AUMENTUM RECORDER

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AUMENTUM RECORDEROUR COMPREHENSIVE AND INTEGRATED RECORDS MANAGEMENT SOLUTION HELPS INCREASE PRODUCTIVITY AND ACCURACY, IMPROVE CUSTOMER SERVICE AND DECREASE COST

REUTERS/VincEnT KESSlER

DOING MORE WITH LESSDEVELOPED BY RECORDING PROFESSIONALS TO HELP COUNTIES MEET THE CHALLENGE OF HAVING TO DO MORE WITH LESS As workloads increase and you look for ways to streamline your office processes, Thomson Reuters Aumentum Recorder can help. Easy-to-use and configure, our browser-based Aumentum records management system provides you a complete range of recording capabilities including: real estate, vitals and marriage, automated indexing and redaction, backfile conversion and indexing, full text ocR searching on images, and e-recording from any trusted submitter. in addition, a generic document module allows an infinite number of various additional document groups to be filed and processed in the system. And with fast access to information, and the availability of public access to records through the internet, your staff will be able to provide a higher level of customer service.

COMPREHENSIVEPart of our government revenue management suite, Aumentum Recorder offers you a comprehensive, enterprise-level solution for records management and automated recording and indexing operations. its flexible workflow and user customization features make it an ideal solution, providing you easy-to-use tools for handling records management related functions including: indexing and verification, records search and retrieval, and fully integrated cashiering and recording. it can also automatically produce application and licenses forms such as for business or marriages.

READY WHEN YOU ARE Developed on Aumentum iFramework™, a technology platform built using Microsoft.nET®, Aumentum Recorder is a highly modifiable system. it is completely insulated from technology changes and seamlessly integrated with the entire Aumentum suite of products. This seamless integration provides your staff with the time-saving capabilities of inquiring, data sharing or mining, reporting, and workflow to track a parcel and legal description from recording through valuation and taxation.

Enabling your staff to provide a higher level of customer service.

Real Estate—this module allows your staff to efficiently manage real estate documents such as deeds, deeds of trust, mortgages, liens, releases, abstracts of judgments, and notices. Within this document group, staff can easily scan and record documents, while conducting quality control and image enhancement operations to ensure excellent images. The module also provides feature-rich functionality for indexing and verification, simplified with the use of hot keys and drop-down tables for commonly used entries. Records search and retrieval, creation of reports and templates, detailed accounting and cash management, and simplified document group administration are all standard functions of the real estate module. Plus, unlimited number of owners, interested parties, and other information that can be associated with a parcel or recorded instrument, filing or business revenue.

Public Access—with secure ecommerce functionality, it allows the public to access and purchase copies of records over the internet. The system includes extensive search, view and print functionality for both anonymous and authenticated users as well as the capability to enable on-line forms, including marriage applications and assumed names. it can be configured as a free service, subscription-based, or a hybrid between the two, providing your office with additional revenue streams, while offering constituents convenient access to records and simultaneously reducing foot traffic into your office.

eRecording—this module maximizes the benefits of electronic recording. it allows documents submitted according to Property Records industry Association (PRiA) standards, by any trusted submitter, to be electronically received, recorded and confirmed through a two-way interface. Title companies, escrow companies, attorneys, banking institutions, government agencies and other entities can be granted access as submitters allowing them to create, sign, and transmit a single document or a batch of documents to the recording office. This automated exchange streamlines document submission and indexing, improves turn-around time, and reduces costs for the county as well as the submitter.

Hosting & Disaster Recovery—from remote data vaulting to enterprise hosted application solutions it provides iT infrastructure and Managed Services for government offices throughout the United States. our Tier 4 rated data center insures 100% infrastructure uptime and a secure environment to safeguard mission-critical data.

Vitals & Marriage—this module allow for the reception, scanning, indexing, importing, and imaging of birth, death and marriage records. it enhances your office’s ability to produce copies, flag records for fraudulent activity, and expunge records as required. Vitals, allows you to create certified copies of birth and death certificates directly from the certificate image. it also includes controlled tracking of security paper. Scan First technology allows for either initial scanning of records or an import from state-held records. Marriage, allows for one-time data entry into a fully integrated cashiering and recording system. This significantly reduces the redundant steps involved in a manual process. The system automatically produces all forms required to complete marriage applications and licenses. online Marriage is also included, enabling customers to complete and submit preliminary forms online prior to visiting your office for completion.

Automated Indexing & Redaction—these modules automatically search for and capture specified fields in a scanned document required for indexing or redacting to help reduce keystrokes and increase productivity. This feature dramatically increases the productivity and accuracy of your staff, while significantly helping to reduce workload backlog in the indexing and redaction process.

Backfile Conversion—offers comprehensive services to support the preservation of your records. These products and services include: scanning conversion of hard copy media to digital images, fast and highly accurate indexing and/or index verification, secure and cost effective storage of paper and digital images, plus accurate redaction of personal informa tion from public documents.

AUMENTUM RECORDER KEY COMPONENTS

Vitals & Marriage

Visual Workflow—The workflow management system allows easy and flexible end-user configuration. your administrative users can drag and drop individual workflow components to optimize the records management process. Since the changes do not require programming, the modifications are instantly available in real time.

Full Cashiering—includes a robust and integrated cashiering system with cash drawer support, point-of-sale credit card processing, refund and non-sufficient fund check tracking, auto-fee calculation and ledger disbursement. other features include support for slip printers and fully-audited receipt adjustment capabilities.

Web Public Access—Web Access increases staff productivity by reducing office foot traffic and providing instant access to county records over the internet. The system includes extensive search, view, and print functionality for both anonymous and authenticated users. Full ecommerce integration is provided, including a shopping cart for credit card purchases, as well as saved searches, and account management. online marriage and assumed names forms can also be enabled.

Security—The system’s security goes beyond the expected with overlapping layers of security. interleaved between these layers are auditing layers for user, workstation, and document tracking. This creates a tightly secured system that helps guard document integrity and confidentiality, as well as public trust.

Automated Redaction and Indexing—To ensure document security and confidentiality, and maintain the public’s privacy, the system provides you an imbedded, proprietary automated redaction for obscuring information such as: Social Security, bank account and driver’s license numbers from document images. Automated indexing pre-populates specified

indexing fields reducing keystrokes and helping to improve productivity and accuracy of the index data.

E-Recording—it supports two–way electronic document exchange with attorneys, title companies and other entities. Fully compliant with PRiA industry standards, it allows Models i, ii and iii electronic submissions directly into the Aumentum workflows. This automated exchange streamlines document submission and indexing, audits every step of the process, improves turn-around time, and reduces costs for both the jurisdiction as well as the submitter.

Multitasking—it takes advantage of Microsoft’s latest technology to increase user productivity by running multiple processes at the same time. your staff has the ability to quickly switch among all open windows to perform multiple tasks such as running different reports concurrently, interrupt indexing to assist a phone customer with a search, or viewing multiple document images at one time.

Integration—it allows data to be collected once, and be automatically populated into other integrated systems including: tax billing and collection, property assessment, and e-government. This increases productivity and accuracy, alerts other agencies of property ownership changes immediately, while eliminating redundant entries and duplication errors.

AUMENTUM RECORDER FEATURES

New Real Estate

Real Estate Indexing

Allegan county’s population of 111,000 has dramatically increased and continues to grow, making it Michigan’s 11th fastest growing county. Faced with this increase in constituents, while at the same time experiencing a 20 percent decrease in her staff, prompted county clerk-Register, Joyce A. Watts to seek a replacement of the county’s old recorder software system. “We needed a new system with features that would allow us to provide better and new services to our constituents. And we also needed a system that would allow us to do more with less.”

“of all the companies that gave presentations, Aumentum had the best combination of features and services.”

According to Watts the county has now grown so accustomed to the benefits Aumentum that they cannot imagine how they were able to get along with

their old system. “My staff’s confidence level has increased because the system allows for the population of fields and the redaction and indexing of data with a single stroke, so they don’t have to deal with the errors associated with double entry.” other benefits according to her include a subscription system that allows “power users” such as title and mortgage companies, banks, attorneys and others to access and download county records online.

“Aumentum has freed my staff’s time to personally tend to the needs of the public. Even though we’ve had staff reductions of about 20 percent, we can now get the basic work done in a very fast, accurate and efficient manner, so when constituents walk in, we can spend time assisting them. our staff finds that very rewarding.”

INCREASED PRODUCTIVITY & ACCURACYALLEGAN COUNTY PROVIDES INCREASED SERVICES DESPITE STAFF CUTS

To read more about Allegan County’s use of Aumentum, please visit: tax.thomsonreuters.com/aumentum/allegan

LOWER COST OF OWNERSHIPBUILT FOR MAxIMUM FLExIBILITY

Aumentum is a browser-centric application built on our internally developed iFramework platform utilizing Microsoft.NET technology. It provides fast and secure access to databases throughout all Aumentum applications—helping you to easily navigate from screen to screen, interact-in-workflows and run reports and batch jobs. Aumentum supports robust business features and facilitates legislative updates while insulating that functionality from technology updates and changes.

Aumentum has been designed to be highly configurable and adaptable providing you with a wider range of uniform application features and benefits—at a lower cost of acquisition and ownership. Aumentum not only saves you money, but it is easier and faster to deploy, helping to reduce the time and project management cycle from installation to operation. This time and cost savings, coupled with Aumentum’s flexible service-oriented architecture which allows for integration with other government information management systems, results in reduced risk for you.

GLOBAL LEADERSHIPThomson Reuters is the world’s leading source of intelligent information for governments, businesses, and professionals. Combining industry expertise with innovative technology, we deliver critical information to leading decision makers.

Aumentum simplifies the revenue management lifecycle for governments around the world. Our unique combination of technology enhanced by experience enables you to optimize revenue generation, support sustainable growth and improve services to the public.

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