risk management take 5 for safety (sherm001)

Risk Management – TAKE 5 for

Safety (SHERM001) 5588/4

Welcome

Welcome to the Risk Management TAKE 5 for Safety course. You will be required to

understand and participate in risk assessments within the business and this course has

been assigned to you to provide you with the necessary skills to undertake risk

assessments.

This course will cover:

• Introduction to risk management

• Different types of risk assessments

• How to do a TAKE 5 for Safety Pre Task Assessment

• The role of a JSEA (Job Safety & Environment Analysis)

• Competency Assessment (100% pass mark required)

You may then be required to participate in a practical exercise with a Workplace Trainer,

to be assessed for competency to create JSEAs

Introduction to Risk Management

The goals of risk management are to:

• Make the workplace safer for everyone

• Embed risk management into operations

• Make risk management a natural part of the decision making process

Risk management should be the essence of what we all do, every day, particularly when

we are at work

By having a good risk management approach, we will achieve what we are striving for

Everyone, home safe, every day!

Our Life-saving Behaviours

There are ten behaviours that we must all follow to prevent a serious incident. This list

has been developed from research of previous serious incidents across the Glencore

company. They highlight the behaviours that, if not followed, can result in a fatality

Part of the risk management process is to ensure that these life-saving behaviours are

followed when we are at work to ensure everyone, home safe, every day

• Always attend fit for work and within our Alcohol and Other Drugs policy limits

• Never operate equipment unless you are trained and authorised

• Always use or wear critical safety equipment

• Always lock out and test equipment prior to commencing work

• Always use fall protection equipment where there is the potential to fall 2m or more

• Never modify or override critical safety equipment without authorisation

• Never enter mobile equipment operating areas without authorisation

• Never enter danger zones without authorisation

• Never conduct Hot Work, Confined Space Entry, Work at Heights or Ground

Penetration without a Permit

• Always report hazards and incidents

Definitions

What is a hazard – something that has the potential to cause harm

What is a risk – the likelihood (chance) and consequence (outcome) of exposure to a

hazard

What is a control – something that manages the risk – it could be a process, policy,

device or practice, or some other action that will manage the risk (the likelihood and

consequence)

Who should be involved in risk management – everyone - we all have a role to play

and the level of training that we receive will depend on the level of participation required

Harvest casuals who are with us for a short period of time or administrative workers who

need to visit operational sites need to know how to do a TAKE 5 for Safety Pre Task

Assessment, on the day before they start the task, to make sure it is safe. They also

need to understand the risks and controls of established work processes (JSEAs)

Other workers also need to understand the TAKE 5 for Safety process, but need to

actively participate in creating JSEAs for work tasks, and completing risk assessments on

plant and equipment etc

Example

The risk arises from

interacting with the

hazard

THE HAZARD THE RISK (i.e. lion attacking if

interacting with him) and the expected consequences

Which are hazards?

Look at the list and see if you can work out which ones are hazards, and which ones are

not:

• Spider / snake

• Chemical

• Dust

• Insufficient Light

• Manual handling

• Noise

• Slips

• Trips

• Traffic

• Weather

Which are hazards?

Did you identify which ones are, and which ones are not:

Hazards Potential Consequence

• Spider / snake Bite

• Chemical Skin irritation

• Dust Eye injury

• Insufficient Light Trip

• Manual handling Strained muscle

• Noise Hearing Loss

• Slips Slip is the outcome, a wet floor may be the hazard

• Trips Trip is the outcome, air hose lying on ground may be the hazard

• Traffic Collision

• Weather Sunstroke

Risk Reduction

Once you know what the hazards are and the likelihood of harm occurring, you need to

consider what controls you can put in place to reduce the likelihood. The hierarchy of

controls is the type of protection that can be put in place. The diagram below shows the

legislatively required order that should be applied

The higher the level of controls, the more effective in reducing risk

You can only accept lower level

controls such as PPE, administration

or engineering where it is not

reasonably practicable to introduce

higher level controls

Changing the consequence can only

be achieved if you eliminate,

substitute or isolate the hazard.

Applying engineering, administrative

or PPE controls CANNOT change the

consequence

Examples

Here are some examples for the different hierarchy of controls to help you understand

how to classify them:

Elimination Removing the need for workers to work at height by

moving the task to ground level

Substitution Using a less hazardous chemical.

Isolation

Separating persons from the potential source of harm

by distance or time. A noisy machine installed within a

secure sound proof room that doesn’t require workers

to enter and work in whilst it is operational.

Engineering A guard installed to prevent workers coming into contact

with moving parts.

Administration A SOP to instruct workers to take regular breaks from

repetitive work.

Personal Protective

Equipment (PPE) The use of hearing protection.

Depth in Defence

Imagine the hazard controls we have as pieces of Swiss cheese. We know that Swiss

cheese is famous for its holes - just as hazard controls can have weakness, for example

PPE can become worn and ineffective, training can be out of date or a Supervisor may

not enforce a particular procedure. Incidents only occur when all defences fail at the same

time - when all the holes in the cheese line up. So we like to have as many slices of

cheese as possible between hazards and people, in other words a depth of defence

against hazards

By adding multiple layers of controls between people and hazards, we make the risk of an

incident LESS likely. The more layers we can put in between the two, the safer the

person will be. This is particularly important for high risk activities such as confined space

entry or working at heights

For some tasks the risk controls can be used in combination with each other. Engineering

can be used to guard the power tool which protects the worker from flying debris,

administration can be used to develop JSEA’s, SOPs and competency assessments, and

PPE can be used to protect the worker from noise by using hearing protection

Summary of the Risk Management Process

Our business has developed Risk Registers with supporting Risk Management Plans for

each Division. These Registers identify the typical SHE hazards associated with the

Division. These Registers and Plans provide input into the SHE Strategic Planning and

Assurances processes and are reviewed regularly

Where we have identified hazards that are common to most or all sites we have

developed Hazard Standard that describes how the hazards are to be managed. These

Hazard Standards apply to every circumstance to minimise the chance of any incident or

injury. For other circumstances where a Hazard Standard does not exist we undertake

risk assessments to ensure we have identified hazards and implemented controls. Risk

assessments must be undertaken for tasks as well as other circumstances, such as

equipment or chemicals

A risk assessment cannot be used to ignore the required controls from a Hazard

Standard

SAFE PEOPLE &

SAFE PLACE

Identify Hazards

Assess Risk

Implement Controls

Evaluate Effectiveness

& Improve

Types of Risk Assessments

TAKE 5 for Safety - Pre Task Assessment

• To be completed by each person, prior to each operational task (including maintenance) each day, on the job

• It is not required for administration tasks such as typing and answering the phone

JSEA - Job Safety & Environment Analysis

• To be completed for all standard operational tasks (including maintenance) and signed off by operators prior to being deemed competent to perform the task

• It is not required for administration tasks such as typing and answering the phone

Plant & Equipment Risk Assessment

• To be completed for all operational plant and equipment to identify the inherent risks with the equipment

Other Hazard Specific Assessments

• Confined Space

• Emergency Preparedness

• Hazardous Substances

• Traffic Management

• Amenities & First Aid

TAKE 5 for Safety – Pre Task Assessment

For standard operational tasks there will already be a JSEA in place that you will need to

review and “sign on to” to indicate you understand the necessary controls to stay safe

when undertaking the task. If there is a JSEA in place, you must sign on to it before you

commence the task

Where there is not a JSEA in place, the TAKE 5 for Safety becomes a simple way to

determine if it is safe to commence the task or if you need to create a JSEA to better

control the hazards

Inside the front cover of your TAKE 5 for Safety book, there is a slip out page. We ask

you to take a moment and think about YOUR most important reason for working safely.

Imagine what you would never want to miss out on because you were injured at work.

Write it down on this page, or insert a photo as a reminder to you of what is important.

This is the reason why we have the TAKE 5 for Safety system in place – so you can go

home and enjoy what is important to you

Your TAKE 5 for Safety book must be carried with you on site

The TAKE 5 for Safety is done to PROTECT YOU and needs to be done prior to each

new operational task you do, each day, on the job

The reason you do TAKE 5 for Safety each day is because things change – the way you

plan to do the task may not change, but the environment, or work happening around it, or

the tools may be different

This is your last line of defence to:

• STOP and think about the task

• Understand the work before you start it

• Identify all the hazards that could cause harm to you, your workmates or the

environment

• Assure yourself that adequate controls are in place to control the hazards

• Implement additional controls if needed

Do the TAKE 5 for Safety to protect YOURSELF AND OTHERS before you proceed with

the work

Completing a TAKE 5 for Safety – Pre Task Assessment

Name: Write your name

If more than one person is doing a

TAKE 5 for Safety for the same task,

even if you do it together, you need

to complete one each

Site: Write the name of the site where the

activity is occurring

If the activity is occurring off site,

write a description of where

Date & Time: Write the date and time when the

activity is occurring (for the first time

that day)

Task: Write a description of the task or

activity being assessed


COMPLETING PRE TASK CHECKS: You will be

required to answer each of the following questions:

I am fit to do the task?

This means you do not have drugs or alcohol in your

system in contravention of the company’s policy /

procedures, and you do not have a medical restriction

that will prevent you being able to complete this task

safely. Other examples that could impact whether you

are fit to do the task could include how much rest

you’re getting or your emotional state – perhaps there

is a new baby in the house, or you have a family

member who is sick

I clearly understand the steps required to

complete the task?

This means you understand the agreed process, you

have signed off on the JSEA if there is one for this

task, or any other documentation that may exist that

is relevant, such as a safe operating procedure


I am authorised and competent to do the task?

This means you have been authorised by your

supervisor to complete the task – some tasks in

particular require written authorisation such as

confined space entry and/or working at heights. It is

also asking you to confirm that you are competent to

complete the task, so you have the necessary training

or qualifications i.e. to operate a front end loader or

forklift, to do confined space entry work, etc

I have the correct Personal Protective Equipment

(PPE) for the task?

This means you know and have the right personal

protective equipment that is needed and that

equipment is in good condition – if you do not know

what is needed, then you are not ready to do the task

yet, and you need to speak with a supervisor. If there

is a JSEA for the task, this will advise you what PPE

is required


I have completed a pre start check on all

equipment?

This means that if a pre start check is required for

equipment you will be using during the task, that you

have done it before you commence the task

I have identified, isolated, locked and tested all

energy sources?

This means that if the task requires isolation of one or

more energy sources, that you have done so – every

person working must isolate and lock themselves – a

person cannot isolate for other workers

I have confirmed high risk work permits are in

place?

Work permits are required for confined space entry,

working at heights, shooting, ground penetration, hot

work, and for service providers performing tasks on

our sites. If the task you are assessing requires any

of this, you will need to ensure the permits have been

completed before proceeding


I have told others that may be affected by my

work?

If others may be affected by your work you need to

advise them what you are doing – an example would

be if you are going to operate the front end loader in a

particular area, and there are others working nearby –

you would need to advise them what you are doing

and you may be required to establish an exclusion

zone

Another example might be if you are going to spray

some chemicals – you would need to advise others

around you so they can be aware and move away if

the wind conditions could carry the spray to their area

of work


I understand the Life Saving Behaviours for the

task?

The company’s Life Saving Behaviours were listed

earlier in this presentation and are displayed in the

TAKE 5 for Safety pad

You need to consider which, if any, are applicable to

the task you are about to start and if so you ensure

you exhibit that behaviour at all times


HAZARD IDENTIFICATION

I have controlled the slip, trip and fall hazards?

Slips, trips and falls are an issue within our workplace

in most areas – ground conditions are often uneven

and product spillage can create slippery surfaces.

You need to be constantly aware of this and ensure

that you have minimised the risk of this before you

start work ie cleaning up the area before, during and

after work to reduce the risk

I have manual handling aids?

This means you need to consider if manual handling

aids could assist in this task and reduce the amount

of manual handling required – it might include a

second person, a forklift, a trolley, etc


COMPLETING HAZARD IDENTIFICATION: You will

be required to answer each of the following questions:

I have used the back of this form and identified all

hazards?

On the back of this form you will see a list of hazards.

Think about the task and circle all of the hazards that

may be applicable during this task

The second section on the back page is for you to

document any additional hazards that might not be

listed in the JSEA, or are different to what is in the

JSEA. If there is no JSEA, use this section to

document the hazards

Once you have done that, you can return to the front

of the form and continue. If you do not know what

hazards may be applicable for the task, you are not

ready to do it, and you should speak with a supervisor


I have controlled or removed the slip, trip and fall

hazards?

Slips, trips and falls are an issue within our workplace

in most areas – ground conditions are often uneven

and product spillage can create slippery surfaces.

You need to be constantly aware of this and ensure

that you have minimised the risk of this before you

start work ie cleaning up the area before, during and

after work to reduce the risk


I have identified effective controls for all hazards?

From the list of hazards that you have circled or

written on the back of the form, this is asking you to

confirm that you have controls in place that will

effectively manage the risk – which means you will be

able to do the task safely, without injury

Now that you have completed filling out the form, look

at what it is telling you – if you have answered NO to

any of the questions, this means that you need to

work with your supervisor on how to make this task

safer. It may mean reviewing the existing JSEA,

creating a new one, or reviewing the process


I have controlled or removed the manual handling

hazards?

This means you need to consider if manual handling

aids could assist in this task and reduce the amount

of manual handling required – it might include a

second person, a forklift, a trolley, etc

Reviewing and signing on to a JSEA

Some workers in the business have been identified as needing to participate in creating

JSEAs for operational tasks and have received additional training in how to complete a

JSEA.

If you have not done this additional training, you cannot complete a JSEA, however you

do need to understand some key things because for each operational task that you

perform, you need to have read and understood the mandatory requirements for

completing that task to ensure your safety.

The front page will provide some general information about what is needed to perform the

task such as training and qualifications, equipment, personal protective equipment – so

you need to read it to ensure that you have all of that equipment.

After the first page you will see a table that lists the specific steps in the task, what

hazards there are, and what controls need to be applied. The risk ratings are done before

controls are applied to see how high the risk is, and then after controls are applied to

ensure the risk has been reduced wherever possible.

Read each step carefully so you understand what controls you need to apply.

At the end of the document is a section where, once you have read and understood the

requirements for the task, you need to “sign-on” to the JSEA.

This only needs to be done every three years, or when it changes – to ensure you

understand any changes to the process.

After that, each time you perform the task, you will complete a TAKE 5 for Safety and can

perform the task if your front page indicates it is safe to do so.

Summary

Now that you have completed the course, let’s take a moment to review what you’ve

learnt:

• The Life-Saving Behaviours

• An understanding of hazards, risks and control measures

• How to protect people by having multiple layers of defence

• The company’s risk management process

• The different types of risk assessments

• When and how to do a TAKE 5 for Safety Risk – Pre Task Assessment

• When a JSEA – Task Risk Assessment is required and what you need to do before

you start a task

Now that you’ve reviewed the theory of Risk Management – TAKE 5 for Safety, it’s time

for you to close this presentation and move on to the assessment

End of Theory

Close and complete assessment

risk management take 5 for safety (sherm001)

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