 3000 3 9000 pieces 3000 3 9000 5.9 Participation to opening and closing conferences conferences 2 6500 13000 conferences 1 6500 6500Subtotal Other costs, services 41140 253506. Other 0 06.1 Preparatory visit (activity 1.1) (per diem, stationary, coffee break) meeting days 2 920 1840 meeting days 2 920 1840
6.2 Printing of research pack 150 packs50 pages each 7 1050 150 packs
50 pages each 7 1050
6.3 Training of youth researchers training days 4 950 3800 training days 4 950 3800
All Years Year 12
Expenses Unit # of units Unit rate (in EUR)
Costs (in EUR)3
Unit # of units Unit rate (in EUR)
Costs (in EUR) 6.4 Workshop with local government representatives
workshop days 8 950 7600 0
6.5 Workshop with local government on EU experience
workshop days 4 3000 12000
6.6 Supplies for research groups persons 100 10 1000 persons 100 10 10006.7 Support fee for youth (3 months x 100 persons) persons 300 30 9000 persons 300 30 90006.8 Friendship meetings activities 2 5000 10000 activities 1 5000 50006.9 Meeting on final report to donor days 2 920 1840 6.10 Training of project partners on assessment days 1 1750 1750 days 1 1750 17506.11 Model EU activities 6.11 a) Translation of training materials pages 30 10 300 pages 30 10 3006.11 b) Printing of training materials pages 3000 0,07 210 pages 3000 0,07 2106.11 c) Binding of training materials books 30 1 30 books 30 1 306.11 d) Per diem for trainer per diem 5 247 1235 per diem 5 247 12356.11 e) Trainer fee days 3 350 1050 days 3 350 10506.11 f) Transport from Tirana trip 1 150 150 trip 1 150 1506.11 k) Fly from Germany - Tirana-Germany air ticket 1 500 500 fly 1 500 5006.11g) Per diem Albania - 6 persons days 4 170 4080 days 4 170 40806.12 h) Per diem Macedonia/Kosova - 2
days 4 180 1440 days 4 180 1440
All Years Year 12
Expenses Unit # of units Unit rate (in EUR)
Costs (in EUR)3
Unit # of units Unit rate (in EUR)
Costs (in EUR) persons6.12 dh) Transport Macedonia/Kosova trip 1 150 150 trip 1 150 150 Subtotal Other 59025 32585 7. Subtotal direct eligible costs of the Action (1-6) 235315 1513858. Provision for contingency reserve (maximum 5% of 7, subtotal of direct eligible costs of the Action) 1 % 2353,15 1513,859. Total direct eligible costs of the Action (7+ 8) 237668,15 152898,8510. Administrative costs (maximum 7% of 9, total direct eligible costs of the Action) 16636,7705 10702,919511. Total eligible costs (9+10) 254304,921 163601,7695
3. EXPECTED SOURCES OF FUNDING
Fill in Annex B (worksheet 2) to the Guidelines for applicants to provide information on the expected sources of funding for the action.
Please note that there are two different sheets to be completed
Please mention here below the contributions in kind to be provided (please specify), if any (maximum 1 page).
AmountPercentag
e EUR of total % Applicant's financial contribution (including in kind contribution) 50860,98 20% Commission/EDF contribution sought in this application Contribution(s) from other European Institutions or EU Member States 203443,9 80% Contributions from other organisations: Name Conditions TOTAL CONTRIBUTIONS 254304,9 100% Direct revenue from the Action OVERALL TOTAL 254304,9
In kind contributions
Please mention here below the contributions in kind provided by the applicant, his partners or another source (please specify), if any (maximum 1 page).
Partnerë për Fëmijët contributes in kind the following:
Item Amount Value in euro1 Vehicle/ Hyundai Galloper 1 50002 Computers /PC 5 30003 Laptop computers 2 14004 Printers 6 18005 Shelves 6 6006 Chairs 6 60
Total: 11860
4. EXPERIENCE OF SIMILAR ACTIONSMaximum 1 page per action. Please provide a detailed description of actions managed by your organisation over the past three years This information will be used to assess whether you have sufficient and stable experience of managing actions in the same sector and of a comparable scale to the one for which you are requesting a grant.
Partnerë për Fëmijët, registered in the Albanian Court on December 29, 2006 is the successor organization to the local Albanian organization CCF Shqipëri established in 2001. As such Partnerë për Fëmijët has inherited the staff, the resources and the experience of CCF Shqipëri and considers itself as building upon this experience. Experience of similar actions refers to the cumulative experiece of both organizations.
2007 46
Reference no: Project title: Integration and Empowerment of Minority Children and Youth in Albania and Serbia
Sector (see section 2.2 of section II): 15162
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)8
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
Partnerë për Fëmijët Albania €204.356 PartnerApplicant CCF Kinderhilfswerk - Germany and Pomoc deci, Serbia (partner)
EU European Initiative for Democracy and Human Rights
€153.267 04/01/2006-3/12/2008
Object and results of the actionThe object: In Albania, this three year project, currently in its third year of implementation, increases the capacity, skills, and participation of ethnic minority individuals and communities in the districts of Tropojë, Kukës and Dibër in understanding, promoting and protecting their rights in their communities and at the local government level. The results: As this is a project still in implementation, these are only interim results. Thus, (1) 40 volunteers (community activists) were recruited to do home visits; 2953 ethnic minority households were surveyed; 510 ethnic minority families with children 6-8 years old were identified for the school enrolment programme. (2) 89 children eligible for birth registration were identified, and 25 children have been registered at the Civil Status Offices and the rest are in process. (3) 329 ethnic minority children have been enrolled in school and 8 children returned to school. (4) 193 individuals, local government representatives, teachers, ethnic minorities groups enhanced their understanding and awareness on ethnic minorities rights and especially on birth registration issues through the three roundtables and three Workshops held in the project areas. (5) 1000 copies of the brochure “I have my own name” in Albanian language and 200 copies in English language were published and distributed in the project areas and among actors interested and working with ethnic minority communities; One TV spot on the benefits of education and registration was produced as a three dimensional animation film. It is around 2 minutes long and shows the risks associated with the lack of registration including lack of access to medication and health care, lack of education as well as the social, educational, and legal benefits for registered children/youth/adults. The spot was watched by 5800 children and 8070 adults in the project areas; 500 copies of the poster and 1,500 copies of the flyer were printed focusing on the important aspect of the enrolment of children into elementary schools and distributed in the project areas and among actors interested and working with ethnic minority communities.
8 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 47
Reference no: Project title: Assistance to Children in Blood Feud in Tropoje District
Sector (see section 2.2 of section II): 15220
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)9
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
Partnerë për Fëmijët Albania €42.945 Lead manager EU European Initiative for Democracy and Human Rights
€38.000 21/05/2007-20/01/2008
Object and results of the actionThe Object : To broaden and improve access to education for isolated children and promote awareness of the impact blood feud revenge has on child development in Tropoje District.The results of the action: Approximately 120 children affected by blood feud revenge were identified and assessed regarding their development. Children of three completely isolated families gained home tuition through reporting to the District Directorate of Education. The latter received detailed information on children affected by blood feud revenge and child/family perception of progress in school. Close to 25 local volunteers were trained to perform developmental assessment of socially or physically isolated children. 150 posters were printed and distributed in prominent positions in all sites targeted by the project. For two months, a weekly TV spot on the impact of blood feud revenge of children and a call to the community to act (produced by Applicant) was broadcast on Tropoje television; 500 leaflets distributed to families within Tropoje District on how isolation through blood feud revenge affects children’s development; Approximately 120 children have weekly visits by their peers to socially interact, play and reduce their isolation. 50 peers were trained to play, read and engage children who are isolated within their homes in all the communes targeted by the project in the Tropoje District.
9 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 48
Reference no: Project title: Preparing children for elementary school in northern Albania
Sector (see section 2.2 of section II): 112, 121, 12240, 12261
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)10
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
Partnerë për Fëmijët Albania €264.000 Lead manager UNICEF €234.000 01/03/2006-30/03/2009
Object and results of the actionThe object : Through community mobilization and joint action between early childhood services and elementary schools, the project intends to prepare children (3-6 years of age), including those of ethnic minorities for school.Results of the action : Originally awarded as a grant to CCF Shqiperi in March 2006), the project is entering its third year. Ready children. Close to 1035 children increased their knowledge in the seven aspects required for school readiness. Over 372 children 4-5 years old and 106 children aged 3-4 years old were prepared for elementary school through daily activities “Learning through play”. In collaboration with the Institute of Curricula and Standards a set of activity kits that promote school readiness in the seven domains of learning was prepared and produced in seven hundred and fifty copies. (2) Ready Services. Over 1328 children aged 0-6 years old and 1210 mothers and young women benefited from health services provision throughout the project. Close to 263 children aged 5-6 years old were assessed through an “Assessment Instrument for School Readiness” (AISR). The 25 Administrative Mothers conducted 25 visits to the elementary schools in the respective areas to follow up on the progress of the children that last year attended the “Gardens of Mothers and Children” Centres. (3) Ready Families. The home visits provided 570 parents with information regarding the preparation and monthly progress of their children aimed to raise the support of parents during the joint-process of preparing their children for elementary school. Approximately 368 parents of children enrolled in school for the academic year 2006- 2007 increased their skills and understanding to become more supportive emotionally and practically to their children entering elementary school. (4) Ready Schools. Close to 590 children participated in the twinning arts and social activities, preschool centre and elementary school. About 25 Administrative Mothers, 49 teachers, 218 members of the community, and 938 parents, representatives of local authorities (Communes, Municipalities and Directorates of Education) and local schools administration in targeted areas worked together to provide challenging and engaging learning experiences that built children’s confidence, encouraged them to continue to see learning as both enjoyable and useful, providing a strong foundation for their future intellectual, physical, and social development. (5) Ready Communities. Two playgrounds and one Resource Centre for Parents with preschool age children were set up through the initiatives and collaboration of all key actors. A set of indicators for each component of school readiness was designed by 25 Administrative Mothers, community members, local authorities, health services personnel, teachers, and educators.
10 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 49
Reference no: Project title: Children’s experiences of their rights
Sector (see section 2.2 of section II): 15162
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)11
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
CCF Shqipëri Albania €45.020 Lead Manager EU European Initiative for Democracy and Human Rights
€40.000 14/07/2006-13/09/2007
Object and results of the actionThe Object : The project established a knowledge base on the implementation of children’s rights as perceived by children themselves and various community stakeholders and increases understanding of children’s rights in communities in urban and rural northeastern Albania. The results of the action: Close to 2000 individuals, 1200 children and 800 adults were surveyed, 30 focus groups and 150 individual interviews were conducted with children and adults. A research report in English and Albanian was produced. About 500 copies of a leaflet on children’s rights and responsibilities targeting both adults and children were printed. Upon consultation with community stakeholders, including youth (13-17 years of age), a manual on understanding children’s rights was published (500 copies). A research report in 400 copies was printed and distributed to communities and local government.
11 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 50
Reference no: Project title: Promoting Family Literacy and Community Involvement in Rural North Eastern Albania
Sector (see section 2.2 of section II): 112
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)12
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
CCF Shqipëri Albania €47.055 Lead Manager CARDS 40.000 01/01/2006-30/10/2006
Object and results of the actionObject : The project increased literacy and numeracy skills among illiterate and semi-illiterate children, including children of minorities in the rural and remote areas of Kukës and Has districts.Results of the action: Close to 222 children improved their literacy and numeracy skills in 20 remedial courses. (2) Close to 100 parents received information on their child’s progress and support for children’s literacy activities; (3) Several visibility actions were taken including 1000 copies of a literacy leaflet, “Let’s Write, Read and Count – Parents Bring about Change” targeting parents; 250 copies of the poster, “Every Step of Knowledge we Take Together” – These have been distributed in the schools and communities where the project was implemented; 500 copies of the brochure, “Literacy Tips for Parents” – These were distributed to parents of children in the target areas and to organizations interested in improving the literacy skills of children in Albania. A documentary evidencing the challenges and results was produced and telecast on Albanian Public Television.
12 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 51
Reference no: Project title: Addressing Unaccompanied Migration of Minors through Local Stakeholders’ Initiative
Sector (see section 2.2 of section II): 15162
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)13
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
CCF Shqipëri Albania €111.452 Lead Manager Coordinated Actions Against Human Trafficking Programme - USAID
€81.970 01/11/2005-30.07.2006
Object and results of the actionObject : To raise awareness on vulnerabilities to trafficking children are introduced to when migrating unaccompanied and illegally. Action was implemented in the northeast area of AlbaniaResults of the action: (1) To engage community stakeholders to address issues of illegal migration, 15 core groups with representatives from the communities, local government, schools and students were set up. These groups with an average of 6 members per group advocated on various problems that were linked to child migration and trafficking with the local government. For example, in Diber they helped integrate two returned trafficked young women, in Tropoje, they helped re-open the high school in Tropoje e Vjeter, and in Kukes they lobbied with the Economic Aid Office to support parentless children of a family in Shishtavec; (2) To raise awareness on the risks of illegal child migration, a TV-Spot was produced and telecast from the local TV-stations. An audience of close to 60,000 children and adults were reached through the spot. Close to 2000 leaflets and 250 posters were distributed on risks of illegal migration and trafficking. A study linking household poverty and decision-making regarding child migration was also compiled. Close to 2000 individuals (750 adults and 1250 children participated in the study); (3) To engage children in discussing issues related to trafficking, a drawing competition was administered. Seven hundred school children participated. Thirteen best drawings were chosen for a 2007 calendar now distributed to various stakeholders including central and local government, international and domestic partners and children themselves.
13 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 52
Reference no: Project title: Cooperation, Integration and Community Empowerment of Ethnic Minority Groups in Albania and Serbia
Sector (see section 2.2 of section II): 15150
Name of organisation Location of the action
Cost of the action (EUR)
lead manager or partner
Donors to the action (name)14
Amount contributed (by
donor)
Dates (from dd/mm/yyyy to dd/mm/yyyy)
CCF Shqipëri Albania, Serbia
€96.000 (only Albania portion)
PartnerLead Manager : Un Enfant Par La Main – France ; Partner : Pomoc Deci - Serbia
CARDS €64.000 (only Albania portion)
04/04/2005-03/12/2006
Object and results of the actionObject : The project aimed to empower both individuals and ethnic-minority non-governmental organisations (NGO) and community based organisations (CBO) to participate in constructive dialogue with local government departments.Results of the action (for Albania): More than 70 ethnic minority organisations and local government representatives participated in community workshops or training courses in Albania and the participants increased their knowledge of human, child and their legal rights and about the responsibilities of the state and local government towards them as citizens of Albania. In addition the ethnic minority NGOs and CSOs have participated in project cycle management and monitoring and evaluation training. Ethnic minority groups and individuals were trained on how to develop household surveys, and conduct house to house surveys. Over 1,000 household surveys were undertaken in ethnic minority localities in Albania 1,000 Reports on the findings of this survey have been published and distributed to local government, non-governmental organisations and the participants of the project. Within Albania the ethnic minority groups and NGOs formed Community Working Groups with representatives of the local government and Regional Directorates to address issues of importance to improve the living situations of the communities. The Community Working Groups have established a platform for discussion and finding resolutions towards issues that affect the daily life of the ethnic minority populations. This has been particularly successful in the fields of education and training courses for unemployed members of the Roma communities. A network of all local NGOs has been formed with a joint e-mail address in Serbia aiding direct communication between the field and NGOs in Serbia. Two Albanian NGOs have become linked into a Serbian network coordinated by OFER, a Roma non-governmental organisation. A video was produced on the different aspects of Roma culture in two districts of Albania. The pilot project to establish an education centre in a small Roma village in southern Albania has produced alliances between the local elementary school the community and the Directorate of Education. The centre had developed the educational abilities of the children, increasing their attendance at school, (at least 60 Roma children learnt basic Albanian and Roma language), provided employment for some of the village’s adults and provided a focal point for celebrations of culture and music.
14 If the Donor is the EU Commission or an EU Member States, please specify the EC budget line, EDF or EU Member State.2007 53
II. THE APPLICANT
EuropeAid ID number15 AL-2007-EDD-2711624538 AL-2007-EDD-2711624538
Name of the organisation:Partnerë për Fëmijët
Applicants that are registered in PADOR do not need to fill in the rest of this section.
1. IDENTITY
Legal Entity File number16
Abbreviation :
Registration Number (or equivalent)
Date of Registration
Official address of Registration
Country of Registration17/
Nationality 18
E-mail address of the Organisation
Telephone number: Country code + city code + number
15 This number is available to an organisation which registers its data in PADOR. For more information and to register, please visit http://ec.europa.eu/europeaid/onlineservices/pador
16 If the applicant has already signed a contract with the European Commission17 For organisations. If not in one of the countries listed in section 2.1.1 of the Guidelines, please justify its location18 For individuals. If not in one of the countries listed in section 2.1.1 of the Guidelines, please justify its location2007 54
Fax number: Country code + city code + number
Website of the Organisation
2007 55
2. PROFILE
Legal status Not for profit organization
Profit-Making □ Yes□ No
NGO □ Yes□ No
Value based19 □ Political□ Religious□ Humanistic□ Neutral
Is your organisation linked with another entity?
□ Yes, parent entity: (please specify its EuropeAid ID:…………………………)□ Yes, controlled entity(ies)□ No, independent
2.1. Category
Category20 Public
□ Public Administration □ Decentralised representatives of Sovereign States□ International Organisation□ Judicial Institution□ Local Authority□ Implementation Agency□ University/Education□ Research Institute□ Think Tank□ Foundation□ Association□ Media□ Network/Federation□ Professional and/or Industrial
Private
Implementation Agency University/Education Research Institute Think Tank Foundation Association Media Network/Federation Professional and/or Industrial Organisation Trade Union Cultural Organisation Commercial Organisation Other Non State Actor
19 Please choose only one set of values.20 Please specify 1) the Sector to which your organisation belongs, as defined in its statutes (or equivalent document):
Public (established and/or funded by a public body) OR Private (established and/or funded by a private entity); 2) in the appropriate column, the Category to which your organisation belongs (ONE CHOICE ONLY).
2007 56
Organisation□ Trade Union□ Cultural Organisation□ Commercial Organisation
2.2. Sector(s)21
□112 Basic education□113 Secondary education□114 Post-secondary education□121 Health, general□12240 Basic Nutrition □12250 Infectious Disease Control□12261 Health Education□12281 Health Personnel Development□13020 Reproductive Health Care□13040 STD control including HIV/AIDS□14 WATER SUPPLY AND SANITATION□15130 Legal and judicial development□15140 Government administration□15150 Strengthening civil society□15161 Elections□15162 Human Rights□15210 Security system management and reform□15220 Civilian peace-building, conflict prevention and resolution□15230 Post-conflict peace-building (UN)□15240 Reintegration and SALW control□15250 Land mine clearance□15261 Child soldiers (prevention and demobilisation)□16064 Social mitigation of HIV/AIDS□21 TRANSPORT AND STORAGE□220 Communications□22030 Radio/Television/Print Media□22040 Information and communication technology (ICT)□23 ENERGY□24 BANKING AND FINANCIAL SERVICES□25 BUSINESS AND OTHER SERVICES□311 Agriculture□312 Forestry□313 Fishing□321 Industry
21 Please tick the box for each sector your organisation has been active in. The sectors starting with a reference come from the DAC list set up by the OECD.2007 57
□322 Mineral resources and mining□323 Construction□331 Trade policy and regulation□332 Tourism□41 GENERAL ENVIRONMENTAL PROTECTION□42010 Women in development□52 DEVELOPMENTAL FOOD AID/FOOD SECURITY□600 ACTION RELATING TO DEBT□7 HUMANITARIAN AID□72030 Aid To Refugees (In Recipient Country)□730 Reconstruction relief□740 Disaster prevention and preparedness□92010 Support to national NGOs□92020 Support to international NGOs□92030 Support to local and regional NGOs□99820 Promotion of Development Awareness
2.3. Target group(s)
□ All□ Child soldiers□ Children (less than 18 years old)□ Community Based Organisation(s)□ Consumers□ Disabled□ Drug consumers□ Educational organisations (school, universities)□ Elderly people□ Illness affected people (Malaria, Tuberculosis, HIV/AIDS)□ Indigenous peoples□ Local authorities□ Migrants□ Non Governmental Organisations□ Prisoners□ Professional category□ Refugees and displaced□ Research organisations/Researchers□ SME/SMI□ Students□ Urban slum dwellers□ Victims of conflicts/catastrophies□ Women□ Young people□ Other (please specify): ……………………………..
2007 58
2007 59
3. CAPACITY TO MANAGE AND IMPLEMENT ACTIONS
3.1. Experience by Sector (for each sector selected in 2.2.)
Partnerë për Fëmijët, registered in the Albanian Court on December 29, 2006 is the successor organization to the local Albanian organization CCF Shqipëri established in 2001. As such Partnerë për Fëmijët has inherited the staff, the resources and the experience of CCF Shqipëri and considers itself as building upon this experience. Response given for this section refers to the cumulative experience of both organizations. Furthermore, the projects/programmes run have been multisectoral. For example, an early childhood programme intertwines basic education, health and support to local NGOs in the framework of capacity building for the latter. The selection relates to duration and cost of sector specific activities, not necessarily sector specific projects.
SectorYear(s) of Experience
Experience in the last 3 years
Number of Projects
Estimated Amount(in thousand Euros)
112 Basic education □ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
121 Health, general □ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
12240 Basic nutrition □ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
2007 60
SectorYear(s) of Experience
Experience in the last 3 years
Number of Projects
Estimated Amount(in thousand Euros)
12261 Health Education
□ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
15150 Strengthening civil society
□ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
15220 Civilian peace-building, conflict prevention and resolution
□ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
92030 Support to local and regional NGOs
□ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ Less than a year□ 1 year□ 2 years□ 3 years
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
2007 61
3.2. Experience by Geographical area (country or region)
By Geographical area (country or region)
Year(s) of Experience
Number of ProjectsEstimated Amount
(in thousand Euros)
Indicative list of regions
Europe EU Europe non-EU Eastern Europe Central America South America South-East Asia North-East Asia South Asia Central Asia Mediterranean Gulf Countries Eastern Africa Central Africa Western Africa Southern Africa Indian Ocean Caribbean Pacific
Albania
□ Less than 1□ 1 to 3 years□ 4 to 5 years□ 6 to 10 years□ 11 to 20 years□ 20 years +
□ 1 to 5□ 6 to 10□ 11 to 20□ 21 to 50□ 51 to 200□ 200 to 500□ 500+
□ Less than 1□ 1 to 5□ 5 to 20□ 20 to 50□ 50 to 100□ 100 to 300□ 300 to 1.000□ 1000□ Unknown
Cross-reference of experience by Sector and by Geographical area:
Sector(s) (as selected in 2.2)
Geographical area(s) (country or region, as identified previously)
112 Basic education Albania121 Health, general Albania12240 Basic nutrition Albania12261 Health Education Albania15150 Strengthening civil society Albania15220 Civilian peace-building, conflict prevention and resolution
Albania
92030 Support to local and regional NGOs
Albania
2007 62
3.3. Resources
Partnerë për Fëmijët, registered in the Albanian Court on December 29, 2006 is the successor organization to the local Albanian organization CCF Shqipëri established in 2001.For N-2, financial data refer to the grant activity of CCF Shqipëri.
3.3.1 Financial data. Please provide the following information, if applicable, on the basis of the profit and loss account and balance sheet of your organisation
Year Turnover or equivalent
Net earnings or equivalent
Total balance sheet or budget
Shareholders’ equity or
equivalent
Medium and long-term debt
Short-term debt (< 1 year)
N N/A N/A €223.000 N/A N/A N/A
N-1 N/A N/A €331.000 N/A N/A N/A
N-2 N/A N/A €438.574 N/A N/A N/A
3.3.2. Financing Source(s) (please tick the source(s) of the revenues of your organisation and specify the additional information requested)
Year Source Percentage (total for a given year must be equal to
100%)
Number of fee-paying members
(only for source = Member's fees)
N □ EU Commission 43% N/AN □ Member States Public Bodies N/AN □ Third Countries Public Bodies N/AN □ United Nations 43% N/AN □ Other International Organisation(s) 14% N/AN □ Private Sector N/AN □ Member's feesN □ Other (please specify):
……………N/A
N Total 100% N/A
2007 63
Year Source Percentage (total for a given year must be equal to
100%)
Number of fee-paying members (only for source = Member's
fees)
N – 1 □ EU Commission 42% N/AN – 1 □ Member States Public Bodies N/AN – 1 □ Third Countries Public Bodies N/AN – 1 □ United Nations 29% N/AN – 1 □ Other International Organisation(s) 30% N/AN – 1 □ Private Sector N/AN – 1 □ Member’s feesN – 1 □ Other (please specify): N/AN – 1 Total 100% N/AN – 2 □ EU Commission 34% N/AN – 2 □ Member States Public Bodies N/AN – 2 □ Third Countries Public Bodies N/AN – 2 □ United Nations 34% N/AN – 2 □ Other International Organisation(s) 32% N/AN – 2 □ Private Sector N/AN – 2 □ Member's feesN – 2 □ Other (please specify): ………… N/AN – 2 Total 100% N/A
2007 64
3.3.3. Number of staff (full-time equivalent) (please tick one option for each type of staff):
Type of staff Paid Unpaid
HQ Staff: recruited and based in Headquarters (located in Developed Country)
□ < 10
□ > 10 and < 50
□ > 50 and < 100
□ > 100
□ N/A
□ < 10
□ > 10 and < 50
□ > 50 and < 100
□ > 100
□ N/A
Expat Staff: recruited in Headquarters (located in Developed Country) and based in Developing Country
□ < 10
□ > 10 and < 50
□ > 50 and < 100
□ > 100
□ N/A
□ < 10
□ > 10 and < 50
□ > 50 and < 100
□ > 100
□ N/A
Local staff: recruited and based in Developing Country
□ < 10
□ > 10 and < 50
□ > 50 and < 100
□ > 100
□ N/A
□ < 10
□ > 10 and < 50
□ > 50 and < 100
□ > 100
□ N/A
4. LIST OF THE MANAGEMENT BOARD/COMMITTEE OF YOUR ORGANISATION
Name Profession FunctionCountry of Nationality
On the board since
Prof. Nikoleta Mita Psychologist Head of Psychology Department, University of Tirana
Albanian 2006
Mr. Arben Sefgjini Lawyer Director of Court Decisions Execution Office
Albanian 2006
2007 65
Name Profession FunctionCountry of Nationality
On the board since
Mr. Mirdash Hoxha Teacher Director of Regional Directorate of Social Insurance, Kukës
Albanian 2006
Ms. Helen Woolley Social Worker Placement Coordinator
British 2006
Mr. James Donally Development Manager
Democracy Officer
British 2006
2007 66
III. PARTNERS OF THE APPLICANT PARTICIPATING IN THE ACTION
1. DESCRIPTION OF THE PARTNERS
This section must be completed for each partner organisation within the meaning of section 2.1.2 of the Guidelines for Applicants. Any associates as defined in the same section need not be mentioned. You must make as many copies of this table as necessary to create entries for more partners.
Partner 1
EuropeAid ID number:22 DE-2007-DUO-2711437155
Full legal name CCF Kinderhilfswerk e. V.
Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey.
Date of Registration
Legal status23
Official address of Registration24
Country of Registration25/
Nationality 26
Contact person
22 This number is available to an organisation which registers its data in PADOR. For more information and to register, please visit http://ec.europa.eu/europeaid/onlineservices/pador23 E.g. non profit making, governmental body, international organisation24 If not in one of the countries listed in section 2.1.1 of the Guidelines, please justify its location25 For organisations26 For individuals 2007 67
Telephone number: country code + city code + number
Fax number: country code + city code + number
E-mail address
Number of employees
Other relevant resources
Experience of similar actions, in relation to the role in the implementation of the proposed action
EIDHR: Integration and Empowerment of Ethnic Minority Children and Youth in Albania and Serbia (CCF Kinderhilfswerk e.V. (lead)Pomoc Deci (Serbia) and Partnere per Fermilje (Albania) Partners (01/2006 – 12/2008)
IBPP: Partnership for the Improvement of HIV Prevention and Care in the context of Social Work Education in the Ukraine CCF Kinderhilfswerk e.V. , Germany, (lead)CCF Ukraine Partner, (Impact on Health e.V., Germany (Partner), Connect Plus e.V., Germany (Partner), Institute of Applied Research, Development and Further Education (IAF) of the Catholic University of Applied Sciences, Germany (Partner) ( 2004 – 2006)
History of cooperation with the applicant
CCF Kinderhilfswerk and Partnerë për Fëmijët have been working in partnership since 2006, implementing an EIDHR funded project on integration and empowerment of ethnic minority youth including Roma youth in Albania. CCF Kinderhilfswerk’s contribution to this partnership has been tied to strengthening the monitoring and evaluation components, facilitating reporting and consulting on the content of the activities.
Role and involvement in preparing the proposed action
CCF Kinderhilfswerk has been closely involved in the initial development of the project idea and gave feedback on the draft list of activities and the general thrust of the project.
Role and involvement in implementing the proposed action
While CCF Kinderhilfswerk will provide overall feedback on progress during project implementation, it will be specifically involved in two activities which consist in providing training on how the EU treats the minorities. These sessions target both Roma youth and local government.
2007 68
Partner 2
EuropeAid ID number:27 n/a
Full legal name Unioni i Romëve të Shqipërisë Amaro Drom
Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey.
Date of Registration March 4th 1996
Legal status28 Not for profit organization
Official address of Registration29
Rruga: Sulejman Pasha, P. 2, Shk. 3, Kati 3, Tirana, Albania
Country of Registration30/
Nationality 31 Albania
Contact person Skender Veliu
Telephone number: country code + city code + number
+355 4 231391
Fax number: country code + city code + number
+355 4 248925
E-mail address [email protected]
Number of employees Amaro Drom has eight employees, but also depends on volunteer work. In the sites targeted by this project there are 14 volunteers.
Other relevant resources Amaro Drom is a membership organization (close to 50 members) that has national coverage. It has its headquarters office in Tirana, a vehicle, six computers, desks and chairs. Its activity in the other
27 This number is available to an organisation which registers its data in PADOR. For more information and to register, please visit http://ec.europa.eu/europeaid/onlineservices/pador28 E.g. non profit making, governmental body, international organisation29 If not in one of the countries listed in section 2.1.1 of the Guidelines, please justify its location30 For organisations31 For individuals 2007 69
areas in Albania is run through seven community centres and local boards (up to five people).
Experience of similar actions, in relation to the role in the implementation of the proposed action
The mission of Partner is protection of the identity and rights of Roma community in Albania through training and education of Roma community; improvement of social and economic conditions; and Integration of the community especially Roma youth in the Albanian society. To achieve this, Amaro Drom has worked with UNICEF, Terre des Hommes, Spolu International Foundation, Netherlands, Interantional Group For Minority Rights, London, Central and Local Albanian government and Tirana University, among other donors and partners.
History of cooperation with the applicant
The applicant has consulted Amaro Drom on Applicant’s brand programme of early childhood education and provided feedback on fundraising for such programme. Amaro Drom was a participant in training and community workshops within the CARDS project on Cooperation, Integration and Community Empowerment of Ethnic Minority Groups in Albania and Serbia
Role and involvement in preparing the proposed action
Partner was consulted on the original idea and when the list of activities was drafted. Partner gave constructive feedback on project sites in Albania and activities to be had in those areas.
Role and involvement in implementing the proposed action
Amaro Drom will be the implementing partner in Albania in the districts of Kucove and Lezhe. Its staff will, at the same time be beneficiary to the training sessions offered through the proposed project.
Partner 3
EuropeAid ID number:32 n/a
Full legal name Rini Tolerante [Tolerant Youth]
Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey.
Date of Registration Rini Tolerante was founded in 2001, but registered in the Dibra Court on 15.03.2002, decision number 02/02
Legal status33 Not for profit organization
32 This number is available to an organisation which registers its data in PADOR. For more information and to register, please visit http://ec.europa.eu/europeaid/onlineservices/pador2007 70
Official address of Registration34
Rruga 8-te Shtatori p.n. 1250 DiberFYROM
Country of Registration35/ Nationality 36 Former Yugoslav Republic of Macedonia
Contact person Fisnik Saraci
Telephone number: country code + city code + number
++38946835132
Fax number: country code + city code + number
++38946838000
E-mail address [email protected]
Number of employees There is five core staff trained on project management that are employed based on projects. The organization has a staff of experts that it mobilizes according to project needs including 10 lawyers, 4 economists, two social workers, a sociologist, five psychologists, and two journalists. There are close to 180 volunteers that are engaged in project activities per need.
Other relevant resources Rini Tolerante has an office space housing five computers, phone lines, desks and chairs.
Experience of similar actions, in relation to the role in the implementation of the proposed action
Rini Tolerante has been managing youth related projects in the past five years. Funded by a varied pool of donors, including the Open Society Foundation Macedonia – Soros, Agency for Youth and Sports of the Republic of Macedonia, Diber e Madhe Commune, Directorate for Youth and Sports of the Council of Europe, Balkan Children and Youth Foundation, USAID, UNDP and private businesses they have implemented projects in: engaging youth in decision-making processes, education and employment initiatives, writing local youth strategies and multi-ethnic youth initiatives.
History of cooperation with the applicant
This is the first partnership initiative the Applicant and Rini Tolerante embark on. Because of its direct experience with youth in Macedonia including minority youth, Rini Tolerante was approached earlier in the year. The partner has expressed a keen interest in developing joint programmes between Albania and
33 E.g. non profit making, governmental body, international organisation34 If not in one of the countries listed in section 2.1.1 of the Guidelines, please justify its location35 For organisations36 For individuals 2007 71
Macedonia, and having its capacities strengthened especially in donor reporting and fundraising.
Role and involvement in preparing the proposed action
Partner was initially introduced to the idea and then, the proposed activities and methodology were formalized. Rini Tolerante has been involved in all the steps of proposal writing by providing feedback and comments on the previous drafts and all relevant information related to Roma youth and local government work in Diber e Madhe and Macedonia.
Role and involvement in implementing the proposed action
Rini Tolerante will be the implementing partner in Macedonia. While they will be direct beneficiaries of initial training organized through the applicant, they will carry out all activities in Diber e Madhe.
Partner 4
EuropeAid ID number:37 n/a
Full legal name Asociacioni për Trajnime, Hulumtime dhe Advokime Sociale [Association for Social Training, Research and Advocacy] – ASTRA
Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey.
Date of Registration 8 September 2003
Legal status38 Not for profit organization
Official address of Registration39
Rr .Mark Dizdari, D6, Hyr. III, nr. 2, Ulpiana - Prishtinë, Kosovë
37 This number is available to an organisation which registers its data in PADOR. For more information and to register, please visit http://ec.europa.eu/europeaid/onlineservices/pador38 E.g. non profit making, governmental body, international organisation39 If not in one of the countries listed in section 2.1.1 of the Guidelines, please justify its location2007 72
Country of Registration40/
Nationality 41 Kosovo
Contact person Gani Lluga
Telephone number: country code + city code + number
Tel: +377 44 344 399Tel: +381 38 540 686
Fax number: country code + city code + number
n/a
E-mail address [email protected]; [email protected]
Number of employees ASTRA employs four full time staff
Other relevant resources ASTRA has its office in Prishtina. The office is equipped with three computers, desks, chairs. It has internet connection and communication capacities via telephone. A vehicle covers operational needs in Prishtine and in the project areas.
Experience of similar actions, in relation to the role in the implementation of the proposed action
Funded primarily through Save the Children, UNICEF and ILO, ASTRA has worked closely with the Department of Social Services in the Ministry of Labour and Social Welfare, the local government and NGOs in Prizren, Kaçanik and Fushë Kosova to build their capacities in the fields of social work practice and organizational management for social services providers; training, advice, and consultancy regarding social work, social policy, and social welfare; research of current social issues and phenomena; supportive social services in situations where gaps in social services have been identified; organizing and facilitating forums on preventive actions regarding various social issues that Kosovo society faces today. They have also worked with the children of Roma, Ashkali and Egyptian communities to involve them in the education process in the municipalities of Fushe Kosova and Obiliq.
History of cooperation with the applicant
This is the first partnership initiative the Applicant and ASTRA embark on. ASTRA was identified as the most appropriate partner for this initiative in an assessment visit Applicant undertook in Prishtina earlier in the year. The partner has expressed a keen interest in developing joint programmes between Albania and Kosovo, and having its capacities strengthened especially in donor reporting and fundraising.
Role and involvement in Presentation of ASTRA’s work gave the initial spur of the proposed
40 For organisations41 For individuals 2007 73
preparing the proposed action
initiative. After an informal discussion, the proposed activities and methodology were formalized. ASTRA has been involved in all the steps of proposal writing by providing feedback and comments on the previous drafts and all relevant information related to Roma youth and local government work in Kosovo.
Role and involvement in implementing the proposed action
ASTRA will be the implementing partner in Kosovo. While they will be direct beneficiaries of initial training organized through the applicant, they will carry out all activities in Fushe Kosove.
Important: This application form must be accompanied by a signed and dated partnership statement from each partner, in accordance with the model provided.
2007 74
2. PARTNERSHIP STATEMENT
A partnership is a relationship of substance between two or more organisations involving shared responsibilities in undertaking the action funded by the European Commission. To ensure that the action runs smoothly, the Contracting Authority requires all partners to acknowledge this by agreeing to the principles of good partnership practice set out below.
1. All partners must have read the application form and understood what their role in the action will be before the application is submitted to the Contracting Authority.
2. All partners must have read the standard grant contract and understood what their respective obligations under the contract will be if the grant is awarded. They authorise the lead applicant to sign the contract with the Contracting Authority and represent them in all dealings with the Contracting Authority in the context of the action's implementation.
3. The applicant must consult with his partners regularly and keep them fully informed of the progress of the action.
4. All partners must receive copies of the reports - narrative and financial - made to the Contracting Authority.
5. Proposals for substantial changes to the action (e.g. activities, partners, etc.) should be agreed by the partners before being submitted to the Contracting Authority. Where no such agreement can be reached, the applicant must indicate this when submitting changes for approval to the Contracting Authority.
6. Where the Beneficiary does not have his headquarters in the country where the action is implemented, the partners must agree before the end of the action, on an equitable distribution of equipment, vehicles and supplies for the action purchased with the EU grant among local partners or the final beneficiaries of the action.
I have read and approved the contents of the proposal submitted to the Contracting Authority. I undertake to comply with the principles of good partnership practice.
Name:
Organisation:
Position:
Signature:
2007
74
Date and place:
2007 75
V. CHECKLIST
PUBLICATION REFERENCE: EUROPEAIDTITLE: Support to Civil Society Dialogue – "People to People Actions": Consolidating Partnership between Civil Society Organisations and
Public Authorities for Raising Minority Rights in the RegionBUDGET LINE: B2006-22.050100
ADMINISTRATIVE DATA
Name of the Applicant Partnerë për Fëmijët
EuropeAid ID number AL-2007-EDD-2711624538
Nationality42/Country43 and date of registration
Albania, 29 December 2006
The organization was formerly known as CCF Shqiperi, in existence in Albania from 2001.
Legal Entity File number44 6000213964
Legal status45 Non profit making
Partner 1 Name/EuropeAid ID number: CCF Kinderhilfswerk, DE-2007-DUO-2711437155
Nationality/Country of registration: Germany
Legal status: Non profit making
Partner 2 Name/EuropeAid ID number: Unioni i Romëve të Shqipërisë [Roma Union of Albania] Amaro Drom
Nationality/Country of registration: Albania
Legal status: Non profit making
42 For individuals43 For organisations44 If the applicant has already signed a contract with the European Commission45 E.g. non profit making, governmental body, international organisation…
200774
Partner 3 Name/EuropeAid ID number: Rini Tolerante [Tolerant Youth]
Nationality/Country of registration: Former Yugoslav Republic of Macedonia
Legal status: Non profit making
Partner 4 Name/EuropeAid ID number: Asociacioni për Trajnime, Hulumtime dhe Advokime Sociale [Association for Social Training, Research and Advocacy] - ASTRA
Nationality/Country of registration: Kosovo
Legal status: Non profit making
2007 75
2007
BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING COMPONENTS IS COMPLETE AND RESPECTS THE FOLLOWING CRITERIA :
To be filled in by the applicant
Title of the Proposal: Preparing future Roma youth leaders through a cross-border youth in government project in Albania, Kosovo and Macedonia
Yes No
1. The correct grant application form, published for this call for proposals, has been used X
2. The proposal is typed and is in English X
3. One original and 4 copy (ies) are included X
4. An electronic version of the proposal (CD-Rom) is enclosed X
5. Each partner has completed and signed a partnership statement and the statements are included. X
6. The budget is presented in the format requested, is expressed in € and is enclosed X
7. The logical framework has been completed and is enclosed X
8. The duration of the action is equal to or lower than 24 months (the maximum allowed) X
9. The duration of the action is equal to or higher than 18 months (the minimum allowed) X
10. The requested contribution is equal to or higher than 200.000 EURO (the minimum allowed) X
11. The requested contribution is equal to or lower than 300.000 EURO (the maximum allowed) X
12. The requested contribution is equal to or higher than 65 % of the total eligible costs (minimum percentage required)
X
13. The requested contribution is equal to or lower than 80 % of the total eligible costs (maximum percentage allowed)
X
14. The Declaration by the applicant has been filled in and has been signed X
76
VI. DECLARATION BY THE APPLICANT
The applicant, represented by the undersigned, being the authorised signatory of the applicant, including every partner, hereby declares that
the applicant has the sources of financing and professional competence and qualifications specified in section 2 of the Guidelines for Applicants;
the applicant undertakes to comply with the obligations foreseen in the partnership statement of the grant application form and with the principles of good partnership practice;
the applicant is directly responsible for the preparation, management and implementation of the action with its partners and is not acting as an intermediary;
the applicant and its partners are not in any of the situations excluding them from participating in contracts which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions (available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/index_en.htm. Furthermore, it is recognised and accepted that if we participate in spite of being in any of these situations, we may be excluded from other procedures in accordance with section 2.3.5 of the Practical Guide;
if selected, the applicant is in a position to deliver immediately, upon request, the supporting documents stipulated under section 2.4 of the Guidelines for Applicants.;
the applicant and each partner (if any) are eligible in accordance with the criteria set out under sections 2.1.1 and 2.1.2 of the Guidelines for Applicants;
if recommended to be awarded a grant, the applicant accepts the contractual conditions as laid down in the Standard Contract annexed to the Guidelines for Applicants (annex F);
the applicant and its partners are aware that, for the purposes of safeguarding the financial interests of the Communities, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office. The following grant applications have been submitted (or are about to be submitted) to the European Institutions, the European Development Fund and the EU Member States in the current year:
None as of at the time of this application
The applicant is fully aware of the obligation to inform without delay the Contracting Authority to which this application is submitted if the same application for funding made to other European Commission departments or Community institutions has been approved by them after the submission of this grant application.
Signed on behalf of the applicant:2007 77
Name Ingrid Jones
Signature
Position Director
Date February 28, 2008
2007 78
VII. ASSESSMENT GRID(to be used by the Contracting Authority)
YES NO
STEP 1: OPENING SESSION AND ADMINISTRATIVE CHECK1. The Deadline has been respected2. The Application form satisfied all the criteria mentioned in the Checklist (Section V of Part B of the Grant application form).The administrative verification has been conducted by: Date:DECISION 1: The Committee has recommended the Concept Note for Evaluation after having passed the Administrative check.STEP 2 : EVALUATION OF THE CONCEPT NOTEDECISION 2: The Committee has approved the Concept Note and decided to proceed with the evaluation of the full proposal after having pre-selected the best Concept Notes.The evaluation of the Concept Note has been conducted by: Date: STEP 3: EVALUATION OF THE FULL APPLICATION FORMDECISION 3: A. The Committee has recommended the proposal for Eligibility verification after having been provisionally selected within the top ranked scored proposals within the available financial envelope.B. The Committee has recommended the proposal for Eligibility verification after having been put on the reserve list according to the top ranked scored proposals The verification of the proposal has been conducted by: Date: STEP 4: ELIGIBILITY VERIFICATION
3. The supporting documents listed hereunder, submitted according to the Guidelines (Section 2.4), satisfied all the eligibility criteria of the applicant and its partner(s) (if any)
a. The applicant's statutes
b. The statutes or articles of association of all partners
c. The applicant's external audit report (if applicable)
<to be inserted when the Contracting Authority is the European Commission> d. The Legal Entity File (see annex D of the Guidelines for Applicants) is duly completed and signed by the applicant and is accompanied by the justifying documents requested.
<to be inserted when the Contracting Authority is the European Commission> e. A Financial Identification form (see annex E of the Guidelines for Applicants).
2007 79
f. Copy of the applicant’s latest accounts.
The assessment of the eligibility has been conducted by: Date:DECISION 4: The Committee has selected the proposal for funding after having verified its eligibility according to the criteria stipulated in the Guidelines.
2007 80