PARCC / CMAS

PearsonAccess Next Trainingfor SACs

Roles and Responsibilities

DISTRICT:◦ District Assessment Coordinator (DAC / LEA or LTC)

Eric Mason, Director of Assessment 520-2414◦ Student Enrollment Coordinator (Data)

Pauline Stinchcomb 520-2063◦ PearsonAccess Support (Data)

Gina Daugherty 520-2260◦ District Technology Coordinator (DTC)

Melissa Smead & Dan Boltjes 520-2207/520-2974◦ Accommodations Specialist

Gerri Olvey 520-2148 SCHOOL:

◦ School Assessment Coordinator (SAC / STC) - SAC◦ School Technology Coordinator (STC) - LTE◦ Test Administrators (TA / TA)

Key Personnel

EDSS Hotline 520-2080◦ For PearsonAccess Next support

Help Desk 520-2211◦ For Technical support including resolution of error

codes

Do NOT contact Pearson support directly. Allow EDSS or Technology Services to initiate, track, and follow-up when Pearson support is needed.

Support Hotlines

http://co.pearsonaccessnext.com

SIGN IN screen

Home ScreenTest Name User Info

Find tasks under> Setup: prior to testing> Testing: during testing> Reports: after testing

Organization

General Navigation – Go Home

To go back to the home screen from anywhere in the system, click on the logo in the upper left corner of your screen.

Create Users – One at a time

1. Select Setup, then Users

2. Choose the Create/Edit task

3. Select Start4. Role: Test

Administrator5. Username: long email

address – all lowercase (first.last@d11.org)

6. Active Begin Date: today

7. Active End Date: 6/1/15

8. Select Create

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Create Users – in bulkFrom the PearsonAccess Next launch screen or home screen

1. Select Support, then Documentation

2. Open the User File Field Definitions for detailed field descriptions and formatting (see the last 5 pages).

3. Open and Save the User File Sample Layout which is a template for loading users in bulk.1. Yes, you want to save this file as a CSV.

4. After entering all of your users, save as a CSV and follow the directions on the next slide to import your user file.

NOTE: You will find your authorized organization id in the upper right corner of the home screen

Create Users – in bulk

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1. Select Setup, then Import / Export Data

2. Select the Start dropdown and select All Tasks

3. Type*: User Import4. Browse and select

your file5. Select Process6. Select the View File

Details Tab to check for errors

• Start with your 4 digit state school code (found in the upper right corner – last 4 digits)

• Include the grade level and subject• Finish with the teacher’s name or testing location• Add a session number if needed

• Examples:• 1340 Gr4 ELA Jones• 1340 Gr2 Math Lab5-1• 1340 Gr2 Math Lab5-2• 2202 Alg1 Glass Lab

Naming Test SessionsSession Names: Be specific and descriptive to avoid confusion.

Creating Test Sessions1. Select Testing, then Sessions2. Click the dropdown arrow beside the Start

button3. Select All Tasks

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Creating Test Sessions

1. Fill in all required information** Start Date: for planning purposes, the test will NOT auto-start.

2. We will add students later.3. Select Create4. Create several sessions before moving on.

Defaulted to no and unchangeable

Main

Only your caching computer will appear

**

Selecting a Test Session1. Go Home2. Select Testing, then Sessions3. Search for your session or use the dropdown

arrow beside the Search button to Show all results.

4. Select the checkbox for the desired session(s); the checkbox on the header row will select all sessions.

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Adding or Moving Students in Sessions

After selecting your session(s)1. Click Go to Students in Sessions2. Choose a session, or use Combined View to select all

sessions

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Adding or Moving Students in Sessions

3. Choose the student(s) you want to add or move; select the checkbox on the top row to choose all students

4. Click the Start down arrow and select All Tasks

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Adding StudentsAfter following the directions on the “Adding or Moving Student in Sessions” slides, you will be able to change sessions by Adding students to, Removing students from, or Moving students between session.

To Add students: 1. Select the Add Students to Sessions tab2. Choose a session3. Search for a student or all students4. Checkmark the students you want to add5. Select Add

Moving StudentsAfter following the directions on “Adding or Moving Student in Sessions” slides, you will be able to change sessions by Adding students to, Removing students from, or Moving students between session.

To Move students: 1. Select the Move Students between Sessions tab2. Choose a test3. Choose both sessions impacted (move from + move

to)4. Select the checkmark for the session the student

should be moved to.5. Select Move

Removing StudentsIt should be unusual to remove a student from a session as every student should be assigned to a session. It is much more likely that you will Move students.

To Remove students: 1. Select the Remove Students from Sessions tab2. Checkmark the students you want to remove3. Select Remove

Working with Test SessionsVerifying ALL students have been

assigned

1. Go Home2. Follow the directions on the “Adding or Moving Students in

Sessions” slides1. Select all test sessions (combined view)2. Select all students (use checkbox in header row)

3. Attempt to add students to a session4. Repeat for each grade level/ELA combination and each

math course

Check EVERY type of testing session. For Example: 3rd ELA, 4th ELA, 3rd Math, 5th Math, Alg1, Geometry, etc.

Prepare for TestingDay Before Testing Tasks

1. Check for students not assigned to a Test Session

2. Print Student Authorization Tickets for each Test Session

3. Print Seal Codes for each Test Session

4. Proctor Cache test content for each Test Session

Prepare for TestingPrint Student Authorization Tickets

1. Go to Testing > Students in Sessions2. Choose a Test Session by typing any part of the session

name in the rectangle below Session List3. Select the Download Resources drop down followed

by Student Testing Tickets 4. The system is currently printing only one student per

page, this may be updated later.5. Type Ctrl-P to print6. Close the window

**Reminder: Secure Material

Prepare for TestingSample Student Testing Ticket

Prepare for TestingPrint Seal Codes

Seal codes are used to open sealed test units. The number of Seal Codes you will use is determined by the number of sealed units in the test. You must use the Seal Codes in the exact order in which they are listed. Extra Seal Codes may be ignored.

1. Go to Testing > Students in Sessions > Download Resources > Seal Codes

**Reminder: Secure Material

Prepare for TestingProctor Cache Test Content

Proctor caching downloads the test content from Pearson to the caching computer in your building. This allows test content to be loaded faster during testing and enables testing to continue if internet connection is lost.

Proctor caching must be done prior to testing. Do NOT proctor cache for a different content area while students are testing.

Updates may be made to some forms prior to the test window opening, so don’t cache too early.

Prepare for TestingProctor Cache Test Content

Good News! You can cache all of your test sessions at the same time.

Ugh! There is no way to tell if you have proctor cached a test session, so keep track of sessions as you cache them if you choose not to cache in bulk. When in doubt, cache again.

Prepare for TestingProctor Cache Test Content – In Bulk

1. Select Testing, then Sessions2. Search for and select all Test

Sessions3. Go to Students in Sessions4. Choose Combined View5. Select Update Cache, then

Precache

Prepare for TestingProctor Cache Test Content – in Bulk

Select Precache to begin caching

Prepare for TestingProctor Cache Test Content – One at a

time1. Select Testing, then Sessions2. Search for and select all Test Sessions3. Go to Students in Sessions4. Choose the session you want to cache5. Select Update Cache, then Precache

Prepare for TestingGetting a Session Roster

Important Session Roster Notes: • This report does NOT tell you have if you have students

not assigned to Sessions• The Form column will be populated during proctor

caching.

GETTING YOUR ROSTER1. Select Reports > Operational Reports2. Check “Online Testing” under Report Categories3. Choose Session Roster4. Filter by test if desired5. Select Display Report to view or Download to CSV to

open in Excel.

During TestingMonitoring Test Sessions

Selecting your test session(s)1. Select Testing, then Sessions2. Search for your session or Show all results.

• Filtering by test may speed up the search.3. Select the checkbox for the desired session(s)

Finding the student(s) you want to monitor4. Click Go to Students in Sessions5. Choose a session, or use Combined View to select all

sessions

Status Description

Ready The student has not yet started the test.

Active • The student has logged in and started the test.• If a test is in this status and the student needs to log in

again, you need to Resume the test.

During TestingMonitoring Test Sessions

Status Description

Exited • All students should be in this status after completing a test unit if they have exited the section successfully.

• The student has exited TestNav but has not submitted test responses. (Student cannot resume testing unless resumed by a test administrator).

Resumed The student has been authorized to resume the test. Resume a test when a student exits a test, intentionally or unintentionally, before finishing the all units of the test, and you want the student to continue the same test.

Resumed-Uploaded

The student has been authorized to resume the test, and any responses saved locally can be uploaded when the student is ready to continue testing. The student will be prompted to get assistance from the test administrator to upload saved responses.

Completed The test has been submitted by the student through TestNav and the data has been processed. All units of the test should be complete if in this status.

Marked Complete

Will NOT be used in Colorado for PARCC testing.

During TestingMonitoring Completion Rate

The Student Test Counts Report may be used to determine the number of students who have completed each test.1. Select Reports > Operational Reports2. Check “Students and Registrations” under Report

Categories3. Choose Student Test Counts4. Filter by test if desired5. Select Display Report to view or Download to CSV to

open in Excel.

Current assumptions: In Progress = Active or ExitedCompleted = Completed/Submitted

Run a final report prior to stopping test sessions for students who did not test.

During Testing Moving Absent Students

Moving absent students to make-up Test Sessions is NOT required

PROSIt makes tracking make-up students easier.

CONSStudents moved to a new Test Session will need a new Student Testing Ticket.

See previous slide on Moving Students

During TestingNon-Tested Students

Students who were absent or not tested (did not access any part of the test):

Computer Based Testing: Do NOT mark test complete

Awaiting directions about this process from CDE.

After Final Unit CompletionStopping a Test Session

• WARNING: The Stop button will replace the Start button and will be present on the Students in Sessions screen throughout testing. Be sure your TAs know that stopping a session is a SAC responsibility!

• You should not STOP a Test Session until all units have been completed.

• Stopping a test session is not required until the end of the test window. SACs may prefer to stop test sessions earlier for increased test security.

• All students must be in COMPLETED status, so you must move students who did not test to a make-up group before you can stop the test.

• You may also need to remove any “Ready” students from the session. TBD – Awaiting direction from CDE.

After All Units Have Been Completed

Stopping a Test Session• Add your Session to the Session List by typing any part of the session name.

• Press the Red STOP button

End of Test WindowStopping ALL Test Sessions

At the end of the testing window ALL Test Sessions will need to be stopped.

1. Select all Test Sessions2. Go to Students in Session3. Session List: Combined View4. Select Stop All Sessions

General Navigation – System Layout

NOTE: When viewing data in Pearson, you may want to see more than 25 rows. Why? When you select ALL students or test sessions by choosing the header row checkbox it will select only students in the current view.

General Navigation – System Layout

To search, you can:• Search for all results by selecting Show all results

General Navigation – Perform Tasks1. Search for the person or test session or other object on which the task

will be performed. Use the dropdown arrow on the Search button to “select all” items.

2. Select the object(s) on which the task will be performed. You may select the checkbox in the header row to select all objects on the page (repeat for other pages as needed)

3. Select the dropdown arrow on the Start button and choose All Tasks

4. Filter the search results (optional)

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General Navigation – Perform Tasks

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SAC FAQs

Is John Doe registered for the test?

1. Go to Setup > Students2. Enter all or part of the student’s last name

What NOT to do:• Do not use a student’s preferred name. The last name in Q is

the last name in Pearson.• Do not use a student’s first name.

How do I invalidate a test?

• At the completion of testing send one email to the EDSS Student Enrollment Coordinator. Provide a brief explanation for each student who was unable to begin or complete testing.

• Awaiting information from the CDE.

SAC FAQs

Where do I find the PARCC practice test?

http://parcc.pearson.com/practice-tests/