request for proposals proposal for land use planning services

Township of Stone Mills

Request for Proposals

Proposal for Land Use Planning Services

Submitted to Township of Stone Mills

by IBI Group

January 2016

URBAN LAND

IBI GROUP TOWNSHIP OF STONE MILLS

PROPOSAL FOR LAND USE PLANNING SERVICES


Table of Contents

January 2016 i

Introduction ........................................................................................................................ 1

1 Project Understanding ............................................................................................ 1

1.1 The Township of Stone Mills – A Snapshot .................................................. 1

1.2 Project Objectives and Responsibilities ........................................................ 2

2 Qualifications of IBI Group ..................................................................................... 2

2.1 Firm Profile .................................................................................................... 2

2.2 Project Team and Experience ...................................................................... 3

2.2.1 Team Structure ................................................................................ 3

2.2.2 Project Team Experience ................................................................. 4

2.3 References .................................................................................................... 5

3 Description of Services and Fees .......................................................................... 6

3.1 Our Approach ................................................................................................ 6

3.2 Work Program and Services Timelines ........................................................ 7

3.2.1 Timelines for Service........................................................................ 8

3.3 Fees .............................................................................................................. 9

3.3.1 Advisory Services ............................................................................. 9

3.3.2 Review and Opinion on Consent Applications ................................. 9

3.3.3 Review and Opinion on Minor Variance Applications .................... 10

3.3.4 Processing, Review, and Opinion on Zoning By-law Amendments 10

3.3.5 Processing, Review, and Opinion on Official Plan Amendments .. 11

3.3.6 Processing, Review, and Opinion on Subdivisions ........................ 11

3.3.7 Travel Time .................................................................................... 12

3.3.8 Public and Council Meetings .......................................................... 12

3.3.9 Identification of Development Potential.......................................... 12

3.3.10 Document Consolidation ................................................................ 12

3.3.11 Official Plan Update ....................................................................... 12

3.3.12 Expert Evidence at the Ontario Municipal Board ........................... 12




Table of Contents (continued)

January 2016 ii

3.3.13 Special Studies .............................................................................. 13

3.3.14 Education Sessions........................................................................ 13

3.3.15 Development Charges Monitoring and Revisions .......................... 13

3.3.16 Changes to Hourly Rates and Disbursements ............................... 13

4 Insurance and Conflict of Interest ....................................................................... 13

4.1 Insurance .................................................................................................... 13

4.2 Conflict of Interest ....................................................................................... 13

5 Conclusion ............................................................................................................. 14

Appendix A – IBI Group Corporate Profile

Appendix B – Project Team Resumes

Appendix C – Required Forms




January 2016 1

Introduction

The Township of Stone Mills requested a proposal for the supply of Planning Services.

Our response to the proposal request is organized under the following sections and details the essential tasks to be undertaken. The sections are:

1 Our Understanding of the Project: A description of our understanding of the Township of Stone Mills as well as the requirements of the project and the duties and responsibilities of the successful respondent.

2 Qualifications of IBI Group: Identifies the qualifications, expertise and experience of IBI Group and its team members in carrying out the required work. This section also includes references from other municipal clients.

3 Description of Services and Fees: A description of the methodology to be employed in fulfillment of the project objectives and the costs associated with various consulting tasks.

4 Insurance, WSIB, and Conflict of Interest: Provides the required information with respect to legal and administrative matters of the project.

1 Project Understanding

1.1 The Township of Stone Mills – A Snapshot

The Township of Stone Mills was formed in 1998 through the amalgamation of the Township of Camden East, the Township of Sheffield and the Village of Newburgh. The Township has a permanent population of just over 7,000 residents and covers a geographic area of approximately 700 square kilometres. The Township is within convenient commuting distance of Kingston and Greater Napanee.

The Township is predominantly rural in character, with a number of rural hamlets including, Camden East, Centreville, Colbrook, Croydon, Enterprise, Moscow, Newburgh, Strathcona, Tamworth and Yarker. The area is further characterized by the agricultural community in the central portion of the Township, rural residential development along Township roads, rural residential clusters along Varty Lake, Beaver Lake, and Inglesby Lake as well as seasonal residential development along the many rivers and lakes within the Township. Employment uses in the Township include manufacturing (Strathcona), intensive factory agricultural operations, smaller dairy, beef and cash cropping operations, home based businesses and specialty businesses.

Stone Mills is a lower-tier municipality and we understand that it has delegated approval authority from the Ministry of Municipal Affairs and Housing for approval of consent applications. Minor variances and zoning by-law amendments are also approved at the local level. The Township’s current Official Plan (OP) was approved in 2010, and the Comprehensive Zoning By-law in 2014. An Official Plan for the County of Lennox and Addington was adopted on September 30, 2015 and is awaiting approval by the Province.




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1.2 Project Objectives and Responsibilities

The Township is seeking a planning consultant to provide advice and professional planning services on land use planning matters in and relating to the municipality.

Examples of the anticipated services to be provided by the successful consultant include:

a) Assist staff with processing consent and minor variance applications and other land use planning processes;

b) Assist with preparation of by-laws, agreements, plans, and other land use planning documents as may be required over the term of the service agreement;

c) Represent the Township at Ontario Municipal Board hearings, negotiations, mediation and other litigation/tribunals related to land use planning as required;

d) Identify development opportunities within the municipality;

e) Attend meetings to provide or present information to staff and/or Council; and

f) General consultation on an as-needed basis.

Based on the details contained in the RFP and our experience providing similar services for other rural municipalities in eastern Ontario, we understand that we will provide advice via email, telephone and in person to Staff, the Committee of Adjustment and Council on planning matters that may arise on a day-to-day basis. We also anticipate that we will provide written recommendations on planning applications and related matters in the form of planning reports and opinion letters, and assist with the writing of by-laws and with the creation of any necessary schedules and/or agreements. Where necessary, we will also provide expert evidence at the Ontario Municipal Board and assist in matters related to any appeals. We can also assist and advise the Township on the update of the Official Plan to bring it into conformity with the recently adopted County Plan, as needed.

We understand that we may provide advice on planning or related matters as requested and approved by the Township, such as:

Community Improvement Plans;

Development Charges By-law;

Land acquisition or sale; and

Advise as to economic development.

2 Qualifications of IBI Group

2.1 Firm Profile

IBI Group is a Canadian owned multi-disciplinary consulting firm offering services to public and private sector clients in four practice areas: land, facilities, transportation, and systems. One of the most important advantages we offer a client such as the Township of Stone Mills is that the range of expertise needed to effectively and creatively support planning and development initiatives resides in one firm. Co-ordination and communication between disciplines is something at which we excel. We have long-recognized the value of integrated knowledge between our four core areas of practice,




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and between our offices, in creating a seamless process and sustainable responsive solutions for our clients.

Convergence is the integration of our areas of practice, our offices, the analytical and evaluative tools we use, and the bringing together of our public and private sector clients. It represents our shared vision to create sustainable environments. It promotes smart solutions that identify the relationship between development and quality of life by directing new policies and practices to better create housing, transportation, economic growth and preservation of environmental quality. It is about acting today in order to positively influence tomorrow. A corporate profile of the firm is provided in Appendix A of this submission.

2.2 Project Team and Experience

IBI Group staff has extensive experience in working with municipalities similar to Stone Mills. Project team members, including Mark Touw and Nancy Cornish, have worked with rural municipalities throughout their careers. During her time with McIntosh Perry up until the end of 2014, Ms. Cornish was part of the team that provided planning services to the Township. Mr. Touw has been involved in providing day-to-day planning advice to a number of municipal clients, as well as assisting in the preparation of Secondary Plans, Comprehensive Zoning By-laws, and 5-year updates to Official Plans. John Uliana, who will play an advisory role, has extensive experience with both the Township of Stone Mills and a number of municipalities in Eastern Ontario. IBI Group brings a knowledge and hands-on experience acquired over many years.

As noted, IBI Group (and/or its predecessor) has experience working directly for the Township of Stone Mills, including as its planning consultant in the same role as required under this RFP up until 2007, and for the former municipalities prior to amalgamation in 1998. As part of that role, IBI Group (as Cumming Cockburn Limited) prepared the amalgamated Township’s first official plan and comprehensive zoning by-law. IBI Group is also currently under contract with the Township of Stone Mills to provide engineering review of the “Bennett Subdivision”.

We have an experienced team of planners in their Kingston office and in other offices throughout Ontario. IBI Group will serve as the municipal planning consultant drawing on any requisite multi-disciplinary skills from the breadth of professionals in our company. The day-to-day planning services will be based in our Kingston office. With assistance available from our other offices as required. We will provide the Township with hands-on assistance and advice that is timely and cost effective. As noted, our Kingston office has extensive planning experience throughout eastern Ontario. We can also draw on the civil engineering, drafting and GIS experience available in our Kingston office and the company’s substantial in-house multi-disciplinary expertise based in our other offices. The familiarity of team members with many of the planning challenges and opportunities in rural Ontario means that IBI Group can be effective immediately and work with the Township to make progress quickly.

2.2.1 Team Structure

Figure 1 provides an overview of the qualifications and experience of the proposed team members and disciplines available through IBI for this assignment. Appendix B contains resumes for the proposed core project team members.




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2.2.2 Project Team Experience

IBI Group proposes the following staff to provide the Township with planning services on an “as needed” basis. Although brief personnel summaries are provided here, detailed resumes are provided in Appendix B.

Mark Touw, MCIP, RPP, is a Senior Planner with IBI Group and is the Manager of the firm’s Kingston office. During his time with IBI Group, Mark has coordinated and participated in significant planning projects involving policy development, development approvals, public consultation, and municipal planning, including preparation of official plan amendments, amending by-laws, subdivision approvals, land severance approvals, and day-to-day advisory services with municipal clients. Further, Mark has served as the in-house planner on an “as needed” basis for the Township of Leeds and Thousand Islands since July 2010 and was a key member of the project team for the preparation of the Rossmore Secondary Plan for Prince Edward County. Mark also provides professional planning advice to the Town of Greater Napanee and the Township of Addington Highlands as part of IBI Group’s contract with those municipalities.

Nancy Cornish, MPL, B.Comm, a Planner with IBI Group, has worked with both public and private sector clients, providing a variety of land use planning services including obtaining and processing planning approvals for OP and ZBL amendments, consents, and minor variances. Nancy has experience navigating the public consultation process for planning policy document updates, as well as liaising with municipal staff and other stakeholders. Prior to joining IBI, Nancy was a Planner with McIntosh Perry and was involved in the preparation of the Stone Mill Comprehensive Zoning By-law among other things. Further, as a Masters’ student, Nancy completed research on the Lennox & Addington Dark Sky Viewing Area and light pollution abatement by-laws, authoring the Report “Turning the Lights Out on Light Pollution: Recommendations for the Township of Stone Mills”.

John Uliana, MCIP, RPP, is an Affiliate of IBI Group and is available to assist as necessary. John has more than 40 years of professional planning experience in Eastern Ontario. John’s background and specialty is urban and rural planning, with a number of

Township of Stone Mills

Project Director

Jay Claggett

Project Manager

Mark Touw Municipal Engineering

Nino Alvarez

Angelo Covello

GIS/Mapping

Nino Alvarez

Planning Mark Touw

Nancy Cornish

John Uliana (advisory)

Council and Committee of

Adjustment

FIGURE 1: PROPOSED TEAM

MEMBERS AND OTHER PROFESSIONAL STAFF




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official plans, zoning by-laws and secondary plans completed in recent years for amalgamated municipalities, including the Town of Greater Napanee, Loyalist Township, Township of Stone Mills, Township of Addington Highlands, Town of Prescott and others. John completed the five (5) year updates to the Town of Greater Napanee Official Plan and the Township of Addington Highlands Official Plan. He also played a primary role in creating secondary plans for Wellington, Picton-Hallowell, and Rossmore, urban centres in Prince Edward County. He has also carried out subdivision approvals for the County of Frontenac. John has extensive experience working with municipalities, agencies, provincial ministries, and developers, thereby providing him with a unique and balanced perspective on land use planning. As the project advisor and mentor, John can provide exceptional expertise to the consulting service on an as needed basis.

Nino Alvarez, CET, is a Civil Engineering Technologist who is skilled in the use of AutoCAD and GIS software. He has 10 years of private sector experience. His experience in engineering and construction projects also provides Nino with a broad range of experience that is valuable to the project team. Angelo Covello, P.Eng., is an Associate of IBI Group and has 20 years of experience in municipal engineering. Mr. Covello specializes in land development engineering, the design and construction of municipal roads and services, servicing assessments, cost estimates, storm drainage and storm water management, flood modelling and control, hydrology, hydraulic engineering, and consulting with government authorities.

Jay Claggett, MBA, MCIP, RPP, Director of IBI Group, has over 20 years of professional planning experience throughout Ontario, Canada and Internationally. He has considerable experience in development planning, including the municipal approvals process in various jurisdictions. Mr. Claggett has been the Planner and Project Manager for a number of complex and multi-disciplinary projects that include Master Planning, Residential, Commercial and Employment Development, Transit Oriented Development and Seniors’ Lifestyle projects. He has an excellent working relationship with staff at all levels of government and practical knowledge of the planning that includes a comprehensive development approach. He has undertaken many confidential ‘due diligence’ and land use investigations that include market and financial analysis for a variety of private and public companies. Prior to joining IBI Group, he was Vice President with a Planning Consulting firm located in the City of Vaughan.

2.3 References

Presently we provide planning consulting services on an “as needed” basis to:

Town of Greater Napanee

Township of Leeds and the Thousand Islands

Township of Addington Highlands

The following persons may be contacted for references: 1) Charles McDonald

CBO and Director of Development Services 124 John Street P.O. Box 97 Napanee, ON K7R 1R3




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Phone (613) 354-3351 Ext. 2031 Email: [email protected]

2) Elaine Mallory Director of Planning and Development Township of Leeds and the Thousand Islands 1233 Prince Street, Box 280 Lansdowne, ON K0E 1L0 Phone (613) 659-2415 Ext. 212 Email: [email protected]

3) Christine Reed Clerk-Treasurer Township of Addington Highlands P.O. Box 89 Flinton, Ontario K0H 1P0

Phone (613) 336-2286 Email: [email protected]

3 Description of Services and Fees

3.1 Our Approach

We are accustomed to working on an “as needed” basis. We currently provide a full range of planning services to a number of municipalities on this basis. While the project team has significant experience, our approach is intended to reflect the unique needs of the Township of Stone Mills, the necessary involvement of various stakeholders, and the need to integrate other related Township projects and programs, as necessary. Figure 2, shows our approach to the provision of planning services on an “as needed basis”.

mailto:[email protected]






January 2016 7

FIGURE 2: OUR APPROACH

Our approach has been, and will continue to be straightforward. The FIRST and most important task is for the consultant to LISTEN and understand:

The nature of the issue that prompted the need for our services; and

The context surrounding the issues.

We then:

Carry out Research and gather additional information as may be authorized and necessary,

Consult with the proponent, the public and agencies as necessary; and

Apply our professional expertise. We will apply this proven approach in providing the Township of Stone Mills with land use planning services.

3.2 Work Program and Services Timelines

The following work program is designed to address the needs of the Township and reflect IBI Group’s approach and interest in completing the work. The work program is flexible and can be adapted or revised to meet the Township’s changing needs. Figure 3 provides an outline of potential planning and development services.

TOWNSHIP

ACHIEVES GOALS

UNDERSTAND

THE CONTEXT

LISTEN

RESEARCH AND

ANALYSIS

CONSULTATION

APPLY PROFESSIONAL

EXPERTISE

ADVISE AND

RECOMMEND




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FIGURE 3: PLANNING AND DEVELOPMENT SERVICES

3.2.1 Timelines for Service

We will provide quick responses to Township requests. Our target for response is:

Verbal or emailed advice is usually provided within one business day or sooner.

Pre-consultation as required and usually on a specified date.

Consents are responded to within 3 to 5 business days.

Minor advice correspondence is completed within 2 to 4 business days.

Minor amendments are completed within 5 to 10 business days.

Minor Reports associated with minor amendments are completed within 5 to 10 business days.

Official Plan Update - time frame as agreed upon with the Township.

Special studies - based on a time frame and budget as agreed upon with the Township.

Consolidations are completed within 30 to 60 business days of the request.

Other planning services on timelines as agreed to with the Township.




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3.3 Fees

IBI Group typically provides land use planning services to its municipal clients on a per diem basis. An estimate of the time to complete the described tasks is included below for your information. It is the firm's normal practice to submit invoices within a month of when the work is done. The hourly rates of our staff, including overhead, are listed as follows:

STAFF HOURLY RATE

Planners

Mark Touw $150.00

Nancy Cornish $85.00

John Uliana $ 250.00

Other Staff

GIS/AutoCAD Technologists $85.00

Administrative $69.00

Civil Engineering $120.00 to $185.00

All prices quoted are exclusive of Disbursements and HST.

Disbursements include such items as:

Telephone……………......................…………………………………………..at cost

Travel……………………………………………….....................……...$0.55 per km

Photocopying………………………………....................……..$0.15 per B&W copy

Photocopying…………………………....................…………$0.25 per colour copy

Large-scale Prints…………………………………….....................$1.50/sq ft. B&W

Large-scale Prints………………………………………………....$2.50/sq ft. Colour

Courier…………………………………….……...................……………at cost + 5%

3.3.1 Advisory Services

These often relate to verbal and/or written advice and include such items as interpretation and/or application of official plan policies, application of zoning provisions, application of provincial policy statements, or such other requests and day-to-day advice as required by the deputy clerk/planning administrator, or such other municipal staff as the Township deems appropriate.

Verbal (phone advice)……………………….......…………….............................…per diem

Written advice..............................………(per diem) Costs will vary based on complexity. On average these vary from $200.00 to $600.00

3.3.2 Review and Opinion on Consent Applications

The Township of Stone Mills Committee of Adjustment has delegated authority for consideration and approval of consent applications. Consents will be reviewed for:

Consistency with the Provincial Policy Statement (PPS)




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Conformity with the County and Township Official Plans

Conformity with the Zoning By-law

Previous Consents (if information is readily available)

Surrounding context

A site inspection may be required depending on the nature of the application. It is understood Notices of Applications and Notices of Decisions are prepared and distributed by Municipal Staff. A Planning Report which considers all applicable policies will be prepared and provided to the Township. It is understood that approximately 12 applications for consents may be considered annually. Estimated Cost based on a complete application ………..........................$500 to $1,200

3.3.3 Review and Opinion on Minor Variance Applications

The Township of Stone Mills Committee of Adjustment has delegated authority for consideration and approval of minor variance applications. Minor Variances will be reviewed for:

Consistency with intent of the County and Township Official Plans

Consistency with intent of the Zoning By-law

Appropriateness of the variance and whether impact on surrounding uses is unacceptably adverse

Overall, whether the variance is minor.

A site inspection may be required depending on the nature of the application. It is understood Notices of Applications and Notices of Decisions are prepared and distributed by Municipal Staff. A Planning Report which considers all applicable policies will be prepared and provided to the Township. It is understood that approximately 5 applications for minor variances may be considered annually. Estimated Cost based on a complete application......................................$500 to $1,000

3.3.4 Processing, Review, and Opinion on Zoning By-law Amendments

As per the Planning Act, the Township of Stone Mills Municipal Council is the approval authority for Zoning By-law Amendments. It is understood a maximum of 5 zoning amendments can be expected annually. Zoning By-law Amendments will be reviewed for:

Consistency with the PPS

Consistency with applicable OP Policies

Good planning practices

Suitability of the site to accommodate the requested amendment

Other issues as necessary

Costs to process a Zoning By-law Amendment are on a per diem basis and are estimated as follows:

Pre-consultation meeting............................................................................ $300.00

Review for completeness of application.......................................................$300.00

Site Visit…………………..............................................................................$300.00




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Zoning By-law Amendment Preparation....................................$500.00 to $750.00

Notice Preparation.....................................................................$500.00 to $750.00

Planning Report..................................................................$1000.00 to $3,500.00

The fee for Planning Reports varies as the nature of projects varies significantly. Depending on the complexity of the project, planning reports generally have varied from $1000.00 to $3,500.00

Attendance at Council Meeting .................................................................. $300.00

Total Estimated Cost………………………………....................................$3,200 to $6,200

3.3.5 Processing, Review, and Opinion on Official Plan Amendments

The Ministry of Municipal Affairs and Housing is the approval authority for Official Plan Amendments. Site specific OPA’s have historically been very few and it is anticipated this trend will continue. If received, an Official Plan Amendments will be reviewed for:

Consistency with the PPS

Consistency with applicable OP Policies

Good planning practices

Suitability of the site to accommodate the proposed amendment

Other issues as necessary

Costs to process an Official Plan Amendment are on a per diem basis and are estimated as follows:

Pre-consultation meeting............................................................................ $300.00


Site Visit…………………..............................................................................$300.00

Official Plan Amendment preparation.....................................$750.00 to $1,200.00

Notice Preparation...................................................................$750.00 to $1000.00

Planning Report.....................................................................$1000.00 to $5000.00

The fee for Planning Reports varies as the nature of projects varies significantly. Depending on the complexity of the project, planning reports generally have varied from $1000.00 to $5,000.00

Attendance at Council Meeting .................................................................. $300.00

Total Estimated Cost……………………………....................................... $3,700 to $8,400

3.3.6 Processing, Review, and Opinion on Subdivisions

The Ministry of Municipal Affairs and Housing is the approval authority for Plans of Subdivision. It is understood an application known as Warner Pasture has received draft approval from MMAH.

Pre-consultation meeting............................................................................per diem





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Subdivision Plan Initial Review (per diem)..............................$600.00 to $1,500.00

Planning Reports.........................................................................................per diem

The fee for Planning Reports varies as the nature of projects varies significantly. Depending on the complexity of the project, planning reports generally have varied from $3,000.00 to $5,000.00

Subdivision agreement................................................................................per diem

Council Representation (and preparation)..................................................per diem

3.3.7 Travel Time

We normally charge mileage and discount our travel time by 50%. (The Township Office is ±40 km/30 minutes from IBI Group’s Kingston office)

3.3.8 Public and Council Meetings

Such meetings, as much as possible, should be development related so that costs may be recovered from a development proponent. Meetings include not only the meeting time but also the preparation time and disbursements.

For public meetings we charge for preparation time, meeting time, follow up minutes/correspondence and disbursements. We discount our travel time by 50%.

Costs are usually charged on a per diem basis.

3.3.9 Identification of Development Potential

We will assist the Township in the identification of development potential based on property fabric, existing land use and designations. We can provide a budget for approval once we have an understanding of the scope of work.

3.3.10 Document Consolidation

Recommended budgetary allocation......................$3,000.00 to $5,000.00 per document, not including mapping. Mapping updates can be provided as well, but the budget can only be set once the format and accuracy of the existing mapping is assessed.

3.3.11 Official Plan Update

We understand the County of Lennox and Addington adopted an Official Plan on September 30, 2015, and all lower tier Official Plans will be required to conform to the County Plan in due time. We can provide a budget for preparing an update once we have an understanding of the scope of work.

3.3.12 Expert Evidence at the Ontario Municipal Board

Our experience indicates that an Ontario Municipal Board hearing consisting of approximately half a day to a day requires several days preparation time. Hearing costs vary and are usually undertaken on a per diem basis. We can provide a budget for individual hearings once we have an understanding of the scope of work.

Costs are impacted by the level of reports which may be required to be prepared on behalf of the Township. The Township should be aware that recent trends at the Ontario




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Municipal Board indicate that there is a strong preference for written reports to accompany expert evidence.

3.3.13 Special Studies

Special studies, such as implementation of changing provincial policies, are normally the subject of prior Council budgetary approval.

Budgetary allocations are difficult to project. However, we suggest that a budgetary allocation be set aside each year and used only if required. The budgetary allocation simply allows funds to be available. Often times the funds are not spent and can then simply be carried over from year to year to ensure that should special circumstances arise funding is available.

NOTE: At times these costs are recoverable from the development proponent and consequently should be items which the Township should be able to evaluate at no cost to the Township.

3.3.14 Education Sessions

We have provided education sessions for our municipal clients in the past, both for Council and for Committees of Adjustment. We propose that any such sessions could be carried out at a reduced per diem rate.

3.3.15 Development Charges Monitoring and Revisions

We are able to carry out such development charges studies and impost fee studies with expertise from other parts of our company. If it were needed we would make that expertise available to the Township on an "as needed" basis or on such terms as approved by Council. We also work with other companies with expertise in this area.

3.3.16 Changes to Hourly Rates and Disbursements

As per the RFP submission requirements, fees, rates and costs are fixed for the term of the service agreement (3 years), unless otherwise agreed upon. The contract may be renewed in accordance with the terms proposed and accepted herein for an additional two years as specified in the RFP.

4 Insurance and Conflict of Interest

4.1 Insurance

IBI Group holds “errors and omissions” insurance in the amount of $2,000,000.00.

IBI Group holds Professional Liability Insurance in the amount of $2,000,000.00 on a per occurrence basis and General Liability Insurance in the amount of $2,000,000.00 on a per occurrence basis. If we are awarded the work, the Township will be an additional named insured on the General Liability Insurance.

4.2 Conflict of Interest

We have no known conflicts of interest. We are currently under contract with the Township to provide engineering review services concerning the “Bennett Subdivision”.




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If we become aware of a conflict of interest, we will identify it to the main point of contact at the Township of Stone Mills and jointly determine how to proceed in the best interest of all parties.

We declare that if retained, we will not pursue or participate in planning work for private-sector clients where this is within the corporate limits of the Township of Stone Mills.

5 Conclusion

Thank you for the opportunity to submit this proposal. We believe that IBI Group is ideally suited to provide the planning services needed by the Township, and that our available multi-disciplinary services can provide additional value to the municipality.

Included in Appendix C is our completed and signed copy of the Request for Proposal, Land Use Planning Services form.

Yours truly IBI GROUP ___________________ _______________________ Mark Touw MCIP, RPP Jay Claggett MBA, MCIP, RPP Associate, Office Lead Director




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Appendix A – IBI Group Corporate Profile

IBI Group is a globally integrated architecture, planning, engineering, and technology firm. From high-rises to industrial buildings, schools to state-of-the-art hospitals, transit stations to highways, airports to toll systems, bike lanes to parks, we design every aspect of a truly integrated community for people to live, work, and play.

We organize our expertise into three sectors: Intelligence, Buildings, and Infrastructure.

Intelligence: systems design and software development.

Buildings: building architecture, interior design, building engineering (mechanical, structural, electrical).

Infrastructure: planning, urban design, landscape architecture, transportation, and civil engineering.

Our collaborative and combined approach focuses not only on creating the best solutions today, but also creating the right solutions for tomorrow. We believe cities must be designed with intelligent systems, sustainable buildings, efficient infrastructure, and a human touch. At IBI Group, we’re defining the cities of tomorrow.

The integration of these disciplines allows IBI Group to provide comprehensive professional services for creating sustainable social and economic environments, while project management services ensure quality control and cost efficiency in project implementation. Established in 1974, in 42 years IBI Group has grown steadily and now has over 66 offices throughout Canada, the United States, Europe, Asia and the Middle East, employing over 2,400 professionals and support staff.

IBI Group has implemented a Quality Management System (QMS) as part of an ISO 9001: 2008 standard certification. It addresses documentation, reporting, quality assurance procedures, and other internal controls to maintain and continually improve the quality of the firm’s products and services. The IBI Group Project Manager will ensure the QMS process is strictly followed throughout the project. IBI Group’s Toronto office became ISO 9001-compliant at the beginning of 2006 and has deployed this Quality Management System (QMS) across the firm.




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Appendix B – Project Team Resumes

IBI GROUP RESUME

Mark Touw M.PL., MCIP, RPP Land Use Planner

Mr. Touw is a Senior Planner and manager of the IBI Group office in Kingston. Mark’s professional planning experience in Eastern Ontario has involved undertaking many projects for both public and private sector clients, ranging from greenfield development in the rural environment to infill and intensification projects in urban settings. He has also provided expert testimony before the Ontario Municipal Board. This breadth of experience in both the public and private sector provides Mr. Touw with a well-rounded perspective on desired outcomes benefiting the public interest and implementing planning best practices.

Representative Experience

Land Use Planning Approvals

Township of Leeds and the Thousand Islands (TLTI) – Planner of Record for Municipality – Mark worked as the lead consultant planner for the rural municipality of TLTI for approximately two years, providing day-to-day planning advice. Tasks included processing of OPA, ZBA, subdivision, consent and minor variance applications, site plan approvals, and a variety of other responsibilities. He undertook site visits, writing of planning reports, regular presentations at various municipal meetings, and consultation with members of public, agents/representatives, and outside agencies. Housekeeping updates to the Official Plan and comprehensive Zoning By-law were also completed by Mr. Touw. Mark continues to provide land use planning services to TLTI on an as needed basis.

Town of Greater Napanee – Planner of Record for Municipality –Mark works as consultant planner for the Town in processing planning applications and providing general planning advice. This includes the review of applications and the writing of planning reports and by-laws in support of recommendations.

Township of Addington Highlands – Planner of Record for Municipality –Mark works as consultant planner for the Township in processing planning applications and providing general planning advice.

Land Use Policy and Optimum Use Planning Prince Edward County – Rossmore Secondary Plan – Mr. Touw worked as part of the IBI Group team on the creation of a new secondary plan for the Village of Rossmore. Currently nearing completion, significant efforts were undertaken to create a plan that reflects the vision of the community and takes into account the opportunities and challenges of the Village and surrounding area. There was significant buy-in from all stakeholders and agencies, confirming the approach taken by IBI in previous secondary plans for Picton-Hallowell and Wellington.

Township of Leeds and the Thousand Islands (TLTI) – Official Plan Update – Was the lead planner on the 5-year update to the Township’s Official Plan. A draft update was completed and then put on hold when the upper tier (County) official plan project was initiated.

Education Master of Planning (M.Pl.), Queen's University, 2009

B.A. - Honours (Health Studies), Queen’s University, 2007

Experience 2010–Present IBI Group, Kingston, ON, Planner

2009–2010 Defence Construction Canada, Project Assistant (Planning)

Memberships Canadian Institute of Planners (CIP), Member

Ontario Professional Planners Institute (OPPI), Member

Registered Professional Planner (RPP), Ontario

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IBI GROUP RESUME Mark Touw M.PL., MCIP, RPP

Defence Construction Canada (DCC) – During his time with DCC, Mr. Touw contributed to the creation of policy and long-term land use plans. While at DCC, Mr Touw also worked with the Canadian Forces Housing Agency (CFHA) where he helped create secondary plans for Canadian Forces housing sites across the country, as well as to develop zoning provisions for these communities. Additionally, Mr. Touw assisted in the creation of 20-year policy and land use plans for a number of Canadian Forces installations.

Private Sector Planning and Development

326 Bagot Street, Kingston, Ontario – Mr. Touw was the lead planner on the planning approvals for a 9-storey, 120 unit condominium building in downtown Kingston. The subject property was a vacant brownfield that had been undeveloped for a number of years. Approvals for the Anna Lane condos included a rezoning, site plan control, and plan of condominium. An OMB appeal of the ZBA was also filed, for which a mediated settlement was successfully negotiated. 663 Princess Street, Kingston, Ontario – Planning approvals for a 145 unit, mixed-use infill project in the Williamsville area of Kingston were successfully completed by IBI Group, with Mr. Touw as the lead planner on the project. A rezoning was required, and Mark also provided an urban design study in support of the site plan control application. Various Infill & Redevelopment Projects, Eastern Ontario – Mr. Touw has been the lead planner and project manager on a variety of residential, commercial, and industrial land use projects in Kingston and Eastern Ontario. These projects include brownfield, infill, and redevelopment proposals, and the scale of development ranged from single-unit to 1600-unit mixed-use developments. Efforts associated with these projects included coordinating comprehensive submissions, providing planning evidence in the form of planning reports and urban design analyses, extensive stakeholder and public consultation, and general project management.

Testimony before Courts and Tribunals

Mr. Touw has provided professional planning evidence to the Ontario Municipal Board on a number of occasions, and has dealt with a number of OMB appeals representing both public and private sector clients. He has also provided evidence as part of an Ontario Court of Justice hearing involving application of municipal zoning.


IBI GROUP RESUME

Nancy Cornish M.PL, B.COMM Land Use Planner

Nancy Cornish is a planner at IBI Group’s Kingston office with a background in land use planning and business. She has worked with both public and private sector clients, providing a variety of land use planning services. Nancy is passionate about finding innovative solutions to complex problems and enjoys working on challenging and unique land development projects.

Representative Experience Land Use Planning Approvals

Infill, Intensification and Redevelopment Projects - Ms. Cornish has worked as an assistant planner on various urban and suburban infill and redevelopment projects, ranging from one lot residential infill to high density mixed-use buildings on multiple lots. Planning approvals have included official plan and zoning by-law amendments and Nancy has assisted with preparing planning reports and public meeting presentations.

Town of Greater Napanee (ToGN) – As part of the IBI Team, Nancy has worked as a consultant planner for the Town in processing various applications including official plan and zoning by-law amendments, consents and variances.

Township of Leeds and the Thousand Islands (TLTI) – Nancy has assisted the lead consultant planner with the processing of various applications including official plan and zoning by-law amendments, consents and variances.

Assorted Private-Sector Planning Projects – Ms. Cornish has worked as part of the IBI Team providing a range of services in land development and planning approvals to private-sector clients. Nancy was responsible for corresponding with clients and municipal staff, working with applicable planning policy, by-laws and other legislation, conducting research, and preparing applications, planning rationale and zoning justification, and public presentations.

Past Experience

Assorted Private-Sector Projects Nancy previously worked as part of another consulting team on a variety of projects for private-sector clients seeking municipal planning approvals for subdivisions, consent applications, OPA and ZBL amendments, minor variances, and site plans. These projects included greenfield development, industrial subdivisions, secondary suites, mixed-use, as well as commercial and residential projects. Ms. Cornish was responsible for day-to-day interaction and communication with clients and municipal staff, working with applicable planning policy, by-laws and other legislation, and preparing applications, planning rationale and zoning justification, and public presentations.

Education Master of Planning (M.Pl.), Queen’s University, Kingston ON, 2014

Bachelor of Commerce (B.Comm), University of Victoria, Victoria BC, 2010

Experience December 2014–Present IBI Group, Kingston, ON - Planner

2013-2014 McIntosh Perry, Kingston, ON, Planner

Memberships Canadian Institute of Planners (CIP) (Candidate Member)

Ontario Professional Planners Institute (OPPI) (Candidate Member)


IBI GROUP RESUME

John Uliana M.P.A., M.A., M.C.I.P., R.P.P. Affiliate

Mr. Uliana is an Affiliate of the IBI office in Kingston. John has 40 years of professional planning experience in Eastern Ontario. John’s background and specialty is urban and rural planning. John has completed many major assignments in a variety of areas for public and private sector clients. John Uliana’s combination of public sector employment, and over 25 years of private sector experience in consulting, provides him with a unique and balanced perspective on development related matters which will prove to be a valuable asset. He has carried out a number of projects in Kingston, Greater Napanee, Loyalist, Iqaluit and knows the opportunities and challenges of urban land issues faced by municipalities and agencies.

Representative Experience IBI Group – Kingston, ON – Managing Principal, Kingston Office

Cumming Cockburn Limited – Kingston, ON –Branch Manager & Manager of Planning – Responsible for Municipal and Private Sector Planning Projects for the Kingston Branch in Eastern Ontario.

J. Uliana & Associates – Kingston, ON – Planning Consultants, Principal – Providing planning services to various municipal and private clients concerning Official Plans, Zoning By-Laws, Feasibility Studies, Land Development, and Community Improvement.

County of Lennox and Addington – Napanee, ON – Planning Director – Responsible for the provision of full range of Planning services to the County and local municipal governments.

Ministry of Municipal Affairs – Ottawa, ON – Community Planner, Community Planning Advisory Branch

Ministry of Municipal Affairs – Toronto, ON – Community Planner, Subdivision Branch

ON Hydro – Toronto, ON – Planner – Responsible for preparation of Environmental Impact Assessments.

Official Plans

• Addington Highlands Township

• Town of Greater Napanee

• Loyalist Township

• Township of Stone Mills

• Township of North Fredericksburg

• Village of Bath

• Township of Adolphustown

Education Masters of Public Administration (M.P.A.), Queen's University, ON, 1987

Masters of Arts (M.A. Geography), University of Waterloo, ON, 1975

B.A., Honours (Geography), Lakehead University, ON, 1971

Experience 2015- Present IBI Group, Affiliate

2005–2015 IBI Group, Kingston, ON, Associate, Managing Principal

2004–2005 CCL/IBI Group, Managing Principal

1989–2004 Cumming Cockburn Ltd., Kingston, ON, Branch Manager and Director of Planning

1987–1989 Cumming Cockburn Limited, Kingston, ON, Manager of Planning

1985–1987 J. Uliana & Associates, Kingston, ON, Planning Consultants, Principal

1978–1985 County of Lennox and Addington, Napanee, ON, Planning Director

1974–1978 Ministry of Municipal Affairs, Ottawa, ON, Community Planner, Community Planning Advisory Branch

Ministry of Municipal Affairs, Toronto, ON, Community Planner, Subdivision Branch

1973–1974 Ontario Hydro, Toronto, ON, Planner

Memberships Registered Professional Planner (R.P.P.)

Canadian Institute of Planners (M.C.I.P.), Member

Examiner for OPPI


IBI GROUP RESUME John Uliana M.P.A., M.A., M.C.I.P., R.P.P.

Redevelopment Plans

• Community Improvement Plan, Brownfield’s Project Area 2, City of Kingston

• Village of Bath, PRIDE Plan

• Town of Picton (ONIP Phase 3)

• Village of Bath (ONIP Phase 2)

• Main street Redevelopment Plan (Napanee)

• Town of Napanee (CSCP–NIP)

Zoning By-Laws


• Addington Highlands Township

• Loyalist Township


• Village of Bath

• Township of Kenyon


Community Improvement Policies

• Town of Napanee

• Village of Bath


Housing Policy Statements

• Township of South Crosby

• Town of Smith Falls

• Town of Napanee

Representative Studies (Municipal Sector)

• Core Area Transportation Review, Phase 1 – Strategy Development – City of Kingston

• City of Kingston Large Venue Entertainment Centre on North Block – Downtown

• Kingston Norman Rogers Airport, Approvals for a Business Park as part of the Airport

• Development Review Task Force Member for the City of Kingston to review and refine the development process following amalgamation

• Structure for Planning for Frontenac County (prepared in conjunction with McNeely-Tunnock Limited)

• Class "A" License – Official plan and zoning for Township of Camden East in opposition to Lafarge Class "A" License application

• Class "A" Quarry License – Township of Camden East Municipal Quarry

• Wetlands Policies and Study for the Garry River Basin – Township of Kenyon

• Inactive Pit and Quarry Sites; Land Use Report – Township of Camden East



• Rogers Road Corridor – Neighbourhood Study – Town of Perth

• Residential Planning Study – Town of Perth

• Group Homes Land Use Study – Town of Perth

Special Studies and Projects (Institutional and Governmental)

• Public Works Canada – Kingston Marina Sites Overview

• Public Works Canada – Highest and Best Use Study, 294 King Street East, 86 Clarence Street and Boucher Park – City of Kingston

• Public Works Canada – Union Street Dock/Dry Dock Zoning Report – City of Kingston

• Frontenac Lennox & Addington County Roman Catholic Separate School Board – Location of French Language High School and French Cultural Centre

• Public Works Canada – Development Study of Kingston Dry Dock and Marine Museum

• Queen's Vivarium – Development Potential Analysis and Neighbourhood Design, incorporating neo-traditional design principles – Queen's University

• Secure Custody Facility for Young Offenders in Ernestown Township – St. Lawrence Youth Association

• Hotel Dieu Hospital – Block in Transition, Direction of Change – Religious Hospitallers of St. Joseph

Nutrient Management Strategies/By-Laws



Representative Studies (Private Sector)

• Secondary Plan – Cataraqui West (New community of 8,000 people) on 250 ha in Development Area 2 abutting the Collins Creek Provincially Significant Wetland.

• Secondary Plan – Westbrook – Development of lands in Development Area No. 1 north of Princess Street and west of Westbrook Road.

• Lynlea – Development of a 47 lot subdivision adjacent a provincially significant wetland at the “Old Grain Elevator” site in Kingston.

• Gheran Maintenance – Waster Transfer Station, Part of Lot 3, Concession 5 – City of Kingston

• Nesbitt Aggregates – Location of Portable Asphalt Plant and Certificate of Approval and Zoning.

• Part of Lot D adjoining the Military Reserves (City of Kingston/Pittsburgh Township) – Development potential, servicing, and financial analysis.

• Templeman Menninga Lot 7, Concession 3 (Kingston Township) – Planning Analysis as to development potential and development timing.

• Templeman Menninga Harold's Demolition (6 Cataraqui Street, Kingston) – Planning Analysis as to redevelopment potential and realties.

• Hendin Hole – Lots 63 & 88 and Part of Lots 64 & 87, Original Survey, Kingston, Planning, Market and Financial Analysis.



• Loyalist Farms – Mile Square Block and Focus 2020 – Township of Kingston – Analysis of planning policies, phasing and servicing for 455 hectares of land and its relationship to the Official Plan.

• Bosal Canada Inc. – Lots 23 and 24, Concession 5 – Storrington Township – Concept design and Value Analysis for 25 hectares with 3.2 kilometres of water frontage.

• Taylor – Value Analysis and Concept Design for a 32.5 hectare portion of lands within the Cataraqui Neighbourhood based on "neo-traditional" design.

• Lakeview Manor, (Portsmouth Village) Kingston – Planning Feasibility analysis as to redevelopment potential and realties.

• Renaissance on the Rideau Condominium – Year 1, Budget Forecast Estimate.

• Riverport Beacon Condominium – Year 1, Budget Forecast Estimate.

Development and Redevelopment Projects (Private Sector)

• Canadian Hydro – Development of a Wind Farm on Wolfe Island.

• Norcan Lake in North Frontenac – Development of a 400 hectare subdivision based on environmental principles and sustainability.

• Taylor Chev Olds – Kingston – Plan of subdivision and zoning in Cataraqui North neighbourhood for residential commercial and educational uses.

• Cataraqui Woods Developments – Kingston – Rezoning to allow for implementation of neo-traditional design principles.

• Braebury Homes Corporation – River’s Edge Subdivision – City of Kingston – Part of Lots 3 & 4, Concession EGCR.

• Robert Russell – Hay/Melville Island, Front of Leeds and Landsdowne.

• 229615 Enterprises Limited – Greater Napanee – Subdivision in Part of Lots 15 and 16, Concession 1.

• Mancora Developments – City of Kingston – Conservatory Pond, Quarry Site Redevelopment for Residential, Commercial, and Industrial uses in Part of Lot 5, Concession 1.

• Braebury Homes Corporation – City of Kingston – Subdivision Plan (Cataraqui North) in Part of Lots 12 and 13, Concession 3.

• Greenwood Partnership No. 1 – City of Kingston – Subdivision Development in Part of Lots 5 and 6, Concession EGCR.

• Allen Subdivision (Estate) – City of Kingston – Lots 40 and 41, Concession 5.

• Braebury Homes Corporation – Township of Kingston – Subdivision Redevelopment of Block 78, R.P. 1772.

• Goslin, J – Township of Kingston – Development of medium density site at Progress Avenue and Taylor Kidd Boulevard.

• Edifax Development Company Limited – Township of Kingston (Waterloo Village) – Development of 9.2 hectare parcel for 196 low-density residential units.

• Dacon Corporation Limited – Township of Kingston – Resubdivision and rezoning of part of Registered Plan 1965 (Auden Park) to increase density.

• Royal Bank – Township of Kingston – Development of 3.8 hectare parcel at Vista Drive for single family and commercial uses.



• Braebury Homes Corporation – Township of Kingston – Development of 2.2 hectare parcel at Roosevelt and Vista Drive for low and medium density residential uses.

• C.N. Real Estate – City of Kingston – 11.39 hectares infill development for low and medium density residential.

• Rontel Alliston/Royal Bank – Township of Kingston – Development of a 5.2 hectare parcel for mixed residential and 3700 sq.m commercial use.

• Oakridge Development – Township of Pittsburgh (Gore Road) – Development of a 12.8 hectare parcel for 171 units in Township of Pittsburgh based on the Neo-traditional design principles.

• Landings at Wolfe Island – Township of Wolfe Island – Development of a 430 hectare site for 1700 residential units, 2 golf courses, a marina, hotel and so forth.

• Brewer's Mills – Township of Pittsburgh – Development of a 13 lot hamlet residential subdivision in Township of Pittsburgh at Brewer's Mills.

• Westwoods on the Park – Township of Kingston – Development of Overall Neighbourhood Plan and subsequent Subdivision for a mixed use 124 unit single family and highway commercial development (1991).

• Loughboro Shores – R.P.I.M. Investments – 162 acres waterfront estate residential development in Township of Storrington.

• Rideau Village – Township of Pittsburgh – PITCO Building Corporation – Development of a 40 unit life style community on the waterfront of Township of Pittsburgh.

• Raycraft Real Estate – Richmond Township – Development of a 167 unit mixed residential development in Part of Lot 18, Concession 3.

• Block "D" City of Kingston – Dudar Development Corp. and, recently, Homestead Land Holdings – Redevelopment of 3.15 hectares of waterfront in downtown Kingston for residential, hotel, office, retail, and recreational uses.

• Barriefield Centre – Township of Pittsburgh – Pitco Development Corporation, Development of a 1900 sq. m. plaza on Highway No. 15.

• Kingston Grain Elevator – Dudar Development Corp. – Redevelopment and conversion of the grain elevator site to 343 condominium apartment and 38 townhouse units.

• Hunter's Hill Subdivision – Brockville – PIMM Investments Ltd. – Design and approval of a 47 unit single and semi-detached unit subdivision.

• Dickerson Place – 10 unit waterfront subdivision in Napanee.

Other

• Examiner for OPPI membership on the exam topics relating primarily to ethics and professionalism in planning


IBI GROUP RESUME

Nino Bernard Alvarez Civil Engineering Technologist

Mr. Alvarez is a Civil Engineering Technologist who has contributed with the development design and inspection of various new residential subdivisions and commercial developments, site supervision and inspection of various geotechnical projects as well as various municipality projects. Some of Mr. Alvarez’s daily activities include but are not limited to; CAD drafting, preparation of contract administration reports and documentations, site inspections/ supervision, assist with subdivision and site plan engineering designs, and preparation of proposals.

Representative Experience

CADD Design - Land Development

• Assisted on the design of commercial Site Plans and Draft Plan of Subdivisions for various developments.

• Major Mackenzie Drive Automated Irrigation System, Vaughan, ON: Provided CAD assistance with the preparation of landscape irrigation system drawings set.

• Gibraltar Bay Estates, Kingston, ON: Provided assistance for the preparation of the initial detailed Draft Plan of Subdivision as well as the preparation of planning report figures.

• Grant Subdivision, Kingston, ON: Responsible for the preparation of engineering construction drawings which includes: Plan & Profile, Grading, SWM & Erosion Control and Utilities drawing coordination.

• Trail Road Solid Waste Facility, Ottawa, ON: Assisted with the preparation of site plan drawings with regards to general plan, servicing plan, parking lot, SWM grading, detailing of pump house and completetion of as-constructed drawings.

• Turnbull Subdivision, Kingston, ON: Responsible for the transformation of the initial detailed Draft Plan of Subdivision as well as the preparation of serviceability report figures.

• Richardson Ridge Subdivision, Kingston, ON: Provided drafting assistance to Project Engineer in the production of Draft Plan of Subdivision drawing.

• Cataraqui West, Kingston, ON: Responsible for detailed drafting assistance to Senior Planner for the preparation of serviceability report figures and design concept.

• Westendorp Waste Transfer Station, Kingston, ON: Providing drafting assistance to Senior Planner in the preparation of various contract administration reports and documentation to City specifications.

• Corner of Princess Street and Centennial Drive Kingston, ON: Provided design concept of the building location and parking lot layout with respect to the provision of the municipality zoning and by-law.

Education Civil Engineering Technologist, St. Lawrence College, Kingston, ON, 2005

Computer Automation Technician, St. Lawrence College, Kingston, ON, 2002

Experience 2011–Present IBI Group, Kingston, ON, Civil Engineering Technologist

2009–2011 XCG Consultants Ltd., Kingston, ON, Civil Engineering Technologist

2008–2009 Inspec-sol Inc., Kingston, ON, Civil Engineering Technologist

2006–2008 IBI Group, Kingston, ON, Civil Engineering Technologist

2005–2006 Inspec-sol Inc., Kingston, ON, Civil Engineering Technologist

2006 Hopkins & Cormier Surveying O.L.S., Kingston, ON, Draftsman (April– June)

Memberships Fall Protection (2015)

Certified with EPANET Software (2011)

Confined Space Training & Rescue (2010)

Certified for the Transportation of Dangerous Goods Regulation (2006)

CSA Certification for Concrete Materials & Methods of Concrete Construction Practices (2005)

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IBI GROUP RESUME Nino Bernard Alvarez

Construction Contract Administration & Inspection

• Grant Homes Subdivision, Kingston, ON: Provided full-time site inspection of the 20 lot Town-Homes regarding the replacement of the new watermains, storm sewer pipes, connection of sanitary services to existing sewer main, road grading operations, asphalt paving, co-ordinate required quality control testings, issue payment certificates and request for reduction of securities.

• Quinte Consolidated Courthouse, Belleville, ON: Conducted site inspection & testing approvals for the building services (water, sanitary and storm), parking lot paving and concrete inspections. Co-ordinated schedules with various contractors and collections of as-constructed informations.

• Queen’s University Performing Arts Center, Kingston, ON: Provided site inspection for the completion of the walkway ramp, retaining walls, road and parking lot paving. Co-ordinated quality control testing for contruction materials (granulars, concrete and asphalt testing).

• Barr Woodhaven Subdivision Ph1, Kingston, ON: Provided full-time site inspection of the 74 lot subdivision, responsible for site inspection regarding excavation, rock blasting, placement of storm and sanitary sewer pipes, watermains, assisted with the preparation of the municipal park, and post construction underground service approvals.

• Westgate Village Subdivision, Kingston, ON: Conducted site inspection with respect to excavation and fill operations of SWMP, road grading operations, concrete inspections for curbs and asphalt paving inspections.

• Karlee Court Subdivision, Kingston, ON: Responsible for recitifying remaining deficiencies, inspection of final asphalt paving, inspection of tree planting, issue of payment certificate and requesting approval for Final Certificate of Approval of the Works.

• McDonald’s Restaurant of Canada Ltd.: Responsible for the streamline process of Contract Procurement, Contract Administration and Post Construction Approvals for various restaurant sites within Ontario.

Municipal Projects

• Warkworth Booster Pumping Station, Warkworth, ON: Completed design drawings for the floor plan layout of the duty pumps, fire pumps, piping layout, pressure regulating valves, surge control tanks, detailed connection of mechanical components.

• Sydenham Water Treatment Plant Upgrade, Sydenham, ON: Prepared tender documents and completed design drawings of the floor plan layout of new Ultra-violet Systems and Granular Activated Controller Systems.

• Perth Water Treatment Plant, Town of Perth, ON: Assisted with the site condition assessment for the replacement of settling tank wall finished panel and design of chemical storage room floor plan layout.

• Bath Wastewater Treatment Plant, Loyalist Township, Bath, ON: Assisted with the site condition assessment for the replacement of diesel fuel tank and concrete & walkway grating.

Water Projects

• Review and update water model infrastructure simulation for various municipalities with EPANET.

• City of Belleville, ON: Hydraulic model calibration and analysis for different types of network scenarios and confirmation of accuracy of simulation output using EPANET.

• City of Belleville, ON: Conducted water model analysis for pressure, chlorine and water age for various locations with EPANET.

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IBI GROUP RESUME Nino Bernard Alvarez

• Sydenham Lake, Sydenham, ON: Conducted Lake Dissolve Organic Carbon (DOC) sampling program for Trihalomethane (THM) reduction investigation.

Geotechnical

• Wolfe Island Wind Turbine Project, Wolfe Island, Kingston, ON: Perform inspections and site supervisions of rock anchor installations & stressing, concrete form inspections, quality assurance of concrete placement, compaction inspection of excavations and fill operations of tower foundations, final inspections of footing steel reinforcements prior to concrete placement.

• Emma Martin Park CSO Tank, Kingston, ON: Conducted backfill operations, concrete sampling and quality control/quality assurance for the placement of concrete.

• Highway 401 Kingston, ON: Conducted excavations inspections, backfill and compaction inspections and preparation of technical reports at various sections of Hwy 401 Kingston.

• Proficient with nuclear densometer and concrete testing apparatus as well as lab testing of soil, granular and concrete materials.

• Familiar with site inspection with regards to footings and sub grade review for residential and commercial facilities.

GIS Mapping

• Township of Addington Highlands, ON: Provided assistance with the Official Plan Update of Schedules and obtaining GIS information and incorporating to mapping.

• Rossmore Secondary Plan – Rossmore, ON – Asssited with GIS mapping apart of the Secondary Plan for the Village of Rossmore, located in the County of Prince Edward.

• Picton-Hallowell and Wellington Secondary Plans – Picton & Wellington, ON – Assisted with GIS mapping apart of the Secondary Plan for Picton-Hallowell and Wellington located in the County of Prince Edward.

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IBI GROUP RESUME

ibigroup.com

Angelo Covello P. ENG., BDS Associate, Project Manager

Mr. Covello has over eighteen (18) years of experience and has been responsible for overseeing replacement projects for private land development companies, local municipalities, regional municipalities and road infrastructure projects during the design and construction phases within the Greater Toronto area. Mr. Covello has been involved in project coordination and liaison with clients and approval agencies for final approvals, as well as project management and control of project costs and schedules.

Representative Experience Cumming Cockburn Limited – Development Department – Responsible for servicing and grade control design, contract supervision and administration for rural and urban residential, commercial and industrial land development.

Cumming Cockburn Limited – Intermediate Structural Engineer – Responsible for the design of building structures, bridges, road structures and hydraulic structural design.

Transit & Transportation

GO Transit Bloomington Station – Bloomington, ON –. Angelo acted as the lead Civil Engineer. IBI Group was commissioned to carry out Preliminary Design and 30% Detailed Design for a new commuter station and parking structure including an internal bus loop running through the parking structure, an integrated station building and ticket sales area, a side rail platform, with canopies and integrated shelters, surface parking lot, and Kiss and Ride. The project also included the development of a functional plan for integration with the regional and provincial roads that encompass the site. The work involved the redesign for “on and off” ramps to the south bound Highway 404 and two signalized intersections along Bloomington side road. The project will be designed for a LEED Silver certification. 2014

Ajax GO Station – Ajax, ON – Provision of services for a multi-level parking structure and platform improvements. This included preparation of preliminary design drawings for site servicing and grading; preparation of final site servicing and grading design plans for work within the project site limits described above and final design of storm sewers of the proposed parking lot. 2011-2013

Erindale GO Station – Mississauga, ON – Preparation of preliminary design drawings for site servicing and grading; preparation of final site servicing and grading design plans for work within the project site limits described above and final design of storm sewers of the proposed parking lot and proposed parking structure. 2011-Present

Clarkson GO Station – Mississauga, ON – Preparation of preliminary design drawings for site servicing and grading; preparation of final site servicing and grading design plans for work within the project site limits described above and final design of storm sewers for the remaining parking lot and new parking structure. 2010-2014

Education Building Code Course, BCIN #: 28157, Health & Safety, 2005

B.A.Sc. (Civil Engineering), University of Waterloo, Waterloo, ON, 1996

Experience 2004–Present IBI Group, Richmond Hill, ON, Associate, Construction Supervisor/Project Manager

1999–2004 Cumming Cockburn Ltd., Richmond Hill, ON, Project Engineer, Municipal/Land Development Departments

1996–1999 Cumming Cockburn Limited, Richmond, ON, Intermediate Structural Engineer

1995 Cumming Cockburn Limited, Richmond, ON, Engineering Technician

1995 Cumming Cockburn Limited, Richmond Hill, ON, Engineering Technician)

Memberships Association of Professional Engineers of Ontario, Member

Languages English

Italian

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IBI GROUP RESUME Angelo Covello P. ENG., BDS

ibigroup.com

Lisgar GO Station – Mississauga, ON – Contract Administration. Provide civil contract drawings and specification for the New GO Transit Facility. The new facility includes a station building, rail platform, bus loop, kiss and ride area and 600 space parking lot.

Detailed design included grading and storm sewer system using Atlantis basket system to store water underground in assembled baskets, preparation of tender documents, tender call, contract award and contract administration along with site inspection. 2005-2008

York University – Parking Lot Assessments – Toronto, ON – Design Engineer for the pavement assessment of various surface parking lots at both the Keele and the Glendon Campus. Assisted with the preparation of a detail report indicating pavement condition and management. The report indicated when and what type of pavement construction is be performed. The report also prioritized which parking lot is to be repaired and when. 2008

Promenade Bus Loop Improvements – Vaughan, ON – Design Engineer and assisted with the overall project management for the upgrades at the Promenade Bus Loop. This involved coordination with Landscape Architect. Performed detail design and preparation of tender package for the civil works. Work included curb and pavement reconstruction. 2007

Mr. Covello was the Civil Design Engineer and/or Inspector on the following projects:

• Seneca College – Parking Lot Modifications

• York University – Assiniboine Temporary Access Road – Toronto, ON

• York University – Glendon Campus Parking Lot Reconfiguration – Toronto, ON

• York University – Assiniboine Road Temporary Road Realignment – Toronto, ON

• York University – Sentinel Road West Parking Lot (1,800 Stalls) – Toronto, ON

• York University – Entrance Modifications and Parking Controls

• Granite Club – Driveway Entrance Reconstruction – Toronto, ON

• York University – Kiss and Ride – Preliminary Site Plan Development

• York University – Bus Depot – Preliminary Site Plan Development

Infrastructure Rehabilitation

North York Watermain and Road Rehabilitation – Project Manager/Design Engineer. Engineering Services for watermain and water service replacement on Brian Cliff Drive from Lawrence Avenue East to Banbury Road and Gemini Road from Tollerton Avenue to the south limit in the former City of North York. 2009-2011

Pottery Road Watermain and Road Rehabilitation – Project Manager/Design Engineer. Engineering services for road reconstruction, watermain and water service replacement on Pottery Road from Bayview Avenue to Broadview Avenue including intersection realignment at Broadview; increase stacking lanes at Bayview and Broadview; and interconnection with the City’s Don River trailway system. 2009-2011

Downtown Watermain and Road Rehabilitation – Project Manager/Design Engineer. Engineering services for road reconstruction and watermain and sewer replacement on Yorkville Avenue, Wellesley Street, Berkeley Street, Elizabeth Street and Bracondale Hill Road including upgrade of asphalt sidewalk to concrete on Berkeley Street from Front Street East to The Esplanade. 2009-2011

Bales Drive, Intersection Improvements to Woodbine Avenue – York Industrial Subdivision – Town of East Gwillimbury – Contract Administration and Inspection. This side, located north of Davis Drive on the east side of Woodbine Avenue was undertaken on behalf of the Region of York. Engineering design, tendering (using Region of York document and procedures), contract

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administration and inspection services were provided for intersection improvements at Woodbine Avenue and Garfield Wright Boulevard and the reconstruction of 600 m of Bales Drive. 2006-2007

Keele St./York Blvd. – City of Toronto, North District – Design Engineer/Contract Administration. IBI Group was retained by York University to carry out a topographical survey and preparation of design drawings for reconstruction of York Boulevard and modifications to York Boulevard/Keele Street intersection. After the design drawings were approved by York University and the City of Toronto respectively, IBI Group prepared a schedule of items and quantities and assisted York University in the tender call and contract award process. During construction, IBI Group was responsible for contract administration and construction inspection for the project. Construction work had commenced middle of August and extended into the month of September when student population and the resulting traffic was at its peak. IBI Group, in consultation with York University, formulated a “Traffic Management Plan” to divert bus traffic coming into the campus via other streets and also created safe pedestrian walkway by-passes outside the construction zone. 2006-2007

Humber College Parking Lot, Internal Roadway Reconstruction – The Humber Institute of Technology and Advanced Learning – Construction Inspection. Preparation of detailed design drawings including design of grading and storm sewer system, entrances and exits with control gate for reconstruction and expansion of existing parking lots comprising approximately 5,000 parking stalls; reconstruction of 1,400 m of peripheral and entrance roads including provision of traffic control measures as required; preparation of tender documents, tender call and contract award; contract administration and construction inspection for North Campus, lakeshore West Campus and Lakeshore East Campus. 2002-2004

Granite Club – Sanitary and Storm Sewer Realignment – Toronto, Ontario 2004-2005

Parc Downsview Park – Watermain Connection

Site Development

Mr. Covello provided engineering assistance and/or inspection services on the following projects:

• Big Lake Site Plan Development – Edmonton, AB

• Lewis Farms Development, Site Plan Development – Edmonton, AB

• Pickering High School Addition & Renovations – Ajax, ON

• Adams Park Subdivision – Phase III, Residential Subdivision – Toronto, ON

• MCC – Site Development – Vaughan, ON

• Optech – Site Development – Vaughan, ON

• Taoist Tai Chi Quiet Cultivation Center – Site Development – Mono, ON

• Woodlands of Ajax – Residential Subdivision – Ajax, ON

• Windemere Heights – Custom Residential Subdivision – Vaughan, ON

• Democrat Homes – Townhouse Development – Brampton, ON

• Palgrave West Estate Lot Subdivision – Site Plan Development – Caledon, ON

• Trail of the Woods – House Siting and Septic Design – Stouffville, ON

• Birchcliffe Village Homes – Townhouse Site Plan – Toronto, ON

• Public Works & Government Services Canada – Municipal Standing Offer (2004)

• Highland Creek Trail Extension – Phase 2 – Scarborough, ON

• Chartwell West Residential Subdivision – Scarborough, ON

• The Lakeshore Neighbourhood – 60 Acre Institutional Development – Etobicoke, ON

Page 3 – R/01.2016


ibigroup.com

• Chartwell Place – 2 Acre Townhouse Complex – Toronto, ON

• Rouge Hill North – 10 Acre Residential Subdivision – Toronto, ON

• Sound Barrier – Orleans Garden – Ottawa, ON

Buildings and Structures

Mr. Covello provided engineering design and/or inspection services on the following projects:

• Ontario Power Generation – Waterside Physical Barrier System – Pickering, ON

• Ontario Power Generation – Physical Barrier System – Pickering, ON

• Bernard Terminal Improvements – Richmond Hill, ON

• Queen Street Bridge Rehabilitation Engineering – Newmarket, ON

• Rattlebrook Generating Station – NL

• Rusitu Generating Station – Zimbabwe

• Deer Lake Generating Station – Northwestern ON

• Cordova Generating Station – Havdock, ON

• Campbellford Generating Station – Campbellford, ON

• Cascade Street Generating Station – Parry Sound, ON

• High Falls Generating Station – Bracebridge, ON

• Batawa Generating Station – Trenton, ON

• Newfoundland Light and Power – Steel Penstock Supports – NL

• Pile Foundations – Pleasant Valley Heights, Riverfield Homes

• Pile Foundations – Bayview Hills, Cachet Estates

• CFB Borden – S-136 Building Air Unit Support – Borden, ON

• CFB Borden – A-153 Building Air Unit Support – Borden, ON

• CFB Borden – Rope Bridge and Traverse Inspection – Borden, ON

• Brethren of Early Christianity – Sewage Treatment Tank – Waterloo, ON

• Southland Sewage Treatment Plant – Waterloo, ON

• Wikwemikong Sewage Treatment Plant – Wikwemikong, ON

• Canadian Airlines – Equipment Mezzanine – Toronto, ON

• Canadian Regional Mezzanine Hanger – Toronto, ON

• Dam Safety Inspection, MNR

• McCann and Findlay Dam Reconstruction – Waltham, QC

• River Water Pumphouse Rehabilitation – Sarnia, ON

• Pile Foundations – Bayview Hills, Cachet Estates

• Boston Bar Flooding (Powerhouse) – Algonquin Power Corp.

• McCasey Group – Bayview Ridge, ON

• Magna International – Pool Cabana, ON

• McCasey Group – Roxborough, ON

Page 4 – R/01.2016


ibigroup.com

• McCasey Group – Structural Engineering – Walgate House Extension, ON

• McCasey Group – Structural Engineering – Gingle Residence, ON

• Proctor and Gamble – Floor Slab Analysis – Toronto, ON

• Imperial Oil – Lower Dock Engineering – Sarnia, ON

• Imperial Oil – River Water Pumphouse Repairs – Sarnia, ON

• Cane Parkway Pedestrian Bridges – Newmarket, ON

• Mulock Drive Bridge Widening – Newmarket, ON

• Pedestrian Bridge – Gibbons Park – London, ON

• Queen Street Bridge Rehabilitation Engineering – Newmarket, ON

• Petro-Canada – New Administrative Building – Oakville, ON

• Petro-Canada – New Tank Farm Building – Oakville, ON

Marine Engineering

Mr. Covello provided engineering design and/or inspection services for the following projects:

• Muskoka Sands Breakwater – Muskoka, ON

• Western Beaches Breakwater Reconstruction – Phase I – City of Toronto

• Western Beaches Breakwater Reconstruction – Phase II – City of Toronto

• Western Beaches Breakwater Reconstruction – Phase III – City of Toronto

• Muskoka Sands Marina and Breakwater – Lake Muskoka, ON

• Marine Fenders – St. Vincent and The Grenadines, West Indies

• Ogden Point Dock – St. Lawrence Cement – Colborne, ON

Page 5 – R/01.2016




January 2016

Appendix C – Required Forms

The Corporation of the Township of Stone Mills

Request for Proposals

Land Use Planning Services

The Corporation Of The

Township Of Stone Mills 4504 County Road 4, Centreville, Ontario K0K 1N0 Tel. (613) 378-2475 Fax. (613) 378-0033 Website: www.stonemills.com.

________________________________________

Page 1

Request For Proposals Land Use Planning Services

The Removal Of Any Page(s)s From This

Proposal Document May Invalidate Your Submission

Name Of Corporation Or Individual

Address

City Province

Postal Code Telephone

Fax No. Email

Name Of Person Signing For Firm

Position Of Person Signing For Firm

1. Requests for Proposals

1.1. Proposals for the supply of Planning Services are herein called by The

Corporation of The Township of Stone Mills, hereinafter referred to as the

Township. Proposals shall be received by:

The Corporation Of The Township Of Stone Mills 4504 County Road 4 Centreville, Ontario K0K 1N0

http://www.stonemills.com/

2. Copies

2.1. Two original paper copies of the proposal, signed by an authorized

person, plus a digital copy on a “Jump Drive” stick must be submitted to

participate in this request for proposals.

2.2. If a proposal is accepted, one original copy will be returned to the

proponent duly executed by the officials of the Township.

3. Closing

3.1. Proposals must be delivered to the above stated address before 4:00 PM

on Thursday, January 28, 2016. The time registered in The Township of

Stone Mills wall clock will be considered the official time when determining

exact time of submission.

3.2. Proposals must not be restricted by any statement added to this

document, by any covering letter submitted therewith or by alterations to

this document, unless otherwise provided for herein.

4. Acceptance

4.1. The Township of Stone Mills reserves the right to accept or reject any or

all proposals, in whole or in part. The lowest or any proposal will not

necessarily be accepted.

5. Purpose

5.1. In general terms, the Township is seeking the services of a qualified

professional planner to advise the Township with respect to land use

planning applications or any application or matter where a professional

planning recommendation may be required.

5.2. The Township encourages the submission of a proposal by all professional

planning consultants, however preference may be given to a proponent

where his/her place of business is within a 90 minute drive of the

Township office at Centreville, Ontario.

6. Community Background

6.1. The Township of Stone Mills is a rural municipality with a population of

approximately 7,000. It is located within the County of Lennox-Addington

and lies between Belleville and Kingston in Eastern Ontario. The

municipality was restructured in 1998 when the former Township of

Camden East, the Township of Sheffield and the Village of Newburgh

became the Township of Stone Mills.

6.2. The municipal office is located in Centreville, approximately 45 km

northwest of Kingston at 4504 County Road 4.

6.3. The Township encompasses a variety of communities including:

6.3.1. the Hamlets of Camden East, Centreville, Colebrook, Croydon,

Enterprise, Erinsville, Moscow, Newburgh, Strathcona, Tamworth

and Yarker;

6.3.2. the agricultural community in the central portion of the Township

6.3.3. rural residential developments which have evolved along existing

Township roads

6.3.4. rural residential clusters along Varty Lake, Beaver Lake, Inglesby

Lake, many of which have evolved from seasonal residential

developments; and

6.3.5. seasonal residential development along the many rivers and lakes

within the Township.

7. Required Planning Services

7.1. Committee Of Adjustment:

The Township of Stone Mills Committee of Adjustment has been delegated

the authority for consideration and approval of consent applications and

minor variances. The number of consent applications have been reducing

in recent years and at the time of this request, approximately 12

applications for consents and as many as 5 applications for minor

variances may be considered annually. The 5 member Committee of

Adjustment meets the first Wednesday of each month at 5:00 p.m.

Applications and associated documents including agency comments and

planning reports will be distributed in digital format to the committee prior

to the monthly meeting. Site inspections associated with an application

may be required dependent upon the nature of the application. The

largest percentage of consent applications are for the creation of new lots.

Notices of applications and notices of decisions are prepared and

distributed by Municipal Staff. Planning reports shall take into

consideration all applicable policies of the official plan, zoning bylaw

requirements, the provincial policy statements and such other bylaws that

may have regulatory controls respecting the development proposal.

7.2. Zoning Bylaw Amendments

Applications for this purpose will be reviewed by the planner for

completeness and development of the appropriate documentation for this

purpose and shall include a list of any associated reports that may be

required by the applicant for complete consideration of the proposal.

Planning reports shall take into consideration all applicable policies of the

official plan, zoning bylaw and the provincial policy statements and if the

development proposal is consistent with the land use policy goals and

objectives. Site visits will most commonly be required. A maximum of 5

zoning amendments could be expected annually. Approval authority for

all applications for zoning amendments remain with the Municipal Council

as per the Planning Act and it would be expected that the Planner will

attend at the meeting of the Municipal Council at the time the application

is being considered.

7.3. Official Plan Amendments (OPA's)

Site specific OPA's have historically been very few and it is anticipated this

trend will continue. When an OPA is requested, it is anticipated that the

Planner will conduct a thorough review of the application and that it is

considered against the applicable provisions of the official plan in effect at

the time of the application, as well as the Provincial Policy Statements. A

planning report will be required that will discuss the full implications of the

OPA and it is anticipated that the Planner will assume full responsibility for

ensuring the application is processed in accordance with the Planning Act

with attendance at all meetings at which the matter is to be considered.

7.4. Plans Of Subdivision

A plan of subdivision application known as Warner Pasture received draft

plan approval on July 22, 2011. Final plans have yet to be received and

conditions of draft have been approved by the Ministry of Municipal Affairs

and Housing at the time of this request for proposals. It is expected the

planner will introduce himself with this file and be able to continue to

work with the applicants and their planning consultants to see this file

through to completion. A complete list of draft plan conditions is available

upon request or can be viewed on the municipal website.

It is expected that other plans of subdivision will be received in the future

as development pressures continue particularly in the southern half of the

Township as the Township continues to gain popularity as a bedroom

community to the City of Kingston and the Towns of Napanee and

Belleville, all of which are within an easy commute to the Township.

At the time of the preparation of this request for proposals, the Minister of

Municipal Affairs and Housing remains as the approval authority for plans

of subdivision.

7.5. Official Plan

The current official plan was adopted on November 22, 2010 and was

subsequently amended by Council on April 22, 2014. This amendment

has been approved by the Minister of Municipal Affairs and Housing with

no appeals having been received.

7.6. Development Charges Bylaw

A development charges bylaw has been considered in the past by the

Township but to date no bylaw or the associated studies have been

completed. It is not anticipated that the Township will pursue this form of

levy in the foreseeable future.

7.7. County Official Plan

The County of Lennox and Addington adopted an official plan on

September 30, 2015. All lower tier official plans will be required to

conform to the County Plan within a reasonable time following approval by

the Minister of Municipal Affairs and Housing. It is anticipated that the

County will be granted consent and subdivision approval authority with

the approval of the Plan, however, it has been understood that such

approval authority will be further delegated to the lower tier municipalities

shortly thereafter. At the time of this proposal, approval of the County

Plan is pending.

7.8. Development Potential

The Township, like most rural municipalities is feeling the pressures of

insufficient funding. The Township will continue to rely upon the property

tax base as the primary means for funding of the high costs for

maintenance of existing assets and capital projects. The Planning

consultant could play an important role with the Township to identify

development potential for the municipality thus providing for an increase

in the property tax base while taking into consideration the numerous

constraints within the municipality.

7.9. Other Planning Services

The Planning Consultant may be called upon from time to time to provide

advice with respect to any matter with which the municipality may be

involved and could include such activities as land acquisitions or

disposition, community improvement plans, economic stimulus proposals,

or such other matters as may be required. Such requests will be

forwarded in written format and it is expected a response will be provided

in the form of a planning report within such time frames specified.

8. Contents Of Proposal

8.1. The planning services you and/or your firm can offer the Township;

8.2. A professional bio;

8.3. A list of your municipal clients and/or your experience with municipal

planning;

8.4. Your familiarity with the Township;

8.5. Your familiarity with Townships of similar size and development potential;

8.6. Other information that you feel may be benefit or of interest to the

Township;

8.7. Such other professional associations your firm can provide either in house

or through professional working relationships;

8.8. Fixed or hourly rates for the provision of services;

8.9. Fees for travel cost such as site visits;

8.10. Fees for attendance at meetings;

8.11. If you propose an hourly rate for any services, please include an

estimated average time-frame per application and whether you would be

willing to establish an upset time-frame limit;

8.12. Basis for travelling costs – i.e. included in hourly rate or mileage;

8.13. Any and all other financial considerations.

9. Inquiries

9.1. Any questions regarding this proposal should be directed to:

Roger J. Hogan, Deputy Clerk Township of Stone Mills 4504 County Road 4 Centreville, Ontario K0K 1N0 Tel. 613 378 2475 Email [email protected]

9.2. In addition to specific requests, information that may be of relevance to

this proposal may be obtained from the “Planning” page of the municipal

website at www.stonemills.com


http://www.stonemills.com/

10. Proposal Procedures

10.1. Proposals will be called, received, evaluated, accepted and processed in

accordance with the Township's Purchasing and Procurement Policies.

11. Submissions

11.1. The Proposal must be signed by an authorized signing officer.

11.2. If a joint proposal is submitted, it must be signed and addressed on behalf

of each of the proponents.

11.3. Proposals must be legible, written in ink or typewritten. The person

signing on behalf of the company must initial erasures, over-writing or

strikeouts.

11.4. Proposals received after the closing time specified in the proposal call will

not be considered.

11.5. Proposals received by Fax will not be considered.

12. Clarification

12.1. Any clarification of the Proposal documents required by the Proponent

prior to submission of a Proposal shall be requested through the Township

of Stone Mills. The Proponent and the Township hereby agree that in no

case shall oral arrangements be considered.

12.2. No officer, agent or employee of the Township is authorized to alter orally

any portion of these documents. During the period prior to submission of

Proposals, alterations will be issued to Proponents as written addenda.

The Proponent shall list in its Proposal all addenda that were considered

when its Proposal was prepared.

13. Samples

13.1. For the consideration of the request for proposal, the proponent may

provide or the Township may request the proponent to provide samples of

past work completed. If samples are requested subsequent to the

opening of proposals, they shall be delivered within three (3) working

days following the request, unless additional time is granted. Samples

must be submitted free of charge and will be returned at the proponent’s

expense, if so requested, provided they have not been destroyed by tests,

or provided they are not required for comparison purposes.

14. Pricing Requirements

14.1. Prices quoted shall be in Canadian currency, quoted separately for each

identified item and delivered to the Township.

14.2. All prices tendered shall be exclusive of applicable taxes.

14.3. If the Proponent intends to produce or provide any service while outside

of Canada, it shall arrange its shipping procedures so that its agent or

representative in Canada is the importer of record for customs purposes.

14.4. Except as may be provided elsewhere in this document, the prices

proposed shall not be subject to adjustment for any cost of the work to

the Township.

15. Terms of Payment

15.1. Unless progress payments or any alternate payment terms are specified in

the contract, the contract price may be invoiced after delivery and shall be

payable 30 days from receipt of invoice. The effect of any alternative

payment terms, stated be clearly stated in a quotation included for the

services provided. Invoices, appropriately signed by an authorized

person, may be submitted to the Township through regular post or

electronically by e-mail.

15.2. The Township shall have the right to withhold from any sum otherwise

payable to the proponent such amount as may be sufficient to remedy

any defect or deficiency in the work, pending correction of the same.

16. Ownership

16.1. All work completed by or for the Township by the Planner shall become

the sole property of the Township and the Planner shall not release any

report, paper or other document produced for the Township to any person

without the explicit authority of the Township.

17. Assignment

17.1. The Planner shall not assign any work or portion thereof arising from this

request for proposal to any other person or company without the prior

written approval of the Township.

18. Correction of Errors

18.1. If at any time following the completion of any work by the company and it

is subsequently found that errors were made on the part of the company

in the delivery of a service or product which the company knew or ought

to have known was an error, the company shall at his own expense effect

such corrections to any service or product that was found to be include

the errors.

19. Conflict Of Interest

19.1. A proponent that is representing a person or company that could be

deemed to be in conflict with the interests of the Township at the time of

the submission of this proposal, shall identify this conflict and advise the

Township of steps to mitigate or otherwise resolve the conflict.

19.2. A proponent shall not enter into a contract with any person or company or

otherwise represent any person or company that could be deemed to be

in conflict, subsequent to the acceptance of a proposal by the Township.

19.3. It is understood and agreed that at all times, the proponent shall

represent the best interests of the Township.

20. Bid Acceptance

20.1. In the review and consideration of proposals, the Township reserves the

right:

20.1.1. not to accept any proposal either in whole or in part

20.1.2. to accept any portion or groups of items or parts thereof;

20.1.3. to award contracts to one or more proponents; and

20.1.4. to waive any irregularities and omissions as they might

appear within a proposal.

20.2. Proposals shall be irrevocable for 45 days after the official closing time.

20.3. The placing in the mail or delivery to the address given in the proposal of

a notice of award to a proponent by the Township shall constitute notice

of acceptance of the bid.

21. Contract Documents

21.1. The submission of a proposal by a proponent and the acceptance of a

proposal by the Township shall constitute a contract between the parties

thereto, and shall be comprised of all the pages of this proposal

document.

21.2. Amendments to the contract, in the form of “Change Notices” shall take

precedence over the documents or portions thereof amended thereby.

21.3. Change notices, appendices and addenda to any contract document shall

be considered part of such document.

21.4. The intent of the contract is that the proponent shall supply services or

materials complete and suitable for the Township's intended use.

21.5. None of the conditions contained in the Proponent's standard or general

(printed) conditions of sale shall be of any effect unless explicitly agreed

to by the Township and set forth or specifically referred to therein.

21.6. The contract shall be governed and interpreted in accordance with the

laws of the Province of Ontario.

22. Contract Term

22.1. The contract shall become effective on the date of acceptance of a

proposal by the Township.

22.2. The contract shall expire three years following the date of acceptance of

the proposal.

22.3. The contract may be renewed in accordance with the terms proposed and

accepted herein for an additional two years if a request is submitted by

the proponent prior to the expiration of the term of this contract and

acceptance of this request by the Township.

23. Laws and Regulations

23.1. The consultant shall conform to and enforce strict compliance with

appropriate legislation including but not limited to the Human Rights

Code, The Pay Equity Act and Employment Standards Act, and

Regulations made under these Acts.

23.2. The company shall comply with all relevant federal, provincial and

municipal statues, regulations and by-laws pertaining to the work and its

performance. The company shall be responsible for ensuring similar

compliance by its suppliers and subcontractors.

23.3. The contract shall be governed by and interpreted in accordance with the

laws of the Province of Ontario. The contractor shall conform to and

enforce strict compliance with the Construction Safety Act, and

Regulations made under that Act. The successful proponent, for purposes

of the Occupational Health and Safety Act, will be designated as the

Constructor for this project and will assume all of the responsibilities of

the Constructor set out in that Act and its regulations and shall be

responsible for any costs to defend charges as a result of any violation.

24. Default By Company

24.1. If the company commits any act of bankruptcy, or if a receiver is

appointed on account of its insolvency or in respect of any of its property,

or if the company makes a general assignment for the benefit of its

creditors, then, in any such case, the Township may, without notice,

terminate the contract.

24.2. If the company:

fails to comply with any request, instruction or order;

fails to pay its accounts;

fails to comply with or persistently disregard statutes, regulations, by-

laws or directives of relevant authorities relating to the work;

fails to prosecute the work with skill and diligence;

assigns or sublets the contract or any portion thereof without the

Township's written consent;

refuses to correct defective work;

is otherwise in default in carrying out its part of any of the terms,

conditions and obligations of the contract,

then, in any such case, the Township may, upon expiration of ten days

from the date of written notice to the company, terminate the contract.

24.3. Any termination of the contract by the Township, as aforesaid, shall be

without prejudice to any other rights or remedies the Township may have.

24.4. If the Township terminates the contract, it is entitled to:

take possession of all of the work in progress and finish the work by

whatever means the Township may deem appropriate under the

circumstances;

withhold any further payments to the Proponent until its liability to the

Township is ascertained;

recover from the company loss, damage and expense incurred by the

Township by reason of the company's default (which may be deducted

from any monies due or becoming due to the company, any balance to

be paid by the company to the Township).

25. Contract Cancellation

25.1. The contract may be terminated by either party at any time prior to the

end of the term as provided for herein upon 60 days prior written notice

from one party to the other.

25.2. In the event the contract is cancelled by the Township, the proponent

acknowledges and accepts that the Township shall not be liable to the

company for any loss of anticipated profit of the cancelled portion or

portions of any work arising from this contract.

25.3. The acceptance of samples by the Township shall be at its sole discretion

and any such acceptance shall in no way be construed to imply relief of

the company from its obligations under the contract.

26. Complaints

26.1. Any complaint on the process and procedures outlined in a bylaw outlining

the procedures with respect to the procurement of goods and services by

the Township shall be in writing and shall be submitted to the Chief

Administrative Officer/Clerk for the Township for consideration.

26.2. A complaint on the process and procedures related to the award of a

tender, proposal or quotation must be submitted to the Township within

seven (7) working days of the acceptance of a proposal.

27. Disclosure

27.1. The names of proponents and total bid prices will be made available at

the public proposal opening. After the proposal opening, requests may be

submitted to the Township for the results, and only the names of

proponents and total bid prices as read out at the proposal opening will be

given in the reply.

28. Submission

28.1. The undersigned agrees to provide planning services for the Township of

Stone Mills as specified within the provisions of this proposal document for

the following price(s).

Description Of Service Fixed Rate Hourly Rate Other Rate

Severance Applications

Minor Variance Applications

Official Plan Amendments

Zoning Bylaw Amendments

Plans of Subdivision

Development Potential

Other Services

Travel

Meetings

Retainer Fees

Additional Fees

Additional Charges Explanation

With the execution of this document, the proponent accepts and agrees to the provisions included herein for the providing of planning services to the Township and further acknowledges that if this proposal is accepted by the Township, this document shall constitute a legal and binding contract upon the parties identified herein.

Dated at…………………..…………………this ……………day of ……..………………………….., 2016.

Signature Signature

I have the authority to bind the corporation represented herein

I have the authority to bind the corporation represented herein

29. Acceptance:

The Council of the Corporation of the Township of Stone Mills hereby accepts the

proposal for planning services as submitted by ……………………………………………….

and authorizes and directs the Officers of the Corporation to affix their signatures

thereto.

Dated at Centreville, Ontario this ……………. day of ………………...……………., 2016.

Signature Signature

Clarence Kennedy, Reeve Bryan Brooks, CAO/Clerk

dday

JBC