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RIGHT TO INFORMATION – 2005 – Compliance Report

1) Name of the Officer K.S. ARALIKATTI, IFS.,2) Designation,

EC. No. andDepartment

DIRECTOR (FORESTS)22924Forest

3) Name of the Officer to whom you are reporting MD/CMD4) Date of Joining the Service 17.05.19785) Date of Retirement 30.05.20116) Duties and Responsibilities (To be mentioned in Bullet Points) :-

Duties (including powers) (Job requirement/assignment)

- Overall responsibility on functioning of Forest-Wing in the Company

Responsibilities (Broad Spectrum)

- Controlling Forest divisions of MPMheaded by the Chief Forest Officer’s.

- Supply of wood raw-materials.- Raising, harvesting and maintenance of

captive plantations & related forestryworks.

7) Procedure followed in decision making process As approved by the CMD/MD and Board.8) Channel of supervision and accountability Centralized supervision of forestry works of

MPM from Head Office at Bhadravathi.9) Norms set for discharging your functions As set by the Management from time and

then.10) Rules / Regulations / Instructions / manuals and

record held under your control or used by yoursubordinates in discharging your functions.

As prescribed by the Management.

11) Please furnish a statement on categories ofdocuments that are held under your control

The catalogue of files at office of Director(Forests) is already furnished.

12) Do you hold any particulars that are accountable topublic representation for formulation of any policy

All the approved statements fromManagement, copies of Government orders,Government procedures etc., related toForest Division.

13) Do you hold any statement / minutes accountable forpublic

All the approved statements fromManagement/Government in form of copies.

14) Please indicate your gross pay including perks andfringe benefits

Rs.76,743/- (November’2009)

15) Any other information as you deem to furnish - Nil -

Signature :Designation: CCF & Director (Forests)

The Mysore Paper Mills Ltd., BHADRAVATHI – 577 302.

THE MYSORE PAPER MILLS LTD : BHADRAVATI

List of Files with PA to Director (Forests)

File No. Subject CodePA-1 Personnel PNLPA-2 Administration ADMPA-3 Circular CIRPA-4 Board Meeting BDMPA-5 CFOs-Meeting CF-MTGPA-6 Miscellaneous MISCPA-7 Raw Materials Receipts RMRPA-8 Management Information Reports MIRPA-9 Karnataka Forest Development Corporation KFDC

PA-10 Correspondence with MD Co.MDPA-11 Karnataka State Forest Industries Corporation KSFICPA-12 Internal Audit IAPA-13 Indian Paper Markers’ Association IPMAPA-14 Audit Sub Committee ASCPA-15 Officers on Deputation to MPM DPTNPA-16 Visiting Officers/Officials VOFPA-17 Inspection Reports INSPPA-18 Correspondence with CFOs C-CFOsPA-19 R & C Meeting R&CPA-20 Research RESPA-21 Raw Materials RMTPA-22 Committee on Public Sector Undertaking COPUPA-23 Legal LGLPA-24 Govt. Circulars G-CIRPA-25 Bamboo Society of India BSIPA-26 Training TRGPA-27 Progress Reports PR.REPPA-28 Legislative Assembly Questions LAQPA-29 Budget BUDPA-30 Correspondence with GM(P)/JGM GMPPA-31 Board Sub committee BSCPA-32 Top Management Performance Review Meeting TMPRPA-33 DCFs/ACF – Personnel File DCFPA-34 Range Forest Officers – Personnel File RFOsPA-35 Diary of CFOs DIRPA-36 Forest Field Worker FFWPA-37 Minutes of R&C Meeting M-R&CPA-38 Right to Information Act RIAPA-39 Xerox M/c X-M/cPA-40 Brochures/Manuals/Pamphlets Etc. BRO


List Of Files in the O/o the ACF & TA to Director (Forests)

File No. Subject CodeTA-1 Estimate File (Correspondence paper) EFTA-2 Karnataka Transparency in public procurement

Act 1999 & Rules 2000KTA

TA-3 Delegation of Financial Powers. DFPTA-4 Forest Division Budget 2004-05 FDBTA-5 S.S.R. File for Forestry works SSRTA-6 Daily progress Report – Pulpwood Extraction & Transportation

(Forest Wing).a) MD’ File b) Dir.(Fts) File separate.

PR

TA-7 Planting Target Achievement from 2003-04 onwards PTATA-8 Fund Indent File – 2003-04 onwards FITA-9 Pending Bill Clearance File of transferred Forest Officers FO

TA-10 Publication of MPM Matters & paper cuttings PPCTA-11 Fire Accidental Forest Fire File FATA-12 CFOs Meeting Proceeding File. MPTA-13 Nursery Stock Verification File 2004-05 NSVTA-14 Staff Transfer File ST

TA-15 Surrendering Unserviceable old Bulldozers to Mills File BF

TA-16 File – pertaining to public litigation PLTA-17 O.M. File – Diesel Bills DBTA-18 Model Estimate File META-19 Details of leased Areas to MPM and Lease Deeds LDTA-20 Bamboo Project File BP

TA-21 File pertaining to revision of S.S.R. SSRTA-22 File pertaining to Addl. Replacement of Seedlings RS


List Of Files in the O/o the Manager (Forest) HQ/FF

File No. Subject CodeHQ-1 Miscellaneous MSHQ-2 Harvesting Captive Plantation (1995 & onwards)MCPHQ-3 Extraction of Raw Materials from C.P. ERMHQ-4 Supply of Seedlings to Outsiders SSOHQ-5 Sale of Seeds SSHQ-6 Procurement import of Seeds PIS

HQ-7 Issue of Seeds ISHQ-8 Collection of Seeds from MPM C.P. CSHQ-9 12.5% Lease Rent to GOVT. from C.P. LR

HQ-10 Value of Pulpwood from C.P.& Outsiders VPWHQ-11 CFO’s Meeting Proceeding MPHQ-12 Nursery Stock checking NSHQ-13 N.A.E.B. GKVK Bangalore NAEBHQ-14 B.E.R.I. (Biomass Energy for Rural India

Project)

BERI

HQ-15 Annual / Directors Report AR

HQ-16 A.G. Audit Defective Pine Plantations ADPHQ-17 KTP Reports KTPHQ-18 Vigilance Squad VSHQ-19 Nursery Materials NMHQ-20 Farm Forestry FF

HQ-21 Internal Audit IAHQ-22 Management Plan MPHQ-23 Right to Information Act RIAHQ-24 Handing over of Wildlife Areas HWAHQ-25 Handing over of Non-Foret Lands & Allocation of New

Areas to MPMHNF

HQ-26 W.P. No.14644/98 & PIL in Hon’ble High Court, B’lorePILHQ-27 General Files (23 Nos.) GF

LIST OF FILES IN ESTIMATE SECTION

Director (Forests)No. of Files

FileNo. File Name

2007-08

Est.1 Raising Nursery 36

Est.2 Raising Captive Plantation 102

Est.3 Raising Misc. species Plantations 9

Est.4 II Year Maintenance 93

Est.5 III Year Maintenance 104

Est.6 Coppice Maintenance 19

Est.7 Fire Tracing 15

Est.8 Engaging Fire Labour 3

Est.9 Farm Forestry 0

381

MYSORE PAPER MILLS LIMITDFOREST DIVISION, BHADRAVATHI

List of Files in Raw Materials Section of CCF & Director (Forests)

Sl. No. Brief Description Code

01 MPM Captive Plantation RM

02 Bamboo RMB

03 Karnataka Forest Development Corpn. KFDC

04 Karnataka State Forest Industries Corpn. KSFIC

05 Gate Purchase of Pulpwood GP

06 Private Procurement of Pulpwood PVT

07 Polythene Bags PB

08 Polythene sheets (Black & White) PS(B/W)

09 Root Trainer Trays RT

10 Prime Mover PM

11 Fertilizer NPK

12 General Correspondence GEN

13 Pesticides PEST

14 Vehicles VEH

RIGHT TO INFORMATION – 2005 – Compliance Report1) Name of the Officer : R.S.R. MURTY2) Designation,

EC. NO: andDepartment

: GEN.MANAGER[PRODUCTION] 02968 PRODUCTION

3) Name of the Officer to whom you arereporting

: DIRECTOR (OPERATION)

4) Date of Joining the Service : 25-09-19815) Date of Retirement : 31-07-20106) Duties and Responsibilities ( To be mentioned in Bullet Points): -

Duties (including powers) (Job requirement /assignment)


Monitoring - a)Production/maintenance/Quality

activities. b) Safety assurance. c)Procurement of materials like

chemicals, fuel, Packing materials. d)Liaisoning with statutory authorities.

Overall responsible for productionrelated activities, decision making inprocurement activities up to Rs. 5 lacks.

7) Procedure followed in decision makingprocess

Technical consultation with all TechnicalExecutives and with approval of D(O) &MD.

8) Channel of supervision and accountability Down below up to shop floor level andreporting to D(O) & MD.

9) Norms set for discharging your functions Production and consumption norms fixedevery year with approval of Board.

10) Rules / Regulations / Instructions / manualsand records held under your control or usedby your subordinates in discharging yourfunctions

All the applicable manuals related toproduction.


Production details & consumption details.

12) Do you hold any particulars that areaccountable to public representation forformulation of any policy

As a factory manager under factory rules.

13) Do you hold any statement / minutesaccountable for public

NIL

14) Please indicate your gross pay includingperks and fringe benefits

Rs.50.000/-

15) Any other information as you deem tofurnish

NIL

Signature:

Date:04.12.2009 Designation:General Manager[Prodn]

THE MYSORE PAPER MILLS LIMITED

List of Files in General Manager [Prodn.] Office

File No. Subject1 Audit sub committee meeting2 Board Meeting3 Board sub committee meeting4 Review & Co-ordination committee meeting5 Top management performance review meeting6 Departmental Improvement committee meeting7 Information furnished to MD8 Daily production report9 Project10 Inventory management11 Administration12 Personnel [Officers]12A Personnel [Non-Officers]13 Training14 Finance15 Audit16 IT & EG17 Forest18 Government19 Production Meeting20 Raw materials21 Pulp [CPM1 / CPM2 / CSRMP]22 Chemical Utilities / Recovery23 Paper24 Maintenance25 R & D / QC26 Marketing27 Civil Engineering28 Safety ,Security & Fire29 Materials30 Stores, shipping & Traffic31 Engineering services32 Power block33 Industrial Engineering34 EPC /ETP/ STP35 Sugar mill36 Quality Assurance committee37 Shut down38 Bangalore offices

-2- GM(P)39 ISO 1400140 Circulars41 Delegation of powers42 Company profile43 Karnataka state pollution control board44 Miscellaneous45 Office Needs46 Newspaper clipping47 Budget48 Notes / circulars from MD48A Observation of MD on production performance49 Important papers & Data50 Pamphlets / Hand bills51 Chairman52 Visit of Dignitaries53 IPMA /IPTAA & other institutions54 Trade unions55 Sugar mill daily reports56 Quality complaints57 Annual general body meeting58 Contract workers59 Attendance60 In-charge arrangement61 Water tariff committee62 Various committees63 Work order copies64 Energy Management65 Kagada house magazine66 Data / Statistics / charts67 Tour / TA bills68 Imprest69 Man power70 Consultants71 Bureau of Indian standards72 Vigilance reports

Date: 04.12.2009 SignatureDesignation : General Manager [Prodn]


1) Name of the Officer : D S Gaonkar, I.F.S.

2) Designation,E.C. No. andDepartment

: General Manager (HRD&A)EC No.22833Human Resource Development &

Administration (HRD&A)3) Name of the Officer to whom you are reporting : Sri B H Anil Kumar, I.A.S.

4) Date of Joining the Service : 05.03.1981

5) Date of Retirement : 31.08.2018

6) Duties and Responsibilities (To be mentioned in Bullet Points:-

Duties (including powers) (Job requirement/assignment)

GM (HRD&A) is the top Management post forthe overall control of HRD and Administrationissues of the Company.


Overall in-charge of the entire Human ResourceDevelopment and Administration functionsrelated to Personnel, Industrial relations, PublicRelations, Welfare, Training, legal, Town andGeneral Administration, Security and Vigilanceand, Safety and Fire, follow-up withGovernment and other Agencies.

He reports directly to the Managing Director andassisting him in the areas of HRD and GeneralAdministration and apprising the Board from timeto time on the situation in the factory foreffective measures.

Effective control on the areas of HRD functionsof the Mills including industrial relations,personnel management and welfare and generaladministration.

Close interaction with MPM EmployeesAssociation, MPM Sugar Factory LabourersAssociation and other Unions for better IR toachieve targeted production and dispatches.

Recruitment and selection of personnel in timefor continuing the process work in thedepartments, placement and training team workredeployment and optimum utilization ofavailable manpower.

Effective supervision of control of security andvigilance department functions, fire departmentand allied security matters.

Maintaining good public relations with localauthorities / officials / Boards / Organisations.

-2 -2- (GM(HRDA)7) Procedure followed in decision making process To implement HRD&A policies and programmes of

the Company keeping in view the vision, missionand values statement of the Company.

Following the established rules andregulations;

Involving subordinates and co-officers forparticipatory decision making.

Putting up notes to higher ups for gettingdecisions on certain matters when calledfor;

Setting up Committees and act on theirreports after due analysis.

8) Channel of supervision and accountability GM (HRD&A) reports to Managing Directoradministratively.

Accountable to Board.9) Norms set for discharging our functions Norms/ guidelines have been set by the

Company in the form of Standing Orders,Officers Service Rules, etc. and accordingthese, appropriate decisions are arrived atin discharging official functions.

10) Rules / Regulations / Instructions / manualsand records held under your control or used byyour subordinates in discharging your functions

Standing Orders; Officers Service, Control, Conduct & Appeal

Rules-2008

(it contains promotion policy and careerplanning rules, recruitment rules)

Travelling Allowance Rules Leave Rules Award Scheme Rules Medical Rules Workers Compensation Act Gratuity Provident Fund ESI


All files come under the control of JGM (HRM),SM(HRM), SM(HRDP), SM(TA), Manager (PNL-NonOfficers Est)PNL Officer ( Officers Est) – Statt encld.

12) Do you hold any particulars that re accountableto public representation for formulation of anypolicy

Not Applicable.


Not Applicable.

14) Please indicate your gross pay including perksand fringe benefits

Rs.37,682 + HRA + Benefits as applicableCentral Govt. employees

15) Any other information as you deem to furnish …

Date: Signature:Designation : GENERAL MANAGER (HRD&A)

THE MYSORE PAPER MILLS LIMITED, BHADRAVATI

LIST OF FILE IN OFFICERS ESTABLISHMENT SECTION OF HRDA DIVISIONFILE NO CODE NO SUBJECTFPA DLP DELEGATION OF POWERSFPA DLP DELEGATION OF POWERSFPA BUD BUDGETFPA SPN SUPERANNUATIONFPA SPN SUPERANNUATION -TRUSTEESFPA CL RULES - CAR LOANFPA HL RULES - HOUSING LOANFPA CHR RULES - CHARGE ALLOWANCEFPA CR RULES - CONVEYANCEFPA LE LEAVE ENCASHMENTFPA CHA CHARGE ALLOWANCEFPA LTC LEAVE TRAVEL CONCESSIONFPA AI ANNUAL INCREMENTFPA CR CONVEYANCE REIMBURSEMENTFPA HLN APPROVAL NOTES - HOUSING LOANFPA CLN APPROVAL NOTES - CAR LOANFPA DA D. A. - VOL IIFPA TRF TRANSFER (VOL-III)FPA STPD ENHANCEMENT OF STIPEND TO MTSFPA EAS MPM EDUCATIONAL ASSISTANCE SCHEMEFPA SCC SCHOOL COMMITTEESFPA SC/ST SC / ST COMMITTEE / ASSOCIATIONFPA HVC HEADS - VARIOUS COMMITTEESFPA PAR P A RFPA PPR PROPERTY RETURNSFPA LGL LEGAL MATTERS / ILPMFPA FME FAMILY PLANNING/ EXEMPTION OF P.TAX (2 FILES)FPA RSF REIMBURSEMENT OF SUBSCRIPTION FEEFPA RME REIMBURSEMENT OF MEDICAL / RULESFPA RMEC EXPENSES - EXCEPTIONAL CASESFPA BLD BLOOD DONATIONFPA ATD ATTENDANCEFPA PSP NOC - PASS PORTFPA RDS RE-DESIGNATIONSFPA TEL TELEPHONES /INTERNAL/EXTERNAL/FPA BB BROAD BANDFPA HRDA HRDA FILEFPA SFTY SAFETY DIVN FILEFPA SCRTY SECURITYFPA FT DIV FOREST DIVISIONFPA DPC D P C ( VOL II )FILE NO CODE NO SUBJECTFPA DPCC CONFIRMATION OF MTS

-2-

FPA CONFN CONFIRMATION OF OFFICERS (DPC & INTERNAL SELECTION)FPA CNTA CONTRACT APPOINTMENTFPA GOVT GOVERNMENT CORRESPONDENCEFPA ANA SALARY ANOMALY / REDRESSAL COMMITTEEFPA PAI G P A IFPA GRT GRATUITY

Date: 20.12.2009 PERSONNEL OFFICER(OE)

RIGHT TO INFORMATION 2005 - Compliance Report

1) Name of the Officer H.S.N. RAO2) Designation

EC No. andDepartment

GM & CS00475Corporate Division, MPM, B`lore

3) Name of the Officer to whom you are reporting Managing Director4)5)

Date of joining the serviceDate of Retirement

08-12-199730-11-2011

6) Duties and Responsibilities (To be mentioned in bullet points)Duties :

arranging Board Meetings, AuditCommittee Meetings, Share TransferCommittee Meetings and other meetings ofBoard Sub-Committees ; arranging Annual General Meetings/EGM of the Shareholders Maintenance of statutory records, filing of various returns under the Corporatelegislation, servicing of Fixed Deposit holders, Bond /Debenture holders etc. Interacting and liaisoning with the stockexchange, Registrar of Companies, Registrarsand Share Transfer Agents, advocates and legaladvisors, statutory auditors and practicingCompany Secretaries for obtaining periodicalcertificates,

attending to court matters at High Court,Civil Courts and Arbitration matters compliance with SEBI guidelines,execution of documentation with the financialinstitutions for bond / debentures attending to Governmental correspondence asa nodal officer between the Company and theGovernment and replying to starred / unstarredquestions of the Legislative Assembly andLegislative Council.

Responsibilities (Broad spectrum)

The Company Secretary is a statutoryofficer appointed under the requirements ofthe Companies Act, 1956 to comply with itsprovisions and other allied legislations suchas Listing Agreement and SEBI guidelines.He heads the Registered office to carry outthe functions as stipulated under theprovisions of the Companies Act, 1956 andother Corporate legislations. The department, he heads is aResponsibility Centre. He is responsible forimplementing the directions / decisions ofthe Board / Sub-Committee / MD. He isassisted by Dy. Company Secretary in therank of a Manager and other staff membersin discharge of the various duties within timeframe.

7) Procedure followed in decision making process The decisions which are routine andstatutory in nature are taken by theCompany Secretary.

8) Channel of supervision and accountability’ However, proposals involving major financialimplications and policy matters are initiatedby the Company Secretary and channelizedto the MD through the Finance dept. fordecisions and to the Board of Directorswherever applicable.

9) Norms set for discharging your functions The functions handled by the Regd. Office arestatutory / mandatory in nature. The normsare set by the respective Acts / Rules /guidelines itself and same has to becomplied with.

-2- GM & CS10) Rules / Regulations / Instructions / manuals and records

held under your control or used by your subordinates indischarging your functions

The various acts enacted by both the CentralGovernment and State Government and therules framed there under from time to timeare used for discharging the functions. Apartfrom this, Memorandum & Articles ofAssociation of the Company, Minutes of theBoard / Sub-Committees of the Board and thecompany rules and instructions of MD / Boardare also used for discharging the functions.

11) Please furnish a statement on categories of documentsthat are held under your control

The various corporate legislations enacted bythe Central Government and State Government,Minutes of the Board Meetings and SubCommittee Meetings, guidelines and circularsissued by the Government from time to time onvarious legislations, listing agreement with theStock Exchange, Agreement with theCompany`s Registrar and Share TransferAgents. Debenture / Bond Trust Deeds,Secretarial standards, guidance notes issuedby the Institute of Company Secretaries ofIndia, various statutory registers maintainedunder the Companies Act, copies of the Annualreturns, annual reports etc.

12) Do you hold any particulars that are accountable to publicrepresentation for formulation of any policy

-

13) Do you hold any statement / minutes accountable forpublic

-

14) Please indicate your gross pay including perks and fringebenefits

Basic Rs. 21,100/- + applicable DA and other perks& fringe benefits as applicable to the cadre ofGM

15) Any other information as you deem to furnish -

Sd/- H.S.N. RAO

Date: 30.11.2009 GM & CS


CORPORATE DIVISION, BANGALORE

LIST OF FILES MAINTAINED AT CORPORATE DIVISION

GM & CSFileNo.

SUBJECT CODE

1 COST AUDITORS CS/AUDIT

2 STATUTORY AUDITORS CS/AUDIT

3 UNAUDITED FINANCIAL RESULTS CS/SEBI

4 SEBI CORRESPONDANCE CS/SEBI

5 SEBI COMPLAINTS CS/SEBI

6 AG’S OFFICE CS/CAG

7 PRINTING OF BALANCE SHEET CS/BS

8 ALLOTMENT OF SHARES TO GOVT CS/GOVT

9 MYSORE ELECTRICAL INDUSTRIES LTD CS/INVEST

10 OFFICE ORDERS CS/GEN

11 STOCK EXCHANGE – MUMBAI CS/BSE

12 INTERNAL AUDITORS CS/AUDIT

13 CORRESPONDANCE WITH GOVT CS/GOVT

14 TRADE MARK CS/TR.MARK

15 LEGAL OPINIONS CS/LGL

16 DEPT OF PUBLIC ENTERPRISES CS/KABPE

17 DEPOSITORY SYSTEM ( NSDL) CS/NSDL

18 CENTRAL DEPOSITORY SERVICES LTD CS/ROC

19 SEARCH REPORT CS/SR

20 INDUSTRIAL DEVELOPMENT BANK OF INDIA CS/IDBI

21 IREDA CS/IREDA

22 PURCHASE OF UTI SHARES CS/UTI

23 DEMATERILISATION OF SHARES CS/DEMAT

24 SRI V SREEDHARAN & CO- PCS CS/PCS

25 BANGALORE MANAGEMENT ASSOCIATION CS/BMA

26 ANNUAL GENERAL MEETINGS CS/AGM

27 CORPORATE GOVERNANCE CS/SEBI

28 DIN FILE – MCA – 21 CS/MCA

29 MEMORANDUM & ARTICLES OF ASSN CS/MOA

30 SHAREHOLDING PATTERN CS/SH

31 ALPHA SYSTEMS PVT LTD CS/ALPHA

32 ALL DIRECTORS FILES CS/DIR

-2- GM & CS33 BALANCE SHEETS (1936 TO 2009) CS/AR

34 BOARD MEETINGS AGENDA ( FROM 1 TO 525) CS/BM

35 BOARD MEETING MINUTES ( FROM 1 TO 525) CS/BM

SUB COMMITTEE MEETINGS:

36 AUDIT COMMITTEE MEETING AGENDA CS/AC

37 AUDIT COMMITTEE MEETING MINUTES CS/AC

38 SHARE TRANSFER COMMITTEE AGENDA CS/STC

39 SHARE TRANSFER COMMITTEE MINUTES CS/STC

40 INVESTMENT PROPOSAL MEETING AGENDA CS/INVMT

41 INVESTMENT PROPOSAL MEETING MINUTES CS/INVMT

42 EFFLUENT TREATMENT PLANT MEETING AGENDA CS/ETP

43 EFFLUENT TREATMENT PLANT MEETING MINUTES CS/ETP

44 INVESTORS GRIEVENCE COMMITTEE MTG CS/IGC

45 INVESTERS GRIEVENCE COMMITTEE MINUTES CS/IGC

46 REMUNERATION COMMITTEE MTG CS/RCM

47 REMUNERATION COMMITTEE MTG MINUTES CS/RCM

48 MINUTES OF R&C COMMITTEE MTG CS/RCM

49 EXTRAORDINARY GENERAL MEETING AGENDA CS/EGM

50 EXTRAORDINARY GENERAL MEETING MINUTES CS/EGM

51 COPU MEETIN FILES

52 CORRESPONDENCE WITH DIRECTORS CS/COPU

53 RESOLUTION BY CIRCULATIONS CS/CIR

54 REGISTRAR OF COMPANIES FILES CS/ROC

55 ACTION TAKEN REPORTS CS/ATR

56 STATUTORY REGISTRARS:

57 ATTENDANCE REGISTERS OF DIRECTORS CS/MCA

58 SITTING FEES REGISTER

59 REGISTER OF CHARGES

60 DIRECTORS REGISTER

61 LEGISLATIVE ASSEMBLY & L. COUNCIL CS/GEN

62 IMPORTANT INFORMATION CS/GEN

63 ANNUAL GENERAL MEETING FILES

64 BANGALORE PRINTING PRESS

63 VOLUNTARY RETIREMENT SCHEME CS/VRS

64 DONATION CS/DON

65 EXPANSION OF PROJECTS/ GOVT ORDER/ MINUTES CS/PROJ

FIXED DEPOSITS: CS/FD

66 FIXED DEPOSI COLLECTION ACCOUNT

-3- GM & CS67 FIXED DEPOSIT – REPAYMENT

68 FIXED DEPOSIT – PREMATURE

69 FIXED DEPOSIT – INTEREST WARRANTS

SHARES: CS/SHARES

70 SHARE LEDGERS( 1936- 37) DT 20.05.1936

71 APPLICATION AND ALLOTMENT OF SHARES

72 INDEX OF SHAREHOLDERS

73 ISSUE OF RIGHT SHARES REGISTER

74 ISSUE OF BONUS SHARES REGISTER

75 INDEX OF PAPER SHAREHOLDERS ( UPTO 1996)

76 TRANSFER OF SHARES*

77 TRANSMISSION OF SHARES*

78 FILES RELATING TO JALAN’S GROUP

79 SHAREHOLDERS ATTENDANCE REGISTER OF ANNUAL GENERAL MTGS

80 GOVERNMENT CORRESPONDANCE(SHARES)

81 DC REGISTER OF SHAREHOLDERS (OLD)

82 DIVIDEND REGISTERS

83 NON RESIDENT INDIANS( NRI) SHAREHOLDERS FILES:

A) APPLICATIONB) ALLOTMENTC) RBI APPROVALD) MEMBERS REGISTERE) DIVIDENDF) INCOME TAX EXEMPTION

84 CANCELLED SHARE CERTIFICATES

85 SUGAR SHAREHOLDERS ( REGISTERS)

86 ENEMY COUNTRY ( SHARES)

87 BONDS/ DEBENTURE CS/DEBN

88 BOND SERIES – I ( 13.75% NCD)

89 BOND SERIES – II( 12.40% NCD)

99 BOND SERIES – III13.75% NCD)

OTHERS: CS/GEN

100 CORRESPONDANCE WITH MADRAS

101 CORRESPONDANCE WITH BOMBAY

102 CORRESPONDANCE WITH DELHI

103 CORRESPONDANCE WITH CALCUTTA

104 MARKETING DIVISION

105 FINANCE DIVISION

106 HRD&A DIVISION

107 FOREST DIVISION

-4- GM & CS108 PRODUCTION DIVISION

109 PUBLIC RELATIONS DIVISION

110 CENTRAL EXCISE

111 INSTITUTE OF COMPANY SECRETARIES OF INDIA

112 OPERATION OF BANKING ACCOUNTS

113 DELEARSHIP AGREEMENTS

114 GENERAL INFORMATION

LEGAL FILES: CS / LGL

115 RAILWAY CLAIMS TRIBUNAL (MA-NO.13/2006)

116 RAILWAY CLAIMS TRIBUNAL ( OA No.210/91

117 JANARVARTHA (PCR NO.1664/99)

118 PENMANIPUBLICATIONSPVTLTD(CP O.256/99

119 R S BIYANI (OS NO..8797/98

120 KAMANI TUBES LTD (OS NO.6820/98

121 AMBICA PAPERS PVT LTD(OS NO.25291(/07)

122 ASST. COMMISSIONER OF CENTRAL EXCISE- HASSAN

123 K G SRIDHAR & OTHERS ( W.P.14664/98)

124 BANGARAMMA & OTHERS

125 HANUMAN PACKAGING CORPN

126 RAJAMANE SERVICES

127 KARNATAKA STATE POLLUTION CONTROL BOARD

128 RAILWAY CLAIMS TRIBUNAL

129 M/S AGK PUBLICATIONS

130 RAMKY INFRASTRUCTURE

131 M/S BRIJLAL SHIVNATH (AP NO.127,138,317,334/06

132 CONTROLLER OF STATIONERY,KERALA(OS8052/98)

133 SUGAR FILE

* Maintained at M/S Alpha Systems Pvt. Limited the Registrar and Transfer Agent of theCompany as per the requirement of SEBI.


1) Name of the Officer : Dr. K. Balaraju2) Designation,


: JGM (HRM) 17693 HRDP

3) Name of the Officer to whom you are reporting : GM (HRDA)4) Date of Joining the Service : 27.01.19975) Date of Retirement : 31.12.20106) Duties and Responsibilities ( To be mentioned in Bullet Points): -



Backlog Recruitment Township Grievance Redrssal Committee VRS, Recruitments Improvement Teams Nodal Officer RTI.

- To Complete Recruitment Process

- Township works dealing with civil worksand all matters of Townships.

- PF / Gratuity / Super Annuation Trust

7) Procedure followed in decision making process - Discussions- Rule reference- Conventions and Procedures- Committees- Need Identifications.

8) Channel of supervision and accountability - Downward and up ward supervision- Directions / Inspections.

9) Norms set for discharging your functions Need Based

10) Rules / Regulations / Instructions / manuals andrecords held under your control or used by yoursubordinates in discharging your functions

- Guidelines issued to Town office from time totime.- RTI Rules- Backlog – court directions.


- Pertaining to Backlog- House allotment documents

12) Do you hold any particulars that are accountableto public representation for formulation of anypolicy

- Nodal Officer RTI


-


15) Any other information as you deem to furnish

Signature:Date: 12.12.09 Designation: JOINT GENERAL MANAGER (HRM)


List of Files in HRDP Division

JGM(HRM)File No. Subject

1 Incharge Memos2 Personnel File3 Training File4 ISO 140015 Right to information Correspondence file6 Meeting notes file7 Circular File

Date: 12.12.09 Signature:Designation: JOINT GENERAL MANAGER (HRM)

RIGHT TO INFORMATION - 2005 - Compliance Report -2009

1) Name of the Officer DP MAHAVEER KUMAR2) Designation,

E.C. No: andDepartment

Senior Manager [HRM]02326HRD & A

3) Name of the Officer to whom you are reporting General Manager [HRD&A]4) Date of Joining the Service 03.05.19855) Date of Retirement 30.11.2018

Duties and Responsibilities (To be mentioned in bullet points): -Duties (including powers)

(Job requirement / assignment)Responsibilities (broad

spectrum)

To carry out all HRM activities consisting ofWelfare, Industrial Relations, Contract,(Manpower Contract – Hiring of Vehicles) andLegal pertaining to 2500 employee undervarious categories (All non-officersestablishment issues).

To carryout various HRM activities pertainingto 1500 (TPF & HPF) Contract Workers and491 Forest Field Workers.

To co-ordinate with various Trade Unions toconduct collective bargaining process /settlement machinery handling of grievanceand other Trade regulations to implementEmployee Management Relation [EMR].

Co-ordination with external agencies [statutoryand non-statutory, co-ordination with HoDs /Line Managers, Officers, Establishment,Security and Vigilance Dept., TownAdministration, Public Relations Dept., etc., forbetter and timely implementation of HRMactivities in the Mills.

SM [HRM] is the designated authority toimpose minor and major punishment to all thenon-officers category of employees afterfollowing Domestic Inquiry Proceedings andStanding Order Guidelines and his orders arereviewed by G M [HRD&A] as AppellateAuthority as and when required.

Recently Security & Vigilance Dept. and PublicRelations Sections are also functioning underthe over all control of S M [HRM].

S M [HRM] is invariably nominated as aMember in various Committees constituted inthe Mills. Further, he is also nominated asVice President in the MPM Education Society.

S M [HRM] is assisted by two Managers, oneAsst. Manager and one Personnel Officer(Welfare) and one Personnel Officer (Legal) tocarry out all the above assignments.

Responsible for effectiveimplementation of the PM & IRpolicies / programmes in the Millswith specific reference to non-officers category of employees.

Responsible for assisting topmanagement in the formulationand developing of personnelprocedures / programmes.

Responsible for cross functionalco-ordination with HoDs toimplement HRD policies of thecompany.

Responsible for co-ordination withState Labour Dept. / JudiciaryLegal Consultants and otherstatutory authorities on HRD & Aissues.

-2- SM(HRM)7) Procedure followed in decision making

process Decision making procedure is mainly

as per the functional organizationsystem existing in MPM.

Day-to-day decisions are taken as perprocedures, guidelines norms,precedents, principles, guidelines andon case to case based approvals ofthe competent authority.

Certain decisions are taken as perdelegation of authority andresponsibility in compliance tooperating efficiency.

8) Channel of supervision and accountability Immediate supervision by thefunctional Head, G M [HRD&A] andalso on second line with J G M [HRM]as reporting authority. Subordinatesupervision is by direct link with theofficers who functionally reports to SM [HRM].

Accountable for Harmonious IndustrialRelations, Effective implementation ofWelfare measures, Monitoring of legalissues and Maintenance of Contractspertaining to HRD&A Division.

9) Norms set for discharging your functions Apart from routine functions, specificnorms are set on case to case basis bythe superiors. Statutory norms arecompiled with on time bound and also onneed basis.

10) Rules / Regulations / Instructions /manuals and records held under yourcontrol or used by your subordinates indischarging your functions.

C&R Rule, Promotion Policy, JD, MoS,Standing Orders, TA / DA Rules, MedicalRules and other various IndustrialJurisprudence, Labour Legislations arereferred and used as tools for effectivefunctioning.

11) Please furnish a statement on categoriesof documents that are held under yourcontrol.

- Furnished-

12) Do you hold any particulars that areaccountable to public representation forformulation of any policy.

- N A -

13) Do you hold any statement / minutesaccountable for public - N A -

14) Please indicate your gross pay includingperks and fringe benefits. Approximate Rs.41,000/- per month

15) Any other information as you deem tofurnish.

- Nil -

Signature:Date: 28.11.2009

Annexure to Column (11)

List of categories of documents held for reference in the decision making process

Sl. No. Name of the Document Used / referred fo1) C&R Rules Mainly referred for manpower planning,

Recruitment and Selection Process,Manpower Assessment for right sizing theemployee strength and also to determine theseniority for MR / CMR employees.

2) Promotion / Transfer Policy 1977Agreement (as amended by2002)

Referred mainly for conducting DPC andother promotional avenues to the employee.This settlement is also used for Transfer andre-deployment.

3) Job Description and JobSpecifications (JD)

It is an annex to MoS - 2009. This containsJob Description / Job Specification / JobRequirement of MR / CMR employees. This isan exhaustive document specifying the basicqualification and experience and joballocation of MR / CMR employees.

4) Standing Orders dated23/10/1961 (as amended by2006) (S.O)

This is a document used to regulateIndustrial relation. This is also a statementof condition of employment, grievances,misconduct, disciplinary action, etc., ofWorkmen category of employees includingand up to the level of Sr. Tech. Assts / SAlevel of employees (non-officers category).

5) Memorandum of Settlement (fora tenure of once in four years)(M.o.S)

This is a document of collective bargainingprocess entered into between theManagement and Workmen before the StateConciliatory as a tripartite settlement underSections 12 (3); 18 (3) of ID Act – 1947 readwith Rule 59 of the ID (Karnataka) Rules1957. This is a document of LabourManagement Agreement for workingconditions to promote stability and prosperityof the Industry.

THE MYSORE PAPER MILLS LTD., BHADRAVATI. SM (HRM)HRM Department

List of Files maintained at Welfare Section

File No. Subject CodeFPR/WEL/UF/01 Uniform UFFPR/WEL/FW/02 Footwear FWFPR/WEL/RC/03 Raincoat RCFPR/WEL/AP/TT/WC/04 Apron/Turkey Towel/Woolen Coat AP/TT/WCFPR/WEL/SCP/05 SC/ST Special Component Plan SCPFPR/WEL/STH/06 Stitching Charges STHFPR/WEL/MTO/07 Mementos MTOFPR/WEL/FEL/08 Felicitation FELFPR/WEL/FUX/09 Funeral Expenses FUXFPR/WEL/FCH/10 Footwear Charges FCHFPR/WEL/EAV/11 Education Advance EAVFPR/WEL/FAV/12 Festival Advance FAVFPR/WEL/FL/13 Factory License FLFPR/WEL/OF/14 Occupier of the Factory OFFPR/WEL/WF/16 Welfare Fund WFFPR/WEL/SFP/17 Small Family Planning Norms SFPFPR/WEL/CMC/18 Welfare/Canteen Managing Committee CMCFPR/WEL/ECT/19 Eyesight/Colour vision Test ECTFPR/WEL/POJ/20 Ayudha Pooja/Sugar Mill Pooja POJFPR/WEL/ESI/21 ESI of Permanent Employees ESIFPR/WEL/IAC/22 Imprest Amount Account Book IAC

List of Files maintained at Ind. CanteenFile No. Subject CodeFPR/CAN/VM/01 Vehicle Maintenance VMFPR/CAN/MA/02 Mills Account MAFPR/CAN/EQP/03 Equipment’s EQPFPR/CAN/REC/04 Office Records RECFPR/CAN/CC/05 Contract Casuals CCFPR/CAN/MP/06 Manpower MPFPR/CAN/ATT/07 Attendance Maintenance ATTFPR/CAN/INF/08 Information File INFFPR/CAN/EXP/09 Expenditure EXPFPR/CAN/FW/10 Firewood file FWFPR/CAN/GL/11 Guest Lunch GLFPR/CAN/S&F/12 Safety and First Aid S&FFPR/CAN/CPC/13 Canteen facility to Piece work contract workers CPCFPR/CAN/COM/14 Complaints COMFPR/CAN/ISO/15 ISO – 14001 ISOFPR/CAN/CCR/16 Canteen Circulars CCRFPR/CAN/SFT/17 Shift change SFTFPR/CAN/CPR/18 Cash Purchase Requisitions CPRFPR/CAN/CM/19 Chapathi Machine CMFPR/CAN/BLR/20 Boiler Maintenance BLRFPR/CAN/REC/01 Receipt of Canteen coupons RECFPR/CAN/ACC/02 Accounting of Canteen coupons ACCFPR/CAN/REL/03 Realization REL

-2- SM (HRM)File No. Subject CodeFPR/CAN/PRO/01 Provision Stock Register PROFPR/CAN/PCB/02 Procurement of Pickles & Biscuits PCBFPR/CAN/SRI/03 Sundry Items Register SRIFPR/CAN/VEG/04 Vegetables VEGFPR/CAN/CO/05 Coconut COFPR/CAN/MIL/06 Milk MILFPR/CAN/MIS/07 Miscellaneous MISFPR/CAN/LPG/08 LPG LPGFPR/CAN/EOR/09 Edible Oil waste Register EORFPR/CAN/PR/10 Provision Requirement PRFPR/CAN/VER/11 Vegetables Requirement VERFPR/CAN/EXP/12 Monthly Expenditure EXPFPR/CAN/AB/13 Annual Budget ABFPR/CAN/SPO/14 Sports and Cultural SPOFPR/CAN/SR/15 Store Records SRFPR/CAN/IMA/16 Imprest Account IMAFPR/CAN/LPG/17 LPG Imprest LPGFPR/CAN/VM/01 Vehicle Maintenance VMFPR/CAN/MA/02 Mills Account MAFPR/CAN/EQP/03 Equipment’s EQPFPR/CAN/REC/04 Office Records RECFPR/CAN/CC/05 Contract Casuals CCFPR/CAN/MP/06 Manpower MPFPR/CAN/ATT/07 Attendance Maintenance ATTFPR/CAN/INF/08 Information File INFFPR/CAN/EXP/09 Expenditure EXPFPR/CAN/FW/10 Firewood file FWFPR/CAN/GL/11 Guest Lunch GLFPR/CAN/S&F/12 Safety and First Aid S&FFPR/CAN/CPC/13 Canteen facility to Piece work contract workers CPCFPR/CAN/COM/14 Complaints COMFPR/CAN/ISO/15 ISO – 14001 ISOFPR/CAN/CCR/16 Canteen Circulars CCRFPR/CAN/SFT/17 Shift change SFTFPR/CAN/CPR/18 Cash Purchase Requisitions CPRFPR/CAN/CM/19 Chapathi Machine CMFPR/CAN/BLR/20 Boiler Maintenance BLRFPR/CAN/ELE/21 Electrical Maintenance ELEFPR/CAN/DCB/22 Distribution of canteen coupon book to employees DCBFPR/CAN/P.M/23 Procurement of Milk P.M

-3- SM (HRM)Files Maintained in IR Section:

A. GENERAL:File No Subject Code

1. FPR/IR Disciplinary Procedures DSP2. FPR/IR Interest Subsidy ISH3. FPR/IR Conveyance Allowance CNA4. FPR/IR Transport Subsidy TNS5. FPR/IR Annual Returns ANR6. FPR/IR Dearness Allowance IDA7. FPR/IR Industrial Accidents IAC8. FPR/IR Declaration of Holidays DHL9. FPR/IR General Elections GEN

Deputation -MPMEA MEADeputation –MPM & SFLA MSFL10. FPR/IRDeputation – MPM FSA MFSA

EHBCSLB’lore

& Bdvt.11. FPR/IR

Deputation of Directors of MPMEHBCSL B’lore & Bdvt., MPM Co-operative Society and Employee HomeGuards. HG

B. Contracts / Contract Workers:

File No Subject Code

1. FPR/IR Compliance of Statuary obligationsconnected to Contract Labour. STC

2. FPR/IR Copies of Wage Rolls of ContractWorkers WRC

3. FPR/IR List of Contractors CON4. FPR/IR Payment of Festival Advance PFA5. FPR/IR Payment of Annual Bonus PBN6. FPR/IR Payment of Leave and Holiday Wages PLH7. FPR/IR Payment of Education Advance PEA

-4- SM (HRM)C. Biennial / Annual Contracts:

[Handed over to HRM Dept. w.e.f. 12.11.09]

Biennial ContractsFile No Subject & Contractor’s name Code

FPC/8121/07/5010 Providing of 1 No. Tata Sumo forMills Duties – Sri V Shivakumar CWB

FIE/8112/07/4452 Providing of 1 No. Tata Sumo forMills Duties – Sri V Shivakumar CWB

FPC/8128/07/4464 Providing of 1 No. Eicher Van forInd. Canteen – Sri B. Ratnakara CWB

FPC/9006/08/5050 Trptn. of Biological Sludge from ETPto Dump Site – Sri P Venkatesh CWB

FIE/8101/07/4439 Providing of 1 No. Ambulance Vanfor inside Mills – Sri B Rathnakara CWB

FPC/9010/08/4011Providing of 1 No. Ambulance Van(Petrol for MPM CH duties –Sri B Rathnakara

CWB

FPC/9060/08/4005 Providing of School Bus for schoolgoing children – Sri M Manjunatha CWB

FPC/9008/08/4002Collection, Transportation andhandling and disposal of ETP Sludge– Sri Venkateshwara Agencies

CWB

FPC/8149/07/5012Providing of New Mahindra Jeep toCane Development dept. – Sri DKumar

CWB

FPC/9045/08/5055Providing 2 Nos. Tata Indigo Cardfor Mills office duty for 2 years –Sri J Vinayaka Reddy

CWB

FPC/9023/08/5048Providing 1 No. Tata Ace/PiaggioApe Vehicle to Mills Ind. Canteenduties – Sri BV Venkatesh

CWB

FPC/9009/08/5027Piennial Cont. for running ofoperations of BTP – K.Chandrashekar & Co.

CWB

FPC/8015/09/4030 Providing 1 No. Indigo Car to MillsOffice duties – Sri Ravi Kumar CWB

FPC/8010/09/4029

Annual Cont. for Special ComponentScheme SC/ST children ComputerEducation – M/s Mogar ComputersCentre, Bdvt.

CWB

-5-- SM(HRM)Annual Contracts:

File No Subject & Contractor’s name Code

FPC/9054/08/5041Annual contract for Consultancy /Technical support services formKuvempu University

CWB

FIR/8115/07

Engaging of BSc ChemistryGraduates as Consultant Chemistsat C.U. Divin. – Individualagreement.

CWB

FPC/9036/08

Engaging of BSc AgriculturalGraduates as Technical Consultantsin our Sugar Mill for 2008-09 –Individual agreement.

CWB

FPC/8046/09

Job Contract for Transportation andDisposal of 4000 MTs ETP Sludgefrom Dry Beds – to initiate newtender.

CWB

Manpower Contracts – TPF & HPF CWs:File No Subject &

Contractor’s nameCode

FPC/8139/07/4458

Biennial Cont. for Loading,Unloading, Internal Trptn. AndLabour supply for -2008-09 – SGKrishne Gowda & Co.

GLC

FPC/8138/07/4459

Biennial Work Contract forPaper Finishing Work atCultural Mill – 2008-10 – SriRama Enterprises

GLC

FPC/8125/07/4463

Biennial Contract for providingSkilled, Semi-skilled, Un-skilledlabourers to various depts.. inthe mills. – M/s Bee Gee FacioityServices

GLC

FPC/8139/07/4460

Biennial Service Contracts forproviding Security & VigilanceServices in the Mills/ township –M/s Wisdon Security Services

CWB

FPR/092/5008Biennial Contract for Crushingand Feeding of Sodium Sulphatein SR Plant – Sri Chandra

GLC

FPC/8126/07/5002

Biennial Contract for Care-taking and catering services ofMPM GH at Bdvt. – M/s RKEnterprises, Blr.

CWB

-6- SM (HRM)

FPC/9001/09/5058

Biennial Contract for Handlingof Paper Reels/Bundles inCultural Mill / Newsprint StockRooms – Sri GT Arasu

GLC

FPC/9059/08/5057Biennial work contract forunloading, feeding and stackingof Burnt Lime – Sri T Bhaskara

GLC

FPC/9051/08/4006

Biennial Cont. for collection,trptn. And feeding of SS Powderat PM-IV – M/s ChaitraVidhyuth Controls

GLC

FPR/067/06/087

Biennial Cont. for handling ofRaw Materials at RM Yard andNew Chipper House Complex –M/s Unity Enterprises

GLSC

FPC/8003/09/4010Biennial Cont. for Trptn. ofRubbish inside the Millspremises – Sri KH Mohana

GLC

FPC//8009/09/4035

Biennial Cont. for unloading,feeding and stacking ofChemicals and otherconsignments -2009-2011 –Sri Sheshappa

GLC

FPC/8134/07/5030

Biennial Cont. for collection,trptn. And dumping of PitAsh/Bed Ash/Fly Ash generatedin our AFBC/CFBC Boilers -Sri Sheshappa

CWB

FPC/8123/07/5017

Biennial Cont. for collection,trptn. of bamboo/wood dustfrom NCC and removal of Pithfrom Drier Screen – M/s SGKrishne Gowda & Co.

CWB

Annual / Seasonal Manpower Contractsat Sugar Mill :

FPC/8011/09/4023

Providing of 180 Un-skilledLabourers per day to Sugar Millduring crushing & off-season. –Sri MG Basavaraj

SLC

FPC/9019/08/5026

Handling of Sugar Bags in DrierHall with Bin system at SugarMill in crushing season –M/s Sri Rama Enterprises, Blr.

SLC

FPC/9019/08/5025

Seasonal work contract forBagasse Bailing, Handling &Transportation at Sugar Mill incrushing season.

SLC

RIGHT TO INFORMATION – 2005 – Compliance Report1) Name of the Officer : Satheesh GS2) Designation,


: Senior Manager Town Administration03757Town Administration

3) Name of the Officer to whom you are reporting :Joint General Manager4) Date of Joining the Service : May-785) Date of Retirement : Mar-14

Civil Engineering Related Works of towShip quarters & Public BuildingsSanitary Division Management Related Words ofTown ship quarters & public Buildings

6) Duties and Responsibilities ( To be mentioned in Bullet Points): -

Tow Administration



7) Duties Of Senior Manager As Assigned By TheCompany To Maintain & manage MPM Town Ship

Related Activities8) Channel of supervision and accountability Joint General Manager-HRM & General Manager

HRD & A

9) Norms set for discharging your functions As Per Personal Appraisal Report

10) Rules / Regulations / Instructions / manuals andrecords held under your control or used by yoursubordinates in discharging your functions

House Allotment Rules & Rent For Shops & Land


Land & Building Documents


Yes


Yes


48,000/- [ Forty eight Thousand]

15) Any other information as you deem to furnish No

Signature:Date:2nd December Designation:Sr. Manager (Town Admn)


List of Files in Town Administration Division

FileNo.

Subject

123456789

1011121314151617181920

CONSTRUCTION OF RYITH BHAVANAANEKOPPA SERVE NO 1TO 25 Land AcquisitionSLUM CLEARENCE BOARD RELATED PAPERSENCUMBARANCE CERTIFICATESRIGHT TO INFORMATION ACT 2005BSNL MOBILE TOWER PEPAR IN TOWN SHIP AREAINDUS [ AIRTEL ]TOWER PEPAR IN TOWN SHIP AREABSNL OFC CABLE LAYING33 K.V.LINE. FOR AMRUTHAPURA & UBRANITOWN PLANING CASE FILEMAINTENANCE OF MPM TOWNSHIPTOWN ADMINISTRATIONDINING HALL WORK AT MPM COMBINED HOSPITALESTIMATE FOR FLAT QUARTERSREPORT ON REQUIREMENT OF FOUNDS OF MAINTEINENCEISO 14001 DOCUMENTHORTICULTURES SHOW (DEP)MPMH.A.C COMMITTEE FILESDUMP SITE RECORDSSHOP RENTALS SEPT - 2008

Date: 2Nd Dec 2009 Designation:Sr. Manager (Town Admn)

RIGHT TO INFORMATION – 2005 – Compliance Report1) Name of the Officer : K.S. DHARMAPPA2) Designation,


: Senior Manager (HRD&P) 66921 HRD &P


: D.S. Gaonkar, IFSGeneral Manager (HRD&A)

4) Date of Joining the Service : 16.03.20095) Date of Retirement : 31.07.20266) Duties and Responsibilities ( To be mentioned in Bullet Points): -


Responsibilities (Broad Spectrum )

To monitor the activities of TimeOffice and to ensure transparency inall the activities.

To monitor day to day activities ofTechnical Training Department

To monitor day to dayfunctions/activities of HospitalAdministration

To ensure smooth functioning ofTime Office by following rules &regulations and to furnish theattendance details to payroll ontime.

To ensure fair selection ofATS as per the stipulatednorms, organizing trainingprogrammes on need basis,compliance of ISO 1401, etc.,.

To ensure proper Administration,processing of Medical Bills.,indenting for Procurement ofmedicines/lab chemicals, , etc.,of MPM Hospital.


To follow the rules and regulations,instruction from top Management, LabourLaws, MOS etc., while discharging duties

8) Channel of supervision and accountability To monitor the activities of colleagues andto guide them for extending smart service

9) Norms set for discharging your functions Service Rules, Leave Rules, StandingOrders, circulars, Labour Laws, MOSpolicies & work orders etc.,


Leave rules, Service Rules, StandingOrders, MOS, ISO 14001 Manuals, Minutesof the Meeting (MCC) etc.,

-2-


List enclosed


No

13) Do you hold any statement / minutesaccountable for public No

14) Please indicate your gross pay includingperks and fringe benefits Rs.29,000/-

15) Any other information as you deem tofurnish Nil

Signature:

Date:01.12.2009 Designation: Sr.Manager (HRD&P)


List of Files in Time Office

File No. SubjectTIME OFFICE

FPR/TO/AT Attendance details of allemployees

FPR/TO/LD Leave details of all employees &officers

FPR/TO/MR/ Muster Roll detailsFPR/TO/PR Pay Roll detailsFPR/TO/AL Accident Leave claims detailsFPR/TO/OT Additional Man hours engaged

detailsFPR/TO/INC Incentives claims detailsFPR/TO/ENC Leave Encashment detailsFPR/TO/ALW Allowance claimsFPR/TO/BRS Badge Readers MaintenanceFPR/TO/ANI Annual Increment details

MPM COMBINED HOSPITAL

FHA/SMF/1 Special Medical facilities for majoroperation

FHA/PCB/2 Karnataka State Pollution ControlBoard

FHA/BWM/3 Shrushurtha Bio Medical WasteManagement Society

FHA/EDC/4 Engagement of DentalConsultancy

FHA/MCC/5 Medical Consultative CommitteeFHA/BUD/6 Annual Budget of MPM CHFHA/BDB/7 Blood DonationFHA/IFP/8 Special increment towards Family

planning operation

FHA/SBD/9Supply of Bread to MPM CH

FHA/EAS/10 Engagement of outside agency-sweeping work at MPM CH

-2-FHA/EOM/11 Procurement of Medicines for MPM

CHFHA/WOC/13 Engagement of outside agency for

washing of MPM CHFHA/PLC/14 Procurement of Lab ChemicalFHA/NSB/15 No Stock BillFHA/AFB/16 A – Form BillsFHA/KMC/17 KMC BillsFHA/SJC/18 SJIC BillsFHA/KID/19 Kidwai BillsFHA/NIM/20 Nimhans BillsFHA/VSB/21 VISL billsFHA/DMB/22 Dental BillsFHA/ESI/23 ESI BillsFHA/PME/25 Procurement of

Materials/Equipment for MPM CHFHA/FHA/GCF/26 General Correspondence

FHA/SVR/27 Self VoucherFHA/CVO/28 Computerization of Hospital

TECHNICAL TRAINING CENTRE

FTR/001/APP Approval/AdministrationFTR/002/BKS BooksFTR/003/CAL Calendar of Training ProgrammesFTR/004/ATS ATS AttendanceFTR/005/STU Students file(Project work, Inplant

Training, Etc.)FTR/006/ETA Engineering Trade ApprenticesFTR/007/EXT External training programmesFTR/008/G&T Engineering Graduate & TechnicianFTR/009/RSC Regional Skill CompetitionFTR/010/IVT Industrial VisitFTR/011/ITR Internal Training ProgrammesFTR/012/ISO ISO-14001FTR/013/MRP Monthly ReportFTR/014/ATD Participants attendanceFTR/015/SAT Staff Attendance

FTR/016/SEM SeminarsFTR/017/SFT Safety Training ProgrammesFTR/018/TND Training needFTR/019/MAT MaterialsFTR/020/GEN General

Signature :Date: 01.12.2009 Designation: Sr.Manager (HRD&P)

RIGHT TO INFORMATION - 2005 - Compliance Report

1) Name of the Officer Dr. MD Kemparaju2) Designation, Sr.Medical Officer

EC No: and 65211Department MPM Combined Hospital

3) Name of the Officer to whom you are reporting GM(HRD&A)4) Date of Joining the service 30.10.19985) Date of Retirement 31.07.2021

6) Duties and Responsibilities (To be mentioned in Bullet Points):-Duties ( including powers) (Job requirement/ Responsibilities (Board Spectrum) assignment)

-Current Assignment

Overall administration of Hospital Co-ordination with Materials division forSend purchase requisition to materials division procurement of required medicines andfor procurement of required medicines from Inspection from store.from KSDL & Warehousing Society, Govt. of Co ordination with Finance department forKarnataka & other manufactures / delars / payment of bills.suppliers after approval of,competentauthority. To perform the hospital activities economically

Furnish information under Right to informationParticipating in Medical ConsultativeCommittee Act. 2005.meetings with the permission of Chairman.Scrutiny of No-stock bills, A from bills, Dentalbills, all referral hospital bills for paymentESI bills for recoveryTechnical advice for computarisation of MPMHospital activities with the co-ordination of IT& EG DepartmentArranging health awareness progamme for thebenefit of empolyee and their familiesRecommendation of budget proposal ofhospitaland house keepingArrangement were made to carryout the ISO14001 as per norms and procedure.furnishing information under Right toinformationact-2005Attending to any other works delegated bysuperiour Etc.

7) Procedure followed in decision making process. The subject matter already established by variousrules and regulations adopted by the company willDecided by the undersigned under.Established under rule but sensitive in nature will bedecided by the undersigned under intimation to theReporting authority.Where ever, subject matter is sensitive innatureand has to be decided afresh, a detailed notewith proposal will be put up to higher authorityand will be acted as the decision communicated.

. . . 2)- 2 -

8) Channel of supervision and accountability The undersigned is under the supervision ofGM(HRDA).

9) Norms set for discharging your functions By various rules and regulations framed byManagement MOS and at times precedentswould pave way of discharging my functions.

10) Rules/Regulation/ Instructions / manuals and recordsRules/Regulations of medical facilities extendto

held under your control or used by your subordinates eligible employees and their dependents issuedin discharging your functions. from time to time by way of Cirucular, Memos,

Official Memorandum and Memorandum ofsettlements.Rules/Regulations of medical facilitiesextendedto eligible officers and their dependents issuedfrom time to time.Minutes of MCC Committee Meeting.Special Medical Facilities for Major operations.Authorization from KSPCB.SBMW Management Society.Engagement of Dental Consultant.Medical consulatative committeeAnnual Budget of MPMCH.Blood Donation BenefitsSupply of Bread to MPM CHEngagement of out side agency for Sweepingwork of MPM CH.Procurement of Medicine to MPMCH.MPMCH Imprest AmountEngagement of out side agency for washing ofMPM CH clothsProcuement of Laboratary Chemicals.No-Stock BillsA form BillsKMC Hospitals BillsSJIC Hospitals BillsKIDWAI Hospital BillsNIMHANS Hospital Bills.VISL Hospital Bills.Dental clinic Bills.ESI recovery Bills.Appointment of MO, Pharmacists, Staff Nurseof MPMCH.Procurement of Materials/equipment forMPMCHGeneral correspondenceISO 14001Procurement of medicines

. . . 3)

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Pharmacy RecordsAs per PO medicine supplier filesMedicine stock register.Daily medicine issue book.Imprest account book.Drug issuing book directly to patient.Medicine inward book.Medicine issued to officer/security book.

In Patient WardOPD RegisterInpatient admission and discharge registerReferral registerCase sheetsECG BookLab BookIntensive Care Unit RegisterBread account BookDhobi account BookGenerator log BookBio- Medical Waste BookWard staff duty Register.Security book.Duty Doctor Register bookOxygen Register BookContract workers duty BookMedicine indent Book.MLC Register book.Police intimation book.School certificate BookESI Inpatients billing BookOfficer drug entry BookDaily Injection entry BookDaily Out Patient entry BookLaboratory Investigation Reporting Register Book

11) Please furnish a statement on categories of Rules/Regulations of medical facilities

Documents that are held under your control.Extend to eligible employees and theirdepend-ents issued from time to time by way ofCircular,Memos, Offical Memorandum & Memorandum ofsettlements.Rules/Regulations of medical facilitiesextendedto eligible officers and their dependents issuedfrom time to time.Minutes of MCC Meeting CommitteeSpecial Medical Facilities for Major operationAuthorization from KSPCB.SBMW Management Society. . . . 4)

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Engagement of Dental Consultant.Medical Consultative CommitteeAnnual Budget of MPM CH.Blood Donation BenefitsSpecial Increment towards Family Planning.Supply of Bread to MPMCHProcurement of Medicine.to MPMCHMPMCH Imprest Amount.Engagements of out side agency for WashingofMPM CH ClothsProcurement of Laboratory Chemicals.No-Stock Bills.A Form Bills.KMC Hospital Bills.SJIC Hospital Bills.KIDWAI Hospital Bills.NIMHANS Hospital Bills.VISL Hospital Bills.Dental Clinic Bills.ESI recovery Bills.Appointment of MO, Pharmacists, Staff Nurse.for MPMCH.Procurement of Materials/equipmentsGeneral CorrespondenceISO 14001 fileProcurement of medicinesAmbulance Contract Files

12)Do you hold any particulars that are accountableto Not Applicablepublic representation for formulation of any policy

13) Do you hold any statement /minutes accountable for Not applicable.public

14)Please indicate your gross pay including perksand RS.40,000/- per monthfringe benefits.

15) Any other information as you deem to furnish.

Sr. Medical Officer

THE MYSORE PAPER MILLS LIMITED, BHADRAVATHI

File Maintain in Combined HospitalSl.No. File No. Name of the File

1 FHA/ SMF/01/ 2009-10 Special Medical Facilities for Major Operations2 FHA/ PCB/02/ 2009-10 Authorisation from Karnataka State Pollution Control Board3 FHA/ BWM/03/ 2009-10 Sushrutha Bio-Medical Waste Management Society4 FHA/ EDC/04/ 2009-10 Engagement of Dental Consultency5 FHA/ MCC/05/ 2009-10 Medical Consultative Committee6 FHA/ BUD/06/ 2009-10 Annual Budget of MPM CH7 FHA/ BDV/07/ 2009-10 Blood Donation Benefits8 FHA/ IFP/08/ 2009-10 Special Increment towards Family Planning Operations9 FHA/ SB/09/ 2009-10 Supply of Bread to MPM CH

10 FHA/ EAS/10/ 2009-10 Engagement of out side agency for Sweeping work of MPM CH11 FHA/ POM/11/ 2009-10 Procurement of Medecine to MPM CH12 FHA/ IMP/12/ 2009-10 MPM CH Imprest Amount13 FHA/ WOC/13/ 2009-10 Engagement of out side agency for Washing of MPM CH Cloths14 FHA/ PLC/14/ 2009-10 Procurement of Laboratory Chemicals15 FHA/ NSB/15/ 2009-10 No-stock Bills16 FHA/ AFB/16/ 2009-10 A' Form Bills17 FHA/ KMC/17/ 2009-10 KMC Bills18 FHA/ SJC/18/ 2009-10 SJIC Bills19 FHA/ KID/19/ 2009-10 KIDWAI Bills20 FHA/ NIM/20/ 2009-10 NIMHANS Bills21 FHA/ VSP/21/ 2006-07 VISL Bills22 FHA/ DB/22/ 2009-10 Dental Bills23 FHA/ ESI/23/ 2009-10 ESI Bills24 FHA/ AMC/24/ 2009-10 Appointment of Medical Officers, Pharmacists, Staff Nurse25 FHA/ PME/25/ 2009-10 Procurement of Materials/equipments for MPM CH.26 FHA/ MRF/26/ 2009-10 Medical Rules of Employees and Officers27 FHA/ MRF/27/ 2009-10 Karnataka State Drugs Logistic &^ Ware House Society28 FHA/ MRF/28/ 2009-10 I S O 14001

Sr.Medical Officer


1) Name of the Officer : MAJOR (RETD) VENKATAGIRI BHAT2) Designation,


: MANAGER (SECURITY & VIGILANCE) 65880, HRD&A (Security)

3) Name of the Officer to whom you are reporting : Mr. D.P Mahaveera Kumar Senior Manager (HRM)

4) Date of Joining the Service : 15 APRIL 20055) Date of Retirement : 30 NOV 20136) Duties and Responsibilities ( To be mentioned in Bullet Points): -



a)

b)

c)

d)

Checking and certifying the attendance of MPM &Agency Security staff.

Bill certification of the agency.

Laisoning with local police as per requirements ofthe company.

Reporting to superiors on daily events.

a) To ensure theft free security arrangements Although, agency.

b) To report regarding any un toward incident to higher ups.

c) To advise the security agency on security matters.

d) To monitor movements of men & materials.

7) Procedure followed in decision making process Instructions from reporting authority and from topmanagement carried at.

8) Channel of supervision and accountability Top management and administrator authorities are given thetime to time information instruction obtained and passed onto MPM security staff as well as to Agency to executemanagement Policies.

9) Norms set for discharging your functions10) Rules / Regulations / Instructions / manuals and

records held under your control or used by yoursubordinates in discharging your functions

Officers service conduct rules for self work order / agreementfor contractor MOS for employees before.


Registers recording movement of men and materials.Attendance and other documents.


No – No & Register of confiscated items.


- NO-


Rupees Twenty Seven thousands only (Rs.27,000/- approx.

15) Any other information as you deem to furnish NIL

Signature:Date: 14 November 2009 Designation: Manager (S&V)


List of Files in Security Section.

File No. SubjectFPR/S&V/2009/01 General CorrespondenceFPR/S&V/`12009/02 Correspondence with AgencyFPR/S&V/2009/03 Monthly bills of agencyFPR/S&V/2009/04 Vigilance and other reports of indiscipline & theftsFPR/S&V/2009/05 Daily reports to Managing DirectorFPR/S&V/2009/06 Police File – requests & reports & complaintsFPR/S&V/2009/07 R & C MeetingsFPR/S&V/2009/08 Disciplinary action / memos / noticesFPR/S&V/2009/09 Circulars & MemosFPR/S&V/2009/10 PRs as monitor

Date: 14.11.2009 Signature :Designation : Manager (S&V)

RIGHT TO INFORMATION –– Compliance Report1) Name of the Officer PRABHUDAS TS

2) Designation,EC. NO: andDepartment

MANAGER(P)04740HRD


J G M(HRM) / GM(HRDA)

4) Date of Joining the Service 21.07. 1981

5) Date of Retirement 26.4.2015.

6) Duties and Responsibilities ( To be mentioned in Bullet Points): -


-Current Assignment-


To deal with all the Personnel matters inregard to all non Officer category ofemployees and Forest field workers.

1. Recruitment (external ) & (Internal)2. Personnel files (Nos. 1931)3. Annual increment Twice a year-4. Time bound promotion5. Promotion against vacancy

Seniority list,6. Holiday Allowance-7. Grievance handling / Anomalies -8. Transfers / redeployment9. Deputation / Est. matters of Govt

Deputies10.Maintenance statistics in respect of

SS, AS, vacancy position, retirementetc

11. Liaison with Departmental heads,MPMEA, MPM SFLA, MPM FA,SC/ST, Govt and also withCompany Advocate and consultantin regard to various legal cases andattend court,

12.Submission of Returns Settlementof terminal benefits

13. furnish information Under right toinformation act

14. Forest Field workers of ForestDivision: Attend to all the Personnel,IR, Welfare matters connected toForest Field Workers. (482).

-2- M(P)As per the directions given by GOK videletter No :CI 46 CPM 2006 dated 16.9.2006to implement the Honorable High Courtorder dated 8.12.2005 – WPNo:50973/2007(S –RES), 1901/2005,45896/2003(L-RES), 591/2004(L-RES) inregard to filling up of backlog vacancies inMPM as per the KCSR (SpecialRecruitment) rules 2001and 2002.,

To complete the SC/ST backlogrecruitment as required by SocialWelfare Dept. and also as per Govt.Directions.


The subject matter already establishedby various rules and regulationsadopted by the company will bedecided by the undersigned under.

Established under rule but Sensitive innature will be decided by theundersigned under intimation to thereprinting authority.

Where ever, subject matter issensitive in nature and has to bedecided afresh, a detailed notewith proposal will be put up tohigher authority and will be actedas the decision communicated.

8) Channel of supervision and accountability The undersigned is under thesupervision of JGM(HRM) andGM(HRDA)

9) Norms set for discharging your functions By various rules & regulationsframed by Management, Acts, MOS andat times precedents would pave wayfor discharging my functions.


All labour Acts All MOS and rules/regulations of the Co. The Karnataka Civil Services (Unfilled

vacancies) reserved for persons belongsto SC&ST) (Special Recruitment) rules2001

The Karnataka Civil Services (Unfilledvacancies) reserved for persons belongsto SC&ST) (Special Recruitment)amendment ) Rules 2002.,

Instructions from Social Welfare Dept inregard to HR Reservation.

High court order dated 18.12.2005. Directives from C&I dept vide letter

dated 16.9.2006.Orders/approvals from MD/GM-HRDA inregard to the subject concerned.

-3- M(P)11) Please furnish a statement on categories of

documents that are held under your control1. Personnel files of no officer category of

employees and also forest fieldworkers numbering 2412.

2. Recruitment files

3. Dept files.4. DPC files.5. Seniority list.6. Transfer and wage administration files.7. Employee related representation and

their connected files etc.8. Several old files connected to SC/ST backlog requirement.9. Merit list:

a) SC/ST category wiseb) Cadre wisec) Age group wised) Trade wise

10. Karnataka Civil Services (Unfilledvacancies) reserved for persons belongsto SC&ST) (Special Recruitment) rules2001and (first amendment ) Rules2002.,

11. Several writ petitions and court orders.12. Replies given under right to information

Act.10. MOS/Standing ordersapplicable to employees ofthe company.


- Not Applicable-

13) Do you hold any statement / minutesaccountable for public - Not Applicable-

14) Please indicate your gross pay includingperks and fringe benefits Rs.45000/- per month

15) Any other information as you deem tofurnish

Date:28.12.2009 Signature :Designation : MANAGER (P)