RINA VERIFICATION OF CARBON FOOTPRINT AND verification of carbon footprint and water footprint ... pas 2050:2011 standard and/or ghg protocol ... footprint and water footprint assertions

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  • RINA VERIFICATION OF CARBON FOOTPRINT AND WATER FOOTPRINT ASSERTIONS ISQPT-CWFP-00

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    1. SCOPE AND OBJECTIVE

    This instruction defines the method of verification of voluntary assertions related to the carbon footprint of an organisations products or services, according to the PAS 2050:2011 Standard and/or GHG PROTOCOL Product Standard and/or ISO 14067:2013 and to any GHG standards/programmes the organisation adheres to (cf. ISO 14040:2006 and ISO 14044:2006) and of verification of voluntary assertions related to the water footprint of an organisations products or services or the water footprint of the organization itself, according to the ISO 14046:2014 Standard.

    2. FIELD OF APPLICATION

    This instruction applies to all the Operational Units of RINA Services S.p.A. (RINA).

    3. REFERENCES

    PAS 2050:2011 - Specification for the assessment of the life cycle greenhouse gas emissions of goods and services

    GHG PROTOCOL Product life cycle accounting and reporting standard ISO/TS 14067 Greenhouse gases Carbon footprint of products Requirements and guidelines

    for quantification and ommunication ISO 14046 Environmental management Water footprint Principles, requirements and guidelines IAF MD 6:2009 Application of ISO 14065:2007 RINA Rules for the validation and verification of greenhouse gas assertions RINA Rules for the assessment of the water footprint RINA IS-QPT-CFP-01 Qualification and relative maintenance of the personnel involved in the

    verification process of carbon footprint assertions related to an organisations products or services. RINA IS-QPT-WFP-01 Qualification and relative maintenance of the personnel involved in the

    verification process of the water footprint of an organizations products, services or the organisation itself

    4. DEFINITIONS

    CAR: Non Conformity or Corrective Action Request

    CFP: Carbon Footprint

    CL: Clarification Request

    CPC: Central Product Classification

    CWFP: Carbon Water Footprint

    DM: Decision Maker. Person or group of people who decide(s) on certification

    Reasonable assurance: a high but not absolute level of assurance, expressed positively in the verification opinion, as to whether the operators or aircraft operators report subject to verification is free from material misstatement (source: Regulation EU ETS 600/2012)

    GHG: Greenhouse gas

    GVI: Audit team

    ITR: Independent Technical Review

    ITRP: Independent Technical Review Personnel

    Level of assurance: the degree of assurance the verifier provides on the verification report. There are two levels of assurance (reasonable and limited)

    OPN: Operational Network

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    GHG Programme: voluntary or mandatory international, national or sub-national system or scheme that registers, accounts or manages GHG emissions, removals, emission reductions or removal enhancements outside the organisation

    QI: Informative questionnaire, document filled in by the organisation, containing all the information necessary to prepare a quotation

    QPT: Sustainability, Environment & Climate Change Sector

    R: Recommendation

    Scheme Manager (SM): Responsible for managing the specific scheme

    File Manager (RPC): Responsible for the administrative-managerial aspects of the file (i.e. Application Reviewer (AR), Program Reviewer (PR), preparation of the carbon footprint or water footprint certification proposal) and qualified on the basis of the requirements established in instruction IS-QPT-CFP-01 and IS-QPT-WFP-01, respectively for the CFP and WFP scheme. (Note: During the start-up phase of the scheme, in the case of operational offices which dont have a file manager, QPT as scheme manager or a delegated person will provide the necessary support)

    Materiality: concept that individual or an aggregate of errors, omissions and misrepresentations could affect the final carbon footprint or water footprint data

    WFP: Water Footprint.

    CONTROL OBJECTIVE. The control objective is the reason for the existence of the control, expressed in simple words.

    CONTROL AND RESPONSIBILITY. Control is the activity necessary to obtain, with reasonable confidence, the achievement of a goal.

    5. RULES

    The activities related to the verification process of assertions of carbon footprint or water footprint are shown in the flow chart in point 6.1 below and in the table in point 6.2. Surveillance activities are not foreseen. If a client wishes to update the carbon footprint or water footprint, a new verification will be carried out according to the methods described in the following paragraphs. However its possible to insert inside the offer the costs for any subsequent verification of CFP and/or WFP updating.

    6. DESCRIPTION OF THE PROCESS AND ACTIVITIES

    6.1 FLOW CHART OF VERIFICATION OF VOLUNTARY ASSERTIONS RELATED TO CARBON FOOTPRINT AND WATER FOOTPRINT

    PHASES

    Moving from one stage to another

    Decisions are represented by rhombuses. The rhombus divides the original flow into 2 flows; the main one focuses on achieving the final result while the secondary one comprises one or more phases that must be completed before returning to the main flow.

    Sequential stages

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    The column headings indicate the operational responsibilities of the phases shown in each column. Each phase is placed in the right column in relation to the responsibility assigned.

    The flow chart is to be read in conjunction with Table 6.2.

    Each phase or decision shown in the flow chart is numbered so as to relate the flow chart to table 6.2; the latter gives a detailed description of each phase, defining responsibility, input, output, critical factors and records.

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    MAIN PHASES OF THE VERIFICATION PROCESS OF THE VOLUTARY ASSERTIONS RELATED TO CARBON FOOTPRINT AND WATER FOOTPRINT OF PRODUCTS AND/OR SERVICES

    DMITRP (COORDINATED

    BY SM)AUDIT TEAMSM/RPC

    CLIENT/

    ORGANIZATION

    NO

    END

    12

    FINAL DECISION

    END

    10

    INDEPENDENT

    TECHNICAL REVIEW

    4

    TEAM

    DEFINITION

    YES

    7

    ON SITE VISIT*

    OFFER

    ACCEPTED?

    1

    OFFER

    PREPARATION

    9

    REPORT

    PREPARATION

    2

    OFFER

    ISSUE

    11

    STATEMENT

    PREPARATION

    IQ SENDING

    13

    SEND OF

    DOCUMENTS

    CLOSE PROCESS

    3

    CONTRACT

    STIPULATION

    6

    VERIFICATION

    PLAN

    PREPARATION

    8

    DRAFT REPORT

    PREPARATION

    5

    DOCUMENT

    REVIEW

    ITR OK?

    DOCUMENTS

    OK?

    YES

    NO

    SEND

    DOCUMENTS

    3

    ORDER

    ACCEPTED

    YES

    NO

    * The on-site audit may be avoided in particular cases as per the following paragraphs of this instruction.

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    6.2 DESCRIPTION OF THE MAIN PHASES OF THE PROCESS OF VERIFICATION OF VOLUNTARY ASSERTIONS RELEVANT TO THE CARBON FOOTPRINT OF PRODUCTS OR SERVICES AND WATER FOOTPRINT OF PRODUCTS OR SERVICES OR ORGANIZATIONS

    PHASES RESPONSIBILITY INPUT1 DESCRIPTION OF THE ACTIVITIES OUTPUT OBJECTIVE2

    CRITICAL FACTORS RECORDS

    1 PREPARATION OF OFFER

    RPC or SM QI filled in by the client

    The scheme manager or one of his/her delegates or the RPC performs the following activities: - analyses the data in the QI needed to draw up the offer -checks availability of resources and competences to carry out the verifications in the right time -calculates the cost of the verification, taking into account the actual verification time in man/days (according to the table in par. 7) -draws up the offer.

    -Offer drawn up

    -The information needed to draw up the offer is to be clearly defined in the informative questionnaire

    -Recording of potential clients data in ANACLI, CAI-C -GHG_IQ form filled in by the client for the carbon footprint -WFP_IQ form filled in by the client for the water footprint -Form: GHG_OFFERTA_RINA or WFP_OFFERTA_RINA filled in by RINA CONTRACT REVIEW form (form: CFP_CR, for the carbon footprint or WFP_CR, for the water footprint)

    2 ISSUE OF OFFER

    RPC or SM Offer drawn up The QPT person responsible or the RPC checks and signs the offer. SM or the OPN office sends the offer to the client.

    -Offer signed by authorised personnel -Offer sent to the organisation

    Only authorised personnel can sign the offer.

    - Offer signed by authorised personnel (head of the operational office or QPT person responsible)

    1 Input: Initial event of a phase 2 Output/Objective: Result of the phase, reason why the phase was performed

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    PHASES RESPONSIBILITY INPUT1 DESCRIPTION OF THE ACTIVITIES OUTPUT OBJECTIVE2

    CRITICAL FACTORS RECORDS

    3 CONTRACT STIPULATION

    SM or RPC -Verification request on RINA form or organisations order

    The scheme manager (SM) or his/her delegate examines the request/order to check it is in line with the offer sent. If it is not, he/she contacts the organisation for clarification. The OPN secretariat or SM or his/her delegate records acceptance of the offer in CAI-C.

    SM or his/her delegate or RPC checks and signs the Confirmation of acceptance.

    The OPN secretariat or SM or his/her delegate sends the Confirmation of acceptance to the client containing the contract number and the request for the documents needed to verify the carbon footprint or water footprint. - carbon footprint or water footprint report - calculation sheets.

    The calculation sheets can also be examined on site at the discretion of RINA.

    -Request/Order complete and in line with the offer -Contract stipulated between RINA and the organisation -Request for documents related to the carbon footprint or water footprint

    - Request/Order complete and in line with the offer

    -Contract opened in CAI-C -Verification request filled in and signed by the organisation or order -Confirmation of acceptance form

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    PHASES RESPONSIBILITY INPUT1 DESCRIPTION OF THE ACTIVITIES OUTPUT OBJECTIVE2

    CRITICAL FACTORS RECORDS

    4 DEFINITION OF TEAM

    SM or RPC RINA-organisation contract

    SM or his/her delegate or RPC selects one or more technicians for the verification and informs the organisation of the name(s) which may object to them. The technical personnel must be qualified according to instruction IS-QPT-CFP-01 and/or IS-QPT-WFP-01, they must be independent of the verification activities and at least one member of the team must be qualified as team leader. The team, whether one or more people, must have at least one team leader qualified according to IS-QPT-CFP-01 and/or IS-QPT-WFP-01. At least one member of the team must be qualified for the CPC code (2 digits) of the product/service to be verified. In the absence of personnel qualified for the CFP or WFP with qualification in the pertinent CPC code (2 digits), suitable personnel may be included to cover the pertinent macro sector, as established in paragraph 11 of this instruction. The communication of the personnel in charge for the documental review (CFP_CDA or WFP_CDA) is sent by the scheme manager or by file manager. The communication of the audit date and audit team for the on site visit (CFP_CDT or WFP-CDT) is communicated together with the audit plan by the Team Leader to the client.

    -Verification team defined and communicated to the client

    -Independence and qualification of the verification team. -The technical expert is not to undertake verification activities without the presence of a Team Leader.

    Communication of team to the organisation. (CFP_CDA, and/or WFP_CDA)

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    PHASES RESPONSIBILITY INPUT1 DESCRIPTION OF THE ACTIVITIES OUTPUT OBJECTIVE2

    CRITICAL FACTORS RECORDS

    5 DOCUMENT REVIEW

    -Verification team Documents relevant to CFP or WFP report sent by the organisation: a) CFP or WFP report b) calculation sheets (optional, verifiable on site)

    The team examines the documents to ensure they meet the verification criteria of the carbon footprint of the standard the organisation adheres to or of the water footprint. Any findings arising from the document review are to be reported in the draft verification report so the organisation can make the necessary amendments to the documentation. When the number and seriousness of the findings arising from the review are such that they could invalidate the successful outcome of subsequent phases and the team believes that it is necessary that the organisation makes the amendments before the verification can continue, the outcome of the document review is communicated to the organisation during this phase. The Team Leader can avoid the on-site verification provided that: - all evidence needed for the assessment has been sent by the organisation to the verification team (calculation sheet, windows of the software used for the LCA analysis, characterisation factors used and their allocation in the software, sufficient number of informative questionnaires and/or documents of evidence for the source of the primary data collected by the company or at its suppliers). The on-site verification cannot be avoided if the GHG emissions or the water footprint related to the production process is higher than those derived from the other phases analysed (upstream and downstream processes).

    -Document review outcome communicated to the organisation (at the teams discretion) -Documentation examined -Findings from document review

    -The document review can be performed offsite or on site (it is necessary to specify whether its performed on or off site). -The organisation may be asked to provide other documents and additional information or, if necessary, to make corrections or changes to the documents provided before verification activities continue. The water footprint can only be defined such if the organisation has assessed all the indicators for the product or service subject to analysis. If the analysis focuses on only one indicator, it will only be possible to talk about water footprint with reference to the specific indicator of the analysis (i.e. water scarcity footprint; water availability footprint, water eutrophication footprint). The verifier is required to point out this aspect in the verification report so as to have the proper wording in the verification statement.

    - Document review outcome communicated to the organisation (at the teams discretion) (dispatch of CFP_DR_REP or of WFP_DR_REP)

    6 PREPARATION OF

    - Verification team Document review carried out

    At least 1 week before the verification date, the team leader:

    Verification plan sent to the organisation

    -Form: CFP_PLAN or WFP_PLAN filled in by the verification team

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    PHASES RESPONSIBILITY...

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