rio hondo college€¦ · rio hondo college institutional effectiveness committee tuesday, october...

RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE

TUESDAY, JULY 16, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Kenn Pierson, Gene Blackmun, Rebecca Green,

Sally Willsey, Walter Jones, Steve Koelle

Members Not Present: Lisa Sandoval

Guests: Teresa Dreyfuss, Henry Gee, Adam Wetsman, Mike Javanmard

Guest Presenter: Peter Morrison

AGENDA ITEM DISCUSSION FOLLOW UP

I. Welcome

Howard welcomed everyone and opened

the meeting at 1:05pm.

Howard introduced Peter Morrison and

all went around the room and introduced

themselves.

Howard stated that the first item of

business would be a conversation on a

potential Resource Allocation model.

II. Resource Allocation

Model

Peter Morrison led a discussion on a

potential Resource Allocation model.

The discussion was recorded by

Howard.

The group discussed the pros and cons

and challenges of the potential model.

Some questions asked were: “Where do

we go from here?”, “What’s next?”

Howard will discuss immediately with

Teresa Dreyfuss.

III. 13-14 Planning

Process

Institutional Goals

and Objectives

Resource Allocation

Roundtable Results

Howard asked the committee to review

the Goals and Objectives handout prior

to the next IEC meeting. The committee

was asked to send their comments to

Lydia and Howard.

The goal is to have a draft of the Goals

and Objectives document available for

the Board’s review at the Board Retreat

on August 10.

Howard spoke briefly about the

recommendations resulting from the

recent Resource Allocation Roundtable

discussion. Some recommendations

dealt with the form, weight template and

the process.

IV. Accreditation –

Standard I

Lydia will share results of her meeting

with Matt Koutroulis at the next IEC

meeting.

V. Adjourn Meeting was adjourned at 2:50pm

Next IEC meeting is scheduled for

Tuesday, Aug. 6th

at which time the

discussion will continue regarding

Resource Allocation and Goals and

Objectives.


TUESDAY, SEPTEMBER 10, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Steve Koelle, Gene Blackmun, Rebecca Green,

Sally Willsey, Walter Jones, Kenn Pierson, Lisa Sandoval

Guest: Jim Sass


I. Welcome



II. 14-15 Planning

Process

Planbuilder Updates

RA Update

Howard opened Planbuilder and shared

the updates. Planbuilder has been

updated to include more specific

questions in the SLO section. Also,

spell check feature has been added.

Howard will discuss the Resource

Allocation requests for Facilities and

Equipment and Technology with Teresa

and will report back to the committee.

Howard, Jim and Lydia will meet again

to solidify Resource Allocation weights.

It is believed that Shari Magnus can

provide hiring history for the past five

years.

III. Accreditation –

Standard I

Survey

Standard I Group

Work

The survey is due September 20. A

sample of the template still needs to be

formatted.

The committee continued to work on

Standard I. Lydia typed the input and

saved in Dropbox.

IV. Adjourn The meeting was adjourned at 2:10pm


TUESDAY, SEPTEMBER 24, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Steve Koelle, Gene Blackmun, Rebecca Green,

Sally Willsey, Walter Jones, Lisa Sandoval, Colin Young

Members Not Present: Kenn Pierson

Guest: Jim Sass


I. Welcome


the meeting at 1:05pm. Howard

introduced Colin Young as the new

committee member of IEC.

II. 14-15 Planning

Process

Planbuilder Updates

RA Review

Howard shared with the group that there

was low participation in the planning

training sessions compared to previous

years. This could be an indication that

users now have more experience in

using PlanBuilder.

The committee reviewed the Faculty

and Classified weight templates and

questions. Gene brought up the

disparity with Classified and Faculty

question regarding past rankings. The

Classified question goes deeper on the

number of unfunded ranked positions.

Colin expressed concern about question

1 on Faculty template – mandated or

not? All agreed to remove question 1

from Faculty template.

All agreed on the Resource Allocation

committee member and meeting

process.

Howard will discuss the

ranking question in a meeting

with Adam, Teresa, and Kenn.

Colin will bring up the

information with the Academic

Senate.


Standard I

Standard I Group

Work

Due to problems with DropBox, the

committee was unable to access

previous documents. The group work

will resume at next IEC meeting.

The homework assignment for the

committee is to review the examples of

evidence in the Manual for Evaluating

Institutions. Howard stressed the

importance of referencing the standards

and talking about how we’re meeting

the standards.

IV. Adjourn The meeting was adjourned at 2:10pm.

Next IEC meeting is scheduled on

October 8, 2013.


TUESDAY, OCTOBER 8, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Rebecca Green, Sally Willsey,

Lisa Sandoval, Colin Young

Members Not Present: Walter Jones, Steve Koelle

Guest: Jim Sass


I. Welcome



II. 14-15 Planning

Process

Planbuilder Updates

RA Review

Howard explained how the names of

participants are listed in the plans as

editors or reviewers.

Howard will send out the follow-up

memo to Program Managers.

There were not a lot of comments

regarding Resource Allocation.

Colin introduced the Resource

Allocation funded list at the last

Academic Senate meeting. Teresa

Dreyfuss has approved it, and Howard

will take to PFC meeting today.


Standard I

Standard I Group

Work

The committee continued group work

on Accreditation Standard I.



October 22, 2013.


TUESDAY, OCTOBER 22, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Sally Willsey, Lisa Sandoval,

Colin Young, Walter Jones, Steve Koelle

Members Not Present: Rebecca Green, Kenn Pierson

Guests: Jim Sass, Matt Koutroulis


I. Welcome



II. 14-15 Planning

Process

Planning Updates

Howard reported that there are 19

Program Plans and 3 Program Reviews

still in progress. The Program Review

Committee is seeking IEC members for

Nov. 1, 8 and 15.


Standard I

Standard I Group

Work

Lydia and Howard reviewed the

homework assignment. It is to be

completed within the next three weeks.

Anything relevant will be sent to

Howard and Lydia and they will

categorize it.

The following need to be given to Marie

Eckstrom soon: Description, self-

evaluation, and actionable improvement

plan (if any).

The committee worked on Accreditation

Standard I. B. 5.

As evidence is gathered, please send to

Howard, Lydia and Rebecca with

subject: “Here’s evidence for Standard

#...”



November 12, 2013.


TUESDAY, NOVEMBER 12, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Rebecca Green, Lisa Sandoval,

Colin Young,

Members Not Present: Kenn Pierson, Sally Willsey, Walter Jones, Steve Koelle

Guest: Jim Sass


I. Welcome



II. Institution Set

Standards

Howard reported that the visiting

Accreditation team will be looking at

language. We’re being asked to set an

institution set standard – “What we

think we should be measuring”.

Howard will send out

additional material to IEC.

III. 14-15 Planning

Process

Planning Updates

Howard reported that Unit Plans are in

process now. They are to be submitted

by November 27. The last Program

Review Session is this Friday,

November 15.

IV. Accreditation –

Standard I

Standard I Group

Work

The committee continued to work on

Accreditation Standard I.b.

V. Adjourn The meeting was adjourned at 2:05pm.


November 26, 2013.


TUESDAY, NOVEMBER 26, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Kenn Pierson, Walter Jones, Rebecca Green, Lisa Sandoval, Colin

Young

Members Not Present: Sally Willsey, Lydia Gonzalez, Steve Koelle, Gene Blackmun

Guest: Jim Sass


I. Welcome



II. Institution Set

Standards

Howard reviewed what ACCJC is

asking us to do as far as setting

standards. He also reviewed part of

Barbara Beno’s presentation at CAIR,

which included samples of institution

set standards.

A decision needs to be made as to which

metrics to use for institution set

standards. Which measures should be

included? Should criteria from

Scorecard be used?

Kenn suggested using Scorecard metrics

combined with Mission Statement.

Howard will put together numbers and

review at next IEC meeting.

III. Student Success

Initiative (SSI)

IEC Assignment

IRP will provide information that is

going into the work for the initiative.

Howard and Lydia will review the

information. A response is due

December 12.

IEC has been asked to complete

recommendations 7.2 and 8.2. Just need

to report on 7.2. Howard will get

further clarification for 8.2. Howard

will talk to Mike Munoz.

IV. Accreditation Work is ready to put into the template.

Howard and Lydia will do this step.

There is still a need to “close the loop”

and respond to recommendations from

2008.

V. 14-15 Planning

Process

Program Reviews are complete. Work

is being done on Executive Summaries.

Unit Plans are due on November 27, and

then Area Plans will begin.

Howard reviewed the funded Resource

Allocation requests document that will

be distributed at PFC today.

VI. Adjourn The meeting was adjourned at 1:55pm.


December 10, 2013.


TUESDAY, DECEMBER 10, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Walter Jones, Lisa Sandoval, Colin Young, Sally Willsey, Lydia

Gonzalez

Members Not Present: Steve Koelle, Gene Blackmun, Rebecca Green, Kenn Pierson

Guest: Jim Sass


I. Welcome



II. Accreditation-

Standard I

Standard I Group

Assignment Work –

Continued – Final!

Howard reviewed 1.b.7. It looks like

the draft for 1.b.7 is complete.

III. Institution Set

Standards

Howard and Jim reviewed the ACCJC

Institute Set Standards. The following

areas were discussed:

Successful Course Completion 68%

Student Retention Rate 67%

(3 semester persistence)

Degree Completion 840

Transfer to CSU & UC 480

Certificate Completion 200

Further discussion will follow.

IV. Student Success

Initiative (SSI)

IEC Assignment

Template must be completed by IEC

and IRP – one section is in question as

to whether it is assigned correctly.

V. 14-15 Planning

Process

Planning Updates

Area plan phase is in process and the

updated Resource Allocation Process

will be implemented in Spring



TUESDAY, FEBRUARY 11, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lisa Sandoval, Steve Koelle, Gene Blackmun

Members Not Present: Colin Young, Sally Willsey, Lydia Gonzalez, Rebecca Green, Kenn Pierson

Guest: Jim Sass


I. Welcome



Howard reported that the 2013 Climate

Survey Report was presented at the

February 1 Board meeting. There was a

higher response this year as the survey

was sent to all employees.

II. Accreditation-

Standard I

Standard I Update

Howard, Jim and Lydia have continued

to work on Standard I. The initial IEC

work on this Standard is considered

done. Marie Eckstrom has completed

most of the writing. The IEC will next

have an opportunity to review the

section.


Standards

A Final Look

Jim and Noelle Banuelos have been

populating the Institution Set Standards

table. The table was completed at

today’s IEC meeting. Howard will

share at today’s PFC meeting.

It was recommended that the Scorecard

be reviewed with IEC at a future

meeting.

IV. Student Success

Initiative (SSI)

IEC Assignment

IEC will complete this assignment in the

near future.

V. 14-15 Planning

Process

Planning Updates

Howard reported that the VPs

(Academic Affairs and Student

Services) took extra time to complete

their Area Plans. The Resource

Allocation staffing request report will be

pulled today. The Resource Allocation

committees are scheduled to meet in two

weeks. The Resource Allocation results

will be sent to IEC.



TUESDAY, FEBRUARY 25, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lisa Sandoval, Steve Koelle, Gene Blackmun, Colin Young,

Rebecca Green, Sally Willsey

Members Not Present: Kenn Pierson, Lydia Gonzalez (Maternity Leave)

Guest: Jim Sass


I. Welcome



II. Accreditation-

Standard I

Standard I Update

Howard reported that IEC has submitted

all sections but two – 1.b.1 and 1.b.7.

Marie Eckstrom has done most of the

writing for the first draft.


Standards

A Final –Final Look

Howard reviewed the document’s two

sections. One section is required in the

Annual Report and the other section is

Rio Hondo’s own internal standards.

IEC will review and give feedback to

Howard. The document was also

handed out at the last PFC meeting.

Howard has not yet received any

feedback from PFC.

IV. Student Success

Initiative (SSI)

IEC Assignment

Howard has started populating

Recommendation 7.2 Question 1

(Current RHC Practice). IEC gave

recommendations for input. Howard

will continue to work on populating the

sections.

V. 14-15 Planning

Process

Planning Updates

Howard stated that the Resource

Allocation meetings are scheduled for

March 11 and 19 (Faculty), and March

12 and 20 (Classified).

This year there are new questions and a

new process. The committee make up

will be the same as last year.

In preparation for the Planning Retreat,

Howard proposed a Goals & Objectives

assignment for the table groups ahead of

time and to assign a person with

“primary responsibility”. IEC thinks

this is a good idea in order to be better

prepared for the Retreat.



TUESDAY, MARCH 11, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Steve Koelle, Gene Blackmun, Colin Young, Rebecca Green, Sally

Willsey

Members Not Present: Kenn Pierson, Lisa Sandoval, Lydia Gonzalez (Maternity Leave)

Guest: Jim Sass


I. Welcome



II. RHC Planning

Retreat

Howard reviewed the comments from

the Planning Survey regarding the

Planning Retreat.

The table group listing will be sent to

IEC for review/input prior to the

Retreat.

Some ideas for an Ice Breaker activity:

- SSI topic

- A conversation on “How can I help a

student succeed?”

- Rebecca suggested breaking into 4

groups (VP’s and Teresa). Howard will

discuss this idea with Teresa.

- Colin suggested identifying an

ongoing/continuous problem at Rio and

proposing ideas on how to solve.

Howard suggested that instead of sitting

with assigned table group, sit at a table

with a topic you are interested in talking

about.

Howard suggested sending out the table

topics ahead of time.

The committee talked about attendees

being able to choose what table to sit at

during the morning, and then moving to

assigned table after lunch.

Rebecca suggested a working lunch –

maybe listen to a presentation during

lunch. The committee agreed that this

was a good idea.

It was suggested to have an additional

activity so the group can have

opportunity to work together prior to the

Goals and Objectives session. Rebecca

will work on two scenarios for the

activity.

Jim suggested that the Educational

Master Plan session be interactive.

III. 2013 Climate Survey

Report

Howard asked the IEC to review the

Employee Climate Survey and the

Student Climate Survey as a homework

assignment and to give him feedback.

If the Employee Climate Survey is given

online, then each employee would be

assigned a unique, untraceable number.

Sally commented that if the Employee

Climate Survey remained in paper form,

then more Classified employees would

respond.

It was recommended to include in the

Student Climate Survey a question

regarding the students’ experience with

Counselors



TUESDAY, MAY 13, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Steve Koelle, Gene Blackmun, Rebecca Green, Lisa Sandoval,

Lydia Gonzalez,

Members Not Present: Colin Young, Sally Willsey, Kenn Pierson

Guest: Jim Sass


I. Welcome


the meeting at 1:07pm. Gina Bove was

introduced as the new classified member

of IEC. This is Rebecca Green’s last

IEC meeting and Howard thanked her

for her service.

II. 14-15 Planning

Process

Institutional Goals &

Objectives

IEC is to review the Goals and

Objectives document before it goes to

PFC. The same is true for the

Educational Master Plan (EMP). IEC

will review Goals and Objectives and

send comments to Howard and Lydia

via email. The Goals and Objectives in

draft form will be included in EMP

draft.

IEC will meet once during the summer.

There is a need to have a conversation

regarding recommendations for changes

to the planning process to implement

next year.


Standard I

Standard I

Feedback/Edits

Feedback on Standard I has been

received from Dr. Scroggins, President

of Mt. SAC, RHC Board of Trustees,

and Adam Wetsman. IEC will now

review the feedback. IA.1 needs to be

rewritten and the goal is to have a draft

ready by May 19. Feedback on IA.1 can

be found in Accreditation Self

Evaluation 2014 Shared, Standard I.0

General, Feedback-Updates 5/2014 in

Dropbox.

IV. Surveys

Climate Survey

Planning Survey

The last of the Student Climate Surveys

will be completed this week. There

were more evening surveys this year. In

the future, perhaps the Evening Deans

can assist in administering the evening

surveys.

The deadline for the Staff Climate

Survey, as well as the Planning Survey,

was extended to May 16.

Howard reported that as of this morning,

140 Planning Surveys have been

completed online.

V. Adjourn Meeting adjourned at 1:40pm.

rio hondo college€¦ · rio hondo college institutional effectiveness committee tuesday, october...

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