rfp selection of consultant for project management ......request for proposal of selection of...

Request For Proposal of Selection of consultant for Project Management Consultancy (PMC) for Construction of Integrated Township for NMDC at village Niyanar Jagdalpur. ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------

1

Request

for

Pro

posal

RFP

Selection of Consultant

For

Project Management Consultancy Services (PMC)

For

PROPOSED TOWNSHIP FOR NMDC Ltd

AT NIYANAR JAGDALPUR C.G. April - 2020

CHHATTISGARH HOUSING BOARD DIVISION - JAGDALPUR

TEL No : + 07782 - 231170, PIN CODE 494001

website :www.cghb.gov.in

Email :[email protected]

http://www.cghb.gov.in/


2

DISCLAIMER

The information contained in the Request for Proposal document (“RFP”) or

subsequently provided to Applicants, whether verbally or in documentary or any

other form by or on behalf of the Board or any of their employees or advisers, is

provided to Bidders on the terms and conditions set out in this RFP and such other

terms and conditions subject to which such information is provided.

The RFP is not an agreement and is neither an offer nor invitation by the

Board to the prospective Bidders or any other person. The purpose of the RFP is to

provide interested parties with information that may be useful to them in the

formulation of their Proposals pursuant to this RFP. The RFP includes statements,

which reflect various assumptions and assessments arrived at by the Board in

relation to the Consultancy. Such assumptions, assessments and statements do not

purport to contain all the information that each Bidder may require. The RFP may

not be appropriate for all persons, and it is not possible for the Board, its employees

or advisers to consider the objectives, technical expertise and particular needs of

each party who read so ruses the RFP. The assumptions, assessments, statements

and information contained in the RFP, may not be complete, accurate, adequate or

correct. Each Bidder should, therefore, conduct its own investigations and analysis

and should check the accuracy, adequacy, correctness, reliability and completeness

of the assumptions, assessments and information contained in the RFP and obtain

independent advice from appropriate sources.

Information provided in the RFP to the Bidders is on a wide range of matters,

some of which depends up on interpretation of law. The information given is not an

exhaustive account of statutory requirements and should not be regarded as a

complete or authoritative statement of law. The Board accepts no responsibility for

the accuracy or otherwise for any interpretation or opinion on the law expressed

herein.

The Board, its employees and advisers make no representation or warranty

and shall have no liability to any person including any Bidder under any law,

statute, rules or regulations or tort, principles of restitution or unjust enrichment or

otherwise for any loss, damages, cost or expense which may arise from or be

incurred or suffered on account of anything contained in

The RFP or otherwise, including the accuracy, adequacy, correctness,

reliability or completeness of the RFP and any assessment, assumption, statement or

information contained therein or deemed to form part of the RFP or arising in any

way in this Selection Process.

The Board also accepts no liability of any nature whether resulting from

negligence or otherwise however caused arising from reliance of any Bidder upon

the statements contained in the RFP.

The Board may in its absolute discretion, but without being under any

obligation to do so, update, amend or supplement the information, assessment or

assumption contained in the RFP.


3

The issue of this RFP does not imply that the Board is bound to select a

Bidder or to appoint the Successful Bidder / Consultant, as the case may be, for the

Consultancy and the Board reserves the right to reject all or any of the Proposals

without assigning any reasons whatsoever.

The Bidder shall bear all its costs associated with or relating to the

preparation and submission of its Proposal including but not limited to preparation,

copying, postage, delivery fees, expenses associated with any demonstrations or

presentations which may be required by the Board or any other costs incurred in

connection with or relating to its Proposal. All such costs and expenses will remain

with the Bidder and the Board shall not be liable in any manner whatsoever for the

same or for any other costs or other expenses incurred by a Bidder in preparation or

submission of the Proposal, regardless of the conduct or outcome of the Selection

Process.


4

TABLE OF CONTENT

S.no Particulars Page no.

1 Disclaimar 2

2 RFP Advertisement 5

3 Brief About the Project 6

4 RFP Bid Schedule 8

SECTION - 1 9 to 18

1 Introduction & Instruction to Bidder 9

2 Eligibility Criteria 9

3 EMD & Solvency & Team Composition 13

4 Preparation of Proposal 15

SECTION - 2 – Evaluation Process 19 to 22

1 Evaluation Proposal 19

2 Scoring Systems 20

SECTION - 3 – Appendix & Form for Tech. & Fin. & Others 23 to 69

1 LETTER OF PROPOSAL APPENDIX A 24

2 POWER OF ATTORNEY FOR SIGNING OF PROPOSAL APPENDIX B 27

3 DETAILS OF BIDDER

(On the Letter Head of the Bidder) FORM TECH-1 28

4 DESCRIPTION OF EXPERIENCE OF BIDDER FORM TECH-2 29

5 AVERAGE ANNUAL TURN OVER FORM TECH-3 31

6 CURRICULUM VITAE (CV) FORMAT FORM TECH-4 32

7 GENERAL APPROACH AND METHODOLOGY, WORK AND STAFFING SCHEDULE

FORM TECH-5 34

8 FORMAT FOR FINANCIAL PROPOSAL FORM FIN-I 35

9 TERMS OF REFERENCE AND SCOPE OF WORK APPENDIX C 37

10 DRAFT CONSULTANCY AGREEMENT APPENDIX D 50

11 EMD BANK GUARANTEE FORM (BG) FORM (BG) 66

12 BANKER’S SOLVENCY FORM FORM (SOL) 68

13 AFFIDAVIT FORM (AFFD) 69


5

Chhattisgarh Housing Board, Division – Jagdalpur, Bodhgath Colony, Jagdalpur,

Website: www.cghb.gov.in, Ph: 07782 – 231170, Pin Code- 494001.

Request for Proposal for Selection of Consultants For “Project Management Consultancy

Services (PMC)” for Proposed Township for NMDC Ltd at Niyanar Jagdalpur C.G.

Date----/04/2020

CGHB invites Technical & Financial offer as per Request for Proposal from qualified and

experienced firms (criteria as per in RFP document) for providing “Project Management

Consultancy Services” for Proposed Township for NMDC Ltd at Niyanar Jagdalpur C.G.

Name of project Area of land Approx. Estimated cost put

to bid Value

RFP for selection of Consultant for Project

Management consultancy (PMC) for Proposed

Township for NMDC Ltd at Niyanar

Jagdalpur. C.G.

118.00 Acres

(47.86 hect.)

Rs. 1768.56 Crs

The bidder has to submit process fee of Rs. 10,000.00 & Bid Security of Rs. 18.0 lakhs both in

the form of DD/BG of any Nationalized Indian Bank with offer. The offer shall be submitted

either By hand / Courier / Speed post in the office of EE CGHB Div Jagdalpur CG up to ___

pm, dt.-_______.

The eligibility conditions, selection procedure, bid documents can be downloaded from

www.cghb.gov.in. Modification/Amendment/Corrigendum, if any, shall not be sent to individual

or advertised in the news papers but shall be posted in the website only. Contact –EE Div

Jagdalpur – Mob: 09424209020, DHC Cir. durg, Mob: 09424209096,

1. Pre-bid meeting will be held on 08.05.2020 at 12:00 PM at CGHB H.O. Nava Raipur.

2. Last date for submission of proposal is 22.05.2020upto 4:00 PM. at office of EE Div.-

Jagdalpur

3. Bid will be opened on 03.05.2020 at 11.30 PM. CGHB H.O. Nava Raipur

• Note:- After due date & time of submission bid will not be accepted.

• If date of Bid Submission is declared a holiday by the govt than next working

day shall be treated as last date of submission.

EE Div-Jagdalpur

http://www.cghb.gov.in/http://www.cghb.gov.in/


6

Brief about the Project

The Proposed Township for NMDC Ltd. at Niyanar Jagdalpur contains Type-A

2BHK Residential Apartment (G+13) (14 Tower 1540 Units), Type-B 2BHK

Residential Apartment (G+13) (4 Towers 332 Units), Type C 3BHK Residential

Apartment (G+13) (3 Towers 165 Units), Bungalow Type D – 24 Nos (G+1),

Bungalow Type E – 1 No. (G+1), VIP Guest House 1 No. (G+3), Club 1 No.

(G+3), Dormitory 1 No. (G+2), Community hall 1 No. Auditorium for 500 Pax, 1

No., Primary School 1 No. (G+2), Secondary School 1 No. (G+2), Hospital

Block 50 bedded,1 No.(G+2), Sports Block, 1 No. (G+1), Commercial Block 1

No. (G+1), Gate Houses & Service Block, (G) and parking including related

social infrastructures, development and services. Total BUA of construction is 409065 Sq Mtr. Or 4401543 Sq Ft. Including land development with external

electrification & landscape complete etc. PMC is proposed for the construction of this

Township.

Total Land Area of Campus 118.0 acres.

S.no. Type of Building or works Numbers Number of Storeyed

1 Type-A 2BHK Apartment 1540

2062

Basement + G+13 14 Tower 2 Type-B 2BHK Apartment 332 Basement + G+13 4 Tower 3 Type C 3BHK Apartment 165 Basement + G+13 3 Tower 4 Type D –Bungalow 24 G+1 5 Type E Bungalow 1 G+1 6 Club 1 G+3 7 VIP Guest House 1 G+3 8 Dormitory 1 G+2 9 Primary School 1 G+2

10 Secondary School 1 G+2 11 Community Hall 1 G 12 Auditorium (500 pax) 1 G+1 13 Commercial Block 1 Basement G+1 14 Sports Block 1 G 15 Hospital Block (50 bedded) 1 Basement G+2 16 Gateway (Big) 2 G 17 Gate House 15 G 18 Play field & Ground 3 - 19 Play court (Badminton,

Vollyball, Basket ball, Hand wall, Kabbadi, Kho-kho, etc.

1

20 STP 1 21 Electric Sub Station 22 Small sub station 23 Under ground water tank 24 Under pass-pathway 2 25 Water body 26 Landscaping Garden 27 Golf Course 28 Compound wall of campus 29 Chiller Plant 30 All Development of campus

(Civil, Electrical, Mechanical, Landscaping, Horticulture, water harvesting, etc.)

118 acre land


7

NOTICE INVITING REQUEST FOR PROPOSAL

Chhattisgarh Housing Board invites Request for Proposal on Quality and

Cost Based Selection System (QCBS) in Three Envelope System on prescribed

forms from Indian Project Management Consultancy firms having

registered office in India, meeting qualifying requirements and having

requisite experience and financial capacity for the following work “the

Assignment”.

Name of the work “the

Assignment” Request for Proposal of Selection of consultant for Project

Management Consultancy (PMC) for Construction of

Integrated Township for NMDC at village Niyanar Jagdalpur.

Type of RFP Three Envelope System

Type of Contract Consultancy Contract

Client Chhattisgarh Housing Board

Issuance of RFP

Document

Can be downloaded from the

Website www.cghb.gov.in

Tentative Estimated cost

of Project put to the

tender

Rs. 1768.56 Crs.

Earnest Money Deposite Rs. 18.0 lakh_(Eighteen lakh only) in favor of the Executive

Engineer CGHB, Division – Jagdalpur, payable at Jagdalpur

(the “Demand Draft/BG”)

Processing fee Rs. 10,000.00 (Ten Thousand only) in favor of the Executive

Engineer CGHB, Division – Jagdalpur, payable at Jagdalpur

(the “Demand Draft)”

Solvency Certificate Of Rs. 1.8 Crs. of any Nationalized bank of India.

Duration of PMC Services

PMC will be for a period of 36 months; however. The PMC

would be required till completion and handing over of the

project + DLP + O & M period 2 years (of required staff as

in details)

Validity of offer 120 days after the last date fixed for submission of bid

including the extension(s) given (if any).

Performance Guarantee 5% of the Awarded Project Management Consultancy

Contract Value


8

SCHEDULE OF BIDDING PROCESS.

The Board has proposed the following schedule:

Sl

No

Event Description Date, Time & Place

1 Notification in news paper 30.04.2020

2. Last date for receiving quaries 07.05.2020 upto 05:00 PM.

3. Pre-bid meeting 08.05.2020 at 12:00 PM at CGHB H.O. Nava

Raipur

4.

Date of Reply of Pre-bid

quaries

15.05.2020 from H.O. CGHB. Nava Raipur it will

be uploaded

in CGHB website:- www.cghb.gov.in

5. Last date for submission of bid 22.05.2020 upto4:00 PM at office of EE CGHB

Div. Jagdalpur

6. Opening of Technical Bid 22.05.2020 , 5:00 PM at office of EE CGHB Div.

Jagdalpur

7. Shortlist of consultants for

Presentation

26.05.2020 by CGHB Head Office Nava Raipur

(will be uploaded in CGHB website)

8.

Presentation

On 29.05.2020 at 1:30 PM at CGHB H.O. Nava

Raipur

9. Opening of the Financial Bid On 30.05.2020 at 11:30 AM at CGHB H.O. Nava

Raipur

10 Representative/Contact Person of

Chhattisgarh Housing Board

“Executive Engineer,

CGHB Div- Jagdalpur. Bodhghat Colony. Jagdalpur

CG.

11 Name and Address where

queries/correspondence

concerning this Request for

proposal is to be sent

“Executive Engineer,


CG. Email: [email protected]

12 Address where Bidders must

submit proposal at the

The office of “Executive Engineer,


CG. pin code 494001.

The intending tenderer(s) must read the terms and conditions of this bid document

RFP carefully and should only submit the proposal bid if considers eligible and in

possession of all the documents required.

Financial bid of only top three technical scorer tenderers will be opened at a later

stage. The date & time of opening of financial bid will be communicated later to

tenderers after closure of technical selection procedure only.

Bidder(s) may note that, they are liable to be disqualified at any time during

tendering process in case any of the information furnished by them is not found to be

true. EMD of such bidder(s) shall be forfeited. The decision of CGHB in this regard shall

be final and binding.

http://www.cghb.gov.in/


9

SECTION 1

INVITATION TO SUBMIT PROPOSALS AND INSTRUCTION TO BIDDERS

1. INTRODUCTION

• Chhattisgarh Housing Board (CGHB) constituted in February 2004 under the Chhattisgarh Housing Board Act 1972, having its Head Office at “Paryawas

Bhawan”, North Block, Sector-19, Nava Raipur Atal Nagar.

• Chhattisgarh Housing Board has been appointed as a construction agency by the NMDC Limited Hyderabad for the proposed Integrated Township at village Niyanar

Jagdalpur (118.0 acre land) .

• CGHB Intends to appoint a consultant for providing Project Management Consultancy Services. The PMC team as being deputed under this agreement shall

be working under Engineer In-Charge CGHB, Jagdalpur. Integrated Township

project Niyanar at Jagdalpur.

2. INVITATION TO SUBMIT PROPOSALS Chhattisgarh Housing Board invites detailed proposals from eligible consultants

(“Bidder”) for providing Project Management Consultancy Services for

“Development of campus including buildings for Construction of IInntteeggrraatteedd

TToowwnnsshhiipp ffoorr NNMMDDCC aatt VViillllaaggee NNiiyyaannaarr JJaaggddaallppuurr.. ” (“The Assignment”), in

prescribed format set out in the RFP.

3. ELIGIBILITY CRITERIA FOR QUALIFICATION

To qualify the consultant must satisfy the following Mandatory qualifying requirements

i. Consultant must have an office in India, operating for minimum last 10 Years and should

be registered under Indian companies Act. 1956 and subsequence amendments time to

time for last 10 years (a copy of notarized true copy for certificate of incorporation and

PAN Card must be furnished with technical proposal) in case of Company. In case of

partnership firm or individual firm shall be registered as per law and have 10 years old in

India (related certificates must be furnished with technical proposal as required)

ii. The bidder should not have been debarred / blacklisted by the Central Government / State

Government from participating in any tender and the bar subsists as on the bid Due date,

such bidder would not be eligible to submit the bid. The bidder should upload the

AFFIDAVIT FOR NON-BLACKLISTING (A copy of the affidavit on Rs. 100 stamp

must be furnished with Technical Proposal).

iii. Consultants are not allowed to form Joint venture or Consortium with other Consultants.

Subletting or subcontracting of any part of work is not permitted. (A copy of the self

declaration on authorized letter pad must be furnished with Technical Proposal).

iv. The Bidders eligible for participating in the Assignment shall be a single Business Entity

having undertaken and completed Project Management Consultancy Services involving

independent review and approval of designs and drawings, day to day supervision,

monitoring of progress and quality of construction, erection and installation work,

reporting, bill verify and ensuring compliance by the Contractor as per the Design and

Specifications etc. during Implementation period of project fulfilling the following

requirements


10

• Consultant must have successfully completed for two works in which one project

work included high rise building project including development work of the campus

with cost not less than Rs. 600 Crores INR and another completed building project

work including development works costing not less than 300 Crores INR in India as

Project Management Consultant (PMC) during last 5 years.

v. Consultant Shall have currently in hand at least one Central / State Government / PSU

of Central or State Government/Autonomous body of the Central or State

Government project with minimum Project cost Rs. 100 Crores INR and work shall be in

progress at site with minimum 15% work completed. (Certificate from competent

authority to be furnished)

vi. Consultant shall have a average Grass Annual Turnover of minimum Rs. 5.0 Crores INR

from professional fees in last 3 (three) financial years ending 31.03.2019 (Audited

Balance sheet from certified Chartered Accountant or reputed audit firm to be furnished).

vii. In case consultant fails to satisfy any one of the above requirements, the bid shall be

considered non responsive and shall not be considered for further evaluation and the

consultant shall be disqualified at the stage.

viii. For the purpose of this RFP document a Business Entity shall mean a sole proprietorship

firm/registered partnership firm/ a company registered in India under the companies Act

1956.

• If the applicant is an individual, the application shall be signed by him above his

full type written name and current address.

• If the applicant is a proprietary firm, the application shall be signed by the

proprietor above his full typewritten name and the full name of his firm with its

current address.

• If the applicant is a firm in partnership, the application shall be signed by all the

partners of the firm above their full typewritten names and current addresses or

alternatively by a’ partner holding power of attorney for the firm. In the later case

a certified copy of the power of attorney should accompany the application. In

both cases a certified copy of the partnership deed and current address of all the

partners of the firm should accompany the application.

• If the applicant is a limited company or a corporation, the application shall be

signed by a duly authorized person holding power of attorney for signing the

application accompanied by a copy of the power of attorney. The applicant should

also furnish a copy of the Memorandum of Articles of Association duly attested

by a Public Notary.

• JV or Consortium of any kind will not be permitted for this RFP. 3.1 Experience of a bidder as a member of consortium/Joint Venture for any

project/work shall not be considered.

3.2 Any Consultants, which has earlier been barred by the CGHB, Government of Chhattisgarh (Govt. CG), or any other state government in India (SG) or

Government of India (GoI), or any of the agencies of GoCG / SG / GoI from

participating in similar projects and the bar subsists as on the Proposal Due Date,

shall not be eligible to submit a Proposal:


11

3.2.1 The RFP document can be downloaded from the web site www.cghb.gov.in and be used for submission. While submitting the proposal it should be accompanied

with a non refundable processing fee in the form of a crossed Bank Draft for Rs.

10,000 (Indian Rupees Ten Thousand only) from a scheduled bank of India, in

favor of the Engineer In-Charge, Div- Jagdalpur CGHB, payable at Jagdalpur

towards the Processing fee. The proposal without the processing fee shall not be

considered for evaluation.

3.2.2 CGHB intends to appoint a single entity for the assignment. The aggregated block estimated cost of the project is expected around Rs 1768.56 Crs as per

CPWD DSR PAR 2019 However this cost is tentative which may vary. CGHB

is anticipating completing these projects within next 36 months that may need

project management services. However, CGHB shall have the discretion to

increase or decrease the scope of services of consultant under the assignment.

3.2.3 The Team leader shall be overall in charge and shall be responsible for mostly contractual issues or major decisions. He shall also coordinate with CGHB,

NMDC, Architect consultant & other consultants as required by CGHB. He

shall be dealing with the work on day to day basis.

3.2.4 The Project Management Consultancy firm shall appoint a Team of professionals headed by the Team Leader. The Team Leader shall be responsible

for overall supervision, coordination , management and other responsibility as

per scope (Appendix-C) of all the project assignment.

3.2.5 The Team leader shall be deployed within 15days of the written intimation issued by CGHB whereas the other members of Project Management Team shall

be deployed within 30 days of written intimation issued by CGHB, as required.

The general composition of the PMC shall be as follows–

S. No.

Team Composition Desired qualification (min.)

Desired no. of Personnel

Minimum Experience (Yrs)

1 Team Leader M.Tech.(Civil) 1 15

2 Dy. Project Manager (Civil) Graduate Engineer 2 10

3 Site Engineer (Civil.) Graduate/Diploma Engineer

6 Graduate-5 Diploma-10

4 Site Engineer (Electrical) Graduate/Diploma Engineer


5 PHE Engineer Graduate / Diploma Engineer


6 Site Engineer (Mechanical) for HAVC etc.

Graduate / Diploma Engineer


7 Quantity Surveyor & Billing Graduate/Diploma Engineer


8 Lab Technician Graduate/Diploma Engineer


9 Safety Engineer Graduate/Diploma Engineer


10 Document Controller (Computer Operator & Auto CAD Operator)

Graduate/Diploma 2 Graduate-3

http://www.nayaraipur.com/


12

a. However the exact composition of the team shall consist of any or all the above mentioned functionaries depending on the requirement of the project. It could

also consist of more/less than the member of one type of functionaries, as

decided by CGHB depending on the requirement of the project. The deployment

of the personnel (continuous or intermittent) at site shall be done on approval of

CGHB and payment for all the positions shall be made as and when deployed to

the site on the monthly basis. (Payment will be released by CGHB when

received from NMDC)

• The Consultant shall become entitled to payment only after CGHB has received

the corresponding payments from the NMDC for the work done by the

Consultant. Any delay in the released of payment by the NMDC to the CGHB

leading to a delay in the release the corresponding payment to CGHB to the

Consultant, shall not be entitle the consultant to any compensation/interest from

CGHB.

b. Team Leader shall have experience of High Rise Building PMC work.

c. The bidder have to submit the CVs of the members of the team proposed during agreement for deployment as set out in the RFP, which shall be evaluated as

provided in the RFP. The bidder proposed in the team shall be required to attend

CGHBs office for personal interview at their cost. If a person proposed for any

position is not found suitable by CGHB, another CV shall be submitted and the

same procedure shall follow till a suitable person for the given position is

approved.

d. Maximum age for the personnel in the PMC shall be 60 years for Team Leader and 55 years for other members of the PMC team. However, the

maximum age can be relaxed by Chhattisgarh Housing Board in case of

exceptionally deserving candidate.

3.2.6 CGHB intends to adopt a single stage bidding process for selection of Consultant for the Assignment. The ToR and the scope of services are set out in

Appendix C.

3.2.7 The Proposals received from eligible consultants shall be evaluated on the basis of the criteria set out in this RFP document. Each Bidder shall submit a

maximum of one (1) Proposal for the Assignment. Any Bidder who submits

more than one Proposal for the Assignment shall be disqualified. The Bidder

shall also be responsible and shall pay for all of the costs associated with the

preparation of its Proposal and its participation in the bidding process.

3.2.8 The Successful Bidder is required to enter into a Consultancy Agreement with CGHB and the draft of the same is set out in Appendix D. The fees shall be paid

to the Successful Bidder by CGHB in the manner as set out in the Draft

Consultancy Agreement.

3.2.9 The Consultancy period shall be initially for 36 months effective from the joining date of the Team leader which can be extended further. However, the

PMC team, of the given project/s shall continue to work till the completion of

that/those project/s. In case the services are required to be increased any further,

there shall be an increase of consultancy fee by 10% per annum on the previous

year billing rate.


13

3.2.10 The Proposal shall remain valid for a period not less than 120 days from the Proposal Due Date (Proposal Validity Period). CGHB reserves the right to reject

any Proposal, which does not meet this requirement. The proposal validity

period may further be extended on mutual consent.

4. EARNEST MONEY DEPOSIT (EMD)

i. Proposal should necessarily be accompanied by an Earnest Money Deposit for an amount of Rs. 18.0 lakh (Rs. Eighteen lakh only) in the form of a Demand

Draft in favour of the Engineer In-Charge, Div –Jagdalpur Chhattisgarh

Housing Board, on any scheduled bank, payable at Jagdalpur.

ii. EMD shall be returned to the unsuccessful Bidders within a period of two (2) weeks from the date of issue of letter of acceptance to the Successful Bidder.

EMD submitted by the Successful Bidder shall be adjusted towards the

performance security and retained by CGHB.

iii. EMD shall be forfeited in the following cases:

a) if any information or document furnished by the Bidder turns out to be

misleading or untrue in any material respect; and (During scrutiny

found incorrect, fraud & corruption as per clause 7 & 8)

b) if the successful Bidder fails to execute the Consultancy Agreement

within the stipulated time or any extension thereof provided by CGHB

5. Solvency Clause.

Solvency Certificate of Rs. 1.8 Crs.

The bidders should be solvent for a value not less than Rs. 1.8 crs.(Rs. One Crore

Eighty lakh.) and shall submit an Original Solvency Certificate from any

Nationalized Indian bank / Scheduled Commercial bank including a foreign bank

having a branch in India (including correspondent bank / representative office in

India) and the certificate should be dated not earlier than 3 months from the due

date a of submission of Bid. The bidder may also submit the original solvency

certificate along with offer.

6. CLARIFICATIONS AND AMENDMENTS TO RFP DOCUMENTS

a. Bidders may request a clarification of any of the issue related to the RFP document up to the date indicated in the Data Sheet. Any request for

clarification must be sent in writing to the address indicated in the Data

Sheet. The responses of CGHB will be uploaded in the website

www.cghb.gov.in without identifying the source of inquiry.

b. At any time before the proposal due date the CGHB may, whether at its own initiative, or in response to a clarification requested by a firm, amend the

RFP by issuing an amendment. The amendment shall be uploaded in the

website (www.cghb.gov.in) only. The amendments shall be binding on the

http://www.nayaraipur.com/http://www.nayaraipur.com/


14

bidders. To give bidders reasonable time to take an amendment into account

in their proposals, the CGHB may at its discretion, if the amendment is

substantial, extend the deadline for the RFP submission by uploading a

notice in the website of CGHB only. In case there is a substantial change in

RFP, CGHB will publish the revised RFP. Revised RFP will be uploaded in

the website www.cghb.gov.in and the same should be submitted.

7. CONFLICT OF INTEREST

CGHB policies require that selected bidders under contracts provide

professional, objective, and impartial advice and at all times hold the CGHB

interests paramount, avoid conflicts with other assignments or their own

corporate interests and act without any consideration for future work.

Bidders shall not be engaged for any assignment that would be in conflict

with their prior or current obligations to other CGHBs, or that may place the

mina position of not be ingable to carry out the assignment in the best

interest of CGHB. Without limitation on the generality of the foregoing,

bidders, and any of their associates shall be considered to have a conflict of

interest and shall not be engaged under any of the circumstances set forth

below:

(i) If a consultant combines the function of consulting with those of contracting and/or supply of equipment; or

(ii) If a consultant is associated with or affiliated to a contractor or manufacturer; or

(iii) If a consultant is associated with or affiliated to or combines the function of consulting with the firm that prepared the Detailed Project Report

(DPR) Architectural Planning or proof checking engineering, design for

the project(s) under assignment.

(iv) If a consultant is owned by a contractor or a manufacturing firm for the projects(s) under assignment. offering services as bidders for the

consultant should include relevant information on such relationships

along with a statement in the Technical proposal cover letter to the effect

that the consultant will limit its role to that of a consultant and disqualify

itself and its associates from work, in any other capacity or any future

project within the next five years (subject to adjustment by CGHB in

special cases), that may emerge from this assignment (including bidding

or any part of the future project). The contract with the consultant

selected to undertake this assignment will contain an appropriate

provision to such effect; or

(v) If there is a conflict among consulting assignments, the consultant (including its personnel) and any subsidiaries or entities controlled by

such consultant shall not be engaged for the relevant assignment.

http://www.nayaraipur.com/


15

8. FRAUD AND CORRUPTION

CGHB requires that bidders to observe the highest standard of ethics during the

selection process and in execution of contracts. In pursuance of this policy, the

CGHB:

(i) defines, for the purposes of this provision, the terms set forth below as follows:

(a) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence

the action of any party in the consultant selection process or in

contract execution;

(b) “fraudulent practice” means a representation or omission of facts in order to influence a selection process or the execution of a

contract;

(c) “collusive practices” means a scheme or arrangement between two or more bidders, designed to influence the action of any party in a

consultant selection process or the execution of a contract;

(d) “coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their

participation in a consultant selection process, or affect the

execution of a contract; and

(ii) CGHB will reject a proposal for award if it determines that the consultant recommended for award has directly, or through an agent,

engaged incorrupt, fraudulent, collusive, or coercive practices in

competing for the contract in question;

(iii) CGHB will sanction a party or its successor, including declaring ineligible, either indefinitely or for a stated period of time, such party or

successor from participation in CGHB –financed activities if it at any time

determines that the consultant has, directly or through an agent, engaged

in corrupt, fraudulent, collusive or coercive practices in competing for, or

in executing, an CGHB – financed contract; and

(iv) CGHB will have the right to require that, in consultant selection documentation and in contracts financed by the CGHB, a provision be

included requiring bidders to permit the CGHB or its representative to

inspect their accounts and records and other documents relating to

consultant selection and to the performance of the contract and to have

them audited by auditors appointed by the CGHB

9. PREPARATION OF THE PROPOSAL

a. The proposal shall be in English language. The original proposal (Key submissions, Technical and Financial proposals) shall contain no interlineations

or overwriting, except as necessary to correct errors made by bidders

themselves. Any such corrections, interlineations or overwriting must be

initialed by the person(s) who had signed the proposal. The authorized

representative of the bidder shall initial all pages of the original hard copy of the

Key Submissions, Technical and Financial proposal. All the documents should

be Hard Bound.


16

i. Bidder’s proposal (the proposal) shall consist of three (3) envelopes-

Envelope-1

Key submissions

Envelope-2

Technical proposal

Envelope-3

Financial proposal

ii. The bidder shall submit Original hard bound document in each of the above envelopes and shall also submit a soft copy in CD ROM of all the contents

of “Key Submission” and “Technical Proposal” in a separate cover in

Envelope –2

iii. The contents of the envelopes are set out below

b. Envelope 1: “Key Submissions”

The following documents shall be submitted in Envelope 1 –

i. Letter of proposal in the prescribed format (Appendix A); ii. A non refundable processing fee as a crossed demand draft is

required to be enclosed for an amount of Rs. 10,000 (Rupees Ten

Thousand only)drawn in favor of Engineer In-Charge, CGHB,

Bodhghat Colony, Div- Jagdalpur CG. on any scheduled bank,

payable at Jagdalpur, Chhattisgarh.

iii. Earnest Money Deposit for an amount of Rs.18.0 lakhs /-(Rs. Eighteen Lakh only)

in the form of a DD/BG in favour of the Engineer In-Charge,

CGHB, Bodhghat Colony, Div- Jagdalpur CG. on any scheduled

bank, payable at Jagdalpur.

iv. Original Solvency Certificate of Rs. 1.8 Crs (Rs. One Crore Eighty Lakhs only)

v. Power of Attorney for signing the proposal in the prescribed format

(Appendix – B).

vi. RFP and draft Consultancy Service Agreement duly signed in blue in delibleink and stamped by the authorized representative of

the bidder.

c. Envelope 2: “Technical Proposal”

The following documents shall be submitted in Envelope 2 –

(i) A brief description of the organization supported by a certified copy of registration of the Firm / consultant and details of contact

person in FormTECH-1.

(ii) Description of Experience of Bidder to illustrate Experience (Not to exceed A-4 size Three page for each Project) in Form TECH-2.

Experience of Project Management Consultancy (from Project

commencement to Completion) should be supported by a

certificate from an authority of the rank of Executive Engineer/

General Manager of the client. The certificate should clearly set out


17

the name of the project, activities undertaken, project cost, date of

commencement and date of completion of project management

consultancy services. In case the Project cost is not set out in the

certificate from the client, the bidders can submit a certificate from

Statutory Auditor indicating the same. In case of works done for

the client other than Government/Government undertaking, the

bidder shall submit the copy of TDS, duly notarized issued by the

client for the total period of work as a proof of the payment made

by the client along with the copy of work order and the

completion certificate.

(iii) Average Annual Turn Over in last three Financial Years from project Management Consultancy Services in Form TECH-3. The

Turn Over should be certified by the Statutory Auditor/Chartered

Accountant. Turn Over not certified by Statutory

Auditor/Chartered Accountant or not clearly stating that the turn

over relate to revenue received from project Management

Consultancy Services shall not be considered for evaluation.

(iv) CVs (Curriculum Viate) of the Team leader and other key personnel proposed for this assignment. It should not exceed four

pages (A-4 size) for each expert’s CV using Form TECH-4. The

name, age, nationality, background employment record, and

professional experience of each nominated expert, with particular

reference to the type of experience required for the assignment

should be presented in the CV.

(v) All nominated experts must be Indian nationals. Only one CV should be submitted for each position. Higher rating will be given

to nominated experts who are regular full-time employees who

have been employed continuously by the bidder for more than 36

months prior to the proposal due date.

(vi) Each expert should confirm that the content of his/her curriculum vitae (CV) is correct and the experts themselves should sign the

certification of the CV, the same should have counter signature by

the authorized representative. However, in particular cases, the

CGHB may accept a senior officer of the bidder signing the CVs

on behalf of the experts. If, for valid reasons, the experts are unable

to do so, and the bidder’s proposal is ranked first, copy of the CVs

signed by the experts concerned must be submitted to the CGHB

prior to the signing of agreement.

(vii) General approach and methodology, work and staffing schedule in from TECH-5. It should be in maximum ten (10) pages inclusive of

charts and graphs. Comments, if any, on the TOR to improve

performance in carrying out the assignment. Innovativeness will be

appreciated, including workable suggestions that could improve the

quality/effectiveness of the assignment.

(viii) The bidder shall submit a soft copy in CD ROM of all the contents of “Key Submission” and “Technical Proposal” in a separate

cover in Envelope –2


18

d. Envelope 3:”Financial Proposal”

(i) The Financial proposal must be submitted in hard copy using Form FIN – 1 Bidders shall use only Indian currency in preparation of

Forms FIN-1. The billing rate shall be inclusive of – Remuneration

to the including cost of personnel, all out-of pocket expenses, cost

of lodging, boarding, travel, transportation, documentation

overhead, all the taxes (including GST), cost to company, profits

etc.

(ii) The Remuneration corresponding to personnel should also include all the taxes, all out of pocket expenses, their lodging and boarding

and local travel etc.

(iii) The Financial proposal shall be placed in a sealed Envelope –3 clearly marked by red felt pen “FINANCIAL PROPOSAL” and

with a warning “DO NOT OPEN WITH THE TECHNICAL

PROPOSAL.”If the Financial proposal is not submitted by the

bidder in a separate sealed envelope and not duly marked as

indicated above, this will constitute grounds for declaring both

Technical and Financial proposals non-responsive.

e. The Bidder is expected to examine carefully the contents of all the documents provided. Failure to comply with the requirements of RFP shall be at the

Bidder’s own risk.

f. It shall be deemed that prior to the submission of the Proposal, the Bidder has: i. made a complete and careful examination of terms and conditions /

requirements, and other information as set forth in this RFP document;

ii. received all such relevant information as it has requested from CGHB and

iii. Made a complete and careful examination of the various aspects of the Project.

g. CGHB shall not be liable for any mistake or error or neglect by the Bidder in respect of the above.

10. SUBMISSION , RECEIPT AND OPENING OF PROPOSALS

a. All The three envelopes shall be placed into an outer envelope and sealed. The outer envelope shall bear the submission address, reference number and Title of

the Project, Proposal Due Date and other information indicated in the Data

Sheet.

b. Proposals must be delivered at the indicated addresses on or before the time and date stated in the Data Sheet or any new date extended by CGHB.

c. On due date and time envelope -1 will be opened 1st by the Executive Engineer, CGHB div Jagdalpur CG at division office in the presence of authorized

representative of tenderer.

• Envelope -2 of tenderer whose envelope -1 found satisfactory will be opened

only by the Executive Engineer, CGHB div Jagdalpur CG on same due date

and time

• Envelope -3 of top three technical scorer tenderer will be opened later on.

Separate date will be provide to the tenderer or uploaded in the website.


19

SECTION2

EVALUATION PROCESS

1. The evaluation of the proposals shall be done on Quality cum Cost Basis (QCBS).From the time the proposals are opened till the time the contract is

awarded, the bidder should not contact CGHB on any matter related to its

Technical and/or Financial proposal. Any effort by a bidder to influence in

examination, evaluation, ranking of proposals or recommendation for award of

contract may result in rejection of the bidder’s proposal.

2. No request for alteration, modification, substitution or withdrawal shall be entertained by CGHB in respect of proposals already submitted by the bidder.

3. Prior to evaluation of proposals, CGHB will determine whether each proposal is responsive to the requirements of the RFP by opening the Envelop-1. A proposal

shall be considered responsive only if:

(a) It is received by the proposal Due Date including any extension thereof; (b) It is accompanied by the EMD of Rs. 18.0 lakh (Eighteen Lakh only) in

the name of the Engineer In-Charge, Div- Jagdalpur CGHB in

accordance with the RFP document;

(c) It is accompanied by demand draft of Rs 10,000/- (Ten Thousand only) non-refundable processing fee, in the manner as specified in this RFP

document

(d) Original Solvency Certificate of Rs. 1.8 Crs. (e) It is signed, sealed, hard bound and marked as stipulated in this RFP

document;

(f) It is accompanied by the Power of Attorney, authorizing a representative of the bidder for signing the proposal;

(g) It contains all the information(complete in all respects) as requested in the RFP;

(h) It does not contain any condition or qualification;

4. CGHB reserves the right to reject any proposal which is non-responsive.

5. CGHB shall evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-

criteria, and point system specified in the Data Sheet. Each responsive Proposal

will be given a technical score (St). A Proposal shall be rejected at this stage if it

does not respond to important aspects of the RFP, and particularly the Terms of

Reference or if it fails to achieve the minimum technical score indicated in the

Data Sheet.

6. After the technical evaluation is completed and the Client shall inform the Consultants who have submitted proposals the technical scores obtained by their

Technical Proposals, and shall notify those Consultants whose Proposals did not

meet the minimum qualifying mark or were considered non responsive to the

RFP and TOR, that their Financial Proposals will be returned unopened after

completing the selection process. The Client shall simultaneously notify in


20

writing Consultants that have secured the minimum qualifying mark, the date,

time and location for opening the Financial Proposals. The opening date should

allow Consultants sufficient time to make arrangement for attending the

opening.

7. The lowest evaluated Financial Proposal (Fm) will be given the maximum

financial score (Sf) of 100 points. The financial scores (Sf) of the other Financial

Proposals will be computed as indicated in the Data Sheet. Proposals will be

ranked according to their combined technical (St) and financial (Sf) scores

using the weights (T = the weight given to the Technical Proposal; P=the weight

given to the Financial Proposal; T+P=1) indicated in the Data Sheet: S = St x

T% + Sf x P%. The firm achieving the highest combined technical and financial

score will be invited for negotiations.

8. The Evaluation of the Technical Proposal shall be done based on the following scoring system –

The proposals will be evaluated on Quality cum Cost Based services with a

weight age of Technical 80% and Financial 20%

The Evaluation of the Technical Proposal shall be done based on the following

scoring system the criteria, sub-criteria, and point system for the evaluation of

Full Technical & Financial Proposals are: SI. No Scoring Criteria Scor

e

1 Specific experience of the Consultants relevant to

the assignment;

a. Up to two works : 10points b. Three or more projects : 15points

15

2 Adequacy and quality of the proposed methodology,

and work plan in responding to the Terms of

Reference (TOR):

a. Technical Approach and Methodology, work plan,

Organization and Staffing :15points

b. Presentation : 30 points*

45

3 Key Experts’ qualifications and competence for the

Assignment (for professionals staff qualifications please

refer Section 3 (Appendix – C) of Terms of Reference

and Scope of Work) Percentage Weights:

a. Team Leader/Project Mang. : 20points

b. Dy Project Manager : 10points

c. Site Engineer; Civil : 10points

The number of points to be assigned to each of the above

positions or disciplines shall be determined considering the

following three sub-criteria and relevant weighted

percentage:

13 General qualifications (general education,

training, and experience): 40% (a) Education: : 10%

Minimum as per ToR : 07% Additional Relevant training /higher education : 03%

40


21

(b) Experience: : 15%

Minimum as per ToR : 10% Two years more than minimum : 15%

c) Regular Employment with the Firm : 15%

Notan Employee : 0% Minimum one year : 10%

More than two years : 15%

2) Adequacy for the Assignment (relevant

education, training, experience in the sector/similar

assignments as per TOR): 60%

Total weight: 100%

On evaluation of technical proposal, the marks shall be

given out of 70 as detailed above excluding 2b i.e for Presentation. The consultant who score more than 45 marks out of 70

shall only be invited for making presentation before the

jury In presentation the marks shall be given out of 30

Total points :100

The minimum technical score (St) required to be eligible

:70

Financial bid in respect of consultants getting top three

technical score shall only be opened.

The formula for determining the financial scores is the

following:

Sf= 100 x Fm / F, in which Sf is the financial score, Fm is the

lowest price and F the price of the proposal under

consideration.

The weights given to the Technical and

Financial Proposals are: T = 80%, and P = 20% Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the

Technical Proposal; P = the weight given to the Financial

Proposal; T + P = 1) as following: S = Stx T% + Sfx P%.

Note:

At present, only the following CVs shall be submitted in

technical proposal

a. Team Leader/Project Mang. : 1No.

b. Dy Project Manager : 1No.

c. Site Engineer; Civil : 1No.


22

9. The Team leader shall deliver the presentation. No other person shall be allowed to deliver the presentation. In case the Team leader does not attend for

making presentation the marks in “PRESENTATION” shall not be given.

10. Financial Proposals shall be opened publicly in the presence of the Consultants’ representatives. The name of the Consultants and the technical scores of the

Consultants shall be read aloud. The Financial Proposal of top three Consultants

shall be then opened, and the total prices read aloud and recorded.

11. The Evaluation Committee will correct any computational errors. When correcting computational errors, in case of discrepancy between a partial amount

and the total amount, or between word and figures the formers will prevail. In

addition to the above corrections, as activities and items described in the

Technical Proposal but not priced, shall be assumed to be included in the prices

of other activities or items.

12. The event of acceptance of the Proposal of the Preferred Bidder with or without negotiations, CGHB shall declare the Preferred Bidder as the Successful Bidder.

CGHB will notify the Successful Bidder through a Letter of Acceptance (LoA)

that its Proposal has been accepted.

13. The Successful Bidder(s) shall execute the Consultancy Agreement within one week of the issue of LoA or within such further time as CGHB may agree to in

its sole discretion.

14. Failure of the Successful Bidder to execute the consultancy agreement within specified period shall constitute sufficient grounds for the annulment of the LoA

and forfeiture of the EMD.

15. Notwithstanding anything contained in this RFP, CGHB reserves the right to accept or reject any Proposal, or to annul the bidding process or reject all

Proposals, at any time without any liability or any obligation for such rejection

or annulment.

16. CONTRACT COMMENCEMENT DATE

The contract shall commence from the date of signing of the contract agreement.

However, the Project Management Services under the Agreement shall commence

from the date of deployment of the Core Team / Team Leader at Jagdalpur C.G.


23

SECTION 3

APPENDIXES, FORM FOR TECHNICAL AND FINANCIAL

PROPOSAL STANDARD FORMS CONTENTS

S.no TITLE APPENDIX/ FORM

1 LETTER OF PROPOSAL APPENDIX A

2 POWER OF ATTORNEY FOR SIGNING OF PROPOSAL APPENDIX B

3 DETAILS OF BIDDER

(On the Letter Head of the Bidder)

FORM TECH-1

4 DESCRIPTION OF EXPERIENCE OF BIDDER TO

ILLUSTRATE QUALIFICATIONS (NOT TO EXCEED THREE

PAGE FOR EACH PROJECT)

FORM TECH-2

5 AVERAGE ANNUAL TURN OVER IN LAST THREE

FINANCIAL YEARS FROM PROJECT MANAGEMENT

CONSULTANCY SERVICES

FORM TECH-3

6 CURRICULUM VITAE (CV) FORMAT TO BE SUBMITTED WITH

PROPOSAL

MAXIMUM AGE FOR THE PERSONNEL SHALL BE 60 YEARS FOR

TEAM LEADER AND 50 YEARS FOR OTHER MEMBERS

FORM TECH-4

7 GENERAL APPROACH AND METHODOLOGY, WORK AND STAFFING

SCHEDULE

FORM TECH-5

8 FORMAT FOR FINANCIAL PROPOSAL FORM FIN-I

9 TERMS OF REFERENCE AND SCOPE OF WORK APPENDIX C

10 DRAFT CONSULTANCY AGREEMENT APPENDIX D

11 EMD BANK GUARANTEE FORM (BG) FORM (BG)

12 BANKER’S SOLVENCY FORM FORM (SOL)

13 AFFIDAVIT FORM (AFFD)


24

APPENDIX A

LETTER OF PROPOSAL

(On Applicant’s letter head)

To,

The Engineer In-Charge,

CGHB Div- Jagdalpur.

Bodhghat Colony, Jagdalpur CG.

Dated: -- /-- 2020

Sub: Request For Proposal of Selection of consultant for Project Management

Consultancy (PMC) for Construction of Integrated Township for NMDC at

village Niyanar Jagdalpur.

Dear Sir,

1 With reference to your RFP document dated ---/---/2020, I/we, having examined the Bidding Documents and understood their contents, hereby submit my/our

proposal for the aforesaid Project. The proposal is un conditional and

unqualified.

2 All information provided in the proposal and in the Appendices is true and correct.

3 This statement is made for the purpose of qualifying as a bidder for undertaking the Project.

4 I/ We shall make available to the Authority any additional information it may find necessary or require to supplement or authenticate the Bid.

5 I/ We acknowledge the right of the Authority to reject our proposal without assigning any reason or otherwise and hereby waive our right to challenge the

same on any account whatsoever.

6 We certify that in the last three years, we have neither failed to perform on any contract, as evidenced by imposition of a penalty or a judicial pronouncement or

arbitration award, nor been expelled from any project or contract nor have had

any contract terminated for breach on our part.

7 We certify that we have not been barred by the CGHB/Government of Chhattisgarh (Govt CG), or any other state government in India (SG) or

Government of India (GoI), or any of the agencies of GoCG/SG/GoI from

participating in its projects.


25

8 I/ We declare that:

(a) I/ We have examined and have no reservations to the Bidding Documents, including any Addendum issued by the Authority.

(b) I/ We do not have any conflict of interest in accordance the RFP document;

(c) I/We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice, as defined in the RFP

document, in respect of any tender or request for proposal issued by or

any agreement entered into with the Authority or any other public sector

enterprise or any government, Central or State; and

(d) I/ We hereby certify that we have taken steps to ensure that in conformity with the provisions of the RFP, no person acting for us or on our behalf

has engaged or will engage in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice.

9 I/ We understand that you may cancel the Bidding Process at any time and that you are neither bound to accept any proposal that you may receive nor to invite

the bidders to Bid for the Project, without incurring any liability to the bidders,

in accordance with the RFP document.

10 I/ We declare that we are not a Member of any other firm submitting a proposal for the Project.

11 I/ We certify that we have not been convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority which could cast a doubt on our

ability to undertake the Project or which relates to a grave offence that outrages

the moral sense of the community.

12 I/ We further certify that in regard to matters relating to security and integrity of the country, we have not been charge-sheeted by any agency of the Government

or convicted by a Court of Law for any offence committed by us or by any of

our Associates.

13 I/ We further certify that no investigation by any regulatory authority is pending either against us or against our Associates or against our Executive Engineer or

any of our Directors/ Managers/ employees.


26

14 I/ We undertake that in case due to any change in facts or circumstances during the Bidding Process, we are attracted by the provisions of disqualification in

terms of the guidelines referred to above, we shall intimate the Authority of the

same immediately.

15 I/We hereby irrevocably waive any right which we may have at any stage at law or howsoever otherwise arising to challenge or question any decision taken by

the Authority in connection with the selection of the bidder, or in connection

with the Bidding Process itself, in respect of the above mentioned Project and

the terms and implementation thereof.

16 In the event of my/ our being declared as the successful bidder, I/We agree to enter into a Service Agreement in accordance with the draft that has been

provided to me/us prior to the proposal Due Date. We agree not to seek any

changes in the aforesaid draft and agree to abide by the same.

17 I/We have studied all the Bidding Documents carefully and also surveyed the project site. We understand that except to the extent as expressly set forth in the

Service Agreement,

we shall have no claim, right or title arising out of any documents or information

provided to us by the Authority or in respect of any matter arising out of or

concerning or relating to the Bidding Process including the award of assignment.

18 The Consultancy Fee has been quoted by me/us after taking into consideration all the terms and conditions stated in the RFP, draft Service Agreement.

19 I/We offer and attach as specified (i) Non-refundable processing fee of Rs 10,000/- (Rupees Ten Thousand Only) in the form of demand draft (ii)

EMD of Rs. 18.0 lakhs (Rupees Eighteen Lakh only) to the Authority in

accordance with the RFP Document & Original Solvency Certificate of Rs.

1.8 Crs.

20 I/We agree to keep this offer valid for 120 days from the proposal Due Date specified in the RFP.

21 I/We agree and undertake to abide by all the terms and conditions of the RFP document. In witness thereof, I/we submit this proposal under and in accordance

with the terms of the RFP document.

Yours faithfully,

Date: (Signature of the Authorized signatory)

Place: (Name and designation of the of the Authorized

signatory) Name and

seal of bidder


27

APPENDIX B

POWER OF ATTORNEY FOR SIGNING OF PROPOSAL

Know all men by these presents, We, (name of the firm and

address of the registered office) do hereby irrevocably constitute, nominate, appoint and

authorize Mr. / Ms (Name),son/daughter/wife of and presently

residing at , who is [presently employed with us/ and holding

the position of ], as our true and lawful attorney (hereinafter

referred to as the “Attorney”) to do in our name and on our behalf, all such acts, deeds

and things as are necessary or required in connection with or incidental to submission of

our proposal for selection of Project Management Consultancy Services for the

development of campus including all buildings of Integrated Township at village

Niyanar Jagdalpur by the Chhattisgarh Housing Board, (CGHB) (the “Authority”)

including but not limited to signing and submission of all applications, Proposal and

other documents and writings, participate in bidders’ and other conferences and

providing information / responses to the Authority, representing us in all matters before

the Authority, signing and execution of all contracts including the Service Agreement

and undertakings consequent to acceptance of our Bid, and generally dealing with the

Authority in all matters in connection with or relating to or arising out of our proposal

for the said Project and/or upon award thereof to us and/or till the entering into of the

Service Agreement with the Authority.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,

deeds and things lawfully done or caused to be done by our said Attorney pursuant to

and in exercise of the powers conferred by this Power of Attorney and that all acts,

deeds and things done by our said Attorney in exercise of the powers hereby conferred

shall and shall always be deemed to have been done by us.

IN WITNESS WHERE OF WE, , THE ABOVE

NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON

THIS DAY

OF ,2020

For

(Signature)

(Name, Title and Address)


28

FORM TECH-1

DETAILS OF BIDDER

(On the Letter Head of the Bidder)

1. Name

2 Address of the bidder

3. Telephone No. / Email id

/Telex No./Fax No.

4. Legal status of the bidder

(attach copies of original document

defining the legal status).

a) An Individual b) A proprietary firm c) A firm in partnership

d) A limited company or

Corporation

5. Particulars of registration with various Government bodies (attach

attested photo-copy).

ORGANIZATION/PLACE OF REGISTRATION REGISTRATION No.

1.

2.

3.

6. Names and Titles of Directors & Officers with

designation to be concerned with this work.

7. Designation of individuals authorized to act for the

organization.

8. Has the bidder or any constituent partner in case of

partnership firm, ever abandoned the awarded

work before its completion? If so, give name of the

project and reasons for abandonment.

9. Has the bidder, or any constituent partner in case of

partnership firm/ limited company/ joint venture,

ever been convicted by the court of law? If so, give

details.

10. In which field of Civil Engineering Construction,

the bidder has specialization and interest?

11. Any other information considered necessary but not

included above.

Signature of bidder(s) with stamp


29

FORM TECH-2

DESCRIPTION OF EXPERIENCE OF BIDDER TO ILLUSTRATE QUALIFICATIONS (NOT TO EXCEED THREE PAGE FOR EACH

PROJECT)

(Please provide information only for a project for which your firm was legally

contracted by the client as a Corporate entity)

(1) Project Name: (2) Project Location and Country: (3) Project Cost : (4) Name of Client :

(5) Start Date (Month/Year):

(6) Completion

Date:

(Month/Year)

(7) Name of Associated Firm(s), if any:

(8) Name of Senior Staff (Project

Director/Coordinator, Team Leader) Involved and

Functions Performed:

(9) Detailed Narrative Description of Project, defining

clearly the specific areas of services provided.

(10) Detailed Description of Actual Services Provided by the

firm:

(11) Professional Staff Provided by the

Firm: No. of Staff:

(14) No. of Person-Months:

(15) Responsibilities of the firm

(16) Approx. Value of Services (INR):

(17) No. of Person-Months of

Professional Staff Provided by

Associated Firm(s):

Note: The following supporting documents should necessarily be submitted by

the bidders without which the submission shall not be considered for

evaluation –


30

a. Experience of Project Management Consultancy (from Project commencement

to Completion) should be supported by a certificate from the client from an

officer of not below the rank of Executive Engineer in a Government

department, or General Manager in a Public sector under taking/local

body/reputed private organization. The certificate from the client should clearly

set out the name of the project, activities undertaken, project cost as given in

below format.

b. In case the Project cost is not set out in the certificate from the client, the bidders

can submit a certificate from Statutory Auditor indicating the same.

Certificate Format

It is to certify that M/s..........................................................was been awarded the project

management consultancy work of ........................................................................... vide

agreement No............................................

The above work included the day to day supervision / periodic Supervision / Quality

Control & billing of the project. (Strike out which is not applicable)

The total project cost is Rs.....................................................the consultancy fees for the

construction supervision consultant is Rs .......................................... As a part of the above

contract, the consultant have successfully completed satisfactorily the work on

dd/mm/yy of.......(name of the Project)...................... project in the State of

...............................…

Their work is found to be satisfactory.

(Signature)

Office Seal

Name:

Designation:

Contact

Number:

Note: In case it is not possible to get the certificate in the format as above, the certificate must contain:

i. Name of the Bidder ii. Name of the work iii. Agreement no. iv. Cost of the project work completed v. Cost of Consultancy services vi. Date of completion of services vii. The nature of work shall include its Built up area and building floors in case of

building work viii. The details of the consultancy services provided i.e day to day supervision,

Quality control, billing etc.


31

FORM TECH-3

AVERAGE ANNUAL TURN OVER IN LAST THREE

FINANCIAL YEARS

FROM PROJECT MANAGEMENT CONSULTANCY

SERVICES

Financial Year Turn Over from Project Management

Consultancy Services (` in

Lacs)

2016-17

2017-18

2018-19

Total

Average Annual Turn Over

Note:

i The Turn Over should be certified by the Statutory Auditor/Chartered Accountant. Turn Over not certified by Statutory Auditor/Chartered

Accountant shall not be considered for evaluation.

ii In addition to above, the audited balance sheet of the consultant for last 3 years, shall also been closed


32

FORM TECH-4

CURRICULUM VITAE (CV) FORMAT TO BE SUBMITTED WITH PROPOSAL

MAXIMUM AGE FOR THE PERSONNEL SHALL BE 60YEARS FOR TEAM LEADER

AND 55 YEARS FOR OTHER MEMBERS OF THE

TEAM

1. PROPOSED POSITION FOR THIS

PROJECT (ONLY ONE CANDIDATE SHOULD BE NOMINATED FOR EACH POSITION)

:

2. NAME : 3. DATE OF BIRTH : 4. NATIONALITY : 5. PERSONAL ADDRESS :

TELEPHONE NO. :

FAX NO. :

E-MAIL ADDRESS :

6. EDUCATION

(The years in which various

qualifications were obtained along with

copy of Degree/Certificate)

:

7. OTHER TRAINING :

8. LANGUAGE &

DEGREE OF

PROFICIENCY

:

9. MEMBERSHIP IN

PROFESSIONAL

SOCIETIES

:

10 EXPERIENCE In SIMILAR

PROJECT & SIMILAR WORK

:

11. EMPLOYMENT RECORD : (Starting with present position, list in reversed order every

employment held and state the start and end dates of each

employment.) along with the contact numbers/mail id’s of a

FROM : reference person of the employer whom the candidate has

TO worked under for last 3 years.

EMPLOYER :

POSITION HELD AND : (Clearly distinguish your “employer” as an employee of

the firm

DESCRIPTION OF DUTIES from a “Client” for whom you have worked as a consultant or

an adviser.)

12. DETAILED TASKS ASSIGNED

(In this column, list tasks one by one

and support each task by project

experience in the right hand side

column.)

: WORK UNDERTAKEN THAT BEST

ILLUSTRATES CAPABILITY TO HANDLE

THE TASKS ASSIGNED.

(In this column, list project name, location, year, position

held, i.e., Team Leader, Hydrologist, Agricultural

Economist, etc. and exact duties rendered and time

spent on each project.)


33

Note:

i. The CVs for the Key personnel shall be signed by the proposed key personnel

himself and shall be countersigned by the authorized signatory of the firm

submitting the bid.

ii. At present the following Curriculum vita’s required for technical evaluation

should be submitted in the technical proposal

a. Team Leader/Project Manager (1no.)

b. Dy Project Manager (1no.)

c. Site Engineer; Civil (1no.)

iii. Certified copies of documents / testimonials shall be submitted along with each CV in

support of their qualification and experience.

Year Month Day

DATE OF SIGNING: SIGNATURE

No Yes

CERTIFICATE (Please follow exactly the following format. Omission will be seen as non-compliance)

I, the undersigned, certify that to the best of my knowledge and belief, this bio data correctly describes myself, my qualifications, and my experience. I understand that any wilfulmis statement described herein may lead to my disqualification or dismissal, if engaged.

I have been employed by [name of the firm] continuously for the last ( ) months as regular full time staff (indicate yes or no in the followingboxes):

13.

Request For Proposal For Project Management Consultancy (PMC) for Construction of Integrated Township for NMDC at village Niyanar Jagdalpur.

34

FORM TECH-5

GENERAL APPROACH AND METHODOLOGY, WORK AND

STAFFING SCHEDULE

Technical approach, methodology and work plan are key components of the Technical

Proposal. The Consultant is suggested to present their Technical Proposal (not more

than10pages, inclusive of charts and diagrams) divided into the following three chapters:

a) Technical Approach and Methodology, b) Work Plan, and

c) Organization and Staffing,

a) Technical Approach and Methodology: In this chapter Consultant should explain their understanding of the objectives of the assignment, approach to the services,

methodology for carrying out the activities and obtaining the expected output, and the

degree of detail of such output. They should highlight the problems being addressed and

their importance, and explain the technical approach they would adopt to address them.

They should also explain the methodologies they propose to adopt and highlight the

compatibility of those methodologies with the proposed approach.

b) Work Plan: In this chapter they should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including

interim approvals by the Client), and delivery dates of the reports. The proposed work

plan should be consistent with the technical approach and methodology, showing

understanding of the TOR and ability to translate them into a feasible working plan. A

list of the final documents, including reports, drawings, and tables to be delivered as

final output, should be included here.

c) Organization and Staffing: In this chapter they should propose the structure and composition of their team. They should list the main disciplines of the assignment, the

key expert responsible, and proposed technical and support staff.

Request For Proposal For Project Management Consultancy (PMC) for Construction of Integrated Township for NMDC at village Niyanar Jagdalpur.

35

FORM FIN-I

Format for Financial Proposal

(On the letter head of the Bidder)

Having gone through this RFP document and Draft Consultancy Agreement and having

fully understood the scope of work for the Project as set out in this RFP document; we are

pleased to quote the following financial quote for the Assignment:

1. Break Down of Cost

S. No.

Position No of

Positions

Billing Rate per month in Rs.

Tentative

Duration of

Deployment

(Months)

Total

Billing

Amount

(INR)

(1) (2) (3) (4) (5) (6)=(3)*(4)* (5)

In Figure

In Words

I On site Team 1 Team Leader 1 36 2 Dy. Project Manager (Civil) 2 36 3 Site Engineer (civil) 6 36 4 Site Engineer (Electrical) 3 36 5 PHE Engineer 2 36 6 Site Engineer (Mechanical)

for HAVC etc. 2 36

7 Quantity Surveyor & Billing

2 36

8 Lab Technician 1 36 9 Safety Engineer 1 36

10 Document Controller (Computer operator & Auto CAD operator

2 36

A. Total B. Add Lump sum 15% over A for office and site supervision Expenses Minimum Required Staff no. 4 as below for DLP + O&M for 2 years 1 Site Engineer (Civil) 1 24 2 Site Engineer (Mechanical 1 24 3 Site Engineer PHE 1 24 4 Document Controller 1 24 C 5% of A+B Amount= D. Total Billing Amount of Financial proposal = A + B+C, Rs.

Total Billing Amount of Financial proposal in words: lump sum--------------------------------

1. We confirm that the rate quoted above are inclusive of all appl