resolutions approving contracts re: linden avenue facility

8/7/2019 Resolutions Approving Contracts re: Linden Avenue Facility

1/19

City Clerk File No.Agenda No.Approved:TITLE:

Res. 11-04110.0

RESOLUTION AUTHORIZING THEA WAR OF A CONTRACT TO KYECONTI CONSTRUCTION, LLC FOR THE MUCIPAL SERVICESCENTER - PHASE I - SITE PREPARTION - PROJECT NO. 2009-029AFOR THE DEPARTMENT OF PUBLIC WORKS, DIVISION OF ARCHI-TECTURE 'COUNCILOFFERED AND MOVED ADOPTION OF THE FOLLOWING RESOLUTION:WHEREAS, the Director of Purchasing acting within his authority and in conformity withN.J.S.A 40A: 11-1 et. seq. has publicly advertised for bids for MUNICIPAL SERVICES CENTER- PHASE I - SITE PREPARTION, PROJECT NO. 2009-029A, pursuant to specifications andbids thereon; andWHEREAS, pursuant to public advertisement, the City of Jersey City has received two (2)bids, the lowest having been from Kyle Conti Construction, LLC, 749 Clawson Avenue,Hilsborough, New Jersey 08844 in the Total Bid Amount of TWO MILLION TWO

HUNDRED SEVENTY-FIVE AND 00/100 DOLLARS ($2,275,000.00) with a 10% Contingencyamounting TWO HUNDRED TWENTY-SEVEN THOUSAND FIVE HUNDRED AN 00/100DOLLARS ($227,500.00); and

WHEREAS, the Director of Purchasing has certified that he considers said bid to be fair andreasonable; andWHEREAS, these funds are available for ths expenditue in accordance with requirements

of the Local Budget Law, N.J.S.A. 40A:4-1 et. seq.Department of Public Works, Division of ArchitectureACCOUNT NO. PURCHASE ORDER NO. AMOUNT04-226-55-000-02904-226- 5 5-000-029

IOZ/lLjI ~ ~I/ S (Contingency)Tota Encumbrancy.......................

$2,275,000.00$ 227,500.00$2,502,500.00

NOW, THEREFORE, BE IT RESOLVED BY THE Municipal Council of the City ofJersey City that the said bid of the aforementioned Kyle Conti Construction, LLC. be accepted andthat a contract be awarded to said company in the above amount and the Director of Purchasing isdirected to have such a contract drawn up and executed; and be it furher

RESOLVED, that upon certification by an offcial or employee of the City authorized toattest that the contract has complied with specifications in all respects, and the requirements of thecontract met. then; payment to the contractor shall be made in accordance withthe provisions oftheLocal Fiscal Affairs Law, N.J.S.A. 40A:5-1 et. seq.; and be it fuer

RESOLVED, that this contract shall be subject to the conditions that the vendor providesatisfactory evidence of compliance with the Jersey City Affirative Action Amendments to the LawAgainst Discrimination, N.J.S.A. 10:5-31 et. seq.; and be it fuher.


2/19

Continuation of ResolutionCity Clerk File No.Agenda No.

Pg.# 2Res. 11-04110.0

TITLE:RESOLUTION AUTHORIZIG THE AWARD OF A CONTRACT TO KYECONTI CONSTRUCTION, LLC,-FOR THE MUNICIPAL SERVICESCENTER - PHASE I - SITE PREPARTION - PROJECT NO. 2009-029AFOR THE DEPARTMENT OF PUBLIC WORK, DIVSION OF ARCHI-TECTURE

RESOLVED, that the Mayor or Business Admnistrator is hereby authorized to execute acontract on behalf of the City of Jersey City.I, (Donna Mauer), as Chief Financial Offcer, hereby certify that these

fuds are available for this expenditue in accordance with the Local Budget Law, N.J.S.A. 40A:4-1et. seq.Departent of Public Works, Division of ArchitectureACCOUNT NO. PURCHASE ORDER NO. AMOUNT04-226-55-000-02904-226-55-000-029 102//0//c:L./ /C; (Contingency)Tota Encumbrancy.......................

$2,275,000.00$ 227,500.00$2,502,500.00

APPROVED: PETER FOLGADO, DIRECTORDIVISION OF PURCHASINGabDecember 28, 2010

APPROVED: APPROVED AS TO LEGAL FORMAPPROVED:

Certification Required DNot Required 0

,RECORD OF COUNCIL VOTE ON FINAL PASSAGE 1126/11

COUNCILPERSON AYE NAY N.V. ' COUNCILPERSON AYE NAY N.V. COUNCILPERSON AYE NAY N.V.SOTTOLANO GAUGHAN VELAQUEZDONNELLY FULOP FLOODLOPEZ RICHARDSON BRENNAN, PRES

APPROVED

.I Indicates Vote N.V.-Not Voting (AbstaiAdopted at a meeting of the Municipal Council of the City of Jersey City N.J.

Peter M, Brennan, President of Council Robert Byrne, Cit Clerk


3/19

RESOLUTION FACT SHEETOF BID RECEPTIONFULL TITLE OF RESOLUTION:RESatUTlON AUTHORIZING THE AWAR OF A CONTRACT TO KYE CONTI CONSTRUCTIONLLC., FOR THE MUNICIPAL SERVICES CENTER - PHASE I - SITE PREP ARTlON, PROJECT NO2009-029A FOR THE DEPARTMENT OF PUBLIC WORKS, DIVSION OF ARCIDTECTUREPERSON AN DEPARTMENT REQUESTING BID RECEPTIONBrian F. Weller, L.L.A., Acting DirectorPERSON RESPONSIBLE FOR CONDUCTING BID RECEPTION:Peter Folgado, Director, Division of PurchasingNUMBER OF PROPOSALS PICKED-UP: Ten (10)DATE BIDS WERE PUBLICLY RECEIVED: December 9, 2010NUMBER OF BIDS RECEIVD: Two (2)DESCRIE THE PROGRA OR PROJECT REQUIRG BIDS:Municipal Services Center -'Phase I - Site PreparatonIN THE SPACE BELOW, PROVIDE DETAILED INFORMATION FOR:

(A) COMPLETE NAME AND ADDRESS OF ALL BIDDERS AND THEIR(B) BID RESULTS (DESCRIPTION OF BID ITEMS - INCLUDING QUANTITY OF ITEMS BID

UPON, UNTPRICES, EXTENDED PRICES, AND ANY OTHER PERTINNT INORM TIONRELEVANT TO THE BID RECEPTION):Tota Bid Price

1. Kyle Conti Construction, LLC749 Clawson AvenueHilsborough, NJ 08844

$2,275,000.00

2. Yannuzzi and Sons, Inc.15 Route 206 South, Unit 14Hilsborough, NJ 08844$4,150,250.00

COMMENTS (iF NECESSARY):BID QUOTATION IS CONSIDERED TO BE FAIR AND REASONABLE: ~1 / 'CERTIFY THT ALL TH FACTSHAVE BEEN PRESENTEDDate (z/islip~ , TER FOLGADO, ,IRCTORDIVISION OF PURCHASING


4/19

CITY OF JERSEY CITY - DIVISION OF ARCHITECTURE 575 ROUTE 440, SECOND FLOOR'JERSEY CITY, NEW JERSEY 07305Ph. (201) 547-5900 Fax (201) 547-5806Bid Tabulation Worksheet

Job: Municipal Services Complex,Job No,: 09-029Akyie Cn~on'~rU6tr~.:';1!t'C;;::t49!QI~W~tf1l~~r:~~Sp.tp..QG~N1~~a41.;;':'" 'ITEM DESCRIPTION QTY. . UNIT COST

Date: '

Total Base Bid Price LS $2,195,000.00UNIT PRICE Item No. 1 500 CY $100.00'UNIT PRICE Item NO.2UNITPRICE Item NO.3

25 ,CY,' $30050 CY $450.00

9-Dec-10

,. '(..,; EXTENDED,$2,195,000.00

$50,000.00$7,500.00

$22,500.00GRAND TOTAL BID PRICE . $2,275,000.00, (base bid plus total cOst for item Nos. 1, 2 and 3)

Yannuzzi and Sons; Inc., 152 ROUt~~St~lit"\~l;14~~PftrS~arplJg~;I~~~,,9:Sg44 ';,'i,\~"...ITEM DESCRIPTION QTY. UNIT,I EXTENDED$4,072,750.00

$40,000.00 .Total Base Bid Price LS $4,072,750.00

UNIT PRICE Item NO.1 500 CY $80.00UNIT PRICE Item NO.2 25 CY $800UNIT PRICE Item NO.3 50 CY $350.00

GRAND TOTAL BID PRIC,E, (base bid plus total cost for item Nos. 1, 2 and 3)

$20,000.00$17,500.00

$4,150,250.00


5/19


Res. 11-042LO.P

o ~iiORAT ~'PRESOLUTION AMNDING A PROFESSIONAL SERVICES CONTRACWITH URAHN ARCHITECTS IN CONNECTI9N WITH THE PHASE IICONSTRUCTION DOCUMENTS AND CONSTRUCTIONADMINISTRATION FOR THE NEW MUNICIPAL SERVICES COMPLEX,PROJECT NO. 2009-029, FOR THE DEPARTMENT OF PUBLIC WORK,DIVISION OF ARCHITECTUR

COUNCILRESOLUTION: OFFERED AN MOVED ADOPTION OF THE FOLLOWING

WHEREAS, Resolution 10-387, approved on June 9, 2010, authorized a professional servicesagreement in theanunt of $1,780,632.00 between the City of Jersey City (City) and UrbahArchitects, 30 Sherman Avenue, Glen Ridge, New Jersey 07028 (Urbah) to provide"architectural services in connection with the construction of the New Municipal ServicesComplex, Project No. 2009-029 (Project); andWHREAS, the contract award was made in accordance with the Fair and Open Process of the Pay-to-Play Law, N.J.S.A. 19:44A-20A ~~.WHEREAS, the City has made changes to the Project site plan to provide value engineeringrevisions in order to reduce the Project's cost;WHEREAS, in order to implement these value engineering revisions, the City wil need additionalarchitectral services; andWHEREAS, Urbah has submitted the attched proposal dated December 21,2010 toprovide the City with additional architectual services for an amount not to exceed$249,281.00; andWHEREAS, Urbahn has submitted its Certification of Compliance with the City's Contractor Pay-to-Play Reform Ordinance 08-128 adopted on September 3, 2008; andWHEREAS, the funds are available for this expenditure fromAccount04-226-55-000-029 P.O.No.100117 Amount$249,281.00NOW, THEREFORE, BE IT RESOLVED by the Municipal Council of the City of Jersey Citythat:1. a. The agreement with Urbah Architects is amended to increase the contractamount by an additional $249,281.00; and

b. All other terms and conditions of the agreement shall remain in effect; and


6/19

Pg.# 2ontinuation of ResolutionCity Clerk File N.Agenda No.

"RECORD OF COUNCIL VOTE ON FINAL PASSAGE 1/26/11COUNCILPERSON AYE NAY N.V. COUNCILPERSON AYE NAY N.V, COUNCILPERSON AYE NAY N.V

SOTTOLANO GAUGHAN VHAZOIIFZDONNELLY FULOP FLOODLOPEZ RICHARDSON BRENNAN, PRES

TITLE:

APPROVED:APPROVED:

.I Indicates Vote

Res. 11-04210.PRESOLUTION AMNDING A ,PROFESSIONAL SERVICES CONTRCTWITH URBAH RCHITECTS IN CONNECTION WITH THE PHASE IICONSTRUCTION DOCUMENTS AND CONSTRUCTION--ADMINISTRATION FOR THE NEW MUICIPAL SERVICES COMPLEX,PROJECT NO. 2009-029, FOR THE DEPARTMENT OF PUBLIC WORK,DIVISION OF ARCHITECTUR

2. Notice of this amendment shall be published once in a newspaper of general circulation inthe City of Jersey City as required by law.3. The Certification of Compliance with the City's Contractor Pay-to-Play Reform

Ordinance 08-128 adopted on September 3, 2008, attched hereto and incorporatedherein by reference, shall be placed onfile with this resolution.

I, , (Donna Mauer), as Chief Financial Offcer hereby certify that these fundsare available for this expenditure in Account Number 04-226-55-000-029 for payment of the above. Resolution.

abJanuar 13, 2011

~;jtt / -=ROVED AS TO ~:~:?:, ~Certification Required 0Not Required o

APPROVED

Adopted at a meeting of the Municipai Council of the City of Jersey City N.J.N.V.-Not Voting (Abstai

Peter M, Brennan, President of Council Robert Byrne, City Clerk


7/19

LEGISLATIVE FACT SHEETThis summar sheet is to be attched to any ordinance, or resolution submitted for Councilconsideration. Incomplete or sketchy sumar sheets will be retued. The deprent, division oragency responsible for the overall implementatimi of the proposed project or program should providea concise and accurte statement of facts.1. FULL TITLE OF LEGISLATION:

RESOLUTION AMENDING A PROFESSIONAL SERVICE CONTRACT TOURAH ARCIDTECTS IN CONNCTION WITH THE PHASE II - CONSTRUC-TION DOCUMENTS AN CONSTRUCTION ADMINISTRATION FOR THE NEWMUICIPAL SERVICES COMPLEX, PROJECT NO. 2009-029, FOR TilEDEPARTMENT OF PUBLIC WORK,' DIVSION OF ARCIDTECTUR

2. NAME, TITLE, AN PHONE NUER OF PERSON INITIATING THE RESOLU-TION:Brian F. Weller, Acting Director, Division of Architecture.

3. DESCRIPTION OF THE PROGRA, PROJECT, PLAN, PURCHASE, ETC.Provide additional ArchitectuaVEngineering Services, specifically to make changes to theproject site plan, providing value engineering revisions to reduce the cost of the project.

4. ANICIPATED COMMUNITY BENEFITS OR ASSESSMENT OF DEP ARTMEN-TAL NEED:Project will allow for continued design of a new Municipal Services Complex to promoteeffcient cOItsolidation of Public Services. Bidding this project in the curent depressedmarket wil ultimately save the City money.

5. COST OF PROPOSED PROGRA OR PURCHASE:(IF EQUIPMENT PURCHASE, WHAT DOES IT REPLACE.HOW WILL THE PROGRA OR PURCHASE HE FUNED?):The funds for this increase are available in accounfno. 04-226-55-000-029 in the amount of TWOHURED FORTY-NI THOUSAN TWO HURED .EIGHT-ONE DOLLAR($249,281.00) bringing the overall base contract amount to TWO MILLION TWN'-NITHOUSAN NI HURED THITEEN AN 00/00 DOLLARS ($2,029,913.00)

6. IF CONTRACT, PROJECT OR PLAN DATE OF COMMENCEMENT:Contract curently in full force and effect. Additional work will commence upon Councilapproval , .. ANTICIPATED COMPLETION OF PURCHASE DATE:Four (4) months

I CERTIFY THE FACTS PRESENTED HEREIN AR ACCURTE.~-~~N" f, WE ER, L.L.A., Acting Director /-17./(Date


8/19

ORDER OR CANCELLATION

vii 'f vr",c.r,,~c. T vii T,DIVISION OF PURCHASING

1 JOURNAL SQUARE PLA, ,JERSEY CITY, N.J. 07306TEL. NO. (201)547-5155 , ' FAX NO. (201) 547-6586, C.O.NO. DJ t /

FROM: PURCHASE ORDER NO. 100117APPROVED: REQUISITIQNNO.

, ORIGINAL'AMOUNTBUD. YEAR: 11 '

, R0150706$1,780,632.00FUND: 04 GIL NO: 226

OBJ: 029DEPT:IDIV. Public Works/ArchitectureDATE: January 10, 2011 , CAFR: 55 SUB ,LDGR: 000VENDOR NAME Urbahn Architects P.C. VENDOR NO. ' UR480150

CANCEL, " 1,780.632.002.029,913.00IT SHOULD BE BUD. YR.IT SHOULD BE CAFR: ,

,IT SHOULD BEWRONG:

IT SHOULD BE'

ITSHOULD BEIS WRONG: $ IT SHOULD BE $

2009-029 - Additional Architectura/ngieering Services (see attached Amending.

THIS PURCHASE ORDER FOR THE FOLLOWING REASON:(XJINCREASE BY $ 249,128.00(J DECREASE BY $

( J G/L NO.:r J FUND

IS WRONGG/L NO.

r J OBJ:SUB LDGR:

ISWRONGOBJ

l LGFS BATCH NO.

, I

PETER FOLGADOPURCHASING DIRECTOR

o - FOR PURCHASINGB - FORACCTS. & CONTROL 'E - FOR DEPT.lDIV. COPY

C - BATCH COPYF - VENDOR'S COpy


9/19

Res. 11-0431O.QAgenda No.

..Approved:TITLE:

RESOLUTION A WARING A PROFESSIONAL SERVICES AGREEMENT TOMACOLM PIR, INC. TO PROVIE PROFESSIONAL ENGINERIGSERVICES IN CONNCTION WITH ENVONMNTAL CONSULTINGSERVICES FOR 15 LINEN A VENU TH SITE FOR TH NEW MUCIPALSERVICtS. CENTER, PROJECT NO. 2009-029 FOR THE DEPARTMENT OFPUBLIC WbRK, DIVSION OF ARCIlCTU

COUNCIL offered and moved adoption of the following resolution:WHEREAS, the City of Jersey City (City) requires the services of an environmental engineeringfirm to perform soil sampling of thee piles of soil and provide Licensed Site Remediation, Pre-demolition Building Surey, Technical Support for Litigation, additional LSRP Consultation,'Supplemental Site Investigations and Condemnation Techncal Assistace for the new MuncipalServices Center, 15 Linden Avenue, Jersey City, New Jersey; andWHEREAS, the purose of conducting the soil sampling is to characterize the piles forcontamants of concern for onsite soil reuse to be included in constrction documents beingprepared by Urbah Architects for the New Municipal Services Center, Project 2009-029 (project);andWHEREAS, Malcolm Pirnie, Inc., 17-17 Route 208 North, Fair Lawn, New Jersey, is qualified toperform these services and will provide these services at a rate of $150.00 per hour, includingexpenses, for a total contract amount not to exceed $273,000.00; andWHEREAS, these services qllifY as professional services exempt from public bidding under theLocal Public Contracts Law, N.J.S.A. 40A:ll-1 ~~.; and

WHEREAS, the City is awarding this contract pursuant to the Fai and Open Provisions of the Pay-to-Play Law, N.J.S.A 19:44A-20A ~ ~.; andWHREAS, Malcolm Pirnie has submitted its Certification of Compliance with the City'sContractor Pay-to-Play Reform Ordinance 08-128 adopted on September 3,2008; andWHEREAS, fuds in the amount of$273,000.00 are available in Account No. 04-226-55-000-029;andWHEREAS, the resolution authorizing the award of ths agreement and the agreement itself mustbe available for public inspection.NOW, THEREFORE BE IT RESOLVED, by the Muncipal Council of the City of Jersey Citythat:i . The Mayor or Business Adminstrator is authorized to execute a Professional Services

Agreement, in substantially the form of the attached, with Malcolm Pirne, Inc. for providingengineering services related to the constrction of New Muncipal Services Center for a totalcontract amount not to exceed $273,000.00;

2. Pursuant to N.J.S.A.40A:11-15(9), the term of the contract shall be for twenty-four (24)months commencing on the date the contract is executed by City offcials;


10/19

Continuation' of ResolutionCity Clerk File No.Agenda No,

Pg.# zRes. 11-04310.Q

TITLE:

RESOLUTION AWARING A PROFESSIONAL SERVICES AGREEMENT TOMACOLM PIR, INC. TO PROVIE PROFESSIONAL ENGINERIGSERVICES IN CONNECTION WI ENVONMNTAL CONSULTINGSERVICES FOR 15 LINEN AVENU THE SITE FOR THE NEW MUCIPALSERVICES CENTER, PROJECT NO. 2009-029 FOR TH DEPARTMENT OFPUBLIC WORK, DIVSION OF ARCHIECTU

3. Ths ageement is awarded without competitive bidding as a professional services agreementunder the Local Public Contracts Law,NJ.S.A. 40A: 11 -1 !~.;

4. A copy of ths resolution shall be published in a newspaper of general circulation in the Cityof Jersey City as required by: law with ten (10) days of the adoption of the resolution;

5. The award of ths contract shall be subject to the condition that Malcolm Pirne, Inc. providesatisfactory evidence of compliance with the Affirmative Action Amendments to the LawAgaist Discrimination, NJ.S.A 10:5-31 ! ~.; and

6. The Certfication of Compliance with the City's Contractor Pay-to-Play Reform Ordinance,attched hereto and incorporated herein byreferenc, shall be placed on fie with thisresolution.I, , Donna Mauer, hereby certify that fuds in the amount of

$273,000.00 are available in Account No. 04-226-55-000-029 for payient of this resolution. '

Donna Mauer, Chief Fiscl Offcer

abJanuar is, 2011

APPROVED: I!A~~EGA~~ Gorporation CounselAPPROVED:Certification Required 0Not Required o

APPROVEDRECORD OF COUNCIL VOTE ON FINAL PASSAGE 1/26/11 1

COUNCILPERSON AYE NAY N.Y. COUNCILPERSON AYE NAY N.Y. COUNCILPERSOt- AYE NAY N.V.SOnOLANO GAUGHAN VELAZQUEZDONNELLY FULOP FLOODLOPEZ RICHARDSON BRENNAN, PRES

.I Indicates Vote N.Y.-Not Voting (AbstaiAdopted at a meeting of the Municipal Council of the City of Jersey City N.J.

Peter M, Brennan, President of Council Robert Byrne, Ctty Clerk


11/19

l'

""\ALCOL\'1IRNIEDEPENDENT ENVIRONMENTALGINEERS, SCIENTISTSD CONSULTANTS

Maleolm,Pirnie, Inc.17-17 Route 208 North, Second Floor

fair Lawn, NJ 07410T: 201.97.7400 F: 201.97.4399

ww.plrnh!~om

November 15, 2010'~

Mr. Rodney HadleyDirectorCity of Jersey CityDepartrent of Public Wrks,575 Route 440Jerse'y-City, NJ 07305Re: East ,Linden Avenue Relocation Site

Proposal for Additional Environmental Engineering Services

Dear Mr. Hadley:

Malcolm Pirnie is pleased to provide this proposal to c()ntinue ,to assist the City of Jersey City withefforts for theJersey City Municipal Service Complex (JCMSC) site: , These activiti~s should comprise the remainingenvironmental efforts anticipated to complete the redevelpment of the Site and include soil pilesampling arid characterization, apre~demolition survey of existing structures at the site, continued

'technical assistance in support of the legal proceedings for propert acquisition; and additional LSRPconsultation servic~s through'the remaining design phase on 'an as"required basis. It, is appropriate to" ''note that the costs expended by the City fpr environmental investigations and reinedial designs for thesite havebeen.inc1uded in the monetary environmental. reservation aspartofthe legal proceedings with

, the former owners. A detailed description of these additional requiredefforts and the costs for each areprovided below.,Soil Pile Characterization ,,'During MaIColi: Pirnie's site inspection on October 18, 2008, three mounds of soil piles were observed'in the rear of the former Rapid Plasdcs Site, 'Soil Pile 1 (Area 1) appeared' to be comprised ofdirt/sil/gravel, Soil Pile 2 (Area 2) appeared to be comprised of road/asphalt milings and Soil Pile 3.(Area 3) appeared to be comprised ofa mixture of top soil and gravel. In 2008, the site was active withwhat appeared to be site dev~lopment construction by the Sterling Capital LLC's (previous owner)contractors. The quantity of these piles seemed to change during on-going investigations at the site. Toavoid environmental sampling, the City's Legal Counsel attempted to ascertain the origin andcomposition of the material from the previous owner but these efforts were unsuccessfuL.Since the proposed redevelopment plan for the Site intends to reuse the soil piles onsite, MalColm Pimieis proposing to characterize the soil piles for onsite reuse. Rather than using the traditional NJDEP

,methodology thatean be very costly, Malcolm Pimie has proposed an alternate methodology that hasbeen previously accepted by the NJDEP to satisfy the requirements ~f the Guidance Document atsignificantly re~uced cost to the City. '

Solutions for Life'" '."il


12/19

f\1AlCO~MPIRNlt Rody Hadley, City of Jersey CityDepartment of Public Works

Nvember 15,2010Page 2 of3

Malcolm Pirilie has developed a proposal' to perform these services, which details soil pilecharacterization and the meth.odology to be implemented. That proposal has not yet been authorized bythe City and a copy of the proposal is attahed fr you convenient review' as Attachment A. Theanticipated budget to perform these services is $55,00.Pre-Demolition Building Smvey, Urbahn Architects (Urbahn) and the City will he incloding the demolitio,n ofthe existing 160,000 squarefoot building 'as part of the Package 1 Redevdopment Constroction Contract Document. Prior to thedemolition of the building, the City and Urbahn Architects requested Malcolm Pirnie to' conduct, aninvestigation to characterize the presence of asbestos. To address this request, Malcolm Pirnierecommended conducting, a Pre-Demolition Building Surey that wil focus on environmental issuesprior to demolition. This survey typi~al1y includes an asbestos surve, lead in paint inspection, PCB incaulking investigation, onsite concrete reuse investigation, and universal waste identification. Urbahn,in conjunction 'with our input, have added recommended lariguage in the Package1. Contract Documentto address the lead iri paint and concrete reuseissues~

!Malcolm Pirniehas developed a proposalto perform these services, which details the required activities.That proposal has not yet been authorized by the City and. a copy of the proposal is attached asAttachment B for!ou convenient review. The anticipated budget to perform these services is $35,000.Technical Support,fr LitigationMalcolm Pirnie has been assisting the City and the City's Condemnation Legal Counsel withenvironmental related matters as it relates to the condemnation for the relocation site of the Jersey City'Municipal Service Complex (JCMSC) located at 15 East Linden Avenue. Currently, the City has twocivilactionsfiedagainstdiem by previous Owner related to the environmental reservation. M,alcolmPirn:iehas provided.documentatin and expert testimony necessary'to maintain the full amount of thisenvironmental reservation. 'The City is also in negotiation with Rapid Plastics, former tenant of 13Linden Avenue,regardingasettlmenton 'the environmental cleanup of their . existing NJDEP caSe.Based upon the ongoing legal activity surrounding the environmental issues at ,the site, theCondemnation Counsel has irdicated that additional technical support from' Malcolm Pirnie may berequired until the cases are settled. While it is difficult to exactly define our effort level at this time,CondemnationCounsl agrees that a proposed allowance of $ 20,000 for additional support serviceswould be appropriate at this time. ' ,Additional LSRP/Malcolm Pirnie Consultation" As Urhahn Architects ~ves towards the .development of the Contract Document for the Package 2(Superstructure), Urbahn, Architect has' a milestone to achieve completed Contract Documents by theend of this year, with bidding phseand construction to follow. ,For Package 2, the Design Teamconsists of various disciplines ranging from landscaping, lighting, civil, utilties, etc. that wil have to '

, comply with theremediatipn proposed and approved by the LSRP for the soil contamination at the Site.Malcolm Pirnie and the LSRP will, continue to serve in ,the same capacity as Package 1 to verifyo


13/19

MALCOL'v'PIRNlt Rodey HadleyCity of Jersey CityDepartment of Public Works

November 15,2010Page 3 of 3compliance with the remedial goals and to provide regulatory compliance consultation during thedesign. Anticipated activities could inClude specification and drawing review, pre-approval of anydesign modifications impacting the remediation, site visits, by the LSRP during construction for requiredcertificatons of remediation, and LSRP technical support for litigation. While it is difficult to exactly,defineour effort level at this time, we recommend an allowance of $ i 7,000 to provide these services onan as required basis.Summry of .troposed Additional Services

, We propose to, provide the additional serviceS 'provided as described above in the amount of $127,000.Services and incurred costs would be invoiced in accordance with our attached existing hourly rateschedule for the City which has not'changed since 2007. A breakdowIl of the proposed additionalengineerIng services is as follows:

Additional,Projec Completion Services CostSoil Pile Characterization $55,000Pre-Demolition Building Survey $35,000Technical Support for Litieation , $20,000Additional LSRP/MakohrtPirnie Consultation ' , $17,000Total $127,000

We appreciate the opportuiiityto continue to assist the City of Jersey City on this important project.Should you have any questions . or require any additional clarifications, please contact us at yourconvenience.

, Verytluly yours,'MALCOLMPIRNIE, INC.G1,'d~bachSenior AssociateEnclosuresC: R. Johnston and V. Shah, Malcolm Pirnie

o


14/19

Summary of Standard ChargesThis docullk:lIdcsctibes the basis tor compensation and lerins of payment. All rates presented apply tos,:p.'iccs rendered alier Jaiiuary l. 2007 and wil be adjusted annually threafter. ,In addition 10 these fees. cJienis will also be responsible for any sales or value-added taxes that may apply10 engineering services performed.Houl'ly lliites: Charges tor servic~s provided wil be in accordance with the following schedule:

ClassificationTe~hliii:al1 IT cchJician 2Tedinician JT cluiicln 4T echl1ician 5T echniciun 6T cchnieiatl 7

Technician 8Sr. Project EngineerfScentstfArchiiect I, Sr. Project' EngincertScicmist/Architect 2Sr. Project ErigineerlScientistiArchitect J

, Sr. Project EngineiScieniistl Architect 4Sr~ ProjeCt Engineer/Scientist! Architect 5Sr. Project Engineer/Scientist/Architect 6AssociateSenior AssociateOfticer

Hourly Rate$5,9 hr$72hr

, $80 he$llOhr$114hrS 132 he$158 li$180hr$106 hrSI20 he$128 hr$136 hr$164 hrSI92 hr$222 hr$240 hr$258 hr

"Overtime: ;\0 overtime premium is charged for project work outside ofnormaJ working hours.Other Direct Costs: All expenses inculTed for a project, except in-house services specified below, fromout.~ide vendors will be in..oiced at co~t plus i 0% to Cover administrative expenses. These items may .include. but are not limIted to: shipping charges; printing; supplies; equipment: traveling expenses; specialinsurance; licenses; permitS; or subcontractors. 'In-house services coiisist "f: Transportation" 50.54 per mile for vehicles, Equipmeii . a s.:hetlulc of usage rates for specialty equipment is available for lield assignments Web Hosting ii schedull'of lTonthly \~eb hosting rates is available for client access web siresP:i~'iiciit: :\ II JI\'oices are due and payable within .30 days of hilling date. Any attorney's iees, court costs,'iir oiherrclaied c"iwri~..~Il~'lll reJ II .:ol!e:ring dclin'lucni acCOunts shall be paid by the client. Delinquentoilis aii: subjc:i: tn riance diargcs iit" 1.5% per month.

____.__0__.__ _._____________________..~__,-. Confidential ProprIetary InformatIon00 Not Copy or Release ' ---.-I 1 J--j


15/19


Res. 11-044lO.R

RESOLUTON AWARING ANEXTRAORDINARYUNSPECIIALE SERVICESCONTRCT TO EPIC MAAGEMENT CONSTRUCTION SERVICES, INC. INCONNECTION WITH PRE-CONSTRUCTION AND CONSTRUCTIONMAAGEMENT SERVICES FOR TH NEW MUICIPAL SERVICES CENTER,PROJECT NO. 2009-029 FOR TH DEPARTMENT OF PUBLIC WORK, DIV-SION OF ARCIDTECTUR

COUNCILRESOLUTION: OFFERED AN MOVED ADOPTION OF TH FOLLOWIG

WHEREAS, the City of Jersey City (City) intends to constrct a New Municipal Services Center,Project No. 2009-029 (Project); andWHEREAS, the City requires the services of a construction ,management firm to monitor, observe,

report and advise the City during programming, planning, pre-construction, and construction of the Project,and

WHEREAS, the City of Jersey City solicited and received proposals from the following:Epic ManagementGilbane Building CompanyJacobs Engineering Group

$ 796,499.00$1,669,000.00$1,778,525.00WHREAS, Epic Management, Inc. (Epic ) has submitted a proposal to provide its services to the

City for a total contract amount not to exceed the sum of SEVEN HURED NINTY-SIX THOUSANFOUR HURED NITY-NIN DOLLARS ($796,499.00); andWHREAS, funds in the amount of$796,499.00 are available in Account No. 04-215-55-886-990,Purchase Order No. ; andWHREAS, the Acting Director of the Division of Architectue has certified in the attachedCertification dated January 19,2011 that these services qualify as Extraordinary and Unspecifiable Services

(EUS) under the Local Public Contracts Law, N.J.S.A. 40A:ll-l m~.; and

WHEREAS, the resolution authorizing the award and the contract itself must be available for public, inspection; andWHEREAS, the Acting Director of the Division of Architecture has determined and certified in

writing that the value of the contract wil exceed $17,500.00; andWHEREAS, the City is acquiring these services directly and openly as a statutorily permittedcontract pursuant to the provisions ofN.J.S.A. 19:44A-20A ~~. (Pay to Play Law), andWHEREAS, Epic has completed and submitted a Business Entity'Disclosure Certification whichcertifies that Epic has not made any reportable contrbutions to the political or candidate committees listed

in the Business Entity.Disclosure Certification in the previous one year, and that the contract wil prohibitEpic from making any reportble contributions during the term of the contract; andWHREAS, Epic has submitted a Chapter 271 Political Contribution Disclosure Certification; andWHEREAS, Epic has submitted its Certification of Compliance with the City's Contractor Pay-to-Play reform Ordinance 08-128, adopted September 3, 2008.


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Continuation of ResolutionCity Clerk File No, Res. 11-044Agenda No, 10.RTITLE:

that:

Pg.# 2

RESOLUTION AWARING AN EXTORDINARY UNSPECIFIALE SERvIcESCONTRCT TO EPIC MAAGEMENT CONSTRUCTION SERVICES, INC. INCONNECTION WITH PRE-CONSTRUCTION AND CONSTRUCTIONMAAGEMENT SERVICES FOR TH NEW MUCIPAL SERVICES CENTER,PROJECT NO. 2009~029 Fa:R THE DEPARTMENT OF PUBLIC WORKS, DIV-SION OF ARCHICTURNOW, THREFORE, BE IT RESOLVED by the Municipal Council of the City of Jersey City1. The Mayor or Business Administrator is authorized to execute an agreement with EpicManagement, Inc. for a lump sum fee not to exceed SEVEN HURED NITY-Six

THOUSAN FOUR HURED NITY-NIN DOLLAR ($796,499.00);2. Pursuant to N.J.S.A. 40A:11-15(9), the term of the contract shall befor Thirt-Sven(37) months commencng'on the date the contract is executed by City offcials3. , This contract is awarded without competitive bidding as an Extraordinary Unspecifiable

, Services (EUS) contract in accordance with N.J.S.A. 40A: 11-5 (l)(a)(ii) of the Local PublicContrct because of the reasons stated in the attched Certification from the Acting Directorof the Division of Architecture dated Januar 19,2011;

4. Notice of this contract award shall be published in a newspaper of general circulation withinthe municipality within ten (10) days of the award;

5. The resolution authorizing the award ofthiscontract and the contract itself shall be availablefor public inspection; '~6. The Business Entity Disclosure Certifcation, Chapter 271 Political Contribution

Certification, Certification of Compliance with the City's Contractor Pay-to-Play RefomiOrdinance, and the Determination of Value Certification, attached hereto and incorporatedherein by reference, shall be placed on fie with this resolution; and7. The award of this contract shall be subject to the condition that Epic provides satisfactoryevidence of compliance with the Affrmative Action Amendments to the Law AgainstDiscrimination, N.J.S.A. 10:5-31 ~~., I, (Donna Mauer), as Chief Financial Offcer hereby certify that funds areavailable for this expenditure in Account Number 04-215-55-886-990.

abJanuary 19,2011

APPROVED:APPROVED:

AflED AS TO ~G?RMCorporation Counsel

Certification Required 0Not Required 0 APPROVED

RECORD OF COUNCIL VOTE ON FINAL PASSAGE 1126/11 ,COUNCILPERSON AYE NAY N.V. ' COUNCILPERSON AYE N'AY N.Y, COUNCILPERSON AYE NAY N.V.SOTTOLANO GAUGHAN VElAQUEZDONNELLY FULOP FLOODLOPEZ RICHARDSON BRENNAN, PRES

.I Indicates Vote

Adopted at a meeting of the Municipal Council of the City of Jersey City N.J.N.V,-Not Voting (Abstain

Peter M, Brennan, President of Council Robert Byrne, City Clerk


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LEGISLATIVE FACT SHEETThs summar sheet is to be attched to any ordinance or resolution submitted for Councilconsideration. Incomplete or sketchy sumar sheets Will be retued. The deparent, division oragency responsible forthe overall implementation of the proposed project or program should providea concise and accurate statement of facts.1. FULL TITLE OF LEGISLATION:

RESOLUTION AWARING AN EXTRORDINARY UNSPECIFIALE SERVICESCONTRACT TO EPIC MAAGEMENT CONSTRUCTION SERVICES, INC. IN CONNC-TIONWIPRECONSTRUCTION AN CONSTRUCTION MAAGEMENT SERVICESFOR THE NEW MUCIPAL SERVICES CENTER, PROJECT NO. 2009-029 FOR THEDEPARTMENT OF PUBLIC WORK, DIVSION OF ARCHIECTU

2. NAM, TITLE, AN PHONE NUMBER OF PERSON INTIA TINGTHE RESOLU-TION:Brian F. Weller, L.L.A., Acting Director

3. DESCRIPTION OF THE PROGRA, PROJECT, PLAN, PURCHASE, ETC.To perform constrction management servces of building constrction and site inftrctuesystems for the new Muncipal Servces Center.

4. ANTICIPATED COMMUTY BENEFITS OR ASSESSMENT OF DEPARTMEN-TAL NEED:The services of a Constrction Admnistration Firm is needed to oversee the developmentof constrction documents, monitor all constrction activities and coordinate all constrctionclose out procedures.

5. COST OF PROPOSED PROGRA OR PURCHASE:(IF EQUIPMENT PURCHASE, WHT DOES IT REPLACE.HOW WILL THE PROGRA OR PURCHASE BE FUNDED?):Account No. 04-215-55-886-990 for a total cost not to exceed SEVEN HUREDNINTY-SIX THOUSAND FOUR HURED NITY-NI and 00/100 DOLLARS($796,499.00).

6. IF CONTRACT, PROJECT OR PLAN DATE OF COMMNCEMENT:Imediately upon execution of contract.

7. ANTICIPATED COMPLETION OF PURCHASE DATE:Thir-Seven (37) Months

I CERTIFY TH FACTS PRESENTED HEREIN AR ACCURTE.64 ~rian F. Weller, . .AActing Director

/.11.11DATE


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CERTIFICATION IN SUPPORT OF AWARING A CONTRACT TO EPICMAAGEMENT AS AN EXTRAORDINARY, uNSPECIFIALE SERVICEDATE: 18 January 2011

Municipal Council, , Irian F. Weller, LLA, Director, Division of ArchitectureSUBJECT: Contract for Constrction Mi'magement Services

, This is to request your approval of a resolution authorizing a contract to be executed asfollows: 'Firm:Cost:Period:Purpose:

Epic Management, Inc.$796,499.00Thirt seven (37)'monthsTo provide construction management services.

This is requested to be awarded without competitive bids as an Extraordinary, UnspecifiableService (NJ.S.A. 40A: 11-5(1 )()(ii). r do 'hereby certify as follows: .1. The City ofJersey City, is about to enter into an agreement with Epic Management, Inc.A group that wil provide comprehensive construction management services to ensure that the 19 acres of

site development that include the new DPW and JelA agency multi-story structure wil compriseof 141,022 GSF of building; JCPD ESU group and wil comprise 12,411 SFofbuild,.gandTow Pound service and willbe comprised of 1,431 SF ofbuildirig as well as ensuririg that,the buildings are constrcted as designed so that the City an achieve the USGBC LEEDPlatinum certification. Accordingly, the City is interested in assuring itself and the publicthat this project wil yield building of the' greatest public value in an efficient, cost-

, effective, and long-lasting manner. The City believes that by entering into a contract with', aconstruction management firm that has specific experience with projects of this scope, and magnitude wil best serve the City's interests.

2. The Contract me~ts the, provisions of NJ.S.A. 40A:1l-5 (l)(a)(ii) because theperformance of these services require a consultant with, specific knowledge of at-risk

"developer projects and procedures, knowledge of contractual procedures from siiilaragreements, and knowledge of the integration of architectural, structural, mechanical, andinformation technology systems as part of theoverall strategy for publicly accessiblestrctures. Epic Management, Inc. has demonstrated specific technical expertise in thearea of public constrction projects.

3. The service is of such a specialized and qualitative nature that the performance of theservice cannotbe reasonably described by written specifications because the performanceof the services requires a blend of various fields of expertise including having a thoroughknowledge and understanding of construction means and methods, building and siteinfrastructure, client programming, information technology, security, and interactionwith the public.


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4. While several firms were interviewed and evaluated, a quotation for services wassolicited from the following:

Jacobs Engineering GroupGilbane Building Co.Epic Management, Inc. .

$1,778,525.00$1,069,000.00$ 796,499.00

, Epic management, Inc. was chosen primarily by the fact that their previous consultingwork with other municipal and county governments in an advisory capacity representda more thorough understanding of the complexities associated with public sector,onstruction projects.

5. I have, reviewed the rules of the Division of Local Governent Services pursuant toNJ.A.C. 5:34-2.1et seq. and certify that the proposed contract may be considered anExtraorclinary, Unspecifiable Service in accordance with the requirements thereof.

Respectfully,,,'~ldrian F.Weller, LLA, DirectorDivision of Architecture