riverside county transportation commission...riverside county transportation commission workshop...

RIVERSIDE COUNTY TRANSPORTATION COMMISSION www.rctc.org

WORKSHOP AGENDA* *Actions may be taken on any item listed on the agenda

January 30 – 31, 2020

Hilton Palm Springs 400 E Tahquitz Canyon Way

Palm Springs, CA 92262

In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission’s website, www.rctc.org.

In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need special assistance to participate in a Commission meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting.

The start times listed on the agenda are approximate and are included for guidance only. Agenda items may be taken out of the order listed on the agenda.

THURSDAY, JANUARY 30, 2020

PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous minutes or less. The Commission may, either at the direction of the Chair or by majority vote of the Commission, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Also, the Commission may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items.

Under the Brown Act, the Commission should not take action on or discuss matters raised during public comment portion of the agenda that are not listed on the agenda. Commission members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration.

1:00 p.m. – 2:00 p.m. COMMISSION ROUNDTABLE – 2020 WHAT NEEDS OUR ATTENTION? Ben J. Benoit, Chair All Commissioners

2:00 p.m. – 2:40 p.m. PREVIEW OF DEBT REFINANCING OPPORTUNITIES Theresia Trevino, Chief Financial Officer

2:40 p.m. – 3:00 p.m. BREAK

http://www.rctc.org/

Commission Workshop Agenda January 30-31, 2020

3:00 p.m. – 4:00 p.m. RCTC AT WORK: PANEL DISCUSSION Moderated by Cheryl Donahue, Public Affairs Manager Stephanie Blanco, Capital Projects Manager Jennifer Crosson, Toll Operations Manager Mark Lancaster, Capital Projects Manager David Lewis, Capital Projects Manager Bryce Johnston, Capital Projects Manager David Thomas, Toll Project Manager

4:00 p.m. – 5:00 p.m. LEGISLATIVE PANEL – WHAT’S HAPPENING IN WASHINGTON, D.C. AND SACRAMENTO?

Panel Moderated by David Knudsen, Legislative Affairs Manager Mark Watts Kathy Ruffalo Cliff Madison

5:00 p.m. – 5:15 p.m. WRAP UP AND NEXT STEPS Anne Mayer, Executive Director

5:15 p.m. – 6:00 p.m. BREAK

6:00 p.m. DINNER

6:30 p.m. PRESENTATIONS ON SUNLINE AND NEW TECHNOLOGY Lauren Skiver, CEO/General Manager SunLine Transit Agency

7:00 p.m. ADJOURNMENT

The workshop will continue at 8:30 a.m., Friday, January 31, 400 E Tahquitz Canyon Way, Palm Springs, California

FRIDAY, JANUARY 31, 2020

7:30 a.m. – 8:30 a.m. BREAKFAST

8:30 a.m. –9:00 a.m. COMMISSION MEETING (SEE SEPARATE AGENDA)

9:00 a.m. – 10:00 a.m. SB 743 – VMT – THE FUTURE IN CALIFORNIA IS CHANGING Charity Schiller, Best Best & Krieger, LLP

10:00 a.m. – 10:15 a.m. BREAK

10:15 a.m. – 10:45 a.m. ZERO FATALITIES TASK FORCE RECOMMENDATIONS Commissioner Lisa Middleton

10:45 a.m. – 11:15 a.m. HIGHWAY TECHNOLOGY UPDATE (AGENDA ITEM ATTACHED) Darren Henderson, WSP This item is for the Commission to receive and discuss information on the use of technology for traffic relief strategies.

11:15 a.m. – 11:30 a.m. UPDATE ON PUBLIC ENGAGEMENT FOR TRAFFIC RELIEF PLAN (AGENDA ITEM ATTACHED)

Aaron Hake, External Affairs Director This item is for the Commission to receive information regarding recent and upcoming public engagement for the Draft Traffic Relief Plan.

11:30 a.m. – 11:45 a.m. RECAP AND FINAL THOUGHTS Chair Ben J. Benoit Anne Mayer, Executive Director

Commission Workshop Agenda January 30-31, 2020 Page 2

11:45 a.m. PUBLIC COMMENTS ADJOURNMENT RULES FOR PUBLIC COMMENTS ON AGENDA AND NON AGENDA ITEMS. Each individual speaker is limited to speak three (3) continuous minutes or less. The Commission may, either at the direction of the Chair or by majority vote of the Commission, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Also, the Commission may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Commission should not take action on or discuss matters raised during public comment portion of the agenda that are not listed on the agenda. Commission members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration.

RIVERSIDE COUNTY TRANSPORTATION COMMISSION

DATE: January 31, 2020

TO: Riverside County Transportation Commission

FROM Marlin Feenstra, Project Delivery director

THROUGH: Anne Mayer, Executive Director

SUBJECT: Highway Technology Update

This item is for the Commission to receive and discuss information on the use of technology for traffic relief strategies.

BACKGROUND INFORMATION:

In November of 2019 staff presented to the Traffic Relief Strategy Committee information about technology-based strategies used by various agencies around the world to manage traffic (as seen in the photographic examples below), in order to reduce congestion, reduce pollution, increase safety, and improve the quality of commutes. This presentation by Darren Henderson of WSP will build on that introduction.

Example of lane control sign from the U.K. Example of lane control sign from Contra Costa County, CA




FROM Aaron Hake, External Affairs Director


SUBJECT: Public Engagement Update for Draft Traffic Relief Plan

This item is for the Commission to receive information regarding recent and upcoming public engagement for the Draft Traffic Relief Plan.

BACKGROUND INFORMATION:

Following the Commission’s approval of the Draft Traffic Relief Plan (draft Plan) for public review and comment on January 8, 2020, Commission staff initiated public engagement activities as authorized by the Commission. Initial results from these engagement activities are arriving. RCTC will present interim metrics to the Traffic Relief Strategy Committee from February through May 2020 and a final public engagement report to the Commission by June 2020. This item is a brief status report on general engagement trends.

At the time of agenda publication, the following has occurred:

• Members of the public submitted more than 1,900 surveys through trafficreliefplan.org.• There have been more than 12,500 visits to trafficreliefplan.org.• RCTC social media accounts have served ads to over 260,000 county residents

encouraging them to learn more about the draft Plan, read the draft Plan itself, andprovide feedback.

• Riverside County residents began to hear ads requesting public input on the draft Plan viastreaming radio services.

• The Press-Enterprise, Desert Sun, and several local versions of the Patch news websitehave published articles about the draft Plan.

• The draft Plan is available in Spanish at trafficreliefplan.org.• RCTC staff has received requests for presentations from the cities of La Quinta and Norco,

the California Desert Association of Realtors, and several transportation industryorganizations.

• RCTC staff presented the draft Plan and other transportation updates to the Riverside CityCouncil and staff of the Morongo Band of Mission Indians at their request.

Through June 10, 2020, public engagement efforts will continue and increase in reach pursuant to the enhanced public engagement program authorized by the Commission in 2019. As stated by Commissioners in prior meetings, engagement efforts are intended to educate and engage

residents of Riverside County regarding their transportation needs and soliciting their input on the draft Plan that the Commission has developed and will consider adopting in mid-2020. Commissioners are invited to refer staff to organizations and individuals within their communities who would benefit from a presentation of the draft Plan.

Comments are welcomed by the Commission. If you wish to provide comments to the Commission, please complete and submit a Speaker Card to the Clerk of the Board.

MEETING AGENDATIME/DATE: 8:30 a.m. / Friday, January 31, 2020

LOCATION: HILTON PALM SPRINGS 400 E Tahquitz Canyon Way Palm Springs, CA 92262

COMMISSIONERS

Chair – Ben J. Benoit Vice Chair – Jan Harnik

Second Vice Chair – V. Manuel Perez

Kevin Jeffries, County of Riverside, District 1 Karen Spiegel, County of Riverside, District 2 Chuck Washington, County of Riverside, District 3 V. Manuel Perez, County of Riverside, District 4 Jeff Hewitt, County of Riverside, District 5 Art Welch / Daniela Andrade, City of Banning Lloyd White / Julio Martinez, City of Beaumont Joseph DeConinck / Johnny Rodriguez, City of Blythe Larry Smith / Linda Molina, City of Calimesa Randall Bonner / Jeremy Smith, City of Canyon Lake Raymond Gregory / Mark Carnevale, City of Cathedral City Steven Hernandez / Megan Beaman Jacinto, City of Coachella Wes Speake / Jim Steiner, City of Corona Scott Matas / Russell Betts, City of Desert Hot Springs Clint Lorimore / Todd Rigby, City of Eastvale Linda Krupa / Russ Brown, City of Hemet Dana Reed / Kimberly Muzik, City of Indian Wells

Waymond Fermon / Oscar Ortiz, City of Indio Brian Berkson / Chris Barajas, City of Jurupa Valley Kathleen Fitzpatrick / Robert Radi, City of La Quinta Bob Magee / Natasha Johnson, City of Lake Elsinore Bill Zimmerman / Dean Deines, City of Menifee Yxstain Gutierrez / Carla Thornton, City of Moreno Valley Scott Vinton / To Be Appointed, City of Murrieta Berwin Hanna / Ted Hoffman, City of Norco Jan Harnik / Kathleen Kelly, City of Palm Desert Lisa Middleton / Dennis Woods, City of Palm Springs Michael M. Vargas / Rita Rogers, City of Perris Ted Weill / Charles Townsend, City of Rancho Mirage Rusty Bailey / Andy Melendrez, City of Riverside Andrew Kotyuk / Russ Utz, City of San Jacinto Michael S. Naggar / Maryann Edwards, City of Temecula Ben J. Benoit / Joseph Morabito, City of Wildomar Mike Beauchamp, Governor’s Appointee Caltrans District 8

RIVERSIDE COUNTY TRANSPORTATION COMMISSION www.rctc.org

MEETING AGENDA *Actions may be taken on any item listed on the agenda

8:30 a.m. Friday, January 31, 2020

Hilton Palm Springs 400 E Tahquitz Canyon Way

Palm Springs, California

In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission’s website, www.rctc.org.

In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a Commission meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. PUBLIC COMMENTS – Each individual speaker is limited to speak three (3) continuous minutes or less.The Commission may, either at the direction of the Chair or by majority vote of the Commission, waivethis three minute time limitation. Depending on the number of items on the Agenda and the number ofspeakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuousminutes. In addition, the maximum time for public comment for any individual item or topic is thirty(30) minutes. Also, the Commission may terminate public comments if such comments becomerepetitious. Speakers may not yield their time to others without the consent of the Chair. Any writtendocuments to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items.

Under the Brown Act, the Commission should not take action on or discuss matters raised during publiccomment portion of the agenda that are not listed on the agenda. Commission members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration.

Riverside County Transportation Commission Agenda January 31, 2020 Page 2

5. ADDITIONS / REVISIONS – The Commission may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Commission subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Commission. If there are less than 2/3 of the Commission members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.

6. ADDITIONAL AWARDS FISCAL YEAR 2019/20 SB 821 BICYCLE AND PEDESTRIAN FACILITIES

PROGRAM FUNDING RECOMMENDATIONS Page 1 Overview This item is for the Commission to: 1) Approve additional project awards for the Fiscal Year 2019/20 SB 821 Bicycle and

Pedestrian Facilities (SB 821) program for an additional amount of $1,611,395 and a total amount of $5,513,310;

2) Direct staff to prepare memorandums of understanding (MOUs) with the project sponsors to outline the project schedules and local funding commitments; and

3) Authorize the Chair or Executive Director to execute the MOUs with the project sponsors, pursuant to legal counsel review.

7. COUNTY OF RIVERSIDE REQUEST FOR A LOAN ON HAMNER BRIDGE PROJECT Page 4 Overview This item is for the Commission to: 1) Approve a loan to the County of Riverside (County) of 2009 Measure A Western County

Regional Arterial (MARA) and/or Transportation Uniform Mitigation Fee (TUMF) Regional Arterial program funds in the amount of $33,463,000 for construction of the Hamner Bridge Replacement and Widening Project (Hamner Bridge Project) with the County’s repayment of the loan anticipated from federal Highway Bridge Program (HBP) funds;

2) Authorize the Executive Director to develop, finalize and execute Agreement No. 18-31-074-03, Amendment No. 3 to Agreement No. 18-31-074-00, with the County and cities of Eastvale and Norco for the construction of the Hamner Bridge Project to include terms of a loan agreement, pursuant to legal counsel review;

3) Authorize the Executive Director, pursuant to legal counsel review, to develop, finalize, and execute a new or amend an existing agreement with the California Department of Transportation (Caltrans) related to the Commission’s loan on the Hamner Bridge Project; and

4) Authorize the Executive Director, pursuant to legal counsel review, to develop, finalize, and execute agreements with the County, city of Eastvale, city of Norco, and/or Caltrans related to the loan for the Hamner Bridge Project.

Riverside County Transportation Commission Agenda January 31, 2020 Page 3

8. REMEDIAL WORK CONTRACT FOR THE STATE ROUTE 91 CORRIDOR IMPROVEMENT PROJECT Page 9 Overview This item is for the Commission to: 1) Approve Agreement No. 20-31-043-00 with Atkinson/Walsh a Joint Venture (AWJV) to

perform remedial work for the State Route 91 Corridor Improvement Project (SR-91 CIP) in an amount not to exceed $500,000; and

2) Authorize the Executive Director, pursuant to legal counsel review, to finalize and execute the agreement.

9. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT

Overview This item provides the opportunity for the Commissioners and the Executive Director to report

on attended meetings/conferences and any other items related to Commission activities. 10. CLOSED SESSION 10A. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION POSSIBLE INITIATION OF LITIGATION PURSUANT TO SUBDIVISION (D)(4) OF

GOVERNMENT CODE SECTION 54956.9 Potential Number of Case(s): 1 11. ADJOURNMENT

AGENDA ITEM 6

Agenda Item 6




FROM: Jenny Chan, Planning and Programming Management Analyst


SUBJECT: Additional Awards Fiscal Year 2019/20 SB 821 Bicycle and Pedestrian Facilities Program Funding Recommendations

STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve additional project awards for the Fiscal Year 2019/20 SB 821 Bicycle and

Pedestrian Facilities (SB 821) program for an additional amount of $1,611,395 and a total amount of $5,513,310;

2) Direct staff to prepare memorandums of understanding (MOUs) with the project sponsors to outline the project schedules and local funding commitments; and

3) Authorize the Chair or Executive Director to execute the MOUs with the project sponsors, pursuant to legal counsel review.

BACKGROUND INFORMATION: On June 12, 2019, the Commission awarded SB 821 funding for 12 bicycle and pedestrian improvement projects with scores of 39 and above, totaling $3,901,915 for the FY 2019/20 SB 821 Call for Projects. On January 8, 2020, the Commission approved the FY 2019/20 Mid-Year Revenue Projections for Local Transportation Fund (LTF) revenues, resulting in increased LTF revenues for the SB 821 program of $462,000. Additionally, staff identified $1,793,433 in SB 821 unallocated reserves and project savings. As such, there is capacity to award additional funding of up to approximately $2.26 million for projects from the FY 2019/20 SB 821 program. Staff reached out to agencies with scores of 36, 37, and 38 to inquire about project status and construction readiness. It was determined that all projects with scores of 38 and 37, and two projects with scores of 36 are construction-ready within the next nine months. Staff recommends awarding SB 821 funding to seven unfunded projects from the original FY 2019/20 program. In order to maintain a healthy SB 821 reserve amount, $644,038 is reserved for future opportunities to supplement bicycle and pedestrian related calls for projects. The seven projects recommended for award can be viewed in Attachment 1 under “Additional Allocation.” In summary, staff recommends allocating SB 821 funding for an additional seven projects in the amount of $1,611,395.

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Agenda Item 6

A summary of the total allocations and geographic distribution of SB 821 funding is provided in the table below, and a full list of the projects is provided in Attachment 1.

Summary of Recommended Allocations

Coachella Valley Western Riverside Total

# of Recommended Projects 7 12 19 Total SB 821 Recommended Allocations

$1,760,426 $3,752,884 $5,513,310

Recommended Allocations as a % of Total Allocations

32% 68% 100%

Per the Commission’s SB 821 adopted policies, jurisdictions receiving an allocation have 24 months to complete approved projects and submit claim forms for reimbursement upon project completion. Staff recommends that the Commission direct staff to prepare MOUs with the sponsor for each project to outline the project schedule, funding plan, and local agency match commitment. Further, staff recommends that the Commission authorize the Chair or Executive Director to execute the MOUs, pursuant to legal counsel review. Staff will monitor the progress of the projects to ensure timely implementation and delivery and expenditure reimbursements, as the intent of the SB 821 program is to deliver and expend SB 821 funds within the timeframe of the cycle.

Financial Information

In Fiscal Year Budget: N/A N/A Year: FY 2019/20

FY 2020/21+ Amount: $0 $1,611,395

Source of Funds: Local Transportation Funds-SB 821 Budget Adjustment: N/A N/A

GL/Project Accounting No.: 601 62 86106

Fiscal Procedures Approved: Date: 01/16/2020

Attachment: SB 821 FY 2019 Call for Projects Funding Recommendation

2


SB 821 BICYCLE AND PEDESTRIAN PROGRAM

FY 2019 CALL FOR PROJECTS

FUNDING RECOMMENDATION

Agency Project Name

Total Project

Cost

SB 821 Funds

Requested

Recommended

Allocation Score

Menifee Paloma Wash Trail 999,530$ 499,765$ 499,765$ 45

Riverside County Mecca Curb Ramp Accessibility Project (District 4) 500,000$ 250,000$ 250,000$ 42

Desert Hot Springs DHS Bike Lanes and ADA Improvements 630,906$ 330,906$ 330,906$ 42

Moreno Valley Cactus Avenue/Redwing Drive Ped Hybrid Beacon 400,000$ 200,000$ 200,000$ 42

Wildomar Palomar Street/Clinton Keith Road 781,540$ 275,000$ 275,000$ 42

Menifee Scott Road/Menifee Road Sidewalk 366,526$ 183,263$ 183,263$ 42

Eastvale 65th Street Bicycle and Pedestrain Safety Enhancement 700,000$ 350,000$ 350,000$ 42

Riverside County

Carver Tract Sidewalk Safety Improvement - Leyte Avenue,

Corregidor Avenue, Lingayen Avenue, and Luzon Street

(District 4) 1,150,000$ 575,000$ 575,000$ 41

Palm Springs Sidewalk Gap Closure Improvements - Sunny Dunes Road 293,000$ 146,500$ 146,500$ 41

Riverside Adair Avenue Sidewalk 300,000$ 150,000$ 150,000$ 39

Riverside Bonita Avenue Sidewalk 420,000$ 210,000$ 210,000$ 39

Riverside County

El Nido Avenue Sidewalk Safety Improvement Project -

Orange Avenue to Placentia Avenue (District 5) 1,282,481$ 731,481$ 731,481$ 39

Cathedral City Cathedral Canyon Drive Sidewalk Gap Closure 451,000$ 338,400$ 338,400$ 38

Cathedral City

Gerald Ford Drive Bike Lanes Project - Date Palm Drive and

Da Vall Drive 27,400$ 21,920$ 21,920$ 38

Moreno Valley Heacock Street south of Gregory Lane Sidewalk Improvements 650,000$ 520,000$ 520,000$ 38

Perris Ruby Drive & Redlands Ave Ped Improvements 320,000$ 100,000$ 100,000$ 38

La Quinta

Washington Street at Ave 50 and Calle Tampico Sidewalk

and ADA Improvements 195,400$ 97,700$ 97,700$ 37

Perris North A Street Sidewalk Improvement 250,000$ 125,000$ 125,000$ 36

Riverside County

Mayberry Avenue Sidewalk Safety Improvement - Peartree

Lane to Casino Road (District 3) 544,500$ 408,375$ 408,375$ 36

Riverside Cleta Drive & Thrush Drive Improvements 340,000$ 170,000$ 36

Lake Elsinore Joy Street Sidewalk Project 121,777$ 60,889$ 36

Lake Elsinore Colier Avenue Bike Lane 52,000$ 26,000$ 36

Lake Elsinore Machado Street Sidewalk Project 213,318$ 106,659$ 35

Rancho Mirage Missing link Sidewalk 639,964$ 319,982$ 35

San Jacinto Lyon Avenue Sidewalk Installation 120,000$ 60,000$ 35

Lake Elsinore Lincoln Street Bike Lanes 25,000$ 12,500$ 35

Riverside County

Tolton Avenue Sidewalk Safety Improvement Project -

Grant Street to Truman Street (District 2) 390,000$ 310,000$ 35

Temecula Ynez Road Sidewalk Improvement 125,000$ 91,000$ 34

Hemet Kirby Street Improvements 149,775$ 124,775$ 34

Jurupa Valley Etiwanda Avenue & Wineville Bike Lane Striping Project 100,000$ 100,000$ 34

Cathedral City Perez Road Sidewalk Gap Closure 508,000$ 508,000$ 33

Lake Elsinore Avenue East Sidewalk Project 234,139$ 117,070$ 31

Lake Elsinore Avenues West Sidewalk Project 224,129$ 112,065$ 31

San Jacinto Cottonwood Avenue Ped Improvement Project 600,000$ 90,000$ 30

Riverside County

La Sierra Avenue Sidewalk Safety Improvement Project -

Orchard View Lane to Carrara Court (District 1) 230,000$ 115,000$ 22

TOTAL 14,335,385$ 7,837,250$ 5,513,310$

Coachella Valley

Number of Applications 9

Total Funding Request 2,588,408$

Number of Funded Applications 7$

Funding Received 1,760,426$ 32%

Western Riverside

Number of Applications 26


Number of Funded Applications 12$

Funding Received 3,752,884$ 68%

Riverside Region

Total Number of Applications 35


Number of Funded Applications 19

Funding Available 5,513,310$

UNFUNDED

ADDITIONAL ALLOCATION

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ATTACHMENT 1

AGENDA ITEM 7

Agenda Item 7




FROM: Lorelle Moe-Luna, Multimodal Services Director Jillian Guizado, Planning and Programming Manager


SUBJECT: County of Riverside Request for a Loan on Hamner Bridge Project

STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve a loan to the County of Riverside (County) of 2009 Measure A Western County

Regional Arterial (MARA) and/or Transportation Uniform Mitigation Fee (TUMF) Regional Arterial program funds in the amount of $33,463,000 for construction of the Hamner Bridge Replacement and Widening Project (Hamner Bridge Project) with the County’s repayment of the loan anticipated from federal Highway Bridge Program (HBP) funds;

2) Authorize the Executive Director to develop, finalize and execute Agreement No. 18-31-074-03, Amendment No. 3 to Agreement No. 18-31-074-00, with the County and cities of Eastvale and Norco for the construction of the Hamner Bridge Project to include terms of a loan agreement, pursuant to legal counsel review;

3) Authorize the Executive Director, pursuant to legal counsel review, to develop, finalize, and execute a new or amend an existing agreement with the California Department of Transportation (Caltrans) related to the Commission’s loan on the Hamner Bridge Project; and

4) Authorize the Executive Director, pursuant to legal counsel review, to develop, finalize, and execute agreements with the County, city of Eastvale, city of Norco, and/or Caltrans related to the loan for the Hamner Bridge Project.

BACKGROUND INFORMATION: In April 2017, Governor Brown signed Senate Bill 132, creating and funding the Riverside County Transportation Efficiency Corridor consisting of five projects in Western Riverside County, including the Hamner Bridge Project funded for $6.3 million. The Hamner Bridge Project is located on Hamner Avenue between Sixth Street in the city of Norco to the south and Citrus Street in the city of Eastvale to the north, as shown in the vicinity map in Attachment 1. The project replaces the existing structurally deficient and functionally obsolete 2-lane bridge (originally built in 1939) over the Santa Ana River with a longer, wider, multi-purpose bridge that will enhance public safety and traffic circulation. The County serves as the implementing agency for the project. Following the Commission’s approval in December 2017, the Commission,

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Agenda Item 7

County, and the cities of Eastvale and Norco executed Agreement No. 18-31-074-00 to formalize the process for invoicing of costs incurred for the project and reimbursement from SB 132 funds passed-through the Commission. The agreement provides for the County to invoice the Commission for reimbursement, and the Commission is then reimbursed SB 132 funds by Caltrans. SB 132 funds are programmed for the environmental, design, right of way, and construction phases. The Hamner Bridge Project qualifies for federal HBP funds through Caltrans, and the County has submitted the requisite documentation for programming these funds. The estimated cost for construction is approximately $61.6 million and is funded by the following revenues: Hamner Bridge Project – Total Construction Cost

Funding Source Amount (in millions) HBP $ 54.5 SB 132 5.6 TUMF 1.5 Total $ 61.6

The Highway Bridge Program is extremely limited in funding (approximately $300 million per year statewide) and oversubscribed. Caltrans has developed a separate obligation process for high cost bridge projects, which are defined as a bridge project with federal funds for a right of way or construction phase in excess of $20 million. Since the HBP is fiscally constrained, an annual schedule for disbursement of funds is established in accordance with available programming capacity. Caltrans has scheduled the obligation of HBP construction funds to the Hamner Bridge Project over a five-year period as follows:

Caltrans’ Projected Obligation of HBP Funds FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Total

$10,000,000 $5,300,000 $0 $19,603,961 $19,603,960 $54,507,921 The County anticipates awarding a construction contract in July 2020, and construction is projected to occur over a 20-month period. Caltrans indicated that the County can request an advance of Fiscal Years 2022/23 and 2023/24 funds; however, there is no guarantee that funding will be available to advance at that time. Based on the obligation/reimbursement schedule, the County prepared a cash flow plan (Attachment 2) that indicates a funding shortfall of $26.2 million in FY 2021/22 and $7.3 million in FY 2022/23, for a total of approximately $33.5 million. Federal HBP reimbursements are expected in FYs 2022/23 and 2023/24 at $19.6 million per fiscal year, completing the reimbursement of federal bridge funding. The cities of Eastvale and Norco asked the County to serve as the implementing agency given its project delivery expertise; however, the project is not within the County’s jurisdiction. Therefore,

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Agenda Item 7

the County does not have the ability or resources to commit local funds, and the cities also are not in a position to commit local funds to address the cash flow needs for the project. Commission staff recommends loaning the County $33,463,000 in MARA and/or TUMF Regional Arterial funds to ensure this critical regional bridge project is delivered on schedule and meets the requirements set forth by Caltrans for HBP funds and the SB 132 legislative requirement to fully expend funds by June 30, 2023. If approved, staff will work with Caltrans, the County, and the cities of Eastvale and Norco to enter into or amend existing agreements to reflect the terms of the loan. Due to this rapidly evolving situation regarding the HBP program and in an effort to keep the project on schedule, a draft amendment to Agreement No. 18-31-074-00 and an agreement with Caltrans was unavailable for inclusion in this staff report. The Commission may also be required to enter into an agreement(s) to initiate the loan or loan repayment. Staff recommends authorization for the Executive Director to develop, finalize and execute all necessary agreements, including amendments, pursuant to legal counsel review prior to execution. Staff will also continue to work with Caltrans and the County to minimize the use of local funds, including facilitating advancement of HBP funds, and will further evaluate the impact the HBP program may have on other bridge projects in the region. A budget adjustment is not required as this is a loan rather than an expenditure of funds and repayment of the loan is expected upon receipt of the federal funds in FYs 2022/23 and 2023/24.


In Fiscal Year Budget: N/A N/A Year: FY 2021/22

FY 2022/23 Amount: $26,189,000 $ 7,274,000

Source of Funds: MARA and/or TUMF Regional Arterial Budget Adjustment: N/A N/A

GL/Project Accounting No.: 266 12301 (MARA loan receivable) 210 12301 (TUMF loan receivable)


Attachments: 1) Project Vicinity Map 2) Hamner Ave Bridge Replacement Project Cash Flow Plan

6

Hamner Avenue Bridge Replacement Over Santa Ana River

VICINITY MAP

Hamner Avenue Bridge Project Location

City of Eastvale

City of Norco

ATTACHMENT 1

7

19/20 20/21 21/22 22/23 23/24 Total

Federal Funds (HBP) $8,853 $15,291,147 $5,242,000 $20,542,000

SB 132 $1,147 $5,427,853 $136,000 $5,565,000

WRCOG (TUMF) $2,000,000 $2,000,000

RCTC (Advanced Funds) $26,189,000 $7,274,000 $33,463,000

Total $10,000 $22,719,000 $26,325,000 $12,516,000 $0 $61,570,000

19/20

(June 2020)

20/21

(Mar 2021) 21/22

22/23

(Dec 2022)

23/24

(Dec 2023) Total

Federal Funds (HBP) $10,000,000 $5,300,000 $19,603,961 $19,603,960 $54,507,921

19/20 20/21 21/22

22/23

(Dec 2022)

23/24

(Dec 2023) Total

RCTC $14,361,961 $19,101,039 $33,463,000

WRCOG $502,921 $502,921

Total $14,361,961 $19,603,960 $33,965,921

County of Riverside

Hamner Ave Bridge Replacement Project

Cash Flow Plan

Cash Flow from FHWA

Reimbursement to RCTC & WRCOG

Notes:

1. The total construction cost including construction management and engineering is $61,570,000.

2. The total estimated funds that RCTC needs to advance is $33,463,000.

3. The total local match needed from WRCOG (TUMF) is $1,497,079. WRCOG will advance $2,000,000 and will be

credited $502,291 on Fiscal Year 23/24.

4. This cash flow plan includes the local match funds of $7,062,078 needed to match the federal funds.

5. The estimated construction cash flow plan provided in the above table is based on 90% design plans.

Additional advanced funds may be needed if the estimated cost of construction is higher once the plans

are finalized, the project is advertised, and the County opens bids.

Cash Flow to Contractor

ATTACHMENT 2

8

AGENDA ITEM 8

Agenda Item 8




FROM: David Thomas, Toll Project Manager


SUBJECT: Remedial Work Contract for the State Route 91 Corridor Improvement Project

STAFF RECOMMENDATION: This item is for the Commission to: 1) Approve Agreement No. 20-31-043-00 with Atkinson/Walsh a Joint Venture (AWJV) to

perform remedial work for the State Route 91 Corridor Improvement Project (SR-91 CIP) in an amount not to exceed $500,000; and

2) Authorize the Executive Director, pursuant to legal counsel review, to finalize and execute the agreement.

BACKGROUND INFORMATION: The SR-91 CIP (see Figure 1 Vicinity Map) was completed in 2017. The design-build contract included a two-year warranty period and three years of plant establishment for landscaping and habitat restoration. Inclusion of warranty requirements as part of a design-build contract is beneficial as the warranty requirements serve as an incentive for both design and construction quality. AWJV continues under contract with the Commission to perform this work.

Figure 1: SR-91 CIP Vicinity Map

9

Agenda Item 8

Since the opening of the facility. AWJV has performed requested warranty work without dispute. However, additional remedial work, such as sealing of pavement joints, remains which is the subject of a dispute as to responsibility. This is not uncommon on major projects and represents a minor part of the overall project. Specifically, it must be determined if the remedial work is necessary as a result of the contractor’s work on the project or if it is required due to a condition that existed prior to the project. Staff continues to coordinate with Caltrans and to work through this dispute with AWJV; however, staff considers it prudent to perform the disputed remedial work now to minimize future corrective work that could be impacted by winter weather. This proactive approach will ensure that the needed work is addressed in a timely and cost-effective manner and the final resolution of warranty issues and reconciliation of responsibility is ongoing and will be completed as a part of project close out. AWJV has agreed at this time to perform the remedial work at cost. Once the parties determine who should be responsible for funding the work, the final allocation of the cost will be agreed upon. Funding for this remedial work is included in the current budget for the SR-91 CIP; therefore, no budget adjustment is needed. Staff recommends approval of a remedial work contract with AWJV for the SR-91 CIP for a total amount not to exceed $500,000 and authorization for the Executive Director, pursuant to legal counsel review, to finalize and execute the agreement.


In Fiscal Year Budget: Yes Year: FY 2019/20 Amount: $500,000

Source of Funds: Measure A Western County Highway Funds Budget Adjustment: No

GL/Project Accounting No.: 003028 81603 00000 0000 262 31 81603


Attachment: Draft Remedial Work Contract

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EXHIBIT .,A'

SCOPE OF REMEDIAL WORK

To be Determined by Project Staff

r 7336.02100\32458061.2

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