restore brochure optimising document management through technology

OPTIMISING DOCUMENT MANAGEMENT THROUGH TECHNOLOGYCREATE, UPLOAD, VIEW AND MANAGEOur scaleable and affordable business process optimisation solutions will streamline the accessibility of information within your organisation.

www.restore.co.uk 0844 725 5540

WHAT IS EVIEW?

eView is Restore’s cloud-based electronic data management system which offers intelligent business process management with full audit, tracking and reporting functionalities. eView is a scaleable solution that enables you to manage the lifecycle of your company’s and customers’ documentation with maximum efficiency and minimum fuss.

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FILETRAK PIPETRAK MYCLOUDEVIEW

RANGE OF INPUT SOURCES, INCLUDING:

Physical files

Email

Portable devices

Electronic file transfer

Tailored systems integration

RANGE OF OUTPUT DESTINATIONS:

Physical retrieval and tracking

Online viewing

Secure email delivery

Electronic file transfer

Custom systems integration

DEPARTMENTAL PACKAGED OPTIONS

DIGITAL MAILROOM

INVOICE PROCESSING

HUMANRESOURCES

EVIEW FEATURES:

• Create, track and request documents

• File conversion and data capture

• Document classification and distribution

• Key phrase and optical character recognition

• Hosted documents and FTP delivery

• Exception handling and report functions

• Work-queue function

• Retention management

• Audit tracking and reporting

Our mobile device applications solutions provide automated electronic capture, validation and hosting of critical business information

“ “EVIEW INPUTS

Every file, box, electronic document, image and piece of mail we manage enters our eView management system. As highlighted below, there is a wide range of inputs available to our customers.

LOGISTIC SERVICESOur logistics department manages regular tracked collections throughout the UK. We also offer a large volume ‘lift and shift’ service.

MOBILE UPLOAD

PO BOX MANAGEMENTCollection and processing of all inbound mail. Service optionally includes valuable item handling, such as cheques and passports.

DEDICATED WEB SERVICESWe have a long history of integrating our customers’ internal system into eView; increasing accessibility and traceability.

CLOUD-BASEDUsing our online portal you can directly deliver electronic documents to us via the cloud.

TAG AND TRACKEvery item entering the production process is barcoded and tracked through our processes with automated reconciliation.

EMAIL INGESTIONTracking and processing of documents submitted electronically via email so we can handle physical and electronic document management in the same process.

CUSTOMER META DATAVarious reference data to support the process or electronic manifest of delivery.

INPUT PROCESS DELIVER

You can upload captured information and digital documents directly from your mobile phone or tablet device, improving productivity, accuracy and efficiency.


FORMS RECOGNITIONeView will locate and extract information from captured documents and deliver it to back-end systems.

DOCUMENT SCANNINGWe use industry leading scanning units and an array of specialist scanning systems to ensure the highest levels of quality. Our ability to digitise paper assets is unrivalled in both volume and quality.

Our services include bulk, on-demand or large project and back scanning of any size material up to A0; microfiche, microfilm and aperture cards. Scanning your documents will benefit your company in the following ways:

DIGITAL CONVERSIONWe will convert standard input formats into more suitable formats for processing and delivery.

MULTI-LANGUAGE OCRZonal or full page OCR in multiple languages with configurable virtual OCR engines.

SOPHISTICATED DATA CAPTUREOur combination of scanners and intelligent software is capable of whole page, key word and key phrase capture.

DOCUMENT CLASSIFICATIONOur data capture platform is capable of automatically classifying documents.

Improved efficiency and accessibility

Increased records security

Decrease in internal workloads


EVIEW PROCESS

We’ve collected your information in physical or electronic format, what happens next?

Our current scanning potential can digitise up to 600 million images annually“ “

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WORK-QUEUE ROUTING eView can route data to various destinations within your company for approval.

EXCEPTION MANAGEMENTUncategorised documents and unsuccessful data capture attempts will automatically request immediate manual interception.

ONLINE REAL TIME MI We can provide live processing performance reports to keep you up to speed on project progression.

The final step in our digitisation and management processes challenges us to make your data as accessible as required, without compromising security or compliance.

PHYSICAL MEDIAElectronic data can be delivered back to you via physical media, such as hard drives, USB memory sticks or CDs.

CLOUD-BASED HOSTINGProcessed documents are uploaded to the Restore Cloud and are accessible 24/7 via a secure portal with fully audited access control.

CUSTOM DELIVERY SOLUTIONS INCLUDE: • SAP integration• Bespoke integration with

existing internal systems• XML/CSV format

AUTOMATED ELECTRONIC DELIVERYOur classification system can direct documents to a specific department within your organisation, including HR and Accounts.


EVIEW DELIVERY

Once the processing stage is complete, how do we make your data accessible?

24/7 cloud access via secure internet connection“

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ON-SITEFILETRACKING

KEY FEATURES: Improves staff efficiency,particularly messenger staff

Reduces archive size by up to 20% through superior auditing and control

Saves space – a better organised system leaves less room for fileslying on desks, and so on

Provides a single hub for management, thus streamlining procedures and leaving less room for error

Closes the gap for risk by confirming the audit trail to destruction

Interfaces smoothly and easily with RM systems to join up all your organisation’s data and make it accessible at the touch of a button

fileTrak works perfectly with your RM software applications so you can integrate your on- and off-site systems easily, smoothly and seamlessly

WHAT IS EVIEW FILETRAK?

fileTrak is Restore’s in-office file and asset tracking software which has been designed to be a standalone application that can be fully customised to meet your company’s requirements. You don’t need to store your documents off-site with Restore to benefit from our fileTrak tracking software.

SYSTEMS INTEGRATIONWhen integrated with your internal system fileTrak will enable you to manage, track and barcode any of your assets as well as manage any records stored in our data centres via the online management service. Benefits include: wide-ranging compatibility, random access filing, departmental billing and wireless communications for mobile, internet or point to point tracking.


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“ “25%INCREASE

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AUDITCONTROL

REDUCESERRORS

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RISK

EASY

ACCESS

FEATURES:Upload, view, retrieve and print

Control user access levels

Upload and view multi-format records

Access data from anywhere with internet browser access

Track uploaded records, for audit purposes

Download anomaly reports

View and download manufacturer specs View and download construction records

View item specifications

Minimise risk and error

This service puts the Restore team in the heart of the project, collecting data from suppliers and contractors and carrying out quality checks, identification of anomalies and errors and pursuing their resolution

“ “FILETRAK PIPETRAK MYCLOUDEVIEW

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WHAT IS EVIEW PIPETRAK?

pipeTrak is Restore’s project control software and material traceability solution that is used by major oil and gas companies worlwide. pipeTrak enables you to upload, view and retrievedocuments and download reports fromanywhere with internet access.

pipeTrak has been designed from the ground up, start to finish, by our team of ‘in-house’ industry developers and has been inspired by the ever evolving demands of those who use it on a daily basis – our customers. pipeTrak lets you know exactly what’s going on in a project: where materials are, the status of construction, testing and certification, where required documents are… Commercial pressures and legal compliance mean that this is an area of business you cannot afford to take lightly. Restore can help ease the burden, keeping you compliant at all times.


HOSTING SERVICESHosting covers a wide range of IT services designed for fast deployment with minimal cost. As your business develops you select the services that meet your needs. Restore customers can choose from:

Email, Exchange and SharePoint hosting

Archiving for file and email

Application hosting

Website and blog hosting

Infrastructure hosting

Most Restore customers benefit from mixing and matching the services with dedicated systems in their own data centre and using Restore cloud services for specific applications or extended infrastructure. This flexibility combines the best-of-breed technology without having to make a large capital investment. It also provides enhanced security with your data being stored in the country’s most secure data centres.

WHAT IS EVIEW CLOUD?eView Cloud is Restore’s comprehensive, best-of-breed cloud storage back-up and archiving solution. Technical expertise combined with strong business acumen enable us to deliver solutions that bring a proven return and are value for money.


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When you select Restore as your technology partner you don’t just choose a solution, you choose a partner with a wealth of knowledge gained from implementing these solutions into companies like yours

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MANAGED IT SERVICESManaged Services are simply a way of hiring technical resource to help you in your business. Over the last few years many services have been developed which include:

Cloud-based services for applications, infrastructure and storage, all of these services are accessible through the internet

Using our IT Managed Services means we will act as the support desk to help our customer’s users when they have a problem

For today’s business environment it’s important to clearly identify what IT services your business needs and how you intend to procure them. Then it’s a case of finding the right company to partner with.

DISASTER RECOVERYDisaster Recovery is one of the most important services for your business. When you’re in the midst of a catastrophic failure it’s essential to be able to call on the experts for hands-on support in helping you get back to normal. Your DR plan will give you all the alternatives you need to continue working and keep your business going.

Disaster recovery is one of the most important services for your business“ “

To make sure nothing is left to chance we provide you with a full DR test when we simulate a major failure. Our key objective with your DR plan is to make sure our systems deliver the recovery time objective (RTO) which is agreed at the point the contract is signed.

Real time replication for zero downtime

Access securely from home or office

Full DR test – nothing left to chance


YOUR OWN DIGITAL FILING CABINETImagine all your paperwork securely in one place, accessible at the touch of a button. Organise your paperwork or let one of our consultants do it for you. We then scan, sort, upload and store your paperwork into your own digital filing cabinet. Every document is searchable and ready to view wherever you are. You can add to your filing cabinet over time whenever it suits you, and all of your documents are protected by state-of-the-art technology. With Restore’s myCloud solution you can protect your valuable documents and precious memories, giving you, your family or your business, complete peace of mind.

FEATURES:

Secure cloud storage

Easy to choose service level

Multi-account functionality

Bespoke projects

BENEFITS:

Instant global access online

In-house aided self-scan option

Complete peace of mind

Share with family

PEACE OF MINDYour digitised Restore myCloud documents are all encrypted to UK online banking standards, while originals can be stored in ISO 14001-accredited, 24/7-patrolled, secure and fireproofed premises.

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WHAT IS MYCLOUD?

myCloud is Restore’s new, secure cloud storage offering for domestic and home office users. All of your property deeds, wills, insurance documents, passport photocopies, or precious family photographs can be scanned and hosted in the Restore Cloud.

HOW MYCLOUDWORKS

WILLS

DOCUMENTS

DEEDS

BIRTH CERTIFICATE

STATEMENTS

FREE SOFTWARE AND TRAINING

ORDER RETRIEVAL OF YOUR DIGITAL FILES TO YOUR DESKTOP OR PAPER FILES TO YOUR OFFICE

3

2 SECURE LOGIN TO OUR STORAGE FACILITIES

COMPATIBLE WITH MOBILE DEVICES

COMPLETE AUDIT TRAIL MINIMISING RISK OF LITIGATION

REQUEST A SCAN OF A DOCUMENT TO BE SENT TO YOUR DEVICE

1

ADD REFERENCE DATA AGAINST ASSETS

MANAGE, TRACK AND BARCODE ASSETS

COMPREHENSIVE ASSET HISTORY

EXPORT DATA

ORDER BOXES

RS enables you to optimise your operations and improve your ability to make fast and accurate decisions while:

Speeding the pace of your operations, taking the burden off your organisation

Streamlining the ways content is shared and accessed throughout your business

Bringing accuracy, systematic control, consistency and standardisation to your business processes

Minimising the likelihood of litigation losses resulting from lost documents

Enter reference information and destruction dates against your boxes, putting you in complete control

Demonstrate to your customers that their documents are secure

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Restore uses RS SQL for its archive and asset-tracking services. The benefits, such as wide-ranging compatibility, random access filing, departmental billing and wireless communications for mobile, internet or point-to-point tracking are well known by document management professionals.

This flexible and feature-rich information management and record tracking software allows you to easily and accurately manage, track and monitor the activity of any item stored (boxes, file folders, documents, and tapes) from deposit to destruction, work order to invoice. Using RS SQL reduces the time and effort it takes to access information and continues to set the industry standard in record storage management solutions.

Implementing this software couldn’t be simpler with the Restore team doing the leg work for you, as well as offering ongoing support should you need it. Moreover, we offer the software as a complimentary service to all our storage customers, meaning you don’t pay a penny.

DOCUMENT MANAGEMENT SYSTEMS

You can track and manage any of your assets at our data centres by phone, fax, email or through our online management service

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restore brochure optimising document management through technology

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