CHRISTINE KELLY2007 Sweet Gum Ct | Monroe, NC 28110 | (413) 346-8522 | christinedkelly01@gmail.com

Qualifications Summary

Accomplished Executive Assistant offering extensive administrative experience reporting to a CEO and other top executives.

Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

Proficient user of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and QuickBooks. Type 75+ WPM.

Professional Experience

Accounting/HR Assistant | 2015 | Confidential Law Firm| Charlotte , NC

Management and tracking all Accounts Payable / Receivable - Process invoices, and researching charge backs and discrepancies.

Maintain reports, spreadsheets and accounting files.

Assists with reporting to support month-end accounting close entries; prepare various account reconciliations.

Assist with ensuring monthly profit and loss statements are accurate.

Prepare other accounting related reports and accounting duties as requested.

Request Background checks and drug testing for all new hires.

Onboard all new hires (Benefit enrollment, payroll processing, I9 verification, and file creation).

Updates HR spreadsheet with employee change requests and processes paperwork, and PTO tracking.

Executive Assistant/Office Manager | 2006-2014 |Siracusa Associates |Will iamstown, MA

Streamlined functionality of a highly regarded, very successful two-office psychology practice, directly supporting the CEO and 8 therapists treating more than 1,000 patients/clients. Provided indirect supervision of an off-site insurance billing coordinator and worked closely with all clinicians to fully support the practice, maintaining a high degree of responsibility and utmost confidentiality at all times.

First point of contact for all clients calling and/or checking in. Provided exceptional customer service to demanding and deserved clientele.

Daily calendar and schedule coordination and meeting planning.

Organized and managed all office files including, accounting (business and owners personal), personnel files, payroll, tax preparation information, media presentations, re-credentialing information, CEU credits, educational materials, correspondence, patient notes and files and ensured HIPPA compliance across the practice.

Verified insurance authorization and billing information to ensure timely filing and accurate claims submissions for Medicaid/Medicare and most other insurance billing.

Processed all Accounts Payable / Receivable including invoicing, POs, researching charge backs and discrepancies and reconciliations. Main contact for all AP/AR related issues.

Maintained reports, spreadsheets and accounting files. Processed monthly P&L reports and several bank reconciliations. Researched and solved payment discrepancies and made adjustments to accounts as necessary.

Ensured that licenses, registration and malpractice is up to date and files are complete for all staff.

Arranged for domestic and international travel, hotel reservations and car rentals.

Served as liaison between staff and all outside doctor’s offices, agencies, and schools.

Created a policy and procedures manual for Executive Assistant/Office Manager Position.