revised 5/27/20 board of county commissioners 1, 2020 bocc final agenda.pdf · 2020-05-27 ·...

Revised 5/27/20 Board of County Commissioners Wakulla County, Florida

Agenda Regular Public Meeting Monday, June 1, 2020

@ 5:00 P.M.

Invocation

Pledge of Allegiance

Approval of Agenda (The Chairman and members of the Board will approve and/or modify the official agenda at this time).

Citizens to be Heard (There is a Three (3) minute time limit; non-discussion by Commission; there shall be no debate and no action by the Commission. Citizens will have the opportunity to speak once under the Citizens to be Heard portion of the agenda which will be at the start or end of each meeting).

(To ensure fairness and encourage participation, citizens who would like to speak on any item will need to fill out a speaker’s card and turn in to Ms. Welch prior to the beginning of discussion on that particular item. Citizens are allowed a maximum of 3 minutes to speak.)

Awards and Presentations (Members of the Board will have the opportunity to acknowledge members of the community or commendable efforts at this time. Presentations will be made from individuals concerning issue of importance).

Consent (All items contained herein may be voted on with one motion. Consent items are considered to be routine in nature, are typically non-controversial and do not deviate from past Board direction or policy. However, any Commissioner, the County Administrator, or the County Attorney may withdraw an item from the consent agenda, either in writing prior to the meeting, or at the beginning of the meeting and it shall then be voted on individually. Every effort shall be made to provide such a request to the Chairman at least 24 hours before the meeting). 1. Approval of Minutes from the May 13, 2020 Workshop Regarding Financial Impacts of COVID-

19 (Brent Thurmond, Clerk of Court) 2. Approval of Minutes from the May 18, 2020 Regular Board Meeting (Brent Thurmond, Clerk of Court)

3. Approval of Bills and Vouchers Submitted for May 13, 2020 through May 26, 2020 (Brent Thurmond, Clerk of Court)

4. Request Board Approval to Apply for Change of Zoning on County Property

(Somer Pell, Planning & Community Development Director) 5. Request Board Approval of the Selection Committee Rankings and Approval to Accept and Award

the Contract for RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management, LLC) (Brandy King, Fiscal Operations Director)

6. Request Board Approval of the Resolution Appointing and Re-Appointing Members to Serve on the

Tourist Development Council (Brandy King, Fiscal Operations Director)

7. Request Board Approval to Accept and Award ITB #2019-13 Woolley Park Site Improvements to

North Florida Asphalt, Inc. and Approval of the Agreement (Brandy King, Fiscal Operations Director)

8. Request Board Approval of Administrative Regulation 1.09 Relating to the Designated Receiving

System and Behavioral Health Transportation Plan (Jared Miller, Sheriff, WCSO)

9. Request Board Approval of the Coronavirus Emergency Supplemental Funding (CESF) Grant

Application and Authorize the Chairman to Execute the Certificate of Acceptance (Jared Miller, Sheriff, WCSO)

10. Request Board Approval of a Resolution Relating to Funding Provided Under the Secure Rural Schools and

Community Self-Determination Act and Approve the Equipment Purchases After the 45-Day Public Comment Period (Louis Lamarche, Public Safety Director/Fire Chief)

11. Request Board Approval of the Use of Reserves to a Target Amount and Strategies for Controlling Reserve Balances Due to the Financial Impacts of COVID-19 (Brandy King, Fiscal Operations Director)

15. Request Board Approval of a Letter to Governor Ron DeSantis Requesting the Approval and Allocation of CARES Act Funding to Local Governments Not Directly Funded by the CARES Act for Economic Relief and Stabilization (Sheree T. Keeler, Intergovernmental Affairs and RESTORE Act Director)

Consent Items Pulled for Discussion (Members requesting further information on items placed under “Consent Agenda,” may withdraw those items and place them here, for further discussion). General Business (General Business items are items of a general nature that require Board directions or pertain to Board policy

12. Request Board Approval of a Resolution Declaring a Local State of Emergency Due to Drought Conditions and

Implementing a Burn Ban (Louis Lamarche, Public Safety Direction/Fire Chief)

13. Request Board Approval to Reopen the Wakulla County Public Library at 50% Capacity in Response to COVID-19 (David Edwards, County Administrator)

14. Request Board Approval to Resume the 2020 Association Spring Recreation Programs (Cal Ripken, Babe Ruth, and Girls Softball) in Response to COVID-19 (David Edwards, County Administrator)

Public Hearing(s) (Public Hearings are held as required to receive public comments on matters of special importance or as prescribed by law. For regular Board meetings, public hearings shall be scheduled as the first substantive item on the agenda and heard at the time scheduled for the start of the meeting or as soon thereafter as is possible. Individual speakers are encouraged to adhere to a three (3) minute time limit. The Chairman has the discretion to either extend or reduce time limits, based on the number of speakers)

Planning and Zoning

(Members will be provided with planning and zoning amendment requests five (5) business days prior to the scheduled meeting. To the maximum extent possible, all support information and documentation for P&Z items shall be made available through a variety of means including the County website that will provide the public with the greatest opportunity to review documentation at the date of advertisement pursuant to Resolution No. 04-43. “In accordance with Sec. 24.01 of County Code, for all quasi-judicial proceedings each Commission member must disclose all contact received from interested parties and/or their representatives, lobbyists, or any other third parties concerning any application and any personal investigation or knowledge being relied upon during the consideration of any quasi-judicial planning and zoning matters”.) Commissioner Agenda Items (Items with supporting documentation shall be provided by a Commissioner to the County Administrator three (3) business days prior to the scheduled meeting. Items that are agendaed by Commissioners and fail to gain approval may not be replaced on the agenda by a Commissioner on the non-prevailing side for a period of six (6) months without approval of the Chairman unless there is substantive new information to present). County Attorney (County Attorney items are items of a legal nature that require Board direction or represent general information to Board Members, staff or the public). County Administrator (County Administrator items are items that require Board direction or represent general information to Board Members, staff or the public). Citizens to be Heard (There is a Three (3) minute time limit; non-discussion by Commission; there shall be no debate and no action by the Commission. Citizens will have the opportunity to speak once under the Citizens to be Heard portion of the agenda which will be at the start or end of each meeting).

Discussion Issues by Commissioners (The purpose of this section is for Commissioners to request staff action on various issues, including scheduling of a future agenda item for later Board action, based on the approval of a majority of the Board. No assignments or request for agenda items shall be given to the County Administrator or County Attorney without the express approval of the majority of the Board. The Board shall take no policy action without an agenda item unless such is accomplished through a unanimous vote of the Board. The remarks of each Commissioner during his or her “discussion items” shall adhere to Robert Rules of Order, for proper decorum and civility as enforced by the Chairman.

Adjourn

(Any departure from the order of business set forth in the official agenda shall be made only upon majority vote of the members of the Commission present at the meeting) The next Board of County Commissioners Meeting is scheduled for

Monday, June 15, 2020 at 5:00p.m.

PUBLIC NOTICE

2020 Tentative Schedule All Workshops, Meetings, and Public Hearings are subject to change

All sessions are held in the Commission Chambers, 29 Arran Road, Suite 101, Crawfordville, FL. Workshops are scheduled as needed.

Month

Day Time Meeting Type

June 2020 Monday, 1 5:00P.M. Regular Board Meeting

Monday, 8 7:00P.M. Planning Commission Meeting

Monday, 15 5:00P.M. Regular Board Meeting

July 2020 Wednesday, 8 5:30P.M. Code Enforcement Board Meeting

Monday, 13 TBD 1st FY2020/2021 Budget Development Workshop


Tuesday, 14 7:00P.M. Planning Commission Meeting

August 2020 Monday, 3 5:00P.M. Regular Board Meeting


Monday, 17 TBD 2nd FY2020/2021 Budget Development Workshop


September 2020 Tuesday, 8 5:00P.M. Regular Board Meeting

Wednesday, 9 5:30P.M. Code Enforcement Board Meeting



October 2020 Monday, 5 5:00P.M. Regular Board Meeting



Board of County Commissioners Agenda Request

Date of Meeting: June 1, 2020 Date Submitted: May 22, 2020 To: Honorable Chairman and Members of the Board

From: Brent X. Thurmond, Clerk of Court Subject: Approval of the Minutes from the May 13, 2020 Workshop Regarding the

BOCC’s Financial Impacts of COVID-19 Statement of Issue: This agenda item requests Board approval of the minutes from the May 13, 2020 Workshop Regarding the BOCC’s Financial Impacts of COVID-19. Options: 1. Approve the Minutes of the May 13, 2020 Workshop Regarding the BOCC’s Financial

Impacts of COVID-19. 2. Do Not Approve the Minutes of the May 13, 2020 Workshop Regarding the BOCC’s

Financial Impacts of COVID-19. 3. Board Direction. Recommendation: Option #1 Attachment(s) 1. Draft of Minutes – May 13, 2020 Workshop

Board of County Commissioners Workshop: Discuss the BOCC’s Financial Impacts of COVID-19

Wednesday, May 13, 2020 at 2:00 p.m. The Board of County Commissioners in and for Wakulla County, Florida, met for a scheduled Workshop on Wednesday, May 13, 2020 with Chairman Mike Stewart presiding. Present were Commissioners Ralph Thomas, Randy Merritt, Quincee Messersmith, and Chuck Hess. Also present were County Administrator David Edwards, County Attorney Heather Encinosa, and Deputy Clerk Kelly Sessor. This purpose of this workshop is to discuss the BOCC’s financial impacts of the COVID-19 pandemic and strategies for mitigating loss of revenue in the current fiscal year and FY2020/2021. Chairman Stewart called the meeting to order at 2:00 p.m. David Edwards, County Administrator and Brandy King, Fiscal Operations Director, gave a presentation on the financial impacts of COVID-19 on the Board of County Commissioners. There was discussion among the County Commissioners. There were no citizens that spoke. The workshop adjourned at 2:47 p.m.



From: Brent X. Thurmond, Clerk of Court Subject: Approval of the Minutes from the May 18, 2020 Regular Board Meeting

Statement of Issue: This agenda item requests Board approval of the minutes from the May 18, 2020 Regular Board Meeting. Options: 1. Approve the Minutes of the May 18, 2020 Regular Board Meeting. 2. Do Not Approve the Minutes of the May 18, 2020 Regular Board Meeting. 3. Board Direction. Recommendation: Option #1 Attachment(s) 1. Draft of Minutes – May 18, 2020 Regular Board Meeting

Board of County Commissioners Regular Public Meeting Monday, May 18, 2020

The Board of County Commissioners in and for Wakulla County, Florida met for a Regular Public Meeting on Monday, May 18, 2020 at 5:00 p.m. with Chairman Mike Stewart presiding. Present were Commissioners Ralph Thomas, Randy Merritt, Quincee Messersmith, and Chuck Hess. Also present were County Administrator David Edwards, County Attorney Heather Encinosa, and Deputy Clerk Kelly Sessor. The Invocation and Pledge of Allegiance were provided by Commissioner Thomas. APPROVAL OF AGENDA (CD5:03) Commissioner Merritt moved to approve the agenda; second by Commissioner Hess and the motion passed unanimously, 5/0. CITIZENS TO BE HEARD (CD5:03) Kristina Peeples: Thanks for opening the beaches, but has concerns about the citizens who are out after hours, the speeding along the roadway, and the trash left behind at Shell Point Beach (CD5:05) Ian Tuttle: Has not noticed the excessive loud music on the rivers, but would suggest changing the river to an idle speed limit (CD5:08) John Burke: Would like to thank WCSO and the Board for the job they are doing at the Shell Point Beach and would like to see something done to keep the beaches clean CONSENT AGENDA (CD5:11) Commissioner Merritt moved to approve the consent agenda; second by Commissioner Thomas and the motion passed unanimously, 5/0. 1. Approval of Minutes from the May 4, 2020 Regular Board Meeting Approve – Minutes from the May 4, 2020 Regular Board Meeting 2. Approval of Bills and Vouchers Submitted for April 29, 2020 through May 12, 2020 Approve – Payment of Bills and Vouchers Submitted for April 29, 2020 through May 12, 2020 3. Request Board Approval to Schedule and Advertise a Public Hearing to Consider Adopting an Ordinance Amending Chapter 2, Article VI of the County Code Entitled Purchasing Approve – Schedule and Advertise a Public Hearing to Consider Adopting an Ordinance Amending Chapter 2, Article VI of the County Code Entitled Purchasing

4. Request Board Approval to Purchase a Skid Steer Loader in the Amount of $36,868.00 from Ring Power Corporation and Approve Disposal of County Property Approve – Purchase a Skid Steer Loader in the Amount of $36,868.00 from Ring Power Corporation and Approve Disposal of County Property 5. Request Board Approval of the Northwest Florida Water Management District Grant Agreement Providing $5.72 Million in Funding for Phase III Wastewater Retrofit for Wakulla Gardens, and Approval of the Resolution and Budget Amendment Approve – Northwest Florida Water Management District Grant Agreement Providing $5.72 Million in Funding for Phase III Wastewater Retrofit for Wakulla Gardens, and Approval of the Resolution and Budget Amendment 6. Request Board Approval of a Resolution for the FDOT SCOP Supplemental Agreement No. 001 for Resurfacing and Reconstruction of Harvey Mill Road (CR 374) Approve – Resolution for the FDOT SCOP Supplemental Agreement No. 001 for Resurfacing and Reconstruction of Harvey Mill Road (CR 374) 7. Request Board Approval of a Resolution for the FDOT CIGP Supplemental Agreement No. 001 for Resurfacing of Old Woodville Hwy Approve – Resolution for the FDOT CIGP Supplemental Agreement No. 001 for Resurfacing of Old Woodville Hwy 8. Request Board Approval of the Florida Department of Environmental Protection (FDEP) Petroleum Clean-up Participation Agreement Amendment #1 for Clean-up of Petroleum Containments at the Previous Site of the County Sheriff’s Office Approve – Florida Department of Environmental Protection (FDEP) Petroleum Clean-up Participation Agreement Amendment #1 for Clean-up of Petroleum Containments at the Previous Site of the County Sheriff’s Office 15. Request Board Approval of Projects for the Community Development Block Grant-Mitigation Rebuilt Florida Critical Facility Hardening Program Approve – Projects for the Community Development Block Grant-Mitigation Rebuilt Florida Critical Facility Hardening Program

16. Request Board Approval of the RESTORE Act Otter Creek WWTP Retrofit – Train 1 Project Performance, Milestone and Financial Reports for the Period Ending March 30, 2020, and Approval to Submit the Reports to the US Treasury Approve – RESTORE Act Otter Creek WWTP Retrofit – Train 1 Project Performance, Milestone and Financial Reports for the Period Ending March 30, 2020, and Approval to Submit the Reports to the US Treasury

17. Request Board Approval of the Edward Byrne Memorial Justice Assistance Grant (JAG) Application and Approve the Chairman to Execute the Certificate of Acceptance Approve – Edward Byrne Memorial Justice Assistance Grant (JAG) Application and Approve the Chairman to Execute the Certificate of Acceptance CONSENT ITEMS PULLED FOR DISCUSSION None GENERAL BUSINESS (CD5:11) 9. Request Board Approval of the Economic Development Agreement Between Wakulla County and the Wakulla County Economic Development Council, Inc. and Select Two Appointees to Serve on the Economic Development Coordinator Committee Commissioner Merritt moved to Approve the Economic Development Agreement Between Wakulla County and the Wakulla County Economic Development Council, Inc. and Select Commissioner Messersmith and David Edwards to Serve on the Economic Development Coordinator Committee; second by Commissioner Thomas and the motion passed unanimously, 5/0. (CD5:18) 10. Request Board Direction Relating to Extending the Solid Waste & Fire Services Hardship Deadline Commissioner Merritt moved to Approve to Extend the Solid Waste & Fire Services Hardship Deadline to July 1, 2020; second by Commissioner Hess and the motion passed unanimously, 5/0. PUBLIC HEARING None AWARDS AND PRESENTATIONS (CD5:19) Tim Waddle – Talquin Electric: Water quality concerns update PLANNING AND ZONING (CD5:34) 11. Application for Final Plat FP20-02 Mathers Estates (Mathers, Hamrick, et.al, Applicant; Susan Jones, Agent) Commissioner Merritt moved to Approve to Conduct the final Public Hearing and vote to approve the Application for Final Plat FP20-02, based upon the recommendation of Staff and the findings of fact and conclusions of law made by the Board and any evidence submitted at the Hearing hereon; second by Commissioner Hess and the motion passed unanimously, 5/0.

(CD5:37) 12. Application for Final Plat FP20-03 Meadowlark (Benus Farms, LLC, Applicant; Edwin Brown & Associates/Wade Brown, Agent) Commissioner Merritt moved to Approve to Conduct the final Public Hearing and vote to approve the Application for Final Plat FP20-03, based upon the recommendation of Staff and the findings of fact and conclusions of law made by the Board and any evidence submitted at the Hearing hereon; second by Commissioner Messersmith and the motion passed unanimously, 5/0. (CD5:40) 13. Application for Final Plat FP20-05 Cutchin Town Center (Songbird of Wakulla County, LLC, Applicant; Urban Catalyst Consultants, Agent) Commissioner Merritt moved to Approve to Conduct the final Public Hearing and vote to approve the Application for Final Plat FP20-05, based upon the recommendation of Staff and the findings of fact and conclusions of law made by the Board and any evidence submitted at the Hearing hereon; second by Commissioner Thomas and the motion passed unanimously, 5/0. (CD5:45) 14. Application for Change of Zoning R20-04 (Steve Byrd Construction, Applicant; Edwin Brown & Associates/Wade Brown, Agent) Commissioner Merritt moved to Approve to Conduct the final Public Hearing and adopt the proposed zoning ordinance, amending the official zoning from AG to LDR,, based upon the findings of fact and conclusions of law made by the Board and any evidence submitted at the Hearing hereon; second by Commissioner Thomas and the motion passed unanimously, 5/0. COUNTY ATTORNEY None COUNTY ADMINISTRATOR (CD5:59) Council Moore Road has been complete (CD5:59) Lonnie Raker Road update COMMISSIONER AGENDA ITEMS (CD6:00) Add-On: Request Board Approval for the Chairman to sign and send a letter to Governor DeSantis and the Wakulla County Delegation requesting the re-opening of Vacation Rentals This Item has been tabled (CD6:03) Add-On: Request Board Approval to send the DBPR Guidance as the Board’s plan to allow Vacation Rentals to open Commissioner Thomas moved to Approve to send the DBPR Guidance as the Board’s plan to allow Vacation Rentals to open; second by Commissioner Merritt and the motion passed unanimously, 5/0.

CITIZENS TO BE HEARD (CD6:04) Sarah Hundley: Thank WSCO and the Board for all of their effort on the river concerns; Support Local and State law enforcement officers when it comes to enforcement of ordinances; Would like to establish quiet zones and have signs posted; Adopt amendments to ordinances to actively enforce and collect fines DISCUSSION ISSUES BY COMMISSIONERS (CD6:10) COMMISSIONER MERRITT – CRTPA will have its first meeting by Zoom Tuesday, May 19, 2020 (CD6:11) COMMISSIONER HESS – Noise Ordinance and park closure discussion (CD6:16) COMMISSIONER STEWART – Request Board Approval to bring back an Agenda item for the next Board meeting to consider a Burn Ban for Wakulla County Commissioner Merritt moved to Approve to bring back an Agenda item for the next Board meeting to consider a Burn Ban for Wakulla County; second by Commissioner Hess and the motion passed unanimously, 5/0. (CD6:25) Would like to look at the parking situation at the beaches, especially Mashes Sands Beach; the Board Meeting on June 1, 2020 and June 15, 2020 will be held by Zoom and the July 13, 2020 meeting will be held at the Community Center (CD6:33) COMMISSIONER THOMAS – How the money from the CARES Act is allocated update (CD6:32) There being no further business to come before the Board, Commissioner Merritt made a motion to adjourn; second by Commissioner Thomas and the motion passed unanimously, 5/0. The meeting adjourned at 6:32 p.m.



From: Brent X. Thurmond, Clerk of Court

Subject: Ratification of Payment of the Bills and Vouchers Submitted for May 13, 2020

through May 26, 2020 Statement of Issue: This agenda item requests Board ratification of payment of the bills and vouchers submitted for May 13, 2020 through May 26, 2020. Background: It is the policy of the Board to pre-approve payment of the bills and vouchers prior to the release of funds. Options: 1. Ratify the bills and vouchers submitted for May 13, 2020 through May 26, 2020. 2. Do not ratify the bills and vouchers submitted for May 13, 2020 through May 26, 2020. 3. Board Direction. Recommendation: Option #1 Attachment(s) 1. Statement of the bills and vouchers for May 13, 2020 through May 26, 2020



From: David Edwards, County Administrator

Somer Pell, Planning and Community Development Director Subject:

Request Board Approval to Apply for Change of Zoning on County Property

Statement of Issue: This agenda item requests Board approval to apply for Change of Zoning on County Property located at the southwest corner of the intersection of Crawfordville Highway and Whiddon Lake Road and property located at 73 Whiddon Lake Road (Attachment 1). Background: On May 23, 2019, the County purchased 18.234+/- acres (formerly known as the “Hudson Property”) to accommodate the realignment of Whiddon Lake Road with East Ivan Road. To date, the construction plans for this realignment have been completed and the Board adopted a Resolution committing to construct such improvements. Since that time, the Florida Department of Transportation has agreed to include a traffic signal at that intersection during the construction of the four-lane project on Crawfordville Highway (Attachment 2). Currently, approximately half of the Subject Property is zoned C-2 (General Commercial), while the westernmost half is zoned RR-5 (Rural Residential). To the west and immediately adjacent to the former Hudson Property is also County property, located at 73 Whiddon Lake Road. This property currently contains the Ivan Polling House and is 1 acre in size. Currently, this property is zoned R-1A (Single Family Residential) (Attachment 3). Analysis: The Future Land Use Map (FLUM) designation for both properties is Rural 2, which permits non-residential uses not to exceed a Floor Area Ratio (FAR) of 0.15. The current C-2 and RR-5 zonings on the former Hudson property are consist with the Future Land Use designation; however, the R-1A zoning district on the Ivan Polling House property is not compatible to the Rural 2 Future Land Use designation, nor is the current use consistent with the current zoning. Both parcels would qualify for commercial zoning based on the Future Land Use designation of Rural 2. Considering the realignment of Whiddon Lake Road and the imminent signalization of the intersection, the highest and best use for the former Hudson property is to be entirely zoned for commercial use. Further, the Ivan Polling House property is currently non-conforming. Rezoning of

Agenda Request: Request Board Approval to Apply for Change of Zoning on County Property June 1, 2020 Page 2 this parcel will bring the use of the property into conformance with the zoning and bring the zoning into conformance with the Comprehensive Plan. If the Board approves to apply for the Change of Zoning, an application will be completed, and the review process will begin. Public Hearings will be scheduled before the Planning Commission for recommendation and the Board of County Commissioners for final consideration of approval. Budgetary Impact: The application fee and public notice requirements associated with the Change of Zoning for both parcels is estimated to be approximately $1,100.00. Options: 1. Approve to Apply for Change of Zoning on County Property. 2. Do not Approve to Apply for Change of Zoning on County Property. 3. Board Direction. Recommendation: Option #1. Attachment(s): 1. Site Map 2. Proposed Whiddon Lake Road Realignment 3. Zoning Map




Brandy King, Fiscal Operations Director

Subject: Request Board Approval of the Selection Committee Rankings and Approval

to Accept and Award the Contract for RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management, LLC)

Statement of Issue: This agenda item requests Board approval of the Selection Committee Rankings and approval to accept and award the Contract for RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management LLC). Background: According to the FEMA Public Assistance Program and Policy Guide, in order to receive FEMA disaster assistance funding for administrative costs related to managing the Public Assistance Program and Public Assistance Projects to include disaster recovery program management, disaster grant management, public assistance, disaster damage assessments, reimbursement, eligible cost reconciliation and document management and closeout, a strategy must be established to accomplish the core tasks for accountability. Wakulla County is a coastal community and is vulnerable to natural and manmade disasters including hurricanes, tornadoes, floods, oil spills and hazardous material released. Disasters such as hurricanes can require strategic planning, financial and grants management and compliance with all deadlines to receive reimbursement for projects deemed necessary to allow the community to return to normal as soon as possible. It is in the best interest of the County to enter into a pre-event agreement for an initial term of three (3) years with a firm to provide disaster recovery consulting services in the event of a disaster. On March 19, 2020, staff released RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities soliciting proposals from qualified businesses to provide professional consulting services to assist the County with disaster recovery funding opportunities. These services include funding needs analysis/strategic outreach, funding opportunity research and analysis, application development, grant award support and administrative support. Services will also include working with federal agencies, state agencies, local government and constitutional offices within Wakulla County. Advertisements were placed in the Tallahassee Democrat and Wakulla News on March 19, 2020, along with posting on the Wakulla County website. In addition,

Request Board Approval of the Selection Committee Rankings and Approval to Accept and Award the Contract for RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management, LLC) June1, 2020 Page 2

all vendors listed on the County’s Active Vendor List were notified via e-mail and the Women and Minority Owned Businesses registered with the state were also notified. The proposals were due on April 20, 2020 and oral presentations were heard by the Selection Committee on May 12, 2020. A total of four (4) proposals were received. The Selection Committee consisted of Nannette Watts, Revenue Collections Director; Sheree Keeler, Intergovernmental Affairs Director and RESTORE Act; and Susan Vickers, Assistant Planner in Planning and Community Development. Analysis: Four (4) proposals were received in response to RFP 2020-08. The four (4) proposals are Langton Associates, Inc.; The Integrity Group (Blue Sky Emergency Management, LLC); Integrated Solutions Consulting Corporation; and Goodwyn, Mills and Cawood, Inc. The Selection Committee evaluated the four (4) proposals using a weighted criterion listed in order of importance and ranked the proposals as follows:

Criteria

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l Maximum Points for Criteria 60 60 60 45 45 30 300

Respondent Preliminary Points Assigned

Langton Associates, Inc. 40 48 49 47 43 21 248 The Integrity Group (Blue Sky Emergency Management, LLC) 55 53 50 39 41 30 268 Integrated Solutions Consulting Corporation 49 38 39 32 32 * 190 Goodwyn, Mills and Cawood, Inc. 39 38 32 34 26 * 169

*These respondents were not shortlisted and therefore did not make a presentation. Staff is requesting approval to accept and award the Contract to The Integrity Group (Blue Sky Emergency Management, LLC.

Request Board Approval of the Selection Committee Rankings and Approval to Accept and Award the Contract for RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management, LLC) June1, 2020 Page 3

Budgetary Impact: The budgetary impact for these services will be based on each qualifying event should the Contract be activated. No expenses will be incurred unless the contractual service is activated through a notice to proceed and only if the County determines the disaster recovery consulting services are needed and that FEMA reimbursement for such services is being made available. In addition, the maximum contract sum payable by the County to the Contractor for services performed under this Contract shall not exceed $1,000,000. Options: 1. Approve the Selection Committee Rankings and Approve to Accept and Award a Contract for

RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management, LLC).

2. Do Not Approve the Selection Committee Rankings and Do Not Approve to Accept and Award a Contract for RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities to The Integrity Group (Blue Sky Emergency Management, LLC).

3. Board Direction. Recommendation Option #1 Attachments: 1. Proposed Contract

1

CONTRACT FOR RFP 2020-08 Professional Consulting Services

This Contract executed and entered into this _____ day of ____________ , 2020, between Wakulla County, Florida, (hereinafter the “County”), whose principal address is 3093 Crawfordville Hwy, Crawfordville, Florida 32327, and The Integrity Group (Blue Sky Emergency Management, LLC) whose address is 2120 Killearney Way Tallahassee, FL 32309 (hereinafter the “Contractor”), and states as follows:

WITNESSETH:

WHEREAS, Wakulla County has conducted an extensive competitive procurement process in accordance with local, state and Federal regulations and requirements, requesting proposals for professional services for disaster recovery funding opportunities; and

WHEREAS, after due review of the proposals, the Board of County Commissioners for Wakulla County has selected The Integrity Group (Blue Sky Emergency Management, LLC) to provide Consulting Services; and

WHEREAS, the County wishes to engage the Contractor to perform such work, and Contractor wishes to accept such engagement, under the terms and conditions set forth below.

NOW, THERFORE, in consideration of the premises and mutual covenants and conditions contained in this Agreement and other good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby acknowledged, the parties agree as follows:

I. Incorporation of Documents

The following documents are incorporated by reference into this Contract:

1. Exhibit “A”, Request for Proposal (RFP) and Respondent’s Acknowledgement, RFP 2020-08 Professional Consulting Services for Disaster Recovery Funding Opportunities, date of opening April 20, 2020, and any addendums thereto; and

2. Exhibit “B”, additional Federal Requirements.

All terms within the above referenced documents are in full force and effect and shall be binding upon both parties. Any changes to the Contract shall be by a contract amendment which must be agreed to and fully executed by both parties. The cost of a change, modification, or change order must be allowable, allocable, within the scope of any grant or cooperative agreement, and reasonable for the completion of the scope. A cost or price analysis shall be performed when making contract modifications and amendments.

II. Scope of Work

The Contractor will provide Disaster Recovery Consulting Services, as further outlined in the attached Exhibit “A” (Request for Proposal (RFP) and Respondent’s Acknowledgement). Any changes to the Contract shall be by a contract amendment, which must be agreed to in writing and

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fully executed by both parties.

III. Duration of Contract and Termination of the Contract

The Contract will be valid when fully executed by both parties and dated above. The term of this Contract shall be from the date as set forth at the beginning of this Contract of this Contract and continue for three (3) years. The parties have the option to renew for two (2) additional one (1) year periods upon agreement in writing and execution by both parties and upon advance notice of ninety (90) days. The County may terminate the Contract for convenience at any time by providing thirty (30) calendar days written notice to the Contractor. If terminated, Contractor shall be owed for materials provided and accepted by the County up until the point of termination. The County may terminate this Agreement in whole or part for cause, if the County determines that the performance of the Contractor is not satisfactory, the County shall notify the Contractor of the deficiency in writing with a requirement that the deficiency be corrected within ten (10) days of such notice. Such notice shall provide reasonable specificity to the Contractor of the deficiency that requires correction. If the deficiency is not corrected within such time period, the County may either (1) immediately terminate the Agreement, or (2) take whatever action is deemed appropriate to correct the deficiency. In the event the County chooses to take action and not terminate the Agreement, the Contractor shall, upon demand, promptly reimburse the County for any and all costs and expenses incurred by the County in correcting the deficiency. If the County terminates the Agreement, the County shall notify the Contractor of such termination in writing, with instruction to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. The County reserves the right to unilaterally cancel this Agreement for refusal by the Contractor or any contractor, sub-contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement unless the records are exempt. Upon receipt of a final termination or suspension notice under this Article, the Contractor shall proceed promptly to carry out the actions required in such notice, which may include any or all of the following:

1. Necessary action to terminate or suspend, as the case may be, Project activities and contracts and such other action as may be required or desirable to keep to a minimum the costs upon the basis of which the financing is to computed; and

2. Furnish a statement of the activities and other undertakings the cost of which are otherwise includable as costs under this Agreement. The termination or suspension shall be carried out in conformity with the latest schedule of costs as approved by the County. The closing out of federal financial participation in the services provided shall not constitute a waiver of any claim which the County may otherwise have arising out of this Agreement.

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IV. Mobilization

When a written Notice to Proceed has been received by the Contractor and/or the on-site Contractor Representative, he/she will make all necessary arrangements to mobilize a minimum of 25% of the required resources within 48 hours and 100 % within 7 days of commencement and conduct these contracted services.

V. Method of Payment

The Contractor will be paid for their services provided in accordance with the terms and conditions of this contract and attached Exhibit “A” (Request for Proposal (RFP) and Respondent’s Acknowledgement). The maximum contract sum payable by the County to Contractor for services performed under this Agreement shall not exceed $1,000,000.

VI. Fees under options of renewal

If parties mutually agree to exercise the renewal option there will be no rate increase.

VII. Taxes and Assessments Contractor agrees to pay all sales, use, or other taxes, assessments and other similar charges when due now or in the future, required by any local, state or federal law, including but not limited to such taxes and assessments as may from time to time be imposed by the County in accordance with this Agreement. Contractor further agrees that it shall protect, reimburse and indemnify County from and assume all liability for its tax and assessment obligations under the terms of the Agreement.

The County is exempt from payment of Florida state sales and use taxes. The Contractor shall not be exempted from paying sales tax to its suppliers for materials used to fulfill contractual obligations with the County, nor is the Contractor authorized to use the County's tax exemption number in securing such materials. The Contractor shall be responsible for payment of its own and its share of its employees' payroll, payroll taxes, and benefits with respect to this Agreement.

VIII. Invoice Requirements

The Contractor shall request payment as set forth in attached Exhibit “A” (Request for Proposal (RFP) and Respondent’s Acknowledgement). County shall make payments within thirty (30) days of invoice date.

IX. Waiver of Claims

Contractor’s acceptance of final payment shall constitute a full waiver of any and all claims related to the obligation of payment by it against County arising out of this Contract or otherwise related to the Project, except those previously made in writing and identified by Contractor as unsettled at the time of the final payment. Neither the acceptance of Contractor’s services nor payment by County shall be deemed to be a waiver of any of County's rights against Contractor.

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X. Nondiscrimination

The Contractor warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. Additionally, (As per Executive Order 11246) Contractor may not discriminate against any employee or applicant for employment because of age, race, color, creed, sex, disability or national origin. Contractor agrees to take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their age, race, color, creed, sex, disability or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training including apprenticeship.

XI. Subcontracting

Contractor shall not subcontract any services or work to be provided to County without the prior written approval of the County's Representative. The County reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities of any subcontractors in order to make a determination as to the capability of the subcontractor to perform properly under this Contract. The County's acceptance of a subcontractor shall not be unreasonably withheld. The Contractor is encouraged to seek minority and women business enterprises for participation in subcontracting opportunities. Additionally, any subcontract entered into between the Contractor and subcontractor will need to be approved by the County prior to it being entered into, and said agreement shall incorporate in all required terms in accordance with local, state and Federal regulations.

XII. Indemnification and Hold Harmless

Contractor shall indemnify and hold harmless the County, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct the Contractor and other persons employed or utilized by the Contractor in the performance of this Agreement.

XIII. Insurance (1) Scope. The insurance required shall be written for not less than the following, or greater if

required by law and shall include Employer’s liability with limits as prescribed in this contract: LIMIT

1. Worker’s Compensation 1.) State Statutory 2.) Employer’s Liability $100,000 each accident $500,000 policy aggregate

2. Business Automobile $1,000,000 each occurrence

(A combined single limit)

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3. Commercial General Liability $1,000,000 each occurrence (A combined single limit)

4. Personal and Advertising Injury $250,000

This Section shall be underwritten by insurers having a Best’s Rating of A and Financial Size Category of VIII or higher, or by such other insurers as shall be acceptable to the Company in its sole discretion. In addition, a certificate of the issuance of each such insurance policy shall be delivered to the County prior to the commencement of performance of any Work. Such certificate shall contain an agreement by the insurance company issuing the policy that the policy will not be canceled, terminated or modified without thirty (30) days’ prior written notice to the County. At least two weeks prior to the expiration of the original policy or any renewal thereof, a new certificate of the renewal of such insurance shall be delivered to the County.

XIV. Compliance with Laws

Contractor shall secure any and all permits, licenses and approvals that may be required in order to perform the Work, shall exercise full and complete authority over Contractor’s personnel, shall comply with all workers’ compensation, employer’s liability and all other federal, state, county, and municipal laws, ordinances, rules and regulations required of an employer performing services such as the Work, and shall make all reports and remit all withholdings or other deductions from the compensation paid to Contractor’s personnel as may be required by any federal, state, county, or municipal law, ordinance, rule, or regulation.

XV. Notice

All notices required by this Contract shall be in writing to the representatives listed below: The authorized representative for the County shall be: David Edwards, County Administrator Wakulla County Administration Office 3093 Crawfordville Hwy Crawfordville, FL 32327 Phone: 850-926-0919 ext 702 Email: [email protected] The authorized representative for The Integrity Group (Blue Sky Emergency Management, LLC) shall be: Gary Yates 2120 Killearney Way Tallahassee, FL 32309 (850) 739-3600 [email protected]

mailto:[email protected]

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Courtesy copy to: Brandy King, Director of Fiscal Operations Wakulla County Administration 3093 Crawfordville Hwy Crawfordville, FL 32327 Phone: 850-926-0919 ext711 Email: [email protected] Any party shall have the right, from time to time, to change the address to which notices shall be sent by giving the other party at least five (5) business days’ prior notice of the address change.

XVI. Governing Law & Venue

This Contract shall be governed by and construed in accordance with the laws of the State of Florida, and the parties stipulate that venue shall be in Wakulla County, Florida.

XVII. Public Records

Any record created by either party in accordance with this Contract shall be retained and maintained in accordance with the public records law, Florida Statutes, Chapter 119.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850) 926-0919, [email protected], 3093 Crawfordville Highway, Crawfordville, FL, 32327.

Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must:

1. Keep and maintain public records required by the County to perform the service. 2. Upon request from the County’s custodian of public records, provide the County with a

copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County.

4. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All


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records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

Further, the Contractor agrees to provide the FEMA Administrator or his/her authorized representatives access to records pertaining to work being performed and completed under this Agreement.

XVIII. Audit

The County and/or its designee shall have the right from time to time at its sole expense to audit the compliance by the Contractor with the terms, conditions, obligations, limitations, restrictions, and requirements of this Contract and such right shall extend for a period of three (3) years after termination of this Contract. The Contractor shall maintain accurate and complete financial records of its activities and operations relating to this Agreement in accordance with generally accepted accounting principles. Contractor shall maintain adequate records to justify all charges and costs incurred in performing the services for at least three (3) years after completion of this Agreement. Contractor shall also maintain accurate and complete employment and other records relating to its performance of this Agreement. Contractor agrees that County, or its authorized representatives, the Government Accountability Office, the Comptroller General of the United State, FEMA or any of their duly authorized representatives, shall have access to and the right to examine, audit, excerpt, copy or transcribe any pertinent transaction, activity, or records relating to this Agreement. All financial records, timecards and other employment records, and proprietary data and information shall be kept and maintained by Contractor and made available to the County during the terms of this Agreement and for a period of three (3) years from the date set forth in 2 CFR §200.333. All such materials shall be maintained by Contractor at its principle location provided that if any such material is located outside Wakulla County, then, at County’s option Contractor shall pay County for travel, per diem, and other costs incurred by County to examine, audit, excerpt, copy or transcribe such material at such other location. The County shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal working business hours at the Contractor’s place of business. In the event that an audit is conducted by Contractor specifically regarding this Agreement by any Federal or State auditor, or by any auditor or accountant employed by Contractor, then Contractor shall file a copy of the audit report with the County’s Auditor within thirty (30) days of Contractor’s receipt thereof, unless otherwise provided by applicable Federal or State law. County shall make a reasonable effort to maintain the confidentiality of such audit report(s). Failure on the part of Contractor to comply with the provisions of this Paragraph shall constitute a material breach upon which the County may terminate or suspend this Agreement. County Audit Settlements. If, at any time during or after the term of this Agreement, representatives of the County conduct an audit of Contractor regarding the work performed under this Agreement, and if such audit finds that County’s dollar liability for any such work is less than payments made by County to Contractor, then the difference shall be either repaid by Contractor to County by cash payment upon demand or, at the sole option of County, deducted from any

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amounts due to Contractor from County. If such audit finds that County’s dollar liability for such work is more than the payments made by County to Contractor, then the difference shall be paid to Contractor by cash payment.

XIX. Compliance with Other Federal Standards

1. Clean Air Act. a. The Contractor agrees to comply with all applicable standards, orders or regulations

issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. b. The Contractor agrees to report each violation to the County and understands and

agrees that the County will, in turn, report each violation as required to assure notification to the State of Florida, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

c. The Contractor agrees to include these requirements in each subcontract exceeding

$150,000 financed in whole or in part with Federal assistance provided by FEMA.

2. Federal Water Pollution Control Act. a. The Contractor agrees to comply with all applicable standards, orders or regulations

issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. §1251 et seq. b. The Contractor agrees to report each violation to the County and understands and

agrees that the County will, in turn, report each violation as required to assure notification to the State of Florida, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

c. The Contractor agrees to include these requirements in each subcontract

exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

3. Federal Suspension and Debarment . This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the Contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

a. The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,

subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

b. This certification is a material representation of fact relied upon by the County. If

it is later determined that the Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the State of Florida and the County, the Federal Government may pursue available remedies, including but not limited to suspension and/ or debarment.

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c. The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart

C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered transactions."

4. Lobbying

Byrd Anti-Lobbying Amendment. Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier-to-tier up to the recipient.

5. Compliance with Federal Laws, Regulations and Executive Orders.

This is an acknowledgement that FEMA financial assistance will be used to fund the agreement. The Contractor will comply with all applicable federal laws, regulations, and Executive Orders, including FEMA policies, procedures, and directives.

6. Fraud and False or Fraudulent or Related Acts.

The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractors’ actions pertaining to this agreement.

7. MINORITY / WOMEN’S / LABOR SURPLUS FIRMS PARTICIPATION.

The Contractor must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible, in accordance with 2 C.F.R. §200.321. If subcontracts are to be let, prime contractor will require compliance by all sub-contractors. Prior to contract award, the contractor shall document efforts to utilize M/WBE firms including what firms were solicited as suppliers and/or subcontractors as applicable and submit this information with their bid submittal. Information regarding certified M/WBE firms can be obtained from: Florida Department of Management Services (Office of Supplier Diversity) Florida Department of Transportation Minority Business Development Center in most large cities and Local Government M/DBE programs in many large counties and cities

8. Energy Policy and Conservation Act (43 U.S.C. §6201)

The Contractor shall comply with mandatory standards and policies relating to energy efficiency, stated in the state energy conservation plan issued in compliance with the Energy Policy and

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Conservation Act. (Pub. L. 94-163, 89 Stat. 871) [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995].

9. DHS SEAL, LOGO, AND FLAGS

The Contractor shall not use the Department of Homeland Security (DHS) seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA preapproval.

10. NO OBLIGATION BY FEDERAL GOVERNMENT The Federal Government is not a party to this agreement and is not subject to any obligations or liabilities to the non-Federal entity, Contractor, or any other party pertaining to any matter resulting from the contract.

XX. Procurement of Recovered Materials

Contractor must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

XXI. Assignment

Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County.

XXII. Entire Contract & Waivers This Contract (including all Schedules and Exhibits), as incorporated herein, contains the entire agreement between the parties and supersedes all prior oral or written agreements. Contractor acknowledges that it has not relied upon any statement, representation, prior or contemporaneous written or oral promises, agreements or warranties, except such as are expressed herein. The terms and conditions of this Contract can only be amended in writing upon mutual agreement of the parties and signed by both parties. The waiver by a party of any breach or default in performance shall not be deemed to constitute a waiver of any other or succeeding breach or default. The failure of the County to enforce any of the provisions hereof shall not be construed to be a waiver of the right of the County thereafter to enforce such provisions.

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XXIII. Severability

If any term or condition of this Contract shall be deemed, by a court having appropriate jurisdiction, invalid or unenforceable, the remainder of the terms and conditions of this Contract shall remain in full force and effect. This Contract shall not be more strictly construed against either party hereto by reason of the fact that one party may have drafted or prepared any or all the terms and provisions hereof.

XXIV. Independent Contractor

Contractor enters into this Contract as, and shall continue to be, an independent contractor. All services shall be performed only by Contractor and Contractor’s employees. Under no circumstances shall Contractor or any of Contractor’s employees look to the County as his/her employer, or as partner, agent or principal. Neither Contractor, not any of Contractor’s employees, shall be entitled to any benefits accorded to the County’s employees, including without limitation worker’s compensation, disability insurance, vacation or sick pay. Contractor shall be responsible for providing, at Contractor’s expense, and in Contractor’s name, unemployment, disability, worker’s compensation and other insurance as well as licenses and permits usual and necessary for conducting the services to be provided under this Contract. Contractor warrants that it fully complies with all Federal Executive Orders, statutes and regulations regarding the employment of undocumented workers and others and that all employees performing work under this Agreement meet the citizenship or immigration status requirements set forth in Federal Executive Orders, statutes and regulations. Contractor shall indemnify, defend and hold harmless the County, its officers and employees from and against any sanctions and any other liability which may be assessed against the Contractor in connection with any alleged violation of any Federal statutes or regulations pertaining to the eligibility for employment of any persons performing work hereunder. The employees and agents of each party, shall while on the premises of the other party, comply with all rules and regulations of the premises, including, but not limited to, security requirements.

XXV. Third Party Beneficiaries It is specifically agreed between the parties executing this Contract that it is not intended by any of the provisions of any part of the Contract to create in the public or any member thereof, a third party beneficiary under this Contract, or to authorize anyone not a party to this Contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Contract. XXVI. Vendors on Scrutinized Companies Lists. By executing this Agreement, The Integrity Group (BlueSky Emergency Management, LLC) certifies that it is not: (1) listed on the Scrutinized Companies that Boycott Israel List, created pursuant to section 215.4725, Florida Statutes, (2) engaged in a boycott of Israel, (3) listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes, or (4) engaged in business operations in Cuba or Syria. Pursuant to section 287.135(5), Florida

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Statutes, the County may immediately terminate this Agreement for cause if the Contractor is found to have submitted a false certification as to the above or if the Contractor is placed on the Scrutinized Companies that Boycott Israel List, is engaged in a boycott of Israel, has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, during the term of the Agreement. If the County determines that the Contractor has submitted a false certification, the County will provide written notice to the Contractor. Unless the Contractor demonstrates in writing, within 90 calendar days of receipt of the notice, that the County’s determination of false certification was made in error, the County shall bring a civil action against the Contractor. If the County’s determination is upheld, a civil penalty equal to the greater of $2 million or twice the amount of this Agreement shall be imposed on the Contractor, and the Contractor will be ineligible to bid on any Agreement with a Florida agency or local governmental entity for three years after the date of County’s determination of false certification by Contractor. If federal law ceases to authorize the states to adopt and enforce the contracting prohibition identified in this Section 41, this Section 41 shall be null and void.

XXVII. Representation of Authority to Contractor/Signatory

The individual signing this Contract on behalf of The Integrity Group (Blue Sky Emergency Management, LLC) represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Contract. The signatory represents and warrants to the County that the execution and delivery of this Contract and the performance of The Integrity Group (BlueSky Emergency Management, LLC) obligations hereunder have been duly authorized and that the Agreement is a valid and legal agreement binding on the Contractor and enforceable in accordance with its terms.

IN WITNESS WHEREOF, the parties hereto have made and executed this Contract on

the respective dates under each signature. WAKULLA COUNTY, FLORIDA

_______________________________ _____________________________ Signature Mike Stewart, Chairman

_______________________________ Date: ____/_____/_______ Print Title _______________________________ ATTEST: Print Name

________________________________ Date: ____/_____/_______ Brent Thurmond, Clerk

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Exhibit B

T i t l e VI C lau s es fo r Com pl ian c e w i th N ond i s c r im in at io n R equ i r em en ts

Compliance with Nondiscrimination Requirements

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:

1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts And Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Nondiscrimination Acts And Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts And Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Non-discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

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a. Withholding payments to the contractor under the contract until the contractor complies; and/or

b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.

T i t l e VI L i s t o f P er t in en t N ond i sc r im in a t ion A ct s and A u tho r i t i e s

Title VI List of Pertinent Nondiscrimination Acts and Authorities

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);

• 49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964);

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the

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Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38;

• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

F E DER AL F A IR LA BO R STA N D ARD S A CT ( FE DE RAL M I NI M U M W AGE)

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers.

The [contractor | consultant] has full responsibility to monitor compliance to the referenced statute or regulation. The [contractor | consultant] must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division

O C CU P ATI ON AL S AF ET Y A ND HEA LTH AC T O F 197 0

All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility

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to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.

E-VERIFY

Enrollment and verification requirements.

(1) If the Contractor is not enrolled as a Federal Contractor in E-Verify at time of contract award, the Contractor shall-

a. Enroll. Enroll as a Federal Contractor in the E-Verify Program within thirty (30) calendar days of contract award;

b. Verify all new employees. Within ninety (90) calendar days of enrollment in the E-Verify program, begin to use E-Verify to initiate verification of employment eligibility of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within three (3) business days after the date of hire (but see paragraph (b)(3) of this section); and,

c. Verify employees assigned to the contract. For each employee assigned to the contract, initiate verification within ninety (90) calendar days after date of enrollment or within thirty (30) calendar days of the employee’s assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section.)

(2) If the Contractor is enrolled as a Federal Contractor in E-Verify at time of contract award, the Contractor shall use E-Verify to initiate verification of employment eligibility of

a. All new employees.

i. Enrolled ninety (90) calendar days or more. The Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within three (3) business days after the date of hire (but see paragraph (b)(3) of this section); or

b. Enrolled less than ninety (90) calendar days. Within ninety (90) calendar days after enrollment as a Federal Contractor in E-Verify, the Contractor shall initiate verification of all new hires of the contractor, who are working in the United States, whether or not assigned to the contract, within three (3) business days after the date of hire (but see paragraph (b)(3) of this section; or

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ii. Employees assigned to the contract. For each employee assigned to the contract, the Contractor shall initiate verification within ninety (90) calendar days after date of contract award or within thirty (30) days after assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section.)

(3) If the Contractor is an institution of higher education (as defined at 20 U.S.C. 1001(a)); a State of local government or the government of a Federally recognized Indian tribe, or a surety performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond, the Contractor may choose to verify only employees assigned to the contract, whether existing employees or new hires. The Contractor shall follow the applicable verification requirements of (b)(1) or (b)(2), respectively, except that any requirement for verification of new employees applies only to new employees assigned to the contract.

(4) Option to verify employment eligibility of all employees. The Contractor may elect to verify all existing employees hired after November 6, 2986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), rather than just those employees assigned to the contract. The Contractor shall initiate verification for each existing employee working in the United States who was hired after November 6, 1986 (after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), within one hundred eighty (180) calendar days of-

i. Enrollment in the E-Verify program; or

ii. Notification to E-Verify Operations of the Contractor’s decision to exercise this option, using the contract information provided in the E-Verify program Memorandum of Understanding (MOU)

(5) The Contractor shall comply, for the period of performance of this contract, with the requirements of the E-Verify program MOU.

i. The Department of Homeland Security (DHS) or the Social Security Administration (SSA) may terminate the Contractor’s MOU and deny access to the E-Verify system in accordance with the terms of the MOU. In such case, the Contractor, will be referred to a suspension or debarment official.

ii. During the period between termination of the MOU and a decision by the suspension or debarment official whether to suspend or debar, the contractor is excused from its obligations under paragraph (b) of this clause. If the suspension or debarment official determines not to suspend or debar the Contractor, then the Contractor must reenroll in E-Verify.

iii. Web site. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

http://www.dhs.gov/E-Verify

18

Individuals previously verified. The Contractor is not required by this clause to perform additional employment verification using E-Verify for any employee-

(a) Whose employment eligibility was previously verified by the Contractor through the E-Verify program;

(b) Who has been granted and holds an active U.S. Government security clearance for access to confidential, secret, or top secret information in accordance with the National Industrial Security Program Operating Manual; or

(c) Who has undergone a completed background investigation and been issued credentials pursuant to Homeland Security Presidential Directive (HSPD)-12. Policy for a Common Identification Standard for Federal Employees and Contractors.

Subcontracts. The Contractor shall include the requirements of this clause, including this paragraph € (appropriately modified for identification of the parties in each subcontract that-

(1) Is for-(i) Commercial and noncommercial services (except for commercial services that are part of the purchase of a COTS item (or an item that would be a COTS item, but for minor modifications), performed by the COTS provider, and are normally provided for that COTS item); or

(ii) Construction;

(2) Has a value of more than $3,500; and

(3) Includes work performed in the United States.




Brandy King, Fiscal Operations Director Thomas Herndon, TDC Outreach Coordinator

Subject: Request Board Approval of the Resolution Appointing and Re-Appointing

Members to Serve on the Tourist Development Council Statement of Issue: This agenda item requests Board approval of the Resolution (Attachment #1) appointing and re-appointing members to serve on the Tourist Development Council.

Background: Florida Statutes requires that Tourist Development Council (TDC) members serve staggered terms and members must be approved by resolution of the Board. The TDC shall be comprised of the following:

• Nine members appointed by the Board of County Commissioners. • The Chairman of the Board or any member of the Board designated by the Chairman. • Two members shall be elected municipal officials. • Six members of the Council shall be persons involved in the tourist industry and who have

demonstrated an interest in tourist development, of which members not less than three nor more than four shall be owners or operators of motels, hotels, recreational vehicle parks, or other tourist accommodations in the county, and subject to the tax, and one of which is encouraged to be a representative of the state park system or federal refuge system.

• All members of the Council shall be electors of the County. Currently, the TDC has two vacant positions. Both vacancies are for the elected municipal officials (St. Marks and Sopchoppy). In addition, Ralph Thomas, David Moody, and Cypress Rudloe’s terms expired October 2019. The TDC voted to re-appoint all three members at the September 12, 2019 TDC Meeting; however, it was never brought back to the BOCC for final adoption by Resolution. Analysis: Staff received interest from Don Grimes, Mayor of St. Marks to represent the City of St. Marks on the TDC. Upon approval, this appointment will serve the remaining four-year term expiring on October 1, 2021. In addition, the TDC recommends re-appointing Ralph Thomas, David Moody, and Cypress Rudloe for another four-year term, expiring June 1, 2024.

Request Board Approval of the Resolution Appointing and Re-Appointing Members to Serve on the Tourist Development Council June 1, 2020 Page 2 Budgetary Impact: None. Options: 1. Approve the Resolution Appointing and Re-Appointing Members to Serve on the TDC. 2. Do Not Approve the Resolution Appointing and Re-Appointing Members to Serve on the

TDC. 3. Board Direction. Recommendation: Option #1 Attachments: 1. Proposed Resolution

WAKULLA COUNTY RESOLUTION NO. ____________

A RESOLUTION OF WAKULLA COUNTY, FLORIDA, APPOINTING AND RE-APPOINTING MEMBERS TO THE WAKULLA COUNTY TOURIST DEVELOPMENT COUNCIL; PROVIDING FOR THE TERMS OF EACH MEMBER; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, on August 4, 2003, the Board of County Commissioners adopted a tourist development ordinance to ensure compliance with section 125.0104, Florida Statutes; and

WHEREAS, the Wakulla County Board of County Commissioners (the “Board”) established the Tourist Development Council (“Council”) to advise and make recommendations to the Board with respect to the County’s Tourist Development activities.

WHEREAS, section 125.0104 provides that each council levying the tourist development tax must appoint a council; and

WHEREAS, Wakulla County Ordinance Number 2003-14 provides that members of the council shall serve staggered terms of four (4) years; and

WHEREAS, two (2) council members resigned resulting in vacancies; and

WHEREAS, three members terms have expired; and

WHEREAS, the council members are appointed by resolution of the Board.

NOW, THEREFORE, be it resolved by the Board of County Commissioners of Wakulla County, Florida, that:

SECTION 1. RECITALS. The above recitals are true and correct and are hereby incorporated herein by reference.

SECTION 2. APPOINTMENT AND RE-APPOINTMENT OF COUNCIL MEMBERS. The Board hereby appoints and re-appoints the following person to serve as members of the Council for the following terms:

(1) Don Grimes, representing the City of St. Marks, shall serve the remaining four (4) year term (Expires October 1, 2021).

(2) Ralph Thomas, representing the Board, shall serve another four (4) year term (Expires June 1, 2024).

(3) David Moody, representing St. Marks National Wildlife Refuge, shall serve another four (4) year term (Expires June 1, 2024).

(4) Cypress Rudloe, representing Gulf Specimens Marine Lab, shall serve another four (4) year term (Expires June 1, 2024).

(5) The remaining membership below shall remain in effect:

MEMBER POSITION EXPIRATION OF TERM

Kristin Ebersol Representing Tourist Accommodations-Campground/State Park System. Collects the bed tax

October 2022

Sue Damon Representing a Tourist Related Industry/ Independent Marketing Manager for the Florida Society of Association Executives

October 2023

Greg Diehl Representing Tourist Accommodations- vacation and nightly rentals. Collects the bed tax.

October 2023

Michelle Laxton Representing Tourist Related Industry/Wakulla Springs Lodge

October 2023

Vacant Representative of City of Sopchoppy

SECTION 3. EFFECTIVE DATE. This Resolution shall become effective upon its approval.

PASSED AND ADOPTED by the Board of County Commissioners of Wakulla County, Florida, this 1st day of June 2020.

BOARD OF COUNTY COMMISSIONERS OF WAKULLA COUNTY, FLORIDA

_____________________________________ MIKE STEWART, Chairman

ATTEST: ______________________________ BRENT X. THURMOND, Ex Officio Clerk to the Board APPROVED AS TO FORM ONLY:

_______________________________ HEATHER ENCINOSA County Attorney


Date of Meeting: June 1, 2020 Date Submitted: May 20, 2020

To: Honorable Chairman and Members of the Board


Brandy King, Fiscal Operations Director Subject: Request Board Approval to Accept and Award ITB #2019-13 Woolley Park

Site Improvements to North Florida Asphalt, Inc. and Approval of the Agreement

Statement of Issue: This agenda item requests Board approval to accept and award ITB #2019-13 Woolley Park Site Improvements to North Florida Asphalt, Inc. and approval of the Agreement. Background: On April 16, 2020 staff released ITB # 2020-13 Woolley Park Site Improvements. The scope of this project is to construct new asphalt parking areas, widening of the existing asphalt trail, add fencing, install brick pavers, earthwork, drainage improvements and install a sodded kayak launch area. An advertisement was placed in the Tallahassee Democrat and Wakulla News on April 16, 2020. In addition, all vendors listed on the County’s Active Vendor List and the Women and Minority Owned Businesses listed with the State of Florida were notified via e-mail. Three (3) bids were received on May 19, 2020 at 4:00PM. All bid packages were opened and recorded by staff (Attachment #1). The three (3) responsive and responsible bidders are listed as follows:

Pigott Asphalt and Sitework, LLC

Peavy & Son Construction Co., Inc.

N. Florida Asphalt, Inc.

Total Base Bid $342,936.00 $323,972.00 $237,638.50 Analysis: North Florida Asphalt, Inc., was the lowest, responsible bidder. Staff is recommending approval to accept and award ITB # 2020-13 to North Florida Asphalt, Inc. in the amount of $237,638.50 and approval of the Construction Agreement (Attachment #2).

Request Board Approval to Accept and Award ITB #2019-13 Woolley Park Site Improvements to North Florida Asphalt, Inc. and Approval of the Agreement June 1, 2020 Page 2 Budgetary Impact: The County was awarded an RTP reimbursement grant for $75,000.00 with a $75,000.00 match for this project. In the current fiscal year, the match and an additional $65,000.00 were included in the One Cent Sales Tax – Parks budget. There is available budget capacity in the One Cent Sales Tax – Parks fund to make up the difference between the amount that was budgeted and the actual bid amount. Options: 1. Approve to Accept and Award ITB #2019-13 Woolley Park Site Improvements to North

Florida Asphalt, Inc. and Approve the Agreement. 2. Do Not Approve to Accept and Award ITB #2019-13 Woolley Park Site Improvements to

North Florida Asphalt, Inc. and Do Not Approve the Agreement. 3. Board Direction. Recommendation: Option #1 Attachment(s): 1. Detailed Bid Sheet 2. Construction Agreement

ITEM DESCRIPTION QTY. ITEM UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION

1 Mobilization (10% of max. bid) 1 LS $18,518.00 $18,518.00 $15,000.00 $15,000.00 $20,000.00 $20,000.002 Bonds and Insurance 1 LS $3,650.00 $3,650.00 $5,000.00 $5,000.00 $10,000.00 $10,000.003 Maintenance of Traffic (MOT) 1 LS $1,500.00 $1,500.00 $3,000.00 $3,000.00 $5,000.00 $5,000.004 Construction Stakeout 1 LS $1,500.00 $1,500.00 $2,500.00 $2,500.00 $5,000.00 $5,000.005 As-Built Survey 1 LS $1,500.00 $1,500.00 $2,500.00 $2,500.00 $6,000.00 $6,000.00

$26,668.00 $28,000.00 $46,000.00

6 Clear and Grub (Includes Tree Removal) 1 LS $5,500.00 $5,500.00 $30,000.00 $30,000.00 $7,500.00 $7,500.007 Fence and Gate Demo 1 LS $750.00 $750.00 $1,000.00 $1,000.00 $5,000.00 $5,000.008 Asphalt Demo 105 SY $12.00 $1,260.00 $25.00 $2,625.00 $25.00 $2,625.009 Erosion Control 1 LS $2,500.00 $2,500.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00

10 Silt Fencing 1,860 LF $5.50 $10,230.00 $2.00 $3,720.00 $3.00 $5,580.0011 Floating Turbidity Barrier 55 LF $30.00 $1,650.00 $10.00 $550.00 $50.00 $2,750.0012 Vegetation Transplant 1 LS $9,500.00 $9,500.00 $7,500.00 $7,500.00 $32,000.00 $32,000.0013 Seed and Mulch 5,000 SY $1.15 $5,750.00 $0.70 $3,500.00 $0.50 $2,500.0014 Decorative Fencing 589 LF $38.00 $22,382.00 $50.00 $29,450.00 $50.00 $29,450.0015 Decorative Gate 2 EA $5,500.00 $11,000.00 $2,000.00 $4,000.00 $3,000.00 $6,000.0016 Brick Columns 2 EA $1,900.00 $3,800.00 $2,300.00 $4,600.00 $1,200.00 $2,400.0017 Site Grading (Excavation/Fill) 1 LS $17,500.00 $17,500.00 $25,000.00 $25,000.00 $10,000.00 $10,000.0018 4" Concrete Bench Pads 16 SY $90.00 $1,440.00 $100.00 $1,600.00 $200.00 $3,200.0019 2" SP 9.5 Asphalt (Parking Areas) 160 TN $122.00 $19,520.00 $150.00 $24,000.00 $150.00 $24,000.0020 Optional Base Group 4 (6" Limerock) (Parking Areas) 1,410 SY $9.00 $12,690.00 $15.00 $21,150.00 $25.00 $35,250.0021 12" Stabilized Subgrade (Min. LBR 40) (Parking Areas) 1,410 SY $2.00 $2,820.00 $15.00 $21,150.00 $5.00 $7,050.0022 1.5" SP 9.5 Asphalt (Trail) 180 TN $122.00 $21,960.00 $150.00 $27,000.00 $140.00 $25,200.0023 6" 57 Stone Base (Root Protrusion Areas) 95 SY $15.00 $1,425.00 $25.00 $2,375.00 $69.00 $6,555.0024 12" Stabilized Subgrade (Trail and Root Protrusion Areas) 600 SY $2.00 $1,200.00 $15.00 $9,000.00 $7.00 $4,200.0025 Brick Pavers (Includes Base and Subbase) 40 SY $100.00 $4,000.00 $400.00 $16,000.00 $100.00 $4,000.0026 6" Ribbon Curb 70 LF $22.00 $1,540.00 $40.00 $2,800.00 $100.00 $7,000.0027 Sod 2,000 SY $4.00 $8,000.00 $3.00 $6,000.00 $4.00 $8,000.0028 Concrete Wheel Stops 25 EA $100.00 $2,500.00 $80.00 $2,000.00 $100.00 $2,500.0029 Thermoplastic Striping for ADA Parking 1 LS $2,000.00 $2,000.00 $1,000.00 $1,000.00 $3,000.00 $3,000.0030 Thermoplastic Stop Bars 2.00 EA $600.00 $1,200.00 $300.00 $600.00 $250.00 $500.0031 Parking Area Striping (Painted) 1 LS $1,500.00 $1,500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.0032 Signage 1 LS $250.00 $250.00 $500.00 $500.00 $2,500.00 $2,500.0033 18" HDPE Pipe 100 LF $75.00 $7,500.00 $65.00 $6,500.00 $100.00 $10,000.0034 18" MES 1 EA $2,000.00 $2,000.00 $900.00 $900.00 $1,500.00 $1,500.0035 Water Service for Water Fountain 1 LS $4,000.00 $4,000.00 $1,500.00 $1,500.00 $3,000.00 $3,000.0036 2" PVC Conduit 200 LF $10.00 $2,000.00 $35.00 $7,000.00 $25.00 $5,000.00

$189,367.00 $266,520.00 $265,760.00

$216,035.00 $294,520.00 $311,760.00

$21,603.50 $29,452.00 $31,176.00

$237,638.50 $323,972.00 $342,936.00

CONTINGENCY (10% OF BASE BID)

GRAND TOTAL (BASE BID PLUS CONTINGENCY)

PEAVY & SON CONST.

General Costs

Construction Costs

TOTAL BASE BID

SUBTOTAL

SUBTOTAL

WAKULLA COUNTY

WOOLLEY PARK SITE IMPROVEMENTS

Dewberry Project # 50108936

Bid Date: May 19, 2020

PIGOTT ASPHALTNORTH FL ASPHALT


Date of Meeting: June 1, 2020

Date Submitted: May 13, 2020

To: Honorable Chairman and Members of the Board


Jared Miller, Sheriff, WCSO Subject: Request Board Approval of Administrative Regulation 1.09 Relating to the

Designated Receiving System and Behavioral Health Transportation Plan Statement of Issue: This agenda item requests Board Approval of Administrative Regulation 1.09 relating to the Designated Receiving System and Behavioral Health Transportation Plan. Background: In accordance with Chapter 394, Part I, Florida Statutes (the “Florida Mental Health Act” or the “Baker Act,”) Chapter 397, Florida Statutes, (the “Hal S. Marchman Alcohol and Other Drug Services Act of 1993,”) and specifically sections 394.4573 and 394.462, Florida Statutes, this plan has been developed to organize:

• a centralized system for transportation of persons in need of emergency behavioral health services to an authorized centralized receiving facility; and

• a designated central receiving system to ensure the provision of the “No Wrong Door” model provided in Section 394.4573, Florida Statutes.

The BOCC last approved this plan on May 1, 2017. The plan requires review and approval every three (3) years by the Wakulla County Sheriff’s Office, Wakulla County Board of County Commissioners, and the Big Bend Community Based Care (Substance Abuse and Mental Health Managing Entity). Upon approval, this document will serve as the designated receiving system and transportation plan for Wakulla County. The intent of this plan is:

1. An arrangement centralizing and improving the provision of services for individuals accessing emergency behavioral health services;

2. An acknowledgement and agreement of Apalachee Center as the designated Central Receiving Facility for the purposes of transporting individuals accessing emergency behavioral health services;

3. A specialized transportation system that provides an efficient and humane method of transporting patients to a Central Receiving Facility, as designated herein.

Request Board Approval of Administrative Regulation 1.09 Relating to the Designated Receiving System and Behavioral Health Transportation Plan June 1, 2020 Page 2 Analysis: The current plan was approved on May 1, 2017; and no revisions are being recommended at this time. In the continued best interest of persons in need of public mental healthcare in Wakulla County it is agreed that approval and subsequent renewal of this plan will continue the successful established centralized Baker Act/Marchman Act system in partnership with the Apalachee Center as its designated Central Receiving Facility. This plan will ensure that individuals accessing emergency behavioral health services pursuant (particularly involuntary psychiatric hospitalization) to either the Baker Act or the Marchman Act will obtain immediate access to acute care services and will provide the following community benefits:

1. Provide for a Central Receiving Facility that is consistent with the “No Wrong Door Model,” which consists of a designated central receiving facility that serves as a single entry point for persons with mental health or substance use disorders, or co-occurring disorders.

2. Minimize the amount of time Law Enforcement and Emergency Management Services personnel spend on administrative functions when transporting individuals needing involuntary emergency behavioral health services pursuant to the Baker Act or Marchman Act.

3. Provide the opportunity for jail diversion for individuals where it would be more appropriate than incarceration.

4. Community cost-savings by having a streamlined system of care that minimizes wait times and focuses on getting individuals connected to the appropriate service (Crisis Stabilization or Detox) rather than emergency room services for behavioral health needs.

Wakulla County’s Designated Receiving System shall operate as a central receiving system. The Central Receiving Facility for Wakulla County has been designated as the Apalachee Center by a grant received through the Department of Children and Families. This facility is located at: 2634 Capital Circle NE, Tallahassee FL 32308. Upon the entry of an appropriate order or execution of a certificate for involuntary examination, the Wakulla County Sheriff’s Office (WCSO) shall take into custody and transport all covered individuals, which includes adults and youth under the age of 18 subject to either an involuntary Baker Act or involuntary Marchman Act order, to the Central Receiving Facility where WCSO shall promptly transfer custody of the covered individual to the Central Receiving Facility. Individuals needing medical treatment should be handled according to WCSO policy and transported to the closest medical hospital. WSCO personnel may request assistance from Wakulla County Emergency Medical Services if such assistance is needed for the safety of the officer of the person in custody.

Request Board Approval of Administrative Regulation 1.09 Relating to the Designated Receiving System and Behavioral Health Transportation Plan June 1, 2020 Page 3 The costs of transportation of persons who have been arrested for violations of any State or local laws may be recovered as provided in section 901.35, Florida Statutes. The person responsible for payment for such transportation shall be the person receiving transportation. The County shall seek reimbursement from the following sources in the following order:

(1) From a private or public third-party payor; (2) From the person receiving transportation; (3) From a financial settlement for medical care, treatment, hospitalization, or

transportation payable or accruing to an injured party. WCSO will coordinate between the County and Big Bend Community Based Care to review this plan at least every three (3) years and update as necessary. Budgetary Impact: None. Options: 1. Approve Administrative Regulation 1.09 Relating to the Designated Receiving System and

Behavioral Health Transportation Plan. 2. Do Not Approve Administrative Regulation 1.09 Relating to the Designated Receiving

System and Behavioral Health Transportation Plan. 3. Board Direction.

Recommendation: Option #1 Attachment(s): 1. AR 1.09 Designated Receiving System and Behavioral Health Transportation Plan

AR: 1.09 May 1, 2017 June 1, 2020

Wakulla County Designated Receiving System and Administration Behavioral Health Transportation Plan 2017-2020

DEPARTMENT OF CHILDREN AND FAMILIES SUBSTANCE ABUSE AND MENTAL HEALTH

(NORTHWEST REGION)

Big Bend Community Based Care, Substance Abuse and Mental Health Managing Entity

Wakulla County

Designated Receiving System and

Behavioral Health Transportation Plan

2020 - 2023

ADMINISTRATIVE REGULATION DATE APPROVED:

SUBJECT: DEPARTMENT:

1

WAKULLA COUNTY DESIGNATED RECEIVING SYSTEM AND

BEHAVIORAL HEALTH TRANSPORTATION PLAN

Page

Introduction .................................................................................................................................... 2

Purpose ........................................................................................................................................... 2

Wakulla County’s Designated Receiving System (DRS) ................................................................ 3

Transportation ................................................................................................................................ 3

Medical Treatment ......................................................................................................................... 3

Choice .............................................................................................................................................. 4

System Oversight ............................................................................................................................ 4

Inter-organizational Collaboration ................................................................................................ 5

Updates ........................................................................................................................................... 5

Definitions ....................................................................................................................................... 6

2

Wakulla County Designated Receiving System and Behavioral Health Transportation Plan

Introduction

In accordance with Chapter 394, Part I, Florida Statutes (the “Florida Mental Health Act” or the “Baker Act,”) Chapter 397, Florida Statutes, (the “Hal S. Marchman Alcohol and Other Drug Services Act of 1993,”) and specifically sections 394.4573 and 394.462, Florida Statutes, this plan has been developed to organize:

• a centralized system for transportation of persons in need of emergency behavioral health services to an authorized centralized receiving facility; and

• a designated central receiving system to ensure the provision of the “No Wrong Door” model provided in Section 394.4573, Florida Statutes.

This plan requires approval by the Wakulla County Board of County Commissioners and the Big Bend Community Based Care (Substance Abuse and Mental Health Managing Entity). Upon approval, this document will serve as the designated receiving system and transportation plan for Wakulla County.

The intent of this plan is:

1. An arrangement centralizing and improving the provision of services for individuals accessing emergency behavioral health services;

2. An acknowledgement and agreement of Apalachee Center as the designated Central Receiving Facility for the purposes of transporting individuals accessing emergency behavioral health services;

3. A specialized transportation system that provides an efficient and humane method of transporting patients to a Central Receiving Facility, as designated herein.

Purpose

In the continued best interest of persons in need of public mental healthcare in Wakulla County it is agreed that approval and subsequent renewal of this plan will continue the successful established centralized Baker Act/Marchman Act system in partnership with the Apalachee Center as its designated Central Receiving Facility.. This plan will ensure that individuals accessing emergency behavioral health services pursuant (particularly involuntary psychiatric hospitalization) pursuant to either the Baker Act or the Marchman Act will obtain immediate access to acute care services and will provide the following community benefits:

1. Provide for a Central Receiving Facility that is consistent with the “No Wrong Door Model,” which consists of a designated central receiving facility that serves as a single entry point for persons with mental health or substance use disorders, or co-occurring disorders.

2. Minimize the amount of time Law Enforcement and Emergency Management Services personnel spend on administrative functions when transporting individuals needing involuntary emergency behavioral health services pursuant to the Baker Act or Marchman Act.

3

3. Provide the opportunity for jail diversion for individuals where it would be more appropriate than incarceration.

4. Community cost-savings by having a streamlined system of care that minimizes wait times and focuses on getting individuals connected to the appropriate service (Crisis Stabilization or Detox) rather than emergency room services for behavioral health needs.

Wakulla County’s Designated Receiving System (DRS)

Wakulla County’s Designated Receiving System shall operate as a central receiving system. The Central Receiving Facility for Wakulla County has been designated as the Apalachee Center by a grant received through the Department of Children and Families. This facility is located at: 2634 Capital Circle NE, Tallahassee FL 32308.

The Central Receiving Facility (CRF) will serve as the single point of access within the Central Receiving System (CRS) for all individuals transported under the Baker and Marchman Acts. This single point of entry will support the “No Wrong Door” model as described in s. 394.4573 (2)(b)2 , and will guarantee that individuals with mental illnesses and/or substance abuse issues are brought to the Central Receiving Facility location when they are subject to the Baker or Marchman Act. The Central Receiving Facility shall be capable of assessment, evaluation, and triage or treatment or stabilization of persons with mental health or substance use disorders, or co-occurring disorders. Through the assessment process at the Central Receiving Facility, all individuals will be linked with the appropriate level of care (inpatient and/or outpatient) and to the appropriate service provider that can meet their identified needs. Partners in the Central Receiving System includes inpatient programs at Apalachee Center, Tallahassee Memorial Hospital Behavioral Health, and Capital Regional Medical Center Behavioral Health.

Transportation

Upon the entry of an appropriate order or execution of a certificate for involuntary examination, the Wakulla County Sheriff’s Office (“WCSO”) shall take into custody and transport all covered individuals, which includes adults and youth under the age of 18 subject to either an involuntary Baker Act or involuntary Marchman Act order, to the Central Receiving Facility where WCSO shall promptly transfer custody of the covered individual to the Central Receiving Facility.

Medical Treatment

Individuals needing medical treatment should be handled according to WCSO policy and transported to the closest medical hospital. WSCO personnel may request assistance from Wakulla County Emergency Medical System if such assistance is needed for the safety of the officer or the person in custody.

WCSO shall comply with all applicable state laws and rules to ensure the safety and dignity of all persons in its custody.

4

The costs of transportation of persons who have been arrested for violations of any state or local laws may be recovered as provided in section 901.35, Florida Statutes.

The person responsible for payment for such transportation shall be the person receiving transportation. The County shall seek reimbursement from the following sources in the following order:

(1) From a private or public third-party payor; (2) From the person receiving transportation; (3) From a financial settlement for medical care, treatment, hospitalization, or transportation

payable or accruing to an injured party.

Choice

With Apalachee Center’s designation through a grant award from the Florida Department of Children and Families, Law Enforcement will transport all individuals requiring behavioral health services to a Central Receiving Facility at Apalachee Center. From here Apalachee Center will collaborate with other crisis stabilization units to appropriately place individuals where needs can be met.

System Oversight

The following chart identifies the relationships between the Central Receiving Facility and the inpatient facilities or partner agencies that are participating in the Central Receiving System. The chart includes the Advisory Council which will provide oversight and guidance to the project. The Advisory Council will include representatives from all three receiving facilities (Apalachee Center, Capital Regional Medical Center, and Tallahassee Memorial Healthcare), law enforcement agencies, Big Bend Community Based Care Managing Entity, a Peer Specialist, NAMI, and a Circuit 2 Judiciary representative.

The solid blue line indicates an Apalachee Program and the dotted black line indicates a partner agency or council.

5

Inter-organizational Collaboration

Implementing a Designated Receiving System and Transportation Plan for covered persons in need of emergency behavioral health services requires a significant amount of cooperation, commitment and collaboration from all parties involved. Besides having the strong support of law enforcement and the behavioral health providers, local hospitals have engaged in a public planning process which has strengthened the relationships between all parties participating in the Central Receiving Facility, streamlining efforts for persons in need of emergency behavioral health services. The community support for this plan was evidenced by the letters of support from Tallahassee Memorial Healthcare, Capital Regional Medical Center, Leon County, National Alliance on Mental Illness, Disc Village, Refuge House, the Wakulla County Sheriff’s Office, the Franklin County Sheriff’s Office, the Madison County Sheriff’s Office, Jefferson County, TCC Police, the Counseling Center at TCC, and the Florida Sheriffs Risk Management Fund.

Updates

This plan shall be reviewed by the County and Big Bend Community Based Care at least once every three (3) years and updated as necessary.

TMH Outpatient Services

Primary Care Center

Detox Unit

Advisory Council Tallahassee

Memorial Healthcare

CRMC Partial Hospitalization

Capital Regional Medical Center

PATH CSU/SRT

Eastside Psychiatric Hospital

ACI Outpatient Services DISC Village

CENTRAL RECEIVING

FACILITY

6

DEFINITIONS

Baker Act: The Florida Mental Health Act, Part I of Chapter 394, Florida Statutes.

Marchman Act: The Hal S. Marchman Alcohol and Other Drug Services Act, Chapter 397, Florida Statutes.

Central Receiving Facility: Receiving facility designated by the Department of Children and Families to accept and hold involuntary patients under emergency conditions or for psychiatric evaluation and to provide short-term treatment. The central receiving facility shall be capable of assessment, evaluation, and triage or treatment or stabilization of persons with mental health or substance use disorders, or co-occurring disorders. The Apalachee Center is the current Central Receiving Facility.

Central Receiving System: A system that consists of a designated central receiving facility that serves as a single entry point for persons with mental health or substance use disorders, or co-occurring disorders.

WAKULLA COUNTY BOARD OF COUNTY COMMISSIONERS

DATE: ___________________ BY:__________________________________

Mike Stewart, Chairman ATTEST: BIG BEND COMMUNITY BASED CARE _________________________ BY:___________________________________ BRENT X. THURMOND CLERK TO THE BOARD DATE:_________________________________



From: Sheriff Jared Miller, Sheriff, WCSO

Jan F. Sanders, Finance Director, WCSO Subject: Request Board Approval of the Coronavirus Emergency Supplemental

Funding (CESF) Grant Application and Authorize the Chairman to Execute the Certificate of Acceptance

Statement of Issue: This agenda item requests Board approval of the Coronavirus Emergency Supplemental Funding (CESF) Grant Application and authorize the Chairman to execute the Certificate of Acceptance. Background: The Florida Department of Law Enforcement (FDLE) has received an award from the United States Department of Justice (USDOJ) in the amount of $31,797,466 for the Coronavirus Emergency Supplemental Funding (CESF) Grant. Funds awarded under this grant must be utilized to prevent, prepare for, and respond to coronavirus. Analysis: This grant will allocate $123,312 for FY2020/22 which will allow the WCSO to fund overtime for EOC staff, deputies working crowd control, and staff shortages during the coronavirus. These funds will also be utilized for PPE supplies and laptops for staff to work remotely. The WCSO is requesting Board approval of the Coronavirus Emergency Supplemental Funding (CESF) Application (Attachment #1) and authorization for the Chairman to execute the Certificate of Acceptance once received from FDLE. Budget Analysis: There is no match for this grant. Upon award, the amount funded to WCSO will be $123,312. Options: 1. Approve the Coronavirus Emergency Supplemental Funding (CESF) Application and

Authorize the Chairman to execute the Certificate of Acceptance. 2. Do Not Approve the Coronavirus Emergency Supplemental Funding (CESF) Application

and Do Not Authorize the Chairman to execute the Certificate of Acceptance. 3. Board Direction. Recommendation: Option #1 Attachments: 1. Grant Application




Louis Lamarche, Public Safety Director/Fire Chief Subject: Request Board Approval of a Resolution Relating to Funding Provided Under the

Secure Rural Schools and Community Self-Determination Act and Approve the Equipment Purchases After the 45-Day Public Comment Period

Statement of Issue: This agenda item requests Board approval of a Resolution (Attachment #1) relating to funding provided under the Secure Rural Schools and Community Self-Determination Act and approve the equipment purchases after the 45-day public comment period. Background: The Secure Rural Schools and Community Self-Determination Act of 2000 Title III (Attachment #2) provides funding to rural counties “to reimburse the participating county for search and rescue and other emergency services, including firefighting and law enforcement patrols, that are performed on Federal land…and paid for by the participating county; to cover training costs and equipment purchases directly related to the emergency services”. Currently, the County has $183,683 in SRS Title III funds available for expenditure, which will expire in 2023 at which time any unused funds will be required to be returned to the US Bureau of Land Management. In order to expend these funds, the Act requires that a participating county solicit public comment and submit proposed projects to their local Forest Resource Advisory Committee. Wakulla County Fire Rescue (WCFR) is committed to building its fleet to a safe working status while removing vehicles that have become cost prohibitive to repair. After disposing of 3 units which were costly to maintain and ill-suited to wildland use, WCFR currently has three brush trucks outfitted with skid units designed to combat fires in Wildland (Apalachicola National Forest) and Wildland Urban Interface (WUI) areas. Unit numbers and assignment locations are as follows:

Unit # Location Year Mileage 121 Station 8 (Crawfordville VFD) 2012 8,300 001 Station 3 (Wakulla Station) 2000 130,000 044 Station 9 (Smith Creek VFD) 2004 5,000

Note that the assignment of Unit 044 is critical due to the heavily forested surroundings in Smith Creek, however its remote location greatly increases response time and inhibits availability of the unit to a large portion of the County.

Request Board Approval of a Resolution Relating to Funding Provided Under the Secure Rural Schools and Community Self-Determination Act and Approve the Equipment Purchases After the 45-Day Public Comment Period June 1, 2020 Page 2 With many of the County’s residences located within WUI areas, these homes are increasingly at risk from wildland (forest, grassland/brush) fires. In the first 5 months of 2020, WCFR responded to 34 forest/wildland and brush/grass fire incidents – one of which was a US Forestry Service controlled burn which had escaped containment, and another of which was a large (500+ acres) wildland fire in the Apalachicola National Forest which threatened adjacent homes. Several of these incidents required the participation of all available brush truck units working cooperatively. Additionally, our area is at increased risk of wildland fires due to weather conditions and recent natural disasters. According to the National Ocean and Atmospheric Administration (NOAA) US Seasonal Drought Outlook, our area is likely to see continued drought development throughout this fire season due to the second year in a row of less than normal precipitation. Weather conditions combined with very high available fuel loads due to hurricane Michael are likely to lead to active wildfire seasons potentially for years to come. Analysis: The County has received funding in the amount of $183,683 for the purpose of covering equipment purchases directly related to emergency services performed on or in protection of Federal wildlands. The proposed equipment purchases are for two Ford F350 Brush Trucks complete with emergency lights and sirens, skid units, and radio equipment; and specialized wildland firefighting equipment including handheld radios, PPE, hoses, hand tools, etc. The funds can only be used after a 45-day public comment period to solicit and consider comments from the public regarding the proposed project to be funded, and the proposal shall be submitted to any Resource Advisory Committee (Florida National Forests Resource Advisory Committee) (Attachment #3). The purchase of this equipment will greatly increase the department’s ability to protect Federal lands and adjacent homes during wildland fire events. Therefore, staff also requests approval to purchase the following equipment after the 45-day public comment period and in accordance with the County Procurement Policy: Equipment Description Supplier Qty Cost Total Justification 2020 Ford F-350 Brush Truck (Chassis, Emergency Lights & Siren, Winch, and Conspicuity Striping) (Attachment #4)

Duval Fleet 2 $43,947 $87,894 FSA Contract #FSA19-VEL27.0

Skid Unit (Attachment #5)

Kimtek Corporation

2 $12,800 $25,600 Written Quotes

Radio Equipment (Attachment #6)

Motorola Solutions

2 $5,432.42 $12,864.84 NASPO ValuePoint Contract

Handheld Radios (Attachment #7)

BK Technologies

12 $29,376.97 FL NASPO Contract # 43190000-18-NASPO-ACS-1

Request Board Approval of a Resolution Relating to Funding Provided Under the Secure Rural Schools and Community Self-Determination Act and Approve the Equipment Purchases After the 45-Day Public Comment Period June 1, 2020 Page 3 Wildland Fire Equipment – Complete Kit for Brush Truck (Attachment #8)

Ten-8 Fire Equipment

1 $23,659.45 $23,659.45 Lake Co. Contract #17-0606L

Wakulla County’s Purchasing Policy Section 4.8 provides, ”When any other government agency has competitively bid and awarded any contract for any product or service, Wakulla County may purchase that product or service from the awarded vendor at the awarded price if the original bid specifications and award allow it. Where the public purchasing unit administering a cooperative purchase complies with the requirements of this policy, the County, when participating in such a purchase, shall be deemed to have complied with the provision of this policy.” Procurement staff has verified that all documents required to be compliant with the County Purchasing Policy are current. Budgetary Impact: The total purchase amount of the wildland firefighting equipment is $179,395.26 and will be purchased from SRS Title III County Funds which are set to expire in 2023 and are limited to use for firefighting training, activities, and equipment for forest and other wildlands. Options: 1. Approve the Resolution Relating to Funding Provided Under the Secure Rural Schools and

Community Self-Determination Act and Approve the Equipment Purchases After the 45-Day Public Comment Period.

2. Do Not Approve the Resolution Relating to Funding Provided Under the Secure Rural Schools and Community Self-Determination Act and Do Not Approve the Equipment Purchases After the 45-Day Public Comment Period.

3. Board Direction. Recommendation: Option #1 Attachments: 1. Resolution 2. USC Chapter 90, Subchapter III: County Funds 3. Letter to Florida National Forests Resource Advisory Committee 4. Duval Fleet Quote for Ford F350 Brush Truck 5. Kimtek Corporation Quote for FIRELITE Transport Deluxe Skid Unit 6. Motorola Solutions Quote for Truck-Mounted Radio Equipment 7. BK Technologies Quote for Handheld Radios 8. Ten-8 Fire Equipment Quote for Brush Truck

1

RESOLUTION NO. _________

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF WAKULLA COUNTY, FLORIDA RELATING TO FUNDING PROVIDED UNDER THE SECURE RURAL SCHOOLS AND COMMUNITY SELF-DETERMINATION ACT; PROVIDING FINDINGS; DETERMINING A PROPOSED COUNTY PROJECT FOR PROPOSED USE OF FUNDS ALLOCATED TO WAKULLA COUNTY THROUGH THE SECURE RURAL SCHOOLS AND COMMUNITY SELF-DETERMINATION ACT; PROVIDING FOR A 45-DAY PUBLIC COMMENT PERIOD ON THE PROPOSED PROJECT; DIRECTING PUBLICATION OF THE PROPOSED PROJECT AND PUBLIC COMMENT PERIOD; AUTHORIZING THE SUBMISSION OF A PROPOSAL; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, The Board of County Commissioners of Wakulla County, Florida has received Federal funds under section 7112 of the Secure Rural Schools and Community Self-Determination Act of 2000; and

WHEREAS, those funds were received for the purpose of covering equipment purchases directly related to emergency services performed on or in protection of Federal wildlands; and

WHEREAS, the funds shall only be used after a 45-day public comment period at the beginning of which the participating county shall publish in any publications of local record a proposal that describes the proposed use of the county funds and shall submit the proposal to any Resource Advisory Committee established under section 7125 of the Act; and

WHEREAS, the Wakulla County Fire Rescue Department has need of wildland fire fighting apparatus for the protection of the Apalachicola National Forest as well as homes within the Wildland Urban Interface areas bordering the forest:

NOW, THEREFORE, The Board of County Commissioners hereby resolves as follows:

SECTION 1. FINDINGS. The above findings are true and correct and are hereby incorporated herein by reference.

SECTION 2. PROPOSED PROJECT.

(A) Wakulla County has obtained funding through Title III of the Secure Rural Schools and Community Self-Determination Act of 2000 (the “Act”). The Act provides funding to rural counties “to reimburse the participating county for search and rescue and other emergency services, including firefighting and law enforcement patrols, that are performed on Federal land…and paid for by the participating county; to cover training costs and equipment purchases directly related to the emergency services.”

(B) Wakulla County has determined a need for additional wildland firefighting apparatus and identified the following proposed project (the “Project”) to be acquired with

2

available funding under the Act: Two (2) Ford F350 Brush Trucks complete with emergency lights and sirens, skid units, and radio equipment; and specialized wildland firefighting equipment including handheld radios, PPE, hoses, hand tools, etc. in the amount of $179,395.26.

SECTION 3. PUBLIC COMMENT PERIOD.

(A) In accordance with the Act, Wakulla County hereby calls for a 45-day public comment period to solicit and consider comments from the citizens of Wakulla County regarding the proposed Project to the funded by the Act.

(B) The County Administrator shall publish once in a newspaper of general circulation in the County a proposal for proposed Project and shall solicit comment from the public on use of funding under the Act to acquire the Project.

SECTION 4. PROJECT PROPOSAL. In accordance with the requirements of the Act, the County Administrator shall submit the Project proposal to Florida National Forests Resource Advisory Committee. SECTION 5. EFFECTIVE DATE. This resolution shall be effective immediately upon its passage and adoption.

PASSED AND ADOPTED, on this the ______ day of _________________, 2020

WAKULLA COUNTY BOARD OF COUNTY COMMISSIONERS

__________________________________

Mike Stewart, Chairman

ATTEST:

________________________________

Brent X. Thurmond, Ex-Officio Clerk

APPROVED AS TO FORM:

___________________________________

Heather Encinosa, County Attorney

16 USC CHAPTER 90, SUBCHAPTER III: COUNTY FUNDS

From Title 16—CONSERVATIONCHAPTER 90—SECURE RURAL SCHOOLS AND COMMUNITY SELF-DETERMINATION

SUBCHAPTER III—COUNTY FUNDS

§7141. DefinitionsIn this subchapter:(1) County funds

The term "county funds" means all funds an eligible county elects under section 7112(d) of this title to reserve forexpenditure in accordance with this subchapter.(2) Participating county

The term "participating county" means an eligible county that elects under section 7112(d) of this title to expend aportion of the Federal funds received under section 7112 of this title in accordance with this subchapter.

(Pub. L. 106–393, title III, §301, as added Pub. L. 110–343, div. C, title VI, §601(a), Oct. 3, 2008, 122 Stat. 3909.)

P�� P��A prior section 301 of Pub. L. 106–393 was set out in a note under section 500 of this title prior to repeal by

Pub. L. 110–343, div. C, title VI, §601(a), Oct. 3, 2008, 122 Stat. 3893.

§7142. Use(a) Authorized uses

A participating county, including any applicable agencies of the participating county, shall use county funds, inaccordance with this subchapter, only—

(1) to carry out activities under the Firewise Communities program to provide to homeowners in fire-sensitiveecosystems education on, and assistance with implementing, techniques in home siting, home construction, andhome landscaping that can increase the protection of people and property from wildfires;

(2) to reimburse the participating county for search and rescue and other emergency services, includingfirefighting and law enforcement patrols, that are—

(A) performed on Federal land after the date on which the use was approved under subsection (b); and(B) paid for by the participating county;

(3) to cover training costs and equipment purchases directly related to the emergency services described inparagraph (2); and

(4) to develop and carry out community wildfire protection plans in coordination with the appropriate Secretaryconcerned.

(b) ProposalsA participating county shall use county funds for a use described in subsection (a) only after a 45-day public

comment period, at the beginning of which the participating county shall—(1) publish in any publications of local record a proposal that describes the proposed use of the county funds; and(2) submit the proposal to any resource advisory committee established under section 7125 of this title for the

participating county.(Pub. L. 106–393, title III, §302, as added Pub. L. 110–343, div. C, title VI, §601(a), Oct. 3, 2008, 122 Stat. 3909;amended Pub. L. 112–141, div. F, title I, §100101(a)(9), July 6, 2012, 126 Stat. 906; Pub. L. 115–141, div. O, title IV,§402, Mar. 23, 2018, 132 Stat. 1079.)



A��

https://uscode.house.gov/statviewer.htm?volume=122&page=3909






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2018—Subsec. (a)(2). Pub. L. 115–141, §402(1), inserted "and law enforcement patrols" after "includingfirefighting" in introductory provisions and struck out "and" at end of subpar. (B).

Subsec. (a)(3). Pub. L. 115–141, §402(4), added par. (3). Former par. (3) redesignated (4).Pub. L. 115–141, §402(2), inserted "and carry out" after "develop".Subsec. (a)(4). Pub. L. 115–141, §402(3), redesignated par. (3) as (4).2012—Subsec. (a)(2)(A). Pub. L. 112–141 inserted "and" at end.

§7143. Certification(a) In general

Not later than February 1 of the year after the year in which any county funds were expended by a participatingcounty, the appropriate official of the participating county shall submit to the Secretary concerned a certification that thecounty funds expended in the applicable year have been used for the uses authorized under section 7142(a) of thistitle, including a description of the amounts expended and the uses for which the amounts were expended.(b) Review

The Secretary concerned shall review the certifications submitted under subsection (a) as the Secretary concerneddetermines to be appropriate.(Pub. L. 106–393, title III, §303, as added Pub. L. 110–343, div. C, title VI, §601(a), Oct. 3, 2008, 122 Stat. 3910.)



§7144. Termination of authority(a) In general

The authority to initiate projects under this subchapter terminates on September 30, 2022.(b) Availability

Any county funds not obligated by September 30, 2023, shall be returned to the Treasury of the United States.(Pub. L. 106–393, title III, §304, as added Pub. L. 110–343, div. C, title VI, §601(a), Oct. 3, 2008, 122 Stat. 3910;amended Pub. L. 112–141, div. F, title I, §100101(a)(2), (10), July 6, 2012, 126 Stat. 905, 906; Pub. L. 113–40, §10(a)(3), Oct. 2, 2013, 127 Stat. 545; Pub. L. 114–10, title V, §524(d), Apr. 16, 2015, 129 Stat. 180; Pub. L. 115–141, div. O,title IV, §401(c), Mar. 23, 2018, 132 Stat. 1079; Pub. L. 116–94, div. I, title III, §301(c), Dec. 20, 2019, 133 Stat. 3021.)

A��2019—Subsec. (a). Pub. L. 116–94, §301(c)(1), substituted "2022" for "2020".Subsec. (b). Pub. L. 116–94, §301(c)(2), substituted "2023" for "2021".2018—Subsec. (a). Pub. L. 115–141, §401(c)(1), substituted "2020" for "2017".Subsec. (b). Pub. L. 115–141, §401(c)(2), substituted "2021" for "2018".2015—Subsec. (a). Pub. L. 114–10, §524(d)(1), substituted "2017" for "2013".Subsec. (b). Pub. L. 114–10, §524(d)(2), substituted "2018" for "2014".2013—Subsec. (a). Pub. L. 113–40, §10(a)(3)(A), substituted "2013" for "2012".Subsec. (b). Pub. L. 113–40, §10(a)(3)(B), substituted "2014" for "2013".2012—Subsec. (a). Pub. L. 112–141, §100101(a)(2), substituted "2012" for "2011".Subsec. (b). Pub. L. 112–141, §100101(a)(10), substituted "2013" for "2012".










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Administration Post Office Box 1263 Crawfordville, FL 32326 (850) 926-0919 x 707 (850) 926-0940 FAX

June 1, 2020 National Forests in Florida Resource Advisory Committee Chalonda Jasper, Partnership Coordinator 325 John Knox Rd., Suite F-100 Tallahassee, FL 32303 Ref: Proposal by Wakulla County, Florida to utilize SRS Title III Funds for the purchase of wildland firefighting equipment to be used for emergency services on Federal land. Ms. Jasper, Pursuant to your direction regarding the RAC notification process for the expenditure of SRS Title III funds, please find our attached proposal. I have included a copy of the board meeting agenda item from our Fire Rescue Department demonstrating justification for the project, as well as meeting minutes and a Resolution by the Board of County Commissioners approving the project. I believe you will find that the project falls within the Authorized Uses outlined in section 7142(a) of the Title, and that we are observing the Proposal requirements set forth in paragraph (b). I understand that the committee is not seated at this time and I appreciate your help in securing pro forma approval of the project in their stead. Please confirm receipt of our proposal and verify that you will submit the project to the full committee when they are reinstated. Sincerely, ___________________________ David Edwards County Administrator ATTACHMENTS:

Printed: 5/18/20 www.duvalfleet.com WAKULLA FIRE.xlsx

Prepared for: Contract Holder DATE:WAKULLA FIRE DUVAL FLEET 5/18/20

BRANDON ALYEA Bambi Darr850-354-3211 (Work) 904-381-6596 [email protected] (Fax) 904-387-6816

[email protected] Waterside Dr. Jax, FL 32210PLEASE CONFIRM RECEIPT OF QUOTE VIA EMAIL

Labor Code Price0 ITEM 205 2020 FORD F-350 1 TON XL SUPER DUTY SUPER CAB DRW 4X4 (X3D) 30,599.00$ 0 996 6.2L V8 GAS ENGINE NC0 44G 10-SPEED AUTOMATIC TRANSMISSION NC0 164 164" WHEELBASE 8' BED (LONG BED) NC0 90L POWER WINDOWS & DOOR LOCKS NC0 X3L 3.73 LIMITED SLIP NC0 512 SPARE TIRE, WHEEL & JACK 294.00$ 0 18B CAB STEPS- BLACK PLATFORM RUNNING BOARDS NC0 76C BACKUP ALARM 139.00$ 0 872 BACKUP CAMERA 414.00$ 0 41P SKID PLATES 99.00$ 0 67H HEAVY SERVICE FRONT SUSPENSION PACKAGE (RECOMMENDED WITH WINCH) 124.00$ 0 534 TOW PACKAGE ASSEMBLY- Includes Hitch, Trailer circuit, wiring and Towing Hardware (Specify 2 or 2 5/16” Ball) 1,129.00$ 0 TINT 4D TINT ALL WINDOWS 385.00$ 0 WINCH 12KW 12000# WARN WINCH WITH REMOTE, REQ. WGG.WP TO INCLUDE WINCH MOUNTING PLATE 1,676.00$ 0 WGG WP WESTIN WRAP AROUND GRILL GUARD WITH WINCH PLATE 1,395.00$ 8 WPLB-LED WHELEN PREMIUM ALL LED DUAL LIGHTBAR- 54" WHELEN LEGACY DUO LIGHTBAR (RED/WHITE) 2,708.00$ 0 WHELEN 100W SPEAKER INCL0 UPGRADE TO WHELEN CARBIDE REMOTE SIREN & CONTROLLER CENTER (CCSRNT4) 612.00$ 6 M4 (6) WHELEN M4 (RED) 816.00$ 0 2- FRONT FENDER WELL INCL0 2- REAR FENDER WELL INCL0 2- REAR TAILGATE INCL4 WION (4) WHELEN IONS ON FRONT WINCH BUMPER (RED) 372.00$ 0 2- FRONT OF BUMPER INCL0 2- SIDE OF BUMPER INCL3 W-VERTEX (4) WHELEN LED CORNER LIGHTS (WHITE) 291.00$ 0 2- PLACED IN TAIL LAMPS INCL0 2- FRONT INCL0 GOLIGHT (1) BLACK GO LIGHT ROOF MOUNTED IN THE CENTER OF THE CAB 695.00$ 0 GRAPHICS GRAPHICS PER WAKULLA FIRE RESCUE SPECS- NO CHEVRON ON BACK 499.00$ 0 CREDIT CREDIT LABOR FOR FULL LIGHT PACKAGE (400.00)$ 00 PQ EXTERIOR: RACE RED NC0 AS INTERIOR: GRAY VINYL NC0 VINYL FLOOR NC021 LABOR Total labor hours per spec. Includes wire, loom, connectors, PDI and shop supplies: $100 2,100.00$

VENDOR COMMENTS

UNIT COST 43,947.00$

TOTAL QUANTITY 2 TOTAL PURCHASE 87,894.00$

WAKULLA FIRE

I appreciate your interest and the opportunity to quote. Prices are published by the Florida Sheriff's Association/ Florida Association of Counties & Florida Fire Chiefs' Association Automotive Contract #FSA19-VEL27.0 chassis / FSA19-VEH17.0. (www.flsheriffs.org) If you have any questions regarding this quote please call! Vehicle will be ordered white exterior unless specified on purchase order.

Equipment

PLEASE CLEARLY NOTATE ON YOUR PURCHASE ORDER WHERE DUVAL FORD IS TO SHIP YOUR VEHICLE, HOW THE VEHICLE IS TO BE TITLED, AND WHERE THE INVOICE IS TO BE MAILED.

KIMTEK CORPORATION QUOTE"HOME OF THE AFFORDABLE SKID UNIT!"

326 INDUSTRIAL PARK LANE DATE: December 12, 2019

ORLEANS, VT 05860 QUOTE #: WC-121219

Phone 1-888-546-8358 Fax 1-802-754-2300 FOR: FIRELITE Transport

FDHP-303-200-9

Quote To:

Brandon Alyea

Battalion Chief

Wakulla County Fire Rescue

Crawfordville FL 32327

Build lead time is 4-6 weeks from date of PO

AMOUNT

10,900.00$

1- Add rear attack line tray (dead lay) to hold approx. 150' of 1-1/2" line length of the unit. 1,095.00

One long tool holder box length of the skid unit with doors opening to the side of

the unit (off pass. side) for easy access with approx. dimensions 18" W x 94" L x 12" H

995.00

(190.00)

TOTAL 12,800.00$

Make all checks payable to KIMTEK CORPORATION

If you have any questions concerning this quote, contact:

Kimball Johnson, President 1-888-546-8358 or email [email protected]

A Finance Charge of 1.5% (18 Annum) Will Be Charged To Invoice Past Due 30 Days.

Prices subject to change without notice. All quotes good for up to 30 days.

*Less returning customer discount

Bottom / Includes four mounting plates / all stainless steel piping and brass 1/4 turn valves

DESCRIPTION

1- FIRELITE Transport Deluxe Skid Unit FDHP-303-200/ Davey Pump 9 HP Electric Start*

Hannay Electric 4000 Reel with 100' of 3/4" or 50' of 1" Boostlite Hose/ Hose Storage Area

w. Tailgate/ 200 Gallon Baffled Tank w/ Integrated 5 Gallon Foam Cell/ Water & Foam Tank

Sight Gauges/ Scotty Through the Pump Class A Foam System/ Reinforced Skid Plate

Mercedes Draftlite Kit: includes hose, foot valve with strainer and hand primer /*Man. backup

1- Crating & Shipping

Liftgate service $65, call prior to delivery $25, etc.

Please add these charges to your budget as you see fit.

For any additional services, please call for a quote.

Shipping charges quoted do not include accessorial charges such as but not limited to:

THANK YOU FOR YOUR BUSINESS!

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Quote Number: QU0000505950Effective: 14 MAY 2020Effective To: 13 JUL 2020

Bill-To: Ultimate Destination:WAKULLA COUNTY BOARD OF COUNTYCOMMISSIONERS

WAKULLA COUNTY BOARD OF COUNTYCOMMISSIONERS

15 OAK ST 338 TRICE LN

CRAWFORDVILLE, FL 32326 CRAWFORDVILLE, FL 32327

United States United States

Attention: Sales Contact:Name: Andy Bowman Name: Tyler MeadowsEmail: [email protected] Email: [email protected]

Phone: +850-491-9951

Contract Number: NASPO ValuePointFreight terms: FOB DestinationPayment terms: Net 30 Due

Item Quantity Nomenclature Description Your price Extended Price

1 2 M37TXS9PW1AN APX8500 ALL BAND HP MOBILE $4,102.60 $8,205.20

1a 2 G48BB ENH: CONVENTIONAL OPERATION $584.00 $1,168.00

1b 2 W432AG ADD: AUXILARY SPKR 13W (3.2OHM) $52.20 $104.40

1c 2 GA01517AA DEL: NO J600 ADAPTER CABLENEEDED

- -

1d 2 GA00235AA ADD: NO GPS ANTENNA NEEDED - -

1e 2 GA01513AA ADD: ALL BAND MOBILE ANTENNA(7/8/V/U)

$69.35 $138.70

1f 2 G241AW ENH: SOFTWARE ASTRO READY(ANALOG) APX

- -

1g 2 G442AJ ADD: O5 CONTROL HEAD $315.36 $630.72

1h 2 G444AH ADD: APX CONTROL HEADSOFTWARE

- -

1i 2 GA00092AS ADD: APX DUAL-CONTRL HDHARDWARE

$416.10 $832.20

1j 2 W22BB ADD: STD PALM MICROPHONE APEX $52.56 $105.12

1k 2 GA01606AA ADD: NO GPS/WI-FI ANTENNANEEDED

- -

1l 2 G78AT ADD: 3Y ESSENTIAL SERVICE $168.00 $336.00

1m 2 G610AC ADD: REMOTE MOUNT CBL 30 FEET $18.25 $36.50

2 1308 SVC03SVC0123D SUBSCRIBER INSTALL - SVCRLOCATION

$1.00 $1,308.00

Total Quote in USD $12,864.84

PO Issued to Motorola Solutions Inc. must:>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted>Have a PO Number/Contract Number & Date>Identify "Motorola Solutions Inc." as the Vendor>Have Payment Terms or Contract Number>Be issued in the Legal Entity's Name>Include a Bill-To Address with a Contact Name and Phone Number>Include a Ship-To Address with a Contact Name and Phone Number>Include an Ultimate Address (only if different than the Ship-To)>Be Greater than or Equal to the Value of the Order

>Be in a Non-Editable Format>Identify Tax Exemption Status (where applicable)>Include a Signature (as Required)

BK Technologies (a RELM Wireless Company)

7100 Technology Drive West MelbourneFL, 32904

United States www.bktechnologies.com

318 Trice LaneCrawfordville, FL 32327

Ship To

Wakulla County Fire RescueShip To Name

318 Trice LaneCrawfordville, FL 32327

Bill To

Wakulla County Fire RescueBill To Name

___________________________________________________________________________________________________

FEDEX - BK paidShipping Payment

8/31/2020Expiration Date

Other:Type of ContractName

5/15/2020Created Date

00007131Quote Number

[email protected]

(850) 745-8698Phone

Batallion ChiefTitle

Andy BowmanContact Name

PREPARED FOR:

[email protected]

Regional Sales ManagerTitle

Kent BickelPrepared By

PREPARED BY:

PORTABLE PRICE QUOTE

Product Product Description Quantity List PriceSalesPrice(Unit)

Total Price

KNG2-P150136-174 MHz, 5000 channels, 6 Watt, P25 Digital/Analog Portable Bluetooth/GPS capable, includes KAA0400 belt clip

12.00 $2,995.00 $1,925.79 $23,109.48

KAA0810G2 Antenna, VHF, 136-174MHz, SMA, KNG-P150 12.00 $30.00 $19.29 $231.48

KAA0101 Li-Ion-Ion Battery 3600 mAH 12.00 $225.00 $144.68 $1,736.16

KAA0120 "AA" Clam Shell Battery Case Orange 12.00 $65.00 $41.80 $501.60

KAA0300P Charger, Desktop Single KNG-Pxxx 12.00 $100.00 $64.30 $771.60

KAA0355P Charger, Vehicle KNG-Pxxx 4.00 $155.00 $99.67 $398.68

KAA0204-E35 Microphone, Speaker, Emergency Button, W3.5mm jack, KNG-P 12.00 $160.00 $102.88 $1,234.56

http://www.bktechnologies.com/

BK Technologies (a RELM Wireless Company)

7100 Technology Drive West MelbourneFL, 32904

United States www.bktechnologies.com

Florida NASPO contract: 43190000-18-NASPO-ACS-1Comments

$29,376.97Total Price

KAA0447A Chest Carrying Pack Black 12.00 $66.00 $42.44 $509.28

KAA0701 Legacy / KNG Cloning Cable Portable & Mobile D/G Series, KNG2P to KNGM 2.00 $550.00 $353.65 $707.30

KAA0710 KNG Programming Cable USB 1.00 $125.00 $80.38 $80.38

KAA0733-5.5.9 Software,Radio Editor,KAA0733,ver. 5.5.9 1.00 $150.00 $96.45 $96.45

http://www.bktechnologies.com/

Item No. Description Unit Quantity Selling Pric Total Price

PGI-5500272-C4 FIRELINE CLASSIC COAT, 6oz. NOMEX III EACH 36 177.66 6,395.76PGI-7500272-C4 FIRELINE CLASSIC PANT, 6oz. NOMEX III PAIR 36 174.79 6,292.44SHB-5002F-L PIGSKIN, WILDLAND / RESCUE W/O WRISTLET,

LARGE PAIR 36 46.31 1,667.16

BLD-FH911HR YEL WILDFIRE HELMET RATCHET FULL-BRIM HAT STYLE YELLOW

EACH 36 57.35 2,064.60

ESS-740-0283 STRIKETEAM XTO WILDLAND GOGGLE, clear lens One piece wrap around strap w/ face foam padding

PAIR 36 34.53 1,243.08

ZIC-AC-32-W Choc for up to 32" tire, wildland compliant EACH 2 146.96 293.92KEY-SJ-15W-100 S/J FORESTRY HOSE 1.5 NH" X 100' WHITE SECTI

ON3 141.88 425.64

KEY-SJ-10W-100 FORESTRY HOSE 1" X 100' WHITE EACH 3 126.88 380.64TFT-FS2095 1.5" TWISTER NOZZLE, 20 & 95 GPM EACH 2 287.50 575.00TFT-DS1040 TWISTER NOZZLE, 10 & 40 GPM @ 100 PSI SPECIFY

NPSH THREADSEACH 2 184.38 368.76

TFT-C1040 TWISTER TIP 3/4" GHT DUAL GAL 10 & 40 GPM EACH 2 53.13 106.26SFF-RPS48 48" ROUND POINT SHOVEL, FIBERGLASS EACH 3 38.10 114.30SFF-PUL Axe Pulaski with Fiberglass Handle 36" EACH 3 45.19 135.57HEB-3HC HOSE CLAMP 2.5"-3" EACH 1 223.75 223.75RED-146-2 WRENCH HOLDER SET W/ (2) 101 EACH 4 68.13 272.52RED-361515 ADAPTER 1.5" DOUBLE MALE NH EACH 1 13.00 13.00RED-351515 ADAPTER 1.5" DOUBLE FEMALE NH EACH 1 20.19 20.19RED-361010 NPSH DOUBLE MALE 1" NPSH EACH 1 19.06 19.06RED-351010 NPSH ADAPTER DOUBLE FEMALE 1" NPSH EACH 1 19.69 19.69TFT-AYLNF-NF GATED WYE 1.5"F NH X (2) 1.5M NH EACH 2 140.63 281.26TFT-AYLND-ND GATED WYE, 1" X (2) 1" OUTLETS. LONG HANDLES EACH 2 140.63 281.26RED-3715NH10NPSH 1.5" FEMALE NH X 1.0" MALE NPSH EACH 4 18.88 75.52

Page:

Sales Quote Date:Sales Quote Number:

Sales Quote

Ship To :

SalesPersonCustomer ID

Sell To :

Q203950

JOEY HAYESWAKULL

CRAWFORDVILLE, FL 32327318 TRICE LANEWAKULLA COUNTY FIRE RESCUE


TEN-8 FIRE EQUIPMENT, INC.

5/19/2020

1

2904 59TH AVENUE DRIVE EASTBRADENTON, FL 34203Phone : 800-228-8368Fax : 941-756-2598

Ship Via : STANDARD DELIVERY

Derick BouwerTen-8 Contact

Due Upon Receipt of Product Or Service

Payment Terms :

[email protected] :

[email protected] :

Item No. Description Unit Quantity Selling Pric Total Price

RED-3710NPSHX075GHT ADAPTER 1" FEMALE NPSH X .75 MALE GHT EACH 1 17.06 17.06RED-3715NH15NPSH 1.5" F NH X 1.5" M NPSH EACH 2 15.19 30.38RED-3715NPSHX15NH ADAPTER 1.5" FEMALE NPSH X 1.5" MALE NH EACH 2 15.19 30.38TFT-UM12-D DECON PRO PAK, 1" INLET EACH 1 775.00 775.00TFT-AVSND-ND SHORT HANDLE IN-LINE VALVE OUTLET EACH 5 78.13 390.65RED-3710075 ADAPTER 1" FEMALE X .75 MALE GHT EACH 5 17.06 85.30SCO-4002-BRAVO 6 GALLON BACKPACK W/ HAND PUMP & HOSE EACH 2 174.43 348.86FRT FREIGHT CHARGES EACH 1 200.00 200.00LAKE PRICED PER LAKE CO. CONTRACT EACHLAKE2 #17-0606L EXPIRES 06/30/2020 EACH

THE BELOW ITEM IS NOT ON CONTRACT 18 STIHL CHAINSAW...MS 271 EACH 1 512.44 512.44

0.00

23,659.45

0.00

23659.45

Total:

Total Sales Tax:Invoice Discount:

Subtotal:23,659.450

Amount Exempt from Sales TaxAmount Subject to Sales Tax

This Quote is valid until 06/18/20

All returns must be initiated within 30 days of receipt of product and will be charged a restocking fee. Contact your sales representative to receive a Return Materials Authorization (RMA). Special order parts are not returnable. Full terms and conditions for returns can be found on our website at www.ten8fire.com/returns.

Page:

Sales Quote Date:Sales Quote Number:

Sales Quote

Ship To :

SalesPersonCustomer ID

Sell To :

Q203950

JOEY HAYESWAKULL



TEN-8 FIRE EQUIPMENT, INC.

5/19/2020

2

2904 59TH AVENUE DRIVE EASTBRADENTON, FL 34203Phone : 800-228-8368Fax : 941-756-2598

Ship Via : STANDARD DELIVERY

Derick BouwerTen-8 Contact

Due Upon Receipt of Product Or Service

Payment Terms :

[email protected] :

[email protected] :




Brandy King, Director, Fiscal Operations Subject: Request Board Approval of the Use of Reserves to a Target Amount and

Strategies for Controlling Reserve Balances Due to the Financial Impacts of COVID-19

Statement of Issue: This agenda item requests Board approval of the use of reserves to a target amount and strategies for controlling reserve balances due to the financial impacts of COVID-19. Background: On September 23, 2019, the Board approved the final budget for FY19/20 in the amount of $93,484,593. On March 9, 2020, Governor Ron DeSantis declared a State of Emergency through Executive Order 20-52 in response to the Coronavirus Disease 2019 (COVID-19) national pandemic. On March 13, 2020, President Donald Trump issued a federal disaster declaration pursuant to Section 501(b) of the Stafford Act. On March 17, 2020, the Chairman executed a Declaration of Local State of Emergency No. 2020-01 allowing waiver of procedures and formalities to ensure the health, safety and welfare of the community. On April 7, 2020, the Board approved postponement of some expenditures planned in the current year due to the uncertainty of the financial impact of COVID-19. The current fiscal year budget includes $39,319,168 of intergovernmental revenues, ranging from state sales tax sharing, fiscally constrained county offset, state and federal grant funding and payments in lieu of taxes (PILT). It is assumed that the effects we are seeing in the federal, state and local economy by the closure of businesses and the reduction in commerce will negatively impact many of these intergovernmental revenues the County relies on. The effect to state revenues is particularly difficult to predict, as there is a two-month delay between collection by the state, and receipt by the County (e.g., spent by consumer in January, sent to state in February, remitted to the County in March). The County has begun to feel partial impacts on this revenue in May, and most certainly will see revenue reductions throughout the remainder of the current fiscal year and into FY2020/2021. On May 13, 2020, the Board held a Workshop to discuss the potential impacts to intergovernmental revenues, the use of reserves throughout the remaining current fiscal year and for FY2020/2021, agreed to a minimum General Fund reserve amount to have on September 30, 2021 and phased measures which may need to be taken to control the spending of reserves.

Request Board Approval of the Use of Reserves to a Target Amount and Strategies for Controlling Reserve Balances Due to the Financial Impacts of COVID-19 June 1, 2020 Page 2 Analysis: The General Fund currently has roughly $4.3M in reserves of which $3.3M are in the General Fund (001) and $1.0M are in the Revenue Stabilization Fund (015). The County Fund Balance Policy requires that each operating fund have between 25% and 33%, (three to four months) of its annual expenditures set aside in reserves. This fund balance in reserve can be used in times of financial uncertainty in order to give the County time to react and adjust and must be paid back over the following five years. The average monthly cash output for personnel and regular operating costs for the BOCC is $727K. In order to keep 25% (three months) for the General Fund, reserves must be maintained at roughly $2.18M. Staff is recommending setting a target range of no less than $1.8M to $2.2M to have on September 30, 2021. In order to meet this reserve target range, staff has developed a strategy for controlling spend down of reserves over a 17-month period, from May 2020 through September 2021. This strategy phases in cost savings measures such as furloughs, position eliminations, outsourcing, restructuring and voluntary early retirements. By annualizing the revenue loss, the County can target the cost savings approach and have time to adjust and implement or cease these adjustments as needed. The summary of each phase is listed below:

1) Elimination of part time positions 2) Constitutional Officer draw reductions, furloughs staff in amenity departments 3) Restructure through position elimination and outsource BOCC departments, voluntary early

retirement offers 4) Furlough of all staff excluding Fire Rescue 5) Elimination of call out overtime for Fire Rescue

The cash savings associated with each phase will vary depend on timing of implementation. The earlier each phase is implemented the more savings can be realized. There is currently no set number of hours per pay period associated with staff furloughs. That information would be determined upon implementation and based on the cost savings goal the County is trying to reach. Additionally, employees whose earnings are paid from other restricted funds, such as the Building Department and Road Department may experience differences in the application of the cost saving measures. If furloughs of employees become necessary, staff will present the BOCC with a plan that would reimburse furloughed employees on a pro-rata share if the County is reimbursed its loses by the Feds or the State. Budgetary Impact: Currently, the overall financial impacts from COVID-19 are unknown. The cost savings associated with the phased measures for controlling the spending of reserves will be calculated and announced as those measures are implemented.

Request Board Approval of the Use of Reserves to a Target Amount and Strategies for Controlling Reserve Balances Due to the Financial Impacts of COVID-19 June 1, 2020 Page 3 Options 1. Approve the Use of Reserves to a Target Amount and Strategies for Controlling Reserve

Balances Due to the Financial Impacts of COVID-19. 2. Do Not Approve the Use of Reserves to a Target Amount and Strategies for Controlling

Reserve Balances Due to the Financial Impacts of COVID-19. 3. Board Direction. Recommendation: Option #1




Sheree T. Keeler, Intergovernmental Affairs and RESTORE Act Director Subject: Request Board Approval of a Letter to Governor Ron DeSantis Requesting

the Approval and Allocation of CARES Act Funding to Local Governments Not Directly Funded by the CARES Act for Economic Relief and Stabilization

Statement of Issue: This agenda item requests Board approval of a letter to Governor Ron DeSantis requesting the approval and allocation of CARES Act Funding to local governments not directly funded by the CARES Act for economic relief and stabilization. Background: The federal CARES Act passed by Congress on March 27, 2020, provided over $150 billion in direct federal assistance to states and eligible local governments due to the COVID-19 pandemic. Eligible local governments are those counties with a population greater than 500,000, with the CARES Act being silent on allocations for local governments with a population less than 500,000 (i.e., small local governments). CARES Act economic relief and stabilization funding allocations to each state and eligible local governments are based on population estimates. State and local eligible governments make application and receive funding direct from the US Department of Treasury and must comply with all federal, state and local laws as applicable. The US Treasury has published guidance and frequently asked questions regarding the allowable and unallowable uses of the CARES Act funding (Attachment #1). Florida’s share of the CARES Act direct funding is approximately $8.328 billion with $4.580 billion, (or 55%) reserved for the State of Florida, and $3.747 billion (or 45%) reserved for direct assistance to eligible Florida local governments. In Florida there are 12 eligible local governments and to date they have received a total of $2.472 billion of the CARES Act direct funding as follows:

TOTAL ALLOCATION $3,747,699,482.00 Eligible Local Government Population PAID Miami-Dade 2, 2761,581 $474,085,079.00 Broward County 1,951,260 $340,744,702.00 Palm Beach County 1,485,951 $261,174,823.00 Hillsborough County 1,436,888 $256,847,065.00 Orange County 1,380,645 $243,146,628.00

Request Board Approval of a Letter to Governor Ron DeSantis Requesting the Approval and Allocation of CARES Act Funding to Local Governments Not Directly Funded by the CARES Act for Economic Relief and Stabilization June 1, 2020 Page 2

Pinellas County 975,280 $170,129,283.00 Duval County 950,181 $167,120,862.00 Lee County 754,610 $134,459,744.00 Polk County 708,009 $126,467,997.00 Brevard County 596,849 $105,034,237.00 Pasco County 553,947 $96,659,480.00 Volusia County 553,284 $96,543,791.00 TOTAL PAID $2,472,413,692.00 UNALLOCATED BALANCE $1,275,285,790.00

There is approximately $1.275 billion of the $3.747 billion reserved for direct assistance to eligible Florida local governments that is unallocated. Under the existing CARES Act this remaining balance of $1.275 billion will revert to the State of Florida for use at its discretion, which leaves the 55 Florida counties and 411 cities without CARES Act funding for economic relief/stabilization. The Small County Coalition (SCC) and the Florida Association of Counties (FAC), in collaboration with the Florida League of Cities (LOC), sent letters (Attachment #2) to Governor DeSantis requesting that the State of Florida act immediately to approve and allocate the remaining $1.275 billion in CARES Act funding to provide additional resources to Florida’s small local governments based on a distribution methodology similar to the CARES Act formula for the allocation of CARES Act funds to states and eligible local governments, as well as to create a contingency fund, as follows: Cities: $ 590,154,219.95 Counties: $ 431,726,697.19 Contingency: $ 254,404,872.99 TOTAL $1,275,285,790.12 The letters sent to the Governor also recommend that small local governments be able to use the unallocated $1.275 billion CARES Act funds for the same purposes as outlined by the US Treasury for states and eligible local governments. It should be noted that these funds cannot be used to directly account for revenue shortfalls related to the COVID-19 outbreak. Analysis: It is imperative that all small local governments write to Governor DeSantis requesting that the State of Florida approve and allocate the remaining $1.275 billion in CARES Act funding to small local governments as recommended by the SCC, FAC and LOC. Staff have therefore, drafted a letter (Attachment #3) to Governor Ron DeSantis requesting the approval and allocation of CARES Act funding to local governments not directly funded by the CARES Act for economic relief and stabilization.

Request Board Approval of a Letter to Governor Ron DeSantis Requesting the Approval and Allocation of CARES Act Funding to Local Governments Not Directly Funded by the CARES Act for Economic Relief and Stabilization June 1, 2020 Page 3 Budgetary Impact: None. Options: 1. Approve the letter to Governor Ron DeSantis requesting the approval and allocation of CARES

Act funding to local governments not directly funded by the CARES Act for economic relief and stabilization.

2. Do not approve the letter to Governor Ron DeSantis requesting the approval and allocation of CARES Act funding to local governments not directly funded by the CARES Act for economic relief and stabilization.

3. Board Direction. Recommendation: Option #1 Attachment(s): 1. US Treasury Guidance and Frequently Asked Questions 2. SSC, FAC/LOC letters to Governor DeSantis 3. Draft Letter to Governor DeSantis

May 1, 2020

The Honorable Ron DeSantisGovernor, State of FloridaThe Capitol400 South Monroe StreetTallahassee, FL 32399-0001

Dear Governor DeSantis:

On behalf of Florida’s 67 counties and 412 cities, the Florida League of Cities (FLC) and the Florida Association of Counties (FAC) want to again thank you for your leadership during this historical time. Our two organizations greatly appreciate the flexibility and authority you have given local governments to deal locally with the issues that are most affecting their neighborhoods and business communities. Furthermore, we look forward to working with you diligently to continue to address not only the continuing health crisis but the strategic maintenance and revival of our state economy through the development and implementa-tion of state and local economic relief and sustainability efforts.

Securing resources for moving all of Florida forward Florida’s allocation for specific state and local government expenses, as well as economic relief and sustainability efforts, from the CARES Act was approximately $8.328 billion. The federal legislation provided that of this amount, 55% was reserved for the state and 45% of the allocation was reserved for direct payments to eligible local government jurisdictions (that exceed 500,000 in population).

Total Florida Allocation $8,328,221,072Reserved for State 55% $4,580,521,590

Reserved for Local Governments 45% $3,747,699,482

Based on the federal legislative formula determining the sub-allocation of the reserved “local allocation,” eligible Florida local governments (500,000+) would be able to receive approximately $2.472 billion in direct federal assistance. However, this sum is approximately $1.275 billion less than the total allocation reserved for eligible Florida local governments of $3.747 billion.

The Florida Association of Counties and the Florida League of Cities respectfully request that this $1.275 billion be earmarked to provide necessary resources to local governments that were not direct beneficiaries of CARES Act dollars.

Funding distribution for eligible local governmentsFAC and FLC jointly propose that all municipal and county governments that did not receive direct or indirect funding as a result of the CARES Act are deemed “eligible” local governments to receive distribution from the total requested allocation of $1.275 billion. The distribution methodology, similar to the federal formula, would utilize each eligible jurisdiction’s total population as a share of the total state population to create a factor that would be applied to the total dedicated allocation.

DELIVERY via ELECTRONIC AND USPS

Example:A) (Jurisdiction Population / Total State Population) = Allocation FactorB) Allocation Factor * Total Dedicated Allocation = Jurisdiction Distribution

a. 100/1000 =.10 or 10%b. 10% * $1,000,000 = $100,000

Under this distribution, a summary distribution of the dedicated allocation would be as follows:

A) Florida’s Cities would receive an approximate sum of: $590,154,219.95B) Florida’s Counties would receive an approximate sum of: $430,726,697.19C) Remaining unspent funds to held for “Contingency Purposes”: $254,404,872.99D) Total Local Government Allocation: $1,275,285,790.12

The identified contingency funds could be made available to “eligible” local governments that have incurred expenses that are greater than their jurisdiction distribution, or a number of other eligible uses that would also address your administration’s mitigation and recovery priorities at the local level.

Our organizations recognize that as Governor, you are working to move Florida forward beyond this crisis. We look forward to working with you in protecting the health and safety of our local citizens and taking the necessary actions to ensure the strength of our local economies. We greatly appreciate your consideration of this important matter and we look forward to working with you to address the concerns of the 466 local government bodies that did not receive funding from the CARES Act.

If you have questions or need additional information, please contact Scott Dudley at [email protected] and Davin Suggs at [email protected] .

If we can assist you in any way as we begin to try to open up the state for business, please do not hesitate to contact us.

Sincerely,

Virginia “Ginger” Delegal Michael Sittig

FAC Executive Director FLC Executive Director



Representing Florida’s Small and Rural Counties

SMALL COUNTY COALITION

May 19, 2020 Transmitted Electronically

The Honorable Ron DeSantis, Governor State of Florida The Capitol 400 South Monroe Street Tallahassee, FL 32399-0001 Dear Governor DeSantis, This letter is being sent on behalf of the Small County Coalition. Coalition membership consists of 39 county commissions that work together to foster support for Florida’s rural and small counties. 29 of our counties are officially designated as “fiscally constrained” based on a low tax base. Many are agriculturally based but many are coastal relying on tourism. We appreciate your support – which is essential for our communities to provide services to the public. During the past two months, counties across the state have worked to stem the spread of COVID-19. Businesses have shut down and citizens have suffered unemployment. Many have been unable to secure benefits designed to help in these situations. At the same time, local governments have worked with the State Agencies to help navigate through these unprecedented times. We are fortunate, many of our communities have not experienced the level of incidences and deaths at the rate of other counties around the state. According to the State Department of Health, 17 fiscally constrained counties have had no deaths at all. We appreciate your leadership and the efforts of the state agencies during this time. We request that your office move expeditiously to approve and allot the CARES ACT funding appropriated by Congress for State and Local government stabilization. In review -

• The CARES ACT passed Congress on March 27, 2020. • The Federal Act provided $150 Billion for Stabilization of State and Local Governments of which Florida

was allocated $8,328,221,078. $4,580,521,590 (55%) was allotted to the State and $3,747,699,482 (45%) was allotted for assistance to Florida local governments.

• 12 local governments with populations of 500,000 or greater were direct funded by Congress with $2,472,413,692 of the funds that the State of Florida was allotted for local governments.

• To date, 55 Counties and 411 Cities have yet to receive stabilization funds that were authorized by Congress for local government use. The pressure in our communities is building as we watch 12 large counties address their community needs with their share of CARES ACT funding.

• There is $1,275,285,790 remaining in the local government $3.7 Billion allocated for local government use. • On May 1, 2020 – the Florida Association of Counties and the Florida League of Cities sent a letter to your

office requesting that the $1.275 Billion in remaining local government funds be earmarked to provide necessary resources to local governments.

• The Small County Coalition supports the proposal for the distribution as recommended by FAC and FLC. In addition, the expenditure of the $1.275 billion will be done with adherence to the U.S. Treasury Guidelines.

We respectfully send this letter as an urgent request. Please authorize the allotment of the $1.275 Billion as recommended and expedite the release of the funding to local governments that were not directly funded. Thank you for your consideration. Sincerely, John Meeks Terry Burroughs Russell Melendy John Meeks, Terry Burroughs Russell Melendy Commissioner, Levy County Commissioner, Okeechobee County Commissioner, Hardee County Chair -Small County Coalition Vice-Chair – Small County Coalition Secretary- Small County Coalition

Office of Intergovernmental Affairs Post Office Box 1263 Crawfordville, FL 32326 (850) 926-0919 x 705 www.mywakulla.com

June 1, 2020 The Honorable Ron DeSantis Governor, State of Florida The Capitol 400 South Monroe Street Tallahassee, Florida 32399-0001 Dear Governor DeSantis, This letter is being sent on behalf of the Wakulla County Board of County Commissioners respectfully seeking your approval and allocation of CARES Act funding for our Florida local governments not directly funded by the CARES Act for economic relief and stabilization, such as Wakulla County. As of date, 12 local governments in Florida have received funding pursuant to the CARES Act for economic recovery and stabilization, all of which have a population in excess of 500,000. Wakulla County is among the 55 counties and 411 cities not directly funded, and therefore have not received any CARES Act funds for economic recovery and stabilization. Furthermore, Wakulla County is among the State’s small, rural counties designated as a Rural Area of Opportunity. On May 1, 2020, the Florida Small County Coalition, Florida Association of Counites and the Florida League of Cities provided letters requesting you to approve and allocate the $1.275 billion of unallocated CARES Act funds to those 55 counties and 411 cities not receiving direct funding pursuant to the CARES Act for economic recovery and stabilization. Their letters also provided a methodology for the allocation of $1.275 billion to the 55 counties and 411 cities as well as a contingency fund. Wakulla County fully supports the recommendations outlined in their letters. These funds will provide much needed relief and provide the desperately needed resources to address the important State and local interests for the economy, health, safety and welfare of our citizens. Thank you for your consideration of this request to approve and allocate the $1.275 billion in unallocated CARES Act funding to those local governments that have not received funding for economic recovery and stabilization pursuant to the CARES Act. Sincerely, __________________________ Mike Stewart, Chairman MS/stk

http://www.mywakulla.com/




Louis Lamarche, Public Safety Director/Fire Chief Subject: Request Board Approval of a Resolution Declaring a Local State of Emergency Due

to Drought Conditions and Implementing a Burn Ban Statement of Issue: This agenda item requests Board approval of a Resolution declaring a Local State of Emergency due to drought conditions and implementing a burn ban (Attachment #1). Background: The Keetch-Byram Drought Index (KBDI) is an index used to determine wildland fire potential. The drought index is based on a daily water balance, where a drought factor is balanced with precipitation and soil moisture. The drought index ranges from 0 to 800, where a drought index of 0 represents no moisture depletion, and an index of 800 represents absolutely dry conditions. A KBDI of 500 indicates heightened fire danger. As of May 18, 2020, Wakulla’s County-Wide average KBDI was 449, with an average increase of 72 points per week over the past month and a 120-point jump in the last week. Wakulla County Fire Rescue (WCFR) fire crews have responded to 10 brush fires since May 1st – five of them within the past week. In addition to brush fires, we have also responded to 7 rubbish fires and unauthorized burns in the same timeframe. Currently, a total of 11 counties in the panhandle are under a county-wide burn ban, including our neighboring counties Jefferson, Franklin, and Liberty. As well, fire officials in the Apalachicola National Forest have implemented a Fire Restriction Emergency Closure Order (Attachment # 2) banning all fires within the entire forest effective March 31, 2020 to July 31, 2020 due to the unseasonably high drought index and lack of rain. Analysis: Staff recommends the Board of County Commissioners immediately enact a county-wide burn ban prohibiting outdoor burning including but not limited to, any outdoor burning of yard waste, household paper products, bonfires, campfires, warning fires, outdoor fireplaces, chimneys, cooking fires; and any outdoor activity which creates flames or sparks that could ignite a fire, such as fireworks and sparklers. The following activities are exempt from the burn ban: cooking of food contained within an enclosed gas or charcoal grill, firefighter training conducted by WCFR or the state or federal government, and burn operations approved by the Florida Forest Service.

Request Board Approval of a Resolution Declaring a Local State of Emergency Due to Drought Conditions and Implementing a Burn Ban June 1, 2020 Page 2 Violations of this Resolution would be enforced in the same manner as violations of all other emergency orders in accordance with Section 252.20, Florida Statutes. Staff recommends that the burn ban be in effect for 7 days and may be extended by the Chairman in 7-day increments as necessary until the Wakulla County county-wide average KBDI score falls below 299 and stays below this point for 3 consecutive weeks or until otherwise ordered by the BOCC. Budgetary Impact: None. Options: 1. Approve the Resolution Declaring a Local State of Emergency Due to Drought Conditions and

Implementing a Burn Ban. 2. Do Not Approve the Resolution Declaring a Local State of Emergency Due to Drought

Conditions and Implementing a Burn Ban. 3. Board Direction. Recommendation: Option #1 Attachments: 1. Proposed Resolution 2. Forest Order

RESOLUTION NO. 2020-__________

A RESOLUTION AND EMERGENCY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF WAKULLA COUNTY, FLORIDA, DECLARING A LOCAL STATE OF EMERGENCY RELATING TO DROUGHT CONDITIONS; IMPLEMENTING A BURN BAN FOR ALL OF WAKULLA COUNTY TO MITIGATE THE PUBLIC SAFETY HAZARDS POSED BY WILDFIRES DURING THE CURRENT DRY WEATHER CONDITIONS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, due to the hot, dry, parched, drought and windy conditions and the resultant threat of wildfires in Wakulla County, emergency measures are required to protect the health, safety, welfare and property of Wakulla County residents and visitors; and

WHEREAS, the Keetch-Byram Drought Index (KBDI) is an index used to determine

wildland fire potential based on a daily water balance, where a drought factor is balanced with precipitation and soil moisture; and

WHEREAS, a KBDI score of 500 or more represents a heightened fire risk and, as of May 18, 2020, Wakulla County’s county-wide average KBDI was 499, which includes an average increase of 72 points per week over the past month and a 120-point jump in the last week; and

WHEREAS, Wakulla County Fire Rescue crews have responded to 10 brush fires since May 1, 2020 with increased frequency in recent weeks; and

WHEREAS, Wakulla County Fire Rescue crews have responded to 7 rubbish fires and unauthorized burns in the same timeframe; and

WHEREAS, currently, a total of 11 counties in the panhandle are under a county-wide burn ban, including our neighboring counties Jefferson, Franklin, and Liberty; and

WHEREAS, fire officials in the Apalachicola National Forest have implemented a Fire Restriction Emergency Closure Order banning all fires within the entire forest effective March 31 to July 31, 2020 due to the unseasonably high drought index and lack of rain; and

WHEREAS, the Wakulla County Board of County Commissioners hereby find that drought circumstances present within Wakulla County create a public safety hazard that would be exacerbated by outdoor burning; and

WHEREAS, the Wakulla County Department of Public Safety and the Florida Division of Forestry have conferred and support the banning of open burning and certain fireworks; and

WHEREAS, in accordance with Chapter 252, Florida Statutes, Wakulla County is

authorized to take whatever prudent action that is necessary to ensure health, safety, and welfare of the community.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WAKULLA COUNTY, FLORIDA, THAT:

SECTION 1. RECITALS. The above recitals are true and correct and are hereby incorporated herein by reference.

SECTION 2. LOCAL STATE OF EMERGENCY. A local state of emergency is hereby declared pursuant to Section 252.38(3), Florida Statutes.

SECTION 3. BURN BAN. During the local state of emergency, the following activities are prohibited in all of Wakulla County:

(A) A person violates this order if he/she burns any combustible material in an outdoor area, including but not limited to, any outdoor burning of yard waste, household paper products, bonfires, campfires, warming fires, outdoor fireplaces, chimneys, and cooking fires.

(B) A person violates this order is he/she engages in any outdoor activity which creates flames or sparks that could ignite a fire, including but not limited to, the lighting of fireworks, sparklers, or other incendiary devices.

SECTION 4. EXEMPTIONS. The following activities are exempt from the prohibition prescribed in Section 3:

(A) The cooking of food completely contained within an enclosed gas or charcoal grill.

(B) Firefighter training conducted by Wakulla County Fire Rescue or the state or federal governments.

(C) Burn operations approved by the Florida Forest Service.

SECTION 5. ENFORCEMENT.

(A) Violations of this order shall be punishable as provided in Section 252.20, Florida Statutes.

(B) Upon notification of a suspected unauthorized outdoor fire, the Wakulla County Fire Rescue Department shall respond to the scene and take immediate measures to contain and extinguish the fire.

SECTION 6. EFFECTIVE DATE.

(A) This Resolution shall become effective immediately upon its adoption. (B) This declared Local State of Emergency shall continue to be in effect for seven (7)

days and may be extended by the Chairman of the Wakulla County Board of County Commissioners in 7-day increments as necessary until the Wakulla County county-wide average KBDI score falls below 299 and stays below this point for 3 consecutive weeks or until otherwise ordered by the Board of County Commissioners.

PASSED AND DULY ADOPTED, by the Board of County Commissioners of Wakulla County, Florida, this ________ day of ___________________2020.

BOARD OF COUNTY COMMISSIONERS OF WAKULLA COUNTY, FLORIDA (SEAL)

___________________________________

Mike Stewart, Chair

ATTEST:

Brent X. Thurmond, County Clerk

APPROVED AS TO FORM ONLY:

____________________________________

Heather J. Encinosa, County Attorney

UNITED STATES DEPARTMENT OF AGRICULTURE UNITED STATES FOREST SERVICE

APALACHICOLA NATIONAL FOREST

FOREST ORDER NO. 08-05-0106-20-076 Pursuant to Title 16 U.S.C. § 551 and Title 36 C.F.R. § 261.50(a), the following acts are prohibited on the Apalachicola National Forest in order to protect public health, safety, property, and natural resources. The Apalachicola National Forest is comprised of the Apalachicola and Wakulla Ranger Districts. This Order is effective from the date signed by the Forest Supervisor through July 31, 2020 or until terminated by an authorized Forest Service official, whichever occurs first.

1. Building, maintaining, attending, or using a fire, campfire, or stove fire. 36 C.F.R. § 261.52(a).

Pursuant to the provisions of Title 36 C.F.R § 261.50(e), the following persons are exempt from the above prohibition:

Any Federal, State, or local officer, or member of an organized rescue or firefighting force in performance of an official duty.

These prohibitions are in addition to:

(a) the General Prohibitions at 36 C.F.R. §§ 261.1–261.23 (Subpart A); (b) other Orders currently in effect pursuant to 36 C.F.R. §§ 261.50– 261.58 (Subpart B); and (c) all other Regional Regulations at 36 C.F.R. § 261.70 (Subpart C).

Executed in Tallahassee, Florida on this _14th___ day of April 2020.

By: KELLY RUSSELL, Forest Supervisor National Forests in Florida Violations of the above prohibition are punishable by a fine of not more than $5000.00 for an individual and $10,000 for an organization or imprisonment for not more than six months or both. Title 16 USC 551 and Title 18 USC 3559 and 3571.




Jessica Welch, Communications & Public Services Director Robyn Drummond, Library Services Director

Subject: Request Board Approval to Reopen the Wakulla County Public Library at

50% Capacity in Response to COVID-19

Statement of Issue: This agenda item requests Board approval to reopen the Wakulla County Public Library at 50% capacity in Response to COVID-19. Background: On March 8, 2020, the Governor issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19. On April 3, 2020, the Governor issued Executive Order 20-91 and 20-92 directing all persons in Florida to limit their movements and personal interactions outside of their home only to those necessary to obtain or provide essential services or conduct essential activities. On May 4, 2020, the Governor issued Executive Order 20-112 initiating Phase 1 of the safe, smart, step-by-step plan for Florida’s recovery; and issued Executive Order 20-120 on May 11, 2020, expanding Phase 1. Subsequently, on May 18, 2020, the Governor issued Executive Order 20-123 providing the full Phase 1. Analysis: Executive Order 20-123 provides that Libraries may operate up to 50% of their building occupancy so long as they adopt safety measures including appropriate social distancing and sufficient cleaning supplies to ensure, at a minimum, patrons’ individual self-cleaning of surfaces and machines using sanitation wipes following each use. The Library is currently closed to the public; however, is offering curbside services. This item is requesting Board approval to reopen the Library at 50% capacity; the proposed plan is as follows:

Request Board Approval to Reopen the Wakulla County Public Library at 50% Capacity in Response to COVID-19 June 1, 2020 Page 2

• Entrance and Exit Into the Building: Staff would resume desk functions with members of the public at a 50% capacity on an appointment entry basis using appropriate distancing procedures, with the number of people in the building being limited through monitoring procedures during open hours. Reduced operating hours or standardized opening schedules would be in place. Separate hours for vulnerable populations are highly suggested. Curbside service would be continued. Specific volunteers called in as needed. Reduced operating hours or standardized opening and closing schedules will be in place (remain Monday-Friday, 9-5). Separate hours for vulnerable populations will be necessary (senior hours every morning from 9-11am).

• Materials Handling: Materials handling is one of the most complex areas of operations during a pandemic due to the potential of virus transmission on shared objects such as books and DVDs. Current studies suggest the virus remains present on plastic surfaces for up to 72 hours and on cardboard surfaces for up to 24 hours. With this in mind different material types may require different handling, or all materials may require quarantine for some period of time. Current recommendations state that using cleaning products such as Lysol, bleach or other disinfectants may not completely remove the virus from surfaces. Therefore, all traditional items returned will be placed in book drops. All items available for checkout. No items shared via intra or inter-library loan. Return periods will be extended. Four-day quarantine of all items required.

• Checkouts: Circulation of collections is a core function of the Library, but traditional checkout puts at risk both staff and patrons during a time of virus transition. The goal is to create a balance with restoring this core service and protecting staff and patrons. Therefore, normal checkout procedures would be managed under this restriction, though in conjunction with curbside hold pickup, checkouts of physical items would be managed with scheduled entry times for family groups numbering four or less.

• Programs and Meetings: The community views Library programs as a core service; however, the Governor is still mandating groups of people greater than ten are not permitted to congregate in any public space that does not allow for appropriate physical distancing. With that in mind, the Library needs to be highly cautious about when and how it reinstates programming. The Library may consider hosting some programs only if strong social distancing measures can be employed and only in cases where attendees have pre-registered. Programs such as storytimes would still be disallowed due to the difficulty of enforcing distancing protocols with children, however, virtual programming has been implemented and made available online via Facebook and YouTube. The Library’s annual Summer Reading Program will consist of virtual programs only with staff led stories and crafts. The conference room will be open/available for small group meetings (less than 10 people).

• Internet Access: Internet Access is a critical resource for the community especially during times of economic distress. Patrons require internet access to apply for unemployment insurance, access social services, apply for jobs, and access educational resources. Moreover, internet access can be provided to patrons with a limited amount of danger to patrons and staff. Only 50% of the Library’s public access computers will be open for access, with one person only at each computer station. An appointment to enter the building

Request Board Approval to Reopen the Wakulla County Public Library at 50% Capacity in Response to COVID-19 June 1, 2020 Page 3

will be required to access the computers. Computer time will be limited to one hour per patron. Access to seating and power for laptops will be provided with the same stipulations for access to WiFi. The computer lab will be closed.

• Technology Help: The Library is frequently a place where patrons learn how to use various forms of technology. The spread of coronavirus and social distancing impose unique difficulties in providing help with devices and on public access computers. Because most technology help requires patrons and staff to be at close quarters, there will be limits on how help can be provided until social distancing recommendations are lifted. Therefore, technology help would not be provided except in cases where social distancing can be maintained.

• Materials Processing and Ordering: With physical materials not circulating and ordering materials besides digital materials is of diminished importance. As services begin to scale up and as restrictions are lifted, a progressive ramping up of ordering and processing will be necessary to prepare for demand once the pandemic cycle has ended or slowed. Limited amount of donated items will be accepted due to space being used for quarantine.

• Tape lines will be placed at appropriate distances around all checkout stations to maintain correct distancing between patrons and staff.

• The Adult Reading Room will be closed. • The Children’s Room will be closed, but a selection of children’s books will be moved to

the lobby area for those who want to browse. • The public catalog computer will be unavailable to avoid contamination. • Friends of the Library Book Sale Room will be closed. • As transactions within the Library will be scheduled and there will not be time to “hang

around,” the majority of chairs and tables will be stored in the Main Meeting Room until a higher percent of access to the Library is deemed appropriate. Patrons will be expected to make their selections in a timely manner, complete their transactions, and exit the building so that staff can sanitize for the entry of the next series of appointments. Staff has also installed sneeze guards at the checkout counter.

• Copier and fax machine will only be handled by staff. Anyone needing to make use of these services will need to see a staff member.

• It is recommended for patrons to wear masks while in the building; however, is not mandatory. Staff will also confirm with patrons before entering the building that they do not have any flu-like symptoms.

Budgetary Impact: None. Options: 1. Approve to Reopen the Wakulla County Public Library at 50% Capacity in Response to

COVID-19. 2. Do Not Approve to Reopen the Wakulla County Public Library at 50% Capacity in

Response to COVID-19.

Request Board Approval to Reopen the Wakulla County Public Library at 50% Capacity in Response to COVID-19 June 1, 2020 Page 4 3. Board Direction. Recommendation: Option #1




Jessica Welch, Communications & Public Services Director Bryan Roddenberry, Recreation Services Director

Subject: Request Board Approval to Resume the 2020 Association Spring Recreation

Programs (Cal Ripken, Babe Ruth, and Girls Softball) in Response to COVID-19

Statement of Issue: This agenda item requests Board approval to resume the 2020 Association Spring Recreation Programs (Cal Ripken, Babe Ruth, and Girls Softball) in response to COVID-19. Background: On March 8, 2020, the Governor issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19. On March 15, 2020, the Wakulla County Recreation Departments’ Spring 2020 Sports Programs and other activities that were underway since February of 2020 were suspended until further notice. On April 3, 2020, the Governor issued Executive Order 20-91 and 20-92 directing all persons in Florida to limit their movements and personal interactions outside of their home only to those necessary to obtain or provide essential services or conduct essential activities. On May 4, 2020, the Governor issued Executive Order 20-112 initiating Phase 1 of the safe, smart, step-by-step plan for Florida’s recovery; and issued Executive Order 20-120 on May 11, 2020, expanding Phase 1. On May 18, 2020, the Governor issued Executive Order 20-123 providing the full Phase 1. Subsequently, on May 22, 2020, the Governor issued Executive Order 20-131 expanding Full Phase 1 of the safe smart step-by-step plan for Florida’s recovery. Analysis: Executive Order 20-131 provides that organized youth activities may operate, including youth sports teams and leagues, youth clubs and programs, and child care. Summer camps and youth recreation camps may operate including, but not limited to, those defined 409.175 and 513.02, Florida Statues, respectively.

Request Board Approval to Resume the 2020 Association Spring Recreation Programs (Cal Ripken, Babe Ruth, and Girls Softball) in Response to COVID-19 June 1, 2020 Page 2 The 2020 Association Spring Recreation Programs are Cal Ripken, Babe Ruth, and Girls Softball. These Association Programs were suspended on March 15, 2020 due to COVID-19. In response to Executive Order 20-131 staff recommends resuming the Association Programs that were suspended based on the suggested guidelines and standards from the National Parks and Recreation Association Path to Recovery Framework (Attachment #1) and the Babe Ruth League, Inc. Coronavirus Disease 2019 Suggested Guidelines For Resumption Of Baseball/Softball Activities For the 2020 Calendar Year (Attachment #2). The recommendations and guidelines are listed as follows:

1. All local & state health official guidelines must be followed for any activity to take place. 2. No handshaking/celebrations: Players and coaches should refrain from handshakes,

fist/elbow bumps, chest bumps, group celebrations, etc. 3. Only two (2) players MAXIMUM in the dugout at one time, while also following 6’ social

distancing guidelines at all times. Remaining players & coaches will be positioned down the left and right field lines (off playing field & outside of fence – if possible) away from throws that might come from 1st or 3rd base. Players will be seated or stand no less than 6’ apart and must have at least one (1) coach to watch over players in this area at all times.

4. Players should limit any sharing of playing equipment, bats, gloves, fielder’s mask, catcher’s gear, helmets, water bottles etc. Baseballs and softballs should be cleaned whenever possible and an adequate supply should be on hand.

5. All participants are encouraged to wear some type of face covering while at the park, and especially while at the games. For example, umpires, players, coaches, scorekeepers, etc. If a player chooses to wear additional PPE, they may do so as long as it does not compromise the safety of other players.

6. Cleaning supplies, as well as hand sanitizer, will be available in the dugout area. Also, hand sanitizer stations will be set up in locations around the park.

7. Parents should be advised to have backup supplies in the player’s equipment bag and their own marked water bottle or sports drink. No team or dugout coolers are allowed.

8. Review cleaning and sanitation of common areas like dugouts, bathrooms, or similar areas between games or activities. Teams should be advised to clean out and wipe down dugout or other field areas that they were in prior to leaving the playing field.

9. Limit the number of fans to one (1) spectator per player attending games in the park and spectators attending games and activities should follow 6’ social distancing guidelines at all times. Fans will be required to bring their own seating and observe from the outfield area and not within the dugout/ home plate/interior(s) of the complex area(s). These areas will be reserved for working volunteers and association board members.

10. Staff will review game schedules to allow for fields to not all be in use at the same time if they are in close distance to one another. Allow for greater gaps in between games to help limit the number of people at the park at one time. For complexes with more than one field, staff will look to reduce the amount of games or activities to half of the normal scheduling to allow for greater space in the park.

11. Fans attending games should follow 6’ social distancing guidelines at all times. 12. Suggest that any player, or person not feeling well, should not attend games or practices.

Request Board Approval to Resume the 2020 Association Spring Recreation Programs (Cal Ripken, Babe Ruth, and Girls Softball) in Response to COVID-19 June 1, 2020 Page 3

13. Review new procedures/guidelines with all Team Managers prior to the first activity or game at the park.

14. Managers & Coaches should help to educate players on the hygiene/handwashing/touching of the face suggested guidelines.

15. If any team or player awards are presented, they should be wrapped up and given to the Team Manager or team point person. There should not be any on field presentations.

16. Staff will provide proper signage throughout the park on guidelines provided by local and state health officials.

17. Pregame conference will be limited to one (1) Coach per team and one (1) Umpire. Social distancing of 6’ is required.

18. The use of candy, chewing gum and/or sunflower seeds is not permitted by players, coaches, umpires or spectators. Additionally, concession stands will be closed.

19. Batting lineup changes should be limited to communicating from a distance that maintains the 6’ social distancing guidelines at all times.

20. Have each team keep track and report all of the players, coaches, umpires or spectator’s names that are at the park for each game.

21. All participants will be required to sign an Amateur Athletic Waiver and Release of Liability Form (Attachment #3); and provide a copy to the Recreation Director.

22. No hosting of district, regional, or invitational tournaments at this time. Budgetary Impact: The estimated additional cleaning supplies is approximately $900.00 and will be funded from the Recreation Activity Fund.

Options: 1. Approve to Resume the 2020 Association Spring Recreation Programs (Cal Ripken, Babe

Ruth, and Girls Softball) in Response to COVID-19. 2. Do Not Approve to Resume the 2020 Association Spring Recreation Programs (Cal Ripken,

Babe Ruth, and Girls Softball) in Response to COVID-19. 3. Board Direction. Recommendation: Option #1 Attachments: 1. National Parks & Recreation Association Path to Recovery Framework 2. Babe Ruth, Inc. Suggested Guidelines For Resumption Of Baseball/Softball Activities For

The 2020 Calendar Year 3. Amateur Athletic Waiver and Release of Liability