rfi information session · information session rules 1. this is not an interactive information...

RFI Information Session

RFI Ref No. FHSFURP - CHBAHBU

Request for Information: Framework agreement for Refurbishment,

extension and construction of new facilities at the existing Chris

Hani Baragwanath Academic Hospital (CHBAH) Burns Unit, Soweto

06 AUGUST 2020 @ 10h00

Information Session Rules

1. This is not an interactive Information Session due to large number ofparticipants.

2. Please keep your webcam off and microphones on mute.

3. This Information Session will be recorded.

4. This presentation will be distributed to all registered Tenderers.

5. Any additional queries may be directed to the designated TenderAdministrator (Ms Leah Jiyane).

6. This Information Session is compulsory.

Part 1: Tender Information

Enabled by a generous donation received from the Roy McAlpine Charitable Foundation,the Campus Planning and Development (CPD) Department of the University of theWitwatersrand, Johannesburg, seeks to invite prospective tenderers to participate in atwo (2) stage tender process with the intention of entering into an Agreement for theenvisaged refurbishment, extension and construction of new facilities at the existingChris Hani Baragwanath Academic Hospital (CHBAH) Burns Unit in terms of the NEC4Engineering and Construction Contract (“ECC4”).

The first stage is this Request for Information (RFI). Thereafter, shortlisted tendererswill be invited to respond to a Request for Proposal (RFP).

Only Tenderers who have demonstrated experience in providing similar works; and areable to obtain finance for this project are eligible to have their submissions evaluated.Tenderers must comply with the requirements stated in the procurement documentation.

Tender Objective

Tender Process Flow Diagram

RFI Evaluation Process

and Shortlisting: Prepare

bidders List for the RFP

process

2 week




process

2 week

44




process

2 week

4

Issue of RFP:

To shortlisted Tenderers

Arrange Site Visit

Mid Sep 2020

Issue of RFP:


Arrange Site Visit

Mid Sep 2020

55

Issue of RFP:


Arrange Site Visit

Mid Sep 2020

5

RFP Evaluation Process:

Review of received

Proposals against

predetermined criteria

2 weeks


Review of received

Proposals against


2 weeks

66


Review of received

Proposals against


2 weeks

6

Presentation(s) by further

shortlisted Tenderers:

(Via Webinar – subject to COVID

Restrictions)

2-3 days




Restrictions)

2-3 days

77




Restrictions)

2-3 days

7

Selection and TEAR:

Select successful Tenderer

Compilation of the Tender

Evaluation & Adjudication Report

(TEAR)

2 weeks

Selection and TEAR:




(TEAR)

2 weeks

88

Selection and TEAR:




(TEAR)

2 weeks

8

Issue RFI:

To open market

27 July 2020

Issue RFI:

To open market

27 July 2020

11Issue RFI:

To open market

27 July 2020

1

RFI Closing Date:

Receipt of RFI Submissions

13 August 2020

RFI Closing Date:


13 August 2020

33

RFI Closing Date:


13 August 2020

3

Contract Award:

Procurement office - contract

negotiations and award

(1 Month) to be completed not

later than mid Dec 2020

Contract Award:





99

Contract Award:





9

Information Session:

Compulsory

06 August 2020

Information Session:

Compulsory

06 August 2020

22Information Session:

Compulsory

06 August 2020

2

Conditions of Tender

The conditions of tender are the standard conditions of tender in accordance with thelatest edition of SANS 10845-3 (Construction Procurement) and SANS 10845-4(Expressions of Interest).

Clarifications and Exceptions:

In addition, the Employer reserves the right at any time to:

i. Contact any tenderer during the evaluation process, in order to clarify anyinformation, without informing any other tenderer,

ii. Award only a portion of the tender,

iii. Award portions of the tender to more than one contractor,

iv. Withdraw, defer, suspend or reissue the tender in whole or in part at any time,

v. Share all information and findings with any other higher education entitiesworldwide, provided.

Eligibility Criteria

Only those tenderers who satisfy the following eligibility criteria and who provide therequired evidence in their tender submissions are eligible to have their tendersevaluated:

1. The Tenderer is registered in terms of the Companies Act, 2008 (Act 71 of 2008) orthe Close Corporation Act, 1984 (Act No. 69 of 1984).

2. The Tenderer must have a CIDB contractor grading designation of 7GB or higher.

3. The Tenderer has experience in the construction, renovation, alteration orextension of medium rise buildings of at least 2- 4 floors over the last five (5) yearsand can provide at least three (3) contactable references for such projects eachhaving a value in excess of R25 million, including VAT, completed in the last three(3) years.

4. The Tenderer has a minimum B-BBEE status level 4 and above contributor.

5. The Tenderer undertakes to subcontract a minimum of 30% on aggregate of allpackage orders issued under the framework agreement to EMEs or QSEs whichare at least 51% owned by black people.

Eligibility Criteria Continued

6. Insurance Cover: Tenderer must demonstrate that it has adequate insurance coverto meet the minimum requirements as set out below, or obtain letter of confirmationfrom insurers indicating that they qualify for adequate insurance cover to satisfyminimum requirements.

a) Contractors All Risks (CAR) Insurance

i. Contractor Works Liability minimum requirement is R50 million per claim,with no limit to number of claims, with an annual aggregate of R250million.

ii. Contractor Public Liability minimum requirement is R50 million per claim,with no limit to the number of claims, with an annual aggregate of R250million.

b) Professional Indemnity (PI)

i. Minimum PI cover required is R10 million per claim with no limit to thenumber of claims, with an annual aggregate of R50 million.

c) Product Liability

i. Details of applicable OEM warranty to be provided and ceded to WITS.

Eligibility Criteria Continued

7. Tenderer to demonstrate in a high-level execution plan and strategy, how theTenderer will source local unskilled labour (immediate surrounding communities)and appoint CLO (Community Liaison Officer) within 10km radius from Chris HaniBaragwanath Academic Hospital precinct.

Evaluation Criteria

Description Weighting

Technical 75 points

Capability of contract manager(s) (CV’s) 10.0

Capability of cost controller(s) (CV’s) 5.0

Past experience – Multi-Storey Buildings minimum 2 Storey

Building, completed within the past three (3) years.20

Trade references 5.0

Safety plan 10.0

COVID-19 response 5.0

Quality management systems 10

Project management systems 10

Preference 25 points

B-BBEE Level 10.0

Subcontracting and empowerment strategy 10.0

Local unskilled labour sourcing strategy 5.0

Total 100 points

1. General experience and qualifications,

2. Knowledge of issues which the Tenderer considers pertinent to the types of projects

3. 3 Page CV with the following heading;

• Personal Particulars

• Qualifications

• Name of current Employer

• Overview of work experience

• Outline of recent assignments/experience that is similar to this project

NOTE: Proof of qualifications, certifications and memberships must be attached.

Evaluation Criteria – Contracts Manager

Score General Experience and Qualifications

Knowledge of issues

pertinent to the types of

projects similar to this one

Cannot Score

(Score 0)Tenderer has submitted insufficient information to score the schedule

Poor

(score 40)

Limited experience and qualifications

(2-5 years diploma/ degree in the Build

Environment)

Limited knowledge of issues

pertinent to the project

Satisfactory

(score 70)

Average experience and qualifications


Environment)

Average knowledge of issues


Good

(score 90)

8 - 10 years and tertiary qualifications in

the Built Environment and Professional

Registration

Above average knowledge of

issues pertinent to the project

Excellent

(score 100)

10 years or more experience and

tertiary qualifications in the Built

Environment and Professional

Registration

Best knowledge of issues

pertinent to this project

Evaluation Criteria – Contracts Manager – Cont.

1. General experience and qualifications,

2. Knowledge of issues which the Tenderer considers pertinent to the types of projects

3. Three (3) Page CV with the following heading;

• Personal Particulars

• Qualifications

• Name of current Employer

• Overview of work experience

• Outline of recent assignments/experience that is similar to this project

NOTE: Proof of qualifications, certifications and memberships must be attached.

Evaluation Criteria – Cost Controller

Score General Experience and Qualifications

Knowledge of issues pertinent

to the types of projects similar

to this one

Cannot Score


Poor

(score 40)

Limited experience and qualifications


Environment)

Limited knowledge of issues


Satisfactory

(score 70)

Average experience and qualifications


Environment)

Average knowledge of issues


Good

(score 90)

8 - 10 years and tertiary qualifications

in the Built Environment and

Professional Registration

Above average knowledge of

issues pertinent to the project

Excellent

(score 100)

10 years or more experience and

tertiary qualifications in the Built

Environment and Professional

Registration

Best knowledge of issues

pertinent to this project

Evaluation Criteria – Cost Controller – Cont.

Score Experience in the construction multi-storey buildings

Cannot Score


Poor

(score 40)Constructed at least three (3) buildings, minimum 2 Storey Building,

value of R15M including VAT, completed within the past three (3) years

Satisfactory

(score 70)Constructed at least three (3) buildings, minimum 2 Storey Building,

value of R24M including VAT, completed within the past three (3) years

Good

(score 90)

Constructed at least three (3) buildings consisting of 4 Storeys to the

value of at least R24M including VAT each without lift installation,

completed within the past three (3) years

Excellent

(score 100)

Constructed more than three (3) buildings of consisting of 4 Storeys to

the value of at least R24M including VAT each with lift installation,

completed within the past three (3) years

Evaluation Criteria – Tenderer’s Experience In The Construction

Of Multi-storey Buildings.

Form of Contract

The contracting terms will be in accordance with NEC 4: Engineering and ConstructionContract (ECC4 - 2017) for the design, engineering and construction of the works.

Note on implications of COVID-19 in final appointments:

The implications of COVID-19 will be addressed during the subsequent RFP stage.WITS will issue appropriate assumptions for contractors to addressed in themethodology and to take into consideration when pricing.

List of Returnable Documents

1. Cover letter

2. The proposal must be signed by a duly authorized representative of the Tenderer

3. Completed and signed Tenderer Questionnaire (Annexure)

4. Completed Technical Experience Schedule (Annexure) and supporting references

5. Detailed descriptions of Tenderer’s service offering

6. Completed Schedule of Sub-Contractors (Annexure)

7. Valid copy of Tenderer’s B-BBEE certification

8. Confirmation that the Tenderer or any of its directors/shareholders is not listed on theRegister of Tender Defaulters

9. Completed and signed Declaration of Conflict form (Annexure)

10. Letter of Good standing with the compensation fund or a licensed compensationinsurer

11. Confirmation of the necessary competencies and resources to carry out the work interms of the Construction Regulations, 2003, issued in terms of the OccupationalHealth and Safety Act, 1993

List of Returnable Documents – Cont.

12. Tenderer’s proof of company registration documents.

13. Proof of Tenderer’s CIDB grading

14. Tenderer’s financial information:

a) SARS Tax Compliance Pin

b) VAT registration

c) Banking letter of good standing

d) Financial statements for the preceding two (2) financial years

e) Confirmation of Bank or Insurance Company that the Tenderer will qualify toobtain Performance Security or a bond

f) Share certificates

15. Confirmation of Tenderer’s insurance in accordance with eligibility criteria

16. CV’s of Tenderer’s proposed Contractor Manager(s)

17. CV’s of Tenderer’s proposed Cost Controller(s)

List of Returnable Documents – Cont.

18. Tenderer’s subcontracting and empowerment strategy

19. Tenderer’s local unskilled labour sourcing strategy

20. It is very important to clearly define your strategy on local subcontractors and locallabour.

21. Sample of Tenderer’s health and safety plan for projects similar to works descriptionstated in the eligibility criteria

22. COVID-19 health and safety response plan

23. Information on the Tenderer’s quality management systems

24. Information on the Tenderer’s project management systems

25. When returning tenders, drop box will not be acceptable

26. If submissions are bigger than 20 MB, tenderers should use “We Transfer” forsubmissions

27. Only latest submissions will be accepted.

28. Any document received after 24:00 will be disqualified.

Tender Queries and Submission

Item Information

All tender queries and final submission must be

addressed to:

Ms. Leah Jiyane

Tel: 011-717 9026

To: [email protected]

Cc: [email protected]

Tenderer’s will be required to submit Electronic proposals only through email in strict

accordance with WITS’ Email Tender Submission Protocol &Terms and Conditions

(Annexure).

Closing Date for queries is Friday, 31 July 2020 @ 10:00 - No further queries will be

entertained. If there is any thing, it must be raised as a qualification.

RFI closing date is Thursday 13 August 2020 at 23h59. All late proposals will be rejected.

Part 2: CHBAHBU PROJECT

NOTE: This project is within a live site health care facility. Contractor is to be

mindful of the immediate environment, and be aware that construction is

within a health care facility. Access to site must be clearly demarcated and

strictly controlled.

WITS RESERVE THE RIGHT TO MAKE CHANGES TO THE PROPOSED PLAN AS

ALLOWED FOR BY SITE CONDITIONS

CHBAH– Location and Urban Context

CHBAH ENTRANCEBURNS UNIT

CHRIS HANI BARAGWANATH ACADEMIC HOSPITAL (CHBAH)

PRECINCT

BURNS UNIT– Location within CHBAH Precinct

BURNS UNIT

ARCHITECTURAL DESIGN CONCEPT – Existing Footprint

SITE ANALYSIS - STATUS QUO

BURNS UNITPEDIATRIC WARD

OUT PATIENTS

EXISTING FOOTPRINT

GENERATOR TRANSFORMER IT

STREET BOUNDARY

3 METER STREET BUILDING LINE

ARCHITECTURAL DESIGN CONCEPT – Existing Service Rooms

Building 1

Generator

Building 2

MV/Transformer

Building 3

(unused)

EXISTING SERVICE - TO BE RELOCATED

2 Underground

Diesel Tanks

ARCHITECTURAL DESIGN CONCEPT


PEDIATRIC WARD

NEW PHYSIOTHERAPY

AND

OCCUPATIONAL THERAPY

NEW

THEATRE

NEW

OUT

PATIENTS

NEW ICU WARD

EXISTING BURNS UNIT

NEW

SERVICES

Ground Storey Planning Diagram

ARCHITECTURAL DESIGN CONCEPT

STREET BOUNDARY


RESEARCH &

TRAINING

First Storey Planning Diagram

ARCHITECTURAL DESIGN CONCEPT – Stacking Model

STACKING MODEL - PERSPECTIVE VIEW 1

MAIN ENTRANCE

ARCHITECTURAL DESIGN CONCEPT – Stacking Model – Cont.

STACKING MODEL - PERSPECTIVE VIEW 2

COURTYARD

ARCHITECTURAL DESIGN CONCEPT – Ground Storey Plan

Ground Storey Plan

ARCHITECTURAL DESIGN CONCEPT – First Storey Plan

First Storey Plan

ELECTRICAL – Plant and Services Installation

• The electrical scope of work will be divided into two phases. The first phase is the

relocation of existing electrical equipment from old electricity rooms to new utility

building and the second phase is the installation of Low Voltage Electrical reticulation

at Burns unit.

• All work to comply with SANS 10142 (latest Revision), and installation should be done under supervision of a Master Installation Electrician.

• Contractor to issue Certificate of Compliance on completion of each phase.

ELECTRICAL – Plant and Services Installation – Cont.

Phase 1:

Supply, relocation and installation of Low Voltage and Medium Voltage electrical

Equipment, including the following:

• Relocation of 2 x 1 500 kVA generators

• Modifying and relocation of 3 x 11 kV panels

• Decommissioning and removal of old LV and MV equipment.

• Decommissioning and removal of old underground diesel tanks.

• Supply and installation of 2 x 900 L diesel tanks

• Supply and installation 1 MVA, 11/0.4 kV transformer

• Supply and installation of 400 V LV panel, with 8 feeders.

Supply and installation of Low Voltage Electrical reticulation, from new utility building to

various locations of Burns Unit.

ELECTRICAL – Plant and Services Installation – Cont.

Phase 2:

Supply and installation of Low Voltage Electrical reticulation, from new utility building to

various locations of Burns Unit.

MECHANICAL – Plant and Services Installation Cont.

• Fire protection system, fire signage, fire hose reels and fire extinguishers.

• Fire detection system with smoke detectors and control panel for the new ICU and out-patients.

• Relocate medical gas plant, oxygen and nitrous oxide, and re-route and upgradepiping to cater for the new ICU wards.

• Upgrade vacuum system and reticulation to cater for new ICU units.

• Supply and install new calorifier at new plant room and decommission the old calorifierwith minimal disruption to hot water supply.

• Cold and hot water supply and reticulation to new ICU wards and Out-patients.

• Drainage system for the new ICU wards and Out-patients.

MECHANICAL – Plant and Services Installation – Cont.

• Tap off LP Gas from existing reticulation piping and route new piping to supply the newICU wards.

• Supply and install autoclave (sterilization) for the new theatre.

• Supply and install HVAC System with cooling and heating. Replace old chiller plantwith new and provide new air handling units for the existing Burns Unit, new theatre,ICU and Out-patients. Ducting to be run inside ceiling void. Extractor fans at thetoilets. Disruption of air-conditioning at Burns Unit to be minimal during replacement ofChiller and air-handling unit.

• Supply and install passenger 2 off lifts, one for ICU Units and one for the out-patients

Thank you

Please direct all queries in writing to the Tender Administrator:

Ms. Leah Jiyane

E: [email protected] & [email protected]

T: +27 11 717 9026