request for proposals – trail design for spring creek 2021
TRANSCRIPT
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Request for Proposals – Trail Design for Spring Creek 2021 Expansion Project
Proposals Due: April 28, 2021 at 4:00 pm
Address Proposals to:
Aleksa Havelaar, Trail Director Terrace Off Road Cycling Association (TORCA) [email protected]
Introduction
Terrace Off-Road Cycling Association (TORCA) is seeking a professional trail design consultant for the Spring Creek 2021 Expansion Project located in Terrace, BC. The project location is the existing Terrace Mountain/Steinhoe Ridge Trail Network, which is a mountain bike optimized, non-motorized trail network that includes 15 multi-use trails that are co-managed and maintained by TORCA totaling approximately 25 km. Interested proponents are recommended to familiarize themselves with the existing network layout, trail style and terrain on the existing trail network through a site visit and/or online tools such as Trailforks.com.
Project Description
The project includes three new trails and upgrade/rehabilitation of the existing Steinhoe Ridge trail. The goal of this project is to transform a primarily bi-directional (out and back) trail network design into an area with more loop options while enhancing and diversifying the trail experiences available. This project will help to alleviate congestion, diversify the loop and ride options available, increase the ability for users to adhere to physical distancing requirements, create better network connectivity, address user safety issues with two-way traffic, and enhance the overall trail experience provided in the network.
The three new trails include:
Trail 1 (Bear Back) – blue technical trail – approximately 1500 m Trail 2 (Get Flushed) – blue flow/technical trail – approximately 1800 m Trail 3 (Billey GOAT) – black technical trail – approximately 1200 m
The other major component of the project includes improvements to the existing Steinhoe Ridge trail. The trail is currently bi-directional, but will be converted primarily to a blue technical climb with the creation of new loop options with the construction of the new trails. Many sections on the Spring Creek side (Trail 4) of the trail will likely need realignment, armouring, drainage work, and/or and resurfacing to improve long-
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term sustainability and meet the new objective to be climb-primary. The Kitselas side of the trail (Trail 5) will likely need armouring, drainage work, and/or resurfacing to meet sustainability objectives, but re-routes are not expected on this section.
Preliminary Trail Management Objective (TMO) Summaries with trail-specific information are attached to this RFP with additional details of TORCA’s vision for each trail as well as any relevant information based on TORCA’s preliminary reconnaissance of the alignments.
Project Scope and Deliverables
The scope of the project includes, but may not be limited to:
Detailed design of the three new trails (Trails 1, 2, and 3) including pin-flagging construction layout, preparation of documents to describe relevant site conditions and construction works required to be provided to contractors, and preparation of required drawings, specifications, maps, and/or other documentation for all required trail construction works.
Assessment of Steinhoe Ridge Trail (entire trail – both Spring Creek and Kitselas sides of the trail). Provide detailed design including pin-flag construction layout and preparation of required drawings, specifications, maps, and/or other documentation required for trail construction works as per the attached Preliminary TMO Summaries.
Preparation of construction cost estimate and adjustment of project construction scope to fit budget (if required).
Preparation of RFP documents to procure trail construction. One-day walk through with District Recreation Officer and TORCA
representatives for review of trail alignments. General consulting services through the construction RFP period, including
response to technical questions, review of Contractor proposals, and recommendations for award.
Provisional Items – Proponents are requested to provide pricing for the following items that may be required during construction:
Two-day walk-through and construction kickoff with selected Contractor and TORCA representatives prior to construction to review pin-flag alignments and scope of work in the field.
Construction reviews (provide cost per review).
Items to be provided by TORCA:
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• GPS files of preliminary trail alignments and existing trails. • Walk-through of project to review preliminary trail alignments and major
problem areas on Trails 4 and 5 with the consultant in the field.
Schedule
Based on the grant funding for the project, construction must begin in 2021. The typical construction season in Terrace is until late October. In order to meet this requirement, the trail design scope of work is requested to be completed by June 30, 2021. Earlier start and completion dates for this work will be preferred.
The preferred proponent is expected to be notified of award by May 5, 2021.
Proposal Format and Evaluation
Proponents are requested to submit a proposal (maximum 12 pages) that includes the following:
Project understanding Proposed work plan/methodology Proposed schedule (earlier start date, shorter construction duration, and earlier
completion date will be preferred) Relevant experience and/or qualifications. Proponents must have Professional
Trail Building Association (PTBA) membership, currently be on the Rec Sites and Trails (RSTBC) pre-qualification list for trail consulting, and/or be able to demonstrate equivalent relevant experience to be selected.
Any value-added aspects the proponent brings to the project
Proposals will be evaluated by a selection committee appointed by TORCA and will be scored out of 100 points by the following criteria:
Experience/Qualifications 30 points Work Plan/Methodology 20 points Schedule 15 points Price 25 points Project Understanding/Value-added 10 points
TORCA reserves the right to reject any or all of the proposals or select any Contractor that best meets the project needs and to request clarification or additional information from any or all of the proponents. The proposal from the successful proponent will be appended to the final signed contract and will form a binding part of the contract.
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Questions Questions regarding this RFP must be submitted by email to the individual identified as the contract person at least 3 business days prior to the close date. Attachments Project Overview Map Trail Management Objective Summaries for Trails 1 to 5
Steinhoe Ridge (Spring Creek)
La La Valley
Trail ID /
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
1.2 m <10% 15% 2% 1.8 m Native mineral soil surface with occasional rock/root protrusions
Trail Management Objective (TMO) Summary
Description
Trail 1 (Bear Back) is intended to be a connection trail to allow riders from the ShangriLa (SGL)/Hey Bear area to return in a loop to the Spring Creek staging area without using La La Valley (greenrated gravel surfaced trail) and the gravel access road. The trail has a net downhill elevation from from the end of SGL back towards Spring Creek, but will have occasional short climbs required due to the constrained and complex terrain in this area. The trail should be designed to maximize the downhill experience in this direction and should utilize a layout that incorporates natural terrain features to create overall trail flow despite the likely technical terrain features to be encountered (rocks, roots, etc.). Based on TORCA's preliminary reconnaissance in 2020, there are expected to be three small (<9 m) span nonengineered bridges to be required on this trail that will require specification for construction and rockbreaking/removal may be required to route some of the trail to the desired line.
Trail Design Criteria
1 of 5
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
1.5 m 10% 20% 2% 2.0 m Native mineral soil surface with occasional rock/root protrusions
Trail Management Objective (TMO) Summary
Description
Trail 2 (Get Flushed) is intended to be a new featurefilled downhill flow trail from the Lichen Loop area back down to Spring Creek that will provide an intermediatelevel alternative to ShangriLa and a downhillspecific alternative to returning down Spring Creek/Steinhoe Ridge. This should be a showcase downhill trail for the network. The mountain generally has shallow bedrock and limited mineral soil depth to excavate for features, so flow trails on the network typically use strategic alignment to create flow with smooth/bermed trail sections w/ small dirt TTFs between required technical features on the trail such as rock slabs (hence the Tech/Flow description). The existing trails SGL and Downtube are existing examples. Trail 2 is intended to keep the same flavour, with a difficulty level below SGL that will provide intermediate riders a downhill loop option in the area rather than having to use Spring Creek back downhill.
Trail Design Criteria
Preferred
Slope Clearing Width Tread Surface
1.0 m 10% climb, 12 15% descent
n/a use natural
Native mineral soil/rock slab with frequent protrusions
Trail Management Objective (TMO) Summary
Description
Trail 3 (Billey GOAT) is intended to be a new advanced technical trail occuring over a natural ridge with plenty of shallow and exposed bedrock. The trail is named and will be built in honour of a late community member Curtis Billey who was a leader in developing recreation assets in the Terrace area. This trail will include a technical switchback climb up the south side of the ridge and then should be aligned to maximize use of shallow/exposed rock across the ridge and downhill towards the north side to create a challenging, technical trail. A lookout/rest area is to be incorporated on the ridge top in a sunny/bridge area with views to the west.
Trail Design Criteria
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
Match existing or 1.2
Native mineral soil/rock with occasional protrusions.
Trail Management Objective (TMO) Summary
Description
Trail 4 is the existing Steinhoe Ridge Trail (Spring Creek side) starting at Spring Creek and ending at the second Lichen Loop Junction. This existing portion of trail was built in 2013 and has traditionally been used bi directionally and is currently the easiest climb and easiest descent in the network (however it is a very challenging blue climb). With increased use, the tread conditions have degraded in recent years and bi directional conflicts are increasing. The goal of this project is to assess the existing trail and recommend changes, repairs and/or minor reroutes to convert the trail primarily to a technical bluedifficulty climb for mountain bikes while still being bidirectional for pedestrian users. Where the existing trail is functioning well in accorfance with the desired outcomes, only minor maintenence is desired to maintain the trails existing character; however, it is expected that several areas will require realignment to meet desired grades and drainage/tread repair will be required throughout.
Trail Design Criteria
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
Match Existing
frequent protrusions.
Description
Trail 5 is the existing Steinhoe Ridge Trail (Kitselas side) starting at the second Lichen Loop Junction and ending at Kitselas Road. This existing portion of trail is approximately 1012 years old and isused bidirectionally. It is a very challenging climb due to the steeper grades and technical trail tread, and it is a very challenging blue descent (would be black in many regions). The goal of this project is to assess the existing trail and recommend upgrades address any major trail tread sustainability and drainage issues while maintaining the existing trail character. Reroutes are not preferred unless absolutely required to address a major sustainability issue on this trail and overall minimal work beyond minor tread upgrade and drainage work is expected.
Trail Design Criteria
Request for Proposals – Trail Design for Spring Creek 2021 Expansion Project
Proposals Due: April 28, 2021 at 4:00 pm
Address Proposals to:
Aleksa Havelaar, Trail Director Terrace Off Road Cycling Association (TORCA) [email protected]
Introduction
Terrace Off-Road Cycling Association (TORCA) is seeking a professional trail design consultant for the Spring Creek 2021 Expansion Project located in Terrace, BC. The project location is the existing Terrace Mountain/Steinhoe Ridge Trail Network, which is a mountain bike optimized, non-motorized trail network that includes 15 multi-use trails that are co-managed and maintained by TORCA totaling approximately 25 km. Interested proponents are recommended to familiarize themselves with the existing network layout, trail style and terrain on the existing trail network through a site visit and/or online tools such as Trailforks.com.
Project Description
The project includes three new trails and upgrade/rehabilitation of the existing Steinhoe Ridge trail. The goal of this project is to transform a primarily bi-directional (out and back) trail network design into an area with more loop options while enhancing and diversifying the trail experiences available. This project will help to alleviate congestion, diversify the loop and ride options available, increase the ability for users to adhere to physical distancing requirements, create better network connectivity, address user safety issues with two-way traffic, and enhance the overall trail experience provided in the network.
The three new trails include:
Trail 1 (Bear Back) – blue technical trail – approximately 1500 m Trail 2 (Get Flushed) – blue flow/technical trail – approximately 1800 m Trail 3 (Billey GOAT) – black technical trail – approximately 1200 m
The other major component of the project includes improvements to the existing Steinhoe Ridge trail. The trail is currently bi-directional, but will be converted primarily to a blue technical climb with the creation of new loop options with the construction of the new trails. Many sections on the Spring Creek side (Trail 4) of the trail will likely need realignment, armouring, drainage work, and/or and resurfacing to improve long-
Page 2 of 4
term sustainability and meet the new objective to be climb-primary. The Kitselas side of the trail (Trail 5) will likely need armouring, drainage work, and/or resurfacing to meet sustainability objectives, but re-routes are not expected on this section.
Preliminary Trail Management Objective (TMO) Summaries with trail-specific information are attached to this RFP with additional details of TORCA’s vision for each trail as well as any relevant information based on TORCA’s preliminary reconnaissance of the alignments.
Project Scope and Deliverables
The scope of the project includes, but may not be limited to:
Detailed design of the three new trails (Trails 1, 2, and 3) including pin-flagging construction layout, preparation of documents to describe relevant site conditions and construction works required to be provided to contractors, and preparation of required drawings, specifications, maps, and/or other documentation for all required trail construction works.
Assessment of Steinhoe Ridge Trail (entire trail – both Spring Creek and Kitselas sides of the trail). Provide detailed design including pin-flag construction layout and preparation of required drawings, specifications, maps, and/or other documentation required for trail construction works as per the attached Preliminary TMO Summaries.
Preparation of construction cost estimate and adjustment of project construction scope to fit budget (if required).
Preparation of RFP documents to procure trail construction. One-day walk through with District Recreation Officer and TORCA
representatives for review of trail alignments. General consulting services through the construction RFP period, including
response to technical questions, review of Contractor proposals, and recommendations for award.
Provisional Items – Proponents are requested to provide pricing for the following items that may be required during construction:
Two-day walk-through and construction kickoff with selected Contractor and TORCA representatives prior to construction to review pin-flag alignments and scope of work in the field.
Construction reviews (provide cost per review).
Items to be provided by TORCA:
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• GPS files of preliminary trail alignments and existing trails. • Walk-through of project to review preliminary trail alignments and major
problem areas on Trails 4 and 5 with the consultant in the field.
Schedule
Based on the grant funding for the project, construction must begin in 2021. The typical construction season in Terrace is until late October. In order to meet this requirement, the trail design scope of work is requested to be completed by June 30, 2021. Earlier start and completion dates for this work will be preferred.
The preferred proponent is expected to be notified of award by May 5, 2021.
Proposal Format and Evaluation
Proponents are requested to submit a proposal (maximum 12 pages) that includes the following:
Project understanding Proposed work plan/methodology Proposed schedule (earlier start date, shorter construction duration, and earlier
completion date will be preferred) Relevant experience and/or qualifications. Proponents must have Professional
Trail Building Association (PTBA) membership, currently be on the Rec Sites and Trails (RSTBC) pre-qualification list for trail consulting, and/or be able to demonstrate equivalent relevant experience to be selected.
Any value-added aspects the proponent brings to the project
Proposals will be evaluated by a selection committee appointed by TORCA and will be scored out of 100 points by the following criteria:
Experience/Qualifications 30 points Work Plan/Methodology 20 points Schedule 15 points Price 25 points Project Understanding/Value-added 10 points
TORCA reserves the right to reject any or all of the proposals or select any Contractor that best meets the project needs and to request clarification or additional information from any or all of the proponents. The proposal from the successful proponent will be appended to the final signed contract and will form a binding part of the contract.
Page 4 of 4
Questions Questions regarding this RFP must be submitted by email to the individual identified as the contract person at least 3 business days prior to the close date. Attachments Project Overview Map Trail Management Objective Summaries for Trails 1 to 5
Steinhoe Ridge (Spring Creek)
La La Valley
Trail ID /
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
1.2 m <10% 15% 2% 1.8 m Native mineral soil surface with occasional rock/root protrusions
Trail Management Objective (TMO) Summary
Description
Trail 1 (Bear Back) is intended to be a connection trail to allow riders from the ShangriLa (SGL)/Hey Bear area to return in a loop to the Spring Creek staging area without using La La Valley (greenrated gravel surfaced trail) and the gravel access road. The trail has a net downhill elevation from from the end of SGL back towards Spring Creek, but will have occasional short climbs required due to the constrained and complex terrain in this area. The trail should be designed to maximize the downhill experience in this direction and should utilize a layout that incorporates natural terrain features to create overall trail flow despite the likely technical terrain features to be encountered (rocks, roots, etc.). Based on TORCA's preliminary reconnaissance in 2020, there are expected to be three small (<9 m) span nonengineered bridges to be required on this trail that will require specification for construction and rockbreaking/removal may be required to route some of the trail to the desired line.
Trail Design Criteria
1 of 5
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
1.5 m 10% 20% 2% 2.0 m Native mineral soil surface with occasional rock/root protrusions
Trail Management Objective (TMO) Summary
Description
Trail 2 (Get Flushed) is intended to be a new featurefilled downhill flow trail from the Lichen Loop area back down to Spring Creek that will provide an intermediatelevel alternative to ShangriLa and a downhillspecific alternative to returning down Spring Creek/Steinhoe Ridge. This should be a showcase downhill trail for the network. The mountain generally has shallow bedrock and limited mineral soil depth to excavate for features, so flow trails on the network typically use strategic alignment to create flow with smooth/bermed trail sections w/ small dirt TTFs between required technical features on the trail such as rock slabs (hence the Tech/Flow description). The existing trails SGL and Downtube are existing examples. Trail 2 is intended to keep the same flavour, with a difficulty level below SGL that will provide intermediate riders a downhill loop option in the area rather than having to use Spring Creek back downhill.
Trail Design Criteria
Preferred
Slope Clearing Width Tread Surface
1.0 m 10% climb, 12 15% descent
n/a use natural
Native mineral soil/rock slab with frequent protrusions
Trail Management Objective (TMO) Summary
Description
Trail 3 (Billey GOAT) is intended to be a new advanced technical trail occuring over a natural ridge with plenty of shallow and exposed bedrock. The trail is named and will be built in honour of a late community member Curtis Billey who was a leader in developing recreation assets in the Terrace area. This trail will include a technical switchback climb up the south side of the ridge and then should be aligned to maximize use of shallow/exposed rock across the ridge and downhill towards the north side to create a challenging, technical trail. A lookout/rest area is to be incorporated on the ridge top in a sunny/bridge area with views to the west.
Trail Design Criteria
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
Match existing or 1.2
Native mineral soil/rock with occasional protrusions.
Trail Management Objective (TMO) Summary
Description
Trail 4 is the existing Steinhoe Ridge Trail (Spring Creek side) starting at Spring Creek and ending at the second Lichen Loop Junction. This existing portion of trail was built in 2013 and has traditionally been used bi directionally and is currently the easiest climb and easiest descent in the network (however it is a very challenging blue climb). With increased use, the tread conditions have degraded in recent years and bi directional conflicts are increasing. The goal of this project is to assess the existing trail and recommend changes, repairs and/or minor reroutes to convert the trail primarily to a technical bluedifficulty climb for mountain bikes while still being bidirectional for pedestrian users. Where the existing trail is functioning well in accorfance with the desired outcomes, only minor maintenence is desired to maintain the trails existing character; however, it is expected that several areas will require realignment to meet desired grades and drainage/tread repair will be required throughout.
Trail Design Criteria
Preferred
Tread Width Target Grade Max Grade Target Cross
Slope Clearing Width Tread Surface
Match Existing
frequent protrusions.
Description
Trail 5 is the existing Steinhoe Ridge Trail (Kitselas side) starting at the second Lichen Loop Junction and ending at Kitselas Road. This existing portion of trail is approximately 1012 years old and isused bidirectionally. It is a very challenging climb due to the steeper grades and technical trail tread, and it is a very challenging blue descent (would be black in many regions). The goal of this project is to assess the existing trail and recommend upgrades address any major trail tread sustainability and drainage issues while maintaining the existing trail character. Reroutes are not preferred unless absolutely required to address a major sustainability issue on this trail and overall minimal work beyond minor tread upgrade and drainage work is expected.
Trail Design Criteria