right of information 22

8/22/2019 Right of Information 22

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Office of the Chief GMT Punjab Circle, Sector 34-A, Chandigarh

Subject: preparation of manual as per Right to Informationunder

Act 2005:

Details of Sections

1. Staff 2. Establishment3. General Section

4. Legal5. Office Management (O&M)6. HRD7. Computer & Regulations

8. Planning & Installation9. MM ( Material Management)10. Trunk Planning

11. Marketing , Business Development & Commercial

12. Traffic13. Operation

14. Vigilance

15. Telecom. Accounts wing (TAC)16. Accounts and Budget

17. TRA


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Preparation of manual as per Right to Information underAct 2005:

The office work and duties assigned to following sections in theCircle office is as under:

GM(A&NC)1-Staff Section

1- All cases of staff (All wings)2- Amendments to leave rules.3- All other cases relating to staff locally not concerned by anyother section.4- Appointment of short-duty.5- All arrears claims of pay and allowances (except staff of Circleoffice.)6- Absorption of employees of other departments.7- Annual intake of staff8- Appeals, Representations and petitions of staff.9- Absconders.10-Assaults on and Harassment to staff11-Broadcast by Departmental Officials.12-Change in Name13-Cases of deputations to other department/units etc. fixation of

Contribution about leave salary pension etc.14-C.C.S.(T.S Rules)15-Communal Return16-Championship Competition17-Confirmation of staff-All cases.18-Cases launching of procuration of Departmental Officials.19-Departmental promotion and transfers of staff of Telecom. Circle.20- Declaration of stations as non-family stations.21- Extra departmental staff matters. Acquaintances22- Employment of substitutes.23- Enrolment of Class-III & IV officials to A.P.S.24- Fixation of pay, Leave & pensioner contributions.25- Grant of Transit period available of leave in remote areas.26-Grant of permission to proceed on tour to officers in connection

with court attendance etc.27-Harassment, Illegal detention and arrest of the Telecom. Staff bythe

Police,28-Industrial Employment control (Amendment) Rules.

Joining Time.29-Law cases and option (staff & HRD. Cases).30-Mis-appropriation.33-Personal cases and complaint against the Officials of Telecom.Circle.34-Re-employment (including political sufferers).35-Rewards and Honoraria (Except setting up of question papersand

valuation of answer books, detailing for supervision36-Re-trenchments.


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37-Recovery of amounts from Staff.38-Subsistence Allowance.39-Scope of fundamental Rules.40-Territorial Army.41-Temporary service-maintenance of staff.42-Un-qualified officials in retention in the department.43-War service fixation of pay and seniority.

44-I.A.P.S. Absorption in Department.45-Quasi-Permanency-All cases.46-Security cases of Department officials.47-Appeal/ representation/ petitions are to be dealt by Staffsection.

2-Establishment Section

1- Cycles-justification (Offices concerning telegraphs & Engg.Wing etc.2- Disposal of cases requiring rulings of clarifications onvarious matters

concerning Estt. Cases.3- Formation of Re-organization of Engg. Division and Sub-Divisions.4- HRA cases Telecom. Wing (Except rent freeaccommodation).5- Permanency of posts.

6- Periodical issuance of corrected upto date distribution list ofsections ofCircle office and duties of officers in Circle Office.

7- Revision of establishment of (1) Telecom.punjab Circleoffice including

Officers (II) Telegraphs Engg. Telephones divisions/TRA units (III)AO(T)/

Telegraph Office.8- Ruling about Pay Scales and allowances.

9- Ruling regarding grant of HRA. Compensatory/Hilllocality/Dearness andall special pay etc.

10- Ruling about conveyance and cycle allowance etc.(includingcases of

Handicapped employees.)11- Retention of posts.12- Re-organization of sections of Telecom. Circle office.13- Standards of work of various classes of Establishment.

14-Sanction of all Gazetted posts including Districts.15- Weekly-offAll cases.16- Short-Terms/Long terms practical training regardingDisbursement of

Stipend to trainees

3- HRD Section

1-All examinations (including confirmation exams.)2-Character and Antecedents-Verification of JTOs/JAOs.3- Honoraria for setting up of question papers and valuation of

Answer books detailing for supervision and invigilation etc.


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4- Medical Examination of Circle cadres Ruling and correspondenceall cases.

5- Promotion of Departmental candidates through departmentalexamination.

6- Recruitment of outside candidates.7- Recruitment of short duty staff/RTP staff.8- Relaxation of recruitment rules in respect of dependents of

deceased/ Disabled employees.9- Recruitment of candidates in relaxation of normal recruitmentrules for outstanding sports.

10-Direct Recruitment of Group B, C, & D cadres.11- Redeployment of staff from surplus cell.12- Signalers-Tests including those of Railway and canal

signalers.13-Transfer of candidature of candidates.

14-Wireless Operators Lower & Higher proficiency examination.Circulation of examination calendar.

15- Regional Language Examination and correspondence.

4-Office Management Section (O&M)

1- General Inspections of sections by different officers.2- O&M Inspections by O&M Officers.3- O&M work-All correspondence.4- C.R. & despatch5- Statistics employment in Central Govt. services (statementsrelating to

Staff strength etc.6- General Supervision ad direct responsibility for central

registry (CR).7- Any other administration work assigned by the Authority.8- All type of House keeping/cleanness/Securityfunctions/Horticulture

Functions parking of cars. Scooters & cycles and keeping oldrecords etc.

of the circle office.9- Schedule of labours rates and all correspondence relating tocasual

Mazdoors.

5-Legal Cell

1- All service matters in CAT/High Court and appeals against StateCommission orders in the National Commission, New Delhi andSupreme Court against the orders of CO/BSNL, CO, NE/DOT arebeing handled.

2- Counter replies to Original Application, Miscellaneous

Applications, writPetitions and special Leave petition against the orders of

CO/BSNL, CO,ND/DOT are being handled.


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3- Implementation of judgments of Supreme court/High CourtJudgments.4- The Legal section to all sections of Circle Office gives legalOpinion.5- All types of clarifications relating to legal matters arising out ofSSAs in

Punjab Telecom. The legal Cell also deals with circle.

6- Monthly & quarterly statements regarding court cases to BSNL,HQ.7- Preparation of Panel for BSNL Advocates.8- Reply of correspondence from BSNL HQ regarding various courtcases.9 - All CAT cases filed by members of the staff relating to servicematters.

10- All court cases filed in Lower courts(other than Excess Meteringcases

Which are dealt within TRA section.11- All High court cases filed by the Public against the union of Indiaand

their subordinate offices.12- All Summons from courts against union of India.13- Filing of appeal/Review in the N.C.D.R.C. against the orders ofState

consumer Dispute Redressed Commission.14- Filing of SLP in the Supreme Court against the order of CAT/High

Court.Legal opinion to all sections.15. Filing of caveat petitions, whenever required by various sections

ofCircle Office.

16. Checking and passing fee bills of advocates.

6-Computer & Regulation Section

1. Maintenance of E-mail server.2. Maintenance and repair of computers in Circle Office3. Maintenance of Web server.4. Maintenance of LAN server

5. CRMS (Cable Record Management System)6. Monthly Progress Report, IVRS, Call center.7. DOT SOFT Phase-18. DOT SOFT Phase-II.9. Purchase/Asset-value of computers and peripherals scrapping

of computers for Circle Office.10. Computerization of National Directory Enquiry of all SSAs.11. Computerization of Interactive Voice Response system of

all SSAs.

12. Computerization of TR Billing and Accounting of all SSAs.13. Computerization of DQ & FRS of all SSAs.14. Preparation of Computerization status for SSAs Heads

meeting, MPs, MOC etc.15. Call Centres.


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16. Internet between Circle and SSAs.17. Maintenance of PG Cell software.18. Inventory Management Project.19. Submission of requirement funds for the computerization to

BSNL Board.20. Planning and procurement of Internet equipment.21. Monitoring of installation and operation of Internet

network.22. Commercial activities related to Internet.23. Grievances of Internet subscribers.24. Dealing with the private ISPs regarding excess code,

service areas and their problems.25. Monitoring the progress of provision of Internet dhabas at

blockhead quarters.

Regulation Cell

1- All activities related to private operators, basic operators,cellular/ISP.2- Correspondence has to done with BSNL HQ forvarious private operators

along with TRAI issues.3- The agreement of License and Interconnectagreement for National Long

distance services and International Long Distance services.4- T&D Cell for testing of POIs.

7-General Section

1- All miscellaneous cases not concerning any other section.2- All reference relating to P&T Co-operative thrift societyexcept recoveries

from Circle Office staff.3- Annual reportscompilation.

4- Approval list of Advertisement5- Approval and Financial Assistance for expension trips/HolidayCamps.6- Appointment of AMAs. Empanelment of Hospitals7- Cash dealings of telegraph offices with post offices.

8- Cash remittances from one office to another9- Contested correspondence.10- Control of expenditure on water coolers.11- Central P&T welfare funds committee, All India P&T sportscontrol board,

All India P&T welfare advisory Board etc.12-Crches/ Schools Balwadies etc. All correspondence.13-Dak-Tar Magazine-All correspondence.14-Departmental sports and cultural Events/meets conduct of all

otherscorrespondence relating thereto.15-Employment exchange committee meetings.16-Education scheme-industrial & non-industrial workers.17-Expenditure incurred in a P&T dispensaries per beneficiary.


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18-Financial powers and Enhancement of Financial powers.19-Fixation/grant of cash imprests.20-Flag days or week days./National flag host.21-Food-Grow more.22-Forms-Amendments to (All wings).23-Financial Assistance for purchase of books for technicaleducation.

24-Financial Assistance from welfare funds to the P&T employeesanddependents of deceased employees.

25- Furniture for Co-operative societies.26- Financial Assistances to the dependents of deceased and incase of

prolongs illness.27- General Elections, census, Deputation of staff.28- Gazetters.

29- Holiday Homes.30- HolidaysAll wings.31- Health seals.32- Identity cards of officialsissue and loss of.33- Infectious Deceases-All cases relating to.34-Issue of Medical cards.35-Imposition and Revocation of emergency.36-Mode of correspondence between subordinate units and Circleoffice.

37-Memorial fundsarrangements for provision of.38-Medicines and instruments etc. for P&T dispensaries.39-Mosquito nets- supply of.40-Memorial fundsarrangement for provision of.41-National Flag Hoisting.42-Notification of working hours.43-National solidarity day-observance of.44-Opening of P&T dispensariescases thereof.45-Opening of community centres in P&T colonies.

46-PostersExhibitions.47-Practice and procedure.48-Publicity campaign.49-Productive councils, seminars etc. and training courses, conductedby them.50-Payments by cheques making payments of pay bills and ofcontingent

bills by office.51-Practice of un-touchability by Govt. servants.

52-Permission to employees to leave office early.53-Preservation of records-rulings and Misc. corr.54-P&T Tariffs Engg. Committee and reports.55-P&T circle/District welfare funds committee.56-P&T Welfare funds and Administration thereof.57-P&T compassionate fundsAll cases.58-Relief funds.59-Report on activities of the P&T.60-Rules-Interpretations and Amendments (except leave rules with

staff branch).61-Railway cards passes for Telecom. Officers & staff.62-Social Welfare including funeral expenditure St. Hohn

Ambulances units & first Aid Boxes.


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63- Scholarship for technical and non-technical education tothe children and dependents of the P&T employees.

64-Sanitations in P&T offices/colonies.65- Suggestion on all maters examination consideration etc.66- Tour notes/Programmes of D.G. & other VIPs.67- T.B. cases and allotment of T.B. Beds.68- Tutorial classes.

69- Tailoring centres.70- Vana Mehotsava-Grow ore Trees.71- Welfare Amenities in P&T Offices and colonies.72- War purpose funds.73- Water Coolers, Desert Coolers, Air conditioners- justification,

purchase, supply and repair to.74- Workmen compensation ActAll cases.75- Welfare Institutions, Canteens, Clubs, Co-operative societies,

Tiffin Rooms, Welfare Committees etc.

8-Stock Clerks work.

76- Auction of old and weeded out records.77- Arranging for auction of Unserviceable stores of the telecom.

Circle.78- Any other item reg. Stock/forms for Telecom. Circle Office.79- Calling for tenders for purchase and repairs of articles of stock,

furniture and stationery required for Telecom. Circle Office.80- Making arrangement for Hot & Cold whether requirements ofTelecom. Circle Office.

81- Newspapers from Circle office officersreceipt of.82- Provision of typewriters, Duplicators FAX, Photocopier & others

office equipment for Telecom. Office and their repairs.83- Supply of articles of furniture, stationery (including printed D.O.

forms) to the Officer and staff of Telecom. Circle office.84- Supply of Liveries and Uniforms to Group D staff of Telecom.

Circle office.85- Submission of indents of forms etc to T.S. section in respect ofTelecom. Circle.

86- Provision of all garden requirements for Telecom. Circle office.87- Handling of all old records cases/files.

GM (MKTG. & BD)

1 Marketing & Commercial

1- Provisioning & Mtce of leased Circuits2- Network approvals etc.3- Monitoring of Leased Circuits on TVARIT4- Monitoring of leased Circuits provisioning on weekly basis.5- Monitoring of Interruption of daily basis.6- Monitoring of Growth on monthly basis.7- MLLN- (Managed Leased line network.) Project planning and

implementation.8- Monitoring of MLLN Nodes.9- Internet service/ NIB-1& NIB-II Expansion/Internet connection10-New Services: MPLS-VPN/ Broad band service /Netone-CLI based

Landline SMS/LMDS/Wire


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11-Expansion of Nodes, furnishing timely monthly and quarterlyreports to TRAI in addition to other reports to BSNL HQBandwidth, Augmentation, Traffic, Monitoring of Nodes. Internetinformation Kiosks etc. Planning and implementation.

12- Appointment of advertising agents for directory.13- All correspondence and ruling matters relating to Directory.14- Correspondence in connection with Advice note, delay in

issue thereof.15- C.O.T. report etc.16- Disposal of minutes of joint Railway/Telecom. Meetings at

Circle/Division level.17- Disposal of Trunk calls bills.18- Draft replies to the Audit paras relating to commercial

matters.19- Extension of working hours of exchanges, PCOs etc.20- Fees paid to lawyers and submission of statement.

21- Engg.27 cases of training centre.22- Excess billing cases.23- Fixation of tariff for inland telephone and telegraph services.24- Holding of Railway and Telecom. Ci-ordinating committee

meetingsIssue of minutes and follow up action etc.25- Kiosks advdertisement.26- Loss and fraud cases.27- losses of Govt. property by fire, flood etc. & write-off losses of

Govt. stores.

28- Law cases and opinion (for commercial and complaintscases).29-Leakage of revenue.30- PCOs (STD etc.) maintaining ruling files and attending to all

correspondence except installation and commissioning.31- Providing, shifting and closing of telephone/telex/long distance

connections and its rulings.32- Providing free telephone connections and their rulings.

33- Parliament questions relating to Telephone and Telex.34- Pocket telephone director for officers of Circle office.35- Realisation of Govt. share of revenue from Advertising

agents.36- Riots.37- Robbery38- Reimbursement of court expenses.39- Registration of press telephone numbers.40- Suit notice/Court cases in respect of all telephone/telex

cases.41- Suit notices/court cases in respect of directory bills.42- Shifting of telephone poles and wires.43- Skipped over cases and leased circuits.44- Transfer and change of name of subscribers and restoration

of telephone connections.45- Telephone review committee meetings.46- Telephone Advisory committeeformation of.47- Theft of copper-wire and A.Cs wires.

48- Telephone Advisory committee meetings.49- M.Ps meetings50- Press,clippings, meetings with outside agencies, such as CII,

FEII etc.51- ITC cards,


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52- Projecting requirement53- Printing and Distribution.

GM(OPERATION)

1- Traffic Section

1- Abbreviated addressesRegistration of Telegraph addresses.2- Allotment and Installation of SDX VFT system for providing

circuits of Telegraphs working only.3- Code name of Telegraph Offices.4- Check of Reports of delays regarding central delay register in

CTOs.5- Deposit account casesTelegraphs offices.6- Duplicate issue of TMO.

7- Enumerations of Inland and Foreign message.8- High priority and Greeting telegrams and statement relating

thereto.9- Inspection reports relating to CTO/DTO and C.Os. (fromtraffic

and postal officers and Director/GMT).10- Pie money and posting the bills there of(Correlating thereto).11- Introduction of Phonogram service and statements relating

thereto.12- MCO work (Message control organisation).

13- N.C.R. and stamp cancelling machine.14- Opening and conversion of telegraph offices CTOs/DTOs.15- Out turn of Telegraphists.16- P&T guide-corrections relating to telegraph.17- Procurement and Installation of Teleprinter Machines for

telegraph offices and circle offices only.18- Rates and Charges of Inland and Foreign telegrams.19- RecordsProductions of telegraphic.20- Recovery on account of faulted service.

21- Refund of amount in deposit accounts.22- Rate for Telegraphist and Postal Signallers-Introduction of

late fee facilities.23- StatisticsTelegraph branches and statements etc.24- Services messages and statements thereto.25- Scrutiny of refund orders issued by CTOs/ DTOs and Circle

office.26- SFT serviceAll cases including training in SFT.27- Task work earningsIntroduction of TWE system and bill for

scrutiny etc.28- TelegramsDelivery arrangements.29- TelegramsIntroductions of Hindi(Devnagri Telegraphs

services & statements.)30- Telegraphs traffic interruptions in foreign services.31- ToursTelegraphs Traffic arrangements.32- Telegraphs-Delay in passing through Railway circuits.33- Telegraphs Traffic Circuits arrangements.34- Teleprinter working introductions.

35- TCO objection statements.

36- Telegramsobjectionable.


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37- Working Hours-Telegraphs Offices including telegraphbranches (C.O.)

38- Writing-Off irrecoverable account from sender oftelegrams(Defaulting subscribers of Phonograms).

39- Franchising of telegraph services through franchised PCO-holders.

40- Bureau-FAX PCO-Directory.

Six letter codeDirectory.

2-Operation Section

1 Punjab Area-Estimates and Tenders beyonds the powers of GMT, Inquiry Report requested by consumer courts.

2. Sanction, repair and scrapping of Departmental Motor vehicles

for PunjabCircle and Maintenance of Circle office vehicles.open House sessions and telephones Adalats, PTCC, Audit Panel

3. All Correspondence i.r.o. Planning and Mtce. of SLOD/MLOD routes andcircuits.4. New Services including INET etc.5. Traffic monitoring and analysis/SQIC related matters, circuitsargumentation etc.6. Inspections, visits notes recording and compliance, co-

ordinations.]7. Circle A/T Traffic trials, Reliable media for STD etc.8. MIS9. Interruptions control including monitoring of performance ofVPTs, Trunk

Efficiency, Fault rate.10. Drafts, Audit paras relating.11. Public Grievances, all type of complaints related totelephone services.

12. MIS & Various reports: 1. Monthly MIS Report. 2.MOC 24-pointreport. 3.StateCapital town. 4. Bi-monthly financial report in respect of telegrams(Expenditure/Rev). 5. MQ-3 (Quarterly statement). 6. SDCA Wise

waiting list(Qtly.) 7.Quarterly review report 8. Compilation of TRAI Parameters

formeetings & Briefs. 9. Single Digit fault rate statement. 10. Half

yearly Data

Bank report. 11. Preparation of MOC/VIP Brief. 12. Data ofTeledensity.13TAX/Exchanges Traffic/Tarrif/CCR & SQIC Etc.: 1. Ugradation ofversions/

Facilities. 2.Synchronisation and earthing of exchanges. 3.Fire casesof

Exchanges. 4. Opening of MSC codes/New lines etc. 5. Prematurescrapping

of Fetex & NEAX exchange. 6. Technical Inspections, Tech. Audit,

Surprisevisits, Vital Installation reports (Qtely) & QOTS Survey. 7. STDRoutes., Traffi

Trial, Media statement of STD Routes. 8. CCR of TAX/TAX loading. 9.TAX


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Critical performance & Benchmarks Monthly). 10. MQ-3 regardingnumber/cap.

of TAX.14- Control Interruption (Monitoring of Exchanges, Fault Rate etc.

1. Daily Fault Report2. Weekly fault report of CH Capital Town.

3. Weekly failure of Telephone Exchanges.4. Quarterly status of Trunk/Telex exchanges.5. Repair of C-DOT/E-10B Cards.6. Bank Security Circuits.7. Transmission Media8. Scrapping of Telex Exchanges & Disposal of Unserviceable stores.

9. Functioning of control room in respect ofMonsoon/Election/strike etc.

15- Priority etc.(b) Arrangement of material (C) Monitoring ofprogress etc.

2. AMC of NT exchanges viz. EWSD,OCB-283& 5ESS etc.3.AMC of WLL(exchanges and Terminals)4. Monitoring MBC.

16- VAS, In services, New Services etc.

1.Coordination with all SSAs and SCP for IN activities2. ITC Cards (I) Projecting requirement (II) Printing andDistribution

(III) Approval of Design (IV) Monitoring of Achievement vis--vistarget.

4. IN PCOs/ISDN: (1) Fixation of targets. (2) Monthlystatement.3.VAS

(1) Agreement/Implementation regarding provision of SMSbased VAS on cellular Mobile and landline services.(2)

Implementationof IVRS to Basic Telephone/Cellular subscriber based VAS(3) Implementation of Answering machine Services.5.Allotment of

SPCodes.

17- VPT & USO Activities:18- Extension of working hours of exchanges, PCOs etc.19- Holding of Railway and Telecom. Co-ordination committee

MeetingsIssue of minutes and follow up action etc.

20- Maintenance of vehicle cases of Jeep attached to CircleOffice forInspection purposes.

GM(Development)

1- MM Section

1. Articles of stock and all machines used in Telecom.Offices.

2. Audit paras in respect of cables.3. Allotment of store


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4. Cable planning5. Forecasting and distribution of cables.6. Preparation of cable scheme & their sanction7. Perusing of cases with controllers, stores, P&T workshops

and ITI Banglore & Private suppliers.8. Releasing of indents received from subordinate units after

scrutiny.

9. Sanction of cable estimate.10.Statement in respect of UG cables.11.Statement relating to store like surprise check of stores.12.Installation, Maintenance & repair of Air-conditioners & room

coolers.13.Electric supplies to Telecom. Installation in the Circle.14.All building cases viz departmental; and rented.15.Assessment of rent of Departmental & rented buildings

preparation of registers of rents of land & Building.

16.Allotment of quarters in departmental and leased building.17.Application for allotment of quarters.18.Appointment/fixation of electric charges.19.Block capital accounts (loose leaf ledgers) of buildings and

subsidiary registers.20.Cases of Un-authorised occupants of departmental

accommodation and recovery of rent dues.

21.Cases of recovery of arrears of rent of Telecom.staff quarters.22.Electrification of Telecom. office building & quarter owned bythe departmentacceptance of rent statement relating to.

23. Fare wages clause contractor labour regulations incorporation in work contracts.

24. Hiring of spare in P&T building for exhibition of posters etcby firms.

25. Increase of decrease in house rent and ground rent ofleased buildings.

26. Inspection quarters and Guest houses-Reservation ofaccommodation for the P&T Officers & also in the circuits andrest houses.

27. Monthly progress report of work from P&T civil wings.28. Provision of cycle stands in the offices.29. Provision of Door mitories.30. Project and detailed estimate relating to electric

installation of departmental and rented buildings.31. Provision of tube wells.

32. Preparation of all kinds of maps, sketches and chartsrelating to the office(Hy-D/Man).33. Regarding HRA in lieu of rent-free accommodation.34. Recovery of rent from offices and rented accommodation

provided during the emergency.35.Sharing of water charges./demurrage charges/welfare charges

on store.36.Water pump installation (even electricity driven)37.Sharing of water charges.

38.Water Pump Installation (even electricity driven)39.Procurement of decentralized store items as per requirement ofSSAs by way of vetting of store quantity, calling & compiling therequirements, floating the NIT, opening, evaluating of tenders,finalizing the tenders, issuing of APOs & P.Os.


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40.Issuing requisition to Telecom. Factories to procure material.41.Monitoring of stores received from TFs, ITI, HTL, other PSUs

and private vendors.42. Perusing the case for timely release of payments, issuing

of form C& Form F for confessional sales Tax.43. Procurement of centralized store items as per instructions

of BSNL HQ.

44. Computerisation of store management.45. Parliament question (related to MM Section).

2-Planning

1. Carrier channels and Microwave system.2. Completion report on estimates.

3. Carrier, VFR, Wireless, Radio and O/H alignment etc.4. MARR system and PCM systems.5. Provision of Ticker services connections to news agencies.6. Point to point STD routes/NSTD MAX network/nations subscriber

dialling/ISD and all correspondence regarding maintenance andplanning.

7. Meeting with GM(Project).8. Planning of the transmission media for the exchanges of Punjab

Telecom. Circle.

9. Up gradation of the existing media from unreliable/low capacity toreliable/ higher capacity.10. Installation, testing and commissioning of OFC schemes.

11. Rural WLL12. All correspondence in respect of Urban WLL.13. Survey work/getting ID Number/filling of application for SACFA

clearance for frequency and tower height for all the site of WLL.

Collection of following statement on monthly basis from all SSAs forOnward submission to BSNL HQs:-(a) HDPE pipe laid statement.(b) Rural Telecom. Network statement.(c) Progress of commissioned OFC schemes.(d) C-DOT TDMA PMP system.

14-Correspondence regarding procurement and installation of C-DOTTDMA PMP systems in Punjab Telecom. Circle.

15-Weekly report on the status of SACFA applications.

16-status of OFC schemes.17-Status of OFC Scheme.18-Arranging/distribution of OFC stores19-Forecasint of OF stores for the future years.20-Monitoring the progress of UHF schemes.21-Audit paras related to transmission schemes.22-Billing of purchase orders.23-Co-ordination meeting with the Secretary, PWD B&R, PunjabGovt.

regarding road widening from Ludhiana to Chandigarh.24-Processing of estimates from SSA (which does not tone in theirpowers)

for sanction of the competent authority.


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DGM(Vigilance)

Vigilance Section

1- Annual Statement of activities of V.O.(T)2- Correspondance regarding vigilance cases.3- Correspondance regarding Investigation cases.4- Cases regarding Vigilance Officers conference.5- Conducting enquiries and investigation of Vigilance Investigation

cases.6- Maintenance of Vigilance Register.7- Observation cases/statement relating to Punjab Circle.8- Preparation of Rule-14 and Rule-16 Draft charge sheets.

9- Quarterly review of activities of V.O.(T)10- Quarterly statement regarding Disciplinary cases under Rule-14and Rule-16 of 1965.

11- Quarterly statement of Vigilance control measures.12- Quarterly statement of V.O. (T)s activities.13- Ruling regarding Vigilance/Investigation cases.14- Vigilance clearance cases of Telecom. Officials in Punjab Circle.

GM(Finance)

1- Accounts/Budget Section

1- Advice of transfer debits (ATD) (except stores) permission topay

Constructions bills at other offices. Advice of Remittance.2- Attachment of pay.3- Advances of all types including House Building,Festival, cycle

scooter.4- Advance of Remittances.5- Audit Party, Record of movement etc, and Misc. work relating

thereto.

6- All CDS cases, sanction of expenditure on furniture exceedingthe powers of Sub-offices.7- All pension cases relating to SSAs and general

correspondence relating to Circle and Maintenance of rulingsthereto. All pension statements.

8- All pension cases of the SSAs/Units of Punjab Circle, whichare to be referred to DOT or to be decided at the level ofHead of Circle.

9- Audit inspection reports.

10- Budget work relating to pay and allowances of Circleoffice, Books and Maps-non departmental.11- Cheques-All maters relating to (Except in Technical and TAC-

III).12- Conservancy charges.


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13- Counterfeits coins-all correspondence.14- Currency notes-Forged or mis-matched.15- Contingent work all(except M.C. Bills)maintenance.16- Co-operative societies, Banks cases relating to recoveries of

dues.17- Cash work, salaries and Preparation of pay and all other bills,

LPCs etc of telecom. And Circle Office staff and officers.

18- Collection of LIC premium through postal Agency.19- Cases of local purchase of stationery by other officers.20- Children Education allowances all cases.21- Cases of arrears of pay and allowances of Circle office

including Telecom. Office staff.22-Data feeding in computer in connection with pay-Rolls, CAC and

Capital Budget.23- Engg.27(contingencies only) other items for concerned

sanctions subject wise.

24- Fans-Hiring charges-recoveries and refunds.25-Furniture-recoveries of rent of furniture supplied to theresidence of officers not entitled to rent free accommodations.

26- Gardens Maintenance etc.27- Guarding at Night of offices, placing of office cash and

valuable in stout guard rooms/police stations.28- G.P.F.All cases.29- Hot & Cold whether charges(Fire wood allowance etc.)30- House Building advance-All cases.

31- Interpretation of disbursing officers-All other misc.accounting matters not covered by distribution work of anyother sanction.

32- Incentive money and passing of the billsthereto(Correspondence relating to).

33- Letters of Credit Issue of Cash transanctions with treasuriesAll correspondence.

34- Materials for appointment of Account Audit Reports andInspection reports by Audit.

35- Non-payment of pay and allowances in other offices or Non-Receipt of pay by staff in other offices.36- Non-receipt of due audit returns and schedules by Audit

Officesarrangements for compliance by all offices.37- Over-time allowances and rulings All cases.

38- Payment of bills of Decentralized stores of C.S.D. Mohali andadvice of transfers thereof.

39- Payment of Electric power consumption bills and electricduty cases.

40- Placing of offices in account with Bank/Treasuries.41- Police Guards and Escorts for various purposes exceptCD(for Circle Office only).

42- Professional Taxes, recoveries etc.43- Reimbursement of Medical bills, Medical examination fees

and allied matters.44- Rates and taxes, also cases of water Tax charges except

appointment.45- Re-fund cases not dealt with by any other section.

46- Rent returns of Circle office including Telecom. Accountsstaff.47- Accidents- suit notices for accident claims-All cases(except

electrocution cases). In building section.48- Reparis of furniture (Except C.O.).


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49- Safe embedment.50- Safe custody of Cash and Valuables.51- Sanction of expenditure incurred on articles for use in rest

house, inspection quarters etc.52- Specimen signatures of accounts Officers of audit office.53- Service Book and service rolls ofCircle office staff

maintenance and up-keep including maintenance of leave

accounts.54- Statements AB&C relating to Audit objection.55- Taxes of all kinds.56- Tuition fees All cases.57- T.A.BillsAll cases including PTO cases, season tickets and

leave travel concession-rulings etc.58- Verification memos staff of Circle Office including Telecom.

Acctts.59- Water chargesrecoveries.

60- Write Off-except those concerning the subject of othersection.

2-Budget

61- Audit Report on appropriation accounts in respect ofitem 88

and 57.62- Assigning serial Nos to sanctions issued by Estt.

Sections.63- A. RollsAll correspondence.64- Allotment of & surrender from buildings/grants.65- A.C.E-12 registerer relating to allotments and sanctions

in respect of all works(Buildings, L&W and A&P) undercapital and revenue heads and submission of A.C.E.12returns to Audit offices.

66- Checking monthly return of allotment received fromHeads of SSAs and submission of a similar return to

Audit.67- Compilation of monthly statement of Revenue Figuresfor Budget purpose.

68- Classification of Heads of accounts.69- Control over expenditure under working

expenses(Review of progress of expenditure).

70- Disposal of statements of allotments and appropriations

in respect of works received from Heads of SSAs etc.71- Distribution of allotments and re-appropriations offunds.

72- Estimates under credite to capital on accounts of saleand abondement of assets.

73- Economy in expenditure-All cases includingPetrol/Diesel consumption is ceiling.

74- Expenditure on O.T.A. statement.75- Fixation of Annual maintenance rates in respect of L&W.

76- F.G.Capital works.77- F.G. under loans and advances to G.S. etc &Misc loans.78- F.G. under working expenses.79- Modification of B.E. and R.E. under capital works.80- Modification of F.G. capital works.


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81- Preparation of Budget Estimates (including new-itemsstatements) and all correspondence in connection withsuch estimates(including expenditure statementsverifications. Etc.).

82- Preparation of Budget and watching the progress ofexpenditure under all heads of building charges.

83- Periodical review of progress of work expenditure under

556B. Telecom. Services.84- Reconciliation of Discrepeancies between Audit Officeand Departmental figures of expenditure under fixedand fluctuating charges.

85- R.E. and B.E. under working expenses major Head356,1225 & 3225.

86- R.E. and B.E. under loans and advances to Govt.servants etc. and Misc. loans.

87- R.E. &. B.E. central Govt. employees, Insurance scheme

and central Govt. Employees scheme1980.88- R.E.& B.E in respect of capital works telecom. Services.,R.E. B.E under revenue.

89- Settlement of inward accounts.90- Separation of accounts from Audit in respect of

Telecommunications branch.91- Statement of expenditure on pay and various types of

allowances.92- Statement showing expenditure on ceiling items under

OTA medical.93- Statement of New Items commitment.94- Submission of New items statements under major Head-

356 Telecom. Services.95- Variations under capital under building L&W and A&P

and under working expenses.96- Variation between final grant and actual capital

works,working expenses, BGT-15, statementsubmission thereto.

97- Works objection statements.

3-Telecom. Accounts Wing

TAC-1

1- Annual statement of pensioners and expenditures.2- Authorization of pay lips etc. to Gazetted Officers and

maintained service book and leave accounts of SSAsheads and DDOs.3- Authorization of PPO/FPO/DCRG/Commutation authority

and CGEIS-80 cases.4- C.G.E.I.S.80 Annual Circle statement (Insurance saving

fund).

5- Complete reporting case of pension/family pension.

6- Drawing ceiling.7- Inter-Departmental claims.(a) Inward/outward claims.(b)Canal Bills.(c) Defence network. (d) Railway bills.

8- Pension audit.9- Pension calculation/leave salary contribution.


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10- Pre-check(Personal claims and De-centralized bill receivedfrom the firms).

11- P.P.O. sent to Banks through Circle Accountant.12- Records of NPC received from SSAs.13- Revised pension cases due to promotion and court cases.14- Specimen signatures received and forwarded from all

Circle/Postal deptt./MTNL.

15- Statement of P.O. Collections/Telegraph charges.16- State of work report for submission to DOT New Delhi.17- State of work report for submission to DOT New Delhi.18- Verification of service Memos after completion of 25

years of qualifying service.19- Costing records maintenance as per costing

records(Telecom) Rules, 200220- Receipt of costing records from all SSA/Units and scrutiny

and compilation thereof.

21- Submission of costing records to corporate office.22- Receipt of accounting separation records as per operationspecific Manual (OSASM) from units.

23- Compilation of records received as per OSASM &submission to corporate office.

24- Compilation of License fee & Spectrum charges.25- Responsibility of getting license fee audited from Auditors

i.e. Chartered Accountants & submission to CorporateOffice.

TAC-II

1- All statements to DOT relating to Cash accounts i.e.TCA-1 toTCA-IV,

Profit and loss accounts.2- Broad Sheets of loans and advances and review of

balances.3- I T I ATDs received from Bangalore and its further disposal.

4- Maintenance of detail books.5- Maintenance of GPF Accounts of the officers/Officials ofTDEs,

Civil/Electrical divisions and Circle office. Remittance (GPF)and

reviewof balance in respect of GPF.

6- Preparation of cash accounts/store accounts etc.7- Receipt of cash A/Cs and store A/Cs from SSAs and

compilation.8- Remittance same circle/Different circle. ATDs/ ATCsreceived from

other circles and their disposal.9- Remittance statement to DOT New Delhi.

10- Sub-ledgers.11- Submission of Cash Accounts and Store Accounts to

telecom.Directorate and other allied reports.

12-Issue of authority of drawing/re-mittance to subordinate unitsin thecircle.


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13-Maintenance of Broad-sheets in respect of drawings frombank andRemittance to bank.

14-Pairing of cheques/challans with the schedules received fromall theSSAs in the Circle.Receipt of reserve Bank of India.

Statements and

their re-conciliation15-Receipt of Scrolls alongwith paid cheques/challans from FocalpointBranch of S.M.I. and S.B.P. in respect of whole the circle.

16-Maintenance of Detailed book.17-Preparation of Circle Trial Balance etc.18-Receipt of Trial balance from SSAs and compilation.19-Remittance same circle.20-Submission of Circle Trial Balance to Corporate office and

otherallied reports.21-Collection and distribution of Funds requirement from/to

SSA/Units.22-Maintenance of Cash Book and ledger of Operation Account.23-Review of Internal Audit reports.

Preparation of balance sheet, Profit & Loss A/C & submissionthereof to Corporate office.

24-Closure of Annual Accounts.

25-Submission of T.D.S. certificates to Corporate Office receivedfrom allSSAs.

26- compliance of P&T Audit, Kapurthala.27- Review of Trial Balance received from SSAs/Units.28- Conduct of Tax Audit.

TAC-III(Banking Section)

1- Bank reconciliation of Remittance to Bank.2- Bank Reconciliation of Drawing from Bank.3- Authorization for opening of collection Accounts.4- Cash flow statement to Corporate Office, New Delhi.5- Remittance statement of collection account from

Punjab Circle to Corporate collection A/C.6- Review of Bank Reconciliation statement (Operation &

Collection) to Corporate office, New Delhi.7- Confirmation of trial Balance figures under schedule

197100(originating items of collection) to CorporateOffice, ND.8- Maintenance of collection Cash Book.9- Weekly statement of remittance from IFAs collection

A/C to collection A/C of corporate office, New Delhi.10- Reserve Bank of Indias Balances reconciliation.11- Payment of Bank Charges.12-Comparison of fortnightly statement received from allSSAs/units

with Bank statement received from PNB sector 22Chandigarh(FocalPoint).

4- Internal Check Organisation (I.C.O.)


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1- Internal check inspections (Financial matters) exceptexecutives to be carriedout of all the offices in Punjab Circle, including circle

office,Chandigarh.

2- Submissions of periodicals statements to D.O.T. asunder:i. Qtly Audit statement to D.O.T.ii. Qtly I.C.O. progress report to D.O.T.

Qtly I.F.A. reports to D.O.T.

GM(TR)

1-TRA Section

1- Arbitration cases regarding excess metering.2- Civil suits/suit notices/summons etc relating to TRA.3- Consumer Form cases relating to TRA.4- Co-ordinator to Draft Audit Paras.5- Correspondence regarding Inter connection of

defence trunk speech circuits to P&T network.

6- Statement of Arbitration cases.7- Sub-ledger review statement regardingtelephones/Surcharges /service

TAX/Telex/Telephone circuits/Telegraph circuits etc.SLR Private operators.

8- Statement of work report on Telephone Revenue.9- Statement of tentative amount billed for and

collected.10- Statement of Engg.1.2.3.

11- Statement showing 3 months (old outstandingtelephones telex dues against Army,Airforce,StateGovt. Press agencies, Police, Members of Parliamentexempt category subscribers.

12- Statement of Advice note.13- Check list of working connection.14- Gatex billing certificates.15- Police review regarding outstanding/recovery of TRA

amounts.

16- Test check of valuation.17- Internal review of SRCs.18- Collection efficiencyTelephone revenue.19- Revenue from STD PCOs.20- Statement of outstanding telephone revenue for

more than Rs. 5000/-in each case.21- Statement of recoveries from defaulter (Telephone).22- Sub-Ledger review statement regarding PCOs.23- Financial review of billing in the divisions.

24- Targets for revenue/revenue review.25- Meter reading(Local calls)statements of MPs.26- Incentive to improve recovery from Telephone.

Defaulters.27- Statement of Financial review regarding TRA.


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28- Statement regarding progress of R&G works.(Non-directory items).

29- Status of Excess billing cases(SWR reports).30- Wrong disconnection of Telephone despite payment.31- Delay in issue of bills(Telephones).32- Annual statement regarding collection of Telephone

revenue performance.

33- Bi-monthly statement of computer billing relating toTRA.

34- Correspondence relating to defaulter cases(Telephone revenue)

35- Correspondence regarding legal expenses on legalproceedings against telephone defaulters.

36- Financial approvals of the working of Telephone

systems having capacity of 300 lines or less.37- Inspection of TRA units by CAO.38- Liquidation of outstanding revenue relating to

telephone circuits and telex.39- Material for statistical para relating to telephone

revenue and revenue of circuits and telex.40- Parliament question relating to TRA.41- Ruling relating to Telephone revenues.42- Requirements of TRA units in the Circle in regard to

supply of forms, machines etc.43- Review of telephone/telex revenue outstanding byarranging meetings of defaulters board and highpower committees.

44- Work relating to liquidation Board meetings.45- Write-off cases of telephone/telex revenue

outstandings.46- Excess metering/Excess billing cases due to excess

metering.

47- Quarterly report of cellular operator.48- Quarterly report of BSO TRAI.49- ADC billing of private operator.50- Review of BG of private operator.51- Review SLR of private operators.52- Agreement with banks for receipt of telephone bills.53- Work relating to CMTS performance.54- Statement of refunds cases.55- Statement MTNL to BSNL.

56- VIP cases.57- Computerization of TRA works.58- Writing of irrecoverable telephone dues.

Vigilance

1- Disciplinary cases, ACRs, Property returns.2- Conviction and Dismissal register and statements.3- Loss &Frauds4- Gratification-Acceptance of illegal.5- Punishment Register-Review.


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6- Punishment Statements.

BSNL Punjab Telecom. Circle, Chandigarh

Officers and their duties Circle Office,Chandigarh

(28.2.2007)

Name & DesignationCGMT/PGM/GM(S/Sh.)

Name & DesignationDGM (S/Sh.)

Duties

Rajendra SinghCGMT ( Punjab

Circle)

Man Mohan SinghD.G.M. (Vig.)

Vigilance, DisciplinaryCases, ACRs, PropertyReturns.

S.R. Aggarwal,PGM (Opn)

Vivek Dua, D.G.M.(Comp.& Regulation)

Regulation,

Computerization IOBAS,DOTSOFT, IUC

D.R. PaulGM (Admn.)/NC)

J.S. SahotaDGM (Admn.)

Administration, Union,Welfare, Sports, OfficialLanguage, Staff matters

Rekha Singh

DGM(Estt.)

Legal, Recruitment,RTI, Establishment,

Training.

Arun SharmaG.M. (D)

Sandeep DiwanD.G.M. (Plg. & MM)

MM Cable works,Building Civil/ ElectricalMaintenance, CMTS

Tendering.

R.K.DubeyG.M.(Mktg. & BD)

Sanjay AggarwalDGM (Mktg./BD)

Marketing, CommercialDealership/Franchise,

Customer servicecenter, VideoConferencing.Business Development,Broadband, Internet,Leased Lines.

H.K.VermaGM (Opn)

Sanjeev NagpalDGM (Opn)

Operation, NewServices, IN, USO Claim,Vehicles, PG, Technical

Inspection

right of information 22

Documents