request for quotation [rfq] no te16-srx-01n … template... · any additional conditions must be...

Template RFQ withOUT LC March 2015

TRANSNET ENGINEERING a division of

TRANSNET SOC LTD

Registration Number 1990/000900/30

[hereinafter referred to as Transnet]

REQUEST FOR QUOTATION [RFQ] No TE16-SRX-01N-0477

FOR THE SUPPLY/PROVISION OF: CANTEEN SERVICES FOR A PERIOD OF 3

YEARS

ISSUE DATE: 26.08 2016

CLOSING DATE: 13.09.2016

CLOSING TIME: 10:00

SITE VISIT : 31.08.2016 AT 10H00 ( PROCURMENT OFFICE)

Transnet Request for Quotation No TE16-SRX-01N-0477 of 31

Section 1

NOTICE TO BIDDERS

_____________________________________________________________________________________

Quotations which must be completed as indicated in Section 2 of this RFQ are to be submitted as follows:

METHOD: [TENDER BOX ]

CLOSING VENUE: [19 VOORTREKKER ROAD SAL RIVER , CAPE TOWN AT 10H00]

Tender box at Permit office

Site visit 31.08.2016 @ 10h00 ( ME BUILDING ; PROCUREMENT OFFICE)

_____________________________________________________________________________________

1 Responses to RFQ

Responses to this RFQ [Quotations] must not include documents or reference relating to any other

quotation or proposal. Any additional conditions must be embodied in an accompanying letter.

2 Enterprise Supplier Development Initiative

This bid is classified as an Enterprise and Supplier Development [ESD] initiative by Transnet

whereby the successful ESD beneficiary is the nominated as Transnet Engineering`s ESD

beneficiary on the terms and conditions set forth in Annexure E hereto [Enterprise and Supplier

Development].

Note: Failure to submit a valid and original B-BBEE certificate or a certified copy thereof at the

Closing Date of this RFQ will result in a score of zero being allocated for B-BBEE.

2.1 Supplier Development Initiatives

Historically in South Africa there has been a lack of investment in infrastructure, skills and capability

development and inequality in the income distribution and wealth of a significant portion of the

population. There have been a number of Government initiatives developed to address these

challenges. In particular, the New Growth Path [NGP] developed in 2010 aligns and builds on

previous policies to ensure the achievement of Government’s development objectives for South Africa.

Transnet fully endorses and supports Government’s New Growth Path policy through its facilitation of

Supplier Development [SD] initiatives. Hence Respondents are required to submit their commitments

with regard to Supplier Development Initiatives over the duration of this contract.

Respondents are required to submit a Supplier Development Value Summary, Annexure B as this is

an essential returnable document. In addition, Respondents are required to submit a Supplier

Development Plan, Annexure C as these are required as essential returnable documents.

Note: Should a JV be envisaged the principal Respondent is required to submit the required responses

as indicated above.

The commitments made by the successful Respondents will be incorporated as a term of

the contract and monitored for compliance.


3 Communication

Respondents are warned that a response will be liable for disqualification should any attempt be made by a

Respondent either directly or indirectly to canvass any officer(s) or employee of Transnet in respect of this

RFQ between the closing date and the date of the award of the business.

A Respondent may, however, before the closing date and time, direct any written enquiries relating to the

RFQ to the following Transnet employee:

Name: NAZLEY HARDY Email: [email protected]

Telephone: 021 507 2781

Respondents may also, at any time after the closing date of the RFQ, communicate with the Secretariat of

the Transnet Central Acquisition Council on any matter relating to its RFQ response:

Telephone 021 507 3650 Email:

The successful Respondent shall be in full and complete compliance with any and all applicable national and

local laws and regulations.

4 Changes to Quotations

Changes by the Respondent to its submission will not be considered after the closing date and time.

5 Pricing

All prices must be quoted in South African Rand on a fixed price basis, excluding VAT.

6 Prices Subject to Confirmation

Prices quoted which are subject to confirmation will not be considered.

7 Binding Offer

Any Quotation furnished pursuant to this Request shall be deemed to be an offer. Any exceptions to this

statement must be clearly and specifically indicated.

8 Disclaimers

Transnet is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of

a Quotation in response to it. Please note that Transnet reserves the right to:

modify the RFQ’s goods / service(s) and request Respondents to re-bid on any changes;

reject any Quotation which does not conform to instructions and specifications which are detailed

herein;

disqualify Quotations submitted after the stated submission deadline;

not necessarily accept the lowest priced Quotation or an alternative bid;

reject all Quotations, if it so decides;

place an order in connection with this Quotation at any time after the RFQ’s closing date;

award only a portion of the proposed goods / service/s which are reflected in the scope of this RFQ;

split the award of the order/s between more than one Supplier/Service Provider should it at Transnet’s

discretion be more advantageous in terms of, amongst others, cost or developmental considerations ;

or

make no award at all.


Should a contract be awarded on the strength of information furnished by the Respondent, which after

conclusion of the contract, is proved to have been incorrect, Transnet reserves the right to cancel the

contract.

Transnet reserves the right to award business to the highest scoring bidder/s unless objective criteria justify

the award to another bidder.

Transnet reserves the right to conduct Post Tender Negotiations (PTN) with selected Respondents or any

number of short-listed Respondents, such PTN to include, at Transnet’s discretion, any evaluation criteria

listed in the RFQ document.

Should the preferred bidder fail to sign or commence with the contract within a reasonable period after being

requested to do so, Transnet reserves the right to award the business to the next highest ranked bidder,

provided that he/she is still prepared to provide the required goods at the quoted price.

Transnet urges its clients, suppliers and the general public to report any fraud or corruption to

TIP-OFFS ANONYMOUS : 0800 003 056

Transnet Request for Quotation No TE16-SRX-01N-0477 of 31 RFQ for the Provision/Supply of [CANTEEN SERVICES FOR PERIOD OF 3 YEARS]

Returnable Document

_________________________ ____________________________

Respondent’s Signature Date & Company Stamp

RFQ FOR THE PROVISION/SUPPLY CANTEEN SERVICS FOR A PERIOD OF 3 YEARS

FOR SALT RIVER PLANT VENUE: TENDER BOX……

CLOSING DATE & TIME :……13.09.2016 & 10H00……………………...

SITE VISIT : 31.08.2016 @ 10H00 ME BUILDING : PROCUREMENT OFFICE

VALIDITY PERIOD:………120 DAYS…………………..Business Days

SECTION 2

EVALUATION CRITERA AND RETURNABLE DOCUMENTS

1 EVALUATION CRITERIA TRANSNET WILL UTILISE THE FOLLOWING CRITERIA

[NOT NECESSARILY IN THIS ORDER] IN CHOOSING A SUPPLIER/SERVICE

PROVIDER, IF SO REQUIRED: 0-NON RESPONSIVE ; 1-POOR; 2-AVERAGE;3 –

GOOD;-4 VERY GOOD;5-EXCELLENT

Criterion/Criteria Explanation

Administrative

responsiveness

Completeness of response and returnable documents

Tax certificate , BBBEE certificate

PRE-

QUALIFICATION

Suppliers must be level 4 = 100% or higher

Black women owned or youth owned

Suppliers must be registered on Centralized supplier Database

FUNCTIONALITY EVALUATION/ADJUDICATION OF TENDERS

Evaluation of the quotation responses will be adjudicated in four

major categories each consisting of several minor categories

based on predetermined weightings.

The Service Provider is reminded that pricing, responses and

submissions will be used as the basis in appointing the most

responsive tenderer.

The following table defines the weighting allocated to each

major category that will be used for the evaluation of the

quotation responses. Each major category is defined further in

the sections below:

Adjudication Category for Canteen / Catering Services

Weighting

Technical complies to specifications

Attending site visit 40


Returnable Document

_________________________ ____________________________


Capability

Infrastructure of company

2 year in the catering industry

30

Suitability

Evaluation based on the quality of the response, quality and content.

30

TOTAL 100

2 Validity Period

Transnet desires a validity period of 120 days [one hundred and twenty Days ] Business Days

from the closing date of this RFQ.

This RFQ is valid until _____________________________.

3 Disclosure of Prices Quoted

Respondents must indicate here whether Transnet may disclose their quoted prices and

conditions to other Respondents:

YES NO

4 Returnable Documents

Returnable Documents means all the documents, Sections and Annexures, as listed in the

tables below.

All Returnable Sections, as indicated in the header and footer of the relevant

pages, must be signed, stamped and dated by the Respondent.

a) Respondents are required to submit with their Quotations the mandatory Returnable

Documents, as detailed below.

Failure to provide all these Mandatory Returnable Documents at the Closing

Date and time of this RFQ will result in a Respondent’s disqualification.

Respondents are therefore urged to ensure that all these Documents are

returned with their Quotations.

Please confirm submission of these mandatory Returnable Documents by so indicating

[Yes or No] in the tables below:

Mandatory Returnable Documents Submitted

[Yes or

No]

SECTION 3 : Quotation Form

b) In addition to the requirements of section (a) above, Respondents are further required

to submit with their Quotations the following essential Returnable Documents as

detailed below.


Returnable Document

_________________________ ____________________________


Failure to provide all these Returnable Documents may result in a

Respondent’s disqualification. Respondents are therefore urged to ensure

that all these documents are returned with their Quotations.

Essential Returnable Documents Submitted [Yes or No]

SECTION 2 : Evaluation criteria and list of returnable documents

- SECTION 4 : RFQ Declaration and Breach of Law Form

- Valid and original, or a certified copy, of your entity’s B-BBEE Verification Certification as per the requirements stipulated in Annexure A: B-BBEE Claims Form Note: failure to provide these required documents at the closing date and time of the RFQ will result in an automatic score of zero being allocated for preference

- Original valid Tax Clearance Certificate [Consortia / Joint Ventures must submit a separate Tax Clearance Certificate for each party]

- Annexure B: Supplier Development Value Summary

- Annexure C: Supplier Development Plan

Annexure D: BBBEE Improvement Plan

CONTINUED VALIDITY OF RETURNABLE DOCUMENTS

The successful Respondent will be required to ensure the validity of all returnable documents,

including but not limited to its Tax Clearance Certificate and valid B-BBEE Verification Certificate, for

the duration of any contract emanating from this RFQ. Should the Respondent be awarded the

contract [the Agreement] and fail to present Transnet with such renewals as and when they

become due, Transnet shall be entitled, in addition to any other rights and remedies that it may have

in terms of the eventual Agreement, to terminate such Agreement forthwith without any liability and

without prejudice to any claims which Transnet may have for damages against the Respondent.


Returnable Document

_________________________ ____________________________


SECTION 3

QUOTATION FORM

I/We________________________________________________________________________

_________

hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in

accordance with the conditions related thereto.

I/We agree to be bound by those terms and conditions in:

the Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet;

and

any other standard or special conditions mentioned and/or embodied in this Request for

Quotation.

I/We accept that unless Transnet should otherwise decide and so inform me/us, this

Quotation [and, if any, its covering letter and any subsequent exchange of correspondence],

together with Transnet’s acceptance thereof shall constitute a binding contract between

Transnet and me/us.

I/We further agree that if, after I/we have been notified of the acceptance of my/our

Quotation, I/we fail to deliver the said goods/service/s within the delivery lead-time quoted,

Transnet may, without prejudice to any other legal remedy which it may have, cancel the

order and recover from me/us any expenses incurred by Transnet in calling for Quotations

afresh and/or having to accept any less favourable offer.

Price Schedule

I/We quote as follows for the goods required, on a “delivered nominated destination” basis,

excluding VAT: [for SERVICES, attach a scope of work & pricing schedule]

INTRODUCTION

The purpose of this document is to detail the scope of work, incorporating the tasks

and responsibilities of the Service Provider (hereinafter, the Service Provider),

required by the Transnet Engineering for Canteen Services.\

BACKGROUND

Transnet Engineering, Salt River (TE) intends to outsource the Canteen Services, to

a Service

Provider, at its Salt River Plant Cape Town. Transnet Engineering intends to enter

into a Service Level Agreement with a Service Provider who is to provide the

services required. The services rendered will be for the Service Provider’s own

account, taking responsibility for all risks including profit/loss, stock and cash


Returnable Document

_________________________ ____________________________


control. The meals served will NOT be on a subsidized and will be for the

Transnet employees cost.

SCOPE OF WORK

The Service Provider will be required to provide the following:

PROVISION OF A CANTEEN SERVICE

This is an all-inclusive Canteen Service providing basic meals, beverages, snacks &

other items (not limited to free issuance) on a daily basis to on-site personnel,

including providing and maintaining equipment and the provision of consumables

required for the intended use.

Duration of Service.

The intended term of the contract will be for a period of 36 months from

date of awarding the contract, with an option to renew for an additional 12

months.

Normal Working Hours

Normal Service Time:

Working Days (Excluding Public Holidays) Monday to Friday –

07h00 to 15h30

It must be further noted, that Transnet Engineering has employees

in excess of 950, and any extended operating hours will either be at

the discretion of the Service Provider or be negotiated directly with

the Transnet Engineering should such a requirement be deemed

necessary.

The preferred service provider must be prepared to cater for the

following:

o Sit down meals and meal of the day

o All dietary preferences, religions, cultural and etc.

PROVISION OF A CATERING SERVICE

The provision of a Catering Service for internal meetings and/or third party functions

& ad-hoc functions within the Transnet Engineering Salt River Cape Town.

Response Times:


Returnable Document

_________________________ ____________________________


The Service Provider is to ensure that meals ordered must be prepared and

delivered to the conference centre and respective venue as stipulated by the

client. The response times shall be adhered to. Failure to adhere to the

times stipulated may result in penalty or non-payment or the reduction of

the quoted price for the service.

SERVICE CONDITIONS

The contract includes for the provision of Canteen including providing,

replacing and maintaining of all equipment used, and the provision of

consumable supplies required for the intended use.

Preparation of snacks, coffee and other beverages to acceptable food

industry standards whilst also ensuring that no food preparation other

than specified takes place on the premises.

This Scope of Work shall be undertaken in the manner stated in this

document as well as the Service Level Agreement.

This Scope of Work is subject to all conditions and requirements as

stated in Section 3 of this document as well as any other accompanying

documents in this pack.

TASKS & ACTIVITIES

General Requirements

Tasks not specified in this document will be identified and mutually agreed

between the Service Provider and the Transnet Engineering.

All written deliverables must be phrased in terms and language that can be

easily understood by non-technical personnel (e.g., laypersons without

subject matter expertise).

All document deliverables must be in formats (hard copy and electronic) i.e.

industry accepted standards (e.g., MS Word, MS PowerPoint, MS Project).

A compulsory site meeting will be held at the Transnet Engineering in Salt

River Cape Town as specified on the Transnet Engineering Request for

Proposal (RFP) document to brief the Service Providers on the scope and

extent of work. TRANSNET ENGINEERING 19 VOORTREKKER ROAD

SALT RIVER CAPE TOWN.


Returnable Document

_________________________ ____________________________


GENERAL CONDITIONS

The Service Provider is required to:

Conduct business in a courteous and professional manner.

Provide the necessary documentation as requested prior to the Catering Service

contract being awarded.

Comply with all relevant employment legislation and applicable bargaining council

agreements, including UIF, PAYE, etc. Proof to be submitted within 14 days

from awarding the contract by the successful Service Provider.

Ensure that all personnel working under this contract are in good health and

pose no risk to any personnel in Transnet Engineering.

Comply with the Transnet Engineering security and emergency policies,

procedures and regulations.

Ensure that all work performed and all vehicles, plant and equipment

brought onto or used on site will be in compliance with the Occupational

Health and Safety Act of 85 of 1993 and any Regulations promulgated in

terms of this Act and the standard instructions of Transnet Engineering.

Maintain its equipment in good order so as to comply with the Transnet

Engineering’s occupational health and safety standards.

Ensure that all personnel working under this contract are adequately trained

prior to the commencement of the contract.

Provide all personnel working under this contract with uniforms, which state

the name of the Service Provider and that can be clearly identified from

other Service Providers, Transnet Engineering personnel, etc. Transnet

Engineering reserves the right to order the immediate removal of a staff

member that does not adhere to this arrangement.

Provide all personnel working under this contract with adequate and

appropriate Personal Protective Equipment (PPE) and clothing and to ensure

these items are worn at all times.

Ensure that Transnet Engineering is informed of any removal and

replacement of personnel. For security reasons, Transnet Engineering

reserves the right to vet all personnel working under this contract.

Provide the services of pest control and general cleanliness to the canteen

and surrounding areas at his/her own cost.

Demonstrate his modus operandi to the Transnet Engineering with regards

to supplies delivered to site.

Provide an on-site manager, available at all times.


Returnable Document

_________________________ ____________________________


Issue and circulate weekly and daily menus to employees.

TRANSNET ENGINEERING shall:

Conduct business in a courteous and professional manner with the Service

Provider.

Provide appropriate information as and when required and only in situations

where it is required by the Service Provider to fulfil their duties; by means of

raising a Purchase Order (PO).

Not accept responsibility for any damages suffered by the Service Provider

or their personnel for the duration of the contract.

Not accept any responsibility of accounts/expenses incurred by the Service

Provider that was not agreed upon by the contracting parties.

Shall provide a storage facility for equipment and materials.

Provide:

Electricity;

Water points;

Geyser;

Refrigeration;

Microwave;

Wash hand basin;

Wall and floor tiles;

Air-conditioning and ceiling.

Cutlery

Inside tables and chairs

Outside tables and chairs

Placemats

Cups and saucers

Summit Juice Dispensers

Anvil Pie Warmer 640mm

Anvil 9 slice toaster

Double 5LT Fryer

4 Pan Convection Oven

2250 Stainless Table with Splash Black (for under canopy)

1 x 400 piece Crockery Rack

1 x 200 Piece Crockery Rack

4 x Mt Wall shelving steel Brackets


Returnable Document

_________________________ ____________________________


SPECIFIC CONDITIONS

Ensure all responses must be completed and provide all information requested. Failure to

adhere to this request may result in the tender being invalid /disqualified.

4.1 CANTEEN SERVICES

4.1.1

Establishment and operation of a canteen on Transnet Engineering premises,

utilising the allocated area for the supply of basic meals, beverages and other

items on a daily basis, to on-site personnel.

4.1.2 Operation of the canteen will be from 07:00 to 16:00 on weekdays, excluding

Public Holidays.

4.1.3 Operation of the canteen outside the standard hours shall be by special

arrangement between the TRANSNET ENGINEERING and the Service Provider.

4.1.4 Provide a ‘Meal-of-the day” at a competitive price.

4.1.5 Provide adequate equipment, cutlery and crockery as indicated by the Transnet

Engineering

4.1.6 Provide suitable disposable containers for the serving of food & beverages.

4.1.7 Use only fresh ingredients for the snacks and ensure that no items that are

beyond date are on offer.

4.1.8 Service provider to ensure Halaal foods are freshly brought in to cater of

“muslim employees”

4.1.9 Ensure that halaal utensils including microwave and refrigerator only used for

muslim staff

4.1.10

Prepare snacks, coffee and other beverages to acceptable food industry

standards whilst also ensuring that no food preparation other than specified

takes place on the premises.

4.1.11 The purchase prices of the items offered would be lower than surrounding

market prices.

4.1.12 Transnet Engineering reserves the right to compare the rendered prices to prices

in the area and other Service Providers.

4.1.13 Provide catering service which is quality with trained personnel

4.2 FIT OUT OF CANTEEN PREMISES:

4.2.1 The Service Provider will be responsible for the maintenance of the facility

occupied.

4.2.2 Approved improvements made to the premises will be for the account of the

Service Provider.


Returnable Document

_________________________ ____________________________


4.2.3 On termination of the contract, fixed improvements will become the Transnet

Engineering’s property unless otherwise agreed in writing between the parties.

4.2.4 No compensation will be paid for any improvements made by the Service

Provider.

4.2.6

All furniture & fittings must be of acceptable industry standards. Transnet

Engineering reserves the right to instruct the Service Provider to remove any

furniture & fittings that is deemed unacceptable.

4.2.5 On termination of the contract, the Service Provider is to make good to the

premises all damages incurred during his occupancy.

4.2.6 No structural changes may be effected without Transnet Engineering’s written

approval.

4.2.7 The official opening of the facility must be within 30 days of the tender being

awarded.

4.2.8 The Service Provider reserves the right of admission to the canteen area.

4.3 CATERING SERVICE

4.3.1 Provide a catering service for the conference centre, internal meetings and ad-

hoc functions on request.

4.3.2 The catering function is to operate within the confines of the canteen

environment.

4.3.3 Delivery of meals to the conference centre, internal meetings & ad- hoc

functions within prescribed time frames.

4.3.4 Provide meals in a presentable manner to clients.

4.3.5 Provide adequate catering equipment, cutlery and crockery.

4.3.6 Remove catering equipment and clean/tidy venue at the end of

functions/meetings.

4.3.7 This cost to cater must be agreed upon between the Service Provider and the

respective client and the Transnet Engineering management hosting the

function/meeting.

4.3.8 Transnet Engineering reserves the right to obtain catering for special functions

and meetings from other local suppliers should the Service Provider not meet

specific conditions such as quality or cost considerations.


Returnable Document

_________________________ ____________________________


4.4 PREPARATION AND STANDARDS

4.4.1 The meals/beverages served will be of high quality and prepared in a clean and

hygienic manner in accordance with all health and safety regulations.

4.4.2 The Service Provider will be responsible for pest control and general cleanliness

of the canteen area.

4.5 CLEANING OF THE AREAS:

4.5.1 Service Provider is to remove all waste (wet or dry) on a daily basis. Waste

must be appropriately packaged for disposal with the use of proper refuse bags.

4.5.2 The Service Provider shall provide bins/containers.

4.6 FOOD PRICES:

4.6.1 All menu items are to be individually priced for sale.

4.6.2

Tender prices to be fixed for the first 12 months and only one escalation per

year which will exclude legislative increases. Subject to the Transnet

Engineering’s approval.

4.6.3 Any food price increase is to be agreed with Transnet Engineering prior to

implementation.

4.6.4

Only sales within the Transnet Engineering Salt River will be allowed – NO

SALES TO GENERAL PUBLIC AND OUTSIDE OF THE TRANSNET SALT

RIVER PLANT WILL BE ALLOWED.

4.7 STORAGE:

4.7.1

The Service Provider shall maintain a stock of consumables in the stores, at his

own risk, provided that all local council by laws and the Occupational Health and

Safety Act are adhered to.

4.7.2

Transnet Engineering shall not be responsible or liable for any loss or damage to

the Service Provider’s stock of consumables and equipment stored on Transnet

Engineering’s premises.

4.7.3 Stocktaking must be executed outside normal trading hours.

4.8 PRICING:

4.8.1 For evaluation purposes Service Provider’s are required to provide detailed

pricing on the Pricing Schedule (Section 4)

4.8.2 All other pricing assumptions, excluded and unknown costs must be clearly

documented.


Returnable Document

_________________________ ____________________________


4.9 CONTRACT PERIOD:

4.9.1

The contract shall be for 36-months period with the option be extended by a

further 12 months. The commencement date will be 30 days from the date of

the issue of the letter of acceptance.

4.9.2 Either party may cancel the contract at any given time by giving 90 days notice

in writing to this effect.

4.9.3 The extension/cancellation of the contract may not be effected without prior

approval of the Transnet Engineering’s Procurement Department.

4.9.4 Transnet Engineering reserves the right not to award this tender to any

Transnet Engineering’s employee/contractor/consultant or their direct family.

4.10 OCCUPATIONAL HEALTH AND SAFETY:

4.10.1 The successful Bidder shall comply with the Compensation for Occupational

Injuries and Diseases Act and Regulations, as amended, from time to time.

4.11 INDUSTRIAL RELATIONS:

4.11.1 The Service Provider must ensure that he complies with the minimum wage

requirement as prescribed by law.

4.12 WATER, ELECTRICITY & TELEPHONE FACILITY:

4.12.1 The cost of the water and electricity consumptions by the Service Provider will

be for Transnet Engineering’s account.

4.12.2

Transnet Engineering will provide a telephone point in the canteen area. All

costs associated with rental, calls, etc, will be for the account of the Service

Provider. The Service Provider will be billed on a monthly basis to this effect.

4.13 REFERENCES:

4.13.1 Transnet Engineering reserves the right to request references pertaining to the

outsourced services from the Service Providers.

4.14 OFF-SITE PREPARATION FACILITY:

4.14.1 In the event of meals being prepared off-site, Transnet Engineering reserves the

right to inspect such facilities to ensure compliance with the Occupational Health

and Safety Act.


Returnable Document

_________________________ ____________________________


RESPONSE TO THE REQUEST FOR PROPOSAL

GENERAL REQUIREMENTS

The Service Provider must:

Submit a tender addressing the tasks specified in this document as well

as a completed Pricing Schedule (section 7).

Submit a valid TAX Clearance Certificate.

Complete SD questionnaire in full.

Valid copy of BBBEE certificate

Halaal certification for main contractor and sub -contractors

Ensure that all relevant South African Revenue Service documentation

are completed in full and submitted.

Prospective Service Providers may submit any questions or requests for

further information / clarification on this RFP to the Transnet Engineering

Procurement Department in writing via e-mail to: Contracts Administrator :

Nazley Hardy Office Number 021 507 2781 or

mailto:Nazley.Hardy@transnet .net. Any questions are to be submitted not

later than 15h00 business days before the closing date of the RFP.

Questions received after this date will not be entertained by Transnet

Engineering.

TECHNICAL & FUNCTIONAL

The Service Provider must furnish the following information as part of the tender

response:

Resume of the Company, indicating:

o Address of Head office;

o List of regional/ branch offices (if any);

o Main business area;

o Date since company have been rendering Canteen And Catering Service;

o Detailed list of current and completed contracts (if any) over the last 3

years;

o The financial standing of the Company from an approved Financial

Institution;

o Proof of public liability (Certified copy of Insurance Policy);

Current commitment of the Service Provider with regards to other services;

References including company, nature of contract, contact person and

contact number;

mailto:Nazley.Hardy@transnet%20.net


Returnable Document

_________________________ ____________________________


Management plan – The Service Provider must submit together with this

tender, a complete management plan in which, at least the following must

be included:

Recommended number of personnel;

• Indication of any statutory and legislative compliance required;


Returnable Document

_________________________ ____________________________


PRICING

The Service Provider must take the following into consideration when completing

the Pricing Schedule:

Reference must be made to Section 1.1 titled “Background” and Section 2

titled “Scope of Work”.

Prices are to be fixed on a 12 month basis, from inception of this agreement.

Increase in prices only once a year. Rates are to include for labour,

consumables, overheads, profit, etc. Any price increases must be discussed

and agreed with the Transnet Engineering prior to implementation.

To ensure that all rates include for all costs deemed necessary as no

additional costs will be admitted later.

The tendered menu prices must include Value Added Tax (VAT) at 14%.

Transnet Engineering may require breakdown of rates on any of the items

priced and the Service Provider is to provide same without any additional

cost.

The Service Provider must also return Pricing Schedule (Section 4) fully signed and

completed.


Returnable Document

_________________________ ____________________________


PRICING SCHEDULE

SECTION 4 For the purpose of this TENDER, the pricing schedule consists of the following parts:

Schedule1 – Canteen Services

Schedule 2 – Catering Services Halaal

Schedule 3 – Additional Costs

PRICING SCHEDULE 1 – CANTEEN SERVICES

DESCRIPTION

UNIT PRICE

COM

MENTS R C

SANDWICHES (TOASTED OR PLAIN)

Cheese and Tomato

Cheese and Ham

Cheese, Ham and Tomato

Pizza

Dagwood and Chips

Bacon, Egg and Cheese

Salami and Cheese

Chicken Mayonnaise

Tuna Mayonnaise

Pies ( chicken, steak)

Sandwiches

Hamburgers

Meal of the day

Hot meals ( as per main meal list)

breakfast as per list below

Breakfast (includes 1 tea or coffee and 2 slices of toast)

2 x eggs sausages (sunny side up or scrambled), mushrooms, grilled tomato and salad.

Gesmoorde eggs, 3 eggs, braised onions, peppers, tomato, 2 x sausages.

2 x eggs omelette,e mushroom cheese, tomato, peppers, salad.

Samoosas, Dhaltjies, Koeksisters, Pies, Spring rolls

Main Meal(includes 1 x side: roti/rice/ salad of the day/sambals/veggies)

Butter chicken


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DESCRIPTION

UNIT

PRICE COM

MENT

S R C

Lamb curry

Butter bean curry

Tomato Bredie

Aknie (chicken, mutton)

Brejani (Mutton/Chicken)

Paella (seafood/vegetarian)

Chicken, Beef sosaties

Tikka Chicken

Mince lasagne(Mince/Chicken)

Bobotie

Desserts (includes 1x scoop ice cream or chocolate sause)

Malva pudding

Mousse and cream

Milktart

Cheesecake (Blueberry, Strawberry, granadilla)

Beverages

Cappuccino

Lattés

Soft drinks (Coca cola, grapetizer, Fanta)

Milkshakes (vanilla, chocolate, strawberry)

Bottled Water

Other

Rolls

Roast Beef and Mustard

Cheese, Ham and Tomato

Pies


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DESCRIPTION

UNIT

PRICE COM

MENT

S R C

Salami and Cheese

Egg Mayonnaise

Chicken Mayonnaise

Tuna Mayonnaise

Avocado and Cheese

Russian Roll

Hotdog

Chip Roll

Other


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DESCRIPTION UNIT PRICE

COMMENTS R C

Burgers

Hamburger

Cheese Burger

Egg Burger

Cheese and Egg Burger

Bacon and Egg Burger

Dagwood

Chicken Burger

Other

Hot Meals

Beef, Mutton and Chicken stewed with

rice

Fish and Chips

Steak and Chips

Spaghetti Bolognaise (Beef mince (lean), Spaghetti and sauce

Fish and Chips

Other

Cold Beverages

Soft Drinks

Mineral Water

Fruit Juices

Other


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DESCRIPTION UNIT PRICE COMMENTS

R C

Hot Beverages

Coffee (Various)

Tea (Various)

Juices

Other

Breakfast Meals

Farm house breakfast (2 fried eggs,

2 strips of bacon, tomato, portion of chips, 2 slices of toast (white bread or

brown, butter , jam

Omelettes (Eggs(2), milk ,tomato ,onion , green pepper and slice of toast (white

or brown bread)

Other

Snack Items

Soup

Yogurt

Fruit Salad

Salad Platter

Other

Meal of the Day

HALAAL

DESCRIPTION PRICE PER-HEAD

COMMENTS R c

Beverages- Coffee/Tea/Water

Biscuit Platter

Sandwich Platter

Pastry Lunch

Finger Lunch

Executive Finger Lunch

Delivery cost per Function

PRICE SCHEDULE 3 – ADDITIONAL COSTS


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LIST OF ADDITIONAL COSTS

(HALAAL)

PRICE DESCRIPTION COMMENTS

R c

Pies ( chicken, steak)

Sandwiches (as per list above but

halaal)

Hamburgers ( as per list above but halaal)

Meal of the day

Hot meals as per list above but halaal

Halaal breakfast (as per list above)

Halaal Menu

Breakfast (includes 1 tea or coffee and 2

slices of toast)

2 x eggs sausages (sunny side up or

scrambled), mushrooms, grilled tomato

and salad.

Gesmoorde eggs, 3 eggs, braised onions,

peppers, tomato, 2 x sausages.

2 x eggs omelette,e mushroom cheese,

tomato, peppers, salad.

Samoosas, Dhaltjies, Koeksisters, Pies,

Spring rolls

Main Meal(includes 1 x side: roti/rice/

salad of the day/sambals/veggies)

Butter chicken

Lamb curry

Butter bean curry

Tomato Bredie

Aknie (chicken, mutton)

Brejani (Mutton/Chicken)

Paella (seafood/vegetarian)

Chicken, Beef sosaties

Tikka Chicken

Mince lasagne(Mince/Chicken)


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Bobotie

Desserts (includes 1x scoop ice cream or

chocolate sause)

Malva pudding

Mousse and cream

Milktart

Cheesecake (Blueberry, Strawberry,

granadilla)

Beverages

Cappuccino

Lattés

Soft drinks (Coca cola, grapetizer, Fanta)

Milkshakes (vanilla, chocolate,

strawberry)

Bottled Water

ME BUILDING SNACK BAR REQUIREMENTS

It is required from the supplier to deliver the following service

1. Fresh juices ( orange, peach and guava) per container

2. Yogurts -variety

3. Coffee ,cappuccino , hot chocolate, soup and Tea per cup and per take away

containers

4. Fresh muffins –scones daily with cream and jam/cheese

5. Fresh sandwiches(plain) DAILY ( ready- made) per container

6. Fresh pies, samosas, sausage rolls- (sauces- ie tomato, chutney and mustard)

7. Fresh salads(DAILY) per small and medium containers – salad dressing to be

available

8. Fresh fruit salad per small and medium containers

9. Fresh wraps ( variety )daily

10. Chips and chocolates (small variety)


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11. Supplier can also from time to time serve pre-cooked meals ie curry/rice from

canteen

All Catering equipment to be provided by Transnet Engineering

All cutleries to be provided by Transnet Engineering

Note:

All prices are to be inclusive of VAT.

The pricing schedule is to be completed in full.

Delivery Lead-Time from date of purchase order : ____________________

[days/weeks]

Notes to Pricing:

a) All Prices must be quoted in South African Rand, exclusive of VAT

b) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance

with this price schedule and not utilise a different format. Deviation from this pricing

schedule could result in a bid being disqualified.

Please note that should you have offered a discounted price(s), Transnet will only consider such price discount(s) in the final evaluation stage if offered on an unconditional basis.

By signing this Quotation Form the Respondent is deemed to acknowledge that he/she

has made himself/herself thoroughly familiar, and agrees, with all the conditions

governing this RFQ, including those contained in any printed form stated to form part

hereof, including but not limited to the documents stated below and Transnet SOC Ltd

will recognise no claim for relief based on an allegation that the Respondent overlooked

any such condition or failed properly to take it into account for the purpose of calculating

tendered prices or otherwise:

1. Specifications included in this RFQ - if applicable; and

2. The following documents all of which are available on Transnet’s website or upon request:

2.1. General Bid Conditions;

2.2. Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet;

2.3. Supplier Integrity Pact;

2.4. Non-disclosure Agreement; and

2.5. Vendor Application Form and all supporting documents (first time vendors only)

Alternatively, for all existing vendors, please provide vendor number(s) here:

Transnet Operating Division Unique Vendor Number Yes / No

Transnet Group

TFR, etc.


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In the Yes/No column above, please confirm that all the information e.g. company address and

contact details, banking details etc. are still correct as at the time of allocation of the vendor

number(s). Alternatively, Respondents are required to provide the updated information with their

bid submission.

SIGNED at ___________________________ on this _____ day of __________________________

20___

SIGNATURE OF WITNESSES ADDRESS OF WITNESSES

1 _____________________

_______________________________________

Name _________________

_______________________________________

2 _____________________

_______________________________________

Name _________________

_______________________________________

SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: ___________________________

NAME: ____________________________________________

DESIGNATION: _____________________________________

SECTION 4

RFQ DECLARATION AND BREACH OF LAW FORM

NAME OF ENTITY: _______________________________________________________-

___________

We ___________________________________________________________ do hereby

certify that:

1. Transnet has supplied and we have received appropriate responses to any/all

questions [as applicable] which were submitted by ourselves for RFQ Clarification

purposes;


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2. we have received all information we deemed necessary for the completion of this

Request for Quotation [RFQ];

3. we have been provided with sufficient access to the existing Transnet facilities/sites

and any and all relevant information relevant to the Supply of the Goods as well as

Transnet information and Employees, and has had sufficient time in which to conduct

and perform a thorough due diligence of Transnet’s operations and business

requirements and assets used by Transnet. Transnet will therefore not consider or

permit any pre- or post-contract verification or any related adjustment to pricing,

service levels or any other provisions/conditions based on any incorrect assumptions

made by the Respondent in arriving at his Bid Price.

4. at no stage have we received additional information relating to the subject matter of

this RFQ from Transnet sources, other than information formally received from the

designated Transnet contact(s) as nominated in the RFQ documents;

5. we are satisfied, insofar as our entity is concerned, that the processes and

procedures adopted by Transnet in issuing this RFQ and the requirements requested

from Bidders in responding to this RFQ have been conducted in a fair and

transparent manner; and

6. furthermore, we declare that a family, business and/or social relationship exists /

does not exist [delete as applicable] between an owner / member / director /

partner / shareholder of our entity and an employee or board member of the

Transnet Group including any person who may be involved in the evaluation and/or

adjudication of this Bid.

7. In addition, we declare that an owner / member / director / partner / shareholder of

our entity is / is not [delete as applicable] an employee or board member of the

Transnet Group.

8. If such a relationship as indicated in paragraph 6 and/or 7 exists, the Respondent is

to complete the following section:

FULL NAME OF OWNER/MEMBER/DIRECTOR/ PARTNER/SHAREHOLDER: ADDRESS:

____________________________________________________________________________

____

____________________________________________________________________________

____

Indicate nature of relationship with Transnet:

____________________________________________________________________________

_________

____________________________________________________________________________

____


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[Failure to furnish complete and accurate information in this regard will lead to the

disqualification of a response and may preclude a Respondent from doing future business with

Transnet]

9. We declare, to the extent that we are aware or become aware of any relationship

between ourselves and Transnet [other than any existing and appropriate business

relationship with Transnet] which could unfairly advantage our entity in the

forthcoming adjudication process, we shall notify Transnet immediately in writing of

such circumstances.

BREACH OF LAW

10. We further hereby certify that I/we have/have not been [delete as applicable]

found guilty during the preceding 5 [five] years of a serious breach of law, including

but not limited to a breach of the Competition Act, 89 of 1998, by a court of law,

tribunal or other administrative body. The type of breach that the Respondent is

required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic

offences. This includes the imposition of an administrative fine or penalty.

Where found guilty of such a serious breach, please disclose:

NATURE OF BREACH:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

___________________________

DATE OF BREACH:_____________________________

Furthermore, I/we acknowledge that Transnet SOC Ltd reserves the right to exclude

any Respondent from the bidding process, should that person or entity have been

found guilty of a serious breach of law, tribunal or regulatory obligation.

SIGNED at ___________________________ on this _____ day of ______________________

20___

For and on behalf of AS WITNESS:

________________________________

__

duly authorised hereto

Name: Name:

Position: Position:

Signature: Signature:


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Date: Registration No of Company/CC

________________________________________

Place: Registration Name of Company/CC

_________________________________________

__