2013–2014

Residential Living Handbook

The mission of the Office of Residence Life is to serve a diversepopulation of residential students by supporting the missions ofElmhurst College and the Office of Student Affairs. The Office ofResidence Life is dedicated to creating a meaningful, involvingcommunity that is conducive to developing humane values, self-sufficiency, and responsible citizenship through:

1) Maintaining safe, clean and comfortable environments for all students for the purpose of academic success, sleep, and thedevelopment of healthy relationships;

2) Enhancing the academic environment through co-curricular experiences that challenge and support students in the discussionof significant and meaningful ideas and issues;

3) Fostering a community that promotes understanding, sensitivity,respect, and appreciation of diversity as integral parts of the interaction between individuals and groups;

4) Empowering students to take initiative in all levels of decisionmaking and in self-discipline through active participation in theirresidential community.

5) Providing professional and paraprofessional staff who are trainedand committed to providing a positive co-curricular living-learn-ing experience through the integration of student service, studentlearning, and the developmental needs of residents;

6) Developing and exercising sound fiscal and operational practiceswhile keeping costs at a regionally competitive price level andgenerating adequate funds to meet current and future needs.

Mission Statement

1

3 Welcome

4 Expectations

5 Golden Rules for Living

6 The Residence Life Community

8 Residence Life Staff Directory

9 Frequently Called Telephone Numbers

12 Services

17 Opportunities

19 Residential Policies

32 Residential Conduct Process

38 AppendixRoommate Agreement Roommate Bill of Rights Student Room Repair/Replacement ChargesCommunity Repair/Replacement Charges

The values of Elmhurst College provide the foundation for all ouracademic, student and community programs and activities.

Intellectual Excellence We value intellectual freedom, curiosity, and engagement; criticaland creative inquiry; rigorous debate; and intellectual integrity inall endeavors. We are committed to the meaningful integration ofliberal learning and professional preparation and to learning as alife-long pursuit.

Community We are committed to cultural diversity, mutual respect among allpersons, compassion for others, honest and open communication,and fairness and integrity in all that we do.

Social ResponsibilityMindful of humanity’s interdependence and the dignity of everyindividual, we are committed to social justice on local, nationaland global levels. We will act on our social responsibilities and callothers to do the same.

Stewardship We are committed stewards of the human, fiscal and physicalresources entrusted to us. We are accountable to one another forthe quality of our community, the strength of our finances, andthe utility and beauty of our campus as a place of intellectualengagement and personal growth. We pursue innovations whichrespect the environment and foster sustainability in the manage-ment of our resources.

Faith, Meaning and ValuesWe value the development of the human spirit in its many formsand the exploration of life’s ultimate questions through dialogueand service. We value religious freedom and its expressions oncampus. Grounded in our own commitments and traditions aswell as those of the United Church of Christ, we cherish valuesthat create lives of intellectual excellence, strong community,social responsibility and committed stewardship.

Table of Contents

Core Values

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3

August 2013

Dear Resident:

Welcome to the Elmhurst College residential living community! We are

pleased you have chosen to become a member, and look forward to assisting

you in making your experience as educational and comfortable as possible.

The residential life staff has three concrete goals for you as a member

of the community in order to provide you with a holistic experience:

1) succeed in your academic curriculum and excel to your potential; 2) be a

“responsible participant” in your living community and take an active role in

shaping your residential environment, especially through peer discussion and

interaction; and 3) develop healthy relationships with those around you by

participating in activities and opportunities within the halls and College

community. We believe that by engaging in the residential experience, you

can truly enhance your academic success and experience a true liberal arts

education within a residential setting.

Again, welcome to the Elmhurst College residential community.

We wish you the best for the upcoming year. The Residence Life staff is

ready to assist you in making the most of your experience.

Sincerely,

Christine J. Smith

Associate Dean of Students

Director of Residence Life

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Living on campus means you are residing in a community ofadults with certain expectations conducive to a living-learningenvironment. Residents must be able to reside in an environ-ment conducive to personal growth, sleep, study, privacy, andsafety. The guidelines and policies here are designed to protectthe rights of each resident and balance the interest of the com-munity. We encourage residents to exercise their right to setadult expectations of each other: that they will be courteousand considerate; that they will respect individual differencesand tastes; and that they will demonstrate respect for theircommunity. Mature behavior and adult interaction are the foun-dation of these expectations.

As a member of the on-campus community, you have freedomof choice in decision making and the responsibility that comeswith that freedom. Hopefully, these decisions will be a result ofcritical thinking, close examination of valuable information, andcareful thought.

Your behavior and conduct should never hinder, or prevent,the College or residence life staff from accomplishing or makingprogress toward established educational goals. Therefore, resi-dents of Elmhurst College and their guests and visitors areexpected to abide by the College Code of Conduct and policiesestablished by the Office of Residence Life.

Like any community, residential facilities have certain policiesgoverning the care of the facilities, safety, and protection of rightsof all. The intent of these policies is to promote optimal residen-tial community living, and is meant to be educational and notpunitive or controlling.

Living in a college residential facility is a privilege offered tostudents and carries with it responsibilities for fulfilling the termsand conditions of the license. This guide is part of your LicenseAgreement. By signing a license, you have agreed to abide by the

Expectations

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stipulations governing the residential community. Our expectationis that you will comply with the stipulations explained to you andwith those in the E-Book: The Student Handbook and this hand-book. It is expected that residents will comply with these policies.The resident(s) assigned to the space will be held responsiblefor all activities occurring in his or her space regardless of hisor her presence.

Any questions that you have about your license agreementshould be directed to an Assistant Director, Residence LifeCoordinator or the Office of Residence Life.

1 If you open it, close it.

2 If you turn it on, turn it off.

3 If you unlock it, lock it up.

4 If you break it, admit it.

5 If you can’t fix it, call in someone who can.

6 If you borrow it, return it.

7 If you value it, take care of it.

8 If you make a mess, clean it up.

9 If you move it, put it back.

10 If it belongs to someone else, get permission to use it.

11 If you don’t know how to operate it, leave it alone.

12 If it’s none of your business, don’t ask questions.

Golden Rules for Living by Miriam Hamilton Keare

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As an office committed to a student-centered approach, we expect residents to become active participants in shaping theircommunity, experiences, and skills, thus preparing them forsuccess following graduation from Elmhurst College. Involvementand leadership opportunities include participation in hall councils,Residence Hall Peer Review Board, the Residence HallAssociation, and many more! Community members activelyorganize exciting social events and informative educational pro-grams with their resident adviser. These involvement opportuni-ties often lead to leadership positions within the hall or College.

Elmhurst College is committed to the total educational experi-ence of its students, which encompasses the learning that takesplace outside of the formal classroom setting. The residentialcommunity is an integral component of this process by provid-ing challenging yet supportive environments for the studentswho live on campus. In support of the College’s efforts to fostera community of learners, the Office of Residence Life and itsstaff members design and implement programs and policies thatpromote personal, cultural, and social growth while supportingthe pursuit of academic goals.

The academic climate and search for excellence in higher edu-cation make the right to study and rest fundamental to living inyour community. Opportunities for recreation and interaction arenumerous, but remember that study and rest always take priority.

Given the educational mission of the College, we see intercul-tural education as a necessary and integral component of the cur-riculum. We are dedicated to infusing an intercultural agenda intoevery aspect of the residence life program: services and programsthat are provided, policies and procedures that are in place,staffing practices, and our daily interactions with members of theCollege community. Inherent in this dedication are the ideals offairness and equity. Consequently, we do not discriminate againstany member of the community.

A Learning Community

An Involved Community

The Residence Life Community

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The residential students and staff at Elmhurst College dedicatethemselves to fostering communities in which intellectual andsocial environments encourage multiple perspectives, the openexchange of ideas, and mutual respect. Fear or ignorance is notan excuse, rationale, or motivation for acts of intolerancerelated to ability, sexual orientation, national origin, race,religion, gender identity, social status, physical appearance,political affiliation, and veteran’s status.

As the residence life community at Elmhurst College, weare committed to our core values of Intellectual Excellence,Community, Social Responsibility, Stewardship, and Faith,Meaning, and Values. In honoring these core values we committo the following:

• We will learn more about our personal heritage while welook to understand and celebrate others’ commonalitiesand differences.

• We recognize that education is our most powerful tooland that we must vigorously pursue knowledge related toidentities outside of our own.

• We will not tolerate any form of bigotry, harassment,intimidation, hate, threat, or abuse, whether verbal orwritten, physical or psychological, direct or implied. Anyattempt, intentional or not, to oppress any individual orgroup is oppressive to everyone in the community.

By living in the residential communities at Elmhurst College,we commit to taking initiative and responsibility for our ownlearning and awareness in order to maintain an environmentwhere innovation, individuality, trust, and civility are maintained.

.

The Residence LifeCommunity Commitmentto Interculturalism

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room phonename number extension

Christine Smith 3150Associate Dean of StudentsDirector of Residence Life

Jillian Denny 3281Assistant Director of Administrationand Assignments

Sharon Barsotti 3150Office Coordinator

Janet Carroll 3261Conduct Coordinator andTechnology Support Specialist

Cureton HallResidence Life Coordinator 3305Intercultural Initiatives Coordinator

1st Floor R.A. 114 20942nd Floor South R.A. 214 28142nd Floor North R.A. 251 22243rd Floor South R.A. 314 22153rd Floor North R.A. 351 2332

Dinkmeyer HallResidence Life Coordinator 3301Student Staff Selection Coordinator

Lower Level R.A. 014 21391st Floor R.A. 114 22972nd Floor East R.A. 203 24672nd Floor West R.A. 212 23383rd Floor R.A. 302 2027

Niebuhr HallResidence Life Coordinator 3302Leadership Initiatives Coordinator

1st Floor R.A. 111 21592nd Floor West R.A. 201 21462nd Floor East R.A. 216 21613rd Floor West R.A. 301 21123rd Floor East R.A. 316 2052

room phonename number extension

Schick Hall 3303Residence Life CoordinatorStaff Training and DevelopmentCoordinator

Lower Level R.A. 012 24131st Floor West R.A. 112 22301st Floor East R.A. 125 26862nd Floor West R.A. 212 22782nd Floor East R.A. 224 20013rd Floor West R.A. 312 23103rd Floor East R.A. 321 2287

Stanger HallResidence Life Coordinator 3304Programming Initiatives Coordinator

2nd Floor East R.A. 208 23802nd Floor West R.A. 221 24373rd Floor East R.A. 308 21993rd Floor West R.A. 321 24034th Floor East R.A. 408 25264th Floor West R.A. 421 2602

West HallAssistant Director of Programming 3364and Education

1st Floor North R.A. 120A 28801st Floor South R.A. 140B 28812nd Floor South R.A. 220A 28832nd Floor North R.A. 220B 28853rd Floor South R.A. 320A 28863rd Floor North R.A. 340B 2888

Elm Park and Prospect Apartments, ElmhurstTerrace Apartments and College HousesAssistant Director of Staffing 3271and Operations

Apartment R.A. ET 315C 8861Apartment R.A. ET 323E 8862Apartment R.A. ET 493F 8863Apartment R.A. ET 503H 8864Apartment R.A. ElmPark 8 8865Apartment R.A. Prospect 3 8866

Residence Life Staff Directory 2013-2014

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name phoneextension

Academic Advising 3450Academic Affairs 3051Admission Office 3405Art Department 3554Athletic Office 3140Biology Department 3798Bookstore (Book Cellar) 3185Campus Security 3000Center for Business and Economics 3099Center for Professional Excellence (CPE) 3460

Intercultural Studies Program 3341International Faculty Development 3341International Education

and Off-campus Programs 3604International Student Services 3296

Chaplain 3025Chemistry Department 3203Communication Arts and Sciences

Department 3007Communications & Public Affairs 3390Dining Service 3183Dining Hotline (Daily Menu) 3663 (FOOD)Education Department 3545Elms (Yearbook) 3307English Department 6483Events on Campus (Major Events) 6100Financial Aid 3076Fitness Center, Tyrrell 3411Frick Center Information Desk 3500Geography and Geosciences

Department 3597Help Desk 3767History and Political Science Department 3073

Frequently CalledTelephone Numbers

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phonename extension

Intercultural Student Affairs 3207Instructional Media 3253Kinesiology Department 3139Leader (Newspaper) 3320Learning Center 3155

Math 5376Reading 3753

Library, A.C. Buehler (Circulation) 3159Mail Services/Receiving 3194Math and Computer Science 3578Mill Theatre 3005Music Department 3515Niebuhr Center for Faith and Action 3492Nursing Education, Deicke Center for 3345Patterson Center for Health Professions (PCHP) 5393Philosophy Department 3582Physics Department 3293Political Science Department 3073President of the College 3100

Print Services 3126Psychology Department 3589Public Affairs 3390Registration and Records 3250Religious Studies Department 3557Residence Life 3150Sociology and Criminal Justice Department 3712Speech-Language-Hearing Clinic 3555Sports Information 3380Student Accounts 3014 or 3015Student Activities 3058Student Affairs 3187Student Government Association (SGA) 6496Telecommunications Hotline

(Phone, cable, and data problems) 5678 (LOST)Union Board 3230Urban Studies Program 3712Wellness Center 3565

Counseling ServicesStudent Health Service

World Languages, Literatures & Cultures 3103Department

WRSE-FM (Radio) 3220 or 4093

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The residence halls, and Prospect and Elm Park apartments areequipped to accommodate cable television. Basic cable is available.Residents will not receive an additional bill as this is part of yourroom and board fees. We strongly encourage the use of cable-ready televisions. Connector cables are not supplied and may bepurchased at the campus bookstore or a store of your choice.

Should a resident have difficulty with service, please call “L-O-S-T”at extension 5678. Residents in College-owned houses and ElmhurstTerrace Aparments are free to make their own arrangement with aservice provider of their choice. Residents in houses and at ElmhurstTerrace are not assessed a resident technology fee.

A data jack is provided for each student in a residence hall room and islocated next to the telephone and cable outlet. Resident students maygain access via the data jack by having a Network Interface Card (NIC)in his or her computer. The residence halls and Prospect and Elm Parkapartments offer wireless Internet access. The College does not supplythe necessary computer equipment nor does the College install NICs.Technology account and password information may be obtainedthrough Academic Technology Services located in Daniels Hall.Residents in College-owned houses and Elmhurst TerraceApartments are free to make their own arrangements with aservice provider of their choice.

Chartwells operates the dining service to provide students, faculty,and staff cafeteria meals and special catering. It is located in the FrickCenter and is a great place to meet friends for a meal or snack andto socialize. Please assist the dining service staff with maintaininga clean dining environment by busing your trays and cleaning up afteryourself. This will ensure a clean and positive dining atmosphere foreveryone, and keep your meal plan rates down. Should you wish tohear the day’s menu, please call “F-O-O-D” at extension 3663.

Plant-bond (environmentally friendly) take-out containers arealso available should you wish to purchase food “to go.” Shouldyou have special dietary needs or need more information aboutdining services, call the Director of Dining Service, at extension 3183.

Services

Cable Television

Computer/Data Hookup

Dining Service

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Inspections for maintenance, fire safety, and security will bemade throughout the school year. These will be conductedduring break periods, before closing, and/or following anannouncement from the Office of Residence Life. The ElmhurstFire Department makes fire safety inspections monthly withoutnotice and immediately following a fire alarm.

Keeping your windows closed and vents uncluttered will helpkeep your room warmer (or cooler when the air conditioning ison). Before you report a problem with your room heatingsystem, make sure you have not overlooked an open window or blockage of air circulation through the radiator. To better reg-ulate the temperature, please do not block vents with furniture.If you wish to make your environment more personalized, pleaseconsider the use of humidifiers, dehumidifiers, or fans. Spaceheaters are strictly prohibited.

Elmhurst College is not responsible for personal possessions inresidential spaces. You are strongly encouraged to obtain renter’sinsurance, either through your parents’ policy or through a com-mercial carrier. You may contact the Office of Residence Life forfurther information.

This card is credited for residence hall students at the beginning ofthe Fall, January, and Spring terms for the full amount of the mealplan. Details are in the Residence Living and Meal Plan License,which outlines this program. Changes to your plan should be done on MyHousing in the Office of Residence Life as outlined in theLicense.

Each residence hall offers some type of cooking facility, frommicrowave ovens to full kitchenettes.

It is the responsibility of every resident to keep these facilitiesclean. Failure to do so will result in custodial charges and possiblythese facilities being locked or removed.

For your convenience, each hall and apartment complex has laundryrooms equipped with card swipe and/or coin-operated washers anddryers. Residence hall students may set up a laundry account ontheir Jaypass in the Office of Student Accounts. You can obtainquarters from the Frick Center Information Desk. The washers anddryers are provided by an outside vendor to the College. In theevent of equipment malfunction, please inform the hall staff, or callthe number on the machine to report maintenance repairs. TheCollege is not responsible for loss of or damage to personal property.

Please do not leave your laundry unattended. Refunds may beobtained by completing a refund form available through the staff.

The First-Year Residential Experience (FYRE) Community isa living and learning environment that is dedicated to the personaland academic growth and development of first-year students. Theprogram is developed around Elmhurst College’s five Core Values andoffers students additional engagement opportunities with faculty andresidence life staff, including leadership workshops, service learning,teambuilding activities, and off-campus social events.

Environmental Tours, Safety and SecurityChecks

Heating/Cooling

Insurance

Jaypass (Student ID)Residence Hall Meal Plan

Kitchenettes

Laundry Facilities

Learning Communities

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The First-Year Honors Program Community will consist of coed first-year students living and learning together in a residencehall. This learning community will offer a unique experience fordistinguished first-year students in the Honors Program committed tothe pursuit of academic excellence. This community will haveinteraction with faculty and staff members in the residence hall andhave programs tailored to Honors Program students. The commu-nity will foster leadership skills and promote service-learningand civic engagement opportunities.

The Sophomore Achievement, Involvement, and LeadershipCommunity (S.A.I.L) is designed to meet the needs of second-yearstudents. Sophomores will engage with their peers, faculty, and staffmembers about academic excellence, campus involvement andleadership, and career exploration in this coed community.S.A.I.L will allow students to enhance and gain key life skills to help navigate toward future goals.

The Green Living Community will include 26 residents who willlive in an upper division hall. This community will allow studentsto foster their passion in the area of sustainability and share theirknowledge with the West Hall and Elmhurst College community.The Green Living community will paticipate in composting,recycling efforts, work with faculty and lead service projects in thearea of sustainability.

Each hall has lounge areas available for your use. These lounges aregenerally designated as TV, recreation, and relaxation areas. Theycan also be used as places to study. The furniture and fixtures inthese areas cannot be taken out of the room. Lounges may bereserved for programs or special events by student groups throughthe respective building Assistant Director or Residence LifeCoordinator.

Your personal mailbox is located in the Bluejays’ Roost of theFrick Center. Your friends and relatives should address letters orpackages to you as follows:

Your NameCampus Mailbox NumberElmhurst College190 Prospect AvenueElmhurst, IL 60126-3296

Stamped U.S. mail may be dropped at the mailroom in the FrickCenter. A stamp machine is available in the Frick Center. Campusmail will be delivered free of charge by the College mail service. Adrop box is located at the mailroom.

Report any room repair needs in detail to your RA. He or she willrequest the appropriate carpentry or electrical work. Repairsnecessitated by normal wear and tear are paid for by room costs. If repairs are needed beyond this, the student will be billed. Pleasedo not attempt to make the repairs yourself.

Lounges

Mail Service

Maintenance/Repairs

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College maintenance personnel will only enter your room when:

• You or a College official has requested maintenance service;

• There is an apparent emergency; or

• Entry has been previously announced.

Students who live in a residence hall are required to participate ina College meal plan. They can choose from three different mealplans. Any unused portion of the meal plan will be forfeited at theclose of each term. House and apartment residents may purchasean optional Apartment Meal Plan. This Plan is for the full academicyear, and it must be used up by the end of the academic year or anyunused portion of it will be forfeited at the close of the Spring Term.All residents may add points to their meal plan in the Office ofStudent Accounts. Please refer to the License Agreement or goonline to MyHousing for meal plan change deadlines or cost.

You can help keep unwanted pests such as roaches and ants out ofyour room by following some common-sense tips:

• Empty your trash can on a daily basis. Do not discard uncovered food and let it sit for days. This invites infestation.

• Keep the floor free of crumbs and food.

• Keep food sealed.

• Keep kitchenette areas clean and free of dirty dishes.

Common areas are sprayed for bugs once a month. Individualrooms are sprayed as needed through resident work-order requests.To request pest control, file a work order with the residence life staff.Elmhurst Terrace residents should file work orders with themanagement office.

Recycling is expected in designated and college-approved receptacles.Bins are in each residence hall room and apartment. Houses havemandatory recycling containers for curbside pick-up.

In the residence halls, a Resident Adviser is on duty nightly from 6:00 p.m. until 7:00 a.m. to assist you. The name of the staffmember on duty is posted in each hall.

In the apartments and houses, an Apartment Resident Adviser ison call nightly from 6:00 p.m. to 8:00 a.m. to assist you. Informationon contacting the staff member was provided at your check-in.

On rare occasions, such as intersessions and break periodswhen an RA may not be on duty, please contact Campus Security,ext. 3000, for emergencies.

Security is the sum of the cooperation of students, Residence Lifestaff, and Campus Security officers. Interior and exterior stairwelldoors are locked at all times. Residence hall students have accesscards or keys to enter their assigned hall. Contact the ResidenceLife staff immediately if you become aware of:

• Unlocked or propped doors,

• Unescorted strangers,

• Suspicious activity or potential problems.

Meal Plans

Pest Control

Recycling

Resident Adviser Duty

Security

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Be alert, avoid dangerous or unlighted areas, and be con-scious of what is going on around you. Specifically, do not letpeople in the building who are not your guests. Remember youare responsible for the behavior of your guests, includinganyone you let into the building. You must share the responsi-bility for safety in your campus community:

• Lending out your keys and/or access card is not only a violationof policy but also jeopardizes the security of the entire com-munity.

• Keep your doors locked when you are out or asleep.

• You, not the College, are responsible for your possessions.

Check with your parent(s) or guardian(s) to see if your belong-ings are covered by their insurance policy. If not, you may be ableto be added or purchase secondary renter’s insurance from a com-mercial vendor. If a theft does occur, report it immediately to hallstaff and Campus Security.

Gender Inclusive Housing Community: Recognizing the diverseneeds of students, assignment options are available for transgenderstudents, students who do not wish to be assigned any gender,students who feel uncomfortable rooming with members of thesame sex, and/or students who feel they would be more comfort-able with a roommate of a different gender.

Quiet Community: Students will live in a unique environmentwhere each member of the community agrees to support anatmosphere that is conducive to sleep and study at all timesduring the day and night. Quiet housing options are located inWest Hall (3rd floor), Cureton (2nd floor) and Schick (3rd floorwest). During the room sign-up process, you will be able to indi-cate an interest in this community, and will be required to sign alifestyle option agreement.

Due to lack of available space, the Office of Residence Life is notable to provide storage.

Each student in the residence halls has a phone that will allowlocal calls and campus calls. Maintenance concerns should bedirected to the RA.

Vacuums are available in the residence halls through your RA bypresenting your Jaypass (student ID). The best time to borrowthe vacuum is when the RA is on duty.

Each student room telephone extension offers voice mail. Materialswill be offered to teach you how to operate the system. Please see yourResident Adviser for details. Service needs should be reported to“L-O-S-T” at extension 5678. Abuse of the voice mail system mayresult in a loss of service, fines, and conduct action.

Special Housing Options

Storage

Telephone

Vacuums

Voice Mail

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Counseling ServicesIn the event of a personal or psychological concern, contactCounseling Services to make an appointment. It is located on thelower level of Niebuhr Hall (east end) and is open Monday throughFriday. The phone extension is 3565. For additional information onCounseling Services and specific office hours, see the E-Book. For seriousor life-threatening emergencies, dial 9-911 from any campus phone.

EmergenciesIn the event of any serious or life-threatening emergencies, dial 9-911 from any campus phone. In addition to the appropriate City ofElmhurst service, Campus Security and Office of Residence Lifestaff will respond as necessary and appropriate.

Student Health ServiceIn the event of a health concern, contact the Student HealthService to make an appointment. It is located on the lower level ofNiebuhr Hall (east end) and is open Monday through Friday. Thephone extension is 3565. For additional information on theStudent Health Service, see the E-Book. For serious or life-threat-ening emergencies, dial 9-911 from any campus phone.

HospitalIf a student needs to go to Elmhurst Memorial Hospital and 1) isnot so ill as to warrant an ambulance or 2) does not have a friendto drive him or her, a medi-car is available through CampusSecurity for a small fee. The fee may be charged to the studentaccount. Students should take any insurance information or cardto the hospital.

During the summer, the Office of Residence Life is responsible forthe operations of the conference housing program. This programoffers students the opportunity to gain valuable customer serviceskills and experience with a wide variety of external organizationscontracting to use Elmhurst College facilities. Conference housingstaff live on campus during their specified period of employment.For further information, contact the Office of Residence Life.

Hall councils are residence hall organizations that aid in thedevelopment of students and the communities in which theylive. The councils provide ways for students to gain leadershipand programming skills. Being involved in hall council will alsoenhance your interpersonal skills by teaching you how to dealwith people while completing a task efficiently. Examples ofprograms held in the halls are scavenger hunts, theme dances,building Olympics, band showcases, community service proj-ects, and barbecues. Meetings are held in each hall on a regularbasis as determined by the respective hall council. During thesemeetings, new ideas, programs, and policy recommendationsare discussed. Any resident can be a member of a hall council—just see your hall staff for details.

Opportunities

Wellness Center

Conference Housing Staff

Hall Councils

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The Residence Hall Association (RHA) is an organization composedof residents from all five residence halls. RHA members participate infund-raising efforts, make recommendations regarding residence lifepolicy, and plan programs for the entire residence community.

Student representatives, including alternates, from each residencehall are selected as members of the board. The Residence HallPeer Review Board (RHPRB) is responsible for hearing conductcases involving the residence halls. This is a great opportunity tohelp establish community expectations and standards from a peerpoint of view.

Each fall, the Office of Residence Life hosts a Job Fair highlighting allavailable leadership positions and student employment opportunitieswithin the department. Staff will be available to discuss ways tobecome involved with Hall Councils, Residence Hall Association,Residence Hall Peer Review Board as well as to share information onthe hiring processes for positions as a Resident Adviser, SummerResident Adviser, Conference Housing Staff, or an Office Assistant.For more information, contact the Assistant Director for Staffingand Operations.

This is an educational leadership position within the residentialcommunity. As a Resident Adviser and role model, you will havethe opportunity to plan and implement many social and educa-tional programs, develop your area community, work with a staffgroup, develop leadership skills, promote a well-balanced andhealthy environment in the residential community, and be anadviser for other members in the community. As a ResidentAdviser, you are a member of the student staff of the Office ofResidence Life. You will have the opportunity to represent theoffice during many College functions including orientation,recruitment of prospective students, and many more sponsoredevents. Selection is on-going throughout the year with a formal processoccurring in the spring to fill positions for the following academic year. If you are interested, contact the Office of Residence Life.

The Summer Resident Adviser assists with the opening and closing ofthe summer housing community in the apartments, as well as createssocial and educational programs and other opportunities for summerresidents. The Summer Resident Adviser is responsible for theadministration and distribution of college and community-relatedevents and notifications, and also for upholding and enforcing collegeand residence life policies and procedures.The Summer ResidentAdviser assists in the Office of Residence Life, providing support foradministration.

The Office of Residence Life has various employment opportuni-ties for students eligible for College work-study and non-Collegework-study students. If you are interested, check with the Officeof Residence Life or Financial Aid Office. Applications will beaccepted on a rolling basis in the fall semester to be considered forany opening positions during that academic year. Selection for thenext academic year occur in the previous spring semester.

Residence HallAssociation

Residence Hall Peer Review Board

Residence Life Job Fair

Resident Adviser/Academic Year

Resident Adviser/Summer

Student Employment

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Failure to claim or remove all belongings will result in the itemsbeing considered abandoned property. One attempt will be madeto locate the owner of the items and they will be subsequentlystored for no longer than two weeks. The owner of such propertywill be charged a minimum fine of $75 for removal of items.

Window units and free standing air conditioners are not to beused in rooms under any circumstances. The only exceptionsgranted will be those of a medical nature and will be approved atthe discretion of the Director of Residence Life.

Students and guests who are not of legal drinking age (21 years) arenot permitted to possess or consume alcohol in the residentialfacilities. No alcoholic beverages may be sold or furnished topersons under the age of 21. Those students and guests who are oflegal drinking age may bring alcoholic beverages into the residentialfacilities, but only in covered, non-transparent packages. Studentsand guests who are of legal drinking age may consume alcohol onlyin the residential facilities of a legal-aged assigned resident withthe door closed and not with underage persons, other than theassigned roommate(s), present.

No alcohol whether in open or unopened containers is per-mitted in the lounges, hallways, or other public areas. Kegs,party balls, beer bongs, shot glasses and similar large containersor amounts of alcohol, including empty bottles/cans, are notpermitted and will be confiscated. Drinking games, real or sim-ulated, are not permitted. Abusive consumption of alcohol,including drinking games resulting in public intoxication, disor-derly conduct or vandalism will result in disciplinary action.Should you be found in a room where this policy is being violat-ed, you may be subject to disciplinary action.

Any amplified or musical instruments such as drums, guitars, orkeyboards cannot be played in the residential facilities.

Computers, radios, stereos, and television sets are allowed, providedthey do not use an outside antenna. Televisions may not be attachedto the walls. Provided they are used safely, the following are permitted: irons, hair dryers, fans, electric razors, coffee pots (four

Residential Policies

Abandonment

Air Conditioners

Alcohol

Amplified and OtherInstruments

Appliances and Amenities

It is the student’s responsibility to intervene or notify staff ofbehavior that is not consistent with College expectations, includ-ing reporting violation of College policy to the appropriateauthorities.

20

cups or less), hot pots, and air popcorn poppers (provided that theyhave no exposed heating coils and are U.L. [UnderwritersLaboratories] approved).

Refrigerators and small appliances are allowed in studentrooms with the following conditions; They must not draw morethan 1.5 amps. This information is usually found on a small tagsecured to the back or inside of the unit. There may not be morethan one refrigerator per resident per room.

In light of the seriousness of electrical and fire safety, the fol-lowing items are not permitted in the residence halls. Any itemthat has an exposed heating coil as well as:Air conditioners Live Christmas trees

Ceiling fans Microwaves (residence halls)Grills (indoor and outdoor) Space heaters

Halogen lamps Toasters & toaster ovens

Hot plates Waterbeds

You are encouraged to plug your appliances into an outlet stripwith a breaker that is U.L.–approved. Illegal cooking applianceswill be confiscated until they can be removed from the campus.The College is not responsible for damage to appliances due topower outages or surges. We recommend the purchase of a surgeprotector for computer and stereo equipment.

Only individuals of the same gender are allowed to use the bath-room facilities designated for that gender. Public bathrooms areavailable on the first floor of every building for guests. See yourhall staff for gender inclusive bathroom facilities.

Bicycles are to be stored outside and secured to the providedbicycle rack. Residents are responsible for providing appropriatesecurity/lock mechanisms. Residents at Elmhurst TerraceApartments are to store bicycles in designated laundry rooms andsecured to the provided bicycle rack.

This is the period during which classes are not in session or finalexams have concluded. This may or may not coincide with theCollege being open or closed for official College holidays. Thisusually includes, but is not limited to, Thanksgiving, WinterBreak, Spring Break, and transition to or from summer housing.

Residence halls will be closed during College breaks. Studentsanticipating break housing needs (Thanksgiving, Winter andSpring Breaks) are strongly encouraged to apply for apartmentsand houses. This will minimize the need to temporarily relocate ifapproved to stay.

Residence hall students who have a legitimate need to be housedduring break periods (i.e., international students, out-of-area students,student athletes engaged in post season or tournament play, andstudent athletes outside commutable distance for practices) may applyfor break period housing through residence life. Residence hall stu-dents approved to stay should anticipate temporary assignments inalternative housing arrangements for the break period. Break periodhousing will only be approved for those students who can demonstratea legitimate need to stay as the residence halls will be closed.

Guests are not permitted during the break period. Campus/residence life services are limited or closed during this time,

Bathrooms

Bicycles

Break Period Housing

21

including dining service, custodial, maintenance, etc. Failure toabide by any established College or Residence Life guidelines mayresult in loss of the privilege to stay during current and/or futurebreak periods.

For fire safety purposes and consideration for the community, burningcandles or incense is prohibited. Students are prohibited from usingopen flames. Candles are not permitted under any circumstances.

Items may not be secured to ceilings due to the potential firehazard. This includes the hanging of flags, posters, paper lightcovers, stickers, holiday lights, or any item affixed to the ceiling.Any questions should be directed to a member of the hall staff.

You will need to properly check out of your space for an approvedassignment change, summer, mid-year or graduation. In order toavoid any surprises we encourage you to plan ahead. Here aresome things you should remember.

• Checkouts must occur within 24 hours of your last final examor by the closing date and time, whichever comes first.

• Set up your appointment with your Resident Adviser aminimum of 24 hours in advance of the time you wish todepart.

• Plan well in advance on how you will get your belongingsmoved out.

• Your room, apartment, or house must be clean when you check out.

• You must be physically present at the time of your checkoutand all of your belongings must be out of your room (not in thehallway). Failure to be present at the checkout or to sign up 24hours in advance, or not following checkout procedures, willresult in a $25 improper checkout fee.

• Be prepared to turn in all original keys and an access card (resi-dence halls) issued upon check out. Failure to do so will resultin appropriate replacement and lock change costs beingassessed. Copies of keys will not be accepted.

• The condition of your room and furniture will be assessed anddocumented on your Room, Apartment, or House ConditionReport (RCR, ACR, or HCR) that you sign upon check in.

• All facilities are subject to review by the area supervisor forfinal assessment.

• See your Residence Life staff for express check-out availability.

All residents must check into their respective assignment by 4 p.m. on the first day of classes. Those who fail to do so will beconsidered no-shows, and their licenses may be terminated withpenalty if they are not registered for classes, unless prior notice isgiven as established in the license agreement with the Office ofResidence Life.

Public areas, such as hallways, lounges, stairwells, laundryrooms, elevators, and washrooms, are the responsibility of theresidents. If your floor or building incurs damages, thefts of

Candles and Open Flames

Ceilings

Check Out

Claiming YourSpace/LicenseTermination

Common Area Chargesand Vandalism

22

community property, or excessive litter in your hallway, yourcommunity will be held responsible. Residents will be heldresponsible, as individuals and as a community, for unacceptabledamage or excessive mess.

Common area charges will be posted weekly and billed at the end of each term or when a student checks out of his or herspace. The best way to combat vandalism is to hold your peersand community members accountable for their actions. Anyonemay call a floor meeting to address this issue with the othermembers of the community. Charges associated with vandalism,common area cleanliness, or excessive and unnecessary messesare punitive and take away from the attention to regular mainte-nance and custodial operations for the community.

Except in rare instances deemed necessary by the Office of ResidenceLife, public areas must remain open to residents. Sleeping in publicareas and locking doors to these public areas are not permitted.

Please take advantage of the kitchenette or microwave providedby the College in your lounge. Students who use these facilities areresponsible for their upkeep. Please be aware of your responsibilitiesand clean up after your use. Failure to maintain cleanliness of thecooking area will result in common area charges to the community.

When damage, vandalism or theft are attributable to specific indi-viduals, they are subject to the conduct process for their behavior.Any monetary damage is not charged to Common Area Chargesbut is the responsibility of the individual(s).

The unlawful possession, use, or distribution of illicit drugs or drug-related paraphernalia, such as pipes, bongs, hookahs, grinders, etc., is prohibited on College premises or as part of any College activities.Anyone found in violation of this policy or in a room where thispolicy is being violated is subject to disciplinary action up to andincluding license termination, suspension and/or dismissal from theCollege, and referral to other appropriate authorities. The confirmedaroma of marijuana will be considered a violation of the drug policy.

All elevators are equipped with emergency call buttons and manualalarms. Misuse of alarm bells or false alarms is not permitted. Ifyou find yourself trapped in an elevator, please notify emergencystaff immediately and share any relevant information about yourmedical condition or injuries.

In the event of any serious or life-threatening emergencies, dial 9-911 from any campus phone. In addition to the appropriate City ofElmhurst service, Campus Security and Office of Residence Lifestaff will respond as necessary and appropriate.

Staff includes, as well as other officially designated College offi-cials, all student and professional staff of the Office of ResidenceLife. Any student who fails to present an Elmhurst College I.D.(Jaypass), fails to comply with a reasonable request of a staffmember acting in performance of his or her duties, or withholdsinformation when reasonably requested is subject to disciplinaryaction. The resident host is responsible for the action of his or herguest(s) and/or visitor(s) at all times. See Guest and Escort policy.

Common and PublicAreas

Damage/Vandalism

Drugs and Paraphernalia

ElevatorEmergencies

Emergencies

Failure to Comply with Staff

23

Any student who provides incomplete or false information whenreasonably requested is subject to disciplinary action. The residenthost is responsible for the action of his or her guest(s) and/orvisitor(s) at all times. See Guest and Escort policy.

Residents are to check out within 24 hours after their last examina-tion or by the official closing date, whichever comes first. Residentsmay be asked to leave earlier if they fail to maintain behavior that isconducive to finals week, and is consistent with College policy.

23-Hour Intensive Study Hours (23 hours per day) go into effectat 7 p.m. on the Friday prior to the week of finals and run throughSaturday after finals week until noon. A daily relief hour, 9-10 p.m.,coincides with the 23-hour Intensive Study Hours.

23-Hour Intensive Study Hours prohibit sustained or intermittentnoise that can be heard outside a resident’s room in any direction.

Relief Hour prohibits noise that can be heard outside the build-ing or one door down in the halls or stairways.

Residents engaging in behavior that is not conducive to suc-cessful preparation for final exams, including but not limited to com-mitting serious or repeated violations of the finals week policy(including noise), during this week may be required to vacate anyand all buildings as soon as possible and/or not later than the endof the working day or equivalent. These actions may be takenadministratively at the recommendation of the residence life staffwith the approval of the Director of Residence Life. Such actionwill be taken administratively, without a conduct meeting, and maybe taken regardless of whether or not the individual has completedfinal examinations.

Any time the alarm sounds all students and guests are expected toevacuate. Following an alarm, the hall staff will key into all roomsto verify proper evacuation. Occupants may only re-enter uponclearance from College officials.

In the event of fire situations, follow these procedures toensure your own safety:

If you see or smell smoke:• Pull the nearest fire alarm pull station.• Exit by the nearest stairwell or door.

If you are in your room when the alarm sounds:• Put on your shoes; take a towel and grab a coat, if necessary.• Take your keys, Jaypass, and lock your door.• Evacuate the building by the nearest emergency exit or stairwell.• Use fire extinguisher only if necessary to clear an exit for yourself.

If you are trapped in your room by fire or smoke:• Keep your door closed.• Seal the crack around your door with clothes, tape, or sheets.• Open your window slightly; if there is no smoke outside, open the

window at the top to vent smoke or at the bottom to let fresh air in.• Tie a wet cloth over your nose and mouth to aid breathing.• Stay low where air is fresher.• Signal rescue personnel by waving a sheet, brightly colored

clothing or a light from the window.• Do not jump.

False Information

Finals Week

Fire Evacuation

24

When re-entering a building:• Cooperate with staff members, College officials, and emer-

gency personnel.• Present your Jaypass when requested.Note: guests without proper identification will be denied re-entrance.

All fire equipment, fire extinguishers, fire hoses, pull stations, andheat and smoke detectors are there for your safety. Tampering withany fire equipment will result in disciplinary action and possibletermination of the offender’s license agreement and referral toappropriate authorities, including pressing criminal charges. Firedoors leading onto hallways are also there for your safety. Proppingof these doors is not permitted. For safety purposes, no more thanthree times the normal occupancy of an assigned residential facility (roomlounge, etc.) is permitted at any time.

Do not overload electrical outlets. The College recommendsonly one appliance per outlet, especially in the older historicalbuildings; students may not use more than two electrical appli-ances per outlet. Only UL-approved electrical devices, extensioncords, and power strips with an internal fuse/overload protection(such as those used for computers) are allowed. These itemsshould have a grounded, 3-prong plug, and have a minimum of #14gauge wire (as indicated on the cord). The following are not per-mitted due to fire hazards: multiple outlet “octopus” plugadapters, ungrounded (two-prong) and/or lightweight extensioncords without fuse/overload protection, plugging a power strip ofany type into another one (“piggy-backing”), running extensioncords across doors, floors or under rugs.

All furnishings in the residential facilities are to remain there. Youare free to rearrange any furniture. College furnishings may not beremoved from the lounge areas or other rooms for private use. Ifproperty is found in a student’s room, the student will need toreturn the item to its appropriate place or be charged for FacilitiesManagement to remove it. The individual in possession of thelounge furniture will be billed for any damage that has occurred toit as a result of it being in that student’s possession. Each residentis responsible for any College property damaged or missing fromhis or her residential facility. Residents will be assessed fees forrepairing or replacing damaged room furniture. Lofts constructedfrom lumber or other materials are not permited. Only College-issued furniture may be lofted as designed.

Anyone who is not an assigned resident of a building is considered a guest.

As a host, you must escort your guest at all times, includingboth in and out of the building. Guests who are not escorted bytheir hosts will be asked to leave the residential facility at anytime. The resident host is behaviorally and financially responsiblefor the behavior of his or her guest at all times, including inform-ing guests of all applicable College and residential facility policies.Please see Fire Evacuation and Safety policies for further guidelines.Visitation is a privilege for the resident(s) and guest(s) of the resi-dential community. Abuse of the guest, escort, or visitation poli-cies may result in loss of privileges.

No guests are allowed during break periods (Thanksgiving, WinterBreak, Spring Break, Summer Intersessions, etc.).

Fire Safety/RoomCapacity

Furniture

Guest and Escort

25

Any activity that involves the throwing, tossing, rolling, kickingbouncing or dribbling of an object is not acceptable. All sports oractivities that may result in injury or damage are consideredunacceptable conduct in living areas.

To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others.Physical or emotional harassment will not be tolerated in a residentialcommunity. Therefore, it is the policy of Elmhurst College and theOffice of Residence Life that all students, employees, and studentstaff should be able to enjoy and work in an educational environmentfree from harassment and intimidation. Harassment and intimidationincludes conduct (oral, written, graphic, or physical).

Harassment of any person or group of persons on the basis ofability, sexual orientation, age, beliefs and values, economic class,ethnicity, gender, personal experience, national origin, physicalappearance, race, religion, social status, or veteran’s status, asthose terms are defined by applicable state and federal law, is aform of discrimination specifically prohibited in the College andresidential community. Harassment of any person, discriminatoryor not, is not tolerated. Additionally, no person shall exhibitbehavior that harms or threatens to harm another person oranother person’s property.

Any student, employee, or person privileged to work or studyin the residential community who violates this policy will besubject to permanent removal from the residential community andevaluation of employment or student status.

For the safety and security of individuals and the residential com-munity, hazardous materials are prohibited. Hazardous materialsinclude, but are not limited to laboratory chemicals, fireworks,explosives, ammunition, gasoline, kerosene or petroleum-basedsolvents, propane or natural gas cylinders, smoke-emitting devices,spray paint, some art supplies, and any substance that emits aflammable vapor or noxious fumes.

Residents of College houses are not permitted to store any per-sonal belongings in the basement, nor are they permitted to hostany social gathering in the basement. House residents may have awasher and dryer installed in the basement pending approval fromthe area supervisor and Facilities Management.

The Office of Residence Life upholds federal, state, and local lawsand will enforce accordingly.

The State of Illinois College/University Immunization Law(77ILL.ADM. CODE 694) requires all college students born after1956 to submit immunization information before registration unlessyou have a medical or religious exemption. If you do not submitdocumentation showing your immunizations, the College is requiredto place you on medical hold. This will delay your registration. Hereis what you need to know to complete this process:

Hall Games and Sports

Harassment andIntimidation

Hazardous Materials

House Basements

Illegal Items andActivities

ImmunizationRequirements

26

• You probably already have received the required immuniza-tions. To obtain documentation of prior immunizations,contact one of the following sources: (1) your family physician,(2) your high school or previous college, (3) your branch of mili-tary service. Please ask the source to fax or send the records tous.

• If you cannot obtain records of prior immunizations, you willneed to make an appointment with The Wellness Center, orwith another healthcare provider, to complete the immuniza-tion process. You then can meet the Illinois law in one of twoways:

1) You may be revaccinated with two (three-in-one) doses ofmeasles, mumps, rubella (MMR), given at least one monthapart, and one dose of tetanus-diphtheria (Td) or tetanus-diphtheria-pertussis (Tdap) if you have not received onewithin the past 10 years.

2) You may have a blood titer drawn to show your immunityto measles, mumps, and rubella, and obtain a dose oftetanus-diptheria if you have not received one in the past10 years.

Please Note:Vaccines and blood titers are available in TheWellness Center. If you would like further information or need anappointment please call (630) 617-3565 or Ext. 3565. The Center islocated in Niebuhr Hall, Room 010, Lower Level, East Entrance.

Failure to fulfill sanctions will result in additional conduct sanctions,and may include a hold on course registration.

Each resident is issued a room/apartment/house key, stairwell key,and access card (residence halls only) for entrance into his or herown building. Elmhurst Terrace apartment residents are alsoissued a mailbox key. The keys and access cards are your responsi-bility. It is a violation of policy to loan your keys out to others togain access to any part of the building; guests must be escorted atall times. Should any of the above keys be lost, contact a staffmember immediately so the lock can be changed and new keysissued at once. You will be charged for the replacement cost oflost or stolen keys. It is also a violation of policy to have keysduplicated.

To preserve the security and integrity of resident and public areas,residents are expected to retain possession of keys at all times.Lockouts are not a service and staff will respond as soon as available.See also Keys and Access Cards.

Should a resident be locked out of his or her space, the follow-ing procedure should be followed:

8 a.m.—4 p.m.• Contact any of the Resident Advisers or the Residence Life

Coordinator of the hall.

Incomplete Sanctions

Keys and Access Cards

Lockouts

27

• If unable to reach any building staff members, go to the Office ofResidence Life, ext. 3150. Check out a lockout key by presentingyour Jaypass. The lockout key will be issued for a period of 30minutes. When returning the key, the room key must be verifiedas proof that the key has not been lost.

• As lockouts are not a service, each lockout will cost $2.00 to bepaid upon return of the key. Lockouts after 10:00 p.m. will cost$3.00.

• For security purposes, failure to verify the residential facilitykey will result in a lock change and a charge to the resident’sstudent account.

4 p.m.—6 p.m.• Contact any building staff member. If unavailable, then contact

the Residence Life Coordinator on call (via Campus Security.)

6 p.m.—7 a.m. (RA duty hours)• Contact the RA on duty to request a lockout. The RA will

verify Jaypass and room assignment.

• Following the lockout, the resident must verify the originallyissued key with the RA. For security purposes, failure to verifythe key will result in a lock change and a charge to the resi-dent’s student account.

• Apartment (Elm and Prospect) and house residents shouldcontact the Apartment RA on call first, then the ResidenceLife Coordinator on call (via Campus Security). ElmhurstTerrace residents must work with the management office forlock-outs. Call (630) 832-7600 to speak to their staff. Afterhours lock-outs at Elmhurst Terrace are $50.00.

Sound carries very easily. Voices, stereos, and televisions in yourroom often can be heard in other rooms or other floors. While youhave a right to listen to music, etc., other residents have the rightto sleep and study without disturbance. Failure to respond to areasonable request may result in disciplinary action. You may beasked by residents or staff to compromise by adjusting the sound/noise level in your room. Placing your stereo speaker(s) in yourwindows for purposes of hearing the music outside is strictlyprohibited. The following are helpful hints.

• 24-hour courtesy hours are observed at all times; see QuietHours policy.

• Get to know your neighbors and decide what type/volume ofsound can be disturbing.

• You are encouraged to address the concern first yourself in anappropriate manner. Communication is the key.

No student shall create a nuisance to members or guests of the residence hall, apartment, or neighborhood community orobstruct/disrupt any activity.

Noise

Nuisance

28

The use of any substance that creates a nuisance odor is prohibited,including incense, and other strong substances.

In accordance with federal law (FERPA), officials of ElmhurstCollege may disclose to a parent or legal guardian of an ElmhurstCollege student, information regarding a student’s violation of anyfederal, state, or local law, or of an Elmhurst College rule or policy,governing the use or possession of alcohol or a controlled sub-stance, regardless of whether that information is contained in thestudent’s education records, if the student is under the age oftwenty-one (21), and if it is determined that the student has com-mitted a violation with respect to such use or possession.

In addition, personal identifiable information from a student’seducation records may be released to appropriate parties toaddress a health or safety emergency as determined by Collegeofficials in accordance with federal laws. Information may also bereleased to a parent when the student is the parent’s dependentfor tax purposes. The College must be provided with a copy of theparent’s most recent tax return before any covered informationmay be disclosed.• An attempt will be made to communicate to the student prior

to notification to a parent/guardian.• The Dean of Students or designee has the authority to deter-

mine when and by what means to notify a parent/guardian.• Law enforcement records are not covered by federal law; there-

fore, Campus Security may contact the parents of a studentwho has been arrested on campus or in connection with aninvestigation.

Please see the E-Book for the complete Parent Notification Policy.

Fish are the only pets allowed. Spot inspections will be made ifthere is a probable cause to believe that animals other than fish areliving in the residential facilities.

Posting applies to all public areas of residential facilities, includingthe exterior of student room doors.• Posting should be confined to areas designated for posting. The

administrator for each building can outline these.

• Posting may not conceal or obscure any other posting/informa-tion underneath.

• Posting which may be deemed as offensive in nature or not insupport of the missions of the College and Office of ResidenceLife will be removed.

• Postings displaying or referencing alcohol and/or other drugsare not permitted as they are not in support of the spirit of themission of the College and the Office of Residence Life.

• Postings may not cover a window or door or any entryway so asto prevent exit in case of fire.

• Posting should be done in a neat and orderly fashion.

• Only painter’s tape should be used to post items on surfacesother than bulletin boards. It makes removal much easier,doesn’t damage painted surfaces, and is less expensive. Staplesshould be used on bulletin boards only.

Offensive Odors

Parent Notification Policy

Pets

Posting

29

• Posting/advertising must be removed by the organizationwithin 24 hours after the conclusion of the event.

• Any creative or unusual advertising or promotions should bediscussed with the Residence Life Coordinator of the hall.

• Postings that are determined by staff to create a hostile livingenvironment or workplace (e.g. nudity) or have a potential toincite violence are strictly prohibited.

Quiet hours prohibit sustained or intermittent noise that can beheard outside a resident’s room/apartment/house in any direction.Established quiet hours are Sunday–Thursday, 10 p.m. –8 a.m. andFriday–Saturday, 1 a.m.–9 a.m.

Courtesy hours are in effect 24 hours a day. Courtesy hoursprohibit noise that can be heard outside the building or one doordown in the halls or stairways. See also Finals Week.

The established hours in the quiet lifestyle communities (3 west inSchick, 2nd floor in Cureton and 3rd floor in West) are Sunday–Thursday from 8 p.m.–10 a.m., and Friday–Saturday from 1 a.m.–9 a.m.Failure to abide by lifestyle policies, or repetition of misconduct, willresult in reassignment.

The residence hall network, including the internet service, is tobe used in accordance with the Student Code of Conduct andAcademic Computing’s Acceptable Use Agreement. Any misusecan result in the loss of network use privileges for the remainderof the term, academic year or may jeopardize a student’s residen-tial status. The resident may be held responsible for all fines asso-ciated with the misuse.

The roofs of all buildings are off limits to students at all times.The balconies at Prospect Apartments may have patio furniture. Storingitems on porches at Elm Park and Elmhurst Terrace is prohibited.

Prior to your arrival, your room/apartment/house and floor wereinspected and the condition noted on a Room, Apartment, orHouse Condition and Common Area Report. You are given a copyof this upon check-in. You and your roommate(s) will be given theopportunity to make any additions to this form that may havebeen overlooked. Failure to return the form will result in the con-dition being assessed in relation to College records. This inventorywill be used at the time of check-out. We will compare the condi-tion noted on the form to the condition at checkout. Any damagesnot attributed to normal wear and tear are the responsibility ofyou and your roommate(s). It is therefore imperative that youcarefully examine your room and the copy of the condition report.Any damages or mess in the community are the responsibility ofthe community.

No room changes are permitted until after the two-week freezeperiod during the Fall (all residents) and Spring (new residents)terms as appropriately designated for current and newly assignedresidents. Current resident room changes for the Spring Term willoccur in December prior to the end of the Fall Term. If you wishto change rooms after that time, contact your Residence LifeCoordinator for proper procedures. All room changes must beapproved by the building administrator. Any resident creating an

Quiet Hours

Residence Hall Network

Roofs and Balconies

Room/Apartment/House and Common Area Condition Inventory

Room Changes

30

environment that would prohibit a new roommate from movingin, failing to accept a roommate, or failing to move at the requestof the Residence Life Coordinator, will be removed from theassigned room and possibly campus housing. Room changes,outside of the posted schedule, requested as a result of conflictmay not be considered if residents have not completed the room-mate agreement as required. Changes from the apartments andhouses (independent living) to residence halls (community living)are not permitted. Unapproved room changes will result in a fineof $25.00 per student.

No student or guest shall enter the room/apartment/house ofanother without being invited to do so.

Authorized campus personnel will enter your room: (1) if maintenanceservice has been requested, (2) if there is an apparent emergency, (3)fire alarm evacuation is required, (4) when notification of entry hasbeen announced or posted, (5) when routine health and safety checksare conducted by Residence Life staff, (6) when there is probable causeto believe that a violation of any campus policy has occurred or istaking place, or (7) when there is damage to, or theft of, buildingor community furniture or equipment. The College reserves,without restrictions, the right to allow authorized personnel toenter student rooms. When such entry is deemed necessary, theCollege will seek within all reasonable bounds to protect thestudent’s privacy. Such actions, when they are warranted, are takenon behalf of all residents to guarantee both their safety and welfare.Authorized College personnel may remove items that are in violationof federal, state, or College regulations. A reasonable effort shall bemade to have occupants present if their rooms are to be searched. Thestudent will always be informed as soon as possible after such entry ismade and advised if staff has discovered any violations.

All students are expected to conduct themselves in a matureadult manner. All students are required to complete a room-mate agreement when they are assigned a roommate or whenfacilitating a roommate conflict.

The Office of Residence Life strongly urges roommates to resolveconflicts between themselves. Roommates also may use theRoommate Bill of Rights and Roommate Agreement availablefrom a hall staff member to resolve conflicts. Any resident creatingan environment that would prohibit a new roommate from movingin, failing to accept a roommate, or failing to move at the requestof the Residence Life Coordinator will be removed from theassigned room and possibly campus housing.

In situations where roommates are unable or unwilling toresolve conflicts, it is the prerogative of the Residence LifeCoordinator to relocate one or more residents to other availablespaces. This alternative is considered when it appears that a roommate(s)is an aggressive party or the person(s) being harassed refuse(s) topursue a referral to the Residence Life Coordinator, or when bothroommates are violating the other’s rights and unable to solve theconflict. The following steps should be used as a guide whendealing with a roommate conflict:

Room Entry

Roommates

Roommate Conflict

31

• Review the roommate agreement completed at move-in.

• Talk to your roommate about your specific concern.

• Speak with your RA about your concern.

• Mediate the conflict through your RA.

• Speak to your Residence Life Coordinator.

• Mediation through your Residence Life Coordinator oranother designated college official.

• Mediating conflicts is expected in demonstrating mature, adult behavior.

Smoking is prohibited in all residential facilities. Smoking is notpermitted on the balconies or landings of any residential facilities.Any smoking must be at least fifteen feet away from any campusbuilding. The LEED certification of West Hall stipulates smokingmust be at least twenty-five feet from the building (this includeswindows). The use of hookahs for tobacco is also prohibited;hookahs are not permitted in campus housing.

The misuse of the phones may cause your license to be cancelledand/or cause an administrative fine. In the event of the telephoneor voice mail being misused the student will be billed accordingly.Students caught abusing the phone and/or voice mail system jeopardizeusage of this privilege for the remainder of the year/term and/or theirstatus as a resident student and may be held responsible for all finesassociated with the misuse.

Theft of any property of the College or of another member of theCollege community will not be tolerated. Such a violation will result insevere conduct action up to and including removal from the community.

Visitation is permitted at any time of the day for the purpose of activestudy, discussion, and socializing. Visitation is permitted provided theroommate’s rights are respected. Visitation is a privilege for both theresident(s) and guest(s) of the community. No other person(s), otherthan the assigned roommate(s), is permitted to live in the room. Abuseof the guest, escort, or visitation policies may result in loss of privilegesand/or reassignment to another space. Non-residents of an assignedresidential facility may not stay more than 72 hours in a seven-dayperiod, and only with the permission of the roommate(s), apartment-mate(s), housemates, and suitemates.

All firearms, BB guns, pellet guns, explosives, knives, fireworks,bows and arrows, ammunition, or any other types of weapons arenot permitted. Any object that could potentially inflict injury orcause harm that is used in a threatening, careless, or aggressivemanner will be considered a weapon. Violations of this naturemay lead to immediate removal from the residential community.

Safety screens must be in place at all times. Hanging, dropping, or throwing anything out of an open window, including using thewindow for entry or exit purposes, will result in severe conductaction. For safety and security purposes, the upper window panein Stanger Hall rooms is not to be opened. Failure to have screensproperly secured will result in a $50.00 fine.

Neon/lighted signs are not permitted. For fire rescue, materialmay not cover more than one quarter of the windowpane.

Smoking

Telephone Misuse

Theft

Visitation

Weapons, Firearms, Explosives

Windows

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The Office of Residence Life uses an educational approach inaddressing violations of Residence Life policies and procedures.The purpose is not to unduly punish students, but to assist them inunderstanding what is appropriate behavior and that inappropriatebehavior is unacceptable in the residential community. Hearingofficers and the Residence Hall Peer Review Board seek to imposethe least possible sanction that will create an appropriate anddesirable change in the behavior.

The President of the College bestows authority for studentconduct on the Dean of Students, who in turn bestows authorityon the Associate Dean of Students/Director of Residence Life tohandle all issues within the residential facilities. Each AssistantDirector and Residence Life Coordinator is appointed to be theprimary conduct officer for his/her respective community by theAssociate Dean of Students/Director of Residence Life.

An Incident Report is written by a staff member or resident anytime an activity takes place that may warrant special attention. AnIncident Report does not necessitate a conduct hearing, rather, itis a means by which activities in the community are documentedand communicated to the professional staff.

The Judicial Hearing Committee is a campus-wide board composed offaculty, administrators, and student representatives, and is convened bythe Dean of Students. The purpose of this board is to hear casesoutside of the residential facilities, academic cases, and other incidentsthat warrant referral to this committee by the Dean of Students. Thisprocess is separate from that of the Office of Residence Life.

Violation of residential or College policies and procedures will beaddressed through the procedure outlined below. Because review isindividualized, each student will receive an individual sanction. Thepurpose of any sanction is to encourage appropriate behaviorrequired by the special conditions of residential living.

A member of the Residence Life staff will confront policy violationsand communicate the violation to the administrator of that building.The Residence Life administrative staff appropriately processes thecompaint(s) as outlined in the procedures on the following page. Allactions are documented and kept in the Office of Residence Life filesfor a period of ten years from last attendance. As of the 2012-2013academic year, these records are maintained electronically. Similarlyall communications with students are electronic.

Residential Conduct Process

Philosophy

Conduct Authority

Incident Report

Judicial HearingCommittee

Policy Violations

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The Residence Hall Peer Review Board operates under the following principles:• To regard each student as an individual, deserving individual

attention, concern, and respect;

• To consider the facts fully and carefully before reaching a decision;

• To provide an atmosphere where candid and honest communi-cation can take place;

• To hold each student to a high standard of responsibility, toprotect both the community and the individual;

• To recognize the reality of human fallibility, as well as stressesassociated with collegiate life, and to demonstrate compassionand understanding.

Students from each residence hall are selected for positions on the Peer Review Board through an application and interview process.Students who demonstrate fairness, objectivity, and good judgmentare chosen for these leadership positions.

This group hears cases regarding student violations and makesappropriate decisions. This board also gives students the opportunityto impact their community by making recommendations to theAssociate Dean of Students/Director of Residence Life on aspects ofthe residence hall environment. If you wish to apply for a position onthis board, see your RA or Assistant Director/Residence LifeCoordinator.

The Residence Life conduct procedures are as follows:

• Any member of the residential community may file a complaintagainst any other student for misconduct.

• The staff may make a preliminary investigation to determine ifthe charges can be disposed of informally by mutual consentwithout the initiation of conduct proceedings. Such disposal willbe final and there shall be no subsequent proceedings or appeals.

• The student shall receive advance written notice stating theinitiation of formal action and the complaint(s) against himor her.

• A pre-hearing meeting will be conducted by a designated memberof the Office of Residence Life, usually the area administrator, inwhich the responding student is presented with a statement ofallegations, his or her rights, and options for resolution of thecomplaint. The administrator may choose another staff memberas a hearing officer or send a case to the Residence Hall PeerReview Board (residence halls only). A student alleged to haveviolated residence life and/or College policies may request to haveone of the following by mutual consent:

Residence Hall Peer Review Board

Residence Life ConductProcedures

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Residence Hall OptionsConduct Meeting—This is an informal process conducted by theadministrator or his or her designate. This process may be a contin-uation of the pre-hearing and does not involve witnesses. Decisionsand sanctions are not subject to appeal.

Residence Hall Peer Review Board (RHPRB) Hearing (when classesare in session)—This is a hearing process by a board of students fromeach residence hall. This process allows for witnesses and is scheduledas an additional hearing after the pre-hearing. Decisions and sanc-tions are subject to appeal according to guidelines.

Apartment/House Living OptionConduct Meeting—This is an informal process conducted by theadministrator of the area or his or her designee. This process may be acontinuation of the pre-hearing and does not involve witnesses.Decisions (not responsible/ responsible) resulting are not subject toappeal or subsequent proceedings.

Conduct Meeting Procedures• The student is responsible for scheduling a pre-hearing meeting

within the established amount of time. Should the student fail torespond to a notice of complaint, or to appear at a scheduled pre-hearing or residence hall Peer Review Board hearing, the hearingswill be conducted without prejudice regardless of the student’sabsence. Such an absence is not grounds for appeal.

• Incidents during the last week of classes and finals week (Fall,January, Spring) will be handled administratively without a conductmeeting. The student shall receive a summary of the allegations andwritten notice of the decision of responsibility or nonresponsibili-ty. Incidents during this period may result in removal for theremainder of the academic term.

• When two or more cases involving common occurrences or thesame student(s) are pending simultaneously, the designated staffmember may decide to consolidate the hearings of such cases orhear them separately.

• The accused student shall receive written notification of the decisionno later than five working days following the completion of hearingsfor all individuals involved in an incident.

• The student is responsible for complying with any sanction(s).Failure to comply with sanction(s) will result in contempt and leadto further conduct action.

• The Associate Dean of Students may place an administrativehold on the records of any student who withdraws prior to theresolution of pending conduct action or if levied sanctions arenot completed.

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Residence Hall Peer Review Board Hearing Procedures

• The student is responsible for reviewing the official complaint, hisor her rights, and procedures.

• The accused student has the right to:

1) Advance notification in writing of the alleged violationsagainst him or her.

2) Appear alone or with any College-affiliated person of his orher choice as a silent adviser to assist him or her in thehearing. The student must notify the adviser of the RHPRBat least 48 hours prior to the scheduled hearing if an adviserwill be attending.

3) Present any evidence or witness on his or her behalf.

4) Question witnesses.

5) Submit a written response to allegations.

• All proceedings of the hearing are to be conducted in an informalmanner so long as such informality does not hinder or obstruct thebasic fact-finding function of the hearing. The student is responsiblefor his or her actions before, during, and after the hearing. Harassmentof witnesses, the hearing officer, or RHPRB members, dishonesty, or disruptive behavior will be grounds for further conduct sanctions.

Appeal ProceduresWritten appeals must be submitted to the Office of Residence Life withinten working days of the decision. Appeals may be made based upon:

1) Procedural errors that unfairly biased the hearing,

2) Inconsistency of sanction, and/or

3) The discovery of new and relevant information.

In all cases of conduct, an attempt will be made to arrive at an actionthat will assist the student in achieving a greater degree of maturity. Astudent found responsible for any policy violation may be assignedone or more of the following.

• Admonition. An oral statement to a student that he/she is violatingor has violated institution rules.

• Censure. A written reprimand for violations of specified regulations,including the possibility of more severe sanctions in the event of thefinding of a violation of any institution regulations within a statedperiod of time.

• Educational tasks. As a means to educate, a student may berequired to participate in or complete a specific exercise relatedto his or her conduct sanction such as, but not limited to:

1) Topical bulletin boards

2) Research and/or reflection paper

3) Topic-specific marketing materials

4) Goals development

5) Career interets inventories

6) Student organization membership

7) Online substance use/abuse course preparation

Sanctions

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If the online eCHECKUP TO GO alcohol and/or theeCHECKUP TO GO marijuana course is assigned, there is a$50.00 fee per course that will be charged to the student’s account.

• Community service. The student may be required to participate incommunity service as deemed appropriate and consistent with thepolicy violation(s) and/or behavior.

• Fine. An appropriate monetary penalty, charged to the student’saccount, can be levied.

• Loss of privileges. A loss of privileges (i.e. visitation privileges, guestprivileges in a community, etc.) and/or exclusion from activities.Activities may include residence life-sponsored programs, organiza-tions or break period housing for a specified period of time.

• Meeting with a College official. Meet with the designated officialto discuss a specific topic.

• Restitution. When deemed appropriate, restitution for damagesthat occur or other payment for expenses incurred as a result ofthe student’s behavior will be required.

• Reassignment from assigned space. Removes the student from hisor her current space and reassigns the student to a different space.Specific restrictions with regard to participation in events or visi-tation may also be included. Reassignment includes forfeitureof priority in the reassignment process.

• Residential probation. A very strong written warning to thestudent in response to more serious or frequent violations ofCollege policies. Probation is given for a stated period of time andmay include specific restrictions on the student. Violations com-mitted during this probationary period may result in more seriousaction, including removal from campus housing. Those studentson probation will forfeit priority in the reassignment process.

• Removal from campus housing. Prohibits the student from resid-ing in any residential building. This action may be for a statedperiod of time, after which a student may reapply for housingunless otherwise stipu lated. Specific restrictions in relation to thecampus housing may also be invoked.

• Persona non grata. Student is not welcome to enter the residentialfacilities at any point in time, unless otherwise stipulated by theOffice of Residence Life.

• Written Warning. A formal warning that the behavior is in statedviolation of Residence Life or College policies. Further involve-ment in incidents that violate policies will be treated with moreserious disciplinary action.

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Appendix

Remember that you and your roommate(s)/apartmentmate(s)/house-mate(s) are talking about preferences and not everyone can have it“their way.”

If you keep in mind and abide by the three C’s of roommatesurvival—communication, compromise, and cooperation—this agreement will prove beneficial. Feel free to mutually add toor change the agreement as needs of roommate(s)/apartmentmate(s)/housemates change

.Following are some topics you are expected to discuss:

• Alcohol use

• Borrowing/lending

• Dating relationships

• Laundry

• Medical issues/allergies

• Neatness/cleanliness of the room

• Noise in the morning/evening

• Pet peeves

• Religious practices

• Sleep schedules

• Study arrangements

• Visitors/overnight guests

Each roommate/apartmentmate/housemate is to keep a copy inhis or her room and refer to it throughout the year to help resolvedisagreements should they arise. The remaining copy is to beturned in to your RA and will be kept on file to aid the staff inworking with you. Your RA is available to assist you with possiblealternatives.

RoommateAgreement

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Roommate Bill of Rights This document is intended to serve as a suggested form for anagreement between roommates/apartmentmates/housemates toensure that each individual’s rights are respected. Your level ofenjoyment and satisfaction from residential living will depend to alarge extent on the thoughtful consideration you demonstrate forone another. As roommates/apartmentmates/housemates, youshould mutually determine the stipulations of this behavioral con-tract and endorse it. Your Resident Adviser is available if you needadditional assistance.

The Basic Rights of Roommates/Apartmentmates/Housemates Include:

• The right to study free from undue interference (noise, stereo,guests, etc.) in one’s room.

• The right to sleep without disturbance from noise, guests,roommate(s)/ apartmentmate(s)/housemates, etc.

• The right to expect that roommate(s)/apartmentmate(s)/housemates will respect one another’s belongings.

• The right to a clean living environment.

• The right to free access to one’s room and facilities withoutpressure from one’s roommate(s)/apartmentmate(s)/housemate(s).

• The right to personal privacy.

• The right to expect that any and all disagreements will bediscussed in an atmosphere of openness and mutual respect, and that it is acceptable, when any roommate(s)/apartment-mate(s)/housemate(s) feels it is necessary, to involve a ResidenceLife staff member in such discussion.

The purpose of this contract is to deal with behaviors. Whilecompleting the agreement, concentrate on actions and not onmoral values or beliefs.

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item cost

Access Card $25.00Blinds TBDCarpet, removal (piece) 75.00Closet Door, re-hang 50.00Closet Door, re-track 120.00Dart Hole, repair 30.00Desk Light 67.00Door, refinish 100.00Door, replace 420.00Door Lockset, replace 420.00Door Frame, paint 50.00Floor, refinish 75.00Floor, sweep 23.00Furniture

Bed Frame 355.00Bed End (each) 140.00Bookcase 250.00Bunking Pins 5.00Chair 225.00Chair Pad 100.00Desk 362.00Drawers, small (each) 127.00Drawers, large (each) 147.00Dresser 450.00Ladder 169.00Mattress 142.00Mattress Cover 45.00Organizer/Hutch 287.00Pencil Drawer 107.00Tack Board 60.00

Furniture, clean 23.00Furniture, removal (each) 75.00Keys, core change 45.00Keys, stairwell (each) 15.00Mirror, removal 25.00Nail Hole, repair 35.00Overhead Light Lens, replace 42.00Peep Hole, replace 35.00Recycle Bin 25.00Screen, installation 45.00Screen, repair 50.00Screen, replace 120.00Sink, remount 84.00

Student Room Repairand ReplacementChargesNote: costs may change due to materials and vendor product offerings

Community Repair andReplacement Charges

item cost

Tape/Sticker Residue, removal 23.00Tape, removal (carpet) 23.00Telephone Cord 12.00Telephone Set 75.00Towel Rack, replace 60.00Trash, removal 23.00Wall, wash (one) 23.00Wall, wash (all) 59.00Wall, paint (one or ceiling) 113.00Wall, paint (all four) 213.00Window, replace TBDUnivents (Stanger), clean contact paper 37.00Univents (Stanger), paint 54.00

There are common area charges associated with unnecessary messand repair, or replacement, of equipment or facilities. Thesecharges may be identified as the responsibility of a floor, wing, orresidential community. Vandalism and unnecessary messes are notconsidered normal wear, nor acceptable community behavior, andwill be charged as follows:

charges cost

Body Fluid, clean up $50.00Board Decorations, ripped down 30.00Bulletin Board, repair/replacement (minimum) TBDCeiling Light, replace TBDCeiling Tile, replace (each) 15.50Door Closer, replace 150.00Excessive Mess (minimum) 23.00Exit Sign, repair 100.00Exit Sign, replace 200.00Fire Extinguisher, clean-up 75.00Fire Extinguisher, recharge 91.00Fire Extinguisher, replace 134.00Fire Safety Signs, replace (each) 50.00Floor Signs, replace 30.00Furniture, replace (lounge) TBDGraffiti, removal (minimum) 23.00Paper Towel Dispenser, replace 77.00Soap Dispenser, replace 77.00Toilet Paper Dispenser, replace 77.00

The way to keep a clean, comfortable, and healthy community is totake responsibility and/or hold others accountable for unacceptablebehavior. Please see the Damage/Vandalism policy for further infor-mation. Note: this list is not exhaustive and therefore may includeother items as behavior or conditions within a community warrant.

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Office of Residence Life190 Prospect Avenue Elmhurst, Illinois 60126-3296