request forquotationeach invoice shall contain detailed banking instructions, including the name and...

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J!I:\ (TBTO I preparatory commissionfor the ~ comprehensive nuclear-test-ban PREPARATORY COMMISSION treaty orgaruzation REQUEST FOR QUOTATION THIS IS NOT AN ORDER To: ALL BIDDERS CTSTORef. No.: 2019-0174/Chaudhry B;"" (PLEASE QUOTE ON ALL COMMUNICATIONS) Att~: Phone: Fax: Email: Tel.No.: Fax No.: E-mail: +43 (1) 26030-6350 +43 (1) 26030 5948 [email protected] Date: 07 Oct 19 Tit/~ of Request: Interactive Data Language (IDL) Renewal of Maintenance for 3 years from 1 January 2020 through 31 December 2022 Dea'rllinefor Submission: 11 Oct 19 Vienna Local Time: 17:00 TheblPreparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (hereinafter referred to as the' ommission') hereby invites you to quote the following items as per conditions listed below. . 2 Description and Requirements IDL Concurrent Instance License (3 years) License number 85429; Product code: 10lDLMTR IDL Runtime License (3 years) License number: 87252 & 87180; Product code 11RTMTR Quantity u/M 1 each Item 1 6 each Wh$n preparing your quotation, please follow the attached instructions. You are kindly requested to complete and return the acknowledgement form by fax or e-mail as soon as possible. If you have any questions you should contact the e-mail address indicated above. We look forward to receiving your quotation. Yours sincerely, Co~rtney Linley Chief, Procurement Section I I I

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Page 1: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

J!I:\ (TBTO Ipreparatory commissionfor the~ comprehensive nuclear-test-banPREPARATORY COMMISSION treaty orgaruzation

REQUEST FOR QUOTATION

THIS IS NOT AN ORDER

To: ALL BIDDERS CTSTORef. No.: 2019-0174/Chaudhry B;""(PLEASE QUOTE ON ALL COMMUNICATIONS)

Att~:Phone:Fax:Email:

Tel.No.:Fax No.:E-mail:

+43 (1) 26030-6350+43 (1) 26030 [email protected]

Date: 07 Oct 19

Tit/~of Request: Interactive Data Language (IDL)Renewal of Maintenance for 3 years from 1 January 2020 through 31 December 2022

Dea'rllinefor Submission: 11 Oct 19 Vienna Local Time: 17:00

TheblPreparatoryCommission for the Comprehensive Nuclear-Test-Ban Treaty Organization (hereinafter referred to asthe' ommission') hereby invites you to quote the following items as per conditions listed below. .

2

Description and RequirementsIDL Concurrent Instance License (3 years)License number 85429; Product code: 10lDLMTRIDL Runtime License (3 years)License number: 87252 & 87180; Product code11RTMTR

Quantity u/M1 each

Item1

6 each

Wh$n preparing your quotation, please follow the attached instructions. You are kindly requested to complete andreturn the acknowledgement form by fax or e-mail as soon as possible. If you have any questions you should contactthe e-mail address indicated above. We look forward to receiving your quotation.

Yours sincerely,

Co~rtney LinleyChief, Procurement Section

I

II

Page 2: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

ACKNOWLEDGEMENT FORM

Solicitation No: 2019-0174 Title: Interactive Data Language (IDL)

Renewal of Maintenance for 3 years from 1 January 2020 through 31December 2022

Closing Date: 11 Oct 19Vienna Local Time: 17:00

Procurement Staff: Zakariya Chaudhry CTBTO Req. No.: 0010014576

Please complete 'A' or 'B' or 'C'and Return

WITHIN FIVE (5) DAYS

THE PREPARATORY COMMISSION FOR THECOMPREHENSIVE NUCLEAR-TEST-BAN TREATY ORGANIZATION (CTBTO)

by email [email protected]

__ ________________________ other (please specify)

__ insufficient time to prepare a proper submission;

__ we do not have the required expertise for this specific project;

__ our current workload does not permit us to take on additional work at this time;

______________

______________

_____________________________________________

____________________

_________________________________________

________________________

________________________

_________________________________________

Email/Tel: (date)

By: Contact Name:

Company Name: A: We shall submit our proposal

Email/Tel: (date)

By: Contact Name:

Company Name: B: We may submit and will advise

Email/Tel:

Contact Name:

Company Name:

C: We will not submit a proposal for the following reason(s)

Page 3: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

Page 1 of 6

INSTRUCTIONS TO BIDDERS

Request for Quotation Ref. No.: 2019-0174/Chaudhry

OTHER REQUIREMENTS: Language: All documentation and software shall be in the English language.

CONDITIONS

Delivery Terms (INCOTERMS 2010) and Destination

N/A (Services)

The Price The price quotation shall include costs and expenses incurred by the Supplier for the full and proper performance of all obligations under the Purchase Order (including travel, allowances, management and remuneration of the personnel, national income tax, medical, insurance and social security contribution, if applicable).

Currency Please quote in EURO or US$ only.

Duration of the Maintenance Services

Maintenance Services is for three (3) years starting from 1 January 2020 to 31 December 2022.

Taxes

In principle the Commission is exempt from taxes. Since the arrangement under which such exemption is respected varies from country-to-country, the (selected) bidder will be informed by the Commission whether tax exemption will occur at source or whether taxes will be reimbursed by the Commission upon submission of the original supporting documentation. “Taxes” means all direct and indirect taxes (including value added tax, general sales tax or goods and services tax), assessments, fees, customs duties, liens and charges in as much as they are levied in conclusion or implementation of the purchase order, including customs restrictions and charges of similar nature in respect of articles imported or exported for the Commission’s official use. For European Union (EU) Companies The price quoted shall be net of Taxes. All applicable Taxes payable by the (selected) bidder at the conclusion or implementation of the Purchase Order in respect of the goods shall be quoted separately or separately identified on the Proposal together with information on the nature of the Tax and its method of calculation. Due to the VAT exemption applicable to the Commission, no VAT will be charged to the Commission by the EEC Suppliers under the Contract (Ref. EU VAT Council Directive 2006/112/EC, Article 151).

Validity of Quotation Minimum 90 days as of the Closing Date

General Conditions 1) Model License Agreement (See Annex A)

2) General Conditions of Contracts (See Annex B) Privileges & Immunities Nothing in or relating to the Purchase Order shall be deemed to constitute an express or

implied waiver of any Privileges and Immunities of the Commission.

Vienna International Centre P. O. Box 1200 A-1400 Vienna Austria www.ctbto.org

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Request For Quotation Page 2 of 6

Payment Terms

Within 30 days of receipt and acceptance of the goods/services and of the following documents: (1) Invoice showing the firm fixed price of the Purchase Order. The Supplier shall

submit an invoice in 1 (one) original and 2 (two) copies or electronically, from the Supplier’s official e-mail address in PDF format, duly signed and stamped by the Supplier and submitted to [email protected]. Each invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT, IBAN and/or ABA codes for payment by electronic transfer and actual pre-paid transportation and insurance cost (if applicable);

(2) Acknowledgement Copy of the Commission’s Purchase Order with Supplier’s signature;

(3) Proof of registration of the maintenance with the maintenance provider; and (4) Any other relevant documents. Applicable Taxes payable by the Supplier and/or its subcontractor(s) shall be invoiced separately or be separately identified on the invoice. Actual payment of the Taxes must primarily be supported by original documentation such as bank account statements, transfer orders, or receipts issued by the local tax or customs authorities. If submission of such original documentation is not possible for justifiable reasons, their copies could be accepted by the Commission provided that they are duly signed and certified by local tax or customs authorities. In case the currency in which the Taxes are levied is not the currency of the Purchase Order, bank statements (or equivalent) showing the exchange rate used for the conversion shall be submitted to the Commission, in addition to any other supporting documentation.

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Request For Quotation Page 3 of 6

OTHER INFORMATION

1. The Commission reserves the right to accept or reject bidder’s quotation, partially or entirely, and to annul this

procurement process at any time prior to award of the Purchase Order, without thereby incurring any liability to the bidder or any obligation to inform the bidder of the grounds for the Commission’s action.

2. The bidder shall include in its quotation documentary evidence of its qualifications to perform the Purchase Order

which shall establish to the Commission’s satisfaction that the bidder has the financial, technical and production capability necessary to perform the Purchase Order in its entirety and to provide spare parts and other necessary on-going services as required.

3. The bidder shall bear all the costs associated with the preparation and submission of the quotation and the

Commission shall not be responsible or liable for those costs, regardless of the conduct or outcome of this RFQ. 4. The bidder’s price quotation shall be submitted in the English language, together with relevant technical

literatures in duplicate, which shall also be in English. 5. The bidder’s quotation shall be typed or written in indelible ink and signed by an official legally authorized to

enter into contracts on behalf of their organization. The quotation shall not contain any inter-lineation, erasures or overwriting except as necessary to correct errors made by the bidder, in which case such corrections shall be initialled by the person or persons signing the quotation.

6. The goods and services (if any) to be rendered under the Purchase Order shall have their origin in the States

Signatories of the Comprehensive Nuclear-Test-Ban Treaty (CTBT), the list of which is attached to this RFQ. For purposes of this paragraph, "the origin" means the place from where the materials, goods and/or from which the services are supplied.

7. Not later than 3 days before the deadline for submission of the quotations, any request for clarifications relating to

the RFQ documents shall be emailed to [email protected], attention to Procurement Staff in charge of this matter referred to in the RFQ cover letter. If such requests are addressed to others or if additional information is obtained from others, it may lead to disqualification of the bidder. No requests for clarifications will be entertained after this time.

8. From the deadline for submission of quotation until the written notification of award, no bidder shall contact the

Commission on any matter relating to its quotation, except when responding to a request from the Commission for clarification. Any effort to influence the Commission in its evaluation of the quotation(s) or its award decision shall result in the rejection of the quotation.

9. The Commission shall evaluate the compliance of the quotations with the RFQ requirements. Subject to its

technical compliance, the quotations shall be examined for its contractual compliance and commercial acceptability. Based on the mentioned evaluation, the Commission will determine the quotation which is the “least costly technically acceptable”. Deviation, if any, from the Commission’s terms and conditions might be a factor in the decision of award.

10. In case of an award, the following documents shall govern the Purchase Order and in case of discrepancies or

inconsistencies, the documents to prevail shall be given precedence in the following order: (a) The Purchase Order (b) The Commission’s Model License Agreement (Annex A); (c) The Commission’s General Conditions of Contracts (Annex B); and (d) The bidder’s quotation (Annex C).

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Request For Quotation Page 4 of 6

The quotation shall be submitted in writing to the email address below: [email protected] or alternatively a hard copy may be submitted to: Chief, Procurement Section Office E0918 CTBTO, Vienna International Centre Wagramerstrasse 5, P.O. Box 1200 A-1400 Vienna Austria Bidders shall take note of the attached price schedule instructions when submitting the quotation.

Should there be items on our list that you cannot include in the quotation, we would appreciate you marking them, and returning the information to us, together with the names of any potential bidder(s) known to you. Please do this even if you cannot submit a quotation for any of the items and kindly don’t forward the RFQ to any other parties without our knowledge. Please confirm, within 5 working days, the receipt of this RFQ and your confirmation whether you will submit a quotation by the closing date mentioned herein. Attachments: - The Commission’s Model License Agreement - The Commission’s General Conditions of Contract - CTBTO Member States - Statement of Confirmation - Vendor Profile Form

Use of former Preparatory Commission for the CTBTO (“Commission”) employees in the preparation of Quotations: A Bidder must not, in the absence of prior written approval from the Commission, permit a person to contribute to, or participate in, any process relating to the preparation of a Quotation or the procurement process if the person:

a. At any time during the 12 months immediately preceding the date of issue of the Solicitation was an official, agent, servant or employee of, or otherwise engaged by the Commission;

b. At any time during the 24 months immediately preceding the date of issue of the Solicitation was an employee of the Commission personally engaged, directly or indirectly, in the definition of the requirements, project or activity to which the Solicitation relates.

Page 7: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

Request For Quotation Page 5 of 6

BIDDER’S STATEMENT PLEASE STATE BELOW & SUBMIT WITH PROPOSAL

Delivery Time: Shipping weight (kg) and Volume (m3) – if applicable: List of recommended consumables and spares including prices and details on local availability, if applicable (please tick): For one year period For a period of …………………………. Warranty period applicable (it shall be for a minimum of 24 months, starting from the acceptance of the goods/services by the Commission) – please tick below: For a two year period For a period of …………………………. Note: The provisions of article 28 of the Commission’s General Conditions of Contract apply to the services to be provided under the Purchase Order, wherever it is referred to “Goods” it shall read “Services”. Availability of local service in Vienna, Austria (if any): State country of origin or assembly of all items quoted: Quantity discount and early payment discount (if any): Include documentary evidence of qualifications to perform the order, which shall establish to the Commission’s satisfaction that the bidder has the financial, technical and production capability necessary to perform the order in its entirety and to provide spare parts and other necessary on-going services as required. Included in this quotation : Yes No Confirmation that the bidder has reviewed the Commission’s Model License Agreement, the Commission’s General Conditions of Contract and agreed to all terms and conditions.

Yes No Remarks: With regards to the software provided with the equipment, state and confirm whether the software licenses are transferable to third parties, i.e. the Commission or the Commission’s State Signatories (Member States).

Yes No Not applicable Remarks: Name: Name & Title of Contact Person: Signature & date:

Page 8: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

Request For Quotation Page 6 of 6

SAMPLE OF PRICE SCHEDULE 1. The Price Schedule must provide a detailed cost breakdown for each item. Delivery costs, and other estimated

costs (e.g. customs duties, VAT, etc.) shall be quoted separately. 2. Technical descriptions for each proposed item must provide sufficient detail to allow the Commission to

determine compliance of Bid with specifications as per Terms of Reference and/or Technical Specifications of this RFQ.

3. Currency: Please quote in EURO or US$ only. 4. The format shown below shall be used in preparing the price quotation. The format uses a specific structure

that may or may not be applicable but is indicated to serve as an example only.

Price Schedule: RFQ for Goods/Equipment

Item No.

Description of Item Qty. Unit Cost per Unit

Total Cost per item

Item 1 Item 2 Item X Item Y Item Z EQUIPMENT TOTAL OTHER COSTS (if any) SUBTOTAL Estimated or Firm Fixed Delivery Costs* Estimated Taxes, if applicable* GRAND TOTAL (DDU or DDP as per the

RFQ)

Signature of Bidder: Date: *Note: 1. Please show costs for delivery and taxes separately. 2. Delivery costs shall include packing, handling, insurance, shipment, custom clearance and local delivery to final

destination. 3. Applicable taxes, when authorized prior to the award of the order, will be reimbursed by the Commission on the

basis of actual amounts paid and documented. 4. Make it clear that the quoted charge is an estimate, by indicating “Estimate” or “Approx.” or “Firm Fixed” 5. Estimated costs (other than taxes) shall mean that the Commission shall pay the actual cost, not to exceed the

estimate by more than ten (10) percent, in the event of an order.

Please be informed that all open competitive tenders of the CTBTO are available on the Web. For more information, please visit http://www.ctbto.org/procurement

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~ Page 1 of 2~

Annex A

LICENSE AGREEMENT

1. PREAMBLE

1.1. This License Agreement is part of the Contract entered between the Supplier and the Purchaser.

1.2. The Supplier possesses the copyright of

Software and documents to which the Licence relates.

1.3. The Supplier is willing to grant and the

Purchaser desires to acquire a non-exclusive, non-transferable and irrevocable right as provided below.

1.4. The Parties agreed to the following by

agreeing to the Contract. 2. DEFINITIONS

As used herein, the following terms shall have the following definitions:

2.1. “License Agreement” means the present

document. 2.2 “Documentation” means the Supplier’s

copyrighted materials that document functions of the Software.

2.3. “Effective Date” means the date of the last

signature by the representatives of the Parties of the Contract, on which the Contract shall enter into force.

2.4. “Eligible Users” means the Purchaser’s

employees and/or direct contractors.

2.5. “Software” means the software listed in the Contract.

Capitalized terms shall have the same

meaning as defined in the General Conditions for Procurement of Goods and Services attached to the Contract, unless expressly otherwise defined herein.

3. GRANT OF RIGHTS AND LICENCES

3.1. The Supplier hereby grants the Purchaser

a non-exclusive, non-transferable, irrevocable license to use the Software, under the terms and conditions set forth herein.

3.2. The Purchaser is authorized to use the

Software only for activities related to the fulfilment of mandate and purposes of the CTBT including the performance of services of the Purchaser’s own commercial and/or government customers. The Purchaser is not authorized to sublicense, distribute, sell, or grant access to the Software, or integrate it into products or computer software programs of third parties unless required for the performance of activities related to its mandate.

3.3. Access to, and use of, the Software is

restricted to Eligible Users.

3.4. The Purchaser agrees to protect the Software from use by, or disclosure or distribution to, persons who are not Eligible Users.

3.5. The Purchaser is authorized to make

copies of the Documentation provided by the Supplier only for internal distribution. Copies of the Software may be made by the Purchaser only for back-up and archival purposes.

3.6. The Purchaser agrees not to remove or

destroy any proprietary markings, restrictive legends, or intellectual property notices on or in the Software and Documentation.

3.7. All title, ownership rights and intellectual

property rights in and to the Software shall remain with the Supplier. The Purchaser acquires no title, right or interest in the Software, other than the license(s) specifically granted herein by the Supplier

Page 10: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

~ Page 2 of 2~

and the title to the media upon which the Software is delivered.

4. RIGHTS AND OBLIGATIONS OF

THE SUPPLIER AND PURCHASER 4.1. The Supplier shall supply to the Purchaser

a properly functioning and fully tested Software system.

4.2 The Supplier shall provide the Purchaser

with catalogues and other descriptive literature with respect to new versions, releases and/or upgrade of the Software.

5. WARRANTY 5.1. The Supplier warrants that the licensing

and use of the Software by the Purchaser in accordance with the terms of this License Agreement shall not infringe any copyright, patent or registered design rights of any third party.

6. INDEMNITY 6.1. If any claims of copyright infringement are

asserted against the Purchaser by virtue of the infringement by the Supplier of a third party intellectual property rights through the grant of a Software licence, the Supplier agrees upon written notification, of such claim by the Purchaser to indemnify, hold and save harmless the Purchaser from all necessary expenditures incurred by the Purchaser in the investigation of such claims, assist in preparation and in defence against same, and/or in settlement thereof, provided that the obligation of the Supplier shall be conditioned upon it being given prompt notice of such claim, the exclusive right to control and direct the investigation, defence and settlement of such claim and the complete cooperation of the Purchaser.

6.2. If, as a result of any suit or proceeding so

defended, any of the Software is held to constitute an infringement or its use by the Purchaser is enjoined, the Supplier shall, at its option and expense, either (i) procure for the Purchaser the right to continue using said Software; (ii) replace it with substantially equivalent non-infringing Software; or (iii) modify it so that it becomes non-infringing.

6.3. If the violation of Software rights is the

result of the use of the Software in combination with other products not delivered by the Supplier, then the Supplier shall not be held liable.

7. INSOLVENCY AND BANKRUPTCY 7.1. Should the Supplier become insolvent or

be adjudged bankrupt, the Purchaser, after having paid the Contract Price, will retain the licence to use the Software, whether or not the Purchaser elects to terminate and declare the contract avoided under Clauses 22 and 23 of the General Conditions for Procurement of Goods and Services.

Page 11: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

ANNE� A

Genera� Conditions of Contract

1. DEF�N����N�

(a) �n t�ese �enera� conditions of contract t�e ter�s �e�innin� �it� a ca�ita� �etter s�a�� �a�e t�e �eanin� as defined in t�e Contract�

(�) o �e rendered �nder t�e Contract�

(c)and�or ot�er s����ies to �e �ro�ided �nder t�e Contract�

(inc��din� �a��e added ta�� �enera� sa�es ta� or �oods and ser�ices ta�)� assess�ents� fees� c�sto�s d�ties� �iens and c�ar�es in as ��c� as t�e� are �e�ied in conc��sion or i���e�entation of t�e Contract� inc��din� c�sto�s restrictions and c�ar�es of si�i�ar nat�re in res�ect of artic�es i��orted or e��orted for t�e

�. �E�A� ��A���

��e Contractor s�a�� �e considered as �a�in� t�e �e�a� stat�s of an inde�endent contractor �is����is t�e Co��ission� �eit�er t�e Contractor and an� s���contractor� nor t�eir �ersonne� s�a�� �e considered to �e an e���o�ee or an a�ent of t�e Co��ission�

�. A����N�EN�

��e Contractor s�a�� not assi�n� transfer� ��ed�e or �a�e ot�er dis�osition of t�e Contract or an� �art t�ereof� or an�

Contract e�ce�t �it� t�e �rior �ritten consent of t�e Co��ission�

�. �����N��A���N�

�n t�e e�ent t�e Contractor re��ires t�e ser�ices of one or �ore s��contractors� t�e Contractor s�a�� o�tain t�e �rior �ritten a��ro�a� and c�earance of t�e Co��ission for s�c� s��cos��contractor s�a�� not re�ie�e t�e Contractor of an� of �is o��i�ations �nder t�e Contract� and t�e ter�s of an� s��contract s�a�� �e s���ect to and in confor�it� �it� t�e �ro�isions of t�e Contract�

�. �����E �F �N��������N�

(a) ��e Contractor s�a�� neit�er see� nor acce�t instr�ctions fro� an� a�t�orit� e�terna� to t�e

Co��ission in connection �it� t�e �erfor�ance of its o��i�ations �nder t�e Contract� ��e Contractor s�a�� refrain fro� an� action ��ic� �a� ad�erse�� affect t�e Co��ission and s�a�� f��fi� its co��it�ents �it� t�e f���est re�ard to t�e interests of t�e Co��ission�

(�)of t�e Contractor s�a��� at a�� ti�es� o�e� and confor� to a�� re��ests aofficia�s and t�e �nited �ations �ec�rit� �taff�

�.F�� E�����EE�

��e Contractor s�a�� �e res�onsi��e for t�e �rofessiona� and tec�nica� co��etence of its e���o�ees and �i�� se�ect� for t�e �erfor�ance �nder t�e Contract� re�ia��e indi�id�a�s ��o �i�� �erfor� effecti�e�� in t�e i���e�entation of t�e Contract� res�ect t�e �oca� c�sto�s and confor� to a �i�� standard of �ora� and et�ica� cond�ct�

�. A����N�EN� �F �E���NNE�

(a) ��e Contractor s�a�� not re��ace or �it�dra� an� �ersonne� referred to in t�e Contract for t�e �erfor�ance of t�e �er�ices �it�o�t t�e �rior �ritten a��ro�a� of t�e Co��ission or �n�ess re��ested �� t�e Co��ission�

(�) �rior to assi�n�ent� re��ace�ent or �it�dra�a� of �ersonne� for t�e �erfor�ance of t�e �er�ices� t�e Contractor s�a�� s���it to t�e Co��ission for its consideration� t�e c�rric���� �itae or detai�ed ��stification to �er�it e�a��ation �� t�e Co��ission of t�e i��act ��ic� s�c� assi�n�ent� re��ace�ent or �it�dra�a� �o��d �a�e on t�e �er�ices�

(c) �n t�e e�ent of �it�dra�a� of �ersonne�� a�� costs and additiona� e��enses res��tin� fro� t�e re��ace�ent� for

s�a�� �e for t�e acco�nt of t�e Contractor� ��c� �it�dra�a� s�a�� not �e considered as ter�ination in �art or in ��o�e of t�e Contract�

�. ��NF���� �F �N�E�E��

�o e���o�ee� officer� ad�iser� a�ent and�or s��contractor of t�e Contractor assi�ned to �erfor� �er�ices �nder t�e Contract s�a�� en�a�e� direct�� or indirect��� in an� ��siness� �rofession or occ��ation connected or re�ated to t�e �er�ices or Goods to �e �ro�ided �nder t�e Contract if t�is constit�tes a conf�ict of interest�

ANNEX B

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�. �N���AN�E�

(a) ��e Contractor s�a�� �ro�ide and t�ereafter �aintain a��ro�riate ins�rance� or its e��i�a�ent� �it� res�ect to its e���o�ees to co�er c�ai�s for �ersona� in��r� or deat� in connection �it� t�e Contract�

(�) ��e Contractor s�a�� �ro�ide and t�ereafter �aintain ins�rance a�ainst a�� ris� in res�ect of its �ro�ert� and an� e��i��ent �sed for t�e e�ec�tion of t�e Contract�

(c) ��e Contractor s�a�� a�so �ro�ide and t�ereafter �aintain �ia�i�it� ins�rance in an ade��ate a�o�nt to co�er t�ird �art� c�ai�s for deat�� �odi�� in��r�� �oss of and da�a�e to �ro�ert� arisin� fro� an� o�erations carried o�t �� t�e Contractor in �erfor�in� its o��i�ations in connection �it� t�e Contract or fro� o�eration of an� �e�ic�es� �oats� air��anes and ot�er e��i��ent o�ned or �eased �� t�e Contractor or its a�ents� ser�ants� e���o�ees or s��contractors�

(d) ��ce�t for ins�rance �entioned in �ara�ra�� (a)� t�e ins�rance �o�icies �nder t�is c�a�se s�a���(i) �a�e t�e Co��ission as additiona� �eneficiar�� (ii)

ri��ts to t�e ins�rance carrier a�ainst t�e Co��ission�

(e) ��e Contractor s�a��� ��on re��est� �ro�ide t�e Co��ission �it� satisfactor� e�idence of t�e ins�rance re��ired �nder t�e Contract�

(f) �n� a�o�nts not ins�red� not reco�ered fro� or not c�ai�ed �� t�e ins�rer s�a�� �e �orne �� t�e Contractor�

(�) �nfor�ation concernin� red�ction of co�era�e s�a�� �e f�rnis�ed �� t�e Contractor to t�e Co��ission �it� at �east t�irt� (��) da�s �rior �ritten notice�

(�) ��e Contractor �nderta�es t�at �ro�isions to t�e sa�e effect as t�e �ro�isions in s���c�a�ses (a) t�ro��� (c) a�o�e �i�� �e inserted in a�� s��contracts �ade in �erfor�ance of t�e Contract� e�ce�t s���contracts e�c��si�e�� for f�rnis�in� Goods�

1�. EN�����AN�E����EN�

��e Contractor s�a�� not ca�se or �er�it an� �ien� attac��ent or ot�er enc���rance �� an� �erson to �e ��aced on fi�e in an� ����ic office or on fi�e �it� t�e Co��ission a�ainst an� �onies d�e or to �eco�e d�e for an� �er�ices or Goods �ro�ided �nder t�e Contract� or �� reason of an� ot�er c�ai� or de�and a�ainst t�e Contractor�

11.���E��AN�E �F ��E �A�

(a) ��e Contractor s�a�� co���� �it� a�� �a�s� ordinances� r��es and re���ations� inc��din� ��t not �i�ited to �ea�t�� en�iron�enta� and �a�o�r �a�s �earin� ��on t�e �erfor�ance of its o��i�ations �nder t�e ter�s of t�e Contract�

(�) �n �artic��ar� t�e Contractor s�a�� co���� �it� t�e �a�o�r �a�s of t�e co�ntr� in ��ic� t�e �er�ices or Goods are to �e f�rnis�ed �ro�idin� for �enefits co�erin� in��r� or deat� in t�e co�rse of e���o��ent�

1�.��NF�DEN��A����

(a) ��� tec�nica�� financia� or ot�er doc��entation and data t�e Contractor co��i�ed for or recei�ed fro� t�e Co��ission �nder t�e Contract s�a�� �e treated as confidentia� and s�a�� �e de�i�ered on�� to t�e

�er�ices or as re��ested �� t�e Co��ission�(�) �it�er �art� ac�no��ed�es t�at a�� �no��ed�e and

infor�ation concernin� t�e ot�er �art� t�at �a� �e ac��ired in connection �it� t�e �erfor�ance of its o��i�ations �nder t�e Contract� inc��din� ��t not �i�ited to� an� infor�ation re�atin� to its o�erations and �roced�res� are confidentia� and �ro�rietar� infor�ation of t�e ot�er �art� and it s�a�� recei�e s�c� confidentia� and �ro�rietar� infor�ation of t�e ot�er �art� in confidence and s�a�� not disc�ose or �er�it disc�os�re of an� s�c� �no��ed�e or infor�ation to an� �erson and�or entit� �it�o�t t�e �rior �ritten consent of t�e ot�er �art��

(c) ��e Contractor s�a�� not� at an� ti�e� �se s�c� confidentia� infor�ation to its o�n ad�anta�e�

(d) ��e restrictions on confidentia�it� s�a�� not a���� to t�e infor�ation ��ic��(i) �resent�� is in t�e ����ic do�ain�(ii) �ereafter �eco�es �art of t�e ����ic do�ain �it�o�t

(iii) �as in t�e �ossession of t�e ot�er �art� at t�e ti�e of t�e disc�os�re� as s�o�n �� �ritten e�idence�

(i�) is disc�osed to t�e ot�er �art� at an� ti�e �ereafter �� a t�ird �art��

(�) is re��ired to �e disc�osed to �o�ernin� �odies� or to �o�ern�enta� a�t�orities to t�e e�tent re��ired �� �a� or to o�tain needed a�t�ori�ation to �erfor� t�e Contract or ��rs�ant to re�ortin� re��ire�ents i��osed �� t�ose �o�ernin� �odies or t�e �o�ern�ent of t�e �tate of t�e Contractor�

(e) ��ese o��i�ations do not �a�se ��on satisfactor� co���etion of t�e �er�ices� de�i�er� of t�e Goods or ter�ination of t�e Contract �� t�e Co��ission�

1�.�AN��A�E�� �E����� AND �EA���E�

�n�ess ot�er�ise s�ecified in t�e Contract� t�e �n��is� �an��a�e s�a�� �e �sed �� t�e Contractor in a�� �ritten co���nications to t�e Co��ission �it� res�ect to t�e �er�ices or Goods to �e �ro�ided and a�� doc��ents �roc�red or �re�ared �� t�e Contractor� ��e Contractor s�a�� �se �etric �nits� e�ce�t ��en ot�er�ise s�ecified in t�e Contract�

1�.���������

(a) ��e Contractor s�a�� not ad�ertise or ot�er�ise �a�e ����ic t�e fact t�at it is �ro�idin� or �as �ro�ided �er�ices and Goods for t�e Co��ission� ��so� t�e Contractor s�a�� not� in an� �anner ��atsoe�er� �se t�e na�e� e���e� or officia� sea� of t�e Co��ission or an� a��re�iation of t�e na�e of t�e Co��re�ensi�e ��c�ear��est��an �reat� �r�ani�ation in connection �it� its ��siness or ot�er�ise�

(�) ��ese o��i�ations do not �a�se ��on satisfactor� co���etion of t�e �er�ices� de�i�er� of t�e Goods or ter�ination of t�e Contract�

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1�.�FF���A� N�� �� �ENEF�����N��N�EN� FEE�

(a) ��e Contractor �arrants t�at�(i) �o �erson or se��in� a�enc� �as �een e���o�ed or

retained �� it to so�icit or sec�re t�e Contract ��on an a�ree�ent or �nderstandin� for a co��ission� �ercenta�e� �ro�era�e� contin�ent fee or retainer� e�ce�t re���ar e���o�ees or �ona fide and officia��� esta��is�ed co��ercia� or se��in� a�encies �aintained �� t�e Contractor for t�e ��r�ose of sec�rin� ��siness�

(ii) �o officia� or ser�ant or retired e���o�ee of t�e Co��ission ��o is not a re���ar e���o�ee of t�e Contractor� �as �een or s�a�� �e ad�itted �� t�e Contractor to an� direct or indirect �enefit arisin� fro� t�e Contract or t�e a�ard t�ereof�

(�) �n case of �reac� �� t�e Contractor of t�e �arranties referred to in �re�io�s c�a�ses� t�e Co��ission s�a�� �a�e t�e ri��t to ded�ct fro� t�e Contract �rice� or ot�er�ise reco�er fro� t�e Contractor� t�e f��� a�o�nt of an� s�c� co��ission� �ercenta�e� �ro�era�e� contin�ent fee or retainer so �aid�

1�. �N�E��E���A� ����E��� AND ���E� ������E�A�� ������

(a) ��ce�t to t�e e�tent t�e Contractor �as �ranted a �icense to t�e Co��ission� t�e Co��ission� s�a�� �e entit�ed to a�� inte��ect�a� �ro�ert�� inc��din� ��t not �i�ited to co��ri��ts� �atents and trade�ar�s� �it� re�ard to �rod�cts� doc��ents or ot�er �ateria�s ��ic� �ear a direct re�ation to or are �rod�ced or co��ected �nder t�e Contract� ��e Contractor s�a�� ta�e a�� necessar� ste�s� �re�are and �rocess a�� necessar� doc��ents and assist in sec�rin� s�c� �ro�ert� ri��ts and transferrin� t�e� to t�e Co��ission and�or to t�e �o�ern�ent ��ere t�e �er�ices or Goods are to �e �ro�ided� in co���iance �it� t�e re��ire�ents of t�e a���ica��e �a��

(�) ��e Contractor dec�ares t�at it does not �no� of an� inte��ect�a� �ro�ert� ri��ts of t�ird �arties� ��ic� �i��t �e infrin�ed in t�e e�ec�tion of t�e Contract� ��o��d� contrar� c�ai�s �e raised a�ainst t�e Co��ission c�ar�in� it �it� infrin�e�ent of inte��ect�a� �ro�ert� ri��ts� t�e Contractor s�a�� �o�d �ar��ess t�e Co��ission and s�a�� inde�nif� it to t�e f��� e�tent of an� da�a�es or a�ards arisin� fro� s�c� c�ai�s� ��is o��i�ation of t�e Contractor s�a�� contin�e to �e in f��� force and effect �� to t�e e��iration of s�c� inte��ect�a� �ro�ert� ri��ts�

(c) ��e Co��ission s�a�� �i�e t�e Contractor d�e notice in �ritin� of an� c�ar�es of infrin�e�ent �ro���t a�ainst t�e Co��ission and of t�e fi�in� of an� s�it for infrin�e�ent of inte��ect�a� �ro�ert� ri��ts of t�ird �arties d�e to t�e e�ec�tion of t�e Contract� and��it�o�t �re��dice to t�e i���nit� en�o�ed �� t�e Co��ission as an internationa� or�ani�ation fro� e�er� for� of �e�a� �rocess� inc��din� enforce�ent and e�ec�tion� t�e Co��ission s�a�� �i�e t�e Contractor t�e o��ort�nit� to defend t�e Co��ission a�ainst t�e said s�it at its discretion and s�a�� not�

�ritin�� �a�e an� ad�ission or consent to an� c�ai� of an� t�ird �art��

�osition�

1�.DEFA��� �� ��E ��N��A����

(a) �n case t�e Contractor fai�s to f��fi� its o��i�ations and res�onsi�i�ities �nder t�e Contract and �ro�ided t�e Contractor �as not re�edied s�c� fai��re(s) �it�in t�irt� (��) da�s of �a�in� �een �i�en �ritten notification �� t�e Co��ission of t�e nat�re of t�e fai��re(s)� t�e Co��ission �a�� at its entire discretion and �it�o�t �re��dice to its ri��t to �it��o�d �a��ent(s)� �o�d t�e Contractor in defa��t �nder t�e Contract�

(�) ��en t�e Contractor is t��s in defa��t� t�e Co��ission �a�� �� �i�in� �ritten notice to t�e Contractor� ter�inate t�e Contract as a ��o�e or s�c� �art or �arts t�ereof in res�ect of ��ic� t�e Contractor is in defa��t� ��on s�c� notice� t�e Co��ission s�a�� �a�e t�e ri��t

�art or t�ose �arts of t�e Contract �it� res�ect to ��ic� t�e Contractor is in defa��t�

(c) ��e Contractor s�a��� in t�is case� �e so�e�� res�onsi��e for an� reasona��e costs of co���etion of t�e �er�ices and�or de�i�er� of Goods� inc��din� s�c� costs� ��ic� are inc�rred �� t�e Co��ission o�er and a�o�e t�e ori�ina��� a�reed Contract �rice�

1�.�������D�N� �F �A��EN�

(a) ��e Co��ission �a� �it��o�d an� �a��ent to t�e Contractor or� on acco�nt of s��se��ent�� disco�ered e�idence� n���if� t�e ��o�e or �art of an� �a��ent a��ro�a� t�eretofore �i�en� to s�c� an e�tent as �a� �e necessar� to �rotect t�e Co��ission fro� �oss �nder t�e Contract on acco�nt of�(i)

or to �a�e ade��ate �ro�ress �it� t�e o��i�ations� e�ce�t for fai��re arisin� o�t of force �a�e�re�

(ii)�erfor�ance� ��en s�c� fai��re �as �een dra�n to �is attention �� t�e Co��ission�

(iii)re�orts re��ired�

(�) ��e �it��o�din� �� t�e Co��ission of an� interi� n to

contin�e �erfor�ance of �is o��i�ations �nder t�e Contract�

(c) �o interest s�a�� accr�e on �a��ents e�ent�a��� �it��e�d �� t�e Co��ission in a���ication of t�e sti���ations of t�is �ara�ra���

1�.�����DA�ED DA�A�E�

����ect to C�a�se �� �e�o� (force �a�e�re)� if t�e Contractor fai�s to de�i�er an� or a�� of t�e �er�ices and�or Goods �it�in t�e �atest ti�e �eriod(s) s�ecified in t�e Contract� t�e Co��ission �a�� �it�o�t �re��dice to its ot�er re�edies �nder t�e Contract� ded�ct fro� t�e Contract �rice as �i��idated da�a�es� a s�� e��i�a�ent to ��� �er cent of t�e �ortion of t�e Contract �rice for t�e de�a�ed �er�ices and�or Goods for eac� �or�in� da� of

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de�a� �nti� act�a� �erfor�ance� �� to a �a�i��� of si�t� (��) �or�in� da�s� ��e reco�er� �� t�e Co��ission of �ro�en da�a�es s�a�� not �e e�c��ded�

��.F���E �A�E��E

(a) �orce �a�e�re as �sed �erein s�a�� �ean acts of God� ind�stria� dist�r�ances� acts of t�e ����ic ene��� ci�i� dist�r�ances� e���osions and an� ot�er si�i�ar ca�se of e��i�a�ent force not ca�sed �� nor �it�in t�e contro� of eit�er �art� and ��ic� neit�er �art� is a��e to o�erco�e�

(�) �s soon as �ossi��e after t�e occ�rrence of an� ca�se constit�tin� force �a�e�re� t�e Contractor s�a�� �i�e notice and f��� �artic��ars in �ritin� to t�e Co��ission of s�c� force �a�e�re if t�e Contractor is t�ere�� rendered �na��e� ��o��� or in �art� to �erfor� its o��i�ations and �eet its res�onsi�i�ities �nder t�e Contract�

(c) �n t�is e�ent� t�e fo��o�in� �ro�isions s�a�� a�����(i) ��e o��i�ations and res�onsi�i�ities of t�e

Contractor �nder t�e Contract s�a�� �e s�s�ended to t�e e�tent of its ina�i�it� to �erfor� t�e� and for as �on� as s�c� ina�i�it� contin�es�

(ii) ��e ter� of t�e Contract s�a�� �e e�tended for a �eriod e��a� to t�e �eriod of s�s�ension ta�in�� �o�e�er� into acco�nt an� s�ecia� conditions ��ic� �a� ca�se t�e ti�e for co���etion of t�e o��i�ations to �e different fro� t�e �eriod of s�s�ension�

(iii) �f t�e Contractor is rendered �er�anent�� �na��e� ��o��� or in �art� �� reason of force �a�e�re to �erfor� its o��i�ations and �eet its res�onsi�i�ities �nder t�e Contract� t�e Co��ission s�a�� �a�e t�e ri��t to ter�inate t�e Contract on t�e sa�e ter�s and conditions as are �ro�ided for in t�e �er�ination C�a�se of t�e Contract� e�ce�t t�at t�e �eriod of notice �a� �e se�en (�) da�s instead of t�irt� (��) da�s�

i�) �or t�e ��r�ose of t�e �recedin� s���c�a�se� t�e Co��ission �a� consider t�e Contractor �er�anent�� �na��e to �erfor� in case of an� �eriod of s�s�ension in e�cess of ninet� (��) da�s� �n� s�c� �eriod of ninet� (��) da�s or �ess s�a�� �e dee�ed te��orar� ina�i�it� to �erfor��

�1. �N����EN�� AND �AN�������

��o��d t�e Contractor �e inso��ent� ad��d�ed �an�r��t� or s�o��d t�e Contractor �a�e a �enera� assi�n�ent for t�e �enefit of its creditors� or s�o��d a recei�er �e a��ointed on

�a�� �it�o�t �re��dice to an� ot�er ri��t or re�ed� it �a� �a�e �nder t�e ter�s of t�e Contract� ter�inate t�e Contract fort��it� �� �i�in� t�e Contractor �ritten notice of s�c� ter�ination�

��. �NDE�N�F��A���N

��e Contractor s�a�� inde�nif�� �o�d and sa�e �ar��ess and defend at its o�n e��ense t�e Co��ission� its officers� a�ents� ser�ants and e���o�ees fro� and a�ainst a�� s�its� c�ai�s� de�ands and �ia�i�it� of an� nat�re or �ind� inc��din� cost and e��enses arisin� o�t of acts or o�issions

of t�e Contractor or its e���o�ees or s��contractors in t�e �erfor�ance of t�e Contract� ��is re��ire�ent s�a�� e�tend� inter a�ia� to c�ai�s or �ia�i�ities in t�e nat�re of

�ertainin� to inte��ect�a� �ro�ert� ri��ts� ��e o��i�ations �nder t�is c�a�se do not �a�se ��on ter�ination of t�e Contract�

��.A���A��E �E���E�EN�

��e �arties s�a�� �se t�eir �est efforts to sett�e a�ica��� t�ro��� ne�otiation an� dis��te� contro�ers� or c�ai� arisin� o�t of� or re�atin� to� t�e Contract or t�e �reac�� ter�ination or in�a�idit� t�ereof� �f t�e �arties cannot reac� s�c� a�ica��e sett�e�ent t�ro��� ne�otiations� t�e �atter s�a�� first �e referred to conci�iation� �� a re��est �� eit�er �art� for conci�iation �roced�res� ��e conci�iation s�a�� ta�e ��ace in accordance �it� t�e �nited �ations Co��ission on �nternationa� �rade �a� (��C�����) Conci�iation ���es t�en �re�ai�in�� or accordin� to s�c� ot�er �roced�re as �a� �e a�reed �et�een t�e �arties� �it�in a ti�e �eriod of ninet� (��) da�s� ��ere s�a�� �e one conci�iator� ��e conci�iation s�a�� �e in �ienna� ��stria� and it s�a�� �e cond�cted in t�e �n��is� �an��a�e�

��.A�����A���N

(a) �n t�e e�ent of a fai��re to reac� an a�ica��e sett�e�ent in accordance �it� C�a�se �� a�o�e (a�ica��e sett�e�ent)� an� dis��te arisin� o�t of t�e inter�retation or a���ication of t�e ter�s of t�e Contract or an� �reac� t�ereof s�a�� �e sett�ed in accordance �it� t�e ar�itration r��es esta��is�ed �� ��C����� as at �resent in force� ��e n���er of ar�itrators s�a�� �e one� ��e ar�itration s�a�� �e in �ienna� ��stria� and it s�a�� �e cond�cted in t�e �n��is� �an��a�e�

(�) ��e ar�itrator s�a�� ta�e into acco�nt t�e internationa��� reco�ni�ed �enera� �rinci��es of co��ercia� transactions� ��e ar�itrator s�a�� �a�e no a�t�orit� to a�ard ��niti�e da�a�es� nor to a�ard interest in e�cess of fi�e (�) �er cent� and an� s�c� interest s�a�� �e si���e interest on��� ��e �arties s�a�� �e �o�nd �� an� ar�itration a�ard rendered as a res��t of s�c� ar�itration as t�e fina� ad��dication of an� s�c� dis��te�

��.������E�E� AND ����N���E�

�ot�in� in or re�atin� to t�e Contract s�a�� �e dee�ed a �ai�er of an� of t�e �ri�i�e�es and i���nities of t�e Co��ission and its e���o�ees�

�����. �A� E�E�����N

�n �rinci��e� t�e Co��ission is e�e��t fro� a�� �a�es� �ince t�e arran�e�ent �nder ��ic� s�c� e�e��tion is res�ected �aries fro� co�ntr��to�co�ntr�� t�e Contractor s�a�� co��a�orate �it� t�e Co��ission to ac�ie�e �a� e�e��tion at so�rce or to ��rs�e rei���rse�ent of �a�es �aid �� t�e Co��ission� as t�e case �a� �e�

��.�E���NA���N

��e Co��ission �a� ter�inate t�e Contract in ��o�e or in �art� and at an� ti�e� ��

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ter�ination to t�e Contractor� �n t�e e�ent s�c� ter�ination

Co��ission s�a�� �e �ia��e to t�e Contractor for �a��ent in res�ect of �er�ices a�read� satisfactor� acco���is�ed or Goods de�i�ered and acce�ted and in confor�it� �it� t�e ter�s of t�e Contract� for necessar� ter�ina� e��enses of t�e Contractor� and for t�e cost of s�c� �r�ent �or� as is essentia� and as t�e Contractor is as�ed �� t�e Co��ission to co���ete� ��e Contractor s�a�� �ee� e��enses at a �ini��� and s�a�� not �nderta�e an� for�ard co��it�ent

ter�ination�

��.���D�

�n t�e e�ent t�at t�e Contract re��ires t�e Contractor to s����� Goods� t�e fo��o�in� c�a�ses s�a�� a���� in addition to t�e a�o�e�

��.�A��AN��

(a) ��e Contractor �arrants t�at t�e Goods� inc��din� �ac�a�in�� confor� to t�e s�ecifications for t�e Goods ordered �nder t�e Contract and are fit for t�e ��r�ose for ��ic� s�c� Goods are ordinari�� �sed and for ��r�oses e��ress�� �ade �no�n to t�e Contractor �� t�e Co��ission� and are ne� and free fro� defects in desi�n� �or��ans�i� and �ateria�s�

(�) ��is �arrant� s�a�� re�ain �a�id for t�ent��fo�r (��) �ont�s after t�e Goods or an� �art t�ereof �a�e �een de�i�ered and acce�ted� ��ic�e�er is �ater� �n�ess t�e Contractor �as �ranted a �on�er �eriod� ��o��d t�e Co��ission transfer t�e tit�e of t�e Goods to a t�ird �art� d�rin� t�e �arrant� �eriod� t�e ri��t to en�o� t�e �arrant� s�a�� �e transfera��e to t�e ne� tit�e��o�der�

(c) �f� d�rin� t�e �arrant� �eriod �entioned in ����c�a�se (�) a�o�e� t�e Goods or an� �art t�ereof are fo�nd to �e defecti�e or not in confor�it� �it� t�e s�ecifications �nder t�e Contract� t�e Contractor s�a��� ��on notification� �ro��t�� and at its o�n e��ense correct a�� s�c� defects and non�confor�ities� �f t�ese defects and non�confor�ities cannot �e corrected� t�e Co��ission s�a�� �a�e t�e ri��t� at t�e Contractor�s e��ense� to eit�er de�and re��ace�ent of t�e defecti�e ite�� or recei�e a��ro�riate rei���rse�ent� or �a�e t�e defecti�e ite� re�aired or ot�er�ise �roc�red fro� a t�ird �art��

��. �N��E����N� AND �E���

(a) ��e Co��ission s�a�� �a�e t�e ri��t to ins�ect and�or to test t�e Goods to confir� t�eir confor�it� to t�e tec�nica� s�ecifications� ��e tec�nica� s�ecifications s�a�� s�ecif� ��at ins�ections and tests t�e Co��ission re��ires�

(�) ��e ins�ections and tests �a� �e cond�cted on t�e �re�ises of t�e Contractor or its s��contractor(s)� at a �oint of de�i�er� desi�nated �� t�e Co��ission and�or

�i�e a�� reasona��e faci�ities and assistance�inc��din� dra�in�s and �rod�ction data�to t�e Co��ission at no c�ar�e to t�e Co��ission�

(c) ��o��d an� ins�ected or tested Goods fai� to confor� to t�e tec�nica� s�ecifications� t�e Co��ission reser�es t�e ri��t to re�ect t�e� and t�e Contractor s�a�� eit�er re��ace t�e re�ected Goods or �a�e a�� a�terations necessar� to �eet s�ecification re��ire�ents free of cost to t�e Co��ission�

(d)

t�e �oint of de�i�er� desi�nated �� t�e Co��ission or

or �ai�ed �� reason of t�e Goods�een ins�ected� tested and �assed �� t�e Co��ission�

(e) �ot�in� in t�is �ection on �ns�ections and �ests s�a�� in an� �a� re�ease t�e Contractor fro� an� �arrant� or ot�er o��i�ations �nder t�e Contract�

(f) ��� e��i��ent��ateria� s����ied �nder t�e Contract �a� �e s���ect to �re�s�i��ent ins�ection �� a t�ird �art� to �e s�ecified �� t�e Co��ission� ��e Contractor is not �ia��e for cost of t�is ins�ection�

��.�A���N�

��e Contractor s�a�� co���� or ens�re co���iance �it� t�e fo��o�in� �ro�isions concernin� �ac�in��

(a) ��e Goods s�a�� �e �ac�ed as is re��ired to �re�ent t�eir da�a�e or deterioration d�rin� transit to t�eir fina� destination� ��e �ac�in� s�a�� �e s�fficient to �it�stand� �it�o�t �i�itation� ro��� �and�in� d�rin� transit�

(�) �n t�e case of a cross��order s�i��ent� t�e Goods s�a�� �a�e a��ro�riate e��ort �ac�in�� �f necessar�� a�� cases�crates ��st �e �ra��ed inside �it� �ea���d�t� ��astic �ined �a�er� s�o��d �e stee��stra��ed and ��st �e a��e to �it�stand to��� �and�in�� ��ids for tr�c� �and�in� are i��erati�e if t�e �ross �ei��t is �ore t�an �� �i�o�ra�s�

(c) ��e consi�n�ent s�a�� �e �ar�ed and s�i��ed as �er address s�o�n on t�e ��rc�ase �rder �or��

(d) �eit�er �artia� de�i�er� nor trans�i��ent s�a�� �e �ade �n�ess s�ecifica��� a�reed �� t�e Co��ission in �ritin��

(e) �ac� case�crate��ac�a�e s�a�� carr� a consec�ti�e n���er� di�ensions� �o���e� and �ei��t (i�e� Case �o� � of � cases� � � � � C c�� � ��� � ���) and s�a�� �e �ar�ed as fo��o�s�

��������� ��� ��� ����������� C��������� ��� ���C������������ ��C������������� ������ ��G������������oint of de�i�er��

���C���� ����������������������G���� ���G�� ��������������������� ���G�� ���������������������

(f) �ar�in�s s�a�� �e done �it� �eat�er�roof �ateria�s� ��� non�containeri�ed Goods s�a�� �e s�i��ed �e�o� dec��

(�) �ac� case�crate�carton s�a�� carr� (o�tside) a co�� of t�e �ac�in� �ist descri�in� t�e contents of t�e case�crate�carton� ��tside Case �o� � s�o��d �e

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attac�ed �it� in�oice co�erin� t�e act�a� de�i�er�� ��e acco��an�in� �a�ers ��st �e �ade o�t in t�e �n��is� �an��a�e�

(�) �rior to de�i�er�� a fa� (or a �etter �� co�rier ser�ice) s�a�� �e sent to t�e consi�nee� if an�� ad�isin� of t�e fo��o�in��

��rc�ase order�Contract n���er��a��i�� n���er or e��i�a�ent reference n���er of t�e s�i��ent (if an�)�n���er of �o�es�cartons�crates�etc��esti�ated ti�e of de�art�re (���)��oint of de�art�re and na�e of frei��t carrier�esti�ated ti�e of arri�a� (���) to fina� destination�

(i) ��e fo��o�in� doc��ents s�a�� �e enc�osed �it� t�e s�i��ent in case of s�i��in� �� air�

air�a� �i����rofor�a or co��ercia� in�oice��ac�in� �ist�

(�) ��e a�o�e doc��ents are indis�ensa��e and ��st reac� t�e consi�nee� if an�� on ti�e to �er�it c�sto�s c�earance and in order to a�oid de��rra�e c�ar�es�

�1.DE���E�� AND ��AN�����A���N

(a) �e�i�er� of t�e Goods s�a�� �e �ade �� t�e Contractor in accordance �it� t�e ter�s s�ecified in t�e Contract� and t�e Goods s�a�� re�ain at t�e ris� of t�e Contractor �nti� de�i�er� �as �een co���eted�

(�) �rans�ort of t�e Goods to t�e �ort of disc�ar�e or s�c� ot�er �oint in t�e co�ntr� of destination and�or for�ardin� to t�e consi�nee� if an�� (door�to�door) s�ecified in t�e Contract s�a�� �e arran�ed and �aid for �� t�e Contractor and t�e cost t�ereof s�a�� �e inc��ded in t�e Contract �rice�

��.�A�E���E���AND���E�

��on s�ccessf�� co���etion of de�i�er� or of insta��ation and a testin� and e�a��ation �eriod� as s�ecified in t�e Contract� res�onsi�i�it� for t�e Goods �i�� �e �anded o�er to t�e consi�nee or ot�er desi�nated entit��

��.E����� ���EN�E�

�f an e��ort �icence or an� ot�er �o�ern�enta� a�t�ori�ation is re��ired for t�e Goods� it s�a�� �e t�e o��i�ation of t�e Contractor to o�tain s�c� �icence or �o�ern�enta� a�t�ori�ation� �n t�e e�ent of fai��re to o�tain s�c� �icence or a�t�ori�ation �it�in reasona��e ti�e� t�e Co��ission �a� dec�are t�e Contract n��� and �oid�

��.��A�E �A���

�n accordance �it� t�e Contract� t�e Contractor �a� �e re��ired to �ro�ide an� or a�� of t�e fo��o�in� �ateria�s and notifications �ertainin� to s�are �arts �an�fact�red and�or distri��ted �� t�e Contractor�

(a) ��c� s�are �arts as t�e Co��ission �a� c�oose to ��rc�ase fro� t�e Contractor� �ro�ided t�at t�e Contractor is not re�ie�ed of an� �arrant� o��i�ations �nder t�e Contract�

(�) �n t�e e�ent of ter�ination of �rod�ction of t�e s�are after de�i�er� of t�e Goods�(i) ad�ance notification to t�e Co��ission of t�e

�endin� ter�ination� in s�fficient ti�e to �er�it t�e Co��ission to ��ace a fina� order�

(ii) fo��o�in� s�c� ter�ination� f�rnis�in� at no cost to t�e Co��ission� t�e ���e�rints� dra�in�s and s�ecifications of t�e s�are �arts� if and ��en re��ested�

��. �N��ED NA���N� ��N�EN���N �N ��N��A��� F�� ��E �N�E�NA���NA� �A�E �F ���D�

��estions concernin� �atters arisin� �nder t�e Contract� ��t not sett�ed in it� s�a�� �e sett�ed in confor�it� �it� t�e �nited �ations Con�ention on Contracts for t�e �nternationa� �a�e of Goods (�ienna� ����)� ��ic� s�a�� �e a���ica��e to t�e Contract� ��e a���ica��e �an��a�e �ersion of t�e Con�ention s�a�� �e t�e �ersion in ��ic� t�e Contract is �ritten�

� ��ri� ����

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CTBTO Member States

Afghanistan Albania Algeria Andorra Angola Antigua and

Barbuda Argentina Armenia Australia Austria Azerbaijan Bahamas Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bolivia (Plurinational State of)

Bosnia and Herzegovina

Botswana Brazil Brunei Darussalam Bulgaria Burkina Faso Burundi Cambodia Cameroon Canada Cape Verde Central African

Republic Chad Chile China Colombia Comoros Congo Cook Islands Costa Rica Cote d'Ivoire Croatia Cyprus Czech Republic Democratic

Republic of the Congo

Denmark Djibouti

Dominican Republic Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Eswatini Ethiopia Fiji Finland France Gabon Gambia Georgia Germany Ghana Greece Grenada Guatemala Guinea Guinea-Bissau Guyana Haiti Holy See Honduras Hungary Iceland Indonesia Iran, Islamic

Republic of Iraq Ireland Israel Italy Jamaica Japan Jordan Kazakhstan Kenya Kiribati Kuwait Kyrgyzstan Lao People's

Democratic Republic

Latvia Lebanon Lesotho

Liberia Libya Liechtenstein Lithuania Luxembourg Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Mauritania Mexico Micronesia,

Federated States of

Monaco Mongolia Montenegro

Republic of Morocco Mozambique Myanmar Namibia Nauru Nepal Netherlands New Zealand Nicaragua Niger Nigeria North Macedonia

Republic of Norway Oman Palau Panama Papua New Guinea Paraguay Peru Philippines Poland Portugal Qatar Republic of Korea Republic of Moldova Republic of Niue Romania Russian Federation Rwanda

Saint Kitts and Nevis Saint Lucia Saint Vincent and

the Grenadines Samoa San Marino Sao Tome and

Principe Senegal Serbia, Republic of Seychelles Sierra Leone Singapore Slovakia Slovenia Solomon Islands South Africa Spain Sri Lanka Sudan Suriname Sweden Switzerland Tajikistan Thailand Timor-Leste Togo Tunisia Turkey Turkmenistan Tuvalu Uganda Ukraine United Arab

Emirates United Kingdom United Republic of

Tanzania United States of

America Uruguay Uzbekistan Vanuatu Venezuela Vietnam Yemen Zambia Zimbabwe

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STATEMENT OF CONFIRMATION On behalf of (name of firm or organization): _______________________________, I hereby attest and confirm that: a) The firm/organization possesses the legal status and capacity to enter into legally binding

contracts with the Commission for the supply of equipment, supplies, services or work.

b) The firm/organization is not insolvent, in receivership, bankrupt or being wound up, and not under administration by a court or a judicial officer, and that it is not subject to the suspension of its business or legal proceedings for any of the foregoing reasons.

c) The firm/organization has fulfilled all its obligations to pay taxes and social security contributions.

d) The firm/organization has not, and that its directors and officers have not, within the last five years been convicted of any criminal offense related to professional conduct or the making of false statements or misrepresentations as to their capacity or qualifications to enter into a procurement or supply contract.

e) The Commission, in the event that any of the foregoing should occur at a later time, will be duly informed thereof, and in any event, will have the right to disqualify the firm/organization from any further participation in procurement proceedings.

f) The firm/organization did not/will not attempt to influence any other bidder, organization,

partnership or corporation to either submit or not submit a proposal/bid/quotation;

g) The firm/organization will not, in the absence of a written approval from the Commission, permit a person to contribute to, or participate in, any process relating to the preparation of a Quotation/Bid/ Proposal or the procurement process if the person:

a. at any time during the 12 months immediately preceding the date of issue of the

Solicitation was an official, agent, servant or employee of, or otherwise engaged by the Commission;

b. at any time during the 24 months immediately preceding the date of issue of the Solicitation was an employee of the Commission personally engaged, directly or indirectly, in the definition of the requirements, project or activity to which the Solicitation relates.

h) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any) have been identified on, or associated with any individual, groups, undertakings and entities identified on, the list established pursuant to the UN Security Council Resolution 1267 (Consolidated Sanctions List).1

i) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any) are subject to any form of sanction imposed by an organization or body within the United Nations System, including the World Bank.

1 The Consolidated United Nations Security Council Sanctions List can be found on the following website: https://www.un.org/securitycouncil/content/un-sc-consolidated-list

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j) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any), is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development.

k) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any) will use the funds received under contracts/purchase orders with the Commission to provide support to individuals, groups, undertakings or entities associated with terrorism.

l) The prices in the firm/organization’s proposal/bid/quotation have been arrived at

independently, without consultation, communication or agreement with any other interested companies, competitor or potential competitor with a view to restricting competition.

m) The Commission shall have the right to disqualify the firm/organization from participation in

any further procurement proceedings, if it offers, gives or agrees to give, directly or indirectly, to any current or former staff member of the Commission a gratuity in any form, an offer of employment or any other thing of service or value, as an inducement with respect to an act or a decision of, or a procedure followed by, the Commission in connection with a procurement proceeding.

n) The Commission shall have the right to disqualify the firm/organization from participation in

any further procurement proceedings if it does not disclose to the Commission any situation that may appear as a conflict of interest, and if it does not disclose to the Commission if any official or professional under contract with the Commission have an interest of any kind in the firm/organization’s business or any kind of economic ties with the firm/organization.

Name (print): _________________________ Signature: _______________________ Title/Position: ________________________ Place (City and Country): _______________________ Date: ________________________

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* Please provide a copy of the most recent audited annual report and accounts. Note: Export includes services or work performed abroad or for foreign clients. **Please provide supplementary documentation on these items.

VENDOR PROFILE FORM (VPF) – FOR PRODUCTS/SERVICES/WORK

1. Name of Company:

2. Street Address:

3. Telephone:

P.O. Box : City:

4. Fax :

Zip Code : Country: 5. E-Mail :

6. Contact Person: Title: 7. Legal Status (e.g. Partnership, Private Limited Company, Government Institution) 8. Year Established:

9. Number of Employees:

10. Gross Annual Turnover (US$m)*: 11. Annual Export Turnover (US$m)*:

12. Type of Business/Products: Manufacturer Sole Agent Supplier

13. Type of Business/Services/Work: Engineering Civil Work Governmental Institution

14. References (your main customers, country, year and technical field of products, services or work): ** 15. Previous Supply Contracts with United Nations Organizations (over the last 3 years)** Organization: Value in US$ Equivalent: Year: Organization: Value in US$ Equivalent: Year: 16. Summary of any changes in your company’s ownership during the last 5 years:

Page 21: REQUEST FORQUOTATIONEach invoice shall contain detailed banking instructions, including the name and address of the Supplier's bank, account number, account holder’s name and SWIFT,

* Please provide a copy of the most recent audited annual report and accounts. Note: Export includes services or work performed abroad or for foreign clients. **Please provide supplementary documentation on these items.

2

17.List of Products/Services/Work offered (please indicate the Product/Service/Work # as per attached sheet): Product/Service/Work # Product/Service/Work Description

Questionnaire completed by: 18.Name: Title: Signature: Date:

FOR CTBTO USE ONLY

19. Evaluated By: Initials Date: 20. Updated By: Initials Date: 21. Remarks: 22. Vendor Registration Number Allocated: Not Accepted: